12 June 2020 Dear Parents/Carers and Students, The Cairns State High School Year 12 Formal is being held on Saturday 5 September at the Pullman Cairns International from 6:00pm finishing at 10:00pm. Outside partners, i.e. not currently enrolled at Cairns High need to read and sign the form at the base of this letter to show he/she understands the expectations of all participating in the formal. Please return this form to Main office, once the partner has been approved, you will be given the letter with an approved stamp and the formal ticket can be collected. As with any school function there are some basic rules and guidelines that need to be followed to ensure a successful evening. • There is to be no smoking, drugs, or consumption of alcohol (regardless of whether the student/partner is over

18 years of age) before or during the course of the evening. • Dress should be appropriate for a formal school function. No inappropriate fancy dress or extremes in

costume. • Students must remain inside the venue at all times under the supervision of teachers. • Partners within the current Year 12 Cairns High cohort do not require partner approval, however if a student

wishes to take a partner from outside the school they will need complete the attached form prior to the Formal. To clarify, outside partners must fulfil eligibility requirements as per the attached partner approval form. Students who have been excluded or enrolment cancelled from Cairns High are not eligible to attend.

• Students attending from outside the school must attach a signed copy of their school ID card or driver’s licence to the partner permission form. This form can be collected from the Year 12 coordinator and must be returned to the office no later than 7 August 2020 for Admin approval. A partner outside the school cannot attend the CSHS formal without approval.

As in past years we advise parents that any activities by students following the formal are not the responsibility of the school. Unfortunately this has not prevented parties, which have on a number of occasions damaged the reputation of the school, resulting in suspensions and exclusions from Cairns State High School. More importantly there have been instances of assaults and police charges involving our students.

We do not believe that it is appropriate for Year 12 students (the majority of whom are under 18 years of age) to attend parties where there is no supervision and a strong possibility of gatecrashers. We absolutely accept that parents have the final say on whether or not their children should attend a party but the position of Cairns High is that an unsupervised party is not desirable and is not the responsibility of the school.

The following four conditions also apply to this extra-curricular activity: 1. Fees - Text Hire fees and charges fully paid for 2020 and a payment plan up to date 2. Attendance - Students must be present at school for 90% (reduced for COVID) of the first semester. All

absences must be explained. 3. Behaviour – Students must have demonstrated an exemplary behaviour at school and must have completed all

outstanding lunch time and after school detentions. 4. Academic - No outstanding classwork, homework, assessments or exams, Tickets are available for $130 and tables seat 10 people. Payments must be made at the main office by Friday 7 August. Seating arrangements can be made with Mr Whitehouse and must also be finalised by Friday 7 August. Please note, that this event being able to run is subject to Queensland Health COVID19 restrictions. A second tentative date has been scheduled with the venue for November 18th (not guaranteed). The school accepts no liability if this event is cancelled due to unforeseen circumstances and a full refund of ticket price may not be available. The Year 12 Formal is a major event and a significant part of the finalisation of students’ schooling years. We look forward to making it a memorable and enjoyable celebration for all involved.

Yours sincerely, Christopher Zilm Joshua Whitehouse Executive Principal Year 12 Coordinator

2020 Cairns State High School Formal Partner Form (For students who are: Section A, B or C)

Section A: Formal partner is a student in Year 11 at Cairns State High School

Section B: Formal partner is a student in Year 11 or 12 at another high school.

Section C: Formal partner is outside of school age or is not currently attending school.

Cairns High Year 12 Student Name: Connect Class:

SECTION A: FORMAL PARNTER IS A STUDENT IN YEAR 11 AT CAIRNS STATE HIGH SCHOOL

Surname: First Name:

Formal Partner Student Signature: Student ID Number:

SECTION B: FORMAL PARTNER IS A STUDENT IN YEAR 11 OR 12 AT ANOTHER HIGH SCHOOL

Surname: First Name:

By signing this document, the person agrees to all rules and regulations relating to the Cairns High formal and understands any actions outside these boundaries will result in information being referred to your school principal.

Insert copy of student ID card here.

Formal Partner Student Signature: Student ID Number:

SECTION C: FORMAL PARTNER IS OUTSIDE OF SCHOOL AGE OR NOT CURRENTLY ATTENDING SCHOOL

Surname: First Name:

By signing this document, the person agrees to all rules and regulations relating to the Cairns High formal and understands any actions outside these boundaries will result in possible consequences for your CSHS partner, and/or referral to Police if serious.

Insert copy of driver’s license here.

Signature: