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S U M M I TN E W Y O R K

EXHIBITOR SERVICE KITAWS Summit New York 2018

July 17, 2018Jacob K Javits Convention Center

New York, NY


page 2T3 Expo Fax Line: 1-888-846-6030 Send Email Order: [email protected] Help Email: [email protected] Phone: 888-698-3397 x 309

AWS Summit New York 2018July 17, 2018

Jacob K Javits Convention CenterNew York, NY

TABLE OF CONTENTS T3 Welcome Letter Page 3 Important Dates & Deadlines Checklist Page 4 Show Schedule Page 5 T3 Forms Checklist - Pre - Show Page 6 Checklist - On - Site Page 7 Turn-key Package Options Page 8 Turn-key Package Individual Information Pages 9 - 15 Artwork Submission Guidelines Pages 16 - 18 Material Handling Page 19 Shipping Addresses 0 Advance Shipment Labels Page 21 Direct Shipment Labels Page 22 T3 Shipping Information Page 23 Accessories Page 25 Accessories Order Form Page 26 Custom Furnishings Page 27 Custom Furnishings Order Form Page 28 Labor Page 29 Ancillary Services Page 30 Payment Information Page 31 Third Party Authorization Page 32 Terms & Conditions Pages 33- 34 United States Fire Department Regulations Page 35 New York Labor Guidelines Page 36

Javits Center Services Information & Order Link Pages 37-65 Opus Audio Visual Order Information Page 66

T3 Expo Fax Line: 1-888-846-6030 Send Email Order: [email protected] Help Email: [email protected] Phone: 888-698-3397 x 309




WELCOMEDear AWS Summit New York 2018 Sponsor,

T3 Expo is proud to have been selected as the official service contractor for AWS Summit New York 2018. This document contains information and order forms for the services we offer. Please take a few minutes to review and read this material carefully. Our goal is to help make your participation at this event a success. We recommend you place your orders as soon as possible to take advantage of the ad-vance order discounts. T3 Expo has a Customer Service department ready to assist with your exhibiting needs. Please contact [email protected], or call 1-888-698-3397 x 309.

Thank you for your business, From all of us at T3 Expo





IMPORTANT DATES & DEADLINES CHECKLISTFriday, June 1, 2018 T3 Artwork Submission Deadline

Friday, June 15, 2018 Audio Visual Early Bird Pricing Deadline

Monday, June 18, 2018 Receiving at Advance Warehouse Begins

Wednesday, June 27, 2018 Deadline to order Furniture Packages Wednesday, June 27, 2018 Deadline to order Accessories

Friday, June 29, 2018 Audio Visual Order Deadline

Monday, July 2, 2018 Electrical Services Advanced Discount Deadline

Monday, July 2, 2018 Internet Advanced Discount Deadline

Wednesday, July 11, 2018 Last Day for Advanced Shipments to Arrive Without Surcharges

Tuesday, July 12, 2018 AWS Payment deadline for invoices. If payment is not received by this date, AWS will require sponsor to fill out a credit authroization form.

Sunday, July 15, 2018 Show Site Shipments May Begin Arriving After 8:00 am Tuesday, July 16, 2018 All Exhibits Must Be Set By 5:00 pm Wednesday, July 17, 2018 All Carriers Must Check in By 8:00 pm





SHOW SCHEDULE:

Exhibitor Move In:

Sunday, July 15 10:00 am - 5:00 pm Diamond Sponsors Only Move-In

Monday, July 16 10:00 am - 5:00 pm Diamond/Platinum Sponsors Only Move-In

Monday, July 16 12:00 pm - 5:00 pm Gold, Silver, Start Up Sponsors Move-In

Registration Open for Sponsors

Lead Retrieval Pick Up in Expo Hall

Exhibit Hours:

Tuesday, July 17 6:30 am - 7:00 am * Early Access to the The Expo for *Sponsors (**Properly Badged Sponsors with “Exhibiting Partner” attendee Type)

* Sponsors to be Show Ready at 7:00 am. *

7:00 am - 9:00 am Expo Open - Continental Breakfast for Attendees and Sponsors in the Expo (Booths are required to be staffed during this time frame)

9:00 am Expo closed for Keynote

9:30 am - 11:30 am Keynote

10:45 am - 11:30 am Optional Early Sponsor Lunch in the Expo (We recommend your booth staff take this time to eat lunch before the Expo re-opens

11:30 am - 7:00 pm The Expo Open

11:30 am - 1:00 pm Lunch in the Expo

6:00 pm - 7:00 pm Networking Reception in the Expo

7:00 pm Expo closes

Dismantle and Move Out:

Tuesday, July 17 7:00 pm - 10:00 pm Exhibitor Move-Out

Carrier Check-In:

Tuesday, July 17 By 8:00 pm *Please note that hours are subject to change

SHOW SCHEDULELOCATION: Jacob K Javits Convention Center 655 W. 34th Street New York, NY 10001

EXHIBIT HALL: Aisle Carpet: Navy Blue Booth Carpet: Black





PRE SHOW CHECKLIST1. Review this entire service kit Please note that payment is required with all orders.2. Read the event terms and conditions (see pages 33-34)3. Arrange in-bound freight/material handling If you, or any other vendor, are shipping materials to your booth, be sure to: 1. Choose Advance or Direct Shipping: Advance Shipping: If you ship to the Advance Warehouse your freight will be guaranteed to be in your booth for the first day of set up.* • Make sure you look at the Late to Warehouse date. Freight being received after the date will incur a surcharge. • The Advance Warehouse is not able to accept loose unpackaged pieces. Shipping crates, fibers, ons and pallets are acceptable. Direct Shipping: If you ship Direct to Show Site, pay attention to the dates that shipments can be received. Shipments arriving before these dates may be refused. • Please note: any freight arriving on a Saturday, Sunday or before 8:00 am and after 4:30 pm Monday – Friday or observed local union holidays will incur an overtime surcharge. 2. Check the show timing to gauge which shipping option meets your scheduling parameters. • Please make note of handling surcharges (overtime, off target, late/early to warehouse etc.) 3. Fill out the Material Handling Agreement in the service kit to estimate your costs and submit with payment. 4. Label your freight correctly with your company name, booth number, show name and address listed in the service kit. • Shipping label forms are provided in the service kit. 5. Bring all copies of shipping documents with tracking numbers with you to show site. *Due to circumstances of timing or facility availability beyond the control of T3 Expo, this may result in an overtime surcharge. Please refer to the Material Handling Agreement.4. If applicable order rental booth structure and/or option • Please choose the appropriate option and/or configuration of your booth structure.5. Order graphics/signage and submit artwork • See the Artwork Submission Guidelines pages in this kit for format information and submission details. • You will receive instructions via email on how to submit artwork after your order and payment forms are received.6. Order booth furnishings/accessories • There are forms in this kit with many options to enhance the look of your exhibit. • Discount price deadlines are noted on the forms.7. Order T3 installation & dismantle labor, and/or submit EAC forms with proof of insurance • Venues have different union regulations; review the Labor Guidelines page to determine if you need to hire labor to set-up/tear down your exhibit properties. • If you are using a firm other than the official service contractor you must submit the Notification of Intent to Use EAC form and proof of insurance at least 30 days prior to the first day of exhibitor move-in. Without these documents, your EAC will not be allowed to set any exhibits.8. Order additional/ancillary services • There are forms in this kit for other services such as cleaning, accessible storage, sign hanging, electricity, audio visual, internet, lead retrieval, specialty furnishings, floral or catering. • Some of these services are provided by vendors other than T3 Expo; be sure to submit forms and payments to the proper vendors. • Please make note of ordering discount deadlines.9. Submit your order with payment (REQUIRED) This will ensure all booth options, graphics, furnishings and accessories are reserved for your event. • Orders received without payment cannot be processed. • We accept Mastercard, Visa, American Express, company check, and wire transfer. There is a processing fee on wire transfers.10. Arrange out-bound freight • Before the end of your event, be sure to visit the T3 Service Desk to pick up a Material Handling Agreement. • No Material Handling Agreement will be distributed unless the account is paid in full. • There will be a show carrier providing air and/or ground shipping options. • If you are using your own carrier, you will need to schedule them on your own for a pickup. • Please note the carrier check-in time on the Show Information page. • If your carrier does not check-in by the date/time listed, your freight will be re-routed to ship with the show carrier at your expense.





ON SITE CHECKLIST 1. Check all freight when you arrive • Verify that all your shipments have arrived in your booth space; check against your shipping documentation before unpacking any freight. • If the piece count does not match your documents, or something is damaged or does not belong to you, report to the service desk immediately for assistance.

2. Booth set up • If using booth labor, you must check-in at the T3 Service Desk to inform us that you are ready for your labor. • Installation/dismantle labor start time is only guaranteed when ordered for 8:00 am start. • Once your Booth structure is set up, please tag your empty boxes with empty stickers. Empty stickers can be picked up at the T3 Service Desk.

3. Arrange out-bound freight • Before the end of your event, be sure to visit the T3 Service Desk to pick up a Material Handling Agreement. • No Material Handling Agreement will be distributed unless the account is paid in full. • There will be a show carrier providing air and/or ground shipping options. • If you are using your own carrier, you will need to schedule them on your own for a pickup. • Please note the carrier check-in time on the Show Information page. • If your carrier does not check-in by the date/time listed, your freight will be re-routed to ship with the show carrier at your expense.

