Salt Lake County CouncilCommittee of the Whole

~Minutes~Tuesday, March 11, 2014

1:3 5:16 PM

Committee Members Present: Randy Horiuchi

Richard SnelgroveArlyn BradshawAimee NewtonSam GranatoSteven DeBryMax BurdickMichael Jensen, Chair

Excused: Jim Bradley

Citizen Public Input (1:35:26 PM )

No one appeared for Citizen Public Input.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Regional Gang Reduction Initiative (1:35:35 PM )

Mr. David Litvack, Coordinator, Criminal Justice Advisory Council (CJAC), delivered a PowerPoint presentation regarding a new regional gang reduction initiative. He reviewed the Regional Gang Working Group, which was tasked with designing a gang reduction model through prevention, intervention, and suppression. The presentation covered the reasons for a regional approach, initiative goals, possible model, the creation of a coordinating body, and the hiring of a regional gang coordinator and a regional gang researcher.

Mr. Carlton Christensen, Director, Office of Regional Development, stated the Council had approved $190,000 for this initiative, but did not appropriate the funds. Since this initiative will be implemented several months into the year, the request is for an appropriation of $129,000 instead of the full $190,000.

Council Member DeBry stated his concern was the request for $190,000 had no real plan. He asked if it was viable.

Chief Chris Burbank, Salt Lake City Police Department, stated this model is similar to multiple school districts in that there are several entities in one gang unit. The mistake law enforcement has made for years is being intensive on the suppression side of gangs. This model will also look at the prevention and intervention side. The measure of success will be how many people are prevented from getting involved in gangs.

Committee of the WholeTuesday, March 11, 2014

Sheriff Jim Winder stated gang enforcement is difficult to get ones arms around. This effort will be handled by a neutral third party, not influenced by one individual or constituency. It is generally always better to combine efforts than to go it alone.

Council Member Jensen stated $190,000 up front is minimal compared to the price of prosecutors and jails.

Mayor Ben McAdams stated wherever government functions do not reflect reality, they will change. The County will fund the startup costs and then step away. The program will need to show measurable results in order to continue.

Council Member DeBry asked what the two FTEs would be doing.

Sheriff Winder stated the people hired to run this program will work with law enforcement, the community social services, and schools. A facilitator would be asked to collect the current, sociologically validated approach to gang problems. Once the plan is in place, it will be monitored.

Council Member DeBry stated he did not want to fund a regional program if everyone in the region did not want to get involved.

Sheriff Winder stated the point of regional dollars is to get everyone working under the same roof.

Mayor McAdams stated the Office of Regional Development will fund the program’s start-up. After that, it will be justified by other budgets or it will not; it will stand on its own or not. If the program only benefits the Unified Police Department (UPD), then it can be taken over by the UPD. This could be accomplished through legislative intent.

Council Member Snelgrove stated this seemed to be worthwhile for public safety. His concern was the hiring of two FTEs. That would take up almost all of the $190,000. He asked if a job description was available for the positions and if other cities would participate in the effort.

Mr. Litvack stated the positions do have job descriptions. Other municipalities would play a critical role and be part of the coordinating body executive committee.

Council Member Snelgrove recommended the coordinator do an outreach to similar counties around the country and adopt some of their best practices.

Chief Burbank stated this is based on a model by the U.S. Department of Justice that is ten years old. The program coordinator will not coordinate law enforcement. The program coordinator will be involved in education, prevention, and elimination of gangs in the community.

2

Committee of the WholeTuesday, March 11, 2014

Council Member Horiuchi asked if the two FTEs would be law enforcement or civilians.

Chief Burbank stated they would be civilians. Salt Lake City is committed to participating in this model.

Council Member Burdick asked what CJAC’s reaction was to this effort. He was concerned about creating another entity.

Mr. Litvack stated CJAC was very supportive of this effort. This supplements the work of CJAC; it does not detract from it. To do this within the current CJAC structure would miss a lot of the pieces. He will be managing both FTE positions.

Council Member Jensen stated he supported a holistic approach to gang violence. Over the next two years, the Council would see the findings, data, and input from all the community partners. The model and the funding could be adjusted from there. It will be a fluid situation for the next two years.

Mr. Christensen stated he wanted to clarify that the budget for this effort was $190,000 per year.

Council Member DeBry stated he wanted to see what the FTEs would do in two years. He still does not know what the benchmarks are.

Sheriff Winder stated the individuals being hired will create the benchmarks.

Council Member Jensen stated the broad parameters are what the coordinator position will do. He asked that the job descriptions for both positions be forwarded to the Council.

Council Member Granato, seconded by Council Member Horiuchi, moved to approve the regional gang reduction initiative. Council Member Jensen amended the motion that legislative intent be added that the Office of Regional Development come back to the Council every year for an appropriation, and give an update to the Council during the budget session. Council Member Granato accepted to the amendment.

Council Member Jensen stated the funding for the remainder of 2014 will be $129,000.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated these funds were identified as a pool of money set aside for regional use.

Council Member Bradshaw stated the request will have to come back to the Council as an interim budget adjustment.

3

Committee of the WholeTuesday, March 11, 2014

Council Member Jensen stated the motion should include that the funds will come from the Office of Regional Development’s restricted fund balance.

Council Member Bradshaw asked that the motion indicate the $129,000 interim budget adjustment be put on the consent agenda when it is brought to the Council for approval.

Council Member Granato, seconded by Council Member Horiuchi, moved to approve the regional gang reduction initiative. Council Member Jensen amended the motion that legislative intent be added that the Office of Regional Development come back to the Council every year for an appropriation, and give an update to the Council during the budget session. Council Member Jensen further amended the motion that the funds will come from the Office of Regional Development’s restricted fund balance. Council Member Bradshaw amended the motion that the $129,000 interim budget adjustment be put on the consent agenda when it is brought to the Council for approval. Council Member Granato accepted the amendments. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Legislative Updates (2:34:29 PM)

S.B. 188 – Court Security Revisions (Rep. Brad L. Dee)

This bill modifies the terms and responsibilities by which the state court administrator shall pay for bailiffs and building security officers. It specifies that the state court administrator shall enter into a contract with the county sheriff and pay the costs for bailiffs and building security officers; removes the legislative cap on amounts paid for that purpose; and shifts responsibility from the counties to the state court administrator for costs related to security administration, supervision, travel, equipment, and training of bailiffs.

Ms. Kara Trevino, Legislative Specialist, Council Office, stated this bill requires the court to contract with the County for its bailiff services, and pay for the security the County provides. It has made it through the House.

Mr. Gavin Anderson, Deputy District Attorney, stated this also ups the cap, and requires the Administrative Office of the Courts (AOC) to favor certain non-salary related items, such as travel and training.

Council Member Bradshaw, seconded by Council Member DeBry, moved to support H. B. 188. The motion passed unanimously. Council Member Burdick was absent for the vote.

− − − − − − − − − − − − − −

H. B. 404 1st Sub. – Court Security Fee Amendments (Rep. Jerry W. Stevenson)

4

Committee of the WholeTuesday, March 11, 2014

This bill increases the amount of the court security surcharge remitted to the state treasurer and distributed to the Court Security Account. It increases the amount of court security surcharge deposited into the state treasurer's Court Security Account from $8 to $13.

Ms. Kara Trevino, Legislative Specialist, Council Office, stated this bill increases the surcharge to moving violations, which will generate $5 for the County.

Sheriff James Winder stated during the County’s budget meetings, the Council was informed that statewide reductions in revenues from the surcharge could affect the County to the tune of about $800,000, and would affect other counties by an even greater percentage amount. This bill is a very nice fix for the County from a financial perspective. It impacts those who receive the fine.

Council Member DeBry, seconded by Council Member Bradshaw, moved to support H. B. 404 1st Sub. The motion passed unanimously.

− − − − − − − − − − − − − −

S. B. 241 1st Sub. – County Jail Contracting Amendments (Sen. Scott K. Jenkins)

This bill modifies the provisions [for which a county may refuse to accept a state probationer or parolee for] regarding the incarceration of state parole inmates or state probationary inmates in a county correctional facility. It provides that a county may [refuse to accept a state probationer or parolee for incarceration in] release a number of inmates from a county correctional facility if the state does not appropriate funds as specified.

