school district no. 35 (langley) regular meeting of … … · recommendation: that the board...

SCHOOL DISTRICT NO. 35 (LANGLEY)REGULAR MEETING OF THE BOARD OF EDUCATION

AGENDA

Tuesday, April 26, 2016

7:00 p.m.

Langley School Board Office (www.sd35.bc.ca)

Pages

1. CALL TO ORDER

2. REPORT FROM "IN CAMERA"

3. CHANGE IN ORDER

4. CONSIDERATION OF AGENDA

Recommendation:

That the Agenda be approved, as presented.

5. CONSIDERATION OF MINUTES 1 - 8

Recommendation:

That the Minutes of the Regular meeting of March 8, 2016 be approved, as presented.

6. PRESENTATIONS

6.1 PROVINCIAL GOLD AND SILVER WRESTLING MEDALISTS

6.2 BROOKSWOOD SECONDARY SENIOR GIRLS' BASKETBALL PROVINCIAL CHAMPIONS

6.3 BREAKFAST CLUBS AT ALICE BROWN ELEMENTARY AND BROOKSWOOD SECONDARY

7. DELEGATIONS

8. SUPERINTENDENT'S REPORTS

8.1 ACHIEVEMENT REPORT 9 - 17

Recommendation:

That the Board of Education receives the Achievement Report for information, aspresented.

Agenda 1

8.2 ACTION ITEMS

8.2.1 SCHOOL CALENDARS 2016/2017 18 - 35

Recommendation:

That the Board of Education approves the School Calendars for the 2016/2017school year, as presented.

8.3 INFORMATION ITEMS

Recommendation:

That the Board of Education receives the Superintendent's information item reports, aspresented.

8.3.1 SUMMER SESSION 2016 - WHAT'S NEW?

8.3.2 REFUGEE UPDATE

9. SECRETARY TREASURER'S REPORTS

9.1 ACTION ITEMS

9.1.1 CAPITAL BYLAW ON DISPOSAL OF PROPERTIES 36 - 40

Recommendation:

That the School District No. 35 (Langley) Capital Bylaw on Disposal ofProperties - Bradshaw Elementary, County Line Elementary, MurrayvilleElementary and Route 32 be given first reading.

Recommendation:

That the School District No. 35 (Langley) Capital Bylaw on Disposal ofProperties - Bradshaw Elementary, County Line Elementary, MurrayvilleElementary and Route 32 be given second reading.

Recommendation:

That the Board of Education of School District No. 35 (Langley) approveshaving all three readings of the Capital Bylaw on Disposal of Properties -Bradshaw Elementary, County Line Elementary, Murrayville Elementary andRoute 32 at tonight’s meeting.

Recommendation:

That the School District No. 35 (Langley) Capital Bylaw on Disposal ofProperties - Bradshaw Elementary, County Line Elementary, MurrayvilleElementary and Route 32 be given third reading, passed and adopted on this26th day of April 2016.

Agenda 2

9.1.2 DISPOSAL OF LOCHIEL SCHOOL SITE 41 - 41

Recommendation:

That the Board of Education serves notice that at its Regular Meeting of theBoard on May 24, 2016 it intends to consider motions that the Lochiel schoolsite is no longer required for educational purposes and that the Board willconsider the disposal of the site.

9.1.3 CAPITAL PROJECT BYLAW NO. 127074 (ANNUAL FACILITIES GRANT2016/2017)

42 - 54

Recommendation:

That the School District No. 35 (Langley) Capital Project Bylaw No.127074 (Annual Facilities Grant 2016/2017), in the amount of $2,576,478 begiven first reading.

Recommendation:

That the School District No. 35 (Langley) Capital Project Bylaw No. 127074(Annual Facilities Grant 2016/2017), in the amount of $2,576,478 begiven second reading.

Recommendation:

That the Board of Education of School District No. 35 (Langley) approveshaving all three readings of the Capital Project Bylaw No. 127074 (AnnualFacilities Grant 2016/2017), in the amount of $2,576,478 at tonight's meeting.

Recommendation:

That the School District No. 35 (Langley) Capital Project Bylaw No. 127074(Annual Facilities Grant 2016/2017), in the amount of $2,576,478 begiven third reading, passed and adopted on this 26th day of April, 2016.

9.1.4 BOARD MEETING SCHEDULE 2016/2017 55 - 56

Recommendation:

That the Board of Education approves the Board Meeting Schedule for the2016/2017 school year, as presented.


Recommendation:

That the Board of Education receives the Secretary Treasurer's information item reports,as presented.

9.2.1 LONG TERM FACILITIES PLAN - MIDDLE SCHOOLS UPDATE 57 - 65

9.2.2 WILLOUGHBY SLOPE SPRING CONSULTATION UPDATE 66 - 68

Agenda 3

10. COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the committee reports for information, as presented.

10.1 AUDIT COMMITTEE

10.2 EDUCATION COMMITTEE

10.3 FINANCE AND FACILITIES COMMITTEE

10.4 POLICY COMMITTEE

10.4.1 RECOMMENDED DELETION OF POLICY NO. 4001 - SCHOOL PLANNINGCOUNCILS

69 - 70

Recommendation:

That the Policy Committee recommends that the Board of Educationapproves that Policy No. 4001 - School Planning Councils be deleted as it isno longer relevant.

10.5 STRATEGIC PLAN COMMITTEE

11. BOARD LIAISON COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the Board Liaison committee reports for information, aspresented.

11.1 BCSTA

11.1.1 FRASER VALLEY BRANCH (Trustee McVeigh)

11.1.2 PROVINCIAL COUNCIL (Trustee Dykeman)

12. SCHOOL DISTRICT COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the School District committee reports for information, aspresented.

12.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Stewart)

12.2 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy) 71 - 72

Agenda 4

13. COMMUNITY COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the community committee reports for information, aspresented.

13.1 CITY OF LANGLEY ADVISORY PLANNING COMMISSION (Trustee Coburn)

13.2 CITY OF LANGLEY PUBLIC SAFETY ADVISORY (Trustee Coburn) 73 - 77

13.3 CITY OF LANGLEY / SCHOOL DISTRICT NO. 35 LIAISON (Trustee Coburn) 78 - 81

13.4 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee McVeigh)

13.5 TOWNSHIP OF LANGLEY RECREATION, CULTURE AND PARKS ADVISORY (TrusteeWallace)

14. OTHER COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the other committee reports for information, as presented.

14.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Trustee Wallace) 82 - 82

15. CORRESPONDENCE

Recommendation:

That the Board receives the Board's correspondence for information, as presented.

15.1 Letter from the Royal Canadian Air Cadets Dated April 14, 2016 83 - 83

16. OLD BUSINESS

17. NEW BUSINESS

18. TRUSTEE COMMENTS

19. QUESTION PERIOD

Question Period is provided at Board meetings for the public to ask questions of clarification. TheBoard welcomes questions from the public and wants to ensure that those wishing to askquestions can do so.

The following will help the public develop questions for Question Period at a Board meeting thatis keeping with the goal of a respectful and focussed meeting.

Questions..1. Need to be directed to the Chair and not to staff;2. Need to be related directly to the topic on the agenda;3. Need to be succinct, focussed and not be a statement;4. May not be asked that are related to personnel or directed at an individual trustee; and,5. May not be asked that are related to contract negotiations.

Agenda 5

All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. TheChair may answer, may defer to staff or indicate a question may not be in keeping with the aboveguidelines.

The Board appreciates the public's interest and wants to ensure a professional meeting isconducted, with Question Period focussed on providing guests with the clarification they seek.

Trustees also welcome questions from members of the public apart from Question Period. Theircontact information is available on the school district website.

20. ADJOURNMENT

Recommendation:

That the meeting be adjourned at __ p.m.

Agenda 6

2

Mackenzie Sturm, Robyn Nakano, Lynsey Evans, Joseph Park, Abby Picard, Amanda

Dixon-Otty, Natalie Giesbrecht, Tianna Volpe, Nina Egi, Jaydia Chmelyk, Marianna Cheng,

Daylana Ferguson-Chaytors, Emma Cairnie, Alysse Franklin, Isabelle Reader, Devon

Vecchio, Brenna Whalley and Laura Tyndall.

1.2 LANGLEY FUNDAMENTAL MIDDLE/SECONDARY MUSICAL PRODUCTION "SHREK THE

MUSICAL"

Principal Mark Rempel introduced Director Dianna Fast, Choreographer Dianna Dolfo and

Assistant Director Heather Tekavec, and advised that the excerpt they were about to see

was from the production "Shrek the Musical". The cast of students performing included:

Brock Fast, Tanika Dolfo, Reece Doppenberg, Bradley Thompson, Sierra Watson, Taylor

Watson, Christina Constantinou, Sophia DeJesus, Brooke Lindberg, Madison Lindberg,

Hiyori Seki, Juliette Thompson, Serenity Ukponrefe, Laura Stead, Rachel Stead, Caitlin

Thompson, Arianne Thompson, Elizabeth Lacey and Annie Davey.

2. CALL TO ORDER

The Chair called the meeting to order at 7:12 pm, and began the meeting with the introduction

stating: "I would like to acknowledge that the Langley School District is located on the traditional

lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations."

3. REPORT FROM "IN CAMERA"

The Vice-Chair reported that the items discussed in the 'In Camera' meeting pertained to

personnel and property. The Board advised that a Notice of Motion will be brought forward to

the April 26, 2016 Regular Board meeting informing the public that the Lochiel school site is no

longer required for educational purposes.

4. CHANGE IN ORDER

None.

5. CONSIDERATION OF AGENDA

R16/03/08-01

Moved By: Trustee Tod

Seconded By: Trustee Ross

That the Agenda be approved, as presented.

CARRIED UNANIMOUSLY

Agenda 2

3

6. CONSIDERATION OF MINUTES

R16/03/08-02

Moved By: Trustee McVeigh

Seconded By: Trustee Dykeman

That the Minutes of the Regular meeting of February 23, 2016 be approved, as presented.

CARRIED UNANIMOUSLY

7. PRESENTATIONS

7.1 FOUNDATION ANNUAL REPORT (Executive Director Susan Cairns)

The Board received a powerpoint presentation on the accomplishments of the Langley

Foundation over the course of the past year and the plans for the upcoming year.

Highlights of the report included Foundation committees and what their roles are.

8. DELEGATIONS

8.1 TEMPORARY TEACHER ON CALL SHORTAGES IN LANGLEY (Gail Chaddock-Costello)

The Board received a report on the TTOC shortages in Langley. The results of a survey

that was sent to all teachers by the Langley Teachers' Association was shared. The survey

had a 21% return rate of the membership.

9. SUPERINTENDENT'S REPORTS

9.1 ACHIEVEMENT REPORT

The Board was provided an overview of the 'Tell Them from Me Survey' by Doug Willms

and advised that more information on the survey will be included in Trustee Memo.

It was noted that 30% of secondary school students have low literacy skills. The results of

the Langley School District compared to a replica population were shared on students

with moderate or high levels of anxiety. Other questions included in the survey were

based on depression, interest and motivation; and, valuing school outcomes.

Next steps were provided including sharing information with school communities;

continuing with the survey; and, comparisons of year to year data.

Agenda 3

4

R16/03/08-03

Moved By: Trustee Dykeman

Seconded By: Trustee Wallace

That the Board of Education receives the Achievement Report for information, as

presented.

CARRIED UNANIMOUSLY


9.2.1 ANNUAL REVIEW OF DISTRICT FRENCH PROGRAMS

The Board was reminded that this report was brought forward as a result of the

April 29, 2014 motion for annual reporting on the District’s French Programs.

French Immersion versus French as a Second Language differences were shared

and Trustees were advised that Core French enrolment is increasing.

9.2.2 ATHLETICS

The Board was advised that this year, the District provided $150,000 to support

athletic programs and coaches. There were financial pressures in the system over

costs for equipment, uniforms and buses. Some of the funds were provided to

help recognize the work that coaches put into the system. An athletic steering

committee was created with a new vision for athletics. There were 65 participants

in attendance at the visioning session on February 19th. A recognition event will

take place at the end of the school year.

R16/03/08-04


Seconded By: Trustee McVeigh

That the Board of Education receives the Superintendent's information item reports, as

presented.

CARRIED UNANIMOUSLY

10. SECRETARY TREASURER'S REPORTS


10.1.1 BUDGET UPDATE

The Board was provided a review of the budget development process including

guiding beliefs, principles and values and considerations and factors. The

consultations with stakeholders were provided and the status quo budget

concept was explained. Cost pressures, one-time expenses, and enrolment

projections were also provided.

Agenda 4

5

10.1.2 LONG TERM FACILITIES PLAN - MIDDLE SCHOOLS UPDATE

The Board was advised that this report is in follow-up to the recent Finance and

Facilities Committee meeting. Simon Sinek's 'focus on the why" was shared in

the context of middle schools. It was explained that at the previous meetings,

information on middle schools had been provided and a summary of the

information that the Board had requested was also provided.

More information will be provided to the Board at both the April 26 and the May

24 Regular meetings of the Board.

R16/03/08-05

Moved By: Trustee Wallace


That the Board of Education receives the Secretary Treasurer's information item reports,

as presented.

CARRIED UNANIMOUSLY

11. COMMITTEE REPORTS

11.1 STRATEGIC PLAN COMMITTEE

Highlights of this meeting were covered under Item 10.1.2 - Long Term Facilities Plan -

Middle Schools Update.

R16/03/08-06

Moved By: Trustee Ross


That the Board of Education receives the committee reports for information, as presented.

CARRIED UNANIMOUSLY

12. BOARD LIAISON COMMITTEE REPORTS

12.1 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod)

The DPAC Committee met on February 18th, 2016. Highlights of the meeting included:

the Secretary Treasurer's Report on budget development; Board News update; a

resolution was passed to provide money for supplies for emergency preparedness; and

the upcoming BCCPAC professional development day.

Agenda 5

6

R16/03/08-07

Moved By: Trustee McVeigh


That the Board of Education receives the Board Liaison committee reports for information, as

presented.

CARRIED UNANIMOUSLY

13. SCHOOL DISTRICT COMMITTEE REPORTS

13.1 LGBTQ (Assistant Superintendent Guy)

Trustees were advised that the minutes were included in the agenda package. Highlights

of the recent meeting included: the District Gay Straight Alliance group which is now

called 'Operation Rainbow'; and, the alignment of the LGBTQ Committee meeting dates

with the DGSA dates.

13.2 INCLUSIVE EDUCATION (Assistant Superintendent Stewart)

The committee met on February 23rd and highlights of the meeting included: current

Terms of Reference; support for students, parents and staff; and, updates from reporting

agencies.

13.3 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy)

February 22nd was the inaugural meeting of this committee and the work has begun on

formalizing procedures. The Board was advised that the minutes of this meeting, as well

as the Terms of Reference, were included in the agenda package.

R16/03/08-08


Seconded By: Trustee Tod

That the Board of Education receives the School District committee reports for information, as

presented.

CARRIED UNANIMOUSLY

14. COMMUNITY COMMITTEE REPORTS

14.1 CITY OF LANGLEY PARKS, RECREATION AND ENVIRONMENT ADVISORY (Trustee Tod)

The committee met on February 4th and highlights of that meeting included: a tour of

the new Timms Centre; discussions regarding the renovation of a City park; and, future

goals.

Agenda 6

7

14.2 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee McVeigh)

The Board was informed that the next event will be the 14th Grand Prix Gala which will be

held on June 5th.

R16/03/08-09


Seconded By: Trustee Tod

That the Board of Education receives the community committee reports for information, as

presented.

CARRIED UNANIMOUSLY

15. OTHER COMMITTEE REPORTS

15.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Trustee Wallace)

Trustees were advised that the minutes were included in the agenda package.

R16/03/08-10



That the Board of Education receives the other committee reports for information, as presented.

CARRIED UNANIMOUSLY

16. CORRESPONDENCE

16.1 Letter from Flying Unlimited dated February 17, 2016

R16/03/08-11


Seconded By: Trustee Coburn

That the Board receives the Board's correspondence for information, as presented.

CARRIED UNANIMOUSLY

17. TRUSTEE COMMENTS

Trustees shared their appreciation of the recent secondary school productions of 'Urinetown' and

the 'Pajama Game'.

Agenda 7

8

18. QUESTION PERIOD

The Chair called for questions from the public.

Questions were received from the public regarding:

- possible French Immersion Program development in the Willoughby area

- report on anxiety and depression in students - mental health access

- anxiety survey data

19. ADJOURNMENT

R16/03/08-12


Seconded By: Trustee Coburn

That the meeting be adjourned at 9:12 pm.

CARRIED UNANIMOUSLY

_________________________ _________________________

TRUSTEE ROBERT MCFARLANE J. DAVID GREEN, CPA, CA

BOARD CHAIR SECRETARY TREASURER

Agenda 8

The Board of Education of School District No. 35 (Langley)

STAFF REPORT

DATE: April 26, 2016

TO: Board of Education

FROM: Suzanne Hoffman, Superintendent of Schools

SUBJECT: Achievement Report

RECOMMENDED MOTION:

That the Board of Education receives the Achievement Report for information, as presented.

BACKGROUND:

The Grad Exit Survey began in 2009 as a result of meetings between Ministry of Education staff and

members of the District’s Instructional Services team. At that time, District staff was asked whether

or not the system knew what students were saying as they existed grade 12. The District did not

have a structure in place, hence the creation of the Grad Exit Survey. The Survey has evolved over

time but has remained in the attached format since 2012.

As Trustees can see on the Survey, there are questions on future plans, challenges when pursuing

post-secondary training or education, and how prepared students feel for the next phase of their

lives. At the April 26, 2016 Regular Meeting of the Board of Education the Superintendent will

provide information, as per the attached PowerPoint, on actual results.

Agenda 9

SCHOOL DISTRICT #35 (LANGLEY)

2015 GRADE 12 EXIT SURVEY

The Langley School District is interested in learning about the future plans of its Grade 12 students and how prepared you feel for life after high school. Although you may not have finalized your choices, your effort to help us understand your experience and improve the experience for future Langley students is greatly appreciated. PEN# __________________________________ Name: ____________________________________ 1. We would like to contact you in the future to follow-up with this survey. If you agree to be contacted, please include your email address or cel #: ________________________________________________ 2. What are your future occupational goals? (Please specify)

3. Are you planning to attend a post-secondary school? Yes No (If No is your answer, skip ahead to #6) 4. When are you planning to begin post-secondary school?

Currently taking courses September 2015 January 2016 Later in 2016 2017 Not Sure

5. If your occupational goal requires post-secondary education or training where have you applied? (Please limit to your top 3 choices)

1) 2) 3)

6. What do you feel are the challenges in pursuing post-secondary training or education? (√ All that apply) poor marks in required courses concerned about ability to succeed missing pre-requisite courses the application process cost of tuition don’t know which institution to choose cost of housing /room and board don’t know what course(s) to take transportation family member(s) opposed need to work to support yourself and/or your family not applicable / don’t plan to attend post-secondary undecided on a career path there are no challenges personal disability/illness other (please specify) ______ 7. How well do you feel your secondary school experience has prepared you in the following areas (please associate the

following ranking with each statement shown below): 4–Very 3–Satisfactory 2–Somewhat 1–Not at all

_____ to use technology to support research

_____ to develop a critical understanding of information

to act in caring and responsible ways that are always respectful of the rights of others

to display a strong work ethic, initiative, responsibility and commitment to lifelong learning

to effectively communicate and participate within a team to meet a group goal or challenge

to demonstrate good citizenship skills

to identify your personal strengths and apply elements of creativity, critical thinking and problem solving skills

to use math at the level needed in your work or studies

to read at the level needed in your work or studies

to write at the level needed in your work or studies

_____ to complete appropriate education, research and application procedures related to pursuing your desired career directions

8. Overall, how well prepared do you feel you are in order to succeed in your plans for next year?

Very Satisfactory Somewhat Not at all

9. If you have any suggestions that would help your school improve secondary education in preparing students for the future, please provide additional information on the reverse of this form.

END OF QUESTIONS. THANK YOU FOR TAKING THE TIME TO RESPOND TO OUR SURVEY!

Agenda 10

Superintendent’s Achievement Report

GRAD EXIT SURVEY School District #35 (Langley)

Board of Education Meeting

April 26, 2016

Agenda 11

SD35 Board of Education Meeting

April 26, 2016

Grad Exit Survey

• Background Information

– Began in 2009

– Evolved over time

– Consistent format since 2012

Agenda 12


April 26, 2016

Grad Exit Survey

• Purpose

– Feedback from graduates on the system

as a whole

• What worked for them

• What could be improved upon

Agenda 13

RESULTS

Agenda 14


April 26, 2016

Future Plans

2012 2013 2014 2015 Percent indicating

they are attending

Post Secondary 93% 89% 91% 89%

Sept. of Grad year 53% 50% 54% 53%

Jan. following Grad year 13% 16% 15% 12%

Agenda 15


April 26, 2016

Where are our students applying?

Applied 2012 2013 2014 2015

UFV 43% 38% 38% 36%

KPU 25% 25% 31% 32%

SFU 31% 27% 28% 30%

UBC 27% 22% 21% 19%

UVIC 12% 10% 11% 16%

Agenda 16


April 26, 2016

Barriers to Post Secondary

Barriers 2012 2013 2014 2015

Tuition Cost 62% 60% 63% 61%

Ability to Succeed 30% 33% 37% 41%

Poor Marks 37% 40% 36% 40%

Undecided Career Path 37% 38% 41% 40%

Housing Cost 33% 33% 38% 35%

Need to Work 32% 33% 33% 35%

Agenda 17


STAFF REPORT




Mal Gill, Director of Human Resources

Sam Muraca, District Vice-Principal, Educational Planning

SUBJECT: School Calendars 2016/2017

RECOMMENDED MOTION:

That the Board of Education approves the School Calendars for the 2016/2017 school year, as presented.

BACKGROUND:

Local Calendars (Excluding Douglas Park Community Elementary School and Langley Education Centre)

At the Regular Meeting of the Board of Education on February 23, 2016, the Board approved the following

motion:

That the Board of Education approves the District Calendars for the 2016/2017, 2017/2018 and

2018/2019 school years, as presented.

The approved 2016/2017 calendar (Appendix A) included professional development days. At the February

23, 2016 Regular Meeting of the Board of Education, staff indicated that two and a half of the professional

development days would be redistributed to provide common collaboration time to all school

communities as has been practice for the past two years.

The proposed amended 2016/2017 calendar (Appendix B) shows that the District has moved the

September 23, 2016 School Improvement Day to October 7, 2016 and redistributed half of the day for

collaboration (students are in session morning only). The District has redistributed the two half-day

Design and Assessment Days originally scheduled on November 21, 2016 and February 17, 2017. Out of

the two half-days, collaboration time is scheduled for October 24, 2016, November 29, 2016, January 9,

2017, February 1, 2017, April 7, 2017 and May 11, 2017.

Agenda 18


The calendars to be approved are as follows (Appendix C):

1. Aldergrove Region Calendar (ACSS, BGMS, Parkside, Shortreed)

2. Elementary and Middle Calendar – excludes Douglas Park, Parkside, Shortreed and Betty Gilbert

Middle School

3. U-Connect

4. Secondary Linear Schools (BSS, REMSS, WGSS)

5. Secondary Semester Schools (Vanguard, DWP, LSS)

6. Langley Fine Arts School

7. Langley Fundamental Middle Secondary School

Douglas Park Community Elementary School

In September 2003, Douglas Park Community School implemented a balanced calendar schedule. As in

previous years, the school community was consulted and is subsequently requesting a continuation of the

balanced calendar for the 2016/2017 school year. The calendar to be reviewed (Appendix C):

1. Douglas Park Community Elementary School

Langley Education Centre

The Langley Education Centre is a distributed learning school and operates on a four day week. The

calendar to be reviewed (Appendix C):

1. Langley Education Centre

Relevant Legislation

November 4, 2015 Amended Legislation of the School Act (Appendix D):

School Calendar Regulation: B.C. Reg. 314/12 Deposited Nov. 8, 2013

Amended by B.C. Reg. 201/2015 Deposited Nov. 4. 2015

Amending a school calendar

6 (1) For the purposes of section 87.02 [school calendar – amendment] of the Act, a board must make

publicly available proposed amendments to a school calendar at least one month before making the

amendments.

(2) A board must, as soon as practicable and, in any event, within 30 days of amending a school

calendar under section 87.02 of the Act provide the minister with the amended school calendar.

All of the proposed calendars, as presented, comply with the amended legislation as outlined in Bill 36

and the School Calendar Regulation.

