SAMPLE EMPLOYEE MEMORANDUM

To: [specify distribution]From: [CEO or senior management official]Subject: Computer Software and U.S. Copyright LawDate: [insert]

The purpose of this memorandum is to remind you of [name of organization]'s policy concerning the illegal copying and use of commercial software. Unlicensed duplication or unauthorized use of any software program is illegal and can expose you and the company to civil and criminal liability under the copyright law.

To ensure that you do not violate the software publisher's copyright, you should not copy any program installed on your computer for any purpose without permission from [insert name of responsible manager or department]. Likewise, you should not install any program onto your computer without such permission or clear verification that the company owns a license to cover that installation. Finally, you should not download unauthorized software from the Internet.

The company will not tolerate any employee making unauthorized copies of software. The company will not tolerate any employee downloading or uploading unauthorized software from the Internet. Any employee found copying software illegally is subject to termination from the company. Any employee illegally copying software to give to any third party, including clients and customers, is also

subject to termination. If you want to use software licensed by the company at home, you must consult with [insert name of manager]

in order to make sure such use is permitted by the publisher’s license.

This policy will be strictly enforced to make sure that you and the company are not exposed to serious legal consequences.

[Insert name of manager] will be visiting your department over the next week to inventory the software installations on your computers and to ascertain that the company owns licenses for each copy of a software product. If unlicensed copies are found, they will be deleted, and if necessary, replaced with licensed copies. Please do not hesitate to contact me if you have any questions.

Sample Achievements Memo to Employees –

Date: <<Date>>

To: All Employees

From: <<Recycling Coordinator>>

RE: Recycling Program Achievements

<Company Name> is currently doing a good job recycling. During the 1st Quarter of 2000, we were able to recycle <<Fill in pounds>> pounds of office paper; since each ton recycled saves 17 trees, we saved <<Number of trees>> trees this quarter.

In addition, our efforts conserved <<Gallons of water>> gallons of water, <<Barrels of oil>> barrels of oil, and reduced air pollution by <<Number of pounds>> pounds.

With this in mind, I would like to remind everyone of the recycling opportunities available here at <Company Name>. Each desk should have a deskside container for paper recycling; when these containers are full, they may be emptied into the large barrels found in copy rooms or other central locations. Flattened cardboard may also be placed in these areas.

Please keep up the good work. If you have any questions, you can reach me at <<Phone Number>>.

Thank you for your assistance and participation!

FormulasTrees saved: (Pounds of paper/2000) x 17 = trees savedWater saved: (Pounds of paper/2000) x 7000 = gallons of water savedOil saved: (Pounds of paper/2000) x 4 = barrels of oil savedPollution reduced: (Pounds of paper/2000) x 60 = pounds of air pollution reduced

CHOCOLATE HEAVEN EMPORIUM

MEMORANDUM

TO: All StaffFROM: Management T.C.DATE: November 9th, 20--SUBJECT: STAFF CHRISTMAS PARTY

It's that time of year again. As you all know, Christmas is our busiest season of the year. Every year it is a struggle for management and supervisors to find the time and energy to organize a staff Christmas party. This year, we have decided to postpone the Christmas party until after our busy season.

Party Details

Date: Second or third Saturday in January (T.B.A) Theme: Beach Food: Caribbean Special events: Karaoke and belly dancing

We apologize that the celebration will have to wait until the new year, but we guarantee that it will be worth the wait. Anyone interested in volunteering to help out with the event is encouraged to call Lucy, our events coordinator. Lucy's cell phone number is 222-3098. Please contact Lucy outside of business hours regarding this matter.

Thank you.

T.C.

Sample Letter

Memorandum on Sales Department’s Participation at FIABCI World Congress

DATE : 18 June 2010TO : Mr. Lim Meng WeeFROM : Mr. Victor WongSUBJECT : FIABCI World Congress

=====================================================================

The FIABCI (Federacion Internationale Administrateurs de Bien Conselis Immobilieres) is staging the FIABCI World Congress on July 19-23, 2010 in Beijing, China. Kindly inform every member of the sales force to mark the date, since we have signed up as one of the participating firms. I would appreciate it if you would encourage everyone to go, and provide me with the names of those who will be attending no later than the 30th of June. We will, of course, pay the entrance fees for all those attending.

In connection with said event, please handle the following:

• Set up reception table with brochures at the Congress venue• Coordinate with advertising agency and reserve for advertising space in two major daily newspapers; include an advertorial about our company participation at the National Advertising Congress• Order new banners and pop-up displays for the aforementioned event

If you have any questions, please don’t hesitate to call me up or bring it up at the next management meeting

Thank you for your prompt attention to this matter.

Sample Letter

April 10, 2010

Nelson and SonsWashington, D.C.email@server.orgwww.address.org

Janet AndrewsLogistics Department

Dear Ms. Andrews,

Greetings!To begin, we would like to stress that in general we are satisfied with your performance in fulfilling your duties in the workplace. However, in the interest of making workflow in the office more efficient, we would like to offer to you the following advice.

We have noticed that when you are working, you place your pens and pencils too far to the right of your desk, such that you have to move your chair whenever you have to get a writing instrument. Perhaps you could save some time and work more efficiently by rearranging your desk such that the things you need at hand will be easier to reach.

We hope that you understand that this letter does not represent a reprimand in any way, nor is it a criticism of you, but is merely offered both for your benefit and that of the office.