Sheriff Winder stated this bill essentially indicates the County does not have to accept condition of probation inmates from the Utah State District Court.

Ms. Kara Trevino, Legislative Specialist, Council Office, stated the County does not have to accept inmates from the State if the State does not pay for them.

Council Member Jensen asked what the chances were of this getting through the House. It has already passed the Senate.

Ms. Trevino stated the chances are pretty high.

Sheriff Winder stated there will be some rather significant policy decisions instead. He will keep the Council informed on that.

Council Member DeBry, seconded by Council Member Bradshaw, moved to support S. B. 241 1st Sub. The motion passed unanimously.

− − − − − − − − − − − − − −

5

Committee of the WholeTuesday, March 11, 2014

H. B. 388 1st Sub. – Amendments to Transportation Funding (Rep. Johnny Anderson)

This bill addresses funding for transportation. It addresses the circumstances under which the state is required to impose a sales and use tax to be distributed to public transit districts; authorizes a county or certain cities or towns to increase certain local option sales and use tax rates for public transit; addresses the use of certain revenue collected from a local option sales and use tax for public transit by a county of the first class; and repeals obsolete language.

Mr. Jeremy Keele, Director of Government Relations, Mayor’s Office, stated this bill authorizes counties to put a sales tax initiative on the ballot that would pay for increased transit. A restriction in the bill would prevent Salt Lake County from spending that money on fixed rail capital projects, but it could use it for rail service, frequencies on rail, maintenance on rail, as well as capital costs related to buses and other forms of transit. The restriction only applies to counties of the first class; it does not apply statewide. The house sponsor felt the County had adequate rail, but not a sufficient bus network or ridership levels. His rationale is clean air, originally titling the bill “A Quarter Cent for Clean Air.” This bill has made it quite far through the process.

Council Member Jensen stated he was shocked it passed the House. The Council will need to educate itself on this bill once it passes.

Council Member DeBry stated he liked that the State was giving the County autonomy to make the call if it chooses to raise taxes for this purpose. However, it seemed the State was punting this to the County making it the boogeyman. He did not even know if there was a need for this right now.

Council Member DeBry, seconded by Council Member Newton, moved to remain neutral on H. B. 388 1st Sub.

Council Member Newton stated the Council needs to hear all the ins and outs before making a decision on this.

Council Member Horiuchi stated this bill basically just gives the County the ability to put it on the ballot. Not putting it on a ballot is a lack of courage.

Council Member DeBry asked why the State did not do this on its own.

Council Member Bradshaw stated the County is the body that puts a sales tax increase initiative on the ballot. The fact that this is permissive language allowing the local elected to do it is better than the State imposing it.

Council Member Bradshaw, seconded by Council Member Horiuchi, made a substitute motion to support H. B. 388 1st Sub.

6

Committee of the WholeTuesday, March 11, 2014

Council Member Jensen stated he would vote against the substitute motion to allow time to gather facts. Voting to support it indicates the Council is going to put it on the ballot, and right now, it does not have all the ins and outs to make that decision. He did not want to box himself into a corner. There are some compelling reasons to do it. This is part of the Wasatch Choice 2040 Plan for the Wasatch Front region, and outside of the Utah Transit Authority Board, no entity has done as much for transit in Utah as the County. However, there are reasons not to do it. He did not like the limitation against using it for rail. He also needed to know if this would result in fewer vehicles on the road. Over 50 percent of the PM2.51 in Salt Lake County is because of vehicles. He did not know whether this initiative would get people off the roads or not, but he did know converting vehicles to electric or natural gas would result in cleaner air.

In addition, the cities have skin in the game. He would like every city in the valley to pass a resolution saying they supported the County putting it on the ballot. He wanted that feedback before voting to put it on the ballot.

Another concern is making sure the ballot is not overloaded in November. The County has been asked to put other items on the ballot. For example, the Zoo, Arts and Parks (ZAP) initiative will be on the ballot, and that was a higher priority for him. He felt more people relied on and needed the ZAP tax, and it is a County program. Overloading the ballot would result in multiple measures failing instead of one item potentially passing.