Agenda 19

InstructionalS M T W T F S S M T W T F S

1 2 1 2 3 4 5 6 Non-Instructional3 4 5 6 7 8 9 7 8 9 10 11 12 13 Other Days in Session*10 11 12 13 14 15 16 14 15 16 17 18 19 20 *Note: These could change17 18 19 20 21 22 23 21 22 23 24 25 26 27 ** Curric Implementation Day24 25 26 27 28 29 30 28 29 30 31 Vacation Period31

Statutory Holiday

S M T W T F S S M T W T F S

1 2 3 1

4 5 6 7 8 9 10 4 2 3 4 5 6 7 8 5

11 12 13 14 15 16 17 5 9 10 11 12 13 14 15 4

18 19 20 21 22 23* 24 5 16 17 18 19 20 21 22 4

25 26 27 28 29 30** 4 23 24 25 26 27 28 29 5

30 31 1


1 2 3 4 5 4 1 2 3 2

6 7 8 9 10 11 12 4 4 5 6 7 8 9 10 5

13 14 15 16 17 18 19 5 11 12 13 14 15 16 17 5

20 21* 22 23 24 25 26 4 18 19 20 21 22 23 24

27 28 29 30 3 25 26 27 28 29 30 31


1 2 3 4 5 6 7 4 1 2 3 4 3

8 9 10 11 12 13 14 5 5 6 7 8 9 10 11 5

15 16 17 18 19 20 21 5 12 13 14 15 16 17* 18 3

22 23 24 25 26 27 28 5 19 20 21 22 23 24 25 4

29 30 31 2 26 27 28 2


1 2 3 4 3 1

5 6 7 8 9 10 11 5 2 3 4 5 6 7 8 5

12 13 14 15 16 17 18 9 10 11 12 13 14 15 4

19 20 21 22 23 24 25 16 17 18 19 20 21 22 4

26 27 28 29 30 31 5 23 24 25 26 27 28 29 5

30


1 2 3 4 5 6 4 1 2 3 2

7 8 9 10 11 12 13 5 4 5 6 7 8 9 10 5

14 15 16 17 18 19 20 5 11 12 13 14 15 16 17 5

21 22 23 24 25 26 27 4 18 19 20 21 22 23 24 5

28 29 30 31 3 25 26 27 28 29 30 4

INSTRUCTIONS: Using the Fill Colour tool, highlight the Non-Instructional days and Vacation Periods with the colours in the legend.2016/2017 CALENDAR

JULY AUGUST

LANGLEY SCHOOL DISTRICT CALENDARFor All School Types Except Distributed Learning Schools

SEPTEMBER OCTOBER

February 23, 2016

JUNE

NOVEMBER DECEMBER

JANUARY FEBRUARY

APRIL

MAY

MARCH

APPENDIX A

Agenda 20

InstructionalS M T W T F S S M T W T F S

1 2 1 2 3 4 5 6 Non-‐Instructional3 4 5 6 7 8 9 7 8 9 10 11 12 13

10 11 12 13 14 15 16 14 15 16 17 18 19 20 Vacation Period17 18 19 20 21 22 23 21 22 23 24 25 26 27

24 25 26 27 28 29 30 28 29 30 31 Statutory Holiday31

Collaboration timeS M T W T F S S M T W T F S

1 2 3 1 1/2 Day School Improvement4 5 6 7 8 9 10 2 3 4 5 6 7 8

11 12 13 14 15 16 17 9 10 11 12 13 14 15 Curriculum Day18 19 20 21 22 23 24 16 17 18 19 20 21 22

25 26 27 28 29 30 23 24 25 26 27 28 29

30 31


1 2 3 4 5 1 2 3

6 7 8 9 10 11 12 4 5 6 7 8 9 10

13 14 15 16 17 18 19 11 12 13 14 15 16 17

20 21 22 23 24 25 26 18 19 20 21 22 23 24

27 28 29 30 25 26 27 28 29 30 31


1 2 3 4 5 6 7 1 2 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28


1 2 3 4 1

5 6 7 8 9 10 11 2 3 4 5 6 7 8

12 13 14 15 16 17 18 9 10 11 12 13 14 15

19 20 21 22 23 24 25 16 17 18 19 20 21 22

26 27 28 29 30 31 23 24 25 26 27 28 29

30


1 2 3 4 5 6 1 2 3

7 8 9 10 11 12 13 4 5 6 7 8 9 10

14 15 16 17 18 19 20 11 12 13 14 15 16 17

21 22 23 24 25 26 27 18 19 20 21 22 23 24

28 29 30 31 25 26 27 28 29 30

Prop

osed

MAY JUNE

MARCH APRIL

NOVEMBER DECEMBER

JANUARY FEBRUARY

JULY AUGUST

SEPTEMBER OCTOBER

SCHOOL CALENDAR FORM -‐ GENERAL INSTRUCTIONS: Using the Fill Colour tool, highlight the Non-‐Instructional days and Vacation Periods with the colours in the legend.2016/2017 CALENDAR - General

April 26, 2016

APPENDIX B

Agenda 21

MONTH DATE

September Sept 5 (M) Labour Day

Sept 6 (T) School opens

Sept 30 (F) Curriculum Implementation Day - students not in attendance

October Oct 7 (F) School Improvement Half Day – students attend morning only

Oct 10 (M) Thanksgiving

Oct 19 (W) 1 hour early dismissal parent/teacher interviews

Oct 20 (Th) 1 hour early dismissal parent/teacher interviews

Oct 21 (F) Professional Development Day (Provincial)

Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)

Oct 28 (F) Report Card Prep Half Day – students attend morning only

November Nov 10 (Th) Term 1 Semester 1 Report Cards Issued (ACSS)

Nov 11 (F) Remembrance Day

Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)

December Dec 9 (F) Term 1 Report Cards Issued (BGMS, Parkside & Shortreed)

Dec 16 (F) Last day prior to Winter Break

January Jan 3 (T) School re-opens after break

Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)

Jan 23 - 27 Provincial Exams (ACSS)

Jan 30 (M) Semester 2 Begins (ACSS)

February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)

Feb 10 (F) Semester 1 Report Cards Issued (ACSS)

Feb 13 (M) Family Day

Feb 20 (M) Report Card Prep Half Day – students attend morning only

Feb 24 (F) Professional Development Day (District)

March Mar 3 (F) Term 2 Report Cards Issued (BGMS, Parkside, Shortreed)

Mar 8 (W) 1 hour early dismissal parent/teacher interviews

Mar 9 (Th) 1 hour early dismissal parent/teacher interviews

Mar 10 (F) Last day prior to Spring Break

Mar 27 (M) School re-opens after break

April Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)

Apr 14 (F) Good Friday

Apr 17 (M) Easter Monday

Apr 21 (F) Term 1 Semester 2 Report Cards Issued (ACSS)

May May 5 (F) Professional Development Day (District)

May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)

May 22 (M) Victoria Day

June Jun 22 - 29 Provincial Exams (ACSS)

Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation

Jun 30 (F) Administrative Day

July Jul 6 (Th) Summer Session Begins

August Aug 10 (Th) Summer Session Ends

SD #35 Board of Education Meeting26-Apr-16


2016-2017 SCHOOL CALENDAR

Aldergrove RegionACSS, BGMS, Parkside, Shortreed

APPENDIX C

Agenda 22

MONTH DATE

September Sep 5 (M) Labour Day

Sep 6 (T) School opens

Sep 30 (F) Curriculum Implementation Day - students not in attendance

Oct 7 (F) School Improvement Half Day – students attend morning only

October Oct 10 (M) Thanksgiving



November Nov 2 (W) 1 hour early dismissal for parent/teacher interviews

Nov 3 (Th) 1 hour early dismissal for parent/teacher interviews


Nov 21 (M) Report Card Prep Half Day – students attend morning only


December Dec 9 (F) Term 1 Report Cards Issued








March Mar 3 (F) Term 2 Report Cards Issued

Mar 8 (W) 1 hour early dismissal for parent/teacher interviews

Mar 9 (Th) 1 hour early dismissal for parent/teacher interviews






Apr 28 (F) Professional Development Day – RC Garnett only

May May 5 (F) Professional Development Day (Except RC Garnett)



June Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation







Elementary/Middle Schools(Except Douglas Park, Parkside, Shortreed and Betty Gilbert)

APPENDIX C

Agenda 23

MONTH DATE



Sep 7 - 23 Portfolio Meetings

Sep 19 (M) School Improvement Half Day – students attend morning only





November Nov 11 (F) Remembrance Day

Nov 21 (M) Last Week of Classes for Term One

Nov 28 - Dec 16 Portfolio Meetings


Dec 16 (F) Term One Report Cards Issued

December Dec 16 (F) Last day prior to Winter Break


Jan 3 (T) Term Two Begins




Feb 14 (T) Last week of Classes for Term Two

Feb 20 - Mar 10 Portfolio Meetings


March Mar 10 (F) Term Two Report Cards Issued









June Jun 5 - Jun 23 Portfolio Meetings




Aug Aug 10 (Th) Summer Session Ends

SD #35 Board of Education Meeting

26-Apr-16



U-Connect

APPENDIX C

Agenda 24

MONTH DATE











Nov 21 (M) Report Card Prep Half Day – students attend morning only















Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)

April Apr 14 (F) Good Friday





June June 22 - 29 Provincial Exams






26-Apr-16



Linear Secondary Schools

(BSS, REMSS, WGSS)

APPENDIX C

Agenda 25

MONTH DATE






Oct 19 (W) 1 hour early dismissal parent/teacher interviews

Oct 20 (Th) 1 hour early dismissal parent/teacher interviews



Oct 31 (M) Report Card Prep Half Day – students attend morning only

November Nov 10 (Th) Term 1 Semester 1 Report Cards Issued



December Dec 16 (F) Last day prior to Winter Break

January Jan 3 (T) School re-open after break


Jan 23 - 27 Provincial Exams

Jan 30 (M) Semester 2 Begins


Feb 10 (F) Semester 1 Report Cards Issued



March Mar 10 (F) Last day prior to Spring Break





Apr 10 (M) Report Card Prep Half Day – students attend morning only



Apr 21 (F) Term 1 Semester 2 Report Cards Issued




June Jun 22 - 29 Provincial Exams






26-Apr-16


Semester Secondary Schools

(Vanguard, DWP, LSS)

SCHOOL DISTRICT #35 (LANGLEY) APPENDIX C

Agenda 26

MONTH DATE






Oct 19 (W) 1 hour early dismissal parent/teacher interviews (Grades 6–12)

Oct 20 (Th) 1 hour early dismissal parent/teacher interviews (Grades 6-12)



Oct 31 (M) Report Card Prep Half Day (Grades 6-12 students attend until 11:27 am)

November Nov 2 (W) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)

Nov 3 (Th) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)

Nov 10 (Th) Term 1 Semester 1 Report Cards Issued (Grades 6-12)


Nov 21 (M) Report Card Prep Half Day (Grades 1-5 students attend until 12:12 pm)


December Dec 9 (F) Term 1 Report Cards Issued (Grades 1-5)







Feb 10 (F) Semester 1 Report Cards Issued (Grades 6-12)


Feb 20 (M) Report Card Prep - Half Day (Grades 1-5 students attend until 12:12 pm)


March Mar 3 (F) Term 2 Report Cards Issued (Grades 1-5)

Mar 8 (W) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)

Mar 9 (Th) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)



Mar 29 (W) 1 hour early dismissal for parent/teacher interviews (Grades 6-12)

Mar 30 (Th) 1 hour early dismissal for parent/teacher interviews (Grades 6-12)


Apr 10 (M) Report Card Prep - Half Day (Grades 6-12 students attend until 11:27 am)



Apr 21 (F) Term 1 Semester 2 Report Cards Issued (Grades 6-12)












LFAS (All Students)

APPENDIX C

Agenda 27

MONTH DATE











Nov 25 (F) Report Card Prep Half Day – students attend morning only


December Dec 8 (Th) Term 1 Report Cards Issued (Middle/Linear/Semester)




Jan 23 - 27 Provincial Exams (Semester courses)



Feb 2 (Th) Semester 1 Final Report Cards Issued (Informal for Middle/Linear)


Feb 23 (Th) Report Card Prep Half Day – students attend morning only


March Mar 9 (Th) Term 2 Report Cards Issued (Middle/Linear, Informal for Semester 2)



April Mar 29 (W) 1 hour early dismissal for parent/teacher interviews


April 7 (F) Collaboration Afternoon (75 minute early dismissal for students)












26-Apr-16



Langley Fundamental Middle and Secondary School

APPENDIX C

Agenda 28

MONTH DATE











Nov 14 - 18 Intersession

Nov 24 (Th) Report Card Prep Half Day – students attend morning only



















May 11 (Th) Collaboration Afternoon (75 min early dismissal for students)


May 23 - 26 Intersession

July Jul 3 (M) Day not in session (Canada Day)

Jul 6 (Th) Summer Session Begins

Jul 13 (Th) Final Report Card & last day for students prior to Summer Vacation

Jul 14 (F) Administrative Day



26-Apr-16



Douglas Park Community School

APPENDIX C

Agenda 29

MONTH DATE


Sep 7 (W) First Day of Fall Session Classes


Oct 11 (T) Curriculum Implementation Day (LEC Teachers Only*;no classes, office open)

November Nov 11 (F) Remembrance Day

December Dec 13 (T) Last day prior to Winter Break

Dec 14 (W) Design and Assessment Day / Report Card Prep Day

January Jan 3 (T) Professional Development Day (LEC Teachers Only*; no classes, office open)

Jan 4 (W) First Day of Winter Session Classes

Jan 10 (T) Fall Session Reports Issued


February Feb 13 (M) Family Day

Feb 14 (T) Professional Development Day (LEC Teachers Only*; no classes, office open)

March Mar 9 (Th) Last day prior to Spring Break

Mar 27 (M) School Re-opens after break

April Apr 14 (F) Good Friday


Apr 18 (T) Professional Development Day (LEC Teachers Only*; no classes, office open)

May May 1 (M) Design and Assessment Day / Report Card Prep Day

May 2 (T) School Improvement Day (LEC Teachers Only*; no classes, office open)

May 3 (W) First Day of Spring Session Classes

May 10 (W) Winter Session Reports Issued


June Jun 22 (Th) Last day for students prior to Summer Vacation

Jun 22 - 29 Provincial Exams

Jun 29 (Th) Spring Session Reports Issued




*LEC does not have classes on Fridays so the Pro D Days have been shifted compared to other district schools


26-Apr-16



Langley Education Centre

Langley Online & Distributed Learning, CHOICES

APPENDIX C

Agenda 30

APPENDIX D

Agenda 31

Agenda 32

Agenda 33

Agenda 34

Agenda 35


STAFF REPORT



FROM: J. David Green, Secretary Treasurer

SUBJECT: Capital Bylaw on Disposal of Properties

RECOMMENDED MOTION:

That the School District No. 35 (Langley) Capital Bylaw on Disposal of Properties - Bradshaw Elementary,

County Line Elementary, Murrayville Elementary and Route 32 be given first reading.


County Line Elementary, Murrayville Elementary and Route 32 be given second reading.

That the Board of Education of School District No. 35 (Langley) approves having all three readings of the

Capital Bylaw on Disposal of Properties - Bradshaw Elementary, County Line Elementary, Murrayville

Elementary and Route 32 at tonight’s meeting.