Respectfully yours,

Randolph StaffordPersonnel Manager, Nelson and Sons

Sample Memorandum

To: All EmployeesFr: The Executive DirectorRe: Company X Branding

Many of you have been involved in our most recent campaign to create a new, fresh, and modern logo for our organization that reflects the direction that we are taking in the next 10 years. We are looking forward to taking this giant leap with you as we venture forward into the future of Company X!

As part of the new direction that the company is taking, we are also bidding farewell to our previous company name, Company X. We have launched several successful and ground breaking projects as Company X, but alongside our effort to move forward is to move away from our traditional brand, and giving way to the modern and innovative products of Company Y!

Effective 01 July 2010, we shall transition to the name “Company Y”. You will be briefed by Human Resources and your immediate superiors as to the department-level changes that need to be immediately implemented.

Also, all employees are invited to join the launch of Company Y on at . Let us join hands and be together as we move forward to our company’s success!

SUBMISSION OF LIST OF NEEDED FACULTYFOR FIRST SEMESTER, AY 2001-2002

May 12, 2001

To: Vice President of Academic Affairs (Abucay Campus)Campus DirectorsAssociate Directors Academic AffairsDean of Various Institutes / Institute Coordinators

In preparation for the opening of the First Semester come on June 19, 2001, the undersigned is requesting you to submit the list of needed instructors in your respective institutes on or before June 03, 2001. Kindly specify the nature of the possible appointment (Full time/Part time) and the subjects to be taught by each instructor.

For your information, guidance and compliance.

Rebecca H. ManansalaVice-President

Tags: office memo

Memorandum – Request of Progress Report

May 7th, 2009 | Published in Memorandum

For: Mr. Rhey SantosSubject: Progress Report on Lending Operations

In connection with the preparation of our annual report on loans, may we request for a copy of the progress report on lending operations as of January 1985 to enable us to get certain data on said report needed for our annual report.

Mr. Henry TanDirector

Tags: progress report, sample memo

Memo – Request Installation of COBOL

February 24th, 2009 | Published in Memorandum

Date: January 15, 2000To: Regie Cheng

From: Delfin PascualRe: COBOL in new lab

I would like to request that COBOL be installed in the new lab. We have recently acquired the software via an academic grant.

This should be ready for the semester since we are planning to use the product for 8 programming classes, including several sections of 331, 334 and 335

Tags: memo

Sample Memo – Education Trip

February 17th, 2009 | Published in Memorandum

TO: Engr. Rosalie LopezEE InstructorThis College

1. It has reached this office that you went together with the ME Educational Trip last February 12, 13, and 14, 2007 without official permission.

2. Please explain in writing within 72 hours upon receipt thereof why no sanctions must be imposed on you for deserting your classes in February 12 and 13, 2007.

3. Please submit your explanation to this office.4. Failure to do so shall constitute a waive of your right to be heard.

February 16, 2007

Engr. Rexie RoxasDean, EE Department

Tags: memo

Memorandum Sample – Daily Time Record

November 25th, 2008 | Published in Memorandum

June 30, 2008

TO: All Members of the Faculty

THRU: The Deans

RE: Daily Time Record

1. To maintain regular attendance of the faculty in their respective classes, the Accounting Office has pasted on your respective DTR’s a copy of your class schedule.

2. The faculty member is under obligation to time-in based on his/her first period of the day and time-out on the last period effective July 1, 2008.

3. The consultation hour of 2 hours a week may be spread, thus: 30 minutes MTWTh from 4:00-4:30 pm or 1 hour MT 4:00-5:00 pm or 2 hours Mondays – 3:00-5:00 pm or to whatever schedule is convenient. In any case the room or office should be indicated and the cashier should be given due copy of the consultation period preferred.

For information and compliance.

EDUARDO SANTOSCollege Administrator

Tags: sample memorandum

Memorandum – Maintenance of College Standards

November 21st, 2008 | Published in Memorandum

TO: All Instructors

THRU: The Deans/Heads

RE: Maintenance of College Standards

1. “BHMC strives to improve her integrity, reputation and track record in delivering quality education thru a highly motivated, strong professionally dedicated, efficient and effective members of her faculty of instruction”, to quote from the opening statement of this representation used in the General Faculty Meeting last June 13, 2008.

2. In this regard, all members of the faculty especially those assigned to teach in the First Year level are hereby reminded to:

a. Take advantage of the momentum of enthusiasm the freshmen have (and all students for that matter) in their college life by giving all their best to fill in the academic, social and moral needs of these highly motivated students;

b. Treat these students as their children or younger brothers/sisters whose thirst for knowledge, skills, values and attitudes are unquenchable, therefore the responsibility of the faculty to satiate them;

c. Consider that no students are exactly alike, their capacity and rate of learning are of different degrees, hence the responsibility of the faculty to adjust the lessons and strategies in such a way that at least 90% of the class is effectively served at the end of the day;

d. Exert utmost effort to keep the teaching-learning situation a challenging but enjoyable one, so the faculty must develop the classroom into a learner-friendly environment, and:

e. Provide avenues where lesson difficulties are converted into “play” by reinforcing it with assignments and other self-activity exercises.

3. Let us take care of the few hundred students we have. These same students, once satisfied with our services, concern and love shall return to us under the principle of multiplier-effect. Let us answer point-blank the needs of our students for they are God-given to us thru their parents who believe that we can give them only the best.

4. We owe our students and their parents the best of what we can give; we owe our college the perpetuity of her standards of service, quality education, enviable track record and tradition of excellence. Everyone in this academic family is counted in this gigantic endeavor for the betterment of our wards

June 1, 2007

MARK RONALD SANTOSCollege Administrator