sales returns

SAP ECC 6.0

DEMO OF SALES RETURNS - API

Domestic Sale From Factory Process Flow

Create Sales Order

VA01

Create Delivery

Document VL01N

Create Commercial

Invoice VF01

Create Excise

Invoice J1IIN

Update RG1 Excise

Register J1I5

Extract RG1 Excise

Register J2I5

Print RG1 Excise

Register J2I6

Create Sales Order – Initial Screen – VA01

Sales Order Type for Domestic Sales transaction is ZLOC

The sales area for Domestic Sales will beORGP/DM/ 00.

The Sales Organisation “ORGP” represents the API Sales Org.

The distribution channel “DM” represents the Domestic sale distribution channel.

The division “00” represents Cross Division.

Sales area represents the distribution channel that a sales organisation uses to sell the products of a division.

T-CODE VA01

Sales Order: Overview

Mandatory fields are

Sold-To-Party,

Ship-To-Party,

Material Code, Qty,

And Plant

Batch Number can be entered in

the sales order itself if the batch

number is known.Double click on the material to

enter the item level view to check

the item level details

CONDITION TAB AT ITEM LEVEL IN SALES

ORDER

The different pricing elements are represented

by the different condition types. Here the

different condition types are:

ZMAN – Basic Price

JMOD – Basic Excise duty

JECS – Education Cess

JA1X – Higher Education Cess

ZF01 – Freight

JIN6 – VAT payable

JI17 – CST payable

ZCOM – Commission

The “Condition Tab” view at the item level

displays the pricing details of the item

Here ZMAN is a manual condition which

needs to be filled manually with the agreed

selling price

Click on the Edit button on the Menu Bar

and select the Incompletion Log button to

check whether all the mandatory fields have

been filled. In case mandatory information

is not filled then in that instance the system

will display message intimating that the field

needs to be filled for the order to be

considered “Complete”. An incomplete

sales order cannot be processed further.

If the document is complete then the

below message is displayed by the

system post which the Sales Order

can be saved

SALES ORDER SAVED

The domestic sales order is saved

and Order Number generated

automatically by the system

CREATION OF DELIVERY DOCUMENT – VL01N

In the initial Outbound Delivery

screen, the following details need

to be maintained:

1. Shipping Point

2. Selection Date

3. Order Reference Number

T-CODE VL01N

PICKING DETAILS TO BE ENTERED

Picking Tab needs to be clicked to

enter the picked quantity

PICKING DETAILS ENTERED AND POST

GOODS ISSUE EXECUTED

The Storage Location field and

the Picked Quantity field needs to

be filled. Batch Number needs to

also be entered in the event that it

has not entered in the Sales Order.

Post Goods Issue Tab needs to be

clicked once the details are filled

DELIVERY DOCUMENT SAVED

The Delivery Document is saved and

a reference number is generated by

the system automatically

DOCUMENT FLOW

T-Code VL02N

Enter the T-Code VL02N and click on

the Document Flow button

DOCUMENT FLOW – GOODS ISSUE DELIVERY

DOCUMENT SELECTION

Select the Goods Issue delivery

document and press the display

document button

GOODS ISSUE MATERIAL DOCUMENT

DETAILS

Click on the Accounting Document

button to check the accounting

entries

ACCOUNTING DOCUMENT ANALYSIS

In the subsequent window select the

Accounting document line and click

on the magnifying glass

CREATION OF THE BILLING DOCUMENT –

VF01

Enter the T-Code VF01 to create the

billing document in the command field

BILLING DOCUMENT CREATION INITIAL

SCREEN

Enter the Delivery Document number

as Reference to create the billing

document

BILLING DOCUMENT - OVERVIEW

In the Initial Screen all the details are

prefilled, please check whether the

details like Payer, Billing Date,

Material, Qty to be billed, etc are

correctly populated in the initial

screen

Double Click on the item or the

magnifying glass at the left hand

bottom screen to check the item level

details

BILLING DOCUMENT – ITEM LEVEL

CONDITION TAB DETAILING PRICES

At the item level click on the

conditions tab and check whether the

prices copied herewith are correct

BILLING DOCUMENT SAVED

If everything is proper in the Billing

Document , save the billing document

by pressing the “Save” Button

The Billing document number is auto

generated by the system on clicking

the save button.

CHANGE BILLING DOCUMENT

T-Code – VF02

Using the T-Code VF02 – we can

check the accounting impact of the

billing document generated

Select the Document Flow to check

the completeness of the preceding

sales documents

ACCOUNTING DOCUMENT

Select the Accounting document and

click on “Display Document” button

ACCOUNTING DOCUMENT DETAILS

The accounting entries are displayed

which reflect the impact of the billing

document creation

Flow in FI to continue

FI Flow

View Customer

Ledger

FBL5N

Post Outgoing

Payment

F-53

View Customer

Ledger

FBL5N

View Customer Ledger

To view Customer Ledger

One can use the SAP Easy Access Menu or the direct Tcode – FBL5N


Step 1- Enter Customer account and Company Code

Step 2- Select All items and specify period.

Step 3- Click execute


The sales return invoice amount is shown as open item.

Post Outgoing Payment

To post outgoing payment

One can use the SAP Easy Access Menu or the direct Tcode – F-53


Enter the following details-Header-Document Date, Posting Date, ReferenceBank data – Account, amount, value dateOpen item selection- Account (Vendor a/c),

Then select Process open items.


There are 70 open items in the Customer’s account, however, in the instant case only 1 item is being cleared.

The amount entered and assigned do not match.


Click Select all

Click Select all


Click Deactivate items


After Deselecting all items, the amount assigned becomes “0” (Zero).Now double click on the amount to be paid.


Upon item selection, Amount entered and assigned match.


Simulate the document and post the document (Ctrl+s) after viewing the entry.


The invoice has been cleared.

THANK YOU