County Line Elementary, Murrayville Elementary and Route 32 be given third reading, passed and adopted

on this 26th

day of April 2016.

BACKGROUND:

At the In-camera meeting of the Board on March 8, 2016 the Board passed the following motion:

That the Board of Education receives the feedback on property disposal conversations for

information, as presented and directs staff to draft a letter for the Board Chair’s signature to

inform the Ministry that the public consultation undertaken by the Board of Education to

inform the educational community, general public, community organizations, local

government and First Nations of the proposed disposition of the properties, in compliance

with the Ministry’s School Building Closure and Disposal Policy is complete and request the

Minister’s approval to dispose of the Bradshaw, County Line and Murrayville school sites and

vacant land on 32nd

Avenue.

Agenda 36


The letter requesting formal Ministry approval to proceed with the disposals written on April 5, 2016 and

the formal approval from the Ministry was received on April 20, 2016. The Ministry letter is attached to

the Capital Bylaw accompanying this staff report.

Given the complexity of marketing the four properties and the time involved, staff has decided to take

advantage of the services offered through the Government’s “RAEG” (Release of Assets for Economic

Generation) program. This program has negotiated provincial agreements with six pre-qualified realty

firms. District staff worked with RAEG staff to develop an Expression of Interest (“EOI”) to engage one or

more of these pre-qualified firms. The EOI will ask for marketing plans, recommended list prices, selling

strategies, probable selling prices and commission information. The EOI closes on May 6, 2016 and staff is

expected to evaluate the submissions and work with the selected firm(s) throughout May to develop

marketing plans. It is hoped the properties can be listed on the market in early June.

The attached Capital Bylaw is the Board of Education’s notice that it is proceeding with the disposal

having satisfied the Ministry’s requirements in the Ministry’s School Building Closure and Disposal Policy.

Agenda 37

Agenda 38

Agenda 39

CAPITAL BYLAW ON DISPOSAL OF PROPERTIES

(Bradshaw Elementary, County Line Elementary, Murrayville Elementary and Route 32)

A BYLAW by the Board of Education of School District No. 35 (Langley) (hereinafter called the "Board") to adopt a Capital Project of the Board pursuant to Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”). WHEREAS the Board of Education has complied with the requirements of the Ministry of Education’s School Building Closure and Disposal Policy to consider the disposal of the following School District properties (Bradshaw, County Line and Murrayville school sites and Route 32 vacant land on 32nd Avenue); AND WHEREAS the Ministry of Education is satisfied that the Board of Education has complied with the requirements of the School Building Closure and Disposal Policy, as evidenced by the attached letter dated April 20, 2016; . BE IT RESOLVED THAT the Board of Education is proceeding with the disposal of Bradshaw Elementary, County Line Elementary, Murrayville Elementary and Route 32 (vacant land on 32nd Avenue). NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board approved by the Minister and specifying the Disposal of Properties is hereby

adopted. 2. This Bylaw may be cited as School District No.35 (Capital Bylaw on Disposal of Properties - Bradshaw Elementary,

County Line Elementary, Murrayville Elementary and Route 32). READ A FIRST TIME THE 26TH DAY OF APRIL, 2016; READ A SECOND TIME THE 26TH DAY OF APRIL, 2016; READ A THIRD TIME, PASSED AND ADOPTED THE 26TH DAY OF APRIL, 2016. _________________________________ Robert McFarlane Board Chair _________________________________ J. David Green, CPA, CA Secretary-Treasurer I HEREBY CERTIFY this to be a true and original School District No. 35 School District No.35 (Capital Bylaw on Disposal of Properties - Bradshaw Elementary, County Line Elementary, Murrayville Elementary and Route 32) adopted by the Board the 26th day of April, 2016. ____________________________________ J. David Green, CPA, CA Secretary-Treasurer

Agenda 40


STAFF REPORT




SUBJECT: Disposal of Lochiel School Site

RECOMMENDED MOTION:

That the Board of Education serves notice that at its Regular Meeting of the Board on May 24, 2016 it

intends to consider motions that the Lochiel school site is no longer required for educational purposes

and that the Board will consider the disposal of the site.

BACKGROUND:

At the March 8, 2016 In-Camera meeting of the Board of Education the Board passed the following

motions:

That the Board of Education informs the education community that the Lochiel School site is no

longer required for educational purposes.

That the Board of Education informs the education community that it intends to dispose of the

closed Lochiel School site and enter into a public consultation process in relation to the planned

disposal.

In order to dispose of the Lochiel School site, the Board would have to make a public statement that the

school is no longer required for educational purposes and obtain the Minister’s approval for the

disposal. The disposal process would require completion of the Ministry’s checklist for disposal, which

would involve a public consultation process. In the reporting out from the In-camera meeting to the

Regular meeting on March 8, 2016, the Board indicated it was serving Notice of Motion for the April 26,

2016 meeting that the Lochiel school site is no longer required for educational purposes and that it

intends to dispose of the property.

Agenda 41


STAFF REPORT




SUBJECT: Capital Project Bylaw No. 127074 (Annual Facilities Grant 2016/2017)

RECOMMENDED MOTION:

That the School District No. 35 (Langley) Capital Project Bylaw No. 127074 (Annual Facilities Grant

2016/2017), in the amount of $2,576,478 be given first reading.


2016/2017), in the amount of $2,576,478 be given second reading.

That the Board of Education of School District No. 35 (Langley) approves having all three readings of the

Capital Project Bylaw No. 127074 (Annual Facilities Grant 2016/2017), in the amount of $2,576,478 at

tonight's meeting.


2016/2017), in the amount of $2,576,478 be given third reading, passed and adopted on this 26th day of

April, 2016.

BACKGROUND:

The Ministry of Education provides funding in the form of an Annual Facilities Grant for the purpose of

maintenance and capital work on our facilities. The grant is provided on the basis of the Ministry’s fiscal

year (April 1 to March 31). The Ministry allocates funding from both its operating budget and its capital

budget to support the AFG grant to districts. The year’s approved grant is comprised of an operating

portion ($738,076) and a capital portion ($2,576,478) for a total of $3,314,554. This total grant includes an

additional amount of $115,797 this year to cover the start-up costs of the Ministry’s new Next Generation

Network (NGN) for School Districts. This amount, and $57,898 for CAMS, will be extracted from the

operating component by the Ministry, leaving an operating balance of $564,381. The total AFG funding

granted to us for the 2016/2017 school year is therefore $3,140,859. The attached AFG Expenditure Plan,

Agenda 42


representing this total of $3,140,859 is being presented tonight for the Board’s approval. Also attached to

this report is the Ministry of Education’s Annual Facilities Grant Policy.

In order to access Ministry of Education capital funding, the Board is required to adopt a Bylaw. The

attached Bylaw is therefore being presented for the Board’s adoption in order to access capital funding in

the amount of $2,576,478, for the 2016/2017 Annual Facilities Grant.

Note: CAMS (Capital Asset Management System) is a Ministry initiative. The funding is to pay for revised facility audits

which are regularly taking place throughout the province. The Ministry revamped the Facility Audit process and tendered

for the inspection portion of the work. The $57,898 is determined by the Ministry and their tendering process will cover the

inspections and reports for our District.

Agenda 43

CAPITAL PROJECT BYLAW NO. 127074 (ANNUAL FACILITIES GRANT 2016/2017)

A BYLAW by the Board of Education of School District No. 35 (Langley) (hereinafter called the "Board") to adopt a Capital Project of the Board pursuant to Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”). WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the "Minister") has approved Capital Project No. 127074. . NOW THEREFORE the Board agrees to the following: (a) upon approval to proceed, commence the Project and proceed diligently and use its best efforts to complete the

Project substantially as directed by the Minister; (b) observe and comply with any rule, policy or regulation of the Minister as may be applicable to the Board or the

Project; and, (c) maintain proper books of account, and other information and documents with respect to the affairs of the Project,

as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board approved by the Minister and specifying a maximum expenditure of $2,576,478 for

Project No. 127074 is hereby adopted. 2. This Bylaw may be cited as School District No.35 (Annual Facilities Grant 2016/2017) Capital Project Bylaw No.

127074. READ A FIRST TIME THE 26TH DAY OF APRIL, 2016; READ A SECOND TIME THE 26TH DAY OF APRIL, 2016; READ A THIRD TIME, PASSED AND ADOPTED THE 26TH DAY OF APRIL, 2016. _________________________________ Robert McFarlane Board Chair _________________________________ J. David Green, CPA, CA Secretary-Treasurer I HEREBY CERTIFY this to be a true and original School District No. 35 (Annual Facilities Grant 2016/2017) Capital Project Bylaw No. 127074 adopted by the Board the 26th day of April, 2016. ____________________________________ J. David Green, CPA, CA Secretary-Treasurer

Agenda 44

School District 35 Langley

Annual Facilities Grant (AFG) EXPENDITURE PLANPeriod: April 1, 2016 - March 31, 2017

Is this a VFA VFA Uniformat Code Actual

Requirement (see uniformat tab for more info) Cost

ROOF REPLACEMENTS

H.D. Stafford Replacement of sections 1 78,000 Section 1 Yes B30 Roofing

Nicomekl Replacement of sections 2,6,7 85,000 Sec 2(65K), Pr 6(115K), 7(5K) Yes B30 Roofing

REMSS Roof replacement of portables 85,000 PrP13,P14,P15,16,17 Yes B30 Roofing

Vanguard Replacement of sections Heritage Bldg. 20,000 Yes B30 Roofing

D.W. Poppy Replacement of sections 16,20 42,000 Sec 16(9K), Pr20 (33K) Yes B30 Roofing

Fort Elementary Replacement of sections Portable 50,000 Daycare Pr. No B30 Roofing

Various Roof repairs 100,000 Contractor/Inhouse added funding Yes B30 Roofing

(from HDS) for additional repair work

Various Drawings, specs and consulting 30,000 InterProvincial Roofing No B30 Roofing

MECHANICAL SYSTEM UPGRADES

H.D. Stafford Washroom renovations 80,000 Old wing (4 of 8) Yes D20 Plumbing

Various Ongoing Custodial rooms 10,000 Install floor sinks (ergonomics) Yes D20 Plumbing

Various Direct digital control for HVAC upgrades

upgrades 120,000 Shortreed, Noel Booth, Nicomekl Yes D30 HVAC

Nicomekl Washroom renovations 40,000 East Wing (boys/girls) Yes D20 Plumbing

Peterson Road Boiler replacement 180,000 Yes D30 HVAC

W.G.S.S. Boiler upgrade 80,000 South Wing Yes D30 HVAC

A.C.S.S. Washroom renovations - partitions 80,000 Yes D20 Plumbing

flooring fixtures

D.W. Poppy Front sewage pumps 20,000 No D20 Plumbing

Fort Langley Elementary Re: Piping hallway 5,000 Yes D20 Plumbing

Various A/C server rooms 15,000 Willoughby, LF Arts, Parkside, TBA No D30 HVAC

Various Duct cleaning 65,000 Topham, Apex, Vanguard, LFA, REM Yes D30 HVAC

Belmont, Fort Elem., Peterson Rd.

ELECTRICAL SYSTEM UPGRADES

LFMSS Lighting Project 50,000 Labour Only No D50 Electrical

LFES Lighting Project 100,000 No D50 Electrical

Dorothy Peacock Lighting Project, Relamp 50,000 No D50 Electrical

James Hill Lighting Project, Relamp 50,000 No D50 Electrical

Maintenance Lighting Project 10,000 Bus Garage only No D50 Electrical

Various Sites Lighting Project Exterior Lights 100,000 D. Park, Parkside, A. Hope, Peterson, No D50 Electrical

Belmont, James Kennedy

LSS, ACSS Vault Maintenance 50,000 No D50 Electrical

HDS, WGSS, SBO, ACSS Genset load testing 6,000 No D50 Electrical

FACILITY UPGRADES

Gordon Greenwood Eliminate skylight 10,000 Leaking Yes B10 Superstructure

LFES Gym floor replacement 55,000 Poured Polyurethane Yes C30 Interior Finishes

TBD Flooring replacement 175,000 Ongoing Yes C30 Interior Finishes

Alex Hope Gym floor replacement 55,000 Poured Polyurethane Yes C30 Interior Finishes

H.D. Stafford Gym floor, sand, reline, resurface 75,000 Small gym Yes C30 Interior Finishes

Shortreed Changerooms 20,000 Yes C30 Interior Finishes

LFMSS Soffit replacement (rotten) 10,000 To match cladded soffits No B10 Superstructure

Lynn Fripps or Richard Bulpitt Exterior Painting/Woodwork 18,000 No B20 Exterior Enclosure

TBD Chip flake/clear polyurea flooring 60,000 Douglas Park, W. Langley, B.S.S. Yes C30 Interior Finishes

stairs, various wsrms/halls

Description of WorkCost

EstimateFacility Comments

Agenda 45

Glenwood Exterior paint 50,000 Yes B10 Superstructure

ACSS Exterior paint 38,000 Carryover Yes B10 Superstructure

Portables Exterior paint 10,000 Weather and time permitting Yes B10 Superstructure

Various Resurface gym floors 30,000 Yes C30 Interior Finishes

LOSS PREVENTION PROJECTS

ACSS Intrusion alarm replacement 15,000 Yes E10 Equipment

Langley Meadows Fire alarm panel replacement 25,000 Yes D40 Fire Protection

REMSS Shutters - N/E lower windows 25,000 TOL drainage rocks used to break Yes B10 Superstructure

FUNCTIONAL IMPROVEMENTS

Nicomekl

Office counter (ergonomics) gym

kitchen 32,000 No F10 Special Construction

BSS SW hallway windows 25,000 Window replacement Yes B10 Superstructure

ACSS NE wing windows upgrade 30,000 Replace single pane Yes B10 Superstructure

James Kennedy Window upgrade 50,000 Life cycle Yes B10 Superstructure

D.W. Poppy Skylight replacement 50,000 Life cycle Yes B10 Superstructure

D.W. Poppy Window and siding replacement s-side 35,000 Life cycle (leaking) Yes B10 Superstructure

LFA

Replace windows Dance Studio/Art

room 5,000 Labour Only Yes B10 Superstructure

Fort Langley Elementary

Replace original single panel wooden

windows - Wing TBD 25,000 Yes B10 Superstructure

Various Door and door hardware 50,000 Yes B10 Superstructure

TECHNOLOGY INFRASTUCTURE

UPGRADES

W. Brown, Coghlan, Glenwood, TBD Information Technology Dept. 30,000 Wireless upgrades nodes No E10 Equipment

(Cheryl Fernandes)

Nicomekl PA system 21,000 In conjunction with office upgrade Yes D50 Electrical

SITE UPGRADES

TBD Site Upgrades 50,000 Drainage/Paving No G20 Site Improvement

Simonds Sidewalk/path east-side 10,000 No G20 Site Improvement

Alex Hope

NW stairs, widen sidewalks, asphalt

repairs 70,000 Yes G20 Site Improvement

DISABLED ACCESS

REMSS, West Langley Disable access 22,000 REMSS Portable/washroom, No F10 Special Construction

West Langley - Main Entrance

ASBESTOS ABATEMENT

Various Asbestos Abatement 65,000 REMSS, DWP, BSS Yes G20 Site Improvement

HEALTH & SAFETY UPGRADES

WGSS Steel Stairs 40,000 Rusting? Yes C20 Stairs

REMSS Portable repairs - moisture issue 15,000 No B20 Exterior Enclosure

SITE SERVICING

WGSS Front entrance/sidewalk 50,000 Yes G20 Site Improvement

TBD Site servicing 75,000 Parking lots Yes G20 Site Improvement

YCMS, Richard Bulpitt Site Services - 1 year maintenance 50,000 As per TOL Servicing Agreement Yes F10 Special Construction

Emergent Work various sites 68,859 No

Agenda 46

EXPENDITURE PLAN TOTAL 3,140,859$

2016/17 TOTAL ALLOCATION TO DISTRICT 3,140,859$

REMAINING AFG AVAILABLE -$

Agenda 47

Level 2: Level 3: Level 4:

Group Elements Individual Elements Sub-Elements

A - SUBSTRUCTUREA1011 Wall Foundations

A1012 Column Foundations & Pile Caps

A1013 Perimeter Drainage & Insulation

A1021 Pile Foundations

A1022 Grade Beams

A1023 Caissons

A1024 Underpinning

A1025 Dewatering

A1026 Raft Foundations

A1027 Pressure Injected Grouting

A1029 Other Special Conditions

A1031 Standard Slab on Grade

A1032 Structural Slab on Grade

A1033 Inclined Slab on Grade

A1034 Trenches, Pits & Bases

A1035 Under-Slab Drainage & Insulation

A2011 Excavation for Basements

A2012 Structure Back Fill & Compaction

A2013 Shoring

A2021 Basement Wall Construction

A2022 Moisture Protection

A2023 Basement Wall Insulation

A2024 Interior Skin

B - SHELLB1011 Suspended Basement Floors Construction

B1012 Upper Floors Construction

B1013 Balcony Floors Construction

B1014 Ramps

B1015 Exterior Stairs & Fire Escapes

B1016 Floor Raceway Systems

B1019 Other Floor Construction

B1021 Flat Roof Construction

B1022 Pitched Roof Construction

B1023 Canopies

B1029 Other Roof Systems

B2011 Exterior Wall Construction

B2012 Parapets

B2013 Exterior Louvers, Screens & Fencing

B2014 Exterior Sun Control Devices

B2015 Balcony Walls & Handrails

B2016 Exterior Soffits

B2021 Windows

B2022 Curtain Walls

B2023 Storefronts

B2031 Glazed Doors & Entrances

B2032 Solid Exterior Doors

B2033 Revolving Doors

B2034 Overhead Doors

B2039 Other Doors & Entrances

B3011 Roof Finishes

B3012 Traffic Toppings & Paving Membranes

B3013 Roof Insulation & Fill

B3014 Flashings & Trim

B3015 Roof Eaves & Soffits

B3016 Gutters & Downspouts

B3021 Glazed Roof Openings

B3022 Roof Hatches

B3023 Gravity Roof Ventilators

C - INTERIORSC1011 Fixed Partitions

C1012 Demountable Partitions

C1013 Retractable Partitions

C1014 Site Built Toilet Partitions

C1015 Site Built Compartments Cubicles

C1016 Interior Balustrades & Screens

C1017 Interior Windows & Storefronts

C1021 Interior Doors

C1022 Interior Door Frames

C1023 Interior Door Hardware

C1024 Interior Door Wall Opening Elements

C1025 Interior Door Sidelights & Transoms

C1026 Interior Hatches & Access Doors

C1027 Door Painting & Decoration

C1031 Fabricated Toilet Partitions

C1032 Fabricated Compartments & Cubicles

C1033 Storage Shelving & Lockers

C1034 Ornamental Metals & Handrails

C1035 Identifying Devices

C1036 Closet Specialties

C1037 General Fittings & Misc. Metals

C2011 Regular Stairs

C2012 Curved Stairs

C2013 Spiral Stairs

C2014 Stair Handrails & Balustrades

C2021 Stair, Tread, & Landing Finishes

C2022 Stair Soffit Finishes

C2023 Stair Handrail & Balustrade Finishes

C3011 Wall Finishes to Inside Exterior Walls

C3012 Wall Finishes to Interior Walls

C3013 Column Finishes

C3021 Floor Toppings

C3022 Traffic Membranes

C3023 Hardeners & Sealers

C3024 Flooring

C20 Stairs C2010 Stair Construction

C2020 Stair Finishes

C30 Interior Finishes C3010 Wall Finishes

C3020 Floor Finishes

B30 Roofing B3010 Roof Coverings

B3020 Roof Openings

C10 Interior Construction C1010 Partitions

C1020 Interior Doors

C1030 Fittings

B10 Superstructure B1010 Floor Construction

B1020 Roof Construction

B20 Exterior Enclosure B2010 Exterior Walls

B2020 Exterior Windows

B2030 Exterior Doors

A10 Foundations A1010 Standard Foundations

A1020 Special Foundations

A1030 Slab on Grade

A20 Basement Construction A2010 Basement Excavation

A2020 Basement Walls

4 of 7 Agenda 48



C3025 Carpeting

C3026 Bases, Curbs & Trim

C3027 Access Pedestal Flooring

C3031 Ceiling Finishes

C3032 Suspended Ceilings

C3033 Other Ceilings

D - SERVICESD1011 Passenger Elevators

D1012 Freight Elevators

D1013 Lifts

D1021 Escalators

D1022 Moving Walks

D1091 Dumbwaiters

D1092 Pneumatic Tube Systems

D1093 Hoists & Cranes

D1094 Conveyors

D1095 Chutes

D1096 Turntables

D1097 Baggage Handling & Loading Systems

D1098 Transportation Systems

D2011 Water Closets

D2012 Urinals

D2013 Lavatories

D2014 Sinks

D2015 Bathtubs

D2016 Wash Fountains

D2017 Showers

D2018 Drinking Fountains & Coolers

D2019 Bidets & Other Plumbing Fixtures

D2021 Cold Water Service

D2022 Hot Water Service

D2023 Domestic Water Supply Equipment

D2031 Waste Piping

D2032 Vent Piping

D2033 Floor Drains

D2034 Sanitary Waste Equipment

D2035 Pipe Insulation

D2041 Pipe & Fittings

D2042 Roof Drains

D2043 Rainwater Drainage Equipment

D2044 Pipe Insulation

D2091 Gas Distribution

D2092 Acid Waste Systems

D2093 Interceptors

D2094 Pool Piping & Equipment

D2095 Decorative Fountain Piping Devices

D2099 Other Piping Systems

D3011 Oil Supply System

D3012 Gas Supply System

D3013 Coal Supply System

D3014 Steam Supply System

D3015 Hot Water Supply System

D3016 Solar Energy System

D3017 Wind Energy System

D3021 Boilers

D3022 Boiler Room Piping & Specialties

D3023 Auxiliary Equipment

D3024 Insulation

D3031 Chilled Water Systems

D3032 Direct Expansion Systems

D3041 Air Distribution Systems

D3042 Exhaust Ventilation Systems

D3043 Steam Distribution Systems

D3044 Hot Water Distribution

D3045 Chilled Water Distribution

D3046 Change-over Distribution Systems

D3047 Glycol Distribution Systems

D3051 Terminal Self-Contained Units

D3052 Package Units

D3061 Heating Generating Systems

D3062 Cooling Generating Systems

D3063 Heating/Cooling Air Handling Units

D3064 Exhaust & Ventilating Systems

D3065 Hoods & Exhaust Systems

D3066 Terminal Devices

D3067 Energy Monitoring & Control

D3068 Building Automation Systems

D3069 Other Controls & Instrumentation

D3071 Piping System Testing & Balancing

D3072 Air Systems Testing & Balancing

D3073 HVAC Commissioning

D3079 Other Systems Testing & Balancing

D3091 Special Cooling Systems & Devices

D3092 Special Humidity Control

D3093 Dust & Fume Collectors

D3094 Air Curtains

D3095 Air Purifiers

D3096 Paint Spray Booth Ventilation

D3097 General Construction Items (HVAC)

D4011 Sprinkler Water Supply

D4012 Sprinkler Pumping Equipment

D4013 Dry Sprinkler System

D4021 Standpipe Water Supply

D4022 Pumping Equipment

D4023 Standpipe Equipment

D4024 Fire Hose Equipment

D40 Fire Protection D4010 Sprinklers

D4020 Standpipes

D30 HVAC D3010 Energy Supply

D3020 Heat Generating Systems

D3030 Cooling Generating Systems

D3040 Distribution Systems

D3050 Terminal & Package Units

D3060 Controls & Instrumentation

D3070 Systems Testing & Balancing

D3090 Other HVAC Systems & Equipment

D10 Conveying D1010 Elevators & Lifts

D1020 Escalators & Moving Walks

D1090 Other Conveying Systems

D20 Plumbing D2010 Plumbing Fixtures

D2020 Domestic Water Distribution

D2030 Sanitary Waste

D2040 Rain Water Drainage

D2090 Other Plumbing Systems

C30 Interior Finishes

C3020 Floor Finishes

C3030 Ceiling Finishes

5 of 7 Agenda 49



D4031 Fire Extinguishers

D4032 Fire Extinguisher Cabinets

D4091 Carbon Dioxide Systems

D4092 Foam Generating Equipment

D4093 Clean Agent Systems

D4094 Dry Chemical System

D4095 Hood & Duct Fire Protection

D5011 High Tension Service & Dist.

D5012 Low Tension Service & Dist.

D5021 Branch Wiring Devices

D5022 Lighting Equipment

D5031 Public Address & Music Systems

D5032 Intercommunication & Paging System

D5033 Telephone Systems

D5034 Call Systems

D5035 Television Systems

D5036 Clock & Program Systems

D5037 Fire Alarm Systems

D5038 Security & Detection Systems

D5039 Local Area Networks

D5091 Grounding Systems

D5092 Emergency Light & Power Systems

D5093 Floor Raceway Systems

D5094 Other Special Systems & Devices

D5095 General Construction Items (Elect.)

E - EQUIPMENT AND FURNISHINGSE1011 Security & Vault Equipment

E1012 Teller & Service Equipment

E1013 Registration Equipment

E1014 Checkroom Equipment

E1015 Mercantile Equipment

E1016 Laundry & Dry Cleaning Equipment

E1017 Vending Equipment

E1018 Office Equipment

E1021 Ecclesiastical Equipment

E1022 Library Equipment

E1023 Theater & Stage Equipment

E1024 Instrumental Equipment

E1025 Audio-visual Equipment

E1026 Detention Equipment

E1027 Laboratory Equipment

E1028 Medical Equipment

E1029 Other Institutional Equipment

E1031 Vehicular Service Equipment

E1032 Parking Control Equipment

E1033 Loading Dock Equipment

E1039 Other Vehicular Equipment

E1091 Maintenance Equipment

E1092 Solid Waste Handling Equipment

E1093 Food Service Equipment

E1094 Residential Equipment

E1095 Unit Kitchens

E1097 Window Washing Equipment

E1099 Other Equipment

E2011 Fixed Artwork

E2012 Fixed Casework

E2013 Blinds & Other Window Treatments

E2014 Fixed Floor Grilles & Mats

E2015 Fixed Multiple Seating

E2016 Fixed Interior Landscaping

E2021 Movable Artwork

E2022 Furniture & Accessories

E2023 Movable Rugs & Mats

E2024 Movable Interior Landscaping

F - SPECIAL CONSTRUCTION & DEMOLITIONF1011 Air Supported Structures

F1012 Pre-engineered Structures

F1013 Other Special Structures

F1021 Integrated Assemblies

F1022 Special Purpose Rooms

F1023 Other Integrated Construction

F1031 Sound, Vibration & Seismic Const.

