schedule of powers - north western railway / indian...

SOP-B (NWR) 2009 of 76

NORTH WESTERN RAILWAY

JAIPUR

SCHEDULE OF POWERS

DELEGATED BY

THE GENERAL MANAGER

TO

AND

OTHER OFICIALS PART-B

MISCELLANEOUS MATTERS (INCORPORATED WITH CORRECTION SLIPS EDITION )

(UPDATED UP TO 33B, DATED 14.09.2012)


F O R W A R D

This first publication is based on review and in depth analysis of financial powers delegated to enable quick decision

making.

The Schedule of Powers is an important document, delegating the powers delegated to officers of this Railway.

I acknowledge the hard work and sincere efforts of officers and staff in preparing this document and sincerely hope that

this will accelerate and streamline administrative decision making on this railway.

A CD with date has also been issued covering the schedule of powers with a view to reduce the paper work. A copy of

the same would also be pasted on the NWR’s Website www.northwesternrailway.com, which can be accessed by all officials of

NWR. An attempt would be made to keep it up to date by posting all the correction slips on quarterly basis so that an up-dated

version of this Schedule of Powers is always available for reference.

General Manager

North Western Railway

Date :

Place : JAIPUR

http://www.northwesternrailway.com/


P R E F A C E 1. The delegation of powers made in this SOP, is in exercise of the powers conferred on the General Manager, as per Railway Board’s

letter No. F(X)II-2001/PW/6 dated 09.05.2001, Annexure II of Chapter-V of the Indian Finance Code Vol-I, and other Codes,

Manuals as well as Orders issued by Railway Board from time to time.

2. Officers and officials at various levels can sanction expenditure or issue orders as delegated in this schedule subject to the observance

of cannons of financial property and provisions of various Codes, Rules and Regulations from time to time.

3. No officer is empowered, except in emergency, to suspend the exercise of or to withdraw the powers to his subordinates to whom

powers have been delegated in this Schedule. If at the field level, curtailment of the powers, delegated to the officers is considered

necessary, the same should be done after clearance from the headquarters’ office.

4. Amendments: Amendments to the Schedule of Powers will be issued in the form of correction Slips, and will be numbered serially,

part-wise and dated. The Number, date and other particulars of each correction slip, as received, should be entered at the end of this

booklet and the same should be carried out immediately or the correction slip pasted at the appropriate place. The officers

responsible for maintaining the Schedule of Powers up-to-date will initial his signature against such entry in the register of correction

slips. If a correction slip is received, out of sequence, the missing intermediate serial number or numbers should be called for from the

supervisor of the official concerned. As a further check, the number of the last correction slip issued will be printed in the first issue

each month of the bi-monthly gazette of North Western Railway. Correction Slip will be issued to each official to whom a copy of

Schedule of Powers is supplied and it will be his responsibility to see that the Schedule of Powers supplied is maintained up-to-date.

5. Except where specifically indicated, all powers having financial implications shall be exercised with prior finance concurrence.

6. Wherever monetary limit on delegations “up to” is specified, it means the powers delegated are up to and inclusive of that monetary

limit.

7. Suggestions for modification of Schedule of Powers to enable work to be done more expeditiously or efficiently are welcome. Such

reference should be addressed to DGM (G) through the normal official channels.


8. Notwithstanding, whatever has been said above, in case Railway Board amends certain powers as delegated to General Manager

based on Railway Board’s letter mentioned in Para 1 above, the same would become applicable immediately, irrespective of fact,

whether the correction slip is issued or not.

9. All Powers specified herein shall be exercised subject to the procedures/conditions/manner specified in the Codal Provisions and

other instructions issued from time to time.

10. The delegations of Powers to various tiers of administration are limited to their administrative jurisdiction.

11. Superior authorities shall also be competent to exercise the Powers delegated to lower authority in the administrative hierarchy.

12. The Powers specified herein will be identified by prefixing the phrases SOP (B) to the Sl. Number of the item/sub-item.

( R.M. Agarwal )

General Manager

North Western Railway


I N D E X

S.No Description Item No. Page from and to

1. Accidents

Restoring through communication expenditure thereon 1(a) 1

Medical aid to injured animals-expenditure thereon 1(b) 1

Expenditure on photographs at the site 1(c) 1

2. Adjustment

Coal / Coke / HSD Oil stock against stock adjustment account 26 37

3. Advertisement

i) Placing in Newspapers, etc. 31 38

ii) Selection of Media 30 38

4. Arbitration Award

Claims settled by – against dispute arising out of a contract 7(d) 9

5. Art Designs

Preparation of 39 38

6. Books

Purchase of – periodicals, Newspapers, magazines, Books, etc. 11 13

Purchase of – for Publicity 38 40

7. Brochures

Printing of 33 38

8. Cablegrams

Issue of 2 2


9. Cameras

Repairs to 39 41

10. Cards

Blank- Invitation 41 41

Printing of 32 38

11. Cash

Loss of – Write off 17 26

Recovery of 18 26

12. Cinema Slides

Preparation of - 37 40

Screening of - 35 39

13. Claims

Settled by Arbitration awards 7(d) 9

15. Coal

Ashes – Sale of 25(i) 35

Adjustment of 26 37

16. Computer

Hire of Computer time 13(e) 20

17. Condemnation-

Of typewriters and other office machines 13(d) 19


18. Contracts-

For sale either by tender or by auction

i) Coal ashes 25(i) 35

ii) Rubbish 25(ii) 35

iii) Coal ashes from power house 25(iii) 35

iv) Sale of Coal ashes to Govt. & Semi Govt. etc. 25(iv) 36

19. Court Decree-

Satisfaction of 7(b) 8

20. Designs-

Preparation of suitable art 29 38

21. Entertainment-

Expenditure 24 33

Charges in connection with Publicity & Public Relation work 34 39

22. Expenditure-

i) For restoring through Communications interrupted due to floods, accidents, etc. 1(a) 1

ii) In respect of medical aid rendered to injured animals due to accidents 1(b) 1

iii) Miscellaneous items 3 2

iv) On entertainment 24 33

v) On Entertainment in C/W Publicity & Public relations 34 39

vi) On Tailoring charges 3 2

vii) On washing 3 2

viii) Electric current 3 2


23. Exhibition

Participation in 42 41

24. Factories Act-

Payment of registration fees for licenses or renewal of licenses under 8 11

25. Fees-

i) For Driving licenses for Motor Drivers 9(a) 11

ii) For obtaining or renewal of plumbers license 9(a) 11

iii) Of private persons Arbitration 7(e) 10

iv) fees etc. prescribed under Factories Act. 8 11

v) Payment of Affiliation fees to State Govt. 9(b) 11

26. Finger Print Checks system -

Taking of fresh thumb impression on service sheets of class IV staff in connection with 4 3

27 Folders-

Preparation of designs 29 38

28 Hire of-

i) Cars/ Transport for exclusive use of Railway servant 5(a) 3

ii) Road vehicles to render medical aid in emergencies at site of accidents. 5(b) 5

iii) Films for social education, publicity etc. 36A 40

iv) Photocine studio-equipment 36B 40

v) Type writers

vi) Computers 13(e) 20

vii) Furnitures

viii) Petty items (Publicity) 36A 40


29 Hoardings-


30 Hospitals, Dispensaries etc.

Equipment for 22 30

Imprest-

To offices 6 5

Law charges -

i) Claims settled by arbitration award against any disputes arising out of contracts 7(d) 9

ii) Engagements of Lawyers and payment of 7(c) 9

iii) Law charges on Capital & Revenue Accounts 7(a) 5

iv) Payment of arbitration to Private person 7(e) 10

v) Satisfaction of Court Decree 7(b) 8

Lawyers-

Engagement of-and payment 7(c) 9

Local purchase

Of Stationary items 12 14

Losses-

Cash-Write off of 17 26

Petty items of dead stock-write off 19 27

Tools & Plants/ Dead stock items 19/20 27-29


Motor Vehicles-

Hiring of 5(a) &

5(b)

3-4

Wheel Tax 9(a) 11

Repairs to 23 31

Neon Signs-


News papers, Periodicals etc.

Purchase of 11 13

Oil-

HSD Oil adjustment 26 37

Payment of/ to-

Deposit towards Gas connection/ Cylinders only 3(A) 3

Arbitration fees to private persons 7(e) 10

Registration fees/ License fee/ renewal of License as prescribed under the Factory Act. 8 11

LPG connection in Statutory canteens 3(B) 3

Lawyers 7(c) 9

Municipality of Local bodies 9(a) 11

Affiliation fees to State Govt. 9(b) 11

Photographers-

Engagement of outside photographers 33B 39


Photographic-

Repairs to Equipments 33B 39

Purchase of Goods 33A 39

Posters-


Preparation of designs for -

News papers etc. 41 41

Printing-

i) Work in outside presses 10 12

ii) of publicity materials 32 38

iii) of brochures, souvenirs, phamphlets, handouts etc. 32 38

Procurement of-

Spares 23 31

Projectors-

Repairs to 39B 41

Provision of -

Tools & plants 22 30

Furniture 22 30

Equipments for upkeep of office 22 30

Audio visual photographic equipment 39A 40

Publicity-


Petty items purchase of 32 38

Media 30 38

Printing of material 32 38

Purchase of

i) Books periodicals, new papers, Magazines. 11 13

ii) Local petty items of stationary stores-Local 12 14

iii) Type writers, Duplicators and other office machines-Addl. account 13(a)(i) 16

iv) Type writers, Duplicators and other office machines- Renewal account 13(a)(ii) 16

v) Store non-stock items other than DGS&D Stationary Stores. 14(a) 20

vi) Stores stock items other than DGS&D Rate/ Running contract items in emergencies. 14(b) 21

vii) DGS&D Rate/ Running contract items in emergency only 14(c) 22

viii) Films, for social education, publicity 36A 40

ix) Photographic goods 33A 39

x) Petty items 32 38

xi) Invitation cards-Blank 40 41

Recovery of-

Amounts representing loss of cash 18 26

Repairs – To/of

i) Machinery 23 31

ii) Motor Vehicles 23 31

iii) Office equipment 23 31

iv) Tools & Plants 23 31

v) Type writers- Upkeep and repairs 13(c) 17


Rewards-

To passengers for preventing fires in trains 28 37

Rubber Stamps-

Purchase of 12 14

Sale of-

Stores 14(d) 23

Coal ashes from running sheds and Stations Yards 25(i) 35

Coal ashes and rubbish from workshops 25(ii) 35

Coals ashes from power houses 25(iii) 35

Coal ashes to Govt./ Semi Govt. etc. 25(iv) 36

Sales-

Office: Purchase of 12 14

Stationary-

Purchase of 12 14

Stores -

i) Local purchase of petty item 12 14

ii) Purchase of non-stock items other than DGS&D Rate running contract items 14(a) 20

iii) Purchase of non-stock items other than DGS&D Rate running contract items in emergency 14(b) 21

iv) DGS&D Rate/ Running contract items in emergency 14(c) 22

v) Sale of

Surgeons- Engagement of


To examination RPF Dogs 43 41

Telephone-

P&T and internal 15(a) 24

Hiring of P&T lines for officers staying outside Rly. 15(a)(i) 25

Shifting of P&T Telephones from one place to another-charges 15(b) 25

Waiver of excess calls for Residential P&T phones 15(c) 25

Thumb impression-

Taking of: Class IV staff 4 3

Tools & Plants-

Provision of 22 30

Write off of 20 29

Upkeep of 22 30

Repairs to 23 31

Type writers-

Purchase on addition account 13(a)(i) 16

Purchase on renewal account 13(a)(ii) 16

Hiring of 13(b) 17

Upkeep and repairs 13(c) 17

Condemnation 13(d) 19

Waiver of

Excess calls for Residential P&T phones 16 25

Recoveries from outsiders

Objection/ petty items 21 30


Wheel Tax-

Payment of: on motor vehicles 9(a)

Write off-

i) Loss of cash 17 26

ii) Dead Stock- Petty items of 19 27

iii) Losses of stores 20 29

iv) Tools and Plants etc.

v) of shortage of see-borne coal as a result of loss in transit 27 37

vi) Recoveries from outsiders


SOP PART ‘B’ (MISC.) – NORTH WESTERN RAILWAY

Sr. No.

