sbdm - owen.k12.ky.us
TRANSCRIPT
OWEN COUNTY
HIGH SCHOOL
Inspiring Every Student, Every Day!!!
SBDM
Bylaws,
Policies,
And
Procedures
KRS 160.345: THE SCHOOL-BASED DECISION MAKING (SBDM) LAW
This is the complete text of the Kentucy statute that sets up school councils. There have been small changes several
times since 1990, and those are all included to show the current wording of the law
DEFINITIONS (SECTION 1) DEFINITION OF
MINORITY
(1) (a)
For the purposes of this section:
“Minority” means American Indian, Alaskan native, African-American, Hispanic,
including persons of Mexican, Puerto Rican, Cuban, and Central or South American
origin; Pacific islander, or other ethnic group underrepresented in the school.
DEFINITION OF
SCHOOL
(1) (b)
“School” means an elementary or secondary educational institution that is under the
administrative control of a principal or head teacher and is not a program or part of
another school. The term “school” does not include district-operated schools that are:
1. Exclusively vocation-technical, special education, or preschool programs;
2. Instructional programs operated in insitutions or schools outside of the district; or
3. Alternative schools designed to provide services to at-risk populations with unique
needs.
DEFINITION OF
TEACHER
(1) (c)
“Teacher” means any person for whom certification is required as a basis of employment
in the public schools of the state with eth exception of principals, assistant principals, and
head teachers.
DEFINITION OF
PARENT
(1) (d)
“Parent” means:
1. A parent, stepparent, or foster parent of a student; or
2. A person who has legal custody of a student pursuant to a court order and with whom
the student resides.
MAIN SBDM RULES (SECTION 2) REPORTING TO
THE BOARD
(2) (OPENING
PARAGRAPH)
Each local board of education shall adopt a policy for implementing school-based decision
making in the district which shall include, but not be limited to, a description of who the
district’s policies, including those developed pursuant to KRS 160.340, have been
amended to allow the professional staff members of a school to be involved int eh
decision making process as they work to meet (the KERA Goals). The policy may include
a requirement that each school council make an annual report at a public meeting of the
board describing the school’s progress in meeting (the KERA Goals) and district goals
established by the board. The policy shall also address and comply with the following:
COUNCIL
MEMBERS
(2) (a)
Except as provided (under minority elections), each participating school shall form a
school council composed of two parents, three teachers, and the principal or administrator.
The membership of the council may be increased, but it may only be increased
proportionately. A parent representative on the council shall not be an employee or
relative of an employee of the school in which that parent serves, nor shall the parent
representative be an employee or a relative of an employee in the district administrative
offices. A parent representative shall not be a local board member or a board member’s
spouse. None of the members shall have a conflict of interest pursuant to KRS Chapter
45A, except the salary paid to district employees.
REGULAR
ELECTIONS
(2) (b) 1
The teacher representatives shall be elected for one-year terms by a majority of the
teachers. The parent representatives shall be elected for one-year terms. A teacher elected
to a school council shall not be involuntarily transferred during his or her term of office.
The parent members shall be elected by the parents of students preregistered to attend the
school during the term of office in an election conducted by the parent and teacher
organization of the school or, if none exists, the largest organization of parents formed for
this purpose. A school council, once elcted, may adopt a policy setting different terms of
office for parent and teacher members subsequently elected. The principal or head teacher
shall be the chair of the school council.
SBDM Law Section 2 (Continued)
MINORITY
MEMBER
ELECTIONS
(2) (b) 2
School councils in schools having eight percent or more minority students enrolled, as
determined by the enrollment on the preceding October 1, shall have at least one minority
member. If the council formed under paragraph (a) of this subsection does not have a
minority member, the principal, in a timely manner, shall be responsible for carrying out
the following:
a. Organizing a special election to elect an additional member. The principal shall call for
nominations and shall notify the parents of the studnets of the date, time, and location of
the election to elect a minority parent to the council by ballot; and
b. Allowing the teachers in the building to select one minority teacher to serve as a teacher
member on the council. If there are no minority teachers who are members of the faculty,
an additional teacher member shall be elected by a majority of all teachers. Term
limitations shall not apply for a minority teacher member who is the only minority on
faculty.
POLICY TO
ENHANCE
ACHIEVEMENT
(2) (c) 1
The school council shall have the responsibility to set school policy consistent with district
board policy which shall provide an environment to enhance the students’ achievement
and help the school meet the goals established by KRS 158.645 and 158.6451. The
principal or head teacher shall be the primary administrator and the instructional leader of
the school and with the assistance of the total school staff shall administer the policies
established by the school council and the local board.
COMMITTEES
POLICY
(2) (c) 2
If a school council establishes committees, it shall adopt a policy to facilitate the
participatin of interested persons, including, but not limited to, classified employees and
parents. The policy shall include the number of committees, their jurisdiction,
composition, and the process for membership selection.
AGENDA
(2) (d)
The school council and each of its committees shall determine the frequency of and
agenda for their meetings. Matters relating to formatin of school councils that re not
provided for by this section shall be addressed by local board policy.
MEETINGS
(2) (e)
The meetings of the school council shall be open to the public and all interested persons
my attend. However, the exceptions to open meetings provided in KRS 61.810 shall apply.
STAFFING
(NUMBER OF
PERSONS
EMPLOYED)
(2) (f)
After receiving notification of the funds available for the school from the local board, the
school council shall determine, within the parameters of the total available funds, the
number of persons to be employed in each job classification at the school. The council
may make personnel decisions on vacancies occurring after the school council is formed
but shall not have the authority to recommend transfers or dismissals.
TEXTBOOKS,
INSTRUCTIONAL
MATERIALS, AND
STUDENT SUPPORT
SERVICES
(2) (g)
The school council shall determine which textbooks, instructional materials, and student
support services shall be provided in the school. Subject to available resources, the local
board shall allocate an appropriation to each school that is adequate to meet the school’s
needs related to instructional materials and school-based student support services, as
determined by the school council. The school council shall consult with the school media
librarian on the maintenance of the school library media center, including the purchase of
instructional materials, information technology, and equipment.
SBDM Law Section 2 (continued)
HIRING
(2) (h)
From a list of applicants submitted by the local superintendent, the principal at the
participating school shall select personnel to fill vacancies, after consultation with the
school council, consistent with subsection (2)(i)10 of this section. The superintendent may
forward the Education Professional Standards Board based on recent completion of
preparation requirements, out-of-state preparation, or alternative routes to certification
pursuant to KRS 161.028 and 161.048. Requests for transfer shall conform to any
employer-employee bargained contract which is in effect. If the vacancy to be filled is the
position of principal, the school council shall select the new principal form among those
persons recommended by the local superintendent. When a vacancy in the school
principalship occurs, the school council shall receive training in recruitment and
interviewing techniques prior to carrying out the process of selecting a principal. The
council shall select the trainer to deliver the training. Personnel decisions made at the
school level under the authority of this subsection shall be binding on the superintendent
who completes the hiring process. Applicants subsequently employed shall provide
evidence that they are certified prior to assuming the duties of a position in accordance
with KRS 161.020. The superintendent shall provide additional applicants upon request
when qualified applicants are available.
MOST POLICY
RESPONSIBILITIES
(2) (i)
The school council shall adopt a policy to be implemented by the principal if the following
additional areas:
1. Determination of curriculum, including needs assessment and curriculum development;
2. Assignment of all instructional and noninstructional staff time;
3. Assignment of students to classes and programs within the school;
4. Determination of the schedule of the school day and week, subject to the beginning and
ending times of the school day and school calendar year as established by the local board;
5. Determination of use of school space during the school day;
6. Planning and resolution of issues regarding instructional practices;
7. Selection and implementation of discipline and classroom management techniques as a
part of a comprehensive school safety plan, including responsibilities of the student,
parent, teacher, counselor, and principal;
8. Selection of extracurricular programs, and determination of policies relating to student
participation based on academic qualifications and attendance requirements, program
evaluation, and supervision.
9. Procedures, consistent with local school board policy, for determining alignment with
state standards, technology utilization, and program appraisal; and
10. Procedures to assist the council with consultation in the selection of personnel by the
principal, including but not limited to, meetings, timelines, interviews, review of written
applications, and review of references. Procedure shall address situations in which
members of the council are not available for consultation.
SBDM Law Section 2 (continued)
TEST ANALYSIS
AND PLANNING
(2) (j)
Each school council shall annually review data on its students’’ performance as shown by
the Commonwealth Accountability Testing System. The data shall include, but not be
limited to, information on performance levels of all students tested, and information on the
performance of students disaggregated by race, gender, disability, and participation in the
federal free and reduced price lunch program. After completing the review of data, each
school council with the involvement of parents, faculty, and staff, shall develp and adopt a
plan to ensure that each student makes progress toward meeting the goals set forth in KRS
158.645 and 158.6451(1)(b) by April 1 of each year and submit the plan to the
superintendent and local board of education fore review as described in Section 4 of this
Act. The Kentucky Department of Education shall provide each school council the data
needed to complete the review required by this paragraph no later than November 1 of
each year. If a school does not have a council, the review shall be completed by the
principal with the involvement of parents, faculty, and staff.
ISSUES FOR SCHOOL BOARD SBDM POLICY (SECTION 3) The policy adopted by the local board to implement school-based decision making shall also address the following:
(a) School budge and administration, including: discretionary funds; activity and other school funds; fudns for
maintenance, supplies, and equipment; and procedures for authorizing reimbursement for training and other
expenses;
(b) Assessment of individual student progress, including testing and reporting of student progress to students
parents, the school district, the community, and the state;
(c) School improvement plans, including the form and function of strategic planning and its relationship to district
planning, as well as the school safety plan and requests for funding form the Center for School Safety under KRS
158.446;
(d) Professional development plans developed pursuant to KRS 156.095;
(e) Parent, citizen , and community participation including the relationship of the council with other groups;
(f) Cooperation and collaboration within the district, with other districts, and with other public and private agencies;
(g)Requirements for waiver of district policies;
(h) Requirements for record keeping by the school council ; and
(i) A process for appealing a decision made by a school council.
INSURANCE AND ADDITIONAL AUTHORITY (SECTION 4) In addition to the authority granted to the school council in this section, the local board may grant to the school
council any other authority permitted by law. The board shall make available liability insurance coverage for the
protection of all members of the school council form liability arising in the course of pursuing their duties as
members of the council.
ABOLISHING A COUNCIL (SECTION 5) After July 13, 1990, any school in which two-thirds of the faculty vote to implement school-based decision making
shall do so. All schools shall implement school-based decision making by July 1, 1996, in accordance with this
section and with the policy adopted by the local board pursuant to this section. Upon favorable vote of a majority of
the faculty at the school and a majority of at least twenty-five voting parents of students enrolled in the school, a
school meeting its goal as determined by the Department of Education pursuant to KRS 158.6455 may apply to the
Kentucky Board of Education for exemption from the requirement to implement school-based decision making, and
the state boards shall grant the exemption. The voting by the parents on the matter of exemption from implementing
school-based decision making shall be in an election conducted by the parent and teacher organization of the school
or, if none exists, the largest organization of parents formed for this purpose. Notwithstanding the provisions of this
section, a local school district shall not be required to implement school-based decision making if the local school
district contains only one school.
SBDM Law (continued)
COUNCIL TRAINING (SECTION 6) The Department of Education shall provide professional development activities to assist schools in implementation
school-based decision making. School council members elected for the first time shall complete a minimum of six
clock hours of training in the process of school-based decision making, no later than thirt days after the beginning of
the service year for which they are elected to serve. School council members who have served on a school council at
least one year shall complete a minimum of three clock hours of training in the process of school-based decision
making no later than one hundred twenty days after the beginning of the service year for which they are elected to
serve. School council training required under this subsection shall be conducted by trainers endorsed by the
Department of Education, and school council members shall complete the required training no later than thirt days
after the beginning of the service year for which they are elected to serve. By November 1 of each year, the principal
through the local superintendent shall forward to the Department of Education the names and addresses of each
council member and verify tha the required training has been completed. School council members elected to fill a
vacancy shall complete the applicable training within thirty days of their election.
ALTERNATIVE MODELS (SECTION 7) A school that chooses to have school-based decision making but would like to be exempt from the administrative
structure set forth by this section may develop a model for implementing school-based decision making including,
but not limited to, a description of the membership, organization, duties, and responsibilities of a school council.
The school shall submit the model through the local board of education to the chief state school officer and the
Kentucky Board of Education, which shall have final authority for approval. The application for approval of the
model shall show evidence that it has been developed by representatives of the parents, students, certified personnel,
and the administrators of the school and that two-thirds of the faculty have agreed to the model.
ALLOCATIONS AND PROFESSIONAL DEVELOPMENT (SECTION 8) The Kentucky Board of Education, upon recommendation of the commissioner of education, shall adopt by
administrative regulations a formula by which school district funds shall be allocated to each school council.
Included in the school council formula shall be an allocation for professional development that is at least sixty-five
percent of the districts per pupil state allocation for professional development for each student in average daily
attendance in the school. The school council shall plan professional development in compliance with requirements
specified in KRS 156.095. School councils of small schools shall be encouraged to work with other school council
to maximize professional development opportunities.
INTERFERENCE WITH THE COUNCIL (SECTION 9) (a) No board member, superintendent of schools, district employee, or member of a school council shall
intentionally engage in a pattern of practice which is detrimental to the successful implementation of or circumvents
the intent of school-based decision making to allow the professional staff members of a school and parents to be
involved in the decision making proves in working toward meeting the educational goals established in KRS
158.645 and 158.6451 or to make decisions in areas of policy assigned to a school council pursuant to paragraph (i)
of subsection (2) of this section.
(b) An affected party who believes a violation of this subsection has occurred may file a written complaint with the
Office of Education accountability. The office shall investigate the complaint and resolve the conflict, if possible, or
forward the matter to the Kentucky Board of Education.
(c) The Kentucky Board of Education shall conduct a hearing in accordance with KRS Chapter 13B for complaints
referred by the Office of Education Accountability.
(d) If the state board determines a violation has occurred, the party shall be subject to reprimand. As second
violation of this subsection may be grounds for removing a superintendent, a member of a school council, or school
board member form office or grounds for dismissal of an employee for misconduct in office or willful neglect of
duty.
COUNCIL ACCOUNTABILITY (SECTION 10) Notwithstanding subsections (1) to (9) of this section, a school’s right to establish or maintain a school-based
decision making council and the powers, duties, and authority granted to a school council may be rescinded or the
school council’s role may be advisory if the commissioner of education or the Kentucky Board of Education takes
action under KRS 160.346.
SBDM Law (continued)
WELLNESS POLICY (SECTION 11) Each school council of a school containing grades K-5 or any combination therof, or if there is no school council,
the principal, shall develop and implement a wellness policy that includes moderate to vigorous physical activity
each day and encourages healthy choices among students. The policy may permit physical activity to be considered
part of the instructional day, not to exceed thirty minutes per day, or one hundred and fifty minutes per week. Each
school council, or if there is no school council, the principal, shall adopt an assessment tool to determine each
child’s level of physical activity on an annual basis. The council or principal may utilize an existing assessment
program. The Kentucky Department of education shall make available a lit of available resources to carry out the
provisions of this subsection. The department shall report to the Legislative Research Commission no later than
November 1 of each year on how the schools are providing physical activity under this subsection and on the types
of physical activity beign provided. The policy developed by the school council or principal shall comply with
provisions required by federal law, state law, or local board policy.
RECORDS RETENTION SCHEDULE
STATE ARCHIVES AND RECORDS COMMISSION
Public Records Division
Kentucky Department for Libraries and Archives
PUBLIC SCHOOL DISTRICT
Schools, Pre School-12
School-Based Decision Making Council
Schedule Date: December 10 1998
Record Title and Description Retain at Agency (years) Disposition Instruction
SBDM Council Minutes P Retain
SBDM Council Committee Minutes P Retain
Teacher Council Member Election
Records
3 Destroy
Parent Council Member Election Records 3 Destroy
SDM Council Committee Meeting
Announcements
3 Destroy
SBDM Council /Committee Meeting
Notification
1 Destroy
Official Correspondence P Retain with Council
General Correspondence 5 Destroy
Budget Allocation to Council P Retain
Budget Expenditure Report 3 Destroy after audit
School Council By-Laws P Retain
Annual School Improvement Plan 5 Destroy
School Council Policy Appeals 5 Destroy
Request for Waiver of Board Policy 5 Destroy
School Council Policy P Retain
Request for Professional Development 3 Destroy
Annual School Report P Retain
Annual Financial Audit Report P Retain
P=permanent
For a complete copy of the Records Retention schedule, go to:
http://kdla.ky.gov/recmanagemetn/schedules/kypubschooldistrict.pdf (scroll to pages relevant to SBDM)
General Council
Policies
COUNCIL CODE OF ETHICS POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Code of Ethics (defined)
CODE OF ETHICS FOR A SCHOOL COUNCIL IS SET AS PROFESSIONAL STANDARDS FOR
COUNCIL MEMBERS TO FOLLOW AS THEY WORK AS A TEAM, AS THEY MAKE DECISIONS
AFFECTING THE SCHOOOL, AND MORE SPECIFICALLY SERVED BY OWEN COUNTY HIGH
SCHOOL
Development
A code of ethics shall be written by the Owen County High School Site Based Concil during its first year of
operation and shall be reviewed annually by each council thereafter and amended as necessary. A written code of
ethics shall be included in the school site based policy manual.
Commitment
Each council member shall read and show by his/her approval a commitment to the code of ethics
Text
As a member of the Owen County High School Site-Based Management Council, representing the faculty/staff,
parents, students and interested parties involved with Owen County High School, I recognize:
1. That I have been entrusted with responsibility to assit in establishing building policies reflecting the needs
of the school.
2. That the welfare of the total program and all persons involved is the primary focus of the council.
3. That the council decisions will be made in an open forum and by consensus. (Voting shall be used only as a
lat resort, as determined necessary by the Council chairperson, if consensus cannot be obtained.)
4. That I make policies in compliance with local board policies in existence (unless otherwise authorized to
make policies contrary to local policy) and state law.
5. Tha I must conduct myself in an orderly manner and respect the rights and authority of others affected by
the council.
6. That I must safeguard the confidentiality of discussions/comments and information that are the result of a
closed session meeting.
7. That the legal authority of the School Council is derived for the state legislature which delegates control of
the schools to the local board of education and school-based council who work jointly in implementing
mandatory laws and accept or reject the provisions of the permissive laws.
Therefore, I shall:
1. Devote time, thought, and study to the duties and responsibilities of School Council membership.
2. Contribute to the establishment of policies related to the management functions selected by the School
Council.
3. Seek input from all interested parties through the establishment of committees.
4. Base all decisions upon the available research and information in each situation.
5. Abide by and uphold the decisions of the council.
6. Remember that I have no authority except in legally convened meetings of the council and shall conduct
myself accordingly.
7. Refrain from using my authority for the private benefit of any person or organization.
Accpet the fact that the primary duties of the council are limited to the mandatory functions by law and the
permissive function selected by the council.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning Process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials:
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTIONS TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section
on council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to
copy the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
OPERATING COUNCIL MEETINGS POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Types
Council members shall attend four types of meetings
(1) Regular-Meetings held on a set day of the month and a set time of day
(2) Special-Meetings scheduled as needed between regularly scheduled meetings
(3) Working-Meetings scheduled as needed to clear up paper work.
(4) Training-Meetings designed for council members to acquire knowledge and/or develop skills.
Schedule of Regular Meetings
The Owen County High School Council shall meet regularly, once a month. Regular meetings may be cancelled by
the chairperson. The regular meeting schedule will be published in the local newspaper.
Schedule of Special Meetings
Special meetings may be called by the chairperson or by a request from three council members to the chairperson.
Teachers and the community shall be informed of the special meeting by the most convenient method.
Agenda
Each regular and special council meeting shall operate by an agenda. The agenda shall be formed by the chairperson
with the idems provided by council members. The agenda shall be approved by the council at the beginning of the
meeting. Other items may be added to the agenda at the meeting with approval by the council at the beginning of the
meeting.
Teachers and parents who are not on the council may recommend items for the agenda by contacting a council
member or the chairperson. A person recommending an item must be present at the meeting for it to be discussed.
Chairperson/Vice Chairperson
The chairperson of the council shall be the building principal. In the event that the chairperson is unable to attend a
council meeting, the vice chairperson shall assume the duties and responsibilities for conducting the meeting.
Decision Making
The primary method of making decisions shall be by consensus. An effort shall be made to thoroughly discuss all
possible alternatives, to provide council members ample opportunity to be heard, and make a final choice that can be
supported by the group. In the event consensus cannot be reached, a delay in making the decision may be sued as on
alternative to heal reach consensus.
In the event a decision is necessary and the council determines a majority rule is an acceptable process to make the
decision, then majority rule will be followed. Decisions by majority rule shall require simple majority of the
members present. A tie vote will result in no action.
Quorum
Two-thirds of the members of the council must be present for the council to make official decision sith at least one
teacher and one parent present.
Minutes
Minutes for all council’s regular and special meetings shall be recorded in writing and kept on file int eh principal’s
office. A copy of all minutes and the principal’s report shall be provided to the Board of Education as a means of
keeping them informed.
Open Meetings
All council meetings shall be open to the public. When personnel, legal and rights to privacy issues are under
consideration, the council may go into executive session for discussion. All decision made by the council shall be in
an open pbulick meeting. The council shall abide by the state’s open meeting law KRS (61.810).
Recording
The secretary shall be a council member chosen by the council through consensus at the first meeting of new council
term. The term of the secretary shall be one year.
Summary Reports
A summary of actions taken by the council shall be reported to all teachers, board members, and the superintendent.
Input from Non-Council
Those who are in attendance at the council meeting may be provided an opportunity to discuss issues under
consideration by the council by the following procedure:
1) A sign-in sheet may be provided by topic for interested parties to indicate their interest in speaking on an
issue.
2) As each topic is discussed, the chairperson may call on speakers in the order they signed the sign-in sheet.
Each speaker may be allocated a time limit designated by the chair. Input may be allowed before the
council makes a decision.
3) Input/reactions msut be germane to the topic and must be within the authority of the council.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning Process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials:
Date Reviewed or Revised: Council Chairperson’s Initials:
ELECTION OF SCHOOL COUNCIL MEMBERS POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Eligibility
All certified employees assigned to Owen County High School (full or part time) are eligible to serve on the council.
To qualify as a parent council member, he/she must be a parent, stepparent, or legal guardian of the student enrolled
in the school during the year of service on the council. Parent representatives shall not be relatives of any employee
of the school, certified or classified. (Relatives shall mean father, mother, brother, sister, husband, wife son,
daughter, aunt, uncle, son-in-law, daughter-in-law, stepparent, or grandparent). Parent council members shall not be
the relative of another council member on that school council. The parent council member must be a high school
graduate or have earned a GED.
Teacher Selection Process
A validation committee consisting of three (3) teachers selected by the faculty shall be established for the purpose of
effectively implementing teacher selection procedures and communicating results of the election.
All teachers assigned to Owen County High School shall have an opportunity to participate in the annual selection
of teacher representatives. A nomination form will be provided by the chairperson of the validation committee. All
nominations must be made in writing five (5) working days before the announced Election Day. Each nominee must
approve his/her nomination by another teacher.
An absentee ballot may be given to those teachers who request permission form the chairperson of the validation
committee at his/her discretion.
In the case of a tie vote, the nominees that are tied will be placed on a second ballot and voted on.
Parent Selection Process
Notice of the election of parent council members shall be provided by the president/chairperson of the largest
functioning parent group representing Owen County High School. Notification may be made through school based
one-call, advertising on the marquee, and notices within the local newspaper.
Parents may nominate themselves or another parent. Nominations shall be made in writing and submitted to the
president/chairperson on the largest functioning parent group representing OCHS three (3) school days prior to the
date scheduled for the election. Ballots containing the name of all qualified parents shall be prepared by the
president/chairperson of the largest functioning parent group representing OCHS.
Parents or legal guardians must be present at the meeting to elect the council members.
The meeting to elect parent council members shall be held after normal working hours at a time and location
convenient for most of the parents to attend. Notification of the meeting by the meeting by the president/chairperson
should be communicated through one-call, notification on the marquee, and notification through the local
newspaper.
Election of parent members to the council shall be determined by the nominees who receive the largest number of
votes from the qualified parents who are present at the meeting.
Terms
Annual elections for the following year’s term of office shall be held during the preceding April on a date
established by the validation committee chairperson.
Each council teacher member will be elected to serve a two (2) year term and parent member shall be elected to
serve a one (1) year term. Each qualified member shall be eligible to serve an unlimited number of terms. The term
shall begin on July 1 and end on June 30.
The principal automatically serves annually as the council chaiepreson.
Report Election Results
The council shall develop a biographical profile on each new council member and report new members to the public
through one-call, marquee, and local newspaper.
Vacancies
A vacancy is created when a teacher is no longer assigned to the school, a parent no longer has a child enrolled in
school, a council member has been formally removed, or resigns.
Filling Vacancies (Teacher)
Council vacancies shall be filled at a special called election and shall follow the guidelines set forth in this policy.
Filling Vacancies (Parent)
Council vacancies shall be filled at a special called election and shall follow the guidelines set forth in this policy.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
PROCEDURES FOR REMOVING COUNCIL MEMBERS POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Reasons
EACH COUNCIL MEMBER IS EXPECTED TO ATTEND ALL COUNCIL MEETINS EXECT IN CASE OF
ILLNESS OR FAMILY OBLIGATIONS AND TO ABIDE BY THE CODE OF ETHICS OF THE COUNCIL
AND BY SCHOOL BOARD POLICIES. COUNCIL MEMBERS MAY BE REMOVED FROM OFFICE FOR
THE FOLLOWING REASONS:
1. Missing three consecutive council meetings without a valid reason such as illness and family obligations.
2. Violation of the council’s Code of Ethics
3. Violation of the Board of Education Policies
Procedures
The council chairperson shall fist, at the request and approval of the council, communicate concerns of neglect of
duty to the members in question in an effort to correct the situation and avoid removal procedrues. However, if the
situation fails to improve and one of the above three violatiosn occurs, procedures for removing a council member
will be initiated.
The council begins the removal process by authorizing the chairperson to write the council member a letter
explaining the removal procedure and reason for removal.
The chairperson shall also schedule a hearing. The date, time, and place shall be included in the procedures letter to
the council member in question. The council shall conduct a hearing and tehn make a final decision. The chairperson
shall preside over the hearing. The council member may call witness to hel him/her with validating his/her position.
In the event the member is removed, the chairperson informs the member by letter on behalf of the council.
Removal of a council member requires unanimous agreement of the other council members.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials:
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTIONS TO COUNCIL BYLAWS: This policy should be referenced in your council bylaws in a section
on council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to
copy the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
Leadership
Committee
Policies
ALIGNMENT WITH STATE STANDARS POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Alignment Needs Assessment
Owen County High School’s annual School Improvement Planning process will include:
1. An analysis of state assessment data and other school data as necessary to discover the extent to which our
students are meeting state standards and our programs are aligned with state standards.
2. Systematic work to discover correct the causes of and barriers to high student achievement by all students
and the movement of students toward our goals.
3. A revision of our School Improvement Plan based on uor needs assessment data for that year. Our Plan will
set Goals and address any indicated alignment issues to help move our students to state standards according
to the timetable established by the Kentucky Board of Education.