F1032 Radiation Protection

F1033 Special Security Systems

F1034 Vaults

F1039 Other Special Construction Systems

F1041 Aquatic Facilities

F1042 Ice Rinks

F1043 Site Constructed Incinerators

F1044 Kennels & Animal Shelters

F1045 Liquid & Gas Storage Tanks

F1049 Other Special Facilities

F1051 Recording Instrumentation

F1052 Building Automation System

F1059 Other Special Controls & Instrumentation

F2011 Building Interior Demolition

F2012 Building Exterior Demolition

F2021 Removal of Hazardous Components

F2022 Encapsulation of Hazardous Components

G - BUILDING SITE WORKG1011 Clearing & Grubbing

G1012 Tree Removal & Thinning

G1021 Building Demolition

G1022 Demolition of Site Components

F20 Selective Building Demolition F2010 Building Elements Demolition

F2020 Hazardous Components Abatement

G10 Site Preparation G1010 Site Clearing

G1020 Site Demolition & Relocation

E1030 Vehicular Equipment

E1090 Other Equipment

F10 Special Construction F1010 Special Structures

F1020 Integrated Construction

F1030 Special Construction Systems

F1040 Special Facilities

F1050 Special Controls & Instrumentation

E20 Furnishings E2010 Fixed Furnishings

E2020 Movable Furnishings

E10 Equipment E1010 Commercial Equipment

E1020 Institutional Equipment

D40 Fire Protection

D4030 Fire Protection Specialties

D4090 Other Fire Protection Systems

D50 Electrical D5010 Electrical Service & Distribution

D5020 Lighting & Branch Wiring

D5030 Communications & Security

D5090 Other Electrical System

6 of 7 Agenda 50



G1023 Relocation of Building & Utilities

G1024 Utilities Relocation

G1031 Site Grading Excavation

G1032 Borrow Fill

G1033 Soil Stabilization & Treatment

G1034 Site Dewatering

G1035 Site Shoring

G1036 Embankments

G1037 Erosion Control

G1041 Removal of Contaminated Soil

G1042 Soil Restoration & Treatment

G2011 Bases & Sub-Bases

G2012 Paving & Surfacing

G2013 Curbs Gutters & Drains

G2014 Guardrails & Barriers

G2015 Painted Lines

G2016 Marking & Signage

G2017 Vehicular Bridges

G2021 Bases & Sub-Bases


G2023 Curbs, Rails & Barriers

G2024 Parking Booths & Equipment

G2025 Markings & Signage


G2032 Edging

G2033 Exterior Steps

G2034 Pedestrian Bridges

G2041 Fences & Gates

G2042 Retaining Walls

G2043 Terrace & Perimeter Walls

G2044 Signage

G2045 Site Furnishings

G2046 Fountains, Pools & Watercourses

G2047 Playing Fields

G2048 Flagpoles

G2049 Miscellaneous Structures

G2051 Fine Grading & Soil Preparation

G2052 Erosion Control Measures

G2053 Top Soil & Planting Beds

G2054 Seeding & Sodding

G2055 Planting

G2056 Planters

G2057 Irrigation Systems

G2059 Other Landscape Features

G3011 Potable Water Distribution & Storage

G3012 Non Potable Water Distrib. & Storage

G3013 Well Systems

G3014 Fire Protection Distribution & Storage

G3015 Pumping Stations

G3016 Package Water Treatment Plants

G3021 Piping

G3022 Manholes & Cleanouts

G3023 Septic Disposal Systems

G3024 Lift Stations

G3025 Packaged Water Waste Treatment Plants

G3026 Septic Tanks

G3027 Drain Fields

G3031 Piping

G3032 Manholes

G3033 Headwalls & Catch Basins

G3034 Lift Stations

G3035 Retention Ponds

G3036 Ditches & Culverts

G3041 Steam Supply

G3042 Condensate Return

G3043 Hot Water Supply System


G3051 Chilled Water Piping

G3052 Wells for Cooling/Heating


G3054 Cooling Towers on Site

G3061 Fuel Piping

G3062 Fuel Equipment

G3063 Fuel Storage Tanks

G3064 Fuel Dispensing Stations

G3091 Industrial Waste Systems

G3092 POL (Petroleum Oil & Lubricants) Distribution Systems

G4011 Substations

G4012 Overhead Power Distribution

G4013 Underground Power Distribution

G4021 Fixtures & Transformers

G4022 Poles

G4023 Wiring Conduits & Ductbanks

G4024 Site Lighting Controls

G4031 Site Communication Systems

G4032 Site Security & Alarm Systems

G4091 Cathodic Protection

G4092 Site Emergency Power Generation

G9011 Service Tunnels

G9012 Trench Boxes

G9013 Pedestrian Tunnels

G9090 Other Site Systems G9091 Snow Melting Systems

G90 Other Site Construction G9010 Service & Pedestrian Tunnels

G30 Site Mechanical Utilities G3010 Water Supply

G3020 Sanitary Sewer

G3030 Storm Sewer

G3040 Heating Distribution

G3050 Cooling Distribution

G3060 Fuel Distribution

G3090 Other Site Mechanical Utilities

G40 Site Electrical Utilities G4010 Electrical Distribution

G4020 Site Lighting

G4030 Site Communication & Security

G4090 Other Site Electrical Utilities

G20 Site Improvement G2010 Roadways

G2020 Parking Lots

G2030 Pedestrian Paving

G2040 Site Development

G2050 Landscaping

G10 Site Preparation

G1020 Site Demolition & Relocation

G1030 Site Earthwork

G1040 Hazardous Waste Remediation

7 of 7 Agenda 51

Agenda 52

Agenda 53

Agenda 54


STAFF REPORT




SUBJECT: Board Meeting Schedule 2016/2017

RECOMMENDED MOTION:

That the Board of Education approves the Board Meeting Schedule for the 2016/2017 school year, as

presented.

BACKGROUND:

Attached to this report is the Board Meeting Schedule for the 2016/2017 school year.

Agenda 55

Revised April 21, 2016 (Italicized means added during school year)

BOARD / COMMITTEE MEETINGS SCHEDULE – 2016/2017

September 6 In Camera 5:00

September 12 (Monday) Education 3:00 September 13 Finance & Facilities 5:00 September 13 Strategic Plan 7:00 September 20 Audit 3:30

September 27 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

October 3 (Monday) Education 3:00

October 4 Policy 4:00

October 11 Finance & Facilities 5:00

October 25 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

November 7 (Monday) Education 3:00

November 8 Policy 4:00 November 15 Finance and Facilities 5:00 November 15 Strategic Plan 7:00 December 6 Audit 3:30

December 6 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

January 9 (Monday) Education 3:00

January 10 Policy 4:00

January 10 Finance and Facilities 5:00

January 24 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

February 6 (Monday) Education 3:00 February 7 Audit 3:30 February 7 Finance & Facilities 5:00 February 7 Strategic Plan 7:00 February 21 Special Board Meeting

(Amended Budget) 7:00 pm Regular

February 28 Service Awards 7:00 pm

March 7 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

April 3 (Monday) Education 3:00

April 4 Policy 4:00

April 11 Audit 3:30

April 11 Finance and Facilities 5:00 April 11 Strategic Plan 7:00

April 25 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

May 1 (Monday) Education 3:00 May 2 Policy 4:00 May 9 Finance and Facilities 5:00

May 23 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

June 5 (Monday) Education 3:00

June 6 Audit 3:30 June 6 Finance and Facilities 5:00 June 6 Strategic Plan 7:00

June 20 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular

Agenda 56


STAFF REPORT




David Green, Secretary-Treasurer

SUBJECT: Long Term Facilities Plan: Middle Schools Update

RECOMMENDED MOTION:

That the Board of Education receives the Middle Schools Update for information, as presented.

BACKGROUND:

As a follow-up to the February 16, 2016 Strategic Plan Committee Meeting as well as the March 8,

2016 Regular Meeting of the Board of Education, this Staff Report contains some of the follow-up

information as requested by trustees. Additional information will be brought forward at the May

Regular Board Meeting. As indicated to the Board in March, the Superintendent has convened a

small committee consisting of herself, Brian Iseli, Assistant Secretary Treasurer; Tim Everson, retired

administrator; and Sam Muraca, District Vice-Principal of Educational Planning.

Background Information: Long Term Facilities Plan

In September 2013, the previous Board of Education prioritized recommendations from the October

3, 2012 Long Term Facilities Plan (LTFP). The previous Board provided direction to staff to act upon

the following LTFP recommendations:

The consolidation of alternate programs

Secondary French Immersion programs

The Montessori program at Uplands Elementary

Staff is now bringing forward one of three other priorities identified by the previous Board: A

discussion on “middle grades education with a potential follow-up process on middle grades

configuration for Brookswood, DW Poppy and Walnut Grove areas.” The remaining two priorities are

(1) school consolidations and (2) the location of the Fundamental program.

Agenda 57


In the March 8, 2016 Staff Report to the Regular Meeting of the Board of Education, trustees had

identified nine bulleted items (see attached Staff Report) requiring follow-up. Three of those items:

1. The educational opportunities in middle schools

2. A vision for a middle school model

3. The completion of an information (FAQ) package for trustees and community

will be included in this Staff Report, the remaining items will be brought forward in May.

1. Educational Opportunities in Middle Schools

Mr. Tim Everson has met with administrators from the District’s current middle schools, a

couple of elementary and secondary administrators, as well as district staff. He has also

networked and connected with other middle school districts such as Coquitlam and

Abbotsford. The purpose of the conversations has been to surface what these

individuals/organizations see as essential educational opportunities created in a middle

school configuration. In the May Staff Report, a summary of the key educational

opportunities in middle schools will be shared with trustees.

2. A Vision for Middle Schools

Attached to this Staff Report is the vision document for middle schools in the Langley School

District. It was created in the spring of 2014 to align with the District’s new vision document.

The vision is seen as philosophically aligning all current middle schools but recognizes that

some middle school programming varies to some degree, based on building sites.

3. FAQ/Information Package

Attached to the Staff Report is a FAQ/Information Package that Mr. Everson created during

the opening of Yorkson Creek Middle School. This will be updated, edited and shared with

the community once a consultation plan and timeline is shared with the Board of Education.

Next Steps

Superintendent Hoffman to provide more information to trustees at the next Board meeting

Staff will create a potential timeline and draft plan for a community and staff consultation

process

Agenda 58


STAFF REPORT

DATE: March 8, 2016



David Green, Secretary-Treasurer

SUBJECT: Long Term Facilities Plan – Middle Schools Update

RECOMMENDED MOTION:

That the Board of Education receives the Long Term Facilities Plan – Middle Schools Update for

information, as presented.

BACKGROUND:

At the February 16, 2016 Strategic Plan meeting, Trustees discussed Recommendation #2 of the District’s

Long Term Facilities Plan:

“Commence a stakeholder consultation process to discuss middle grades education with a potential follow-

up process on middle grades configuration for the Brookswood, DW Poppy and Walnut Grove areas.”

At that meeting, Trustees requested additional information prior to proceeding with a community

consultation with respect to middle schools in the Langley School District. Trustees requested information

and clarity on topics such as:

The educational opportunities in middle schools

A vision for a middle school model

An articulated connection to the Long Term Facilities Plan

A plan, including the role of trustees, for a consultation process

Details on a potential middle school model for

o Choice Programs (such as French Immersion)

o Communities such as Walnut Grove (that are operating at capacity)

An overview of potential costs

An idea of what a transition process could look like, if there was a move to a middle school model

The completion of an information (FAQ) package for trustees and the community

A discussion of the impact on differently configured schools (LFAS, LFMSS, Vanguard)

The Superintendent has convened a small District committee that will begin to undertake the work

requested by Trustees. At the April and May Regular Meetings of the Board of Education information will

be brought back to Trustees. Staff is hoping that at the May meeting a draft plan, with the next steps on

potentially moving forward, can be brought forward for the Board’s consideration.