Council Member Horiuchi stated he liked ZAP too, but people need to breathe more than some people need to play softball.

Council Member Jensen stated he would be on board if he knew this would get vehicles off the street.

Council Member Bradshaw asked if the way the legislation was written, the Council would have to take action this year or if it could put it on the ballot in the future.

Mr. Keele stated there is no sunset on this. The Council could put it on the ballot any year.

Council Member Jensen stated Salt Lake County is one-quarter ahead of every other county. The County ordinance says these initiatives will only be put on a ballot in even-numbered years.

Council Member Bradshaw stated he was fine waiting until 2016. However, the Council cannot do that if the legislation does not pass.

1 Multi-day wintertime air pollution episodes in which the concentrations of aerosols or fine particulate matter with diameters less than 2.5 micrometers, called PM2.5, rise above the National Ambient Air Quality Standards, which were established to protect human health.

7

Committee of the WholeTuesday, March 11, 2014

Council Member Burdick stated the Council is better off staying neutral. The Council has remained neutral on other bills for various reasons because it was better not to weigh in at that time. This is one of those times.

Council Member Bradshaw withdrew the substitute motion.

Council Member DeBry, seconded by Council Member Newton, moved to remain neutral on H. B. 388 1st Sub. The motion passed 6 to 2, with Council Members Horiuchi and Bradshaw voting in opposition.

− − − − − − − − − − − − − −

S. B. 60 1st Sub. – Fuel Excise Tax Amendments (Sen. John L. Valentine)

This bill modifies the Motor and Special Fuel Tax Act by amending provisions relating to motor and special fuel tax rates. It reduces the cents per gallon tax rate that is imposed on motor fuels and special fuels; imposes a percentage tax per gallon on motor fuel and special fuel based on the previous calendar year statewide average rack price of a gallon of regular unleaded motor fuel; establishes procedures for the State Tax Commission to determine the previous calendar year statewide average rack price of a gallon of regular unleaded motor fuel; and provides that the adjusted fuel tax rate shall take effect on July 1 of each year.

Mr. Jeremy Keele, Director of Government Relations, Mayor’s Office, stated this would reduce the state sales tax from 24.5 cents per gallon down to 14 cents per gallon. To make up for that gap, it imposes a 3.69 percent sales tax on gas.

Council Member Jensen stated it basically keeps the revenue whole. The sponsor is converting some of the state tax to a sales tax, which means in the future, the County will get inflation. It will not get any new money today. It is a form of indexing without a tax increase.

Council Member Burdick asked if it would make up the difference for the loss of electric cars.

Mr. Keele stated it will not do anything for that because cars are getting better mileage; therefore, they are using fewer gallons of gas. This only helps with inflation.

Council Member DeBry, seconded by Council Member Snelgrove, moved to support S. B. 60. The motion passed unanimously.

− − − − − − − − − − − − − −

H.B. 422 1st Sub. – Initiative and Referendum Impact Disclosure (Rep. Brad Last/Sen. Stuart Adams)

8

Committee of the WholeTuesday, March 11, 2014

This bill amends definitions; for a local initiative, requires an initial fiscal impact estimate to contain information regarding the legal impact of the initiative; for a local referendum: establishes requirements for a fiscal impact estimate; and requires a fiscal impact estimate to contain information regarding the legal impact of the referendum; and makes technical and conforming changes.

Mr. Gavin Anderson, Deputy District Attorney, stated this bill requires any city or county putting an initiative or referendum on the ballot to produce a legal impact statement and a fiscal impact statement. This is a good idea because it puts more information in the hands of the voters.

Ms. Kara Trevino, Legislative Specialist, Council Office, stated the bill passed the House of Representatives and has a good chance of passing the Senate.

Council Member Snelgrove, seconded by Council Member Granato, moved to support H. B. 422. The motion passed unanimously.

− − − − − − − − − − − − − −

S. B. 267 1st Sub. – Governmental Immunity Act Amendments (Sen. Todd Weiler) 2:55:37 PM

This bill provides that a governmental entity may not challenge the timeliness of a notice of claim filed within a specified time if the claimant had in good faith previously filed a notice of claim with another governmental entity and if other conditions are met.