Nature of Power Extent to which Powers are delegated to AGM/ PHODs/HODs

Extent to which Powers are delegated to DRMs/ ARDMs/SAGs Officers in independent charge

Extent to which Powers are delegated to Dy.HODs and JA Grade Officers of Division

Extent to which Powers are delegated to Sr. Scale and Asstt. Officers

Remarks and Authority

1(a) Accidents: - Sanction of expenditure incurred in restoring through communication interrupted due to floods, earthquakes, accidents etc. for transhipment of trains including expenditure on feeding of labour etc.

DGM/PHODs/ HODs of T&C/Engg/S&T/ Elect/ Mech. Deptts have powers upto Rs.50,000/- in each case.

DRMs/CAM-ADI/SAG Officers of T&C/Engg/ S&T/Elect/ Mech. Deptts in independent charge are authorized to sanction Rs.50,000/- in each case, ADRMs upto Rs.20,000/- in each case.

Sr. Divl. Officer of T&C/Engg/ S&T/ Elect/ Mech. Deptts are delegated these powers upto Rs.10,000/- in each case.

Divl. Officers & Sr. Scale Officers of T&C/Engg/S&T/ Elect/ Mech. Deptts in independent charge may sanction expenditure upto Rs.5,000/- in each case. Asstt. Officers of T&C/ Engg/ S&T/ Elect/ Mech. Deptts in independent charge may exercise these powers upto Rs.2,000/- in each case.


1 (a) (i)

Financial Powers for activity concerned with respective departments for quicker operations during accidents.

AGM: Full Powers No Power 1. Sr. DME/ Sr. DMO/ Sr. DCM : Up to Rs. 2 Lakhs 2. Sr. DEE/ Sr. DSTE/ Sr. DEN: Upto Rs. 1 Lakhs

No Power Railway Doctor/ SS/ SM of Station nearest to the accident site are empowered to make spot payment for such assistance requisitioned from nearby civil hospital

1(b) Accidents: - Sanction of expenditure incurred in respect of fees to Govt. Medical Officers & Private Medical Practitioner for medical aid rendered to injured persons upto Rs. 150/-in each case and to injured cattle upto Rs.100/- in each case.

COM/CCM/CSO/CCO/ CMSM are delegated these powers.

DRMs ADRMs/ SAG Officers of T&C Deptts in independent charge are delegated these powers.

Sr. DOM/ Sr. DCM are delegated these powers.

DOMs and DCMs will exercise these powers where these posts have not been upgraded. Area Managers in Sr. scale and Jr. scale are delegated these powers.

1(c) Accidents: - Sanction expenditure on photographs at the site of Accident.

Not Applicable DRMs ADRMs are delegated these powers upto maximum Rs.5, 000/- in each case.

Sr.DOMs are delegated powers upto Rs.2, 000/- in each case.

DSOs are delegated same powers as in Col.5.

2 Cablegrams. Full powers to PHODs/ HODs DRMs ADRMs are delegated these powers.

Dy.COSs Headquartered at JP are delegated these powers.

No powers


3 Expenditure on Miscellaneous items.

Full power to PHODs/ HODs and DGM (G) to incur expenditure on the following: (i)Hire of furniture. ii)Khus thatties. Iii)Electric current. Iv)Advertising. v) Tailoring charge of linen to running rooms, hospital, saloons, retiring rooms etc. vi) Hire of petromax Lamps. vii) Rescanning and general repairs to furniture, cycles, cash safes etc. viii) Washing of linen, sheets, towels, etc of running rooms, Hospitals etc. ix) Other misc. expenditure chargeable to office contingencies.

DRMs/ ADRMs/SAG officers in independent charge are delegated these powers. Regarding item (iii) Electric current, DRMs have full powers for purchase form state Electricity Boards at their approved tariff rates. For purchase from other than State Electric Board, CEE’s sanction has to be obtained for initial purchase. For revision in tariff rates, DRMs will have powers to sanction such revision provided the annual financial implication are less than Rs.50,000/- ADRMs have these powers upto Rs.10,000/- at a particular point of supply. (In both the type of cases i.e. where DRMs/ADRMs or CEE sanction is necessary), the vetting of Sr.DAOs/ DAOs will be treated as final. Note: - Patrons of Rly. Schools are delegated these powers to incur expenditure in respect of Rly. Schools only except item (iii)

Dy. HODs including Deputies of Accounts Department, Principal, ZTS-UDZ/ Sr.Div. Officer are delegated these powers except item (iii).

Div. Officers (Sr.Scale) / Sr. Scale Officers in charge of Districts/ Asstt. Officer in independent charge/ AAO (General) of Dy. CAO(TA), All’s office are delegated these powers in respect of item (v) to (ix) only. Note: - XEN(C) in S&C organization only are authorized to incure expenditure on advertisements, in respect of tenders. Costing upto Rs.20lakhs i.e. their powers of inviting tenders.

3(A) Payment of deposits towards Gas connection /Cylinders only.

PHODs/ HODs and DGM (G) are delegated these powers upto Rs.50, 000/- in each case with Associate finance Concurrence.

DRMs/ ADRMs/SAG officers holding independent charges are delegated these powers upto Rs.50, 000/- in each case with Associate finance concurrence.

No powers No powers


3(B) Provision of LPG connection in statutory Canteens. (Authority: Board’s letter No E(W) 90CN1/21 dt.19/29/8.91)

Full powers to CPO (IR) Note: - This is subject to the availability of funds and expenditure should be met from within budgetary allotments.

No powers No powers No powers

4 Fingerprint check system.

Full powers to PHODs/ HODs to sanction the taking of fresh thump impressions on service sheets of class IV staff.

DRMs/ ADRMs/SAG officers in independent charge are delegated these powers.

Dy. HODs including Deputies of Accounts Deptt./ Sr. Div. officers are delegated these powers.

No powers

5 (a) Hiring of transport Vehicles: Hiring of Transport vehicles on specific occasions in urgent cases where Railway transport is not available/ not admissible.

PHODs & DGM/G – Full Power, subject to availability of funds and with concurrence of associate finance.

DRMs – Same as in Column 3

Nil Nil Authority: Item No. 17, note (2) of advance correction slip to Annexure – II to chapter V of Financial Code vol. I

5(b) Hiring of road vehicles to render medical aid in emergencies at the site of accidents, not only to transport Doctors, para-medical staff and disaster equipment to the site but also for transporting causalities to the nearest hospital.

CMO Full powers. Note Hiring of vehicles should be resorted to only at places where the medical officer concerned does not have an ambulance or some other railway vehicles is otherwise not available. (Authority: Board’s letter No.80/H/7/2/dt.9/14/1980)

DRM / ADRMs / CHS / CMSs full powers. Note:-As in Col.3.

MSs /Sr. DMOs full powers. Note:-As in Col.3.

DMOs / ADMOs in independent charge full powers. Note:-As in Col.3.

In regards to payment usual procedure may be followed except in very rare case where payment is to be made on the spot the amount may be drawn from station earning or paid from cash imprest.


5 (b) (i)

Requisitioning the Medical assistance from the civil side in case of accidents.

AGM has full power. CMD only: Full Powers

DRMs/ ADRMs: Full Powers No Power No Power Railway Doctor/ SS/ SM of Station nearest to the accident site are empowered to make spot payment for such assistance requisitioned from nearby civil hospital

5 (C) Hiring of Road Vehicle Full powers to CAO/C in

respect to Construction

Organization.

Nil Nil Nil Authority:

Rly Board’s letter

no. 2002/CE-

II/Genl/1 dtd.

27.05.2002.

5 (d)

(i)

Requisition helicopter/

aeroplane for reaching &

dispatching rescue teams at

the site of serious accident for

rescue operations.

No powers. DRMs only: full powers. No powers. No powers. Rly. Board’s letter

no. 2002/Safety-

1/6/6 dtd.

13.06.2004.

Note: The above delegation of power will be at discretion of GMs/DRMs. However, these points may be covered for exercising these powers:

1. Where more than 10 casualties (deaths-cum-serious injuries) are feared and it is difficult for these officers to reach the site with in reasonable time.

2. Where heavy damage is caused to Rly installation in sensitive and tension filled areas (e.g. wreckage of track, bridges, etc. through bomb blast, other means

of sabotage etc.).

3. Where public reaction in case of late arrival of senior officers at site is likely to be highly adverse.

4. Normally, One helicopter should be requisitioned except in the cases where both GM & DRM are essential to reach the site at once to satisfy the public &

the press. However, to dispatch the rescue team at the site of accident, separate helicopter/ aero plane may be requisitioned, if so needed.

5. The GMs/DRMs may exercise the above powers personally and may not be delegated these powers.


(ii) Requisition helicopter/

aero plane to evacuate

injured and dead in the

event of serious

accidents.

No powers. No powers. No powers. No powers. Rly. Board’s letter

no. 2002/Safety-1/6/6

dtd. 13.06.2004.

Note:

1. GMs may personally exercise these powers and may not delegated these further.

6 Imprest to Office Full powers to AGM with

finance concurrence. PHODs

and DGM (G) have powers to

sanction Imprest upto

Rs.5000/- in each case with

finance concurrence.

Powers to DRMs - Up to

Rs. 15,000/- per case with


No powers No powers

6 (a) To sanction cash imprest

of Rs. 25,000/- to each

ART incharges for

maintaining ART/ARMV

with finance concurrence.

CME: Full Powers Nil Nil Nil Autority:

Rly. Bd’s letter no.

F(X)II/ 2003/PW/9

pt. dtd. 16.08.2004.

Cash imprest of

Rs. 25,000/- for

maintaining ART/

ARMV and Rs.

15,000/- for

maintaining

Breakdown Crane.

(b) To sanction cash imprest

of Rs. 15,000/- to each

ART incharges for

maintaining Breakdown

Crane with finance

concurrence.

CME: Full Powers Nil Nil Nil

7(a) Law charges on capital and Revenue Accounts

AGM has full powers 1) DGM (G) and PHODs excluding CPO/CSC and FA & CAO have full powers in each case other than Establishment cases including advance payment as defined in the note. 2) As regards establishment cases of all deptts. Except security & Accounts Deptt., CPO has full powers in each case including advance payment as defined in the

(1) DRM have full powers in each case in respect of establishment as well as other cases including advance payment as defined in the note. CWMs have full powers in each case in respect of establishment as well as other cases pertaining to their respective department including advance payment as defined in the note.

1) Dy. CMEs/ Dy. CE in charge of workshop and other Dy. HODs in independent charge are delegated these powers upto Rs.5000/- in each case in respect of Estt. As well as other cases pertaining to their respective

1) SCM(C) is empowered to incur expenditure upto Rs.5,000/-in each case and ACM(C) is empowered to incur expenditure upto Rs.3,000/-in each case in respect of claims cases only including advance payment as defined in the note.


note in respect of cases outside the purview of DRMs/ ADRMs/CWMs /Dy.CMEs incharge of workshops, and Dy.HODs/CWMs/ Dy.CMEs incharge of workshops, and Dy.HODs in independent charge vide Col.4 and 5. 3) FA&CAO and CSC have full powers to incur law charges in each case in respect of cases pertaining to staff under their control including advance payment as defined in the note. Note :- I)Advance payment to Advocates / Inspectors can be made on the following accounts. a) As stamp fee for filing appeals. b) As fee for obtaining copies of judgment etc. c) As stamp fee for giving applications for adjournment, etc. or for depositing other party’s costs while applying for adjournment if so directed by the courts. ii) No finance concurrence is necessary for making advance payment to the pleader and also where the payment to the pleader is proposed to be made on the fixed terms & conditions already concurred in by Finance and sanctioned by the GM.

2) SAG officers in independent charge of other than security, Accounts, Establishment Department are delegated full powers for other than establishment cases including advance payment as defined in the note.

For establishment cases other than Accounts and Security Deptts. CPO(Adm)/CPO have full powers including advance payment.

Note :- (i) to (v) as in Col.3.

department including advance payment as defined in the note. 2) Dy. CCO is empowered to incur law charges upto Rs.10,000/-in each case in respect of claims cases only including advance payment as defined in the note. 3) Dy.CEEs are empowered to incur law charges upto Rs.1,000/-in each case in respect of Estt. Cases including advance payment as defined in the note. 4) Chief Cashier is empowered to incur law charges upto Rs.500/-in each case in respect of Estt. Cases only including advance payment as defined in the note. Note :- (i) to (v) as in Col.3.