Agenda 59

Support for Transition• Connectionsbetween

ElementaryandMiddleschoolsareencouragedandsupported

• Studentsarenurturedintheirjourneyfromchildhoodtoadolescence

• CommunicationandconnectionsarepromotedbetweenMiddleandSecondaryschools

School is a safe place to learn• Thereisacceptance

andsupportforstudentdifferencesincludingcultures,languages,sexualorientation,andabilities

• Studentsandstafffeelphysicallyandemotionallysafe

• CodeofConductisclearandconsistentlyapplied

• Itisaclosedcampus;studentsremainonschoolgroundsthroughouttheday

Staff know each student• Advisory–Opportunities

arecreatedtoformlongtermrelationshipswithastaffmemberandstudentsofvariousages.Aforumiscreatedtodiscussrelevantandcurrenttopicsandcurriculum

• Staffunderstandtheneedsofadolescents

• Allstaffprovideforstudents’intellectual,ethical,social,emotionalandphysicalgrowthandwellbeing

• Eachchildhasanadultadvocateonstaff:someonewhoknowseachchildpersonally

Connectedness• Studentsandstafffeel

connectedtotheschool• Studentsfeelconnectedto

othersindifferentgradelevels

• Familiesplayanintegralroleinthelifeoftheschool

• Thecommunityisinvolvedintheschool

• Theschoolisintegralpartofthecommunity

Staff are committed to middle level instruction• Staffarecommittedto

workasateamtobuildandimplementanintegratedMiddleYearsprogram

• Teachershaveopportunitiestoteachtotheirstrengths

• Teachercollaborationisprovidedthroughcommonplanningtime

Explorations• Everychildparticipatesin

explorations• Explorationsareorganized

tofacilitatethediscoveryofpersonalskillsandstrengths

• Diverseopportunitieswillbecreatedbasedontheinterestsofthestudentsandthestrengthsandskillswithinthecommunity

Relevant instruction• Instructionutilizing

interdisciplinaryunitsandinquiryiscommon

• Learningisengagingandexperiential

• Curriculumprovidesrelevantandchallenginglearningopportunities

• Scheduling,curriculum,instructionandassessmentareorganizedformaximumflexibility

Middle School Pillars & Core Values

Agenda 60

Middle School FAQ’s SD35 Board of Education Meeting

April 26, 2016

Why Middle Schools? Students are transitioning, leaving childhood behind, and becoming young adults,

and middle schools reflect this transition

Everything about them reflects the unique characteristics of adolescent children

Goal is to keep Grade 5’s and 8’s younger, not make Grade 6’s older

Like an elementary school with some great additions

Academics – Is there an academic benefit to going to middle school? Research has varied, but mostly it says that there is no academic benefit to going to

middle school

One source has shown that as schools approach a ‘pure’ middle school model,

academics results increased (Schools to Watch)

Band Middle schools have grade 6 & 7 band just like they do in most elementary schools.

Band may also be offered at Grade 8

Several Musical theatre productions have been done at middle schools

Clubs There are often more clubs offered at middle school than at elementary

o Examples of some are: chess, horse and pony, writing, Pokémon, knitting, art,

cheer, board games, school newspaper, photography, yearbook, technology,

drama, Odyssey of the Mind, robotics, and more

Clubs can be started by staff or by students

Collaboration Teachers have collaboration time built into the timetable (contractual), and know that

this is a critical piece for improving instruction

Students have many more opportunities for working collaboratively in a middle

school setting.

Costs – Won’t Middle Schools cost more? In general it costs more to provide a Middle School education for a Grade 6 or 7

student than it would in an elementary school. This is due to the fact that they go to

school for a longer day, that is they have the same minutes each day as a high school

student

Agenda 61


April 26, 2016

Curriculum The curriculum at middle school is the same as would be offered at any

elementary school for Grade 6 & 7, and the same as a high school for Grade 8

Development – what are young adolescents like? The whole idea of middle school is to respond to this incredible time of change for

children age 10 to 14. Other than the period from birth to age 3, this is the time of

the most change for a person

Emotionally

o They are discovering things about themselves

o Emotions are strong

o Beginnings of sexual feelings for others

o Unsure of themselves

Socially

o Peers becoming more important

o Need to belong to a group

o Love to communicate

Physically

o Puberty

o Time of incredible growth

o Uncoordinated and always hungry

o Need intense physical activity, and often

Intellectual

o Can begin to think abstractly

o Challenge authority

o Curious – what is the world like and how do I fit in it?

Explorations…

Do middle schools provide more opportunities for students? The simple answer is yes

o Explorations are a foundation of the middle school experience. Every Langley

middle school provides more opportunities for students at Grade 6 & 7 than they

would have available in a K-7 school

o Because Langley middle schools were not all built as middle schools, they provide

different “expos”. They can include:

Drama, Music, Art, Metalwork, Woodwork, Cooking, Sewing, Makerspace, and

Advanced PE

Agenda 62


April 26, 2016

Home Rooms Every student still has a home room teacher, so there is always someone who knows

the child very well

Independence Opportunities are supplied for more independence :

o lockers! – but usually located close or in their homeroom

o more demands to organizing materials than elementary, but less than high

school

Instruction Lots of opportunities for students to work collaboratively

Integrated curriculum model – teaching by themes, not subjects (sometimes called

interdisciplinary units – combining subject areas to make learning more meaningful)

Student rather than subject focused

Experiential – hands on learning for students

Project based to improve inquiry, differentiation, depth of learning and stimulate

curiosity

Innovation is encouraged

Intramurals Generally middle schools offer intramurals in the winter months and include such

sports as basketball, European handball, floor hockey, and volleyball

K-5 Schools – How is K-5 different that K-7? The new configuration of K-5 changes elementary schools

o It concentrates expertise – in an environment where everyone is a reading

teacher there are more opportunities for collaboration. Less scope is required for

support staff

o Codes of conduct can be expressly for a smaller, more homogeneous age group

o Keeps some of the issues with Grade 6 & 7 students out of the elementary

schools. This can include ‘adult’ language and topics inappropriate for younger

students. “It keeps the Grade 5’s younger.”

o Programs such as ‘Mind Up’ and self-regulation in general may be more accepted

when all the students are children and not adolescents, who can be skeptical of

such programs

o Most administrators feel that the Grade 5’s have stepped into the role of leaders

in the school

Agenda 63


April 26, 2016

K-5 Schools – How is K-5 different that K-7? (cont’d) The concerns:

o School spirit may suffer as the Grade 6 & 7 students’ energy and enthusiasm is

missing

o There are some traditional leadership roles that the Grade 5’s are not as suited

for as Grade 6 & 7. These are more related to physical strength than aptitude.

Leadership There are generally more opportunities for leadership in a Middle School system,

than K-7, 8-12.

o Grade 5’s in a K-5 school have opportunities for leadership that they would not

have gotten until Grade 7

o Grade 8’s have new leadership opportunities that wouldn’t be possible in a high

school – refereeing, coaching, mentoring, buddy support for younger students

o Grade 7’s in Middle School have other opportunities for leadership as they

become the mentors for the incoming Grade 6 students

Relationships From age 10 – 14 relationships with others, especially peers, become increasingly

important

Students have more opportunities to establish positive relationships by working

collaboratively with peers under adult supervision

Home rooms, teacher teaming, pods and Advisory ensure students have many

opportunities to make a positive relationship with an adult in the school, which is

critical to students sense of belonging and their engagement

Because of the increased student population at each grade level at middle schools,

there is more likelihood of students finding friends who share the same interests as

they do

Safety – Are middle schools safe? Just like elementary, middle schools have a closed campus, that is once students are

on school property they stay there until the end of the day

Middle schools have the same standards for behaviour (Codes of Conduct) as

elementary schools, although some rules change to become more age appropriate

(e.g. Students can jump off the swings which they do not do at elementary as it sets a

bad example for younger students)

Agenda 64


April 26, 2016

Social Responsibility Global issues become very important for this age group, so just as in Grade 6 & 7 in a

K-7 school, middle schools offer programs such as Me to We

Sports Although there may be some variations from year to year and school to school there

are generally many more teams and sports offered at middle school than at

elementary.

Grade 6 & 7 teams are still participation based. If students show up for practice, they

play

Grade 8 has “cuts”, just like in high school

Teams include: basketball, volleyball, track and field, cross country, badminton,

soccer, wrestling, rugby, football,

All teams have been for both boys and girls except football which so far only boys

have played

Staffing Staffing is done within the collective agreements, so all teachers have the opportunity

to apply for middle school positions

Generally at a K-7 school the Grade 6 & 7 teachers plan the end of year camping trip

for the 7’s, they generally are the coaches for the major sports such as volleyball,

basketball and track. This seems to lead to most staff volunteering to lead teams and

clubs

Narrowing of expertise – you have many teachers within the same building who are

familiar with adolescent students, and can help each other to help students

Transitions - Aren’t there more transitions in a Middle School system? Yes, there is an extra transition in that the Grade 5’s transition to Middle, then

transition to High School in Grade 8

Considerations

o The double transition recognizes the developmental changes that are occurring.

Starting at 10 (end of Grade 5) children begin puberty and their needs change

o At age 13/14 they are much more ready for the responsibility of high school than

at age 12/13

o Grade 7/8 Teacher “I’d worry every year in Grade 7 that a third of my students

weren’t ready for high school, they just weren’t mature enough. This year

teaching Grade 8 in middle school I can see they are all ready for it.”

Agenda 65


STAFF REPORT




SUBJECT: Willoughby Slope Spring Consultation Update

RECOMMENDED MOTION:

That the Board of Education receives the update on the Willoughby Slope Spring Consultation for

information, as presented.

BACKGROUND:

At the April 26, 2016 Regular Meeting of the Board of Education, Superintendent Hoffman provided a

verbal update on the Willoughby Slope consultation process and next steps. Attached to this Staff Report

are two letters that staff plan to send to the community on Wednesday, April 27, 2016.

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April 27, 2016

Dear Parents/Guardians of Children in Grade 5 on the Willoughby Slope:

The School District continues to work closely with the Willoughby Slope school communities in an effort to manage space and enrolment at the various schools. As you know, Yorkson Creek Middle School already has children in portables.

In an effort to mitigate overcrowding specifically at Yorkson Creek Middle School (YCMS), in June of 2014, Assistant Superintendent Stewart sent a letter home to families indicating that there would be limitations placed as to who could attend the school. The letter indicates that families will need to “make other arrangements to attend a school for grade 6 if living outside of the Willoughby area” for September 2016. The letter can be found on the District’s website here: https://www.sd35.bc.ca/news-events/consultations/willoughby-slope. Over the past two years, the letter has been shared and referenced through schools and by the District at various consultations and meetings.

In order to ascertain that those planning on attending YCMS in September 2016 live in the catchment, the District is requiring that ALL families with a child entering grade 6 verify their address and proof of student age (birth certificate, certificate of citizenship, court order or passport, for example) at YCMS on any of the following dates:

Wednesday, May 11th from 3:30pm – 7:30pm

Thursday, May 12th from 3:30pm – 7:30pm

Saturday, May 14th from 8:00am – 4:00pm

Tuesday, May 17th from 3:30pm – 7:30pm

Wednesday, May 18th from 3:30pm – 7:30pm

Proof of address may include:

Credit Card Invoice

Driver’s License

Mortgage Statement

Municipal Tax Bill

Notary Authorized Letter

Utility Bill

Home Purchase Contract

Rental Agreement

Requires a second proof of residency

If a future date is listed, a second proof of residency will be required in September 2016

It is imperative that all families undertake this request. Confirming your residency, by 7:30 pm on Wednesday, May 18, 2016 ensures that your child is registered at the school for September 2016.

The Board of Education and district staff continue to work with the Ministry of Education to acquire a new secondary school on the Willoughby Slope in an effort to alleviate some of the school space concerns.

Sincerely, Suzanne Hoffman Superintendent of Schools

c: R. McFarlane, Chair – Board of Education D. Green, Secretary-Treasurer G. Stewart, Assistant Superintendent Willoughby Slope Principals

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https://www.sd35.bc.ca/news-events/consultations/willoughby-slope

https://www.sd35.bc.ca/news-events/consultations/willoughby-slope

April 27, 2016

Dear Primary Parents/Guardians of Children at Richard Bulpitt Elementary School:

District staff would like to thank those of you who have attended the recent Willoughby Slope catchment meetings as well as those who have taken the time to provide written feedback. If you are unaware of some of the discussions, more information can be found on the District’s website at https://www.sd35.bc.ca/news-events/consultations/willoughby-slope/willoughby-slope-catchments. Additional thoughts can continue to be submitted to [email protected] up until June 1, 2016. The committee facilitating this consultation is now undertaking the next steps with respect to the planning process and subsequent recommendation to the Board of Education in June 2016. Staff heard from the Richard Bulpitt Elementary School (RBES) community the importance of grandfathering students, meaning that there is a strong desire to have students currently in primary grades (and any subsequent siblings) remain at the school. The original information provided to the community in the consultation was that children in grades 2 and 3 could remain but those in grade one and kindergarten would have to move to the new proposed catchment. In order to determine the feasibility of grandfathering as many children as possible, the District requires additional information from families. On Friday, April 29

th, a survey link will be emailed to primary families at your school. The District is

asking that all families complete the survey as it is intended to determine how many families are wanting to have their children remain at RBES. This information is necessary in order to more accurately know the number of families wanting to stay but to also understand which families may want to move to the new catchment given that they may be closer a different school. The survey window will remain open from April 29

th until May 7

th in order for staff to analyze results and ascertain

what is practicable and possible. As has been said previously, there are no catchment changes for September 2016. Any proposed changes, still to be approved by the Board of Education in June, would not come into effect until September 2017. Thank you in advance for completing the survey. Sincerely, Suzanne Hoffman Superintendent of Schools c: R. McFarlane, Chair – Board of Education D. Green, Secretary-Treasurer G. Stewart, Assistant Superintendent L. Lenko, Principal – Richard Bulpitt Elementary

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https://www.sd35.bc.ca/news-events/consultations/willoughby-slope/willoughby-slope-catchments

https://www.sd35.bc.ca/news-events/consultations/willoughby-slope/willoughby-slope-catchments

mailto:[email protected]


STAFF REPORT



FROM: Policy Committee

SUBJECT: Recommended Deletion of Policy No. 4001 – School Planning Councils

RECOMMENDED MOTION:

That the Policy Committee recommends that the Board of Education approves that Policy No. 4001 -

School Planning Councils be deleted as it is no longer relevant.