We will implement this process to address our alignment with state standards and the resulting plan will be
monitored by the council through ongoing implementation and impact checks.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials:
Date Reviewed or Revised: Council Chairperson’s Initials:
ATC ELIGIBILITY PROCESS FOR STUDENTS SELCTION
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Criteria for Student Assignment to Classes and Programs at ATC
Students wishing to attend the Carroll County ATC or any other vocational/technical institution must adhere to the
following eligibility process in order to be successfully enrolled in the vocational/technical program.
1. Complete all necessary application information including bu not limited to a formal interview with a
committee, signed contract, teacher recommendations, and a written application.
2. Accumulate eight (8) or fewer total unexcused absences during combined freshmen and sophomore year.
3. Receive five (5) or fewer disciplinary referrals during combined freshmen and sophomore year.
4. Receive no suspensions or expulsions at any time.
5. Must pass all classes taken at OCHS during combined freshmen and sophomore year, and continue to pass
remaining classes taken at OCHS during junior and senior year.
Students must adhere to and maintain all the above eligibility requirements during the school year while attending
the ATC. Probationary action shall be taken with students in violation of these eligibility requirements. This action
will be determined by the high school administrative team.
Student selected to attend Carroll County Area Technical Center or any other vocational/technical institution will
have a schedule based on the follow criteria:
1. Students will remain enrolled in English, math, Science, or Social Studies (to be determined by the master
schedule) while on OCHS campus.
2. Students attending Carroll County Area Technical Center or any other vocational/technical institution will
receive credits to fulfill graduations requirements for general elective courses only.
Students who currently attend Carroll County Technical Center that return to OCHS full time for any reason will be
assigned classes based on student need and availability and will be assigned credit based on the length of
participation (quarter, half, or three-quarters) in that class or classes.
** OCHS Administration has final authority to add or omit students based on individual student situations
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: May 9, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
BUDGET AND SPENDING POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Spending Categories and Munis Accounting
Whenever possible in budgets and financial reports, we will use spending categories that will make sense to most
stakeholders in our school, even if those categories are not part of the state and district accounting system known as
“MUNIS.” The Efficiency Committee will be responsible for ensuring tha the choices we make are converted to the
MUNIS codes.
Drafts, Revisions, and Approval
December and January
The Efficiency Committee will ESTIMATE EXPENSE (using spending categories that will make sense to most
stakeholders for the coming year that are needed to:
1. Implement our School Improvement Plan fully, including staffing, materials, professional development,
and other needs.
2. Maintain other programs at the current level of quality including staffing, materials, professional
development, and other needs.
The Efficiency Committee will also ESTIMATE FUNDING for the coming year from:
1. Our allocation for certified and classified staff.
2. Our allocation for instructional materials.
3. Any additional allocations that we have reason to believe are likely to continue
4. Our allocation for professional development
5. Funds from any fundraising activities that are not designed for specific student group use and any
fundraising activity money that we expect to carry over.
6. Grants that seem reasonably likely from any source.
7. Categorical dollars from programs listed as sources in our School Improvement Plan based on past funding
and consultation with the principal about what is being considered for next year.
At this time, the Efficiency Committee will estimate expenses and revenues separately and will not attempt to make
the two match. They will then share those estimates with the council at a regular or special council meeting and the
council will discuss possible solutions for any shortfalls.
January and February:
The Efficiency Committee will develop a DRAFT BUDGET that:
1. Includes a clear statement of the number of persons to be employed in each job classification.
2. List dollar amounts
3. Addresses the expenses for fully implementing our School Improvement Plan and maintaining other
programs at their current level
4. Describes which sources will be used to cover each expense.
5. Designates the person or group responsible for selecting specific items to be purchased in each spending
category, with the media librarian as the person or a member of the group responsible for items for the
library media center
6. Identifies any further expenses and needs that cannot be covered within currently expected funding or are
not being met by the current budget.
The draft budget will be circulated for input to the school council, the school staff, and all parents serving on council
committees, and will be posted for public review.
March and April:
The council will:
1. Review the draft budget either in a regular or a special called meeting.
2. Identify areas that may need adjustment to further reflect school priorities, new spending information,
stakeholder input on the impact of the proposed plan, or other relevant information.
3. Charge the Efficiency Committee to consider those factors and submit a revised budget for council
adoption.
4. Discuss whether the council needs to reue4st Section 7 funding for additional expenses, and what needs
would be designated for such funding.
5. Charge the Efficiency Committee to write up the Section 7 requests for formal council adoption.
6. Set a timetable for adopting a revised budget and official Section 7 requests that is compatible with any
district timetable.
May and June:
After the council adopts its budget and its Section 7 requests, the Efficiency Committee will:
1. Notify the superintendent and local board in writing of the council’s decisions on the number of persons to
be employed in each job classification and any Section 7 requests.
2. Ensure that he portion of the council’s budget that governs its general fund allocations is converted into a
standardized budget using the MUNIS accounting codes and that it is sent to the district central office.
3. Ensure that all relevant budget items are clearly reflected in the School Improvement Plan and that the
person or group listed as responsible for selecting specific items has been notified of the dollar amounts.
Implementing AND Monitoring
Every Month:
The principal (or principal designee) will:
1. Ensure that all spending records required by the state and district are maintained.
2. Submit a report to the council coparing planned spending, spending so far, outstanding purchase orders,
and amount remaining available in each category.
January:
The Efficiency Committee & Bookkeeper will:
1. Notify each individual and grop designated to select items for purchase of the amount they were authorized
to spend, the amount spent so far, their outstanding purchase orders, and the amount remaining available in
each category.
2. Ask each individual and group to check those figures and report anything that may need adjustment and
report whether they will need the full remaining amount to address the needs in question.
3. From tehse responses, identify any amounts that will not be needed as budgeted and make
recommendations to the council for budget adjustments to maximize the use of those funds.
April:
The Efficiency Committee will repeat numbers 1-3 above.
Other Budget Decisions and Procedures
Professional Development
Our school’s plans for professional development (PD) will be in alignment with state and national professional
development standards.
1. PD will be planned and carried out to meet the identified learning needs of:
The school as identified in the School Improvement Plan.
Individuals as identified in professional growth plans.
2. Each year’s updated Improvement Plan will be approved by the council and include components with PD
activities for three of the four PD days in the district calendar and other appropriate learning opportunities
for teachers.
3. Where needed to achieve the Improvement Plan goals, the components may also propose use of the flexible
PD time option to replace some or all of those three days. This proposal must be submitted by the council
for Board of Education approval.
4. Any PD funds not needed to implement the Improvement Plan will be used with advance approval, which
must be obtained before the professional development activities take place. These activities may include:
Flexible professional development time needed to implement a staff member’s individual growth plan
which must have principal approval, or
Other professional development that supports the Improvement Plan, which must have either council
or principal approval.
5. The council’s annual budget will identify resources available for each type of need.
6. For needs identified in the Improvement Plan, the person listed in the Improvement Plan as responsible will
make all the needed arrangements for the activity to take place and will complete purchase orders for any
required expenditures.
7. For needs identified in an individual professional growth plan, the individual identified in the growth plan
will make any necessary arrangements and will complete any required purchase orders for expenditures.
8. The principal (or principal designee) will check that each purchase order fits the funds available, respects
any existing contracts or bid lists, and fits any other criteria established by the council. If those
requirements are met, he or she (or a designee) will complete the purchase and no further council approval
will be needed.
9. Any activity using PD funds will be evaluated by thso participating immediately following the activity, or
in the case of ongoing activities, at the end of the year. Evaluations will be designed to indicate the
following:
What the participant now knows or is able to do as a result of that particular PD activity, and
The quality and effectiveness of the activity.
10. The principal (or principal designee) will report to the council on the results of all PD evaluations at least
once a year to help inform future planning of PD activities
Number of Employees
All procedures involved in the determination of the number of employees to be hired will avoid any discussion or
action intended to cause any individual staff member to be transferred or dismissed.
The following procedures will beused to determine the number of employees to be hired:
March and April
1. The superintendent will notify the council by March 1st of its allocations for the next school year,
including staff funding.
2. By tgeh middle of March, the Efficiency Committee will have completed a review of the School
Improvement Plan and other indicators of student needs, and developed a tentative plan for how many
staff members the school will have in each subject and level and how many in each other type of
position, taking into account an effective student/teacher ratio for meeting the needs of all students.
3. Before the end of March, the Efficiency Committee will obtain input from the school community on
that tentative plan, make any needed revisions, and submit the revised plan to the council for official
action.
4. The council will make a final decision and notify the superintendent of its choices by April 1st.
5. The council will not make changes, after April 30th
that would affect positions for which employees
are already under contract.
Student Support Services
Student support services choices will be made by updating the School Improvement Plan and sdopting a budget that
reflects that Plan each year. The council will also consider recommendations made by any concerned party for
additional services.
Extended School Services (ESS) funds will be sued to support students who:
1. Are at risk of being retained in a class or grad or of failing to graduate on time.
2. Having continuing difficulty performing successfully in the instructional program appropriate to their age.
3. Have continuing difficult sustaining their present level of performance and are at on-going risk of falling
behind.
Textbook Selection
Each year, the council will appoint an ad hoc committee for the subjects under adoption that year. The committee
will include parents and teachers responsible for that subject. They will take the following steps:
1. Review our School Improvement Plan, curriculum, and the Common Core Standards
2. Develop criteria for textbooks and related items that will help the school move students to proficiency.
3. Review each textbook and related materials and identify the textbooks and related materials that will best
meet their criteria as well as any other criteria established by the council.
4. Respect all regulatory requirements governing textbook funds.
5. Determine quantities of each item to be ordered within the school’s textbook budget and fill out the
paperwork needed to order those quantities.
6. Report to the council on its choices for council approval.
7. The principal (or principal designee) will check that each purchase order fits the funds available, respects
any existing contract or bid lists, and fits any othe rcirteria established by the council. If those requirements
are met, he or she (or a designee) will complete the purchase and no further council approval will be
needed.
Instructional Materials
February:
The Efficiency Committee will review our School Improvement Plan and other indicators of student needs and
develop a tentative plan for spending on instructional materials. This spending plan will consider an estimate of
funds available from all sources, designate who will be responsible for the choices, and include amounts for:
1. Specific items to implement the School Improvement Plan.
2. Shared supplies.
3. The library
4. The computer laboratory
5. Distinctive needs of each teaching team
6. Distinctive needs of each teacher not assigned to a team
7. The principal’s discretionary fund
8. Any other category of items the committee believes is needed.
March and April:
1. The superintendent will notify the council by March 1st of its allocation for the next school year, including
instructional materials.
2. By the middle of March, the Efficiency Committee will revise its estimates to fit the allocation and present
its plan to staff and parents for input.
3. Before the end of March, the Efficiency Committee will revise its spending plan further in ligt of input
received and present the further revised estimates to the council for official action.
4. By the middle of April, the council will approve a final spending plan organized by the categories of
spending.
5. By the end of April or in accordance with the timeline set by the Board of Education, the Efficiency
Committee will submit a request for Section 7 money. Any procedures set by the Board will be followed.
6. The principal (or principal designee) will reformat eth spending plan by April 30th
to fit the MUNIS
accounting system and submit it to the superintendent.
July
1. All groups or individuals designed in the approved council-spending plan will select items for purchase and
fill out purchase orders for those items.
2. The principal (or principal designee) will check tghat each purchase order fits the funds available, respects
any existing contract or bid lists, and fits any other criteria established by the council. If those requirements
are met, he or she (ore a designee) will complete the purchase and no further council approval will be
needed.
Budget Changes
Individuals or groups who identify spending needs that are not addressed in the current budget will submit a written
explanation of the need and the amount to both the council and the Efficiency Committee.
The principal will inform eh council and the Efficiency Committee promptly of:
1. Any change in the council General Fund allocations received on March 1st
2. Any Section 7 funds to be allocated based on council requests and board action and any allocation of
Section 7 funds to the school based on ADA.
3. Any change in the school’s professional development allocation
4. Any decision regarding categorical funding for the school.
5. Any change in actual or expected activity fund resources
The council will consider amending the budget to respond to funding changes only after receiving the input of the
Efficiency Committee on the financial impact and reviewing how the change would affect the success of our School
Improvement Plan.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: January 10, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
SPECIAL NOTE ON BUDGET POLICY: The timeline suggested in this policy will need to be carefully
developed in connection with your planning cycle. Although the basic steps for budgeting will still need to be done,
the dates suggested here may need to be adjusted.
OTHER BUDGET DECISIONS AND PROCEDRUES;
PROFESSIONAL DEVELOPMENT:
Some schools may want to have a separate Professional Development Policy and that is fine. This section of the
budget policy could easily be pulled out and revised to fit your school’s particular needs and become a stand-alone
policy. A rubric for using the state professional development standards can be found on the CD that comes with this
kit and you may want to use these standards as a guide to developing a separate PD policy or you might want to
include this document as an attachment to this policy or a separate PD policy.
COMMITTEES POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Names and Jurisdiction of Standing Committees
Owen County High School will have three (3) SBDM Standing Committees aligned with Standards and Indicators
for School Improvement, with the following names and jurisdiction:
1. Academic Performance Committee (SISI Standards 1, 2, and 3):
Review and revise SBDM policies on Enhancing Student Achievement, Classroom Assessment, and
Protection of Instructional Time and draft revisions for council approval.
Organize assessment data analysis every August/September including reports to the council.
Recommend school priority needs based on test analysis data.
Develop the assessment prep and reward plan each year.
Additional roles as assigned by the principal.
Review and revise the SBDM policies on Curriculum, College-Level Courses, Instructional Practices,
Alignment with State Standards, School Day and Week Schedule, and Student Assignment and draft
revisions for council approval.
Analyze curriculum alignment with Common Core Standards and recommend changes.
Devlop master schedule plan ideas to recommend to the principal.
Recommend assignment of student procedures
Additional roles as assigned by the council.
2. Learning Environment Committee (SISI Standards 4, 5, and 6)
Review and revise the SBDM policies on Improvement Planning, Equity and Diversity, and
Technology Use and draft revisions for council approval.
Involving as many stakeholder ideas and opinions as possible, coordinate school needs assessments
including necessary survesy and other data collection
Coordinate the development ande implementation of the School Improvement Plan including working
with component teams and overseeing the development and implementation of the Professional
Development Plan
Recommend plans for the best use of technology based on needs assessmetns
Ensure that the council is kept informed through Implementation andImpact Checks on the Plan
Additional roles as assigned by the council.
3. Efficiency Committee (SISI Standards 7, 8, and 9)
Review and revise the SBDM policies on Budget and Spending and Program Appraisal and draft
revisions for council approval.
Develop, recommend, and monitor the annual budget and allocation of resources according to
identified needs of the school
Recommend budget adjustments
Ensure that the council is kept informed with monthly budget reports
Additional roles as assigned by the council
Standing Committee Composition and Membership Selection
All members of the faculty will serve on at least one standing committee. SBDM teacher reps are exempt, but may
serve on a standing committee by choice. Each standing committee willhave grade level (or department)
representation and include at least five members. Committees will also make every effort to include at least one
parent and to provide reasonable representation of the ethnic diversity of our community.
Beginning in March, the following steps will be taken to recruit member for next year’s committees:
March
1. The principal (or principal designee) will invite all parents in writing to sign up for committees via the PRA
Newsletter (or attachment to report card, letter home to parents, etc).
2. Current committee chairs (or their designee) will describe their committees’ work at a PTA meeting and a
meeting of certified and classified staff called by the principal. OCHS is currently in the process of
recruiting and building a parent organization.
3. Council and committee members will individually and actively seek out parents and other interested
community members who are representative of the diversity of our community and encourage their active
participation on school council committees.
April
4. The principal (or principal’s designee) will place committee sign-up sheets in a designated place that is
convenient to staff and parents. These sign-up sheets will include the name of each committee, the name of
the current chair and brief description of each committee’s jurisdiction as outlined in the first section of this
policy. Parents and community members may also sign up by telephone or letter. The person who takes the
message or opens the letter will add the parent name to the sign-up sheet.
May
5. The principal will appoint committee members suing the sign-up sheets as a basis. The council may need to
assign some people to committees that are not their first choice to give each committee adequate and
balanced membership.
6. The principal will notify committee members of thei appointments.
August
7. The principal (or principal designee) will provide an additional, well-publicized opportunity to sign-up for
committees for both new staff and all parents.
8. The council will make appointments from those additional August sign-ups and set up a timeline for
regular committee reports to the council for the coming school year
9. As soon as possible following the August council meeting, the principal will call a faculty meeting for the
purpose of letting all committees hold their first meeting. At that meeting all committees will:
Elect a chair. They will also elect or appoint a recorder who will take mintues for the first meeting and
all subsequent meetings and a vice-chair who will take over int eh absence of the chair.
Receive information form the principal about the council timeline for regular committee reports.
Set up a meeting schedule for the rest of the year
Read and discuss this policy and ask the Chair of the council any questions regarding their role and
duties.
If necessary, discuss the active recruitment of parents and community members to serve on their
committee.
Discuss ongoing and any new charges from the council and develop a plan of action that includes a
timeline.
AD HOC Committees
As needed, the council may also approve ad hoc committees for the following tasks:
1. Analyze needs assessment for the School Improvement Plan.
2. Draft components for and guide the implementation of the Plan.
3. Select textbooks and materials for specific subjects.
4. Participate in work to fill specific staff vacancies.
5. Address other needs as identified by the council.
For these ad hoc committees, the council will identify the specific topic to be addressed in a written charge.
The principal will invite persons to serve on the ad hoc committee and will also designate a committee member to
convene the committee for its first meeting.
Ad hoc committees automatically dissolve at the completion of the assigned task.
Operating Rules for All Committees
All committees established by the SBDM council are public agencies subject to kentucky’s Open Meetings Law. To
comply with that law, each committee will:
1. Establish a regular meeting schedule at its first meeting of each school year and make that schedule
available to the public by posting it in a place convenient to the public.
2. Hold meetings that are not on the regular schedule only after following these special meeting procedures:
The committee shair or a majority of members decide the date, time, place, and agenda
Those who cmake the decision to have the meeting put the date, time, place, and agenda in a written
notice, which they will post in a place convenient to the public at least 24 hours before the meeting.
Notice of a special meeting will be hand-delivered, faxed, or setn by US mail to all members of the
committee early enough so that they will receive it 24 hours before the meeting. Neither e-mail nor the
telephone can be used to deliver these notices.
If any media organization has aksed for notice or special meetings, those calling the meeting will hand-
deliver, fax, or sent by US mail copies of the warren notice to the agency requesting the notice so that
they will receive it 24 hours before the meeting. Neither e-mail nor the telephone can be used to
deliver these notices.
3. Take minutes of the actions and decisions made by the committee at every meeting.
4. Review the minutes of each meeting at the next meeting, and after making any needed corrections, approve
those minutes.
5. Make committee minutes for each meeting available to the council and to any interested party after final
approval.
6. Ensure that the principal receives an official copy to be kept with school records as required by Kentucky’s
Archive rules.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: January 10, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
CONSULTATION POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Interview Committee
For each vacancy that occurs at OCHS (expect principal), the council will appoint an ad hoc interview committee of
not more than seven people and no fewer than three people. This committee’s membership will include the principal
and/or designee and at least one certified staff member who will work directly with the person to be hired. Council
members other than the principal may or may not be on the committee. The principal will chari the interview
committee.
*See the Principal Selection Policy for procedures for this vacancy.
Criteria and Interview Questions
Within ten (10) school days of their appointment, the Interview Committee will meet in OPEN SESSION to:
1. Develop a set of criteria for a strong candidate. These criteria will not discriminate based on gender,
ethnicity/race, marriage or family statues, religion, political affiliation, disability, age, or other illegal
grounds.
2. Use the criteria they have developed to write standard interview questions that fit those criteria. These
questions will be asked of all candidates in an in-person interview.
3. Decide on other methods to sue to gather information about ow well the candidates meet the criteria. The
methods may include (but not be limited to) some or all of the following: applications and resumes,
references, written interviews, portfolios, and written responses to hypothetical work-related challenges.
Applications and References
Within five (5) school days of the Interview Committee’s selection of candidates to interview, the Principal (or
designee) will schedule an interview with each selected applicant at a time when all Interview Committee members
can attend and call special meetings of the Interview Committee for each of those scheduled interview times. The
following procedures will be followed during scheduled interviews:
1. Each interview will occur in a CLOSED SESSION of the Interview Committee
2. All the standardized questions will be asked of each candidate in the same order
3. Following the standardized questions, specialized questions (if any) and follow-up questions (if any) will
be asked.
4. Committee members will briefly discuss the merits of each candidate following the interview
Consultation with the Council
Within five (5) school days after all interview are complete, the Interview Committee will meet in CLOSED
SESSION to discuss how well each applicant meets the criteria, offer comments on the contributions each could
make, and provide any additional input requested by the principal.
Within two (2) weeks after interviews are complete, the council will meet in CLOSED SESSION to receive the
Interview Committee’s report, discuss the applicants, offer comments on the contributions each could make, and
provide any additional input requested by the principal.
If a quorum of the council fails to attend this meeting, the principal may either call another meeting or declare an
emergency and conduct the required consultation with the council members present so the hiring process can
continue.
Selection of the Person to be Hired
After considering the input from all the closed session meetings, the principal will make the final selection of the
person he or she believes will contribute most to the success of the school’s students and notify the superintendent
and council of his or her choice. The decision made by the principal is binding on the superintendent who will
complete the hiring process.
Extra-Duty Assignment and Positions
Extra-duty assignments and positions include paid or unpaid duties beyond the instructional day or beyond the
contract days of a teacher. When only persons currently working at our school will be considered, the principal will
make the assignment following our policy on Instructional and Non-Instructional Staff Time Assignment. When
persons currently not working at our school will be considered, this policy on consultation will be followed by the
principal, the council, and the ad hoc Interview Committee appointed by the council.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
DRESS CODE POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
If the student’s appearance is considered a possibly detriment to the normal school progress and orderly operation of
the school, he or she will be discipline. The conditions listed below are to be met.
1. All wearing apparel must fit properly and be of reasonable length. Pants need to cover all undergarments.
2. All tops must be long enough to completely cover waist/mid-section of the body and have an appropriate
neckline.
3. Student are not to wear chains, medals or other jewelry or clothing that could cause possible injury while
on school grounds or attending school related events.
4. Students (male or female) are not to wear hats or sunglasses inside the building. If a hat is work to school, it
must be concealed upon entering the building
5. Students are NOT to wear any sleeveless shirts or biker shorts (example: lycra, spandex).
6. Students are NOT to wear clothing promoting alcohol, drugs, sexual activity, tobacco or clothing that is
considered offensive to other persons or groups of people. Confederate flag apparel is prohibited.
7. Students are NOT to wear clothing tha hs vulgarity written on it or make reference to inappropriate ideas.
Appearance should be held in high regard. Students should always dress appropriately. Use common sense when
dressing for the school day. Should a student refuse to change, the will be sent home for the remainder of the day.
The teacher or administrator is the sole determinant of appropriate or inappropriate dress.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
EXTENDED LEAVE POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Purpose
The purpose of the extended leave policy is to minimize disruptions to the educational process. Failure to meet the
conditions of the policy will be considered to be breach of contract on the part of the teacher requesting the leave.
Process
As soon as a teacher knows that an extended leave of absence will be necessary, he/she will request a leave in
writing to the principal.
The principal will give a copy of the responsibility list to the teacher and set deadlines with the teacher on
complying with the list. If time constraints exist, the principal may use his/her own discretion on setting deadlines.
For example, the principal may accept lesson plans/unit plans on an on-going basis, if it is unreasonable to have all
these completed before the leave begins.
Once the teacher has met all the requirements on the responsibility list to the satisfaction of the principal, the
principal will forward the teacher’s letter of request for a leave to the Board of Education for final approval.
Responsibility List for the Teacher Requesting Leave
The teacher will assemble a package containing the following items:
1. Unit binder with material to be covered in each class on a weekly basis (minimum).
2. Hand-outs
3. Tests (regular and modified) with answer keys
4. Final Exams (regular and modified) with answer keys
5. Grade Book
6. Weekly planner, if used
7. IEP’s and monitoring sheets, if applicable
8. Password list containing network, Infinite Campus, and voice mail passwords, copy cody and ong distance
code.
9. List of duty station assignments
10. Class seating arrangements
11. Other documentation specific to department
The teacher will make arrangements to have another staff member (not the substitute) cover his/her extracurricular
assignments (i.e. clubs, teams, ESS)
If the teacher will be on leave at the end of the semester, he/she will be responsible for posting final grades,
arrangmetn for class awards, and completing the end of the year checklist. If the teacher is physically unable to be
present, he/she will designate another teacher (not the substitute) to complete these duties.
The teacher should give the substitute teacher his/her home telephone number and be available to grade major
assignments that are beyond the knowledge of the substitute.
The teacher should have a meeting with the substitute teacher and principal before the leave begins.
Responsibilities of Long Term Substitute Teacher
The substitute teacher should meet with the teacher and principal before the leave begins.
The substitute teacher should keep an orderly classroom and follow unit plans as closely as possible.
The substitute teacher should give his/her home telephone to the teacher
The substitute teacher should perform all duty stations assignments (i.e. bathroom, cafeteria, bus, hallway) of the
teacher. The substitute should notify the office if there is a conflict with bathroom duty (same sex).
The substitute teacher should keep all passwords secure and should keep the teacher’s cabinet, desk, and classroom
locked when not in use.
The substitute teacher should contact the departmental chairperson about content specific details and any necessary
parental contact.
Responsibilities of the Principal
The principal will meet with the teacher as soon as a request for leave is presented. The principal will explain the list
of responsibilities and will set deadlines for the requirements.
The principal will notify the appropriate departmental chairperson of a request for leave of absence.
The principal will make sure all responsibilities have been or will be met before he/she sends the request for leave to
the board of education for final approval.
The principal will work with the Board of Education to ensure that a substitute teacher is hired for the leave in a
timely fashion.
The principal will meet with the teacher and the substitute before the leave begins.
The principal will issue a set of classroom kesy to the substitute.
Responsibilities of the Departmental Chairperson
The appropriate departmental chairperson will make himself/herself available to the substitute teacher concerning
matters of content The chairperson will serve as a mentor to the substitute.
The departmental chairperson will monitor the progress of the substitute teacher.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
EXTENDED SCHOOL SERVICES/CREDIT RECOVERY POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Eligibility
In order for a student to be eligible to attend Extended School Services, he/she must meet the following
requirements:
1. Student must be failing or must be having difficulty in an academic subject.
2. Student must be failing or must be having difficulty in an elective course.
In order for a student to be eligible to attend Summer School Sessions, he/she must meet the following requirements:
1. Summer session will be held only for an academic course.
2. Student must have a minimum final score of 55% during the regular academic year.
3. Student must abide by all attendance and discipline guidelines set forth by the Owen County Board of
Education.
4. Upon completion of the Summer Session, the student will receive a grade according to the following
formula: 75% of the regular annual grade + 25% of the summer session grade/two (2) = grade given for the
summer session course.
Second Semester ESS – 3rd
Nine Weeks Only
Students may be afforded tohe opportunity to use ESS during the spring semester to complete work required to
receive a passing score in a course failed in the fall semester. This wirok will be on a contractual basis with the
individual teacher who should provide the necessary work to the ESS Coordinator.
