SAGE USER NETWORK @ ODI MAY 15TH 2013

Defacto Solutions Limited

sl-ect Limited

Final Session - Defacto Solutions with in association with Sl-ect

Preactor and Sage ERP 1000 integrated as never before

YOUR PRESENTERS TODAY

Nigel Tyrrell

Steve Littlewoodwww.sl-ect.co.uk

www.defactosolutions.co.uk

CLIENT STORY – PART 1

Our customer was implementing Preactor in a manufacturing company in Oxfordshire

Many Works Order operations are just a person at a bench assembling items

Lots of run times of less than 1 hour

Therefore they needed real time SFDC to inform management of progress against the plan

And of course to track labour

DefCapture WIP Start / Stop for barcode scanner devices / screens

With an interface to Preactor

CLIENT STORY – PART 2

Complex multi level Bills Of Material (BoM)

Not running MRP

Considering “Works Orderless” to make things easier in the factory

But this went against their need to give fast and accurate answers to customer enquiries – they needed WO to do this

Planning 1 sales order could take 11 hours!

Which is why they went for Preactor

BUSINESS SCENARIO’S

Quote Raised by Customer Services – When can we deliver?

Sales Order Received – When can we deliver? Single or Multi Line

Single Product Ad-hoc Enquiry – Sales Director out to lunch with Key Client

Single Product Ad-hoc Enquiry – If we order today when can you deliver?

Factory managers want to know what’s happening on the shop floor – are we sticking to the plan

IN THE DEMO

We’ll show fast creation of works orders to aid planning

We’ll show operators signing on to their shift and booking works orders

Collecting time and quantity

CUSTOMER ENQUIRY PROCESS - TRADITIONAL

Traditionally Preactor / ERP integrations had a process flow like this:

Customer Requests 500 of X by July 30th

Or multi-line orders / quotations for multiple products or multiple dates added to Sage

Create WO(s) in Sage, manually or via MRP (could be multi-level complex BoMs!)

Import WO to Preactor

Schedule them

Find the end dates

Inform customer services

? How long did that take?

So we invented the “PRO” system

“PRoduction Orders”

Where we START the process in Preactor…….

CUSTOMER ENQUIRY PROCESS – PRO SYSTEM

Customer Requests 500 of X by July 30th etc

Create PRO in Preactor, takes minutes (or seconds!) to look at multi-level complex BoMs

PRO considers Lead Time of Buy items that are short (! Doing some MRP here!)

Schedule PRO (but note that they only exist in Preactor)

Publish the end dates via auto-email to inform customer services

Manually create WO in Sage

CUSTOMER ENQUIRY PROCESS – PRO SYSTEM WITH DEFACTO UI

….this bit is the same as the previous slide…

Customer Requests 500 of X by July 30th etc

Create PRO in Preactor, takes minutes to look at multi-level complex BoMs

Considers Lead Time of Buy items that are short (??MRP)

Schedule PRO

Publish the end dates via email to inform customer services

….but now we create the WO as well…..

Automatically create the PRO as WO in Sage

PRODUCTS / BOM THAT ARE USED IN THE DEMO

Demonstration images:

Operator uses DefCapture to sign on to their shift and to start their Works Order (or can resume the order they were on yesterday)

Operator uses DefCapture to sign on to their shift and to start their Works Order (or can resume the order they were on yesterday)

… which starts the clock ticking on the job they signed on to.

In Preactor this is shown in the Active Jobs window:

… and the status shows as “Running”.

The yellow bar shows that 160 out of 200 have been made so far

Here’s how we quickly found a promise date for a new sales order / quotation….

The SO Planning window finds a new quotation with 2 product lines…..

The “Create PRO” button creates production orders for all levels of the BoM, and for both lines on the quote….

Preactor understands the BoM structure and works out when the PRO order can start, based on the supply from other WO or Purchase Orders or Initial Stock (IS-)

In this case the bought item 07LNB99 will not arrive until June 4 th, meaning that production starts on the 9th and ends on the 10th

… shown in the main scheduler like this…

And the SO Planning window can be used to summarise the available dates for the quotation……… and to publish it via email

Email generated…..

Lastly, because we asked for the PRO to be automatically created as WO in the ERP system we can see new Works Orders in Sage….

… these are lower level WO that were generated to cover shortages of dishes for the final assembly

SUMMARY

Two integration points between Defacto and Sl-ect to enhance the use of Preactor and Sage

DefCapture used to provide real time updates to the plan

Defacto Universal Interface (UI) module used to create WO in Sage

Preactor PRO system and the underlying scheduling tools quickly get an accurate answer to customer enquiries

Planning a sales order now takes minutes!