BACKGROUND:

The Education Statutes Amendment Act 2015 (Bill 11) came into force effective July 1, 2015. The Bill

resulted in changes to the School Act, one of which was the elimination of the requirement for schools to

have School Planning Councils. The elimination of School Planning Councils was part of the development

of the new Framework for Enhancing Student Learning in which schools are still required to develop

school plans.

With the elimination of School Planning Councils, this policy is no longer relevant therefore the Policy

Committee recommends that it be deleted.

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BOARD OF EDUCATION SCHOOL DISTRICT NO. 35 (LANGLEY)

POLICY MANUAL Policy No. 4001

Date

SUBJECT: SCHOOL PLANNING COUNCILS Revised: 2003 01 21

The Board of Education supports the establishment of School Planning Councils for the purpose of

improving student achievement.

The School Planning Councils shall provide advice to the School Board with respect to matters contained in

the Board's accountability contract relating to student achievement in the school; educational services and

educational programs in the school; and allocation of staff and resources in the school.

The School Board shall consult with the School Planning Council concerning the school plan, as required by

the School Act [ref. School Act 8.3(2)].

The School Board expects that School Planning Councils represent the whole school community, function

effectively and act in accordance with ethical standards and the School Act.

Agenda 70

Emergency Preparedness Committee Minutes– April 11, 2016 Page 1 of 2

Emergency Preparedness Committee Meeting

Minutes

Monday, April 11, 2016 4:00 – 5:00 p.m. SBO - Room 306

Integrity, Excellence, Courage, Community

Attendance: Yole Prosperi-Porta, Karen Wagner, Suzanne Perreault, Rod Ross,

Kerri Ross-Grizjen, Claire Guy Regrets: Kathleen Boles

Update – Karen

o Ministry Command System Hour Zero – Karen and Kathleen attended the Ministry of

Education School Emergency Response Program Presentation– March 1,2 lessons learned, priorities, communications, student release, rapid damage

assessment importance of communication, there is a wide variety of practice throughout

the province and many ways to do things o TOL and CITY of LANGLEY – meeting

Karen and Kathleen have been invited to provide input to a “Table Top” exercise that the City and TOL will be running on November 4, 2016

SD35’s role is to provide input as to possible scenarios that could happen in a school district and to assist them to test their system

o Delta – Frank Geyer – Karen and Kathleen met with Frank – Director of Facilities in Delta School District to gain insight into Emergency Planning

A great resource All school districts are now revising their protocols to align them with the

new Ministry protocols Discussion about student release

o BCWARN – Wireless Amateur Radio Network Karen met with Dave – from Cartell Communications What is the best way to communicate?

Amateur radio? Can we “piggy back” off of the fire department? Considerations – we need our own bandwidth Kerri and Karen will connect further to look into possible options

and perhaps cell phones

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Emergency Preparedness Committee Minutes– April 11, 2016 Page 2 of 2

Emergency Preparedness Week – May 1-7, 2016

o Discussion about how we can promote this week to support schools and families to

getting prepared at home o Some ideas – website, activities, drills, o Claire to send this to Megan Zazelenchuk to send out to the Health and Safety

Committees to also share out o Claire will communicate with schools to promote one activity / school during this

week o Suzanne to share the link with DPAC – challenge families to participate o Yole – reported out on Emergency Management BC – BCTF working with Emergency

Management BC to create learning resources in modules for grade 6 teachers This info will be released during the week of May 1-7 but the resources will

be available hopefully the week before o Resources

http://www.getprepared.gc.ca/cnt/rsrcs/ep-wk/tlkt-en.aspx o Rod suggested that we create an activity for Langley Schools an XPrize competition

for the Emergency Preparedness Week for 2017 – Rod to look into this and bring back to the next meeting

o Claire showed the group the Emergency Response flip chart

Supply Budget

o DLT will be providing a start-up one time only amount up to $100,000 to provide schools with start-up supplies for all schools

o DLT has also agreed to provide an ongoing line item each year in the budget to support schools – amount not determined yet but likely approx. $10,000

o Rod – motion – send a letter to the DLT to say thank you for the financial support and for the ongoing line item

Seconded by Suzanne Perrault o Karen shared an equipment and resources list that was shared with schools o All schools included – bring to a minimum level – Karen to provide the Committee

with the lists of what currently exists in schools o Karen will create a minimum supply list for all schools o Rod requested that we get a report / map from the TOL regarding the make-up of

the ground i.e.: liquefaction –what is the risk per region in Langley o Rod – could we partner with a neighbour to care take a 12 foot container on their

property – an idea for future conversation

Needs for Secondary Schools

o For another meeting – to bring back specific needs for Secondary

Next Meeting: Monday, May 30, 2016; 4:00 - 5:00 p.m.; SBO – Room 361

Monday, June 13, 2016; 4:00 – 5:00 p.m.; SBO – Room 361

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http://www.getprepared.gc.ca/cnt/rsrcs/ep-wk/tlkt-en.aspx

MINUTES OF THE PUBLIC SAFETY ADVISORY

COMMITTEE

HELD IN THE CKF BOARDROOM

LANGLEY CITY HALL

20399 DOUGLAS CRESCENT, LANGLEY, BC

WEDNESDAY, MARCH 16, 2016

AT 6:00 P.M.

Present: Councillor Val van den Broek, Chair

Councillor Gayle Martin, Vice Chair Councillor Rudy Storteboom, Vice Chair Colin Rachel, Member at Large Trisha Evans, Member at Large Kathleen Closter, Member at Large Sandy Dunkley, Seniors Representative

John Meagher, Member at Large Sgt Dave Selvage, RCMP Shelley Coburn, Trusttee, School District 35 Janet Burden, Stepping Stone Community Services Sanjeev Nand, Langley Community Services Society

Staff: Darrin Leite, Director of Corporate Services

Janine Clough, Recording Secretary

Absent with regrets: Francis Cheung, Chief Administrative Officer Sharon Newbery, Business Representative

Jason Bains, Business Representative Inspector Shawn Boudreau, RCMP Tierra Bolen, Youth Advisory Committee Representative

1) AGENDA

MOVED BY Committee Member Meagher SECONDED BY Committee Member Closter THAT the agenda of March 16, 2016 Public Safety Advisory Committee be adopted as circulated.

CARRIED

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Minutes, Public Safety Advisory Committee, March 16, 2016 Page 2

2) MINUTES

MOVED BY Committee Member Burden SECONDED BY Committee Member Evans THAT the February 17, 2016 minutes of the Public Safety Advisory Committee meeting be adopted as circulated. CARRIED

3) FOR DISCUSSION

a) The member chosen Top 5 measurable outcomes with the potential to be included in

the work plan for 2016 were discussed as follows: First Choice: Targeting crime hot spots (this choice has budget implications): The Chair defined the meaning of CPTED to the committee: ‘Implementing

changes to change perception of an area, building or landscape’; discussion ensued. Darrin explained what CPTED requirements the City has in place: New buildings receive a CPTED review in drawing review stages; kits that CPO give out, such as graffiti removal; and City Bylaws requiring property owners to paint over graffiti within a particular time frame.

Second Choice:

Controlling and regulating ‘fringe’ businesses: The City has 14 methadone dispensaries currently. A City Bylaw was created so that no new dispensary can come into the city unless they set up at least 400 meters from any established Methadone dispensaries. City Business License Regulations dictate these clinics have a space for the client to sit and be monitored while taking the drug and kept for a period of time to ensure client does not have a reaction. If any one of these 14 businesses want to move or relocate within the city a business license would not be approved. Methadone dispensaries, E Vapour Stores and Cheque cashing stores are not permitted to change locations within the City. The only exception to this would be if the business was established prior to the City Bylaw being passed, then the business is considered to be grandfathered (established).

Sgt Dave Selvage noted that E Vapour legislation is not in place as yet. The City

has 3 Vapour lounges. Potential action item: Committee could put a letter forward to Health Canada for

clarification and rules. There was discussion surrounding Thrift stores; are they considered a fringe

business? Member stated the problem lies in the City’s demographic and the businesses come to meet the demand of the community. Could this issue then be dealt with through the city’s business license regulations and zoning bylaw regulations? The City has a 30% ratio of rental housing, which is one of the highest

Agenda 74


in the Metro Vancouver area. Could a balance of demographic be found through implementation of a housing strategy? Mixing affordable and high scale housing developments?

City of Langley Demographics

The City of Langley is located in the centre of the Lower Mainland Economic Region, from Vancouver to Hope. This area is made up of two districts: Metro Vancouver (population: 2.1 million, with an annual growth rate of 6.5%) and the Fraser Valley Regional District (population: 250,000, with an annual growth rate of 8.2%). Langley City (population: 25,000 in 10 square km) is surrounded by the Langley Township (population: 95,000) and is situated on the eastern edge of Metro Vancouver, between Surrey and Abbotsford. The City of Langley enjoys a 30-minute commuting population of more than 900,000 people. (STATISTICS CANADA, 2006) The City also enjoys a retail trade area of 231,000 people, representing a $3.38 billion market (2009). Average family income in the area is about $75,000

Taken from the City of Langley’s Sector Profile: Multi-Family

Residential Development. For more information, please follow this link:

http://city.langley.bc.ca/business-development/sector-profiles

Third Choice:

Increase RCMP in crime hot spots (already in place): Priority areas are based on the information gathered by RCMP Comstats – statistics that generate “hot spots” resulting in increased patrols of these areas. Foot and bike patrols in summer months (4 members and some auxiliary constables: trained, unpaid volunteers) and a prolific offender team (11 members in this team), focusing on offenders who are doing the most crime that month. RCMP is diligent in their surveillance and curfews checks of these prolific offenders. There are more officers per capita in Langley’s than Metro Vancouver.

Fourth Choice:

Petition the Province & Fraser Health Authority to provide funding for Assertive Community treatment team (ACT) for addictions and mental illness: Health is not the City’s mandate but is mandated by the provincial government. The City does not have a team (ACT) but could benefit from a service of professionals to help these clients; however; there are a limited number of clients in the city because many are transient / homeless.

The committee could advocate for more mental health clinical services to alleviate

RCMP resources. The committee discussed the Car 67 program: a mobile psychiatric nurse attends calls that are mental health related. (Metro Van & Surrey has this program in place)

Potential action item: Petition Fraser Health & the province for funding?

Agenda 75


Fifth Choice:

Advocate to senior level of government (petition the province to implement recommendations from the recently completed Prolific Offender management pilot project; page 15-16).

As touched on in the ‘Third Choice” in this document, the RCMP prolific offender

team is in place and has high success in the Langley’s. The committee discussed the possibility of petitioning the province to address offenders by giving them harder, longer sentences? Sgt Dave Selvage noted judges will try to send an offender to a recovery program, if space is available, over giving them jail time. The judge also imposes conditions, that if are breeched, give more weight to prosecute the next time they offend.

There was some discussion about the Homeless Task Force and affordable

subsidized housing (Langley Lions). The City has 3960 rental units of which 6.9 % is social housing, and social demographics are driven by our housing stock. The committee agreed that a strategic approach is needed as the city’s new housing development increases.

Darrin Leite recapped the meeting and indicated that although the committee has

chosen 5 outcomes, other options are is still open for discussion and action if the committee finds something to move forward on. A member posed a suggestion to start a Block Watch program.

ACTION: The committee was asked to revisit their top 5 choices and send in a

revised list of goals to move forward with at the April 20, 2016 meeting.

4) 2016 GOALS

• Create a theme or roadmap of the committee’s top 5 issues to be focused on.

• Committee can bring forth a letter to advocate the committees mandate for action.

• Digest and suggest more ideas further from tonight’s discussion. Think of different mechanisms to get people engaged and to communicate what the committee is advocating for to the public at large.

5) NEW BUSINESS

Committee enjoyed the meeting at the Gateway of Hope.

Member suggests the committee attend one fundraiser per year that is hosted by the Salvation Army or Gateway of Hope as a show of support.

Agenda 76


Round table comments wrapped up the meeting. It was suggested the committee do some ‘creative thinking’ and try to come up with a verb ie: “Advocate” to insight our new active committee.

MOVED BY Committee Member Coburn SECONDED BY Committee Member Dunkley CARRIED

ADJOURNMENT 8:05 p.m. ______________________________

CHAIR Certified Correct: ________________________________ jc RECORDING SECRETARY

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tml:usw2009:leu#35 2015/Office/Committee/ProD/JtPD/Agenda/Template

Joint Pro-D Committee Redacted Minutes

2016 04 11 9:00AM

Present: S. Ho, R. Wallace, G. McArthur, W. Sokugawa, Y. Prosperi-Porta 1. CALL TO ORDER

2. Ho / Prosperi-Porta that the following minutes be approved as

circulated: February 26th, 2016 minutes Redacted minutes for today’s meeting to go to Laurie Lewis

CARRIED

3. RECEIPTS & CHEQUES Cheques written $242.59

4. DISCUSSION

5. APPLICATIONS

Total Number of applications = 31 Summer Applications = 6 Number of TTOC Days approved = 7.5

Money Allocated = $589.00 Applications Waitlisted = 5

Money Waitlisted = $2000.00

6. ADJOURNMENT

Wallace /Sokugawa that the meeting be adjourned. Meeting is adjourned at 11:00 am

The next meeting is Friday, May 20th, 2016.

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school district no. 35 (langley) regular meeting of … … · recommendation: that the board...

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