The building principal must approve any deviation to the above guidelines
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
GRADUATION REQUIREMENTS POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Graduation Requirements
Course Credits Notes
English 4 AP Language, AP Literature
Mathematics 4 Alg. I, Geometry, and Alg. II required
Science 4 Integrated Science, Biology, Intro to Chem. required
Social Studies 3 US History I, World Civilization, US History II required
Health .5
Physical Education .5
Fine Arts 1 Band, Art, Drama, Humanities, Chorus
Required number of credits to graduate: 22
According to Kentucky Department of Education, students must be enrolled in a Math and
English course EVERY year of high school
Class Placement
Sophomore – 5 credits Junior – 10 credits Senior – 16 credits
Valedictorian/Salutatorian Requirements
Students in the senior class who have the highest and second highest scholastic averages, based on weighted,
numeric values of grades, and have attended Owen County High School for two (2) consecutive years, shall be
designated as Valedictorian and Salutatorian by the Guidance Counselor. This is based on procedures developed by
the site based decision making council
1. Student must have completed and earned 4 credits of AP classes of their choice.
2. The students overall GPA will be determined by the NCAA Division 1 Standards
3. Candidates must have a minimum of 24 credits earned
4. All students will be recognized for their high academic achievement of 3.6 or higher:
3.6 – 3.799 will be awarded “Academic Distinction” at graduation
3.8 or higher will be awarded “High Academic Distinction” at graduation
Owen County High School Grading Policy
Teachers will maintain detailed, systematic records of student achievement and shall have their grades posted in IC
for each quarter midterm and end quarter. A mid-term report and a nine-week report card will be printed and given
to each student and be given to their parent/guardian. The guidance counselor and/or principal will determine the
dates of the midterm, the end of each quarter, and the final exam schedule.
Students Final Grades Will Be Calculated by the Following Percentages
1st Quarter Grade: 20%
2nd
Quarter Grade: 20%
3rd
Quarter Grade: 20%
4th
Quarter Grade: 20%
Final Exam Grade 20%
Health and PE will not have a final exam. They each are .5 credits and the grade will be determined by only there
quarter grade. Each course is 2 quarters long, with each quarter worth 50% of the overall grade.
Grading Scale
A=100-92 B=91-83 C=82-74 D=73-65 F=64-0
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: May 9, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
IMPROVEMENT PLANNING POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Plan Development and Revision
Each school year the council will use the planning process recommended by the Kentucky Department of Education
to revise the School Improvement Plan (SIP) using the following five steps:
Step 1:
The council (or designated committee) will make plans for the analysis of our state assessment results
and any needs assessment activities that need to be scheduled. Work groups will be designated and a
timetable for completion and reporting to the council will be developed.
Designated work groups will conduct needs assessments as necessary on school function and
operation using Kentucky Standards and Indicators for School Improvement (SISI) document, and
report the findings to the council.
Step 2:
Designated work groups will analyze state assessment results, including but not limited to information
on performance levels of all studnets tested and students disaggregated by race, gender, disability, and
participation in the federal free and reduced price lunch program, and report findings to the council.
With input for stakeholders, the council will use findings from the various work groups to support
continuation of work on existing priority needs (if necessary) and to identify new priority needs (if
any).
The council will identify component team leaders and members
Step 3:
Component teams will identify the causes that created the needs using the new data, the Indicators
from the SISI, and staff knowledge of school function and operation.
Component teams will set goals from removing the needs, and measurable objectives that will show
that the strategies are being implemented and progress is being made in student performance.
Component teams will develop strategies for reaching each objective including identifying responsible
groups or individuals, developing timetables, and identifying needed funding to implement the
strategies.
Component teams will develop a lcear and concise written plan to communicate their work using the
format designated in board policy (or if the board has not chosen a format, once selected by the
council).
Step 4:
The council will obtain widespread input and feedback on tgeh entire School Improvement Plan from
stakeholders (including but not limited to a public meeting) and suggest revisions to the component
teams if necessary.
The council will make funding adjustments to the plan if necessary and communicate those
adjustments to the component teams.
Step 5:
The council will adopt the final plan and submit it to the district.
Addressing Achievement Gaps
Each even-numbered year, our planning cycle will include revising the SIP to address substantive achievement gaps
using these steps:
1. The council will identify substantive gaps (if any) and work with the superintendent to set targets for
reducing each substantive gap including revising (if necessary) oru long-term time schedule for eliminating
all the substantive gaps.
2. Following the steps in the first section of this policy, the council will revise the SIP, including any revisions
to our gap time schedule, to fully support reducing identified substantive gaps.
Implementation and Impact of the improvement Plan
To make sure the SIP is on track and making a difference, the council will:
1. Set a schedule during the July Council meeting for three implementation and Impact Checks (I & I Checks)
to be carried out during the coming school year and notify those responsible for these dates.
2. Review the data from the Implementation and Impact Checks during regularly scheduled council meetings
at which time needed adjustments to keep the SIP on track will be identified and those adjustments will be
related to the appropriate component managers by the principal.
3. Stay informed about the SIP progress by receiving information at each regularly scheduled meeting by one
of the following means:
Full Implementation and Impact Check
Report form one component team on progress
Information on last month, this month, next month’s activities for all components
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
Development and Revision: The steps in this section will need to following your planning cycle. This cycle may be
set by the district. You may want to add specific months following each step to ensure that all work will be
completed to comply with your planning cycle and deadline for truning your plan into the district.
Implementation and Impact of the Improvement Plan: There may be district guidelines for numbers and dates
for I & I Checks or councils may want to do more or fewer than three.
PRINCIPAL SELECTION POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Preparation
When the council learns that the school needs to hire a principal, they will:
1. Select a trainer of their choice to deliver training in recruitment and interviewing techniques. The council
Vice-Chair (or designee) will arrange for this training on the date agreed upon by the council and call a
special called meeting of the council for this purpose with “Principal Selection Training” as the agenda.
2. Distribute copies of this policy to all members before the scheduled training and send a copy to the trainer
who will be providing the selection training.
The council may also elect a Vice-Chairperson (if none exists) to chair the council during the principal selection
process.
Selection Process
The council will:
1. Design and carry out processes to get stakeholder input on what traits will make the best leader of this
school. Stakeholder input will involve but not be limited to faculty/staff, parents, and students (when
appropriate)
2. Call a special called meeting of the council and meet in OPEN SESSION to:
a. Discuss wit the superintendent any qualifications required by the Board, the process and the timeline
for receiving applications, and other steps in the hiring process.
b. Develop a set of criteria for a strong candidate using the stakeholder input plus council members’
ideas. The council will aim for a list of about 10 criteria. These criteria will not discriminate based on
race, ethnicity, gender, marriage or family status, religion, political affiliation, disability, or age.
c. Use the criteria they have developed to write standard interview questions that fit those criteria and
which will be asked of all candidates in in-person interviews.
3. Call a special called meeting of the council and meet in CLOSED SESSION to:
a. Review all applications and written references and select applicants to interview.
b. Determine if information in the written applications and resumes point to any specialized questions
that should be asked of a particular applicant and develop those questions if necessary.
4. Schedule interviews with each applicant who has been selected to be interviewed.
5. Conduct each interview in a special called meeting in CLOSED SESSION during which:
a. All the standardized questions will be asked in the same order for every candidate.
b. Any specialized or follow-up questions will be asked after the standardized questions
c. A discussion will be held immediately following each interview about how well the applicant meets
the criteria.
6. Hold CLOSED SESSION discussion of the merits of all applicants and work toward consensus on the final
selection.
Selection of the New Principal
After all information is gathered, the council will:
1. Meet in OPEN SESSION to make the final selection of a new principal
2. Notify the superintendent immediately of the councils choice. This choice is binding on the superintendent
who will complete the hiring process.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
PROGRAM APPRAISAL POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Program Appraisal Needs Assessment
Our annual SBDM Improvement Planning process will include:
1. An analysis of our state assessment dta and other school data as necessary to discover the extent to which
our students are meeting state standards and our programs are proving effective, including but not limited
to our categorical programs.
2. Systematic work to discover and correct the cause of and barriers to high performance by all students and
the movement of students toward our goals. These discussions will occur continuously at OCHS through
work and discussions during department, grade level team, and curriculum meetings.
3. A revision of our School Improvement Plan based on our needs assessment data for that year. The Plan will
set goals, address causes, and make indicated changes to programs and to help move our students to state
standards according to the timetable established by the Kentucky Board of Education.
We will implement this process to address the effectiveness of all our programs and the resulting Plan will be
monitored by the council through ongoing Implementation and Impact Checks.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
PROTECTION OF INSTRUCTIONAL TIME POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Commitment
Our schedule will provide the legally required hourse of instructional time or more, and students will be actively
involved in learning throughout those instructional hours. The administration and the teachers will take steps to
accomplish this commitment and minimize disruptions of instructional time.
Our Discipline, Classroom Management, and School Safety Policy will support the protection of instructional time.
Teacher Responsibility
All teachers will ensure that:
1. Students arriving in each classroom will immediately have work to begin.
2. When a scheduled activity is unexpectedly delayed or cancelled, students will be given alternative,
substantive learning activities to undertake.
3. Videotapes, CD’s, and television broadcasts will be used only when they efficiently convey knowledge and
skills called for int eh curriculum and are combined with other activities that require the students to process
and apply the information these types of resources provide.
4. The use of substitute teachers is kept to a minimum and that when substitute teachers are necessary they are
supplied with substantive learning activities to conduct, other necessary items to conduct class as normally
as possible, and the name of at least one other nearby teacher for questions and support.
Principal Responsibility
The principal (or principal designee) will:
1. Make sure that intercom interruptions from the office occur only at designated times and in emergencies.
2. Ensure that new staff members and substitute teachers are aware of the school’s commitment ot and the
teachers’ responsibility for minimizing disruptions to instructional time.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
SCHOOL DAY AND WEEK SCHEDULE POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Criteria for Developing the School Schedule
Our schedule will:
1. Reflect our mission and belief statements.
2. Give all students access to all classes, avoiding conflicting schedules of specialized classes, and preventing
any exclusion related to cultural background, physical abilities, socio-economic status, and intellectual
status.
3. Provide students with the learning time they need, including technology access to complete writing
assignments and other learning activities.
4. Facilitate appropriate decisions to give particular students expanded time and support for successful
performance (such as independent study, additional time to work on a project or assignment, or other
appropriate methods for the situation)
5. Support our Curriculum Policy, our Instructional Practices Policy, our equity and diversity commitments,
and the Goals and Strategies in our School Improvement Plan.
6. Allow teachers shared time to collaborate and plan on a regular basis
7. Facilitate teacher opportunities to switch teaching assignments to capitalize on different teacher’s in-depth
knowledge of specific topics.
8. Facilitate teacher opportunities to adjust the length of class periods when needed to provide the best
instruction.
9. Promote reasonable and appropriate enrollments for all classes and appropriate numbers of pupils each
teacher works with in the course of a day.
10. Respect the beginning and ending times fo the school day and school calendar year as established by the
Board of Education.
Process for Developing the School Day Schedule
Annually, the principal will implement a school day schedule that includes any changes that have been adopted by
the council.
The school day schedule will be reviewed each year using the following procedures;
1. In December, the council will appoint the Efficiency Committee (or create an ad-hoc committee) to
complete the following tasks:
Review student performance data and survey data (if available) from students, parents, and staff on
how well instructional time is being used.
Brainstorm current time barriers to implementing needed practices and meeting student needs and
ways the schedule might be changed to remove those barriers.
Discuss advantages and disadvantages of various changes, focusing on the criteria listed in the first
section of this policy
2. IN January, committees will notify the group charged with scheduling if recommendations they have made
or are considering would have schedule implications.
3. Based on the above work the committee will consult with the principal and make recommendations
concerning schedule changes for the coming school year no later than the end of February.
4. In March, the principal will prepare a recommendation to the council on a schedule for the coming school
year including changes (if any). The principal’s recommendation may include more than one option and
should reflect input from committee work.
5. The OCHS SBDM council assigns to the building principal the responsibility for making decisions within
the parameters of this management function. The council may be consulted throughout the year by the
principal to assist in developing guidelines and offer suggestions in this area.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: February 14, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
SCHOOL SPACE USE POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Criteria for Assigning School Space
The principal will assign the use of school space during the school day in a manner that will:
1. Take each student’s developmental needs into account
2. Facilitate the implementation of our School Improvement Plan
3. Maximize staff opportunities for sharing resources, mentoring, and collaborating with teachers and students
of similar grade levels, subject areas, or collaborative groups for consecutive years.
Classroom Space Assignments
To assign classroom space, the principal will:
1. In March, invite all returning staff members to indicate their preference for continuing or changing
classroom space assignments for next year.
2. In April, meet with any staff members whose requests may be difficult to grant to disucss reasons for the
staff member’s interests, factors making it difficult to grant the requests, and possible solutions. Depending
on specific uncontrollable situations that arise, classroom changes may occur any time prior to the start of
the school and during the school year.
3. In May, assign classroom space based on the criteria in the first section of this policy and notify all staff
members of their individual assignments.
4. In August, notify the council of how classroom space has been assigned.
Altering Classroom Space Assignments
After assigning classroom space, the principal may alter those assignments:
1. When necessary to respond to unanticipated enrollment or staffing changes.
2. When the principal and affected teachers agree that a change is needed.
3. When the council changes other policies or the School Improvemetn Plan and recognizes in the minutes
that those changes may require space use changes that cannot be put off until the next school year.
Assignments of Non-Classroom Space
For non-classroom space, the principal will make decisions based on the criteria in the first section of this policy
after consulting with staff members who work or will work in any space affected by change from existing
arrangements.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: February 14, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
STAFF ASSIGNMENT TIME
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Staff Time Assignment
Note: In school districts with teacher contracts, requests for transfers will comply with any employer-employee
bargained contract which is in effect. (KRS 160.345).
By August 1st of each year, the principal shall prepare a school staff time assignment plan for the following school
year, and shall present the plan to the school council for consultation of the plan. A follow up plan that reflects
amendment ot the original plan shall be prepared by the principal and submitted ot the school council for approval.
Discussion of the plan shall include school wide priorities and concerns only and will not include discussion of
individual staff persons. This council policy shall also be consistent with the applicable indicators from the
Standards and Indicators for School Improvement (SISI).
All vacant positions, whether existing or new, shall be posted on the bulletin board in the faculty lounge within one
week of the vacancy being declared so that esisting teachers shall be informed of this circumstance. Teachers shall
have three (3) working days for the date of the polsting in the faculty lounge to inform the principal, in writing, of
their request to be considered for reassignment ot the vacant position. The reassignment of existing staff is as the
discretion of the principal. This school council policy shall also be consistent with the applicable indicators from the
Standards and Indicators for School Improvement (SISI)
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: March 14, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
STUDENT ASSIGNMENT POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Criteria for Student Assignment to Classes and Programs
The principal (or principal’s designee) will assign students to classes and programs in a manner that will:
1. Take each students developmental needs into account
2. Facilitate the implementation of our School Improvement Plan
3. Prepare all students to be ready for college level work, vocational training, military or professional career
following their high school graduation.
4. Implement each student’s Individual Graduation Plan. (Secondary)
5. Support the goal of not exceeding the state class size cap except under the following circumstances:
Temporary exceptions in order to provide an appropriate assignment to a student newly enrolled in the
school
Permanent exceptions madke after meeting will all the teachers for the appropriate student level and
topics to discuss student needs and possible solutions and after determining that not reasonable
alternative will meet the student’s needs.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: May 9, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
TECHNOLOGY ACCEPTABLE USE POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Student Name: Homeroom:
Student User Contract
Directions:
After reading the Student Acceptable use Policy, please read and fill out the appropriate portions of the following
contract completely and legible. The signature of a parent or guardian is required for direct access for all students.
Please return the contract to your teacher.
I have read the Owen County Schools Network Student Acceptable Use Policy. I understand and will abide by the
stated Terms and Conditions. I further understand that violation of the regulations is unethical and may constitute a
criminal offense. Should I commit any violation may access privileges may be revoked, school disciplinary action
may be taken and/or appropriate legal action.
Student Name (please print):
Student Signature: Date: / /
Parent or Guardian
As the parent or guardian of this student, I have read the Student Acceptable Use Policy for Owen County Schools
internet and E-Mail access. I understand that this access is designed for educational purposes and Owen County
Schools have taken available precautions to eliminate access to controversial material. However, I also recognize it
is impossible for Owen County Schoosl to restrict access to all controversial materials and I will not hold them
responsible for materials this student may acquire on the network. Further, I accept full responsibility for
supervision if and whenmy child’s use is not in a school setting but is accessing school-owned technology resources.
I hereby give my permission of the student named above to have Internet access and certify that the information
contained on the form is correct.
Parent or Guardian (please print):
Signature: Date / /
Daytime phone number:
Evening Phone number:
The Owen County Schools has access to and use of the Internet and E-mail as part of the instructional process.
Students must sign a student Acceptable Use Policy agreement before direct access to Internet or teacher directed
electronic mail will be provided. Written parental consent shall be required before any student is given direct,
hands-on access to the Internet or to teacher directed electronic mail. However, educators may use the Internet
during class directed group demonstrations with or without parental consent. Studetns will be held accountable for
violations of the student Acceptable Use Policy agreement and understand that disciplinary action may be taken.
* Please sign and check YES or NO for each statement below
I give permission for this student to use the Internet. YES NO
I give permission for this student to have an email account YES NO
I give permission for this student’s picture to appear on district or school web sites. YES NO
I give permission for this student’s work to appear on district or school web sites. YES NO
I give permission for this student to be videotaped or broadcast live on TV in the school setting. YES NO
Parent or Guardian Signature: Date: / /
Local Technology Resources
o The use of your account must be in support of education and research and consistent with the educational
objectives of the Owen County Schools.
o You may not give your password to anyone.
o You may not transmit obscene, abusive or sexually explicit language
o You may not create or share computer viruses.
o You may not destroy another person’s data
o You may not use the network for commercial purposes.
o You may not monopolize the resources of the Owen County Schools Network by such things as running
large programs and applications over the network during the day, sending massive amounts of e-mail to
other users, or using the system resources for games.
o You may not break or attempt to break into other computer networks.
o You may not use MUD (multi-user games) via the network
o You are not permitted to get from or put onto the network any copyrighted material (including software.)
Copyrights must be respected.
o You are not permitted ot ger from or put onto the network any threatening or sexually explicit material.
Internet Regulations
o Internet access through the school is to be used for instruction, research, and school related activities.
o School access is not to be used for private business or personal, non-school related communications.
o Teachers, library media specialists, and other educators are expected to select instructional materials and
recommend research resources in print or electronic media. Educators will select and guide students on the
use of instructional materials on the Internet.
o You may not offer Internet access ot any individual via your Owen County account.
o Purposefully annoying other Internet users, on or off the Owen County Schools system is prohibited. This
includes such things as continuous talk requests and chat rooms.
o Students should not reveal their name or personal information to or establish relationships with “strangers”
on the Internet, unless a parent or teacher has coordinated the communication.
o The school should never reveal a student’s personal identifty or post a picture of the student or the student’s
work on the Internet with personally identifiable information unless the parent has given written consent.
o A student who does not have a signed AUP on file may not share access with another student. As a user of
this educational system, users should notify a network administrator or a teacher of any violations of this
contract taking place by other users or outside parties. This may be done anonymously.
Electronic Mail Regulations
Students and employees of Owen County Schools are prohibited from using district resources to establish Internet
E-mail accounts through third party providers. Only Kentucky Education Technology Systems e-mail can be used.
o Be polite.
o Do not write or send abusive messages to others.
o You may not use electronic mail for communications tha are not directly related to instruction or
sanctioned school activities
o Do not use electronic mail, for instance, for private business or personal, non-related communications.
o You may not swear, use vulgarities or any other inappropriate languages
o You may not send or attach documents containing pornographic, obscene, or sexually explicit material.
o You may not access, copy or transmit another user’s message without permission
o Do not reveal your personal address or phone number or those of other students unless a parent or a teacher
has coordinated the communication.
o You may not send electronic messages using another person’s name or account.
o You may not send electronic messages anonymously.
o Do not create, send, or participate in chain email. The electronic mail is not guaranteed to be private.
People who operate the system do have access to all mail. Messages relating to or in support of illegal
activities may be reported to the authorities.
Communication Devices
A person shall not use communication devices for purposes of transmitting or receiving messages (INCLUDING
TEXT MESSAGES) in the Owen County Schools.
o Devices must be turned off upon entering the school building and remain turned off until 20 minutes after
dismissal or exiting the building; this includes, but is not limited to, any assigned detention, in-school or
Saturday school.
o All devices must be stored in a secure place (purses, pockets, etc.)
o Use of communication devices is banned at all times except for critical emergencies
o Any violations of these usage policies will result in confiscation.
o If the device has been confiscated, a parent/guardian will need to come to school to pick the device up from
the office. Chronic non-compliance shall result in PERMANENT loss of privileges.
The school district accepts NO RESPONSIBILITY for use, breakage, theft or loss
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
UN-RETUREND/DAMAGES TEXTBOOKS AND FEE POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Textbooks
According to OCHS SBDM Council Policy, as parents, you are liable for any un-returned/damaged textbooks as
well as any school/instructional fees owed. The price for each book is based on newness and condition in which it
was returned.
The following can be consequences for un-returned books:
1. Report card for that semester will be held until book is returned or paid for.
2. No further books will be issued to the student
3. Student will pay for un-returned or damaged books
There will be an inventory in each class and each student will e assigned a book and number. At the end of the
semester, inventory will be taken and any student that does not hae their book will be held liable.
Student Fees
School/Instructional fees are due at the beginning of the year. All classroom fees and Instructional fees are to be
paid by September 30.
The following can be consequences for unpaid student fees:
1. Report card will be held until fee is paid
2. No transcripts will be given
3. Students with outstanding debt will be the last students to have classes scheduled.
4. Students with outstanding debt will not be permitted to purchase parking passes until all debt has been
satisified.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: April 11, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
Academic
Performance
Policies
ATHLETIC ELIGIBILITY POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Athletic Eligibility
Every student-athlete in OCHS shall be passing ALL COURSES for athletic eligibility. However, if a student-
athlete falls below passing in one (1) class, he/she can continue to play if attending the ESS program each Tuesday
and Thursday until all grades are passing. If a game falls on a Tuesday or Thursday, the student-athlete must attend
all or part of the ESS program before going to the game Example 1: If the team bus leaves at 4:00 pm, the student-
athlete must attend ESS from 3:30 – 4:00. Example 2: If the game is at home, the student athlete must attend ESS
until time to report to the game.
In the event a student-athlete falls below passing in two (2) or more classes, he/she will be ruled ineligible to
participate in any extra-curricular activity and required to attend the ESS program. Once the student-athlete’s grades
have been brought up, he/she will be allowed to continue participation in extra-curricular activities.
Grade Reports will be ran EVERY Monday and any action taken on behalf of the school will be enforced from
Monday to the following Monday, when a new grade report will be ran. Example 1: If a student-athlete is failing
two clases on the Monday that grade reports are ran, he/she will be ineligible for the entire week and must attend
ESS on Tuesday and Thursday. The results of the grade report the following Monday will determine the student-
athlete’s eligibility for that week.
To maintain consistency across the overall Owen County High School Program, all coaches/sponsors will adhere to
this policy.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
DROP-OUT POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Any student (ages 16-20) classified as a “drop-out” under the KCCT accountability
guidelines is ineligible to attend any OCHS extracurricular activity or event. This includes,
but is not limited to: ballgames, dances, concerts, plays, and flag football
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
ENHANCING STUDENT ACHIEVEMENT POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, EveryDay!!!”
SCHOOL MISSION AND BELIEFS STATEMENT
The Mission:
Owen County High School will strie for high student performance, high quality teacher and administration, and a
strong and supportive environment for every child.
We Believe:
1. Teachers should be approachable and care enough to make a difference.
2. Every encounter with a student is an opportunity for learning to take place.
3. Education replaces fear, ignorance, and apprehension with confidence, knowledge, and empowerment.
4. There needs to be uniformity of discipline throughout the school.
5. Students should learn how to give back to themselves and their community
PROCEDURES
In order to carry out our school’s mission and to accomplish Kentucky’s Learning Goals, we will:
1. Develop SBDM policies, which contribute either directly or indirectly to accomplishing this mission.
2. Develop SBDM policies, which contribute either directly or indirectly to enhancing student achievement by
improving teaching and learning at our school for each and every student.
3. Complete an annual needs assessment including bu not limited to analyzing student performance on state
assessment.
4. Annually revise our School Improvement Plan to address identified needs. The council will be responsible
for adopting the plan and conducting Implementation and Impact checks to monitor it.
5. Budget and hire to support our School Improvement Plan
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
EXTENDED SCHOOL SERVICES/CREDIT RECOVERY POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Eligibility
In order for a student to be eligible to attend Extended School Services, he/she must meet the following
requirements:
3. Student must be failing or must be having difficulty in an academic subject.
4. Student must be failing or must be having difficulty in an elective course.
In order for a student to be eligible to attend Summer School Sessions, he/she must meet the following requirements:
5. Summer session will be held only for an academic course.
6. Student must have a minimum final score of 55% during the regular academic year.
7. Student must abide by all attendance and discipline guidelines set forth by the Owen County Board of
Education.
8. Upon completion of the Summer Session, the student will receive a grade according to the following
formula: 75% of the regular annual grade + 25% of the summer session grade/two (2) = grade given for the
summer session course.
Second Semester ESS – 3rd
Nine Weeks Only
Students may be afforded tohe opportunity to use ESS during the spring semester to complete work required to
receive a passing score in a course failed in the fall semester. This wirok will be on a contractual basis with the
individual teacher who should provide the necessary work to the ESS Coordinator.
The building principal must approve any deviation to the above guidelines
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
GRADING POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Grading
Teachers shall maintain detailed, systematic records of the achievement of each student and shall send a report every
four and one-half weeks to the student to be given to his/her parent/guardian. A mid-term grade will be calculated
half way through the corse to become a part of the permanent record. Students will then receive a final grade uon
completion of the course.
Each teacher shall administer a final exam for each course that will be calculated as one-fifth of the student’s final
grade for that class.
Grading Scale
A 100-92
B 91-83
C 82-74
D 73-65
F 64-0
Participation as a Part of Student’s Grade
A participation grade will be developed at the school level and adopted by the SBDM council.
Teachers at OCHS will require that participation be 8% of the students’ grade in each of their classes
OCHS teachers will set a criteria for student daily participation grades within their classroom. Grades should be
updated weekly.
This will be reflected in their classroom syllabus and communicated with the student’s parent/guardian
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
MID-TERM AND FINAL ASSESSMENT POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Ad Hoc Committee
An Ad Hoc Committee shall be formed to assist the school council with tasks associated with student assessment.
The committee shall be responsible for reporting to the council and shall be responsible for the following functions:
1. Developing a midterm and final exam procedure.
2. Develop a plan to analyze student work among departments.
Mid-Term Exam (defined)
Midterm exams are defined as cumulative exams given at the end of the first semester of coursework.
Final Exam (defined)
Final exams are cumulative exams given at the end of the course.
Mid-Term Exam Policy
Midterm exams shall be given in all courses and count for two test grades in the second nine-week’s grade.
