SAI Mixer 2013Southern Guards

Army ROTC

0900- Welcome and Refreshments0915- Introductions0930- Guest speaker Wofford Update1030- Break1045- Scholarship Best Practices1130- Lunch

Timeline

SAIs / AIs Professor of Military Science New Staff

Introductions

Centralized Scholarship SelectionProcess - Outline

• BN recruits Prospect SAL and directs to online application• Prospect applies on Line Feb (Jr Year) – Jan (Sr Year),

Interviewee list established, PMSs review• HQCC determines school scholarship allocations 18

months in advance• Prospect interviews with local ROTC program Jun (after Jr

Year) – Feb (Sr Year)• HQCC conducts 3 scholarship boards OCT (Sr Year) – MAR

(Sr Year)• HQCC (PMS board) determines scholarship winners and

informs PMSs thru CCIMS • PMSs review/approve winners, school entrance

eligibility• HQCC mails letters to scholarship winners with 5 school

choices• Prospect receives offer letter and accepts scholarship offer

to 1 of 5 school choices (within 30 days) • Prospect has until 1May to confirm or request change

school offer

First Interview

List generated,

PMS review

New Scholarship Offer Timeline for any SY

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

1st Board

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

Application

Window Opens

2ndBoard

3rdBoard

Prospect JR YR

Prospect SR YR

SchoolConfirmation

CC DeterminesAllocations

PMS Use20%

Allocations

4YR On Campus Campaign

Application

Window Closes10 Jan

1st Award List, PMS review/approveFor each board

w/i 72 hr

Mid CourseReview

Key Dates

Scholarship Important Date Due DateDays until Due Date

High School SY 14-15 National Board Deadlines    

  1st High School Selection Board Deadline for Documents 7-Oct-13 61

 1st High School Board-Ready List PMS Deadline 18-Oct-13 72

  1st High School Selection Board 21-Oct-13 75

  2nd High School Selection Board Deadline for Documents 26-Dec-13 140

  2nd High School Board-Ready List PMS Deadline 3-Jan-14 147

 2nd High School Selection Board 6-Jan-14 150

  4-Year High School Application Deadline for SY 13-14 10-Jan-14 154

 

Final (3rd) High School Selection Board Deadline for Documents -- Missing Items

28-Feb-14 202

  3rd High School Board-Ready List PMS Deadline 7-Mar-14 211

 Final (3rd) High School Selection Board 10-Mar-14 214

On-line Application Critical Elements

• Prospect applies on-line from Jun JR yr to Jan SR Yr

• Selects up to 7 school choices in priority order

• Applicant becomes an interviewee based on self reported SAT/ACT and Cumulative GPA – Starting in Jun visible in PMS Review in CCIMS

• PMS views Interviewees via CCIMS alert spreadsheet– File Updated Weekly

Scholarship Allocation Process• Allocation Process does not change:

– Brigades give each school allocations based on commission mission

– 20% of allocations reserved for “one time” on-campus offers• HQCC offers ~ 2 scholarships per available allocation

– Offers continue until allocations are filled– Allocation fill is based on accepts/declines

• PMS awards on-campus allocations after National Scholarship Application Closes (March) – Primarily for incompletes, non-applicants and non-selects after

the last board– Used for prospects still in consideration if they are admitted to

the school making the offer• Unused funds roll over• Mid-Course Review to ensure all schools remain viable

Interview ProcessCritical Elements

• HQCC Continues to Refer Interviewees to PMS/APMS through CCIMS beginning in Jun 13– Interviewees are referred to 5 schools within their local

commuting area – Use New ROTC Interview Sheet CCF 159-R CCIMS

• Purpose:– Assess qualitative aspects of applicant– Provide Information about Army ROTC– Eyes On observation

• Composure• Appearance - PMS conducts/confirms Ht/Wt• Verbal Communications skills• Motivation• Overall potential

– Interviewer confirms PFT and transcript have been sent• Interviews (CCF 159-R) entered in CCIMS

HQCC Conducts Centralized BoardCritical Elements

• Prospects must supply transcript, PFT and validated SAT/ACT to HQCC and have been Interviewed in order to be considered by board– HQCC sends letter explaining process to

all applicants as they apply • Prospect boarded only one time and

considered throughout the process• Re-boards for admin errors only

Centralized Board Process• Selection Board Composition

– HQCC tasks Brigades for 3 - 5 PMSs or Army Officers based on number of files to be reviewed.

– Precise Dates TBD Annually• Board Qualified Record

– Transcript– Validated SAT/ACT Scores– Presidential Physical Fitness Test (PFT) or Army Physical

Fitness Test (APFT)– PMS Interview Sheet

• Each File is Boarded Once and Scored by Three Officers – 35% of WPS– The Board WPS is used to draw the cut line for the number of

scholarships to be offered– Number of Scholarships to be Offered is based on a

percentage of theapplicant base

Whole Person Score

Interim Whole Person Score (assigned based on application in CCIMS)

POINTSPERCENT

SAT/ACT Scores 250 25%SAL Points 200 20%

Whole Person Score PMS Interview 200 20%

Board Whole Person ScoreBoard Points 350 35%

TOTAL 1000 100%

800800 1400

1400

1700

1700

1700

1700

1800

1800

600600

Board Process Diagram (example)SEP OCT NOV JAN FEB MAR APRMonth

# New Files

Selection

100

300 400 900 1200 1400 1700

Reinserted into Next

OML

Total Offers

# OML Files

+

= = = = = =

++ + ++

300300 400400 500500 1000

1000

1200

1200

1200

1200

1500

1500

300300

100

100

400

400

800

800

1700

1700

2900

2900

4300

4300

6000

6000

200200 300300 400400 500500 500500 300300

Separate OMLs to Maintain Diversity(example)