Mr. Gavin Anderson, Deputy District Attorney, stated this bill deals with filing a notice of claim. Under current law if a notice of claim is filed with the wrong entity and the one-year deadline has expired, that law suit cannot be refiled. This bill would change that.

Mr. T. J. Tsakalos, Deputy District Attorney, stated this bill gives the claimant an additional 14 days to file, if the first filing was done in “good faith.” The claimant gets a second chance to serve it correctly and the government entity cannot sit on it. The government entity has to tell them it was filed at the wrong place. He is not sure what happens if the government entity does not tell the claimant that it was filed at the wrong location.

Mr. Ralph Chamness, Deputy District Attorney, stated the other concern is this bill adds another layer of litigation, as far as, did the claimant file the claim in “good faith.”

Mr. Sim Gill, District Attorney, stated if an error is made by an attorney the County should not be picking up for that mistake. There is a mechanism already available in the private market place called a malpractice suit against the attorney for the loss of opportunity due to a mistake. This should not be passed on to a governmental entity. One year is plenty of time, but to add this extra burden to the public entity is absolutely unfair.

9

Committee of the WholeTuesday, March 11, 2014

Council Member DeBry asked how this bill would impact the District Attorney’s Office.

Mr. Chamness stated the bill would increase the cost of litigation. It would put an additional burden on the office.

Council Member Horiuchi, seconded by Council Member Snelgrove, moved to oppose 1st Sub S. B. 267. The motion passed unanimously.

− − − − − − − − − − − − − − Convention Center Hotel

Council Member Snelgrove asked if the County’s participation in the proposed convention center hotel, estimated to be $25 million, will come back to the Council for approval.

Council Member Jensen stated the County’s participation will be done by interlocal agreement negotiated by the Mayor’s Office, which will then come to the Council for approval.

Mayor Ben McAdams stated the legislation creates a joint committee between the Salt Lake City, the County, State of Utah, and other businesses to craft an RFP. The County will have two appointees to that committee. If the Council would like that RFP to come back for review and approval, that can be done. Depending upon the committee structure set up by the legislation, the Council will also be asked who will serve as the County’s designees on the committee.

Council Member Snelgrove stated the Council should vote on an expenditure of $25 million.

Mayor McAdams stated the next formal action coming back to the Council is the development agreement. The Council will be briefed as much as it wants to be. The projected County contribution to this project is now estimated to be $33 million, which will go only to the public space. The funds will be generated from increments from the Transient Room Tax (TRT), property taxes, and sales taxes coming off the convention hotel. If the hotel underperforms, the increment would be scaled back. The latest amendment to the legislation requires some of the increment to be used for a mitigation fund to mitigate any possible impacts to surrounding hotels.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Department Information Sessions ( 3:08:35 PM )

Council Member DeBry proposed the following legislative intent:

10

Committee of the WholeTuesday, March 11, 2014

It is the intent of this Council that on a quarterly basis one County government department present, in the Committee of the Whole meeting, information regarding its mission, major programs, and funding sources. Following the department presentation, Council Members may invite divisions from the department to provide additional information at a future meeting.

He stated this legislative intent would allow the Council to receive a departmental overview from the Administrative Services Department, Community Services Department, Human Services Department, and the Public Works Department once annually outside of the budget. The Mayor has another proposal, and is more than welcome to run his proposal at the same time he is fulfilling this intent.

Mayor Ben McAdams stated he would love the opportunity to come before the Council and let it know what the goals are within his portfolio. He has done extensive goal setting for his office and would like to present those goals to the Council, as well as the goals of each individual department to help him reach his overall objective.

Council Member Newton stated she appreciates finding out what programs are offered. This is a great idea as a precursor to the budget. This way the Council will know what the measures are, what the cost of each program is, what the funding sources are, and how much the County is funding. As it heads into the budget, the Council will already have an overview of what the departments are doing.