Final Exam Policy
Final exams shall be given in all courses and count for 20% fo the students’ overall grade in the course.
The midterm exams will be given on the last two days of the second nine weeks. Students will take three (3) exams
each day.
The final exam schedule will be at the end of the year and shall be at least one and a half hour in length. In the
freshmen academy, the rotation final exam shall be given the day before exams in the core classes.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: May 9, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on
council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy
the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.
PROFESSIONAL DEVELOPMENT POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Professional Development
Experience provided ot the faculty and staff to prepare them to fulfill their responsibilities and to maintain a focus
on the needs and interests of children. Professional development includes the date provided by the state, temporary
duty requests, and other times provided by the individual employer. Professional development may explore general
topics and specific fields.
Standing Committee
A standing committee will be formed to be responsible for the following:
1. Assess the professional development needs of the faculty and staff.
2. Crate a plan for professional development
3. Participate in the management of professional development activities including scheduling, facilities, and
consultative assistance.
4. Develop guidelines for personal professional development.
5. Evaluate the program and report results.
Needs Assessment
The professional development committee shall conduct a needs assessment periodically to determine priorities for
the professional development program. The results shall be reported to the council and to the faculty.
Plan-of-Action
The professional development committee shall create a plan for professional development which shall include the
following:
1. A summary of needs
2. Goals for professional growth
3. Expected outcomes, objectives
4. Training activities
5. Timeline
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on council responsibilities and
then attached in an attachment section at the end of the bylaws. There is no need to copy the whole policy into the body of the bylaws. KASC’s
Bylaws Kit models this.
SCHOOL-WIDE LEARNING CHECKS
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Academic Performance
In an effort to ensure that all students are progressing to proficiency, OCHS requires that Diagnostic Assessments
will be administered to all students. The Diagnostic Assessment tools will be used to check student learning at least
three (3) times during the school year to determine enrichment and remediation activities for individual students to
reach proficiency or beyond.
State Assessment blueprint will be sued as a guideline for all Diagnostic Assessment tools.
Each area will be expected to administer their first, second, and third diagnostic assessments prior to October 1,
December 20, and April 1 of each year, respectively.
Each department, or core content area, will be responsible for the administering of its diagnostic assessment.
Diagnostic assessments for Language Arts, Science, Math, and Social Studies will be administered during the
regular class period.
Diagnostic assessments for PL/VS and Arts & Humanities will be administered during a regularly scheduled
TEAMS period.
Analysis of diagnostic results and monitoring of the diagnostic plan are the responsibilities of the department chir.
The department chair may seek assistance form tis department members to disperse workload. Results of the
diagnostic assessment are to be submitted to building administrators within ten school days of the assessment, unless
an alternate arrangement is made between the administrator and the department chair prior to administering the
diagnostic assessment. Results are to be submitted in the form of a report containing individual student results,
performance of the group according the state assessment blueprint, and disaggregating of results from regular
education and special education populations to identify gaps.
Students performing below proficiency on diagnostic assessments will have an intervention plan developed
implemented and monitored for remediation in accordance with current, proven best practices in education. Student
results will be shared with parent/guardians.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: May 9, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on council responsibilities and
then attached in an attachment section at the end of the bylaws. There is no need to copy the whole policy into the body of the bylaws. KASC’s
Bylaws Kit models this.
SUBSTITUTION OF 8TH
GRADE ALGEBRA I FOR A HIGHER LEVEL CORUSE
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
The following policy was discussed by the SBDM council on March 13, 2002.
Students who have taken Algebra I in the 8th
grade may substitute a higher-level math couse in accordance to 703
KAR 3:305 Section 2 (2) and Section 2 (4)(a)2 for meeting the graduation requirements of Owen County High
School. The rationale for such action allows students who meet or exceed 704 KAR 3:305, Section 2 (c), the
flexibility of incorporating results of completed course offerings that re advantageous for the individual student
when seeking higher class ranking and scholarship opportunities.
The courses for substitution include re-take Algebra I and Pre-Calculus.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: April 11, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
Learning
Environment
Policies
DISCIPLINE, CLASSROOM MANGAEMENT, AND SCHOOL SAFETY POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
District Code of acceptable Behavior and Discipline
Our school follows the Owen County District Code of Conduct which is attached to this policy. During the first
week of school, the principal (or principal’s designee) will:
1. Provide each student with a copy of the District Code of Conduct.
2. Require each student to return a signed Acknowledgement Form from his/her parent/guardian showing that
the parent/guardian has seen and reviewed the Code.
3. Follow-up as needed with any student who has not returned the signed acceptance, or assign other staff
members to do so.
The principal (or principal’s designee) will follow steps 1-3 above for all students new to the school during the year.
School Safety Plan
Our school will maintain a School Safety Plan addressing procedures to provide a supportive, safe, healthy, orderly,
and equitable learning environment for both students and staff. This plan will also address any issues identified by
out stakeholders and isses required by state law. A copy of our current Safety Plan is attached.
School Safety Plan Review
Our School Safety Plan will be reviewed every odd number school year by the Efficiency Committee using the
following procedures:
1. A data review of the overall trends in student disciplinary referrals and consequences for the previous year
including trends disaggregated by gender, race, disability, and participation in free and reduced price lunch.
2. An analysis of the implementation and impact of the activities in the plan.
3. A full report to the council including, but not limited to:
An overview of the trends in the disciplinary referrals and consequences data.
A report of the status of each activigty that should be started or completed.
Recommended adjustments needed in the plan to ensrue progress toward the school’s safety goals.
4. The council will be responsible for approving and adopting any changes to the School Safety Plan
School-Wide Discipline Rules
In addition to the District Code of Conduct and our School Safety Plan, we have adopted the following school-wide
rules:
1. Rule 1
2. Rule 2
3. Rule 3
4. Rule 4
5. Rule 5
Responsibilities
Principals and assistant principals are responsible for:
1. Disseminating and interpreting the behavioral and discipline standards and guidelines of the district and
school.
2. Ensuring that all staff and students adhere to the District Code of Conduct.
3. Providing support and guidance to teachers in the implementation of the district and school behavioral and
discipline standards and guidelines
4. Working with parents and guardians when issues arise involving behavior and discipline of a student.
Teachers are responsible for:
1. Establishing specific standards of conduct for their individual classrooms including clearly defined
consequences when those standards are not met.
2. Communicating those standards to paretns and posting them where students can see them throughout the
year.
3. Teaching those standards and consequences to students during the first two weeks students are in the class
and explaining the standards and consequences to students who join the class after the first two weeks.
4. Holding students to the set standards and issuing the appropriate consequences when thos standards are not
met.
Counselors are responsible for:
1. Providing support and guidance to help students and parents understand, correctly interpret, accept, and
follow the behavioral standards and guidelines of the district, school, and classroom.
2. Providing support and guidance to teachers in the implementation of classroom management techniques
and strategies.
Students are responsible for:
1. Accepting and following the behavioral standards of conduct expected by the district, school, and each
classroom.
2. Asking for help when they do not understand the behavioral expectations or feel that theya re unable to
comply.
Parents and Guardians are asked to:
1. Become familiar with documents related to district and school standards of behavior and discipline and ask
the school questions when they do not understand language or details in these documents.
2. Work with the school when issues arise involving their child’s behavior or consequences given to their
child by the school or teacher.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
STUDENT TARDY POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
In order to provide a safe and orderly environment for your child, we have developed the
following procedures for processing student tardy to school, to class, and leaving school.
Tardy to School/Class/Leaving School
A. When arriving to school after the tardy bell, all students must report to the office to sign in and receive an
admit slip to class.
B. If a student must leave school early, he/she must be signed out by the parent/guardian or designee located
on student information sheet. Phone calls WILL NOT be accepted to allow students to leave school.
C. If a child has a valid excuse (Dr. note, court appearance, death in family, funeral) to leave and the
parent/guardian cannot come to school and sign the student out, the parent may send a note to school to
allow the child to leave. The note needs to be submitted to the office prior to 8:00 am and approved before
the student may leave. The administrative staff will determine whether or not your excuse is valid.
D. Students that are 18 years of age MAY NOT sign out of school without an adult’s signature unless
approved by an administrator in advance. This approval must be done each time a student needs to leave
and it also needs to be done before 8:00 am. Students may not sign their own parent notes unless approved
by an administrator.
E. Students who miss less than 60 minutes in a school day are considered tardy. Students may use two parent
notes for tardies leaving school per semester. Excused or unexcused will be determined by our attendance
policy. Failure to bring a note results in an automatic unexcused tardy.
F. Each student has a five minute passing time to get to class. Students are to arrive to each class on time.
Unexcused tardy to class will be discipline according to the consequences below
1st, 2
nd, 3
rd Tardy
Student is escorted to classroom by sweep team members
Parent contact is made
4th
Tardy
Student is escorted to ISD
Student completes Corrective Action Plan for Tardy
Copy the Student Tardy Policy form the Stduent Handbook
Student serves ISD for that period
Student meets with Administration
Parent contact is made
5th
Tardy
Same as above, except…
Student serves ISD the remainder of the day and is assigned to IDS for the following day
6th
Tardy
Same as above, except…
Student serves ISD the remainder of the day, is assigned five (5) days of after school detention, loses
driving/parking privileges for 10 days.
7th
Tardy
Same as above, except…
Student is assigned ten (10) days of after school detention
8th Tardy
Student is escorted to the main office
Parents are contacted to come to school
Student is suspended for three (3) days.
If there are any questions concerning what an excused absence is defined as, please refer to the
Owen County Schools – Student Code of Acceptable Behavior and Discipline
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
NOTES ON USING THIS POLICY
CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on council responsibilities and
then attached in an attachment section at the end of the bylaws. There is no need to copy the whole policy into the body of the bylaws. KASC’s
Bylaws Kit models this.
WEAPON’S POLICY
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Purpose
The purpose of this policy is to supplement Kentucky School Laws as defined by KRS and Owen County Board of
Education Weapons Policy (05.48), as needed, to provide a safe environment for OCHS students.
Definitions
The definitions found in KRS 500.080 shall apply
Weapons Prohibited
Carrying, bringing, using or possessing any weapons or dangerous instruments in any school building, on school
grounds, in any school vehicle or at any school-sponsored activity is prohibited. This includes pocket knives and
hunting knives.
Exceptions
1. The exemptions outlined in KRS 527.070 shall apply
2. An instrument used under teacher direction and supervision shall be exempted unless such instrument is
used during threat. Example – a utility knife is used during an art class may be considered a dangerous
instrument if a student threatens to use it to commit harm to another student.
3. Students desiring to bring a table knife for cafeteria use must obtain prior approval.
Reporting
1. Violation of this policy shall require that the principal immediately make a report to the superintendent,
who shall determine if charges for expulsion should be filed.
2. Any school employee who has reasonable acuse to believe that conduct has occurred in violation of any
KRS statute, district or school policy involving weapons shall immediately notify the principal or
designated representative.
3. The principal shall immediately notify law enforcement officials when an act has occurred on school
property or at a school-sponsored function that involves student possession of a firearm in violation of the
law or assault involving use of a weapon.
4. Violations by visitors shall be reported to a law enforcement agency.
5. In accordance with KRS 1610.195, if a student with a history of weapons violation or abuse of a school
employee is assigned to work with or come in contact with a teacher, this teacher shall be provided a
written notification of such behavior.
POLICY EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
Owen County
High School
Procedures
CATS INCENTIVE PROCEDURES
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Policy
OCHS will institute a system of incentives in order to get the best effort from all students on CATS testing and to
reward academic achievement on the test.
Procedure
The SBDM will assign these duties to an ongoing committee (Learning Environment Committee) of approximately
15 people to oversee the incentive program. The committee will work in collaboration with the administrators, office
staff, and counselor’s office in implementing the incentives.
Timeline of Duties with Responsibilities
March
The counselor will give a list of students to be testing to a pre-testing subcommittee. This subcommittee will
organize the content area teachers into teams for the sophomore/junior testing. They will also oversee the
assignment of students to each team.
April
The pre-testing subcommittee will establish a plan for announcing the teams and providing time for each team to
meet. The attendance/effort subcommittee will plan specific attendance and effort grade incentives and
communicate them to all stakeholders. This subcommittee will also organize spreadsheets on the t:drive for the
tracking of effort grades.
May
The entire committee will organize a field day or comparable grop reward for students who have shown good faith
effort and will implement group attendance incentives with assistance from the office staff and administrators.
August
The counselor will give a list of seniors to be testing to the writing test subcommittee. The subcommittee will work
in conjunction with the English Department in assigning students to rooms for testing. This subcommittee will also
organize any effort/attendance incentives for the on-demand test and the writing portfolios
September
When scores are returned, the committee will divide into the necessary subcommittees to prepare for
implementation of the incentives. Subcommittees may include data organization (for determining team winners and
Honor Roll), Café’ Rebel Coupons, lunch vouchers, team competition reward, and final exam coupons.
October
The Guidance office will plan and implement a reception to recognize the Honor Roll students. The Subcommittees
will implement to various incentives.
November
The entire committee will review the process from the round of testing just completed and offer suggestions for
revision for the next testing cycle.
January
The committee will present suggestions to the SBDM for revision
PROCEDURE EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
COLLEGE VISITATION GUIDELINES PROCEDURES
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Visitation
Each student who plans to go to college next fall should, at the very least, visit the school he or she wishes to attend.
The following is a list of guidelines for college visits at OCHS.
Each student must follow these steps before visiting a school:
1. Fill out an application to the school and keep it on file with the counselor’s office.
2. Pick up the handout, “Getting the Most from a College Visit”
3. Set up the visit by calling the admissions office of the college confirming your visit.
4. Pick up your application from the counselor then decide if you want to apply.
Note: All college visions must be approved by the counselor’s office at least one week before the visit
Note: If guidelines are not met completely, absence could be considered unexcused.
Visitation Restrictions
1. All students, permitting they complete the steps above, will be allowed two college visits per year.
2. Students with a cumulative GPA of 3.0 or higher OR have met all EPAS College Readiness Benchmarks
will be allowed to take an additional two (2) college visits per year.
3. Any student wishing to take more than two (2) college visits in any one school year, must have a completed
FAFSA application on file in the guidance counselor’s office.
PROCEDURE EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: January 10, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
DANCE PROCEDURES
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Prior to Dance
1. Approve the date and time with principal, front desk clerk, and bookkeeper
2. Arrange for the following:
Chaperones
Music/DJ – Notify Bookkeeper
Concession Stand Sponsors/Workers
Sign-in sheet for students to sign in ther guest during the week of the dance. This will be placed in
front office.
Cash boxes for dance and concession – Notify bookkeeper a minimum of two (2) days prior to the day
of the dance.
Plan for Chaperones – assignments/rotation times/location (backdoor, concession, front lobby, roamer)
Note: Administrators are not chaperones. We will have an administrator present. They may arrive late and leave
early.
Day of the Dance
1. During the work day:
Cash Boxes
Check for DJ
Sign-in Sheet
2. Evening of the dance:
Chaperones report to the dance area within three (3) minutes remaining in the ball game.
Table set up to take tickets
Concession set up
DJ set up
Arrange Clean-up crew (dance area, restrooms, floors)
Fill out cash box forms and secure in vault
Turn in Dance Criteria Check Sheet to bookkeeper.
PROM/WINTER FORMAL
(ANY SCHOOL DANCE)
GUEST FORM
Non-OCHS Students
OCHS Student Name:
GUEST INFORMATION
Guest Name: Age: (must have ID):
School Currently Attending:
Phone Number:
Address:
STREET CITY STATE ZIP
Telephone #: Emergency Contact #:
Parent/Guardian Name:
Address (if different from above):
STREET CITY STATE ZIP
Parent/Guardian Signature:
OFFICE USE ONLY
PROCEDURE EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: February 14, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
Principal Approval: Approved Denied
FIELD TRIP PROCEDURES
OWEN COUNTY HIGH SCHOOL
“Inspiring Every Student, Every Day!!!”
Field Trip
When students go on field trips, they must abide by all school rules or their eligibility will be lost fo future field trips
that year. A proper parent permission form must be filled out before a student can go off campus.
Requirements
Students are required to maintain good in the area of discipline. Students with suspensions on their discipline
records will not be allowed to attend field trips for the current school year. Students who are assigned to Saturday
school during the week of the field trip will be ineligible for that particular school activity.
Procedures
1. Get approval for field trip plan. Request for Field Trip form is located on Owen County webpage (choose
Staff, then Forms). Complete and submit electronically to Principal.
2. Obtain and complete Field Trip Packet (located in the Teacher Handbook for your use to make copies as
needed).
3. Contact bus garage via phone or email to get tentative date for bus availability. Pick up forms in teacher
workroom, complete and forward to bus garage.
4. Secure funding, if necessary. You can also check with the YSC to see if they can be of any assistance.
5. Make note of special transportation (handicapped bus) on bus request, if necessary.
6. Determine cost per student: Admission, if applicable AND estimated transportation (fuel and drive) cost.
7. Distribute permission forms to students.
8. Check with the secretary/school nurse about a person in medication/medical attending all field trips.
9. Contact the bookkeeper three (3) days in advance to purchase KSBIT insurance on each student.
10. Inform the cafeteria manager at least three (3) days in advance of the field trip that your particular group
will not be at school for lunch that day. Request sack lunches at that time if needed.
11. All teachers requiring a sub that day must fill out a Request for Absence From Worksite form. It is
important that all classes try to be filled with teachers remaining behind. A schedule for all class coverage
needs to be given to the secretary and principal.
12. Make certain that you have received a confirmation of bus transportation at least three (3) school days prior
to the trip. This will be in the form of a PINK copy of the bus request completed by transportation. It will
be put in your mailbox as soon as it is received from the bus garage.
13. Make sure parent chaperones are on the approved volunteer list. It is located in the office.
14. All students attending the field trip must be in compliance with the school’s behavior/academic policy.
15. Submit to the bus garage, at least one (1) day prior to the field trip, a detailed listing of all people (students,
teacher, and chaperones.)
PROCEDURE EVALUATION
We will evaluate the effectiveness of this policy through our School Improvement Planning process.
Date Adopted: February 9, 2009
Date Reviewed or Revised: April 11, 2011 Council Chairperson’s Initials: DKO
Date Reviewed or Revised: Council Chairperson’s Initials:
Owen County High School
Emergency Procedure
Supplement
Owen County High School
2340 Highway 22 East
Owenton, KY 40359
502-484-5509
Introduction
With the ever-present chance of an emergency situation, OCHS members have devised a plan to deal with crisis as
they happen. Hopefully, we will not be faced with the execution of these plans, but we will be prepared. This is a
supplement to the Owen County Schools Emergency Procedure Guide.
THIS GUIDE ALONG WITH THE DISTRICT PROCEDURES LIST, ATTENDANCE CARDS (ORANGE,
GREEN, YELLOW), AND UPDATED COPIES OF ALL CLASS ROSTERS WILL BE KEPT IN THE
CLEAR PLASTIC FOLDER. THE FOLDER WILL BE KEPT ON THE HOOK ON THE BAK OF EACH
CLSSROOM DOOR. TAKE IT WITH YOU UPON EACH EVACUATION OF THE BUILDING OR
WHEN MOVING TO DESIGNATED TORNADO DAFE AREAS.
Crisis Team (see Appendix A for current year information)
At the beginning of each school year, a crisis team will be developed. The crisis team should consist of the principal,
assistant principal, counselor, school nurse, traffic directors, and CPR/first aide certified individuals. During
emergencies, the crisis team will report to designed areas.
Designated Crisis Team Assembly Areas
The primary assembly area for the crisis team will be the main office. The 1st alternative area will be the flagpole
and the 2nd
alternative will be the “Y” intersection on the entrance drive. The alternate will be used on direction or as
situation dictates the need to move further from building.
Crisis Kits
1. Counselor is in charge of crisis kits at the high school. Four kids will be maintained: one in the counselor’s
office, one in the main office, one at the BOE, and one at the bus garage. See Appendix D for a list of
contents for each kit.
2. Assistant Principal or designated person will take one crisis kit to the Family Reunification Center
(designated as the fair grounds)
Media
Crisis team will establish a press area where all media personnel will be required to remain. This area is where all
prepared statements and interviews are to be conducted. Any requests from media personnel will be directed to the
Office of Superintendent. At no time should any employee give any statement to the media unless the Central
Office has cleared the statement for release. Do not allow any students to make statements to the media. If
media personnel are uncooperative, advise any crisis team member of the situation. The crisis team will request
assistance from Law Enforcement agencies.
General Procedures
Teachers will maintain updated class rosters, advisor/advisee roster, club roster, this OCHS Emergency Supplement,
the BOE emergency procedures guide and copies of the emergency sign out sheets in a folder/file. These items will
be kept on the hook on the back of each classroom door.
Student Accountability
Upon evacuation of the building, teachers will assemble students into two columns to facilitate roll taking. Teachers
will have orange, green, and yellow laminated cards in their emergency kits. If all students are accounted for, raise
the green card; if a student is missing, raise the orange card, and be prepared to give names of the missing students
to an administrator or crisis team member; raise the yellow card if you have any extra students. Appendix E contains
a diagram of how students should be assembled for this procedure.
Evacuation Procedures
1. Between block class change, ALL teachers responsible for evacuation area.
2. During lunch, lunch room monitor will be responsible for evacuating the lunch room and ensuring that all
students are returned to their assigned block teacher. Teachers who have students in the dining room should
report to the evacuation area to assist with accountability of their students.
3. During club or advisor/advisee, the club sponsor will evacuate and ensure that ALL students are returned to
the assigned block teacher.
4. Planning teachers will sweep building including bathrooms to ensure everyone has evacuated the building.
5. After evacuation, move students safely towards the “Y” intersection on the main drive.
6. Students will be evacuated to the football field or middle school gym as weather dictates.
Communication
School phone lines must be kept open for emergency communications. Individual cellular phones or walkie-talkies
will be sued to help maintain open lines. All two-way walkie-talkies will operate on channel one. See Appendix B
for a current list of cellular phone available.
Fire and Explosion
1. Activate school crisis team
2. Crisis team and all personnel certified in CPR/1st Aide report to designated area (flag pole or “Y”
Intersection)
3. Traffic and security monitors will direct people into and off of school grounds.
4. Principal and Assistant Principal will inspect building before leaving
5. All Faculty will help monitor activity of the students
6. Teachers will be responsible for making sure no students re-enter the building.
7. English Department will secure south and west entrances. (Media Center side and rear of building)
8. Social Studies Department will secure north and east entrances (Family/Consumer Science side and front of
building.
9. Communication chain of command will be: Principal, Assistant Principal, Counselor, and Planning Teacher
Storm
1. Assign office secretary to monitor weather alert radio
2. If students must leave, transportation director will handle transportation of students
Earthquake
1. All teachers and students stay in assigned areas
2. When movement stops, evacuate by fire route; crisis team report to assigned areas
3. Counselro passes out roster and counts heads.
Hazardous Accident
1. If we must stay inside, assemble CPR training people in lobby
2. If we must go outside, evacuate by fire rute and crisis team report to assigned areas
3. Report attendance to Principal or designated representative.
Bomb Threat
1. Treat as a fire drill
2. Code words will be given over the intercom
3. All teachers and students report to “Y” intersection on main entrance road
4. Crisis team will meet at designated area.
5. Report attendance to Principal or designated representative.
Lock-Downs for Unwanted Intruder (Inside and Outside Building) and Administrative
Lock Downs
1. All lock downs will be designated by an announcement of “WE ARE NOW IN A LOCK DOWN.” Details,
if needed, will be announced, phoned or emailed. Once you have locked down your room, slide the
appropriate green, orange, or yellow cards under your door so that it can be seen by an administrator.
2. Intruded Inside the Building:
a. Teacher get students inside the room
b. Secure doors, pull shades, get students away from doors and windows
c. Take attendance and report any missing or extra students.
d. Keep quiet until otherwise notified
3. Intrude Outside the Building:
a. Crisis Team Member from bottom floor brings outside classes in
b. Custodians secure all doors
c. Then treat as inside intruder.
4. Administrative Lockdown for other Reasons (Missing Student, Drug Search, etc)
a. Teachers get students inside the room
b. Secure doors, pull shades, get students away from doors and windows
c. Take attendance and report any missing or extra students
d. Keep quiet until otherwise notified
5. ALL CLEAR
a. When lock-down is no longer necessary and announcement will be made over the intercom. Return to
normal activities unless otherwise directed.
6. Lock-down Procedures for Non-Class Time:
During class change or before school: Students and teachers will report immediately to their next scheduled
class (unless an announcement is made to do otherwise). Teaches should be visible in the hallways to
ensure students keep moving and get to their assigned rooms.
During Lunch: An announcement will be made concerning procedures. Possibilities are to keep the students
in the dining room, escort them to the gym, or have them return to class.
After School: Teachers should ensure all students are cleared from the hallways by having them enter the
nearest room. All other instructions will be announced.
Buss Accident/Death/Alleged Suicide/Serious Injury
1. Principal, Assistant Principal, Custodians will secure all outside doors of the building.
2. Initially, staff will be notified by office personnel via intercom to secure hallways and lock down
classrooms.
3. Contact community-counseling team (See Appendix C)
4. Facts will be announced
5. Traffic directors report outside with walkie-talkie to direct any traffic.
6. Teachers monitor student activity
7. Coordinate efforts with the county counseling team
Hostage Situation
Lockdown procedures for inside intruder will be used
APPENDIX A (CRISIS TEAM MEMBERS)
OWEN COUNTY HIGH SCHOOL
Administration
Principal
Assistant Principal
Counselor
Plant Manager
School Nurse
Communications – Mike Figgins
CPR/First Aide Certified
Doris Beverly
Kevin Webster
Jeff Sutton
Amy Klein
Rusty Willhoite
Karen Lozier
Adam Fowler
Megan Hearn
Traffic Directors
Rusty Willhoite – Highway 22 Entrance
- “Y” Intersection
APPENDIX C
COMMUNITY COUNSELING TEAM
Local Crisis Intervention Team Members
Milkweed
New Horizons Medical Center (502) 484-3663 Ext. 2033
Cell (502) 750-2935
Home (502) 484-3297
Rev. Bill Watson
First Christian Church/Owenton (502) 484-3451
Home (502) 484-0110
Cell (502) 514-1061
Rev. Daven Watkins
First Baptist Church/Owenton (502) 2430 or 484-2437
Home (502) 484-2808
Cell (502) 395-0538
Rev. Tony Watkins
Monterey Baptist (502) 484-2555
Home (502) 484-5528
Cell (502) 750-1561
Janice Minch
Retired Social Service Consultant
Home (502) 484-5260
APPENDIX D (CRISIS KIT CONTENTS)
OWEN COUNTY HIGH SCHOOL
Kit Location
Main
Office
Counselor
Office
Bus
Garage
BOE
Office
Contents
Board Emergency Procedure Guide X X X X
OCHS Emergency Procedure Guide X X X X
Sign-out Sheets X X X X
Medical Evacuation Sheets X X X X
Floor Plans X X X X
Photographs of Building X X X X
Emergency Telephone Numbers (hospital, sheriff
office, electric company, etc)
X X X X
Class Rosters X X
Student Emergency and Sign-out Information X
Employee Emergency Information X
APPENDIX E
STUDENT ASSEMBLY DIAGRAM
Students will line up in two columns, facing the building, by class,
to facilitate attendance verification
Driveway
Teacher Teacher Teacher
Students Students Students
Owen County High School