Note :- (i) to (v) as in Col.3.


The concurrence of HQ Finance Branch and sanction of GM, is however, necessary in cases where the pleader is proposed to be engaged on fees other than those admissible under the fixed terms and condition. The proposal will however be required to be vetted by the Associated Finance before submission to HQ office for sanction. (iii) The expression ‘in each case’ should be taken to mean any individual case irrespective of whether the case is dealt with-in one court or more that is when an individual case is conducted in more than one court the charges should be clubbed together for the purpose of determining the competency of sanction. (iv) Subject to the total expenditure not exceeding the limit prescribed in this item the charges may include conveyance hire incurred by counsels out side their headquarters when a case has been undertaken for lumpsum fees. (v) Railway Board letter No F(X)-II-54/LL/1 dt. 3.6.55regulating fees of lawyers may be referred to.


7(b) Satisfaction of Court Decree.

DGM(G) and PHODs/ HODs full powers in consultation with Law Officers. Note :- (i) It should be ensured by the executive that the competent authority has decided in consultation with law officer not to file an appeal and that the payment in terms of the decree is got certified by the law officer, JP with reference to the court decree before obtaining competent sanction and that necessary remedial measures are taken to avoid recurrence of any procedural lacunance that is commented upon in the judgment by the court in the handling of the case by the Administration. (ii) No finance concurrence is necessary for the exercises of these powers. (iii) These powers should be exercised subject to condition that particulars of cases involving expenditure more then Rs 25000/- each case should be reported to Rly.Board for information vide item 35(ii) of Annexure II to Chapter V of IRFC Vol.I revised under Board’s letter No.F(X)II/86/PW/6 dt.5.5.87.

DRMs/ADRMs and SAG officers in independent charge have full powers in consultation with Law Officer Note:- Same as in Col.3..

Dy.HODs who are in independent charge have the same powers as in Col.3 in consultation with Law Note:- Same as in Col.3.Officer.

No powers


7(c) Engagement of Lawyers and payments.

Additional GM is delegated powers to engage lawyers on fees not exceeding Rs.10,000/- in each case provided the fee to be paid in accordance with High Court Schedule and in case the fee is not in accordance with High Court Schedule on such fee considered to be reasonable by the Ministry of Law. The instruction contained in the Board’s letters No.F(X)II-54/LL/1 dt.3.6.1955, No.F(X)II-68/LL/1/3 dt.20.11.1968 and No. F(X)II-85/LL/1 dt.8.4.85 regarding engagement of lawyers on “High Fee” and payment of the fee should, however, be kept in view.


7(d) Claims settled by arbitration award against any dispute arising out of a contract.

PHODs have powers to accept awards and sanction payment thereof subject to : i) Amount of award is less than Rs.2,00,000/- ii) Finance concurrence is taken for sanctioning the payment. In all other cases not falling under (i) above, AGM will have full powers to accept and sanction the awards. Note:- In cases where AGM’s sanction is required, PHOD concerned will have to give his recommendation regarding acceptance of award. The PHOD concerned will also take the finance concurrence before obtaining sanction of AGM for the payment.

SAGs officers other than DRMs/ ADRMs Rs. 1,00,000/-

No powers No powers


Note: These powers should be exercised subject to condition that the Railway Board should be informed the details as under:- i) Where payment to a contractor as a result of the Arbitrator’s award exceeded by more than Rs.20,000/- of the amount considered due by the Railway Administration before proceedings began; ii) Where deficiencies in the General Condition of Contract or of procedure laid down by the Railway Board came to light. Authority: Item 36 of Annexure II to chapter V of IRFC Vol.I revised under Board’s letter No.F(X)II/97/W4 dt.16.9.97.

7(e) Payment of Arbitration fees to private persons.

AGM is delegated powers to sanction payment of arbitration fees to private persons upto Rs.25,000/- in each case. (Authority: No.F(X)II/2000/PW/2 dt.29.5.2000.


Note: Circumstances under which such appointment of private person has been made should however be brought out to the notice of the Board.


8 Payment on behalf of the Railway of registration fees and fees for licenses or renewal of licenses as prescribed under the Factories Act.

Full powers to PHODs / HODs & DGM(G)

DRMs/ADRMs/SAG Officers in independent charge have full powers.

Dy. HODs of all department including Dy. of Account departments, Sr. Divisional Offices, MSs/Sr. DMOs and Principal ZTC-UDZ are delegated these powers.

Divisional officers(Sr.Scale)/ Sr. Scale-in-charge of Districts/DAOs/SAOs of workshops SAO(FTA) Delhi/Asstt.Officers in independent charge/AAO(G) of Dy.CAO(TA)‘s office are also authorizes to sanction payments.

9(a) Payment to Municipality or local bodies on behalf of the Railway.

Full powers to PHODs / HODs & DGM(G) to sanction the expenditure as ordinary contingencies a) Registration fees and wheel tax on motor vehicles. b) Fees for driving licenses for motor drivers. c) Fees for obtaining or renewal of plumber’s licenses.

DRMs/ADRMs/SAG Officers in independent charge have full powers. i) DRMs have been delegated powers to sanction upto Rs.5000/- for payment towards the use of fire brigades.

MSs/SrDMOs/ Dy.HODs including Dy.s of accounts deptt./ Sr.Divisional officers/Principal, ZTS-UDZ are authorized to sanction these payments.

Divisional officers (Sr.Scale), Sr.Scale officer incharge of Districts /DAOs / SAOs of workshops SAO(FTA) Delhi / Asstt. Officers in independent charge / AAOs of workshops / AAO(G) of Dy.CAO (TA) are also authorizes to sanction payments.

9(b) Payment of Affiliation fees to State Govt.

No powers. DRMs are delegated these powers to sanction Affiliation fees to State Govt. for Railway Higher Secondary Schools.

No powers No powers


10 Printing work in outside presses.

AGM upto Rs.1Lakh. PHODs (other than COS) and DGM(G) are empowered to incur expenditure upto a limit of Rs.500/- per piece of work or Rs.2,000/- per half year. COM is delegated full powers for arranging printing of time tables in accordance with rules and procedure prescribed for entering into contracts with firms and in consultation with finance. CCM is further empowered to enter into contracts with outside presses in regard to specialized urgent work of Commercial Deptt. Note:- These powers are subject to the condition made in para 1129-S.

1) CHS/CMS is delegated these powers upto limit of Rs.200/- per piece of work or Rs.1,000/- per half year. (2) DRMs/ADRMs have been delegated these powers upto Rs.500/- in each case or Rs.2,000/- per half year. The ceiling limit should be applicable to both the officers taken together. Note: I)The above delegation is subject to the condition that a certificate regarding inability for undertaking the specific work is obtained from Supdt. Printing and stationary before placing the print order. (ii) The printing of forms locally may be allowed only when their consumption is large enough and justify the printing and has the personal approval of DRM. The provision of para 1129-S to 1132-S and 1136-S will be observed by the DRMS. (iii) Demand for printing of forms and selection of quotation should be got vetted by DAOs concerned 3) CSOs only: Up to Rs. 10,000/- in each case subject to the overall ceiling of Rs. 1,00,000/- DRMs only: Up to Rs. 10,000/- in each case subject to the overall ceiling of Rs. 1,00,000/- Sr. DSOs only: Up to Rs. 5,000/- in each case subject to the overall ceiling of Rs. 50,000/-.

Principal ZTS-UD/Sr.DME(DL)RTM/ ABR/ Sr.DEE(TRS)BRCY are delegated these powers upto Rs.500/- in each case subject to a maximum of Rs.3000/-p.a. MSs/Sr.DMOs are delegated these powers upto Rs.200/- per piece of work or Rs.1000/- per half year. Note:I) Deleted. Note:- ii) same as in Col.4 Note:- iii) same as in Col.4

No powers.


Note: 1. The above powers will be exercised subject to finance concurrence in each case. 2. A certificate from CP&SS will be required expressing inability to undertake the work at the Railway Printing Press (AII) stating reasons in each case. 3. The overall limit for the division is Rs. 1,00,000/- per annum and this ceiling limit is both for DRM & Sr. DSO taken together per division. 4. A Register may be maintained in the divisions to watch over the ceiling limit. 5. The above powers will be exercised subject to the fund availability.


11 Purchase of Books, Periodicals, Newspapers, Drawings & Specifications.

Full powers to PHODs / HODs and DGM(G) to purchase books, periodicals, newspapers, drawings and specifications required in the interest of or to facilitate work subject to availability of funds.

DRMs/ADRMs/SAG Officers in independent charge are delegated full powers subject to availability of funds.

Sr. Divl. Officers and Dy. HODs in independent charge including Dys of the Accounts Deptt. are delegated same powers as in Col. 3. Principal ZRTI-UDZ is delegated powers upto Rs. 40,000/- per annum subject to availability of funds. MSs/ Sr. DMOs are delegated powers upto Rs. 2000/- per annum.

Divl. Officers (Sr.Scale) / Sr.Scale Officers in-charge of Districts/ Asstt. Officer in independent charge are delegated these powers upto a limit of Rs.750/- per annum subject to availability of funds. Sr.Scale Officers in-charge of Stores Depots have been delegated powers upto Rs.1000/- per annum and Asstt. Officers in-charge of stores depots upto Rs.750/- per annum. Principal STS-AII has been delegated powers upto Rs.3000/- per annum. DMOs have powers upto a limit of Rs.750/- per annum. Presidents of Railway schools are delegated these powers in respect of each school as under: i) Railway Multipurpose Higher Secondary Schools and Higher Secondary School upto Rs.7500/- per annum. (ii) For High Schools upto Rs.2500/- per annum. (iii) Railway Middle School upto Rs.1500/- per annum.


iv) Railway Primary school upto Rs. 1500/- p.a. (v) Railway new primary School (Austerity Type School) Rs.750/- per annum, if strength of students is over 100 but less than 200 and Rs.500/- per annum, if strength of students is over 50 but less than 100. (Authority Board’s letter No.E(W)88GD-1-9 dt.5.7.88)


12 Petty local purchase of stationary stores.

i) Subject to the conditions mentioned in para 1109-S PHODs / HODs (other than COS) and DGM(G) have powers to make Petty local purchase of stationary stores included in lists’A’ (para 1111-S) upto Rs.20,000/- per annum except in the case of purchase of rubber stams and office seals. ii) In case of purchase of rubber stamps and office seals PHODs and DGM(G) have full powers to make local purchase in case of non supply of delay in supply of these items through the Gov. stationary office, Calcutta. (Authority Bd’s letter No. 67F(S)/PW4/2 of 13.8.1969)

i) DRMs/ADRMs/SAG Officers in independent charge are delegated these powers as in col. 3. ii) DRMs/ADRMs/SAG Officers in charge of workshops are delegated these powers as in col. 3.

i) Dy. CME/ Dy. CE/ Dy. CEE/ Dy. CSTEs holding independent charge including workshop upto an overall limit of Rs. 10,000/- per annum. Other Dy. HODs in independent charge Sr. Divl. Officer in independent charge upto Rs. 200/- in each case subject to Rs. 5000/- per year. Principal ZRTI-UDZ is delegated powers upto Rs. 500/- in each case subject to ceiling limit Rs. 10,000/- p.a. ii) Dy. HODs in independent charge are delegated these powers as in col. 3 Note: Same as in col. 3

i) Divisional officers / Sr.Scale Officers incharge of Districts/ Asstt. Officers in independent charge away from Railway Divl. Headquarters are delegated these power upto limit of Rs.150/- in each case subject to maximum of Rs.2000/- per annum. Principal STS-AII is delegated powers upto Rs.200/- in each case subject to ceiling limit Rs.4000/- p.a.

Note:- I)Local purchase should be so regulated that the overall procurement of stationary stores including those received through the Govt. of India stationary office/Regional Stationary depot does not exceed the

Note:- Same as in col.3. Note:- Same as in col.3.


total requirement of the indentor calculated on the basis of the ‘Quantity scale’ prescribed by the Chief controller of printing and stationary for the consumption of different items of stationary by various categories to staff and; ii) This delegation does not extend to the purchase of paper for printing purpose except with the prior concurrence of the Chief controller of printing and stationary.

13(a) i) Purchase on additional account.

1)PHODs / HODs and DGM(G) are authorized to sanction purchase of additional typewriters/ calculators/ dictation aid machines etc. required for any particular department or office with Finance concurrence.

DRMs/ADRMs/SAG Officers in independent charge are authorized to sanction purchase of additional typewriters/ calculators/ dictation aid machines etc. required for any particular department or office with Finance concurrence.

Dy. HODs in independent charge and Principal ZTC-UDZ are authorized to purchase scientific calculators. Cost of each should not be more than Rs. 750/-

No powers These powers are based on the works Housing & supply Ministry ‘s office Memorandum No. S&PII-56(1)58 dt. 15.7.61 and PI/14/14/67 dt. 1.2.68 and Rly Bd’s letter No F(S)I/PW-7(1) of 17.1.1971

13(a) ii) Purchase on Renewal account.

PHODs / HODs and DGM(G) have powers to purchase and renew machine subject to provision existing in Budget with Finance concurrence.

DRMs/ADRMs/SAG Officers in independent charge are delegated these powers.

Dy. HODs including Dys. of Accounts Deptt. And Medical Supdt. And Principal ZTC-UDZ Are delegated these powers.

No powers

Procurement may be made through the Controller of Stores.


Note: These powers are not to exercised by JA grade officers in the divisions.

13(a) iii) Procurement of

PC based system

including Laptops

10 Numbers per annum for PHOD/ CHOD on additional account. For Laptops please refer to Note no. 8.

DRM-10 numbers per annum on additional account. For Laptops please refer to Note no. 8. SAG officers with independent charge-5 nos. per annum on additional account.

1. Rly. Bd’s letter No.

2006/C&IS./ Oth./

Delegation of

Powers/36, Dt.

10.12.2008.

2. Rly. Bd’s letter

No.

2006/C&IS/OTH/L

aptop/14, Dt.

18/20.09.2006


GENERAL MANAGER-NO LIMIT ON NUMBERS OF CONNECTIONS FOR PROCUREMENT OF PC BASED SYSTEMS.

NOTE:

1. For Procurement of PCs on replacement account after completing their codal life as prescribed in Board’s letter no. 2002/AC-II/1/10,

dated 24.05.2006 (ACS F-I no. 62) as amended from time to time, full powers may be exercised by the above officers.

2. Total per system hardware cost to be less than or equal to Rs. 40,000/- chargeable to revenue.

3. All procurement to be done through Stores officers or Officer nominated to look after stores function, possibly using DGS&D rate

contracts.

4. Prior concurrence of Associated Finance required.

5. PCs will be classified as ‘Equipment’ in terms of Para 705(6) of the Indian Railway’s Finance Code.

6. The above powers are independent of systems procured against any specific work, which may be chargeable to the other plan heads.

7. The nominated officers as indicated above will also ensure that the ceiling limit on annual purchase prescribed above are not

exceeded.

8. Laptops are permitted for JAG officers & above in lieu of desktop with cost ceiling limit of Rs. 55,000/- per laptop (including all its

accessories). This will require personal sanction of : -

PHOD/ CHOD for HQ/Workshops,

DRM for Divisions and

DGM(G) for PHOD/CHOD/DRM

Note: - Sanctioning Authority for purchase of Laptop may ensure physical surrender of Desktop from the concerned officer and its re-

allocation on need basis.

Authority: - Rly. Bd’s letter No. 2006/C&IS/OTH/Laptop/14, Dt. 18/20.09.2006

9. The following officers are nominated to ensure technical standards as well as keeping a record of the population of all systems within

their jurisdiction irrespective of either the end-users or the method of procurement/sanction. They shall be held directly accountable for

this number. They shall also ensure technical standards of systems via technical vetting of indents:- 1. Zonal HQ Sr. EDPM

2. Divisions Sr. EDPM or in his absence other

suitable officer so nominated by

DRM/OSD/ADRM in-charge.

3. Pus/Independent Units Sr. EDPM or in his absence other

suitable officer so nominated by the unit-

in-charge.

4. PRS Systems CCM/PM or in his absence other

suitable officer so nominated by CCM

5. FOIS System Any of the CFTM or in his absence other

suitable officer so nominated by COM.


13 (a) (iii) (B)

Procurement of Local Area Network infrastructure

Nil For DRMs: To the limit of their works programme powers. For SAGs in independent charge: Limit to be decided by Zonal Railways.

Nil Nil 1. Prior concurrence of Associate Finance to be obtained in the usual manner as also indicated below. 2. If the software and consultancy component exceeds Rs. 10 lakhs, the technical vetting directly from C&IS shall be required without exception irrespective of sanction authority. 3. At least one terminal/node must be made available for querying/ confirmation of information by external/internal customer including the most interacting associate department. 4. Cases for sanction of PRS locations must be sent to Board for sanction.

(C) Entering into Service agreements for IT Infrastructure (possibly on single tender basis) excluding Leasing eg. AMC, IT related consultancy etc.

10 cases per annum. Value per case up to Rs. 5 Lakhs.

5 cases per annum. Value per case up to Rs. 2 lakhs.

Nil Nil 1. Contract requirements in connection with leasing of IT equipment shall be in line with instructions on


(D) Internet, including E-Mail, for no commercial usage including dial-up access.

At any given point of time in divisions- all divisional officers and up to 5 additional connections, elsewhere up to 8 connections only.

Nil Nil 1. Cost per user should be up to Rs. 1,500/- per year.

Leasing of IT Infrastructure issued separately vide letter No. 2001/C&IS/Comp/Policy dated 12.11.2001. 2. For certain software maintenance contracts, where OEMs insist on advance payments, interest free advance payment can be made up to 20% of contract value in case of customization/development of purchase price, to OEMs or their authorized dealers only. 3. In case the per case advance payment value is greater than Rs. 5 lakhs, then an interest free Bank Guarantee @ 10% of the advance payment value, must be obtained as Performance guarantee for the period of the contract.


13(b) Hiring PHODs / HODs and DGM(G) are empowered to sanction hiring of typewriters and others office machines on ad-hoc basis for a period not exceeding six months.

DRMs/ADRMs/SAG Officers in independent charge are delegated these powers.

Dy.HODs who are heads of their offices and Principal ZTC-UDZ are delegated these powers. Note: These powers are not to exercised by JA grade officers in the divisions.

No powers


13(c) Up-keep and repairs of Typewriters, Duplicators and other office machine; such as Calculators/ Xerox machine/ Dictation Aid machines.

Full powers to PHODs / HODs and DGM(G) to incur expenditure on the servicing and overhauling and maintenance repairs and replacement of parts of typewriters and other office machine in use in their offices and office subordinate to them and subject to the following conditions :-

i) For estimated cost below Rs.10,000/- quotations may be invited and finalized in consultations with Associate ii) For estimated cost above Rs.10000/- tender should be invited and finalized through a Tender committee at an approval level. finance

iii) The level of tender committee will be as prescribed in SOP’E’..

DRMs/ADRMs/SAG Officers in independent charge are delegated full powers to enter into contract for repairs and maintenance subject to the following i) For estimated cost below Rs. 10,000/- quotations may be invited and finalized in consultations with Associate finance

ii) For estimated cost above Rs.10000/-tender should be invited and finalized through a Tender committee at an approval level..:- iii) The level of tender committee will be as prescribed in SOP ’E’ .

Dy. CMEs in-charge of workshop Dy. HODs/ Sr. Divisional Officers/ Medical Supdts. and Principal ZRTI-UDZ are delegated these powers as in Col. 4. i) For estimated cost below Rs. 10,000/- quotations may be invited and finalized in consultations with Associate finance.

ii) For estimated cost above Rs. 10,000/- tender should be invited and finalized through a Tender committee at an appropriate level.

i) iii) The level of tender committee will be as prescribed in SOP ‘E’. Note: The cost of parts involved per typewriter should not exceed Rs. 2000/- during life time of the machine. In the case of other office machines

WMs incharge of workshops are delegated powers on par with Dy.CME’s in-charge of workshops as in Col.4. Divisional officers/ Sr. Scale / Jr.Scale officers in independent charge / AAO(G) of Dy.CAO(TA) all’s office are authorized to incur expenditure at rates in annual servicing, overhauling contracts with firms holding rate


the cost of parts should not exceeds Rs. 2000/- in any one year provided that the total expenditure on purchase of spare parts does not exceed 20% of the cost which the machine was purchased.

contracts for the main machines upto Rs.100/- per machine on each occasion but not exceeding Rs.1000/- per annum per machine. Condition and Note as in Col.5.

14(a) Purchase of stores non-stock items other than DGS and D Rate/Running contract items stationary stores.

ii) PHODS, DGM, CE/C, /CSTE(C)/CEEs(C) upto Rs.5000/- per items but not exceeding Rs.50,000/- p.m.on the aggregate.

DRMs Only: Up to Rs. 10,000/- per item but not exceeding Rs. 1,00,000/- on the aggregate per month. Note: (i) Local Purchase may be paid for in cash from imprest cash. (ii) DRMs may redelegate these powers to officers under control up to the extent considered necessary subject to the overall limit of powers prescribed for the DRMs.

(iii) The other instructions contained in Para 711-A (i) for non-stock items of the Indian Railway Stores Code, Volume I (Edition 1990) would continue to be applicable.

ii) CWMs/ Dy.CEs/ DyCSTE/ Dy.CEE / Dy.CMEs /Dy.CEI /Dy.CEEsI/ Dy.CSTEsI holding independent charge of workshops upto Rs.2,500/- per item but not exceeding Rs.25,000/- in aggregate per month. iii) Sr. DME/DME in independent charge of ART/ARME: Rs. 10,000/- per item under normal circumstances and upto Rs. 50,000/- per item with the approval of DRM/CMPE/ CRSE without Finance vetting.

i) WMs in independent charge Rs.1,000/- per item but not exceeding Rs.10,000/- in aggregate per month. ii) XENs/DSTEs/DEEs/ DMEsetc. Not working directly under the control of DRMs upto Rs.1,000/- per item but not exceeding Rs.10,000/- in aggregate per month

HLC item no.

40. Strict control

to be exercised

in procurement

of item.


14(b) Purchase of stores stock items other than DGS&D Rate/Running contract items and Stationary store items in emergency.

PHODs, DGM(G), CE©I/CSTE©/CEEs© upto Rs.5000/- per items but not exceeding Rs.50,000/- in aggregate per month in consultation with accounts officers. Other HODs Nil

The instruction contained

in Para 711-A for purchase

of stock items of the

Indian Railway store Code

Volume I would continue

to be applicable.

i) CWMs/ Dy. CEs/ Dy. CSTE/ Dy. CEEs/ Dy. CMEs/ Dy. CEEs I/ Dy. CES I/ Dy. CSTEs I holding independent charge of workshops upto Rs. 2,500/- per item but not exceeding Rs. 25,000/- in aggregate per month in consultation with Associate finance. ii) Principal ZRTI-UDZ is delegated powers up to Rs.500/- in each case subject to ceiling limit of Rs. 20,000/- p.a. in consultation with Associate finance.

i) WMs in independent charge of workshops upto Rs.1,000/- per item but not exceeding Rs.10,000/- in aggregate per month in consultation with concerned Accounts Officer. ii) XENs/DSTEs/ DEEs/ DMEsetc. Not working directly under the control of DRMs upto Rs.1,000/- per item but not exceeding Rs.10,000/- in aggregate per month in consultation with concerned Associate Finance.

Para 711-A of

Indian Railway

store Code

Volume I.


iii) Upto Rs.500/-per item but not exceeding Rs.5000/- in aggregate p.m. in respect of Divl. Officers (Sr.Scale) / Asstt. Officers in independent charge with the consultation of Accounts Officer concerned. AENs on open line may subject to conditions laid down in para 711-S make local purchase of stock items upto Rs.250/-per item but not exceeding Rs.2000/- in aggregate per month in consultation with Associate Finance Accounts Officers concerned. AENs who are headquartered at station at which the advice of associated Finance is not available may excise these power in emergency without prior concurrence of Finance. Note:- This delegation is subject to the overall limit of Rs.50,000/- for the Division and Rs.25,000/- for the workshop as a whole not being exceeded as per Board’s letter No. 69/F/(S)/I/PW/7/4 dt.20.12.1980 and 6.2.1981.