4. Booth structure packed to ship out • Once your freight is packed and labeled to ship out, please turn in a Material Handling Agreement to the T3 Service Desk. • Do not leave your Material Handling Agreement in your booth space/on your freight. • If you do not turn your Material Handling Agreement in at the T3 Service Desk, your shipment may be delayed and/or re-routed on a show carrier.





5

PARTNER TURN-KEY EXHIBITS

3

1

Silver 10 x 10 Turn-key • 9’ w x 8’ h Backwall• 8’ w x 4’ h Side Wall• (1) 12”h x 60”w Sponsor Logo Header - Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.• (1) 95.5”h x 48”w Backlit Fabric Graphic Panel **• (1) 24”w x 24”d x 42”h Black Powered Counter • 5 Amp Electrical Drop*** (power will be dropped into the demo counter, as shown in the rendering)• Carpet Color - Black• Cleaning• Labor to Install and Dismantle• Wifi Included ****

Gold 10 x 20 Turn-key• 20’ w x 8’ h Backwall• (1) 12”h x 101.5”w Sponsor Logo Header - Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.• (2) 95.5”h x 48”w Backlit Fabric Graphic Panel **• (2) 24”w x 24”d x 42”h Black Powered Counters • (2) 5 Amp Electrical drops*** (power will be dropped into the demo counters, as shown in the rendering) • Carpet Color - Black • Cleaning• Labor to Install and Dismantle• Wifi Included ****

Platinum 20 x 20 Turn-key• (1) 4-Sided Tower with 36”h x 115”w Backlit Fabric Sponsor Logo Header - Sponsor to submit Logo, • and optional 100 character value proposition, submissions will be included along with Booth Number • on white background.• (2) Custom Shelving units built into Tower sides• (1) Branded Four (4) Sided 95.5”h Backlit Fabric Graphic Tower• (1) 20’ x 20’ Carpeting - color Black• (2) Furniture Packages Included - See page 15• Cleaning• (1) 20 amp Electrical Drop ***• Wifi Included ****

Start Up Kiosk3’ w x 8’ h Backwall• (1) 11” h x 34” w Sponsor Header Panel ** - Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.• (2) 48” h x 30” w Graphic Panel **• (1) 48” h x 34” w Whiteboard Panel • (1) Under Counter Cabinet• (4) Stools• Carpet Color - Navy• Cleaning• (1) 5 amp Electrical Drop ***• Labor to Install and Dismantle• Wifi Included ****





START UP KIOSK PACKAGE

DESIGN CONTACTUpon receipt of your display order, one of our representatives will contact your company to coordinate the design and approval process. Please list the desired contact info below:

Name__________________________________________________________________________________________________________________

Company____________________________________________________________________________ Booth #___________________________

Email________________________________________________________________________________ Phone____________________________

• 3’ w x 8’ h Backwall• (1) 11” h x 34” w Sponsor Header Panel ** - Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.• (2) 48” h x 30” w Graphic Panel **• (1) 48” h x 34” w Whiteboard Panel• (1) Under Counter Cabinet• (4) Stools• Carpet Color - Navy• Cleaning• (1) 5 amp Electrical Drop (power will be dropped into the under counter cabinet, as shown in the rendering) ***• Labor to Install and Dismantle• Wifi Included ****

START UP KIOSK PACKAGE* : START UP KIOSK PACKAGE

Artwork Deadline: June 1, 2018Note: If artwork is not received by this date, sponsor’s logo will be centered on a Black background and printed. Late and on-site prints are not possible.

IMPORTANT THINGS TO NOTE:

*AV is NOT included. Please use the AV order forms in this kit to order your AV. AV cannot be mounted on this structure.The recommend monitor size for Turn-key booths is 27”.

** Please note: No structural or graphic customization will be allowed for the Turn-key Booths. Please only order graphics as shown in line with the specifications above.

***Electrical drop will be placed into the under counter cabinet, as shown in the rendering. If you require additional drops, or placement of your drops to be in a location other than the back of your booth, please use the provided electrical service order forms for these services. If you need to upgrade your drops, you will be credited for the value of the drops included in your sponsorship package by the electrical services provider.

**** If hardline internet is required, please orderseparately. See Javits Order Form.

White Board Panel

48” h x 34” w

Sponsor Logo Header 11”h x 34”w

Sponsor Graphic Panel 48” h x 30” w

Sponsor Graphic Panel 48” h x 30” w





SILVER 10 X 10 TURN-KEY BOOTH


Name__________________________________________________________________________________________________________________

Company____________________________________________________________________________ Booth #___________________________

Email________________________________________________________________________________ Phone____________________________

• 9’ w x 8’ h Backwall• 8’ w x 4’ h Side Wall• (1) 12”h x 60”w Sponsor Logo Header - Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.• (1) 95.5”h x 48”w Backlit Fabric Graphic Panel **• (1) 24”w x 24”d x 42”h Black Powered Counter • (1) 5 Amp Electrical Drop*** (power will be dropped into the demo counter, as shown in the rendering) • Carpet Color - Black• Cleaning• Labor to Install and Dismantle• Wifi Included ****

10 X 10 TURN-KEY BOOTH PACKAGE* : 10 X 10 TURN-KEY BOOTH PACKAGE


*AV is NOT included. Please use the AV order forms in this kit to order your AV. The recommend monitor size for Turn-key booths is 40”.

** Please note: No structural or graphic customization will be allowed for the Turn-key Booths. Please only order graphics as shown in line with the specifica-tions above.

*** Electrical drop will be placed into the demo counter, as shown in the rendering. If you require additional drops, or placement of your drops to be in a location other than the back of your booth, please use the provided electrical service order forms for these services. If you need to upgrade your drops, you will be credited for the value of the drops includ-ed in your sponsorship package by the electrical services provider.

**** If hardline internet is required, please orderseparately. See Javits Order Form.

1


S I D E

W A L L

12”h x 60”w Sponsor Logo Header

Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along

with Booth Number on white background.

Sponsor Backlit Fabric Graphic Panel

95.5” h x 48” w

DEMO

COUNTER





SILVER 10 X 10 TURN-KEYFURNITURE PACKAGE OPTIONS

3

2

Company Name: Contact Name:Email Address:Phone #:Booth #:

TAX 8.875% . . $_____________

ESTIMATED TOTAL FURNISHINGS PACKAGE . . $_____________

Furnishing Package 1 includes:

(1) Additional 42” Powered Pedestal, Black

Cost: $ 477.00


(1) 30” Round Bar Table with Hydraulic Base, Liquid Black(3) Zoey Barstools, Black

Cost: $ 976.00

Furniture Package Deadline: June 27, 2018

Deadline to order furniture package. On-site furniture orders will not be available.





GOLD 10 X 20 TURN-KEY


Name__________________________________________________________________________________________________________________

Company____________________________________________________________________________ Booth #___________________________

Email________________________________________________________________________________ Phone____________________________

3

• 20’ w x 8’ h Backwall• (1) 12”h x 101.5”w Sponsor Logo Header - Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.• (2) 95.5”h x 48”w Backlit Fabric Graphic Panels **• (2) 24”w x 24”d x 42”h Black Powered Counters • (2) 5 Amp Electrical drops*** (power will be dropped into the demo counter, as shown in the rendering) • Carpet Color - Black • Cleaning• (1) 10 amp Electrical Drop ***• Labor to Install and Dismantle• Wifi Included ****

10 X 20 TURN-KEY* : 10 X 20 TURN-KEY


*AV is NOT included. Please use the AV order forms in this kit to order your AV. Booth has the opportunity to mount up to (2) monitors on the backwall.


*** Electrical drops will be placed into the demo counters, as shown in the rendering. If you require additional drops, or placement of your drops to be in a location other than the back of your booth, please use the provided electrical service order forms for these services. If you need to upgrade your drops, you will be credited for the value of the drops included in your sponsorship package by the electrical services provider.

**** If hardline internet is required, please order separately. See Javits Order Form.


Sponsor Backlit Fabric Graphic Panel 48”w x 95.5’ h

12”h x 101.5”w Sponsor Logo Header

Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.

Sponsor Backlit Fabric Graphic Panel 48”w x 95.5’ h





GOLD 10 X 20 TURN-KEY FURNITURE PACKAGE OPTIONS


TAX 8.875% . . . $_____________

ESTIMATED TOTAL FURNISHINGS PACKAGE . . . $_____________

4

10x20Tables and vibe cubes



(1) Ventura Communal Bar Table(3) Zoey Barstools, Black(1) Sydney Cocktail Table, Black(4) Vibe Cube, Black

Cost: $2,010.00

5


(4) La Brea Swivel Chairs(1) Vibe Cube, Black

Cost: $1,428.00




(1) Maxim Bar

Cost: $830.00





PLATINUM 20 X 20 TURN-KEY

• (1) 4 sided Logo Tower with Backlit Fabric Graphic Panel • (1) 4-sided Tower with 36” h x 115” w Backcklit Fabric Sponsor Logo Header – Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth Number on white background.• Carpet Color - Black• Cleaning• (1) 20 amp Electrical Drop ***• Labor to Install and Dismantle• Wifi Included ****

• Furnishings Package is included with the Platinum Sponsorship. Sponsors should choose (2) of the options on page 15, (1) for each side of the booth

20 X 20 TURN-KEY PACKAGE: 20 X 20 TURN-KEY PACKAGE

5


Name__________________________________________________________________________________________________________________

Company____________________________________________________________________________ Booth #___________________________

Email________________________________________________________________________________ Phone____________________________

Backlit Fabric Graphic Tower Panel Dimensions


*AV is NOT included. Please use the AV order forms in this kit to order your AV. The recommend monitor size for Turn-key booths is 40”. Booth has the opportunity to mount up to (4) monitors on the back walls.