OMLAll

ApplicantsCut Line

Offer 500 Files

OMLEligibleHBCU

Applicants

OMLEligibleNurse

Applicants

Mid-CourseReview OMLAs Needed

Cut Line

Offer 150 Files

Cut Line

Offer 50 Files

Not to Scale

Mid-Course Review - Jan

• HQCC will review applicant base to ensure all schools have an opportunity to award their allocations

• Decision will be made to either:– conduct special OMLs within the

remaining boards – increase campus based allocations for

those schools

Centralized Board DatesSY 13-14

Not released at this timeOCT

JAN

MAR

HQCC Determines WinnersCritical Elements

• HQCC identifies number of offers for each scholarship board and selects winners from board OML

• HQCC identifies up to 5 schools to offer to each winner (Generally 1 or 2, rarely 3 or higher)

• HQCC manages total number of offers allowed per school

• “Misfire” offers are made to schools above their allocation

PMS ReviewCritical Elements

• PMS reviews scholarship winners in CCIMS• PMS can de-select prospect from school

based on admissions ineligibility only• PMS can recommend a 3YR AD offer in

lieu of a 4YR offer• PMS email names of de-selects and offer

changes to HQCC

HQCC mails letters to WinnersCritical Elements

• HQCC mails winners letter guaranteeing conditional scholarship offer

• Winners have 30 days to accept scholarship and to identify their school of choice

• Winners have until 1 May to confirm school of choice

• HQCC will consider requests for school change to a school not included in original offer (very limited)

Scholarship Best Practices

DOs• Take both the SAT and ACT

Jr. Year after a prep. course (www.march2success.com)

• Apply for 4 Yr Scholarship starting June 1, 2013

• Make an early decision on which school to attend; this will effect interview score.

• Use early admission if possible

•PT

DON’Ts• Assume unlimited

Scholarships are available• Apply for a scholarship in

January 30, 2013 or later and expect to get an offer

• “Play” one school off of another.

• Rule out USAR and ARNG options

• Couch / Twinkie / X-box 360 training

Percentage 2012 2013 2014Top 5% of Class 37% 40% 39%Top 25% of Class 68% 70% 74%Top 50% of Class 91% 93% 96%Presidents of Student Body or Sr. Class 8% 9% 12% Other Class Officers 25% 27% 34%National Honor Society 29% 29% 41%Varsity Letter Winners 64% 68% 77%Varsity Team Captains 40% 44% 53%Club Presidents 6% 6% 8%JROTC Participants 32% 29% 28%

4 Year College Board Mean 1136 1154 1186National College Board Mean 1017 1016High School GPA 3.4 3.4 3.5

Scholarship ProgramWinner Profile- Mission Set 14

(as of 5th Board)

Scholarship ProgramWinner Profile- Mission Set 14

(as of 5th Board)

Percentage 2012 2013 2014Top 5% of Class 26% 32% 31%Top 25% of Class 52% 56% 62%Top 50% of Class 86% 81% 90%Presidents of Student Body or Sr. Class 6% 7% 17% Other Class Officers 22% 36% 31%National Honor Society 17% 24% 24%Varsity Letter Winners 40% 40% 45%Varsity Team Captains 24% 33% 34%Club Presidents 2% 8% 14%JROTC Participants 65 % 68% 62%

4 Year College Board Mean 1044 998 1046National College Board Mean 1017 1016High School GPA 3.2 3.2 3.3

Scholarship Program - HBCU Winner Profile- Mission Set 14

(As of 5th Board)

Scholarship Program - HBCU Winner Profile- Mission Set 14

(As of 5th Board)

Percentage 2012 2013 2014Top 5% of Class 31% 35% 38%Top 25% of Class 62% 70% 81%Top 50% of Class 92% 91% 98%Presidents of Student Body or Sr. Class 7% 8% 10% Other Class Officers 29% 35% 38%National Honor Society 27% 28% 48%Varsity Letter Winners 51% 61% 67%Varsity Team Captains 35% 41% 52%Club Presidents 5% 6% 6%JROTC Participants 36% 33% 28%

4 Year College Board Mean 1083 1102 1166National College Board Mean 1017 1016 High School GPA 3.5 3.5 3.6

Nurse Scholarship ProgramWinner Profile- Mission Set 14

(as of 5th Board)

Nurse Scholarship ProgramWinner Profile- Mission Set 14

(as of 5th Board)

Percentage 2012 2013 2014Top 5% of Class 33% 39% 41%Top 25% of Class 58% 54% 74%Top 50% of Class 88% 82% 94%Presidents of Student Body or Sr. Class 4% 4% 12% Other Class Officers 8% 11% 35%National Honor Society 17% 11% 40%Varsity Letter Winners 46% 43% 73%Varsity Team Captains 21% 43% 52%Club Presidents 0% 4% 8%JROTC Participants 17% 46% 28%

4 Year College Board Mean 1068 1129 1209National College Board Mean 1017 1016 High School GPA 3.2 3.3 3.6

3-Year Advance Designee Winner Profile Mission Set 14

(as of 5th Board)

3-Year Advance Designee Winner Profile Mission Set 14

(as of 5th Board)

Southern Guards

Class of 2017 Factoids • High score 31 ACT• 2 x 3YR AD• 1 x Nurse• 6 x pending Chinese

Major

Southern Guards Battalion Army ROTC Simon StricklenEnrollment and Scholarship OfficerOffice#: 864-597-4338Cell#: 864-205-1719Email: stricklenws@wofford.eduWofford, USC-Upstate, Converse, Limestone

Army ROTC Linkswww.armyrotc.com www.goarmy.com/rotc/scholarships.jspwww.wofford.edu/armyROTC

CONTACT INFORMATION