14(c) Purchase of DGS&D Rate/Running contract items in emergencies only.

DRMs are delegated powers for the local purchase of DGS&D Rate/Running contract items to extent of Rs.500/- per items but not exceeding Rs.2,000/- in aggregate per item in the year. Note:- These powers are to be exercised by DRMs in emergencies only. A quarterly statement should be sent to COS showing the details of purchase made by them to enable COS to maintain overall annual monetary limit laid down for each item.


14(d) Sale of stores. PHODs are delegated powers to sell stores to meet the emergent needs of other Govt. Departments/Railway Or local authorities or by Railway contractors for use on Railway work upto a limit of Rs.500/- in each case at book rate or market rate whichever is higher provided that railway’s needs are not adversely affected thereby. Freight at public rates should be added to the cost of stores so fixed. When such fright is not known or cannot be estimated with reasonable accuracy, the freight to be taken should be 5 %. An additional charge of 2% should be made for incidental charges. The total cost i.e. prime cost (Book rate or market rate whichever is higher) freight and incidental charges of ordinary stores sold directly should than be increased 12 ½ to cove r the cost of supervision storage, interest on outlay etc. except when the sale is to other Govt. Railways.



15(a) To sanction installation of P&T telephone internal and external extensions at stations/offices and residences of officers. Payment of all charges connected with installation and shifting.

CAO(C)/CSTE has full powers. Note: The following general guide lines as well as Railway Board’s order from time to time may be followed for provision of telephones in Rly. Hqrs. And Divisions. (a) Direct P&T telephones may provided for SAG officers. b) P&T telephones may be provided in residence of Administrative grade officers. Below the level of Administrative grade 25% of the officers in Sr.Scale and Jr.Scale Department wise only should be provided with P&T telephones at their residence at placed where rly communication is not available P&T phone may be provided to all officers at office & residence. c) Officers below the level of Administrative grade may be provided P&T telephones in their offices and residences on the basis of merit of the case. d) STD facilities should not be provided to P&T telephones except in cases of SAG Officers. e) These powers are to be exercised with the concurrence of Associate Finance officers.

DRMs have full powers Note: Same as in col.3.

No powers No powers

15

(a) (i)

Hiring of P&T lines for

officers staying out side

Rly. Colony due to

shortage of Railway

accommodation

CCE/CSTE have full powers

for hiring of P&T lines with


DRMs are delegated these

powers with the concurrence

of associate finance.

No powers. No powers.


15

(a)

(ii)

Immediate hiring of few

Cellular phones by the

Station Managers/ Station

Masters in case of

passenger train accidents

to meet the needs of

stranded passengers free

of charge.

CSTE has full powers. DRMs are delegated these

powers.

No powers. No powers. Authority: Rly

Board’s letter no.

2002/Tele/TN/1 dtd.

12.05.2003.

Note:

1. DRMs may delegate necessary powers for immediate hiring of few cellular phones to Stations Masters/ Station Managers in

consultation with associate finance. The number of Cellular phones to be given to Station master/ Station Manager will be fixed by

DRMs in consultation with associate finance.

2. The facility of cellular phones to passengers will be provided free of charges only in case of a passenger train accident.

3. The cellular Phone will be hired only at those stations, where the Cell connectivity is available.

15(b) Shifting of the sanctioned P&T telephones for the officers from one place to another.

Full powers to PHODs / HODs and DGM(G). Provided after shifting, the telephones would b used by the same official and for the same [purpose for which it was originally justified and sanctioned.

DRMs/ADRMs are delegated these powers subject to conditions as Col.3.

Dy.HODs including Dy.HODs of accounts deptts. MSs/Sr.Divisional officers and Principal ZTS/UD are delegated these powers subject to condition as in Col.3.

Divisional officers Sr.Scale) Sr.Officers in charge of Distt./Asstt. Officers in independent charge are delegated these powers subject to conditions as in Col.3.

15(c) Waiver of excess calls for Residential P&T phones.

Full powers to CAO©/.CSTE No powers No powers No powers.


15 (d)

Provision of Dish TV/ Cable TV connection/ Set top boxes in Railway offices/ Rest Houses/ Control offices.

(i) CSTE has power for HQ office (Offices of GM, Offices of all PHODs/ CHODs, CPTM, Secy. to GM, DGM(G), CPRO) only & Control office with the concurrence of associate finance.

(i) DRM has power for 10 connections for Rest Houses and VIP Lounges (not more than one at a station) with the concurrence of associate finance. (ii) DRMs have power for maximum 5 nos. of connections (offices of DRM-2, one each for ADRM, Control Office, and Disaster Management Room) in addition to Rest houses/ VIP lounges as mentioned above with the concurrence of associate finance. (iii) SAG officers holding independent charge (CWM-AII & JU) are delegated these powers for one connection in the office with the concurrence of associate finance.

No Power No Power

Note: - 1. Any additional connection will require administrative approval of GM. For additional connections the proposal with justification may be sent to CSTE. 2. All such requirements should be processed through S&T department.

3. One time supply and installation charges maximum @ ` 2000/- + taxes for each connection is permitted.

4. Recurring charges of maximum ` 350/- + taxes per month for each connection is permitted.

16 Waiver/Write off of recoveries from outsiders. (This will include write off of irrecoverable amount from defaulting contractors.)

PHODs/DGM(G) have powers upto Rs.10,000/- AGM has powers beyond Rs.10,000/- in each case subject to finance concurrence. HODs have powers upto Rs.2000/- with finance concurrence.

SAG officers in independent charge and DRMs/ADRMs have powers for waiver of recoveries of petty items upto Rs.2000/- subject to finance concurrence.

Dy.HODs including Dys. Of Accounts Deptts./Sr.Divl. Officers and MSs/ Sr.DMOs have powers upto Rs.1000/- in each case subject to finance concurrence.

No powers.


17 Write off loss of cash. Powers are delegated to DGM(G) and PHODs/HODs to sanction write off loss of cash upto the monetary limit shown below irrespective of whether the loss is due to negligence, carelessness or dishonesty of Railway employee or otherwise subject however to prior financial concurrence being obtained. AGM beyond Rs.10,000/- in each case. PHODs/HODs and DGM(G) upto Rs.10,000/- in each case.

DRMs/ADRMs/SAG officers in independent charge are delegated these powers upto Rs.10,000/- in each case subject to prior finance concurrence.

Dy.CAO(TA),Dy.CMEs / Dy.Ces/Dy.CEEs incahrge of workshops are delegated powers upto Rs.2000/- in each case.

No powers.

18 Recovery of amounts representing loss of cash.

Subject to financial concurrence PHODs are authorized to order recoveries of amounts representing loss of cash from staff responsible in suitable instalments. The Finance officer can tender advice in respect of the number of instalments, which will be decided on the merits of each case.

DRMs/ADRMs as in col.3. No powers No powers


19 Write off petty items of dead stock losses of stores and tools and plants in stock and in transit on revenue account and to sanction adjustments effected in the numerical accounts for verification undertaken departmentally or by the accounts deptt.

i) Powers are delegated to DGM(G) and PHODs/HODs to sanction write off of losses upto the monetary limit given below :- Subject to prior financial concurrence being obtained and provided they have seen each case and accepted the reasons for the same and further provided that the case does not present any unusual features or serious defects in procedure. a) Where loss is not due to negligence, carelessness or dishonesty of railway employee. AGM beyond Rs.50,000/- upto Rs.2 lakhs in each case. HODs upto Rs.10,000/- in each case.

a) DRMs upto Rs.10,000/- and ADRMs upto Rs.4000/- in each case. CWMs upto Rs.4,000/- in each case

a) Dy.CME/ Dy.Ces incharge Of workshops upto Rs.4000/- in case. Dy.CEEs incharge of workshops Sr.Divl.Officers/ Dy.CAO/TA, All/MSs / Dy.HODs in independent charge upto Rs.2000/- in each case. CPRO/Principal ZTS-UDZ upto Rs.500/- in each case.

a) Divisional officers (Sr.Scale) / Sr.Scale officers incharge of Districts/Asstt. Officers in independent charge & AAO(G) of Dy.CAO(TA) All’s office are authorized to write off losses on account of stores on revenue accounts perishable articles and petty items of tools and plants upto an aggregate value of Rs.500/- in each case.


b) Where loss is due to negligence, carelessness or dishonesty of railway employee, AGM upto Rs.1 lakh in each case. DGM(G) and PHODs upto Rs.25,000/- in each case HODs upto Rs.5,000/- in each case.

b) DRMs/CAM-ADI upto Rs.5,000/- and CWMs/ADRMs upto Rs.2,000/- in each case.

b) Dy.CMEs/ Dy.Ces incharge of workshops upto Rs.2,000/- in case. Dy.CEEs incharge of workshops Sr.Divl.Officers/ Dy.CAO/ TA/All /MSs / Dy.HODs in independent charge upto Rs.2,000/- in each case. CPRO/Principal ZTS-UD upto Rs.100/- in each case.

b) Same powers as in 19 (a).

ii) PHODs and DGM(G) also have powers to sanction write off of losses pertaining to stock sheets upto a limit of Rs.1000/- in each case without finance concurrence provided it is certified that no responsibility could be fixed and nobody is at fault. HODs upto Rs.500/- in each case.

ii) CWMs/CAM-ADI and DRMs, ADRMs delegated full power to the extent of Rs.500/- in each case subject to the condition as in col.3..

ii) Dy.HODs in independent charge, Dy.CMEs/Dy.CEEs/ Dy.Ces incharge of workshops / MSs/Dy.CAO/ TA/All are also delegated these powers as in col.4.

ii) No powers.


20 Write off petty items of dead stock losses of stores tools and plants in stock and in transit on capital account.

Powers are delegated to AGM / DGM(G) and PHODs/HODs to sanction write off of losses upto monetary limit shown below subject to prior concurrence of finance being obtained. a) Where loss is not due to negligence, carelessness or dishonesty of a railway employees AGM upto Rs.20,000/- in each case. DGM (G) and PHODs Rs. 10000/- in each case. HODs upto Rs.2,000/- in each case.

These powers are delegated as under subject to conditions as in col.3. a) DRMs are delegated full powers to the extent of Rs.2,000/- and ADRMs upto Rs.1,000/- in each case. CWMs upto Rs.500/- in each case under subject to conditions as in col.3.

These powers are delegated as under subject to conditions as in col.3 a) ) Dy.HODs in independent charge, Dy.HODs/Dy.CMEs/ incharge of workshops / Dy.CEs incharge of workshops/ Dy.CAO/TA, All / MSs / Sr.Divl. Officers are delegated powers upto Rs.500/- in each case.

No powers

b) Where loss is due to negligence, carelessness or dishonesty of a railway employee, AGM upto Rs.10,000/- in each case. DGM (G) and PHODs upto Rs.2,000/- in each case.

b) DRMs are delegated powers upto Rs.1,000/- and ADRMs/CWMs upto Rs.500/- in each case subject to conditions as in col.3.

CPRO is delegated these powers upto Rs.200/- where no railway employee is considered responsible and upto Rs.100/- where Railway employee is considered responsible

21 Write off petty items and waving of objections.

Full powers to FA&CAO in accordance with the limits laid down in para 846 of the Indian Railway Code for Accounts Deptt. Vol.I. HODs have powers to write off of petty items in case NG staff.

No powers Dy.HODs of Accounts Deptt. And Sr.DAOs are delegated powers to the extent laid down in para 846 of the Indian Railway Code for Accounts Deptt. Vol.I

SAOs and AAOs also delegated powers to the extent laid down in para 846 of the Indian Railway Code for Accounts


Deptt. Vol.I.