Council Member Jensen stated County employees do so many good things, but the Council only hears about things that have gone wrong or when there is a problem. Hopefully, this legislative intent will provide a way for department directors to show the Council all the good services they provide on a daily basis.

Ms. Nichole Dunn, Deputy Mayor, stated there are over 200 programs within the Mayor’s portfolio, so they will need some help prioritizing what the Council would like them to focus on.

Council Member Jensen stated the Council will provide input to the Mayor’s Office regarding which programs it would like more information on.

Council Member Horiuchi stated this should not be limited to the Mayor’s portfolio; the Council should think about the other elected officials as well.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the idea of a quarterly report makes a lot of sense. However, there is not enough time to hear from all departments before the budget. Instead of hearing a report once a quarter, this year, he asked if the Council would like to try and fit all departments in before the November budget workshop sessions.

Council Member Jensen stated yes; quarterly would be for future years.

11

Committee of the WholeTuesday, March 11, 2014

Council Member DeBry, seconded by Council Member Snelgrove, moved to adopt the legislative intent and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Policies & Procedures ( 3:13:02 PM )

The Council reviewed the following Countywide Policy and Procedure. The policy and procedure has been placed on the Council agenda for final approval and execution:

#1400-8 Litigation Holds, Preservation of Potential Evidence, and Reporting of Potential Litigation

Mr. Mark Evans, Manager, Information Services Division, stated a process has been in place regarding litigation holds and collecting evidence timely. He was asked to put that process in writing so employees could be educated regarding this important procedure.

Mr. T. J. Tsakalos, Deputy District Attorney, stated the law has evolved to the point that if the County does not preserve evidence, particularly electronic evidence, it could be very costly. This policy and procedure will formalize the process. However, there needs to be a cultural shift among County employees and managers regarding the preservation of evidence. If evidence is not preserved, courts have actually order defendants to pay for a forensic expert to restore the evidence, which is very costly. The policy needs to be adopted not only from a risk management point of view, but to protect the County.

Mr. Sim Gill, District Attorney, stated his office would really appreciate it if the Council could stress that this policy and procedure is not just a suggestion for a cultural change but that a cultural change must occur. It is the reality of his office when trying to do litigation that the litigation is not compromised. This change needs to become a single high priority in order for his office to be able to do its job.

Council Member Granato stated Section 5.0 states:

“Other exceptions to this policy shall be approved in conformance with Countywide Policy 1001-“

A citizen requested of him that the word “Other” be deleted from this Section. He asked if this change would work for the District Attorney’s Office.

Mr. Tsakalos stated it would be okay to delete the word “Other.”

Council Member Snelgrove, seconded by Council Member DeBry, moved to approve the policy and procedure with legislative intent to instruct the Human Resources Division to implement this as soon as possible with highest priority, and forward it to the 4:00 p.m. Council meeting for formal consideration. Council Member Jensen amended

12

Committee of the WholeTuesday, March 11, 2014

the motion to strike the word “other” under Section 5.0. Council Member Snelgrove accepted the amendment. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Review of New Hires ( 1:35:55 PM )

Mr. Brad Kendrick, Assistant Fiscal Analyst, Council Office, reviewed the following requests:

Aging and Adult Services Division

Requests to fill a RSVP Employment Secretary 17 position and a .75 Office Specialist 15 position.

− − − − − − − − − − − − − −

Salt Lake County Health Department

Requests to fill a Public Health Nutritionist 23/25 position and a Nutrition Assistant 20 position.

− − − − − − − − − − − − − −

Fleet Management Services Division

Requests to fill an Accounting Specialist position.

− − − − − − − − − − − − − −

Parks and Recreation Division

Requests to fill a Building Operation Manager 20 position.

− − − − − − − − − − − − − −

Animal Services Division

Requests to fill a Customer Care Associate position.

− − − − − − − − − − − − − −

Youth Services Division

13

Committee of the WholeTuesday, March 11, 2014

Requests to fill a Payroll/Accounting Supervisor 20 position, and a .50 Group Home Supervisor 26 position.

− − − − − − − − − − − − − −

Library Services Division

Requests to fill a Shipping/Receiving Clerk 15 position.

− − − − − − − − − − − − − −

Human Resources Division

Requests to fill an Education & Training Consultant 32 position.

Council Member DeBry, seconded by Council Member Granato, moved to approve the requests. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Interim Budget Adjustments ( 1:37:35 PM )

Mr. Brad Kendrick, Assistant Fiscal Analyst, Council Office, reviewed the following interim budget adjustment requests, which have been placed on the Council agenda for formal consideration:

Facilities Management Division

Requests an interim budget adjustment of $125,000 to remodel the employee medical clinic.

Council Member DeBry stated this amount seems to be high for a remodel. He asked who bid the job.

Ms. Jill Carter, Director, Administrative Services Department, stated this job will be done internally. The County will need to relocate the travel clinic within the Salt Lake County Health Department as well as establish the medical clinic in a different configuration. When the vendors came to bid on the contract they said they would not participate in the clinic unless it was remodeled to meet HIPAA regulations.

Council Member Jensen stated the walls within the individual rooms need to go all way to the next floor. A dropped ceiling will not work. Costs are higher when it is HIPAA related.

Ms. Carter stated a completely separate reception area is required. Additional bathrooms and a lab next to the bathrooms also need to be constructed.

14

Committee of the WholeTuesday, March 11, 2014

Council Member DeBry stated the adjustment indicates it will cost $35,000 to break down cubicles and move them. That is very expensive.

Ms. Carter stated this involves moving cubicles not only in the medical clinic, but in the travel clinic as well. There are approximately 2,200 square feet that will be remodeled within the medical clinic and additional square footage within the travel clinic.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated money needs to be invested to make the space as professional and appealing to would-be clients as possible. The County needs its employees and dependents to use this clinic for preventive care to help with medical costs. The County only has one chance to do this right.

− − − − − − − − − − − − − −Sheriff’s Office

Requests an interim budget adjustment of $21,000 to purchase tasers. The funds to purchase these tasers come from a Justice Assistance Grant (JAG) grant.

− − − − − − − − − − − − − −

Parks & Recreation Division

Requests an interim budget adjustment of $150,000 to help fund the construction of artistic features for “The Draw Project” along Parley’s Trail. The $150,000 will be reimbursed from a Salt Lake City RDA Grant.

Council Member Horiuchi, seconded by Council Member Bradshaw, moved to approve the adjustments and forward them to the 4:00 p.m. Council meeting for formal consideration, and requested Wayne Marion, Director, Facilities Management, to be available next week at the Committee of the Whole meeting to answer questions if needed. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

CONSENT AGENDA (1:49:31 PM)

Resolution and Intelocal Agreement

The Council reviewed the following resolution and interlocal agreement. The resolution authorizing execution of the agreement has been placed on the Council agenda for final approval and execution:

15

Committee of the WholeTuesday, March 11, 2014

1) West Valley City regarding meals and transportation to Harman Senior Recreation Center.

Council Member Burdick, seconded by Council Member Horiuchi, moved to approve the resolution and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Member Snelgrove was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Contribution

The Council reviewed the request by the Mayor’s Office to contribute $750 to the Sandy Exchange Club for Sandy Pride Day.

Council Member Burdick stated of this $750, $375 would come from the Mayor’s budget and $375 would come from the Council budget.

Council Member Burdick, seconded by Council Member Horiuchi, moved to approve the contribution and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Member Snelgrove was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Constable

Mr. Brian Maxwell, Council Aide, submitted letters requesting approval of the appointments of William Cosgrove and Raelene Eppard as deputy constables under Constable Larry Bringhurst.

Council Member Burdick, seconded by Council Member Horiuchi, moved to approve the appointments and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Member Snelgrove was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Other Business 1:52:28 PM

Approval of Minutes

16

Committee of the WholeTuesday, March 11, 2014

Council Member Burdick, seconded by Council Member Horiuchi, moved to approve the Tuesday, February 25, 2014, and Tuesday, March 4, 2014, Committee of the Whole minutes. The motion passed unanimously. Council Member Snelgrove was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

The meeting was adjourned at 1:52:44 PM .

___________________________________Chair, Committee of the Whole

___________________________________Deputy Clerk

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

17