22 (i) Tools & Plant items Other than mentioned in item no. 22 (ii), (iii) & (iv)

Full Powers to DGM (G). PHODs / CHODs are delegated powers upto Rs.1 lakh per case, per deptt. subject to ceiling limit of Rs. 3 lakhs per annum and funds being available in budget grant. Note:- i) In case of work costing over Rs.10,000/- Associated Finance concurrence should be obtained. ii) CMD has powers to sanction expenditure in respect of equipments of Hospitals, dispensaries etc. as well as other T&P articles, upto a limit of Rs. 100,000/- in each case chargeable to ordinary revenue provided the aggregate for the year does not exceed the budget provision and subject to the condition that (i) if the cost of an item of medical equipment exceeds Rs.20,000/- and (ii) cost of an item other than medical equipments exceeds Rs.10,000/- these powers should be exercised in consultation with FA&CAO(F&B). (Railway Board’s letter No.76/H/4/28 dt.28.7.1978 and F(X)II/78/ALC-3 dt.28.6.1978 and 30.4.1985)

DRMs – are delegated these powers upto Rs. 1 lakh in each case subject to funds being available with ceiling of Rs. 5 lakhs per annum SAG officers in independent charge – are delegated powers upto Rs.1 lakh per case, per deptt. subject to ceiling limit of Rs. 3 lakhs per annum. Note: - In case of works costing over Rs.10,000/- Finance concurrence of associated finance should be obtained. Patrons of Rly. Schools will exercise powers upto Rs.4000/- subject to availability of funds.

Dy.HODs / Dy.CMEs / Dy.CEEs incharge of workshops /Sr. Divisional officers are delegated these powers upto Rs.5000/- in each case subject to ceiling limit of Rs. 50,000 per annum and fund being available in budget grant. Principal ZTS/UDZ upto Rs.5000/- per item on additional/ replacement account subject to ceiling limit of Rs. 50,000 per annum subject to availability of funds.

Divisional officers (Sr.Scale) / Sr.Scale officers in charge of Districts/Asstt. Officers in independent charge Sr. AFA (TA) of Dy. CAO (TA) - Ajmer’s office are authorized to sanction within their budget allotment upto Rs. 2000/- per item on additional account and upto Rs.5000/- per item on replacement account ceiling limit of Rs. 20,000 per annum. TA/CMD is delegate these powers upto Rs.5000/- subject to ceiling limit of Rs. 50,000 per annum subject to funds being available in budget grant. Presidents


(ii) Sanctioning of Office furniture, fixture, fitting and other furnishing items on additional / replacement account as per scale.

Full Powers to DGM(G). upto Rs 1 lakh per case per deptt. Subject to a Ceiling limit of Rs. 3 lakhs per annum.

DRMs only - Upto Rs. 1 lakh in each case, subject to annual ceiling limit of Rs. 5 lakhs.

Nil Nil

(iii) Sanctioning of new furniture fixture, fitting and other furnishing items for waiting rooms and retiring rooms at station on replacement account.

Nil DRMs only – Full Powers upto Rs. 5 lakhs per annum.

Nil Nil

(iv) Sanctioning of new furniture fixture, fitting and other furnishing items on replacement account for Running Room Technical Training Center, Crew lobby

Nil DRMs – Full Powers upto Rs. 5 lakhs per annum. SAG Officers (in independent charge) - Up to Rs. 1 lakh in each case, subject to annual ceiling limit of Rs. 3 lakhs.

Nil Nil

Note: (1) Finance concurrence is required. (2) Provision of funds in the budget grant should be there. (3) The above powers are applicable for items not included in sanctioned estimates. (4) The furniture being replaced should be condemned following provisions/ instruction in vogue. (5) T&P Register shall be maintained in each department for monitoring Ceiling limit. (6) Procurement is to be done through Stores.

23 Repairs to tools & plants including machinery and motor vehicles, office equipment through the Agency of contractors (Inclusive of cost of spares incidental to repairs) upto the limit prescribed in para 701 (d) –E for preparation of an estimate i.e. Rs.50,000/-

i) AGM full powers. DGM(G)/ PHODs/HODs have powers to sanction expenditure upto Rs.25,000/- in each case subject to availability of funds in the sanctioned budget and observance of instructions at Note 1 to 2 in col.7.

i) DRMs/SAG officers in independent charge are delegated these powers upto Rs.25,000/- and ADRMs upto Rs.15,000/- in each case subject to the same condition as in col.3.

i) Dy.HODs /Sr.Divisional officers/ Medical Supdts./ Principal ZTS-UD have powers upto Rs.10,000/- in each case subject to same condition as in col.3

i) Divisional officers (Sr.Scale)/Sr.Scale officers and Asstt. Officers in independent charge /AAO(G) in

(1) In case of proven emergency and in case if propriety items repairs work may be got done on single tenders by officers mentioned in Col.3 to 5 upto the monetary limits indicated against each with the concurrence of the


ii) AGM full powers PHODs, Co-ord.HODs- upto Rs.50,000/- at a time in case of track machine subject to availability of funds Note: 1 : The powers in respect of item (ii) of repairs to Track machine upto Rs.10,000/- treating on single Tender Basis without finance concurrence in case of proprietory Article subject to recording of proprietory Article Certificate duly signed by the competent authority. Note : 2 : A copy of the order when placed should be furnished to the Accounts officer concerned without delay and details about date of purchase repairs carried out on various occasions with costs should be furnished alongwith bills. Note : 3 : Procurement of spares incidental to repairs should not be in piecemeal to avoid finance concurrence and to bring it within the competence of lower authorities. Note: 4 : Reasonableness of the rates should be gone into by the accepting authority and a self contained note be placed on files.

ii) SAG officers upto Rs.25,000/- at a time in case of each track machine subject to availability of funds Note : As in Col.3

ii) J.A grade officers upto Rs.25,000/- in each case of track machine subject to availability of funds. Note : As in Col.3

Dy.CAO(TA) AII’s office have powers to incur expenditure upto Rs.5000/- in each case subject to availability of funds in sanctioned budget. ii) (a) XEN (TMC) upto Rs. 10,000/- in each case of track machine up to an annual ceiling limit of Rs. 2 lakhs during a financial year subject to availability of funds. (b) AEN upto Rs. 5,000/- at a time in each case of track machine subject to ceiling limit of Rs. 1 lakh during a financial year subject to availability of funds. Note : As in Col.3

Accounts officer concerned. (2) Where normal rules for invitation of quotations/ tender are followed & lowest quotation/ tender is accepted concurrence of Accounts is not necessary. However where an offer other than the lowest is accepted such an offer could be accepted only with concurrence of accounts.


23 (a) (i)

Emergency repairs and purchase of spares incidental to such repairs of critical equipments such as 140 t cranes and HRD & HRE equipment.

AGM has full powers. DRM/CWM in SAG upto Rs. 1 Lakh per breakdown with finance concurrence. Note: Where purchase of PAC spares is involved, each PAC item costing more than Rs. 10,000/- should be purchased with prior finance concurrence. The annual ceiling limit for such purchase and repairs will be Rs. 10 Lakhs.

CWM in JAG up to Rs. 50,000/- per breakdown with finance concurrence. Note: Same as in Column no. 4.

No powers. 1. Cases exceeding Rs. 1 Lakhs would require AGM/GM’s sanction with prior finance concurrence. 2. Procurement of spare parts along with the Emergency repairs should not be piecemeal to avoid finance concurrence and the purchase should be resorted to only in emergencies duly approved by the sanctioning authority. 3. The annual year for the ceiling prescribed would be the financial year. 4. A register showing the details of expenditure incurred on each breakdown should be maintained so as to enable a watch being kept over the ceiling limit prescribed. The associate finance officer should maintain one set.


5. These powers are delegated to DRMs for maintenance of HRD & HRE machines only and CWMs for POH of 140t cranes only. For the other the existing procedure should be followed which may be ensured by associate finance officers. 6. Prior funds availability should be ensured. 7. The work of POH of Track Machines should be done departmentally with existing manpower.


23(a) (ii)

To enter into AMC for Equipment on Single Tender Basis to be placed on OEMs’/ Authorised dealers in consultation with associate finance.

(A) For critical type of equipments like 140t CRANE, HRD, HRE, Track Machines, Electronic in Motion Weigh Bridges and Self Propelled Rolling Stock like SPART and DMU-DPC.

(B) Other equipments not covered in (A) above including medical and surgical equipments.

PHOD/ CHOD only - Rs. 10 lakhs per item per annum. PHOD/ CHOD only - Rs. 2.5 lakhs per item per annum subject to annual ceiling limit of Rs. 50 lakhs.

DRMs only - Same as in Column No. 3 DRMs only - Same as in Column No. 3

NIL

NIL

NIL

NIL

Authority Rly. Bd’s letters no. F(X)II-99/PW/3, dt. 20.10.99, 27.06.2000 and F(X)II-2004/PW/8, Dt. 30.11.05. Remarks: - 1. This would need the prior concurrence of finance.

2. The AMC should be awarded to OEMs or Authorised dealers only.

3. Since AMCs are in the nature of service contracts and OEMs/ Authorised dealers are often reluctant to submit earnest money or security deposits, this need not be insisted upon in each case. Care may however be taken to enter in to such contracts only with reputed dealers so as to ensure satisfactory performance and minimum down time of the equipments.


4. Advance payment to OEM/ Auth. Dealers can also be sanctioned upto Rs. 2 lakhs. Advance payment can be sanctioned upto Rs. 20,000/- per annum without insisting upon a guarantee bond in terms of Board’s above letter dt.27.06.2000. Advances exceeding Rs. 20,000/- per annum shall however be invariably covered by a bank guarantee for an equivalent amount in terms of Board’s above letter, dated 6.12.99.


24. Entertainment Expenditure AGM/DGM(G) have full powers in respect of serving light refreshments such as plain coffee/tea/cold drinks etc. PHODs in grade Rs. 22400-24500 are empowered to incur expenditure upto Rs. 7,000/- p.a. on serving of light refreshments such as plain coffee/tea/cold drinks etc. in Conference & Meeting with Official/ Non-official visitors as considered specially important and unavoidable as far as Railway working is concerned subject to availability of funds. Co-coordinating HODs in grade Rs.18,000-22,400 are empowered to incur expenditure upto Rs. 7,000/- p.a. on serving of light refreshments such as plain coffee/tea/cold drinks etc. in connection with the entertainment of official or non-official visitors subject to availability of funds. Other SAG officers in HQ office are empowered to incur expenditure upto Rs. 5000/- p.a. on serving of light refreshments such as plain coffee/tea/cold drinks etc. in connection with the entertainment of official anf non-official visitors subject to availability of Funds. Regarding entertainment of prospective clients in connection with sales promotion, Commercial Pubilicity, CCM/CCM(FM) are authorized to incur expenditure upto Rs. 25,000/- jointly p.a. The expenditure per head and on any occasion to be incurred should be regulated on the lines of Hospitality funds as laid down in Board’s letter No. 66/PP/80 dt. 9.9.67 & 26.8.69. In terms of

(a) DRMs may incur expenditure on entertainment of distinguished official or non-official visitors on connection with Rly’s business for marketing and Sales Organisation within a ceiling limit of Rs. 25,000/- p.a. provided restriction laid down by Govt. from time to time are properly observed. (Authority Board’s letter No. F(X)II/87/Exp.2 dt. 7.8.87 & F(X)II-95/Exp.1 Dt. 12.6.96 & ACS No. 54 issued under Board’s letter No. F(X)II/2000/FW-2 dt. 27.6.2000) (b) These powers may be exercised with prior concurrence of Associated Finance in terms of Board’s letter No. F(X)II/74/Exp.1 dt. 3.5.77 keeping in view the instructions contained in their letters No. F(X)II/81/PW/7 dt. 12.9.83 & 1.5.87. (c) ADRMs may exercise these powers in absence of DRMs. 2. SAG Officers in independent charge of Workshop/Units are empowered to incur expenditure upto Rs. 5000/- p.a on serving of light refreshments such as plain coffee/tea/cold drinks etc. in connection with the entertainment of official and non-official visitors subject to availability of funds. 3. ADRMs are delegated powers to incur expenditure upto Rs. 5000/- p.a on serving of light refreshments such as plain coffee/tea/cold drinks etc. in connection with the entertainment of official and non-official visitors, subject to

JA Grade Officer in independent charge of Workshops are delegated powers to incur expenditure upto Rs. 4,000/- p.a. and all other SG/JAG officers of Division, Units and Headquarters are delegated powers to incur expenditure upto Rs. 3,000/- per annum on serving of light refreshments such as plain coffee/tea/cold drinks etc. in Conference and Meetings with official/ non-official visitors as considered specially important and unavoidable as far as the Railway working is concerned subject to availability of funds.

1. Senior

Scale Officer

in

Independent

charge of

workshops

located at

places other

than HQr. Of

Rly. Are

delegated

powers to

incur

expenditure

upto Rs.

2,000/- p.a. on

serving of light

refreshment

such as plain

coffee/tea/cold

drinks etc. in

Conference &

Meeting with

official/ non-

official visitors

as considered

specially

important and

unavoidable

as far as the

Rly. Working

is concerned

subject to

availability of

funds.

2.

ADGM and

DS(G) are

delegated

powers to

incur

expenditure

Note: 1. Serving of Lunches/ Dinners can only be done with prior finance concurrence @ Rs. 75/- per head and personal sanction of GM/ AGM/ DRM. 2. (a) Ceiling limit of expenditure of Rs. 12/- per head per meeting subject to annual ceiling of Rs. 25 Lakhs for the entire Railway for serving light refreshments such as plain coffee/tea/cold drinks etc. should not be exceeded in terms of Board’s letter No. F(X)II/81/PW/7 dt. 1.5.97 & F(X)II/95/Exp/1 dt. 9.9.97 & dt. 14.9.98, F(X)II-2004/Exp/4 dated 18.1.2006 & 10.8.2006 and F(X) 11.02.04/Exp/4, Dt. 04.06.07. 3. Entertainment expenditure is subject to availability of funds. 4. Clear Certificate should be given that expenditure incurred is for light refreshments in specially important Meetings and unavoidable as far as Railway working is concerned.

5. In addition to above, following powers are delegated.


Board’s letter No. F(X)II/87/Exp.2 dt. 7.8.87, the entertainment funds of Rs. 25,000/- p.a. is to be treated at the disposal of CCM who may redelegate the power to spend money out of the funds to CCM(FM) to the extent considered necessary. (Authority: ACS No. 1.5 F1 issued under Board’s letter No. F(X)II/76 Exp. 2 dt. 12.9.88 & ACS No. 49 F1 issued under Board’s letter No. F(X)II-95/Exp.I dt. 12.6.96 and ACS No. 54 issued under Board’s letter No. F(X)II/2000/FW-2 dt. 27.6.2000).

availability of funds and subject to the restrictions laid down by the Govt. from time to time (Authority No. G.176/6 dt. 28.2.97). 4. DRMs shall have powers to sanction working lunch in connection with inter-departmental and other meetings and conferences etc. upto Rs.25,000/- p.a.

upto

Rs. 6000/-

p.a. in respect

of serving light

refreshments

such as plain

coffee/tea,

cold drinks,

etc. as per the

above

provisions.

6. Full powers are delegated to DGM(G) for sanctioning expenditure for working lunch/ dinners @ 75/- per person for important meetings/ conferences with prior finance concurrences and availability of Budget. (Subject to a ceiling limit of Rs. Three lakhs per annum).

Note: (1) Half yearly statement of expenses incurred should be submitted to GM through Associate Finance for information

(2) DRMs should submit a quarterly statement of lunches in, parties/ dinners/ receptions and expenditure incurred duly vetted by Associate Finance to GM for information. (3)Register for expenditure must be maintained in General Branch for strict monitoring.


25 Contracts for sale either by tenders or by sanction of :

i) Coal ashes from running sheds and station yards.

CE/CAO(C) has full powers.

DRM/ADRMs have full powers.

Sr.DENs/ Sr.DME are empowered to accepts bids as final provided the bids accepted are not less than the last sale rate. Note: When the highest acceptable bid is found to be lower then the last sale rate such bid may be accepted by the DRM personally.

DENs/DME are delegated powers a in col.5. Note : As in col.5.

Remarks for item 25(i), (ii) & (iii) Disposal of Coal Ashes should be by Tender System and invitation and Acceptance of tenders for sale contracts may be regulated in terms of items 16, 17, 18 of SOP-E.

ii) Coal ashes and rubbish from workshops.

CME/CWE have full power CWMs have full powers. Dy.CMEs incharge of workshops have full powers in respect of shops placed under their control from time to time.


iii) Coal ashes from powers house.

CEE has full powers. CWM-AII have full powers in respect of power house at Ajmer while DEE(W)AII is under his administrative control.

Dy.CEE(G) have full powers. Dy.CME(W)DHD will have full powers in respect of power house at DHD while DEE(W)DHD is under his administrative control.

DEE(WS)/AII/DHD are empowered to accept bids as final provided that bids so accepted are not less than the last sale rates. Note: When the highest acceptable bids is found to be lower then the last sale rate such bids may be accepted by the Dy.CEE(G) personally.

iv) Sale of coal ashes to Govt. and semi-Govt. institution, societies.

CE has full powers to the condition given in col.7.

DRMs/ADRMs have full powers subject to the condition given in col.7.

Sr.DENs/Sr.Ces have full powers to subject to the condition given in col.7.

Condition: (a) Application for sale of coal ashes are supported by a certificate from the local Devp. Project authorities to the effect that coal ashes are required for development works. (b) The coal ashes are surplus to Rly requirements (c) The coal ashes do not contain cinder 2 inches in size and above. (d) The rate obtained is the same as last auction.


26 Adjustment of coal/coke/HSD oil stock against the stock adjustment account.

Powers delegated to Addl.GM/ DGM(G)/COM/CWE/CME to sanction adjustment upto monetary limits shown below subject to, however, prior financial concurrence being obtained, Addl.GM beyond Rs.20,000/- in each case DGM(G)/COM/CME/CWE upto Rs.20,000/- in each case.

DRMs/CWMs have powers upto Rs.15,000/- in each case and ADRMs upto Rs.10,000/- in each case with prior finance concurrence.

Dy.COM(P)JP/ Dy.CME (Fuel) JP/Dy.CMEs incharge of workshops and Sr.Divl. officers have powers upto Rs.5,000/- in each case, with prior finance concurrence.

DME,Divl. Officers (Sr.Scale) / Sr.scale officers incharge of workshops and power houses are delegated these powers upto Rs.5,000/- in each case, with prior finance concurrence.

27 Write off of shortage of seaborne coal as a loss in transit.

AGM beyond Rs.10,000/- DGM(G) upto Rs.10,000/- per shipment. COM upto 2% in each case subject to the max. of Rs.3,000/- per shipment.

Powers are delegated to DRMs/ADRMs upto 1% in each case subject to the max. of Rs.3,000/- per shipment.

No powers No powers

28 Sanction of reward to passengers for preventing fire in trains.

No powers. DRMs/ADRMs are delegated these powers upto Rs.500/- in each case of Railway passengers who informs a railway servant on duty about carriage of inflammable material in train compartment provided that such information actually results in detraining of the passenger along with in inflammable material and lodging of FIR by SS/SM. These rewards will be sanctioned by DRMs on receiving a report from of SS/SM along with the copy of FIR mentioning the name and address of the passenger who gave the information.

No powers. No powers.


29 Preparation of suitable designs for newspapers, advt. Periodicals, brochures, posters, cinema sliders, folders and other publicity media.

AGM full powers. Note: If expenditure is incurred on single tender basis, finance concurrence is absolutely necessary.

No powers. Powers to CPRO upto Rs.10,000/- in each case per item of design art work. Note: Same as in col.3

No powers.

30 Selection of Advt. Media.

AGM full powers subject to adherence of policy directives from Rly. Board from time to time.

No powers. Full powers to CPRO subject to adherence of policy directives from Rly. Board from time to time.

No powers.

31(a) Releasing of advertising as

per policy of Railway Board

in DAVP publications.

(Without finance

concurrence)

AGM full powers subject to availability

of funds.

NIL CPRO full powers for

DAVP approved

publications subject to

availability of funds.

Sr PRO/PRO full

powers for DAVP

approved

publications

subject to

availability of

funds.

Authority

Railway Board

No.2006/PR/5/62 dtd.

30.5.07.

31(b) Non-DAVP Publications as

per Rly.Bd’s

L.No.2006/PR/5/62

dt.30.5.07. (Without finance

concurrence)


of funds.

NIL NIL NIL Authority

Railway Board

No.2006/PR/5/62 dtd.

30.5.07.

31(c) Adhoc publications as per

Rly.Bd.L.No.2006/PR/5/62

dt. 30.5.07

(Without finance

concurrence)


of funds.

NIL Powers to CPRO upto

Rs.3,000/- in each case

with annual monetary

ceiling of Rs.60,000/-

NIL Authority

Rly.Bd’s

L.No.2006/PR/5/62 dt.

30.5.07.

31(d) Display advertisements as per

Rly.Bd’s L.No.2006/PR/5/62

dt. 30.5.07.


of funds.

NIL CPRO full powers. If

the size of

advertisements is

beyond 500 sq.cm.

should have prior

approval of AGM

subject to availability of

funds.

NIL

Authority

Rly.Bd’s

L.No.2006/PR/5/62 dt.

30.5.07.


32 Printing publicity material such as leaflets, folders, stickers & posters, invitations cards, brochures handouts etc.

AGM full powers. No powers. Powers to CPRO upto Rs.30,000/- Note:- I)Certificate is to be obtained from SPS/MX that the Railway press is unable to undertake the work on account of pressure of work or lack of suitable facilities.

No powers.

ii) Prior concurrence of finance branch is obtained for each case of printing work valued over Rs.2,500/- to be done in outside presses.

33 A. Purchase of photographic goods (other than equipments).

AGM full powers. No powers. (i) Powers to CPRO upto Rs. 2000/- per item per occasion. ii) Principal ZRTI-UDZ is delegated powers upto Rs. 500/- in each case subject to ceiling limit of Rs. 5,000/- p.a.

33B To engage outside photographer for official work. This includes all charges towards developing, printing, taking out copies & other incidental charges in each case for both black & white and colour photographs.

AGM full powers. Powers to DRM upto Rs.1000/- per occasion. Note: These powers will be exercised only when departmental photographers are not available at the time exercising these powers, this certificate should be recorded by DRM.

Powers ro CPRO Rs.2000/-, Principal ZTS-UD is delegated powers upto Rs.750/- at one time per occasion.


34 Entertainment charges in connection with publicity and public works.

34

(a)

Hospitality Charges in

connection with publicity

& Public Relations.

AGMs has full powers.

Note: the expenditure incurred

should be strictly in accordance

with the instructions contained

in Rly. Board’s letter no.

89/PR/4/9 dt. 24.04.89 & letter

no. 2003/PR/4/11 dtd. 18.08.03.

No powers CPRO is delegated

the powers for

incurring

expenditure on Rs.

250/- per meal per

head or Rs. 500/-

per head per day for

entertaining media

persons with an

annual ceiling of

Rs. 1,00,000/-

without finance

concurrence subject

to availability of

funds.

Note: same as

Column no. 3

No powers.


34

(b)

Press Tours & Receptions

in connection with

Publicity and Public

Relations.

AGMs has full powers.

Note: the expenditure incurred

should be strictly in accordance

with the instructions contained

in Rly. Board’s letter no.

89/PR/4/9 dtd. 24.04.89 & letter

no. 2003/PR/4/11 dtd. 18.08.03

No powers. (i) CPRO is

delegated the

powers for

incurring

expenditure of Rs.

500/- per head per

day for meals with

the administrative

approval of

AGM/GM without

finance concurrence

& in exceptional

circumstances, Rs.

750/- per head per

day for meals with

prior Finance

concurrence within

the overall PR

Budget.

(ii) The expenditure

beyond Rs. 25,000/-

on any one occasion

requires prior

finance

concurrence.

CPROs may incur

expenditure up to

Rs. 25,000/- on any

one occasion with

administrative

approval of

AGM/GM without

finance

concurrence.

Note: Same as

Column no. 3.

No powers.


Note:

1. The expenditure on lodging, transportation, etc. will continue to be incurred by CPROs after taking administrative approval of AGM/GM.

The expenditure so incurred would be subject to rendering appropriate accounts in the usual manner.

2. The enhanced limits will apply to powers of CPROs of Zonal Railways only.

3. Adequate documentation as to the purpose of expenditure, number of media persons entertained, amount of expenditure, etc. should be

maintained by the CPROs.

The other instructions contained in Board’s letter no. 89/PR/4/9 dtd. 24.04.1989 & 2003/PR/4/11 dtd. 18.08.2003 would continue to be applicable.

35 Screening of cinema slides.

AGM full powers. No Powers. Powers to CPRO upto Rs.1500/- for screening per slide, per theatre per month. Note:- Limited quotations to be invited from trade.

No powers.

36A. Hire/Purchase of films photographs portrays for social education publicity etc.

AGM full powers. No powers. Powers to CPRO upto Rs.500/- in case of hire of films per occasion, Powers to CPRO upto Rs.10,000/- for purchase of per film per occasion subject to prior sanction of AGM & finance concurrence.

No powers.

36B Hiring of Photo Cine Studio equipments

AGM full powers No powers CPRO full powers with prior finance concurrence.

No powers.


37 Preparation of cinema slides.

AGM full powers. No powers. CPRO full powers upto Rs.100/- for cinema slide per occasion.

No powers.

38 Purchase of books news papers, periodicals magazines etc.

AGM full powers. No powers. Full powers to CPRO subject to availability of funds.

No powers.

39A Provision of Audiovisual photographic equipments.

AGM full powers. Note:- Purchase are to be made through COS.

No powers. CPRO,s powers upto Rs.10,000/- with prior finance concurrence. Note:- Same as in col.3

No powers.

39B Repairs to projectors, cameras, accessories, cine equipments, photographic equipments etc.

AGM full powers. No powers. (i) Powers to CPRO upto Rs. 5000/-. (ii) Principal ZRTI-UDZ is delegated powers up to Rs. 500/- in each case subject to ceiling limit of Rs. 5,000/- p.a. Note: - For proprietary items where single tender is invited required approval of AGM & prior finance concurrences.

No powers.

40 Purchase of blank invitation cards & covers for printing.

AGM full powers. No powers. Powers to CPRO upto Rs.1500/- per occasions.

No powers.


41 Preparation of blocks stereo matrix required for printing.

AGM full powers. Note: Acceptance of approved rates by the Maharashtra State process Engravers Association.

No powers. Powers to CPRO upto Rs. 10,000/- in each case. Note: Same as in col.3.

No powers.

42 Participation in exhibition. Powers to AGM upto Rs. three lakh on

each exhibition and an expenditure of

Rs.9 lakhs p.a. on participation in

various exhibitions subject to

availability of funds and prior finance

concurrence. (Authority: Rly. Board’s

letter No.2003/PR/11/17 dt.21.11.2003)

NIL Same powers to CPRO

as in col.3.

NIL Rly. Board’s letter

No.2003/PR/ 11/17

dt.21.11.2003)


Item

No.

Particulars Authority Extent of powers delegated to

Headquarter Officers Divisional/ Workshop/ Training centre Officers

PHOD HOD/SAG/Addl.

CSC

Selection

Grade/JAG

Sr. Scale /Jr.

Scale/ Asstt.

Officers

DRM &

CWM

ADRM Selection

Grade/ JAG/

Sr.DSC/

Sr.

Scale/Jr

Scale/

Asstt

officers/

DSC/

Principal

RPF TC-

BKI

MISCELLANEOUS (RPF MATTERS)

43 Engagement of veterinary surgeon to examine RPF dogs.

CSC full powers

NIL NIL NIL NIL NIL NIL NIL

44 Purchase of Dogs/ bitches from

a) Private bodies or from

police kennels/ para military

organization kennels.

CSC- Full

powers upto Rs

7000/- in each

case


NOTE-

1. Finance concurrence is required for purchase from private parties.

2. These powers are applicable only for replacement.

3. Procurement through spot purchase committee needs GM’s sanction.

b) To lend the services of RPF

dogs to mate with bitches for

service to other police/para

military/ reputed private

kennels.

CSC- Full

powers


NOTE:

1 Finance concurrence is not necessary.

2 The arrangement proposed should be reciprocal.

3 Collect one male pup, if no male pup is available collect charges from public per mating (charges are fixed from time to time)

45 Sale of surplus litters in the

open market

CSC – Full

powers


NOTE:

1. Finance concurrence is not necessary.

2. The sale should be given wide publicity trough advertisements. Keeping in view the value of the litters to be sold.

3. The proceeds should be credited to sundry earnings.

46 Feeding charges of dogs and

provision of utensils for the

Rly Board’s

letter No.07/

CSC – Full

powers

Upto Rs 5000/- per

month.

NIL NIL NIL NIL Sr. SC full

powers

DSC

independ


kennels. sec/OS/FC/5

dt 08.11.07

ent

charge

full

powers.

Note:


2. The extant orders in regard to the monthly diet charges issued by the Board from time to time should be followed.

47 a) Medical expenses to be

incurred on medicines and

consultation with veterinary

doctors including conveyance

charges from the kennels to

the veterinary attendant and

back.

CSC- Full

powers

Upto Rs 5000/- per

month

NIL NIL NIL NIL Sr. SC upto

Rs 5000/-

P.M.

DSC

independ

ent

charge

upto Rs

5000/-

P.M.

b) Sanction to payment of

honorarium to veterinary

honorary consultant in

Government hospitals and fees

to the private veterinary

consultant in emergencies.

CSC- Full

powers

Upto Rs. 5000/- per

month

NIL NIL NIL NIL Sr. SC upto

Rs 5000/-

P.M.

DSC

independ

ent

charge

upto Rs

5000/-

P.M.

Note:

1. Finance concurrence is not necessary for expenditure upot Rs 500/- per dog per occasion subject to maximum Rs 1000/ month

2. Expenditure in connection with the protection of dogs against distemper & rabies to be included.

48. a) Registration of RPF dog

kennels with the kennels Club

in India.

CSC- Full

powers


Note:


2. Subject to the limit of Rs 500/- per occasion.

b) Expenditure incurred

towards the registration of

RPF dogs in dog shows or

exhibitions organized by

railway or non-railway

agencies.

CSC- Full

powers for

maximum of four

shows per year

for each squad.

NIL NIL NIL NIL NIL Sr. SC Full

powers

DSC

with

independ

ent

charge

Full

powers.

Note:

Finance concurrence is not necessary. Subject to Rs 500 limit per occasion.


49. To call for and award annual

contracts for upkeep of rooms,

toilets, premises, dhobi,

canteen, laundry and barber

shop at RPF TC-BKI, RPF

lines and Barracks.

CSC – Full

powers

NIL NIL NIL NIL Sr. DSC

Full

powers

upto Rs

02

Lakhs.

Principal,

RPF TC-

BKI Full

powers

upto Rs one

lakh.

Note:

1. Finance concurrence is necessary.

2. By levy of appropriate license fee and other charges.

3. Only in cases where safaiwalas are not available after calling open tender (above 50,000/-)

50. Expenditure towards jobs

done through outside agencies

relating to photographs

including developing, printing

of photographs, slides,

lamination and video editing.

(Scene of crime, accident

sites, for dossiers of accused

under RP(UP) Act & the

Railways Act, Republic,

Independence, Raising

Investiture & Commemoration

Day Parade etc.)

CSC- Full

powers subject to

an annual ceiling

limit of Rs 1

lakh.

NIL NIL NIL Upto Rs

10,000/-

in each

case

subject

to an

annual

ceiling

limit of

Rs 2

lakhs.

SAG in

independ

ent

charge of

Worksho

ps upto

Rs

5,000/-

per

occasion

subject to

Rs

50,000/-

per

annum

ADRM

same as

DRM

Nil Nil

51. Purchase of photographic

consumable items.

CSC – Full

powers up to

annual ceiling

limit of Rs. 1

Lakh.

NIL NIL NIL Full

powers

Full

powers

Nil Nil

Note:

Prior finance concurrence is not necessary up to Rs 2000/- for Headquarter and 1000/- for Divisions in each case for item No 7&8

52. For moving of case materials

by Railway Protection Force

(RPF)

CSC- Full

powers.

NIL NIL NIL DRM

Full

powers

Full

powers

Sr. SC Full

powers

DSC

with

independ

ent

charge

Full

powers


Note:

1. Finance concurrence is necessary.

2. Hiring to be resorted to only when railway transport facilities are unsuitable or not available.

3. Hiring of motor launches and boats should be resorted to wherever it is not accessible by road.

4. Powers of hiring of transport for carriage of cash can be exercised only by FA&CAO at Headquarters and DRMs in Divisions.

5. Tenders should be called for all cases over Rs 50,000/- for contracts costing upto Rs 40,000/- approval of JA grade officers to be obtained For contracts costing

above Rs 40,000/- approval of PHOD/DRM/ADRM should be obtained.

53. a) Hiring of motor vehicle for

conducting surprise checks

(including raids and search by

RPF personnel) of roadside

station and mid section level

crossings and reaching

accident sites by RPF

personnel by road.

CSC- Full

powers

NIL NIL NIL DRM

Upto Rs

3000/-

per

occasion

ADRM

Rs

2000/-

per

occasion

NIL NIL

b) Hiring of vehicles for

training purpose and

conveyance of under trials,

provide/ escorting during VIP/

Ministers visits.

CSC - Full

powers

NIL NIL NIL DRM

Upto Rs

3000/-

per

occasion

ADRM

Rs

2000/-

per

occasion

NIL NIL

Note:

1. For surprise checks, reaching of accidents sites and conveyance of under trials prior concurrence of associate finance is necessary.

2. Hiring of outside transport should be kept down to the barest minimum.

3. Hiring of outside transport should be made only if staff cars or other vehicles available with the Railway cannot be spared.

4. The limitation on the number of such checks as fixed by the Railway Board, if any, from time to time is not to be exceeded.

54. Purchase of sport materials for

training institute

NIL NIL NIL NIL NIL NIL Principal, RPF

TC-BKI Rs

5,000/- on each

occasion subject

to a limit of Rs

20,000/- per

annum.

NIL

Note: Prior finance concurrence is necessary.

55. RPF Band

a) Purchase and stitching of

uniform material for RPF

Band.

CSC- Full

powers

Addl. CSC Rs

2000/- per staff

annual ceiling limit

Rs 50,000/-

NIL NIL NIL NIL Principal,

RPF TC-BKI

Rs 2000/- per

staff Annual

limit Rs

50,000/- p.a.

NIL

b) Purchase of RPF Band

equipments

CSC- Full

powers.

Addl. CSC upto Rs

50,000/-


RPF TC-BKI

upto Rs

50,000/-

NIL


c) Repair of equipments for

RPF Band.

CSC- Full

powers.

Addl CSC Rs 2000/-

in each case annual

ceiling limit Rs

20,000/-


RPF TC-BKI

Rs 2000/- in

each case

with annual

ceiling limit

of Rs 20,000/-

Note: 1. Prior finance concurrence is necessary for 12 (a) (b) & (c).

2 The life of summer uniform will be 2 years and that of winter uniform will be 5 years.

56. Chemical analysis of test of articles by

a) Govt. Chemical examiner. Full power Full power Full power Full power NIL NIL Full power Full

power

b) Other out side agency. Full power Full power Full power Full power NIL NIL Full power Full

power

Note: 1. Prior finance concurrence is not necessary upto Rs 20,000/- per annum for Headquarter and Rs 10,000/- per annum for each Division for item No 56 (a)

2. Prior finance concurrence is necessary for 56 (b)

57. Charge for feeding of

offenders detained in Railway

Custody.

Rs 50 per

individual

offender per day.

Upto Rs 50 per

individual offender

per day.

Upto Rs 50

per

individual

offender

per day.

Sr Scale

upto Rs 50

individual

offender per

day Jr. Scale

Nil

Upto Rs

50 per

individu

al

offender

per day.

Upto Rs

50 per

individu

al

offender

per day.

Independent

charge Upto

Rs 50 per

individual

offender per

day.

Sr Scale

Upto Rs

50 per

individua

l

offender

per day.

Note: The powers to be exercised by the officers of Commercial and Security Departments only. The charges should be same as diet allowance for accidents.

58. Hiring of tentage and furniture

for Suraksha Sammelan,

Training Camps, Meetings

and sporting events.

Rs 5000/- on

each occasion

Rs 5000/- each

occasion

NIL NIL NIL NIL Rs 3000/-

on each

occasion

Sr.Scale

officer with

independent

charge Rs

3000

Note : Prior finance concurrence is necessary.

59. Provision of entertainment

facilities to trainees in training

centers like cable connection,

music etc.

NIL NIL NIL NIL NIL Principal

RPF TC-

BKI Rs

600/- per

month.

NIL

Note: Prior finance concurrence is not necessary.

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