*** Electrical drops will be placed at the tower in your booth space. If you require additional drops, or placement of your drops to be in a location other than the tower of your booth, please use the provided electrical service order forms for these services. If you need to upgrade your drops, you will be credited for the value of the drops included in your sponsorship package by the electrical services provider.

**** If hardline internet is required, order separately with Javits Order Form.


36” h x 115” w Backcklit Fabric Sponsor Logo Header

Sponsor to submit Logo, and optional 100 character value proposition, submissions will be included along with Booth

Number on white background.

Panel AA1 Panel AA2

48”wx

95.5”h

Panel BB1 Panel BB2

30”wx

95.5”h

30”wx

95.5”h

48”wx

95.5”h





PLATINUM 20 X 20 TURN-KEYFURNITURE PACKAGE OPTIONS

6

Platinum Package 2 includes:

(1) Ventura Communal Bar Table(2) Zoey Barstools, Black


11


(4) La Brea Swivel Chairs(1) Vibe Cube, Black


(1) Maxim Dry Bar, Black

9



*Choose a maximum of (2) Packages below per Booth

1 AWS Summits 2018 Content, Graphics, Collateral and Giveaway Requirements

AWS Summits 2018 Content, Graphics, Collateral and Giveaway Requirements Participation in AWS Summits 2018 requires all sponsors to adhere to AWS review of all content,

graphics, collateral and giveaways related to, or to be used at, the event. Please be aware of the

following:

BEST PRACTICES AND REQUIREMENTS Content should be relevant to the AWS audience and highlight a clear call to action and customer

benefit. AWS strongly recommends that you include customer case studies when applicable.

Content should be clear, concise and not overly wordy - focusing on technical abilities. Content

should not be a sales pitch for a sponsor, partner, product or service.

AWS will not approve declarative statements around a Partner being “the best,” “the first,” “the only,”

“the most,” etc., unless the claims can be substantiated by third party research or reports.

AWS will not approve references to “partnering” where it could insinuate that there was co-

development done. Alternative language such as “working with” is approvable.

AWS will not approve statements around a Partner solution running “in” AWS. It is more appropriate

to reference that it runs “on” AWS, or supports AWS.

AWS will not approve content, graphic or collateral that features the AWS or APN logo larger than the

sponsor logo. The sponsor brand or logo should be the most prominent feature of any content,

graphic, or giveaway.

Use of the AWS Logo is only allowed for use by third parties in specific circumstances as outlined in

the AWS Partner Network (APN) Marketing Toolkit. Any other use of the logo is generally not

permitted and requires express permission. When approved, sponsors should follow AWS Logo

usage guidelines if planning to use the AWS Logo, Powered by AWS Logo, or APN Badge within

booth graphics, giveaways, or collateral. Do not alter, augment, or change any AWS marks to match

the branding of your assets.

o APN Marketing Toolkit

o AWS Icons

o APN Logo Usage (Available for Standard and above Partners only) Sponsors should refrain from making direct comparisons of products or companies, comparing

company’s strengths or weaknesses, or defining companies in any negative manner.

AWS appreciates that AWS Partners also partner with many other companies in the cloud computing

industry. However, the use of other cloud provider logos or messaging will not be allowed on booth

graphics, collateral, or giveaway items at AWS events.

2 AWS Summits 2018 Content, Graphics, Collateral and Giveaway Requirements

AWS will not endorse or approve any statements that insinuate AWS is not secure, not scalable, not

cost effective, not accessible, etc. Sponsor should focus messaging on how their product, service, or

offering complements AWS.

AWS will NOT approve the use of the terms “Azure,” “Google,” or “multi-cloud.” The terms “hybrid,”

“hybrid cloud,” ”public cloud,” and “private cloud” will be approved.

Sponsors are not permitted to use the AWS Summit Logo in their own booth creative or materials.

Sponsors must have permission to use any third party logos or marks such as customer logos.

NOT APPROVED

Use of the terms “partners” or “partnership” or “alliance” to describe the AWS relationship. AWS

prefers the terms “agreement,” “teamed,” "in cooperation with," or “relationship.”

Use of the name "Amazon" instead of Amazon Web Services or AWS when referring to a Partner

offering, service, or relationship.

Use of any sales projections.

Disclosure of proprietary information about Amazon or AWS.

Inclusions of the AWS stock ticker symbol.

References to a partner solution being integrated with AWS, unless you have explicit permission.

ARTWORK SUBMISSION GUIDELINES

• Adobe Illustrator: (AI or EPS) outline fonts and embed all links• Adobe InDesign: package all fonts and links• Adobe Photoshop: (PSD, TIF or JPG) for image files

PREFERRED FILE FORMATS

Rasterized pixel-based images such as PSD, TIF or JPEGs should be high resolution (150 - 200 dpi) at full size, 1:1 ratio. This includes images linked or embedded in InDesign or Illustrator files.

Based on viewing distance, below are some basic guidelines for resolution when working with formats such as PSD, TIF and JPG files.

48” x 96” Graphics and larger

Recommended resolution for your graphic at full size dimensions:• Viewing distance of 1-4 feet ....... 200 dpi at full size• Viewing distance of 5-9 feet ....... 150 dpi at full size

Minimum resolution for your graphic at full size dimensions:• Viewing distance of 1-4 feet ....... 150 dpi at full size• Viewing distance of 5-9 feet ....... 100 dpi at full size

Graphics smaller than 48” x 96”• Viewing distance of 1-4 feet ....... 100 dpi at full size

IMAGES

GENERAL FILE SET UP

Please provide artwork in native formats whenever possible:Adobe Illustrator and Adobe InDesign are preferred

When creating multiple-panel signs/structure graphics(booth backwalls, etc.):

•

•

Use Adobe Illustrator for layout

• Create artwork using one artboard for entire graphic.Don’t use separate artboards for artwork spanningmore than one panel.

• Include 2” bleeds on all sides

• Convert fonts to outlines

• Embed all linked images

When creating single-panel graphics/smaller signs (meter boards, placards, etc.):

• Use Adobe Illustrator or InDesign for layout

• Include 1” bleeds on all sides

• Convert fonts to outlines

• Embed or package all linked images SUBMITTING ARTWORK

CHECKLIST

. SET DOCUMENT MODE TO CMYK

USE APPROPRIATE DIMENSIONS AND SCALE

SET APPROPRIATE BLEEDS ON ALL SIDES

CHECK IMAGE RESOLUTION

CONVERT FONTS TO OUTLINES

EMBED IMAGES / SAVE & PACKAGE YOUR FILE

INCLUDE PDF PROOF

Questions regarding artwork may be emailed to:

Exhibitor [email protected]

Include event name, company name, booth number and contact information in all inquiries

QUESTIONS?

UPLOADING ARTWORKYou will upload your booth graphics through the ERC. Below are the instructions on how to submit your graphics.

1. Download the graphic spec sheet or/and the artwork submission guidelines.

2. Review the sponsor booth graphics requirements document to ensure your artwork follows the AWS branding guidelines.

3. Upload your booth graphics within the "Booth Graphics" area within the ERCa. Click "Upload Booth Graphicsb. Choose your artwork file(s)c. Click "Upload"

4. You will receive a proof via a link to T3 Central prior to your artwork moving into production.





Advance Shipments to T3 Expo WarehouseAdvance Shipments will be received at the Advance Warehouse beginning on Monday, June 18, 2018. Shipments arriving prior to this date may be refused.

Crated or UncratedShipment Weight x $ 1.35/lb. = $ _________

Small Package Shipment - Total Shipment Weight 50 lbs or less

Small Package Shipment x $60.00 ea. = $

Direct Shipments to Show SiteDirect shipments will be received starting on Sunday, July 15, 2018 at 8:00 am. Shipments that arrive prior to this date may be refused by the facility as T3 Expo will not have possession of the venue prior to this date and time.

Crated or UncratedShipment Weight x $ 1.37/lb. = $ _________

Small Package Shipment - Total Shipment Weight 50 lbs or less

Small Package Shipment x $60.00 ea. = $

MATERIAL HANDLING

MATERIAL HANDLING ESTIMATE $ ________

Rate Classifications

Additional Fees May be Applicable

Overtime/Double Time

Outbound Shipping

❚ Crated - Material that is skidded or in any type of shipping container that can be unloaded at the dock with no additional handling required. ❚ Uncrated - Material that is shipped loose or pad-wrapped, and/or

unskidded machinery without proper lifting bars or hooks. The Advance Warehouse is not able to accept loose/unpackaged pieces. Shipping crates, fibers, cartons and pallets are ok. ❚ Small Package - A shipment of any number of pieces with a combined

weight of 1 - 50 lbs that is received on the same day, from the same shipper and delivered by the same carrier at the same time.

❚ A Material Handling Agreement MUST be filled out for any shipment leaving the expo hall. These forms can be picked up at the T3 Expo Service Desk. *All accounts must be settled prior to requesting this form. ❚ Once you have filled out the Material Handling Agreement and ALL of your

booth materials are packed, labeled, and ready for shipping, please return the completed form to the T3 Expo Service Desk. DO NOT LEAVE THIS FORM IN YOUR BOOTH SPACE. ❚ Carrier check in: All carriers must be checked in no later than 8:00 p.m.

on Tuesday, July 17, 2018. If prior arrangements have not been made, the official show carrier will be on site to coordinate or re-route shipments.

❚ UPS or Federal Express: To use these carriers, you MUST have their shipping labels for each piece and schedule your pick up. Without these, your freight will NOT be picked up by either. If there is a Business Center on the property, it is recommended that you bring your items there. Please note: there may be an additional fee from the facility for this service.

❚ Overtime is before 8:00 a.m. and after 4:30 p.m., Monday - Friday, and all day Saturday. Double Time is all day Sunday and observed Union holidays. ❚ Based upon the Material Handling rates quoted, a 30% surcharge per

pound for each occurrence will apply if:

❚ Late to Warehouse Fee: Shipments arriving after Wednesday, July 11, 2018 will be charged an additional 30%. ❚ Off Target Fee: If your event has a targeted move in, you must schedule your

delivery within your target time. If your freight is received Off Target, there will be an additional fee of 30% of your Material Handling costs for that shipment. ❚ Shipments Returned to Warehouse: Shipments returned to the

warehouse at close of the show will be charged an additional 30% per pound and must be picked up within 72 hours to avoid storage charges.

❚ Shipments are received on overtime. ❚ Your advance shipment to the warehouse is received during

straight time hours, but due to scheduling beyond T3 Expo’s control, is moved into show site on overtime. ❚ Shipments are loaded out on overtime.

Choosing Your Carrier ❚ Please carefully consider your carrier prior to booking your shipment(s) to

and from the event. Various carriers are set up to operate on a certain schedule or with limited delivery procedures. Please be sure to review your carrier’s policies. Some carriers will not deliver to a loading dock, some deliver without verification or signature of delivery. This may result in delays in delivery or additional fees. ❚ POV (Privately Owned Vehicle) - Material Handling charges will apply.

If you are delivering your materials to show site in your own vehicle, there may Material Handling Charges applied. Please refer to the Union Regulations in this kit and plan accordingly. T3 has jurisdiction over the loading dock based on these regulations.

Company Name: Contact Name:Email Address:Cell Phone #:Booth #:





SHIPPING ADDRESSESAdvance Shipments to T3 Expo Warehouse Address

To: (exhibiting company name and booth #)

For: AWS Summit New York 2018

c/o ABFc/o: T3 Expo 414 Maspeth Avenue Brooklyn, NY 11211 Information

Advance shipments will be accepted beginning on Monday, June 18, 2018 through Wednesday, July 11, 2018 between the hours of 8:00 am – 4:00 pm.

Any shipment after Wednesday, July 11, 2018 will be charged an additional 30% per pound.

Direct Shipments to Show Site Address

To: (exhibiting company name and booth #)

For: AWS Summit New York 2018

c/o: T3 Expo Jacob K Javits Convention Center 655 W. 34th Street New York, NY 10001

Information

Direct shipments are accepted starting on Sunday, July 15, 2018 beginning at 8:00 am and throughout published event hours.

ADVANCE SHIPMENTTo: Exhibitor Name

c/o ABFc/o: T3 Expo 414 Maspeth Avenue Brooklyn, NY 11211

Event: AWS SUMMIT NEW YORK 2018Booth #: Piece #: of: _______________pieces

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ADVANCE SHIPMENTTo: Exhibitor Name

c/o ABFc/o: T3 Expo 414 Maspeth Avenue Brooklyn, NY 11211


DIRECT SHIPMENT To: Exhibitor Name



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DIRECT SHIPMENT To: Exhibitor Name



DON’T HASSLE WITH MULTIPLE CARRIERST3 EXPO WILL TAKE CARE OF YOUR SHIPPING NEEDS

Introducing

Do you have questions about shipping to and from an event? No time to shop rates with multiple carriers? T3 Shipping™ is a streamlined solution for your shipping needs. We know this industry forward and back, and we’re committed to getting you the resources you need at the right time and for the best value.

Meet your T3 Shipping™ Representative at the Service Desk. We’ll provide you with your own on-site shipping staff, dedicated to overseeing that your outbound freight gets shipped where you need it to go, straight from the show floor.

Contact Name:

Cell Phone #:

Email:

© 2017 T3 Expo, LLC. All rights reserved | www.T3expo.com | phone: 888-698-3397 ext.417 | direct 774.419.0203 | email:[email protected]

CONTACT INFORMATION

Please fill out form and return it to the T3 Expo Service Desk

LEVEL OF SERVICE

Ground 2nd Day Air Overnight Must arrive by date:

# of pieces # of labels Estimated weight of shipment: *

Are there multiple destinations? Y / N If yes, how many?

Please check all that apply: Inside Delivery Liftgate Needed Convention Delivery

FOR INTERNAL USE ONLY:

Booth #: Exhibiting Company Name:

To Destination / Event:

Address:

City, State, Zip:

SHIPPING INFORMATION

* shipments will be re-weighed for accuracy

T3 EXPO INFORMATION & FORMS


ACCESSORIES

B.A.

C. D.

Accessories

E.

A. Literature stand

B. Wastebasket

C. Brochure holder (velcro adhesive)

D. 2’ x 2’ Shelving Unit





TAX 8.875% . . . $_____________

ESTIMATED TOTAL FURNITURE & ACCESSORIES. . . $_____________

ACCESSORIES

Literature stand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x $150.00 or $195.00 = $ Wastebasket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x $ 15.00 or $ 19.00 = $ Brochure holder (Velcro™ adhesive) . . . . . . . . . . . . . . . . . . . . . x $ 30.00 or $ 55.00 = $ 2’ x 2’ Shelving Unit - Black. . . . . . . . . . . . . . . . . . . . . . . . . . . . x $150.00 or $195.00 = $

Discount PriceQuantity Standard Price Extended Price

Furniture Order Deadline: June 27, 2018

Deadline to order accessories. On-site accessories orders will not be available.

B.

A.

C.

Custom FurnishingsA. 30” Round Table w Hydraulic Base, Liquid Black

B. Zoey Barstool, Black

C. Vibe Cube Ottoman, Black

D. 24”w x 24”d x 42”h Black Powered Counter





TAX 8.875% . . . $_____________

ESTIMATED TOTAL FURNITURE & ACCESSORIES. . . $_____________

CUSTOM FURNISHINGS

A. 30” Round Bar Table with Hydraulic Base, Liquid Black x $ 277.00 = $ B. Zoey Barstool, Black x $ 233.00 = $ C. Vibe Cube Ottoman, Black x $ 108.00 = $ D. 24”w x 24”d x 42”h Black Powered Counters x $ 477.00 = $

PriceQuantity Extended Price

Furniture Order Deadline: June 27, 2018

Deadline to order custom furniture. On-site furniture orders will not be available.





Display Labor (check applicable type) Labor $229.00 $291.00 $337.00 T3 Supervised Labor $298.00 $378.00 $438.00 Forklift and Operator $379.00 $441.00 $487.00

DISPLAY LABOR & FORKLIFT Overtime Double TimeStraight TimeImportant Information

❚ Straight Time: 8:00 a.m. to 4:30 p.m.,

Monday through Friday.

❚ Overtime: Before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all day Saturday.

❚ Double Time: Sunday and observed Union holidays.

❚ Show site Labor orders: Add 30% to hourly rates.

❚ T3 Expo bills 1/2 hour minimum per laborer. Additional time is billed in 1/2 hour increments per laborer.

❚ Exhibitors ordering Forklift will be assigned a Forklift & Operator.

❚ Determination of crew size is at the discretion of T3 Expo

❚ Starting time is to be confirmed with T3 Expo. Only Labor ordered for 8:00 a.m. start time is guaranteed. All other start times will begin as soon as Labor is available.

❚ Exhibitor must check in at the T3 Expo Service Desk upon completion of all Labor work.

❚ Exhibitor must check in at the T3 Expo Service Desk when ready for Forklift Labor, and check out at the T3 Expo service desk upon completion of work.

❚ Exhibitors ordering forklift to assemble displays or for uncrating, unskidding, positioning and reskidding equipment or machinery will need to estimate their needs on this form.

Requested Date & Time # of Laborers # Hours Hourly Rate Total Cost

Installation ________________________ __________ x __________ x __________ = $ ____________ ________________________ __________ x __________ x __________ = $ ____________Dismantle ________________________ __________ x __________ x __________ = $ ____________ ________________________ __________ x __________ x __________ = $ ____________

For forklift orders - Type of Work Being Performed Size of Forklift required: Un-skid/re-skid equipment 5,000 lb lift Place equipment 10,000 lb lift Build booth structure 15,000 lb lift Other: Heaviest piece weight Dimensions x x length width height

For Display Labor - Supervision of all Labor is required (check one): Exhibitor Supervision On site/after hours contact cell phone #: (_____) _______________

On site/after hours contact name: T3 Expo Supervision On site/after hours contact cell phone #: (_____) _______________

On site/after hours contact name:

The fee for T3 Supervision is 30% of the exhibitor’s total Labor bill. In order to perform the Labor without exhibitor’s representative present, T3 Expo must receive detailed set-up instructions (blueprints/floor plans, etc.) with this Labor order form. Exhibitor must also include outbound shipping instructions. Set-Up Instructions Attached Outbound Shipping Information Attached (for T3 Expo Supervised Dismantle only)


ESTIMATED INSTALLATION LABOR $ TAX 8.875% ON INSTALL LABOR ONLY $ ESTIMATED DISMANTLE LABOR (NO TAX) $ ESTIMATED TOTAL LABOR $





ANCILLARY SERVICES

❚ NOTE: If you are already paying for advance or direct Material Handling, there is no additional charge for Empty Storage. If you are hand carrying your freight and require storage, Empty Storage fees will apply.

❚ Empty Storage fees are for the duration of the event.

Accessible StorageBased upon square footage required for storage.

Up to 25 sq. ft $ 90.00 per day 26 to 50 sq. ft $140.00 per day 51 to 100 sq. ft $200.00 per day 101 to 150 sq. ft $240.00 per day 151 to 200 sq. ft $350.00 per day

*One half hour of Labor will be charged to bring items to storage and one half hour for each time items are retrieved from or brought into storage.

Subtotal = $_____________

Empty StorageCardboard Box $ 40.00 eachFiber Case $ 50.00 each Subtotal = $_____________

❚ Exhibitor must sign up for Accessible Storage at the T3 Service Desk at show site.

❚ Accessible Storage is for items such as giveaways or literature that needs to be replenished.

❚ ½ hour minimum Labor charge to bring items to storage and ½ hour minimum charge each time retrieved. Actual hours will be included in final billing.

ESTIMATED TOTAL SERVICES $_________


Access Storage Labor (1/2 minimum charge per access)

Labor $229.00 $291.00 $337.00

Overtime Double TimeStraight Time





PAYMENT INFORMATION

Credit Cards T3 Expo Accepts:

Please make check payable to T3 Expo

Mail to: T3 Expo 8 Lakeville Business Park Lakeville, MA 02347

Exhibiting Company:

Account Number:

Cardholder Name:

Card Type:

CCID#

Expiration Date:

Email Address:

Signature:

Cardholder Billing Address:

Booth #

City/State/Zip:

Method of Payment

Credit Card Information

Exhibitor ProfileCompany Name:

Street Address:

City:

Contact Name:

Cell Phone:( () )Fax:

State: Zip:

Email Address:

Country:

Booth #:

❚ Visa ❚ Master Card ❚ American Express

❚ We will use this authorization to charge your credit card for any additional subsequent orders placed by you or your representative for services rendered to your company for this event.

Company Check(Checks must be in U.S. Funds)

Money Order

Wire Transfer *

Credit Card

Please Note: There is a 50% cancellation fee for any items cancelled after delivery to the booth.

Important Information

❚ If paying by check, money order or wire, we need a Credit Card as well to place your orders.

❚ Credit Card will be charged for items ordered if intended method of payment is not received at least two weeks prior to the first move in day of the event. ❚ * Wire fees: Domestic $15.00 International $35.00 *Wire details will be sent to the contact email address upon receipt of this form.

TotalServices OrderedMaterial Handling = $_______________Accessories = $_______________Labor = $_______________Ancillary Services = $_______________Furniture Package = $_______________ Total: $_______________





THIRD PARTY AUTHORIZATIONImportant Information “We understand and agree that we‚ the exhibiting company‚ are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from T3 Expo, to be bound by all terms and conditions as described in the Terms & Conditions section of this service manual. In the event that the named Third Party does not discharge payment of the invoice prior to the last day of the show‚ charges will revert back to the exhibiting company. All invoices are due and payable upon receipt‚ by either party. The items checked below are to be invoiced to the Third Party.”

Exhibitor Name:

Exhibitor Signature:

Date:

Third Party Company Name: Contact Name:

Third Party Billing Address:

Phone:

City/State/Zip:

Contact’s E-Mail Address:

Fax:

Third Party Company Information

Account Number: Expiration Date:

CCID#:Cardholder Name:

Cardholder Billing Address:

Authorized Signature:

City/State/Zip:

Card Type:

Third Party Credit Card Authorization

Exhibiting Company Authorization of Third Party Billing

Exhibiting Company Name:

Exhibiting Company Address:

Booth Number:

Exhibiting Company Information

City/State/Zip:

Cell Phone: Fax:

Contact’s E-Mail Address:

Please Note: There is a 50% cancellation fee for any itemscancelled after delivery to the booth.

Third Party is covering the following charges for Exhibitor:

Material Handling

Furniture & Accessories

Labor

Forklift

Ancillary Services Signage

Discount Price Deadline:Order and payment due by Wednesday, June 27, 2018





TERMS & CONDITIONSThe Terms and Conditions set forth below are part of the contractual agreement between T3 Expo, LLC. and you the EXHIBITOR. Exhibitor agrees to and accepts the terms and conditions of this contract when any of the following conditions are met: THE MATERIAL HANDLING AGREEMENT IS SIGNED; OR THE EXHIBITOR’S MATERIALS ARE DELIVERED BY A CARRIER TO T3 EXPO’S WAREHOUSE OR TO A SHOW/EXPOSITION SITE FOR WHICH T3 EXPO IS THE OFFICIAL SHOW CONTRACTOR, OR A SUBCONTRACTOR FOR THE OFFICIAL SHOW CONTRACTOR; OR AN ORDER FOR LABOR AND/OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH T3 EXPO, LLC.

1. DEFINITIONS. For purposes of this contract, “T3” means T3 Expo, LLC. and their employees, agents, directors and assigns, affiliated companies, related entities including but not limited to any subcontractors T3 may appoint. The term “EXHIBITOR” means the Exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractor (EAC).

2. PACKAGING AND CRATES. T3 shall not be responsible for damage to loose/uncrated materials, pad wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, or materials improperly packed. In addition T3 shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition, or having prior damage. Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means.

3. EMPTY CONTAINERS. Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of EXHIBITOR or his/her representative. All previous labels must be removed or obliterated. T3 assumes no responsibility for: • Error in the above procedures • Removal of containers with old empty labels & without T3 labels • Improper information on Empty labels

T3 WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAID ITEMS ARE IN EMPTY CONTAINER STORAGE.

4. INBOUND SHIPMENTS. Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of EXHIBITOR or his representative. During such time the materials will be left unattended. T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITOR’S MATERIALS AFTER SAME HAVE BEEN DELIVERED TO EXHIBITOR’S BOOTH AT THE SHOW SITE. T3 recommends hiring security services from Facility or Show Management.

5. OUTBOUND SHIPMENTS. Consistent with trade show industry practices there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier. During such time the materials will be left unattended. T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE, THEFT OR DISAPPEARANCE OF EXHIBITOR’S MATERIALS BEFORE SAME HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT. T3 highly recommends hiring security services from Facility or Show

Management. All Material Handling Agreements submitted to T3 by EXHIBITOR will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any Agreement submitted to T3 and the actual count of such items in the booth at the time of pickup.

6. DELIVERY TO THE CARRIER FOR RELOADING. T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITOR’S MATERIALS AFTER SAME HAVE BEEN DELIVERED TO EXHIBITOR’S APPOINTED CARRIER, SHIPPER, OR AGENT FOR TRANSPORTATION AFTER THE EVENT, INCLUDING A T3 DESIGNATED CARRIER IN ACCORDANCE WITH SECTION 7 BELOW. T3 loads the materials onto the carrier under directions from the carrier or driver of that same carrier. Any reloading into the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier. T3 ASSUMES NO RESPONSIBILITY FOR LOSS, DAMAGE, THEFT OR DISAPPEARANCE OF EXHIBITOR’S MATERIALS THAT ARISE OUT OF IMPROPERLY LOADED MATERIALS.

7. DESIGNATED CARRIERS. In order to expedite removal of materials from the show site, T3 shall have the authority to change designated carriers if the carrier designated by the EXHIBITOR does not pick up the shipment(s) in time. Where no disposition is made by EXHIBITOR, materials may be taken to a warehouse to await EXHIBITORS shipping instructions and EXHIBITOR agrees to be responsible for charges relating to such rerouting and handling. IN NO EVENT SHALL T3 BE RESPONSIBLE OR LIABLE FOR ANY LOSS RESULTING FROM SUCH REROUTING DESIGNATION. EXHIBITOR hereby understands and agrees that the carrier’s terms and conditions apply to their shipment once the materials have been accepted by said carrier. It is the responsibility of the EXHIBITOR to familiarize himself/herself with these Terms and Conditions T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR FAILURE TO PROVIDE THESE CARRIER TERMS AND CONDITIONS TO THE EXHIBITOR.

8. T3’S RESPONSIBILITIES. T3 shall be responsible only for those services which it directly provides. T3 assumes no responsibility for any persons, parties, or other contracting firms not under T3’s direct supervision and control. T3 shall not be responsible for loss, delay or damage due to strike lockouts, work stoppages, natural elements, vandalism, civil disturbances, power failure, explosion, acts of terrorism or war, other causes beyond T3’s reasonable control nor for ordinary wear & tear in the handling of materials.





TERMS & CONDITIONS (CONTINUED)9. INSURANCE. It is understood that T3 is not an insurer. Any insurance shall be obtained by EXHIBITOR in amounts and for perils determined by EXHIBITOR. EXHIBITOR agrees to provide T3 with a release and waiver of subrogation to the extent of any insurance settlement received.

10. CLAIM(S) FOR LOSS. EXHIBITOR agrees that any and all claims for loss or damage must be submitted to T3 immediately at the show site and in any case not later than thirty (30) business days after the conclusion of the show or exposition. (For purposes of claim reporting, the ‘conclusion’ of the show shall be construed as the time when EXHIBITOR’S materials are delivered to the carrier for transportation from the show site or from T3’s warehouse.) All claims reported after thirty (30) business days will be rejected. In no event shall a suit or action be brought against T3 more than one year after the date of loss or damage occurred.

a. PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any dispute between the EXHIBITOR and T3 relative to any loss, damage, or claim, such EXHIBITOR shall not be entitled to and shall not withhold payment, or any partial payment, due to T3 for its services, as an offset against the amount of any alleged loss or damage. Any claims against T3 shall be considered a separate transaction, and shall be resolved on its own merits.

b. MAXIMUM RECOVERY. THE DECLARED VALUE DOES NOT APPLY TO THE SERVICES PROVIDED BY T3 if found liable for any loss. T3’s sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR’S materials and EXHIBITOR’S sole and exclusive remedy is limited to repair or replacement with like kind and quality, subject to a dollar amount limited equal to the amount paid by EXHIBITOR to T3 for Material Handling services during the show or exposition under this contract.

c. BREACH OF CONTRACT AND/OR NEGLIGENCE. T3’s liability shall be limited to any loss or damage which results solely from T3’s NEGLIGENCE in the actual physical handling of the items comprising EXHIBITOR’S shipment(s) OR which results from BREACH OF THIS CONTRACT and not for any other type of loss or damage. In no event shall T3 be liable to the EXHIBITOR or to any other party for special, collateral, exemplary, indirect, incidental, or consequential damages, whether such damages occur either prior to, subsequent to, or are alleged as a result of tortuous conduct, failure of the equipment or services of T3 or breach of any of the provisions of this agreement regardless of the form of action, whether in contract or in tort, including strict liability and negligence, even if T3 has been advised or has notice of the possibility of such damages or for any damages caused by EXHIBITOR’S failure to perform EXHIBITOR’s responsibilities. Such excluded damages include but are not limited to: loss of profits, loss of use or interruption of business, or other consequential or indirect economic loss(s).

11. JURISDICTION. THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF MASSACHUSETTS WITHOUT GIVING EFFECT TO

ITS CONFLICT OF LAWS AND RULES. EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN PLYMOUTH COUNTY, MASSACHUSETTS.

12. INDEMNIFICATION. EXHIBITOR agrees to indemnify, forever hold harmless and defend T3 and their employees, directors, officers and agents from and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury or death, damage to or loss of property or profits arising out of or contributed to, by any of the following:

• EXHIBITOR’S negligent supervision of any labor secured through T3 or the negligent supervision of such labor by any of EXHIBITORS employees, agents, representatives, customers, invitees and/or any Exhibitor Appointed Contractor (EAC).

• EXHIBITOR’S negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of EXHIBITOR’S employees, agents, representatives, customers, invitees, and/or any Exhibitor Appointed Contractor (EAC) at the show or exposition to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of T3’s equipment.

• EXHIBITOR’S violation of Federal State, County or Local ordinances.

• EXHIBITOR’S violation of Show Regulations and/or Rules as published and set forth by Facility and/or Show Management.

13.WAIVER AND RELEASE.EXHIBITOR, as a material part of the consideration to T3 for services, waives and releases all claims against T3 with respect to all matters for which T3 disclaimed liability pursuant to the provisions of this Agreement.

14. MISCELLANEOUS. EXHIBITOR, as a material part of the consideration to T3 for material handling services, waives and releases all claims against T3, its employees, agents, directors and officers with respect to all matters for which T3 has disclaimed liability pursuant to the provisions of this contract. The EXHIBITOR acknowledges that he or she has read this agreement, understands it and agrees to be bound by its terms, and further agrees that it is the complete and exclusive agreement between the parties. The invalidity or unenforceability of any provision hereof shall not affect, modify, or impair the validity and enforceability of all other provisions herein.





UNITED STATES FIRE DEPARTMENT REGULATIONSFor Exhibits, Exhibitions, Displays and Trade Shows - Public & Private

Booth Construction - Booths, platforms and space dividers shall be of materials that are flame-retardant or rendered so, satisfactoryto the Fire Department representatives. Coverings for counters or tables used within or as a part of the booth shall be flame-retardant. All electrical wiring and apparatus will be of a 3-wire UL approved type.

Fire Department - A permit shall be required for the following:

1) Display and operate any heater, barbecue, heat-producing or open flame device, candles, lamps, lanterns, torches, etc.2) Display or operate any electrical, mechanical, or chemical device which may be deemed hazardous by the Fire Department.3) Use or storage of inflammable liquids and dangerous chemicals.4) Display any internal combustion engine (special requirements available upon request). 5) Use of compressed gases. (Permit available for 32CF bottles 1⁄2 full or less).

Obstructions - Aisles and exits, as designated on approved show plans, shall be kept clean, clear and free of obstacles. Booth construction shall be substantial and fixed in position in specified areas for the duration of the show. Easels, signs, etc., shall not be placed beyond the booth area into aisles. Firefighting equipment shall be provided and maintained in accessible, easily seen locations and may be required to be posted with designating signs.

Fire-Retardant Treatment - All decorations, drapes, signs, banners, acoustical materials, cotton, paper, hay straw, moss, split bamboo, plastic cloth, and similar materials shall be flame-retardant to the satisfaction of the Fire Department. Booth identification banners and signs shall be flame-retardant unless smaller than 1232 square inches (28” x 44”) if separated from other combustibles by a minimum of 12” horizontally and 24” vertically. Oilcloth, tarpaper, nylon and certain other plastic materials cannot be made flame-retardant, and their use is prohibited.

Combustibles - Literature on display shall be limited to reasonable quantities (one-day supply). Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department. All exhibit and display empty cartons must be stored in an approved drayage area. If show is under a 24-hour approved manned security program, automobiles are allowed to retain 1 gallon or less of fuel, and gas caps must be taped. Batteries are to be disconnected and taped.

Storage behind booths is strictly prohibited.





NEW YORK LABOR GUIDELINESUnion jurisdictions at the Javits Convention Center in New York involve three major unions

Freight HandlingThe Teamsters Union. They handle the freight at the exhibit hall. They unload trucks or vehicles and deliver materials to and from the booths (drayage). They also provide rigging of machinery, moving services and spot machinery in your booth. They also handle rigging. The normal rigging crew consists of two men and a forklift.

Booth LaborThe Carpenters Union. Carpenters handle the erection and dismantling of all exhibits and displays. They may be hired from the general contractor or from an independent contractor. Carpenters uncrate and re-crate machinery or equip-ment. They also install all pipe and drape, skirting, all flooring, such as carpeting, and assembly of all non-lighted signs.

ElectricalThe Electrical Union. Electricians handle all electrical work. This includes supplying power lines to your booth, connect-ing equipment to outlets, and installing signs or headers that are lighted unless they are permanently attached to the exhibit back wall. You may not lay your own internet wires or plug anything into an outlet.

What can exhibitors do without union personnel?

If your booth is a 10×10 or smaller, you may install and dismantle your own exhibit – provided you meet these requirements:

1. The Set-up can be accomplished in 1/2 hour or less.2. No tools are required.3. Individuals performing the work must be full-time employees of the exhibiting company and cary identification to verify this fact.

Exhibitors are allowed to unpack and repack their own product (if it is cartons, not crates). They are also allowed to do technical work on their machines, such as balancing, programming, cleaning of machines, etc. Exhibitors may “hand carry” or use nothing larger than a two wheel baggage cart (rubber or plastic wheels only) to move their items. Exhibitors may move a “pop-up” display (equal or less than 10’ in length) capable of being carried by hand by one person. Theindividuals moving the items must be full time employees of the exhibiting company and must carry identification to verify this fact.

Visit our new online customer portal to order products and services at javitscenter.com

Use Free Wi-Fi to Order: @_Jake

Obtain quotes for all products and services

Review how much each item costs before you order

View your Jake order history

Receive electronic receipts for all orders

The New Online Ordering Portal @ The Javits Center

JAVITS CENTER | JAKEjavitscenter.com

Jake is the Javits Center’s new online ordering portal that allows exhibitors to easily order all products and services offered

at the convention center on Manhattan’s West Side. This online portal was developed specifically to meet the needs of our

customers, making sure that your visit is easier than ever before. With a user-friendly shopping cart experience, your exhibitors

can order electrical, cleaning and technology services among other items—all from their mobile device or computer.

Starting on January 1, 2018, Jake will debut on our website, javitscenter.com. And we’re so excited about Jake’s

debut that we’re offering a special incentive to all of your exhibitors—a 2% discount on all orders placed through

the customer portal. From audio equipment to cleaning, we have more than 200 products and services available

for purchase at your fingertips. All you need is a valid email address to start placing orders immediately.

Discount Offer





JakeUser Guide

Functions to know: +Place New Order – will take you to the Select an event screen. Return to Portal – will take you to the Welcome to Jake screen. Update – will update and accept the information on the screen. Create Quote – will register your company with the selected event and prepares for service selections. Start Over – sends you back to Home. Save – retains the transaction. Refresh – reruns the rules in Commerce. Add to Transaction – add the items selected to your quote and returns to the Select A New Service screen (Electrical, Technology, Cleaning, Plumbing). Return to Transaction – return to Quote Details without adding any new items. Let’s get started:

1. Already have a Javits Sign In: a. Enter your Email address and Password and click Sign In.

2. First-Time user: click on Create an Account.

3. Click on Place New Order:

a. 1st Option: Event Grid View: shows a list in tile format of all the upcoming events forselection.

b. 2nd Option: Events Calendar View: shows a list in calendar format of all the upcoming

events for selection.

4. Hover over the required Event tile and click on Select Event:

5. Enter the Booth Number assigned to you and click Next:

6. Click in center of circle of the service tile for services you require:

7. Click on the desired YELLOW tab to display items to order:

8. Enter the quantity in the boxes of the items required: 9. Click Update: 10. Click on Create Quote:

11. To add a new service: Click on Add Additional Product (optional):

12. Click Add to Transaction: Select tile either of the same type of service or if required, select tile of a different type of service. (follow steps 8-10 & 13.)

13. You should be taken back to the Quote Details Page:

14. Scroll down to the Item Details tab and verify all the items selected are services you require: 15. Scroll Down to the Totals tab and check your balance. 16. Click Checkout and Pay tab on the top right corner of screen:

17. Click on the Payments tab:

18. Enter your Credit Card details and click Tokenize: a. If card is approved, you will receive an email order confirmation. b. If card is declined, you will need to enter a new card for payment.

If you still require assistance, please call 1.877.4.JAVITS Monday-Friday 9am-5pm EST.

Visit our new online customer portal to order products and services at javitscenter.com

Use Free Wi-Fi to Order: @_Jake





The New Online Ordering Portal @ The Javits Center

JAVITS CENTER | JAKEjavitscenter.com

Jake is the Javits Center’s new online ordering portal that allows exhibitors to easily order all products and services offered

at the convention center on Manhattan’s West Side. This online portal was developed specifically to meet the needs of our

customers, making sure that your visit is easier than ever before. With a user-friendly shopping cart experience, your exhibitors

can order electrical, cleaning and technology services among other items—all from their mobile device or computer.

Starting on January 1, 2018, Jake will debut on our website, javitscenter.com. And we’re so excited about Jake’s

debut that we’re offering a special incentive to all of your exhibitors—a 2% discount on all orders placed through

the customer portal. From audio equipment to cleaning, we have more than 200 products and services available

for purchase at your fingertips. All you need is a valid email address to start placing orders immediately.

Discount Offer





Introducing an exclusive space designed around the needs of businesses.

JACOB JAVITS CONVENTION CENTER

Free Wifi

Download a large presentation, video conference with your offi ce, or just catch up on email. With free Wifi you can stay connected and productive.

Complimentary Snacks & Beverages

Enjoy a variety of healthy snacks, coff ees and teas—sourced from our Business Cardmembers—to help you refuel and stayon top of your game.

Comfy Seats

After roaming the tradeshow fl oor all day, give your feet and back a break on our comfy couches.

Power Stations

Keep the power fl owing. Recharge your tablet, phone or laptop at one of our many power stations. Forget your charger? Ask the receptionist for a loaner.

Meeting Spaces

Conduct your meetings in a quiet space away from all the noise of the fl oor, and conveniently print meeting documents from one of the lounge printers.

Introducing The American Express OPEN Business Lounge, a fi rst of its kind space built exclusively for Business Cardmembers from American Express OPEN and their guests.

American Express OPEN is the small business division of American Express and our mission is to help businesses do more business. It’s the reason we built the American Express OPEN Business Lounge, a productive oasis away from the tradeshow marathon where Business Cardmembers can relax, recharge and reconnect. Simply show your Business Card from American Express OPEN to the receptionist to enjoy these benefi ts.

CARDMEMBERS ENJOY EXCLUSIVE ACCESS TO LOUNGES IN ALL LOCATIONS

What Card is right for your business?

Speak with one of our business consultants about your top business expenses to identify which Card is right for your business.

The American Express OPEN Business Lounge is just one of the many benefi ts we can off er your business.

Not a Cardmember? Experience purchasing power, savings on business expenses, cash fl ow fl exibility and much more. Visit the OPEN Business Lounge, or one of our kiosks located throughout the convention center, to apply for a Card and get more information on how we can help you grow your business.

NEW YORK CITY • LAS VEGAS • CHICAGO

1.

2.

3.

TOTAL

Visit the American Express OPEN Business Lounge.

We’re located above the south side of the Crystal Palace at 4E Terrace.

NORTHCRYSTAL PALACE

34thSt.

11th Ave.

FOOD CAR

CONCIERGE DESK

THIRD FLOOR EXHIBITION HALLS

o p e n . c o m

Jacob K. Javits Convention Center 655 West 34th StreetNew York, NY 10001

SuperShuttle offers shared-ride and private van service to:

LaGuardia, Newark Liberty & John F. Kennedy Airports at rates as low as $15 + Gratuity & NY Sales Tax*

This special offer is provided exclusively for Exhibitors and Attendees traveling to and from the Javits Center when ordered in advance.

Call: (800) BLUE-VAN or (800) 258-3826 Web site: www.supershuttle.com

Please use the event discount code JJCNY when placing your service request.

On-site the rate is: $15 - LaGuardia (LGA)* $19 - John F. Kennedy (JFK)* $20 – Newark Liberty (EWR)*

Private Vans to JFK/LGA: $115.00 + gratuity & tax Private Vans to EWR: $125.00 + gratuity

Questions?Email Stan Kravitz at [email protected] or [email protected]

*** SPECIAL NOTICE *** Shipping Freight - To and From the Javits Center

To: Decorators, Exhibitors and Event Managers

The Javits Center is frequently billed for freight charges owed by event managers, exhibitorsand decorating companies. The Center is not liable for these charges and the problem iscausing a drain on our resources.

There are a number of steps you can take to make certain that the Javits Center is not billed for yourshipments, such as:

1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on the address and "c/o" precedes the Center's address. You MUST include your Event and Booth number; 2) When shipping freight from the Center, use your name and address rather than the Center's. The Center's name should only be used if a shipper requires it as the pick-up address; 3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number and account number; and 4) Your shipments MUST be pre-paid or you must provide the carrier with an accurate accountnumber for the party responsible for payment.

We appreciate your cooperation in this important matter.

Very truly yours, Javits Center Finance Department

The following images are to assist you with ordering Javits lighting and Power Adapterswith your electrical requirements.

E32 – 120 Watt Clamp-on flood lamp (one bulb). E33 – 120 Watt Gooseneck flood lamp (two bulbs).

E82 – 150 Watt Skanda Light. E55 – LED Par Can 4000K.

E80 – 300 Watt Quartz (floor stand).

E29 – 8 Outlet Power Strip. E28 – Multi Box Plug.

2018Javits CenterService Prices

To place orders go to:https://jake.javitscenter.com/register

Quantity

E25

Electrical Order FormThis Order Form and payment must be placed 15 days prior to event opening date to qualify for Advance Rate

2018

Event Month

___________________________________________________________________________Company Name Event Booth___________________________________________________________________________Event Contact Email Address ___________________________________________________________________________Phone Number Fax Number

I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE SERVICE ORDER PAYMENT FORM.

___________________________________________________________________________________SIGNATURE DATE

Description Advance Rate Standard Rate Amount110 volt Electric Service Connections ( Lights, Computers & Small Appliances ) Labor not included - see rates below

Up to 500 watts $124.35 $182.20

add 25% for 24 hr. service ( use only with above outlets )E28 Multi Box - 4 Outlets ( use only with above outlets; 1 unit per connection ) $46.05 $69.15

1001 - 1500 watts

Plug Strip - 6 Outlets ( use only with above outlets; 1 unit per connection ) $46.05 $69.15

E32 One 120 Watt Flood lamp - Clamp On $185.95 $267.95E33E82E80E55

Twin 120 Watt Flood lamp - Goose Neck150 Watt Skanda LightOne 300 Watt Light Quartz1 - LED Par Can 4000K / 10220 Lumen (Floor Plan Required)*

$224.00$197.20$202.55$415.70

$322.60$282.40$294.70$519.55

(Electrical orders only)E72- Use of manlift per hour. $120.55 Advance rate, $151.15 Standard rate. E76- Use of manlift 4 hours OR more per day for exclusive use. $481.20 Advance rate, $601.35 Standard rate. *** Taxable Item*** State and Local Taxes will be added

Exhibitors may install some of their own equipment as described in the "Operational Policies" on our website, provided the following requirements are met.

All other installations of exhibitor-owned equipment will require labor provided by JKJCC (see rates below).

**See Electrical Voltage Price List**

E30 1501 - 2000 watts $264.70 $377.25E31 2001 - 2500 watts $355.35 $514.10

For 208 or 460 volt Service

110 volt Electric Equipment Connections (One Dedicated Line for Heavy Duty Service ONLY - No Multiple Connections Allowed) (Labor not included - see rates below) add 25% for 24 hr. service

JKJCC USE ONLY __________________________________________________________Received By __________________________________________________________Check # __________________________________________________________Invoice # __________________________________________________________Customer # __________________________________________________________On-site Customer Signature __________________________________________________________

Special Conditions, Materials, and 24-Hour Service _________________________________________________________

_________________________________________________________

_________________________________________________________

_________________________________________________________

_________________________________________________________

E29

Total $

JKJCC PAID STAMP

E27E26 501 - 1000 watts $205.25

$248.60$295.80$360.65

Advance Rate Deadline:

FLOOD LIGHTS: JKJCC Equipment only ( Includes labor and Outlet )

Labor will be billed in 1/2 hour increments as set forth below. E97 - Straight Time 7:30am to 3pm, Monday through Friday $72.15 per 1/2 hour E98 - Overtime All hours other than above and Sat., Sun., and Holidays $94.55 per 1/2 hour E83 - Move Out Charge $83.25 per 1/2 hour

State and Local Sales Taxes will be added to taxable items

Item #

*Any Parcan order received less than 21 days prior to show opening will be subject to standard rate*

Booth Diagram Required

Email to: [email protected]

For faster ordering go to https://jake.javitscenter.com/register effective 1/1/2018

Event Name

$1071.65$1071.65Cable TV Drop (100 News & Sports Channels, TV not included)E13NEW SERVICE

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208 Volt Three Phase

460 Volt Three Phase

Voltage Electrical Order Form

This Order Form and payment must be placed 15 days prior to event opening date to qualify for Advance Rate2018

Amps Advance Rate Standard Rate1-30 $497.40 $721.25

61-100 $1082.15 $1573.85101-200 $2349.20 $3404.05

31-60

201-400

$721.25 $1049.55

$3441.85 $4971.55

208 Volt & 460 Volt Service Electrical Power &Multi Box/Plugin Strip Connection

208 Volt Single Phase Multi box/Plug in Strip is an extension cord only and requires an Electrical Wattage.

A) All of the Javits electrical watts are SINGLE connections Items E25, E26, E27, E30, E31 on the Electrical Order Form.

B) When ordering Electrical Service and requesting a Multi Box or a Plug in Strip please note the Fire Hazards: 1- It is a Fire Hazard to connect more than one Multi Box or Plug in Strip to a single connection. 2- It is a Fire Hazard to connect a Multi Box into another Multi Box or a Plug in Strip. 3- It is a Fire Hazard to connect a Plug in Strip into another Plug in Strip.

C) Here are some examples on how to order a Multi Box or Plug in Strip: 1- If you order one E25, you may order: one Multi Box or one Plug in Strip. 2- If you order two E25, you may order two Multi Boxes or two Plug in Strips or one Multi Box with one Plug in Strip. 3- If you order one E25 and one E26, you may order: two Multi Boxes or two Plug in Strips or one Multi Box with one Plug in Strip.

If you require assistance please call (212) 216 - 2645.

$5878.20$4053.80201-400101-200

$1639.50$3704.50

$1136.8061-100$1147.30$792.7031-60$836.20$574.051-30

Standard RateAdvance RateAmps

$2557.20

460 Volt Single Phase

201-400 $3515.40 $4897.50$3605.75$2491.00101-200

61-100 $1454.05 $1858.00$1813.90$1333.2031-60

1-30 $1082.15 $1573.85Standard RateAdvance RateAmps

201-400 $4124.75 $5517.35$3605.75$2677.00101-200

61-100 $1453.55 $1858.00$1776.05$1420.9531-60

1-30 $1191.40 $1489.80

Standard RateAdvance RateAmps

Prices include labor to install & remove service to Javits disconnect point. Additional labor will be required for hook-up of exhibitor equipment. (see labor rate on Electrical Order form)

Add 25% to price(s) for 24-hour service.

ItemS47

Quantity

S48S49S30S31

Quantity

Quantity

Quantity

S33S32S56S55S54Item

S73S71S70S69S68Item

S35S34S63S62S61Item

Total $

(Non Taxable)



JKJCC USE ONLY _________________________________Received By _________________________________Credit Card Authorization # _________________________________Check # _________________________________Invoice # _________________________________On-site Customer Signature

___________________________________________________________________________Company Name Event Booth ___________________________________________________________________________Event Contact Email Address ___________________________________________________________________________Phone Number Fax Number

I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE SERVICE ORDER PAYMENT FORM. _____________________________________________________________________________________SIGNATURE DATE


Event Month


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Total $JKJCC PAID STAMPJKJCC USE ONLY

__________________________________________________________________Received By __________________________________________________________________Check # __________________________________________________________________Invoice # __________________________________________________________________Customer # __________________________________________________________________On-site Customer Signature __________________________________________________________________

I AlSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE SERVICE ORDER PAYMENT FORM. ____________________________________________________________________________________SIGNATURE DATE


Event Month

Cleaning Order Form

This Order Form and payment must be placed 15 days prior to event opening date to qualify for Advance Rate


Per day $54.10Per day $80.85

2018

Special Instructions ________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________


Event Name

ALL CLEANING AND JANITORIAL SERVICES MUST BE PERFORMED BY THE JKJCC (minimum charge 100 sq. ft. per booth) Note: Booth wastebasket are provided by the Decorator.

C49$=

=No. of Days

No. of Porters

$43.40

Per HourTotalHours

Hours of Service

Custom Porter Service (Minimum charge 2 hours) Sweep floor/empty wastebaskets

TBA

TBA

$

$

=

=

1000-UP

100-999Per day $101.80

Per day $68.00

Periodic Porter Service (Event Hours Only)Sweep floor/empty wastebaskets.

Booth over 3500 sq. ft. must order Custom Porter Service

Shampoo Booth Carpet $0.543 $0.707 = C62

C61$=

$0.35

$0.28Event Days Cleaning Booth cleaned after each open event day in preparation for the next event day

JKJCC Use OnlyAmount=

Number of DaysX

Booth sq.ft.X

StandardRate/sq.ft.

Advanced Rate/sq.ft.CARPETHARD

Please Indicate Type of Cleaning Required TYPE OF FLOOR (check one)

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Internet Telecommunications Order Form



Item Code Description Quantity Advance Rate AmountEthernet 256 (Only for Credit Card Processing Devices)

T1 Service - 1.5 Mbps Managed Service

T73 5 Mbps Managed Service $3735.00

T74 10 Mbps Managed Service $7475.00

T89 VLAN (Minimum 2) - Data Drop $252.00TBA Wireless Router $138.00

Labor charged in 1/2 hour increments T96 - Straight Time 7:30am to 3pm, Monday through Friday $ 72.15 per 1/2 hour T97 - Overtime All hours other than above and Sat., Sun., and Holidays $ 94.55 per 1/2 hour T98 - Technical Support $ 73.05 per 1/2 hour

T76 20 Mbps Managed Service (for speeds > 20 Mbps please call)

T45 Static Private/Public Static IP Address + $69.008 Port Switch Rental16 Port Switch Rental

JKJCC USE ONLY ______________________________________________________________Received By ______________________________________________________________Check # ______________________________________________________________Invoice # ______________________________________________________________Customer # ______________________________________________________________On-site Customer Signature ______________________________________________________________

Special Conditions, Materials, and 24-Hour Service

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

T44

T60T61

TOTAL $

JKJCC PAID STAMP

T71


Event Month

I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE SERVICE ORDER PAYMENT FORM. _________________________________________________________________________________SIGNATURE DATE

INTERNET SERVICES (All internet equipment to be picked up on site at the JKJCC Electrical Service Desk)***Prices listed below are for 2 days service. For services other than 2 days please call 212.216.5432 for quotes***

$14120.00$10590.0015 Mbps Managed ServiceT75

$154.00

$1621.00

$84.00$131.00


JKJCC does not guarantee Internet speed beyond the portal provided for your connection and is not responsible for diminution of performance due to your equipment and/or configuration.

T91T92T38T20

Wi-Fi Pkg - in booth (1.5 Mbps per device 3-5 devices)Wi-Fi Pkg - 1.5 Mbps, additional device added to T91 aboveWi-Fi Pkg - Custom section of Hall/AreaWi-Fi NETWORK NAME - SSID

$148.00$84.00$830.00

Standard Rate$206.00

$2160.00

$4980.00$9967.00

$17721.00$91.00$113.00$175.00$336.00$184.00$1492.00$197.00$113.00

T77T78

Wi-Fi Pkg - hall (Unrestricted devices & data)Wi-Fi Pkg - building buyout (Unrestricted devices & data)

call for quotecall for quote

$1119.00

$1107.00

Notes:Prices include labor. For questions please call 212.216.5432.

+ Must order T1 or other High Speed Internet service.* 1 IP Address = 1 Terminal on network.




All customers will be subjected to cost for failing to return equipment at end of event.(See Terms & Information Part 1)

Event Name

TBA 3 Mbps Managed Service $1891.00 $2520.00

$13290.00

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T01

Phones for Booths & Meeting Rooms Telecommunications Order Form


Event Month


I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE SERVICE ORDER PAYMENT FORM. _________________________________________________________________________________SIGNATURE DATE

Item Code Description Quantity Advance Rate Standard Rate AmountSingle Line Voice (analog - RJ11) $311.85 $404.55

T02 Speaker Phone with Multi-Line Voice (VoIP - Ethernet - RJ45) $437.35 $546.75

T07 Fax Line $311.85 $404.55

Speaker Phone with Single Line Voice (VoIP - Ethernet - RJ45)

Credit Card Line (analog - RJ11) For Ethernet CC lines. see T71 aboveT07 Dial Up Modem Line $311.85 $404.55

T14 ISDN BRI (Limited Availability) $683.40 $853.60

Labor charged in 1/2 hour increments T96 - Straight Time 7:30am to 3pm, Monday through Friday $ 72.15 per 1/2 hour T97 - Overtime All hours other than above and Sat., Sun., and Holidays $ 94.55 per 1/2 hour T98 - Technical Support $ 73.05 per 1/2 hour

T79 Teleconference Speaker Phone with one line $618.00 $771.65

T93 White Board - 2 days service $262.00 $351.00

SECTION 2 - MEETING ROOM SERVICES

JKJCC USE ONLY ______________________________________________________________Received By ______________________________________________________________Check # ______________________________________________________________Invoice # ______________________________________________________________Customer # ______________________________________________________________On-site Customer Signature ______________________________________________________________

Special Conditions, Materials, and 24-Hour Service __________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

T07

TOTAL $

JKJCC PAID STAMP

T51


SECTION 1 - WIRED TELECOMM SERVICES (All rentals are for the event plus usage unless otherwise indicated.)

AmountStandard RateAdvance RateQuantityDescriptionItem Code

$349.95 $437.25

$311.85 $404.55

Local Calls (212 & 718) **North America – US/Canada Long Distance **Unrestricted – Local US/Canada International **

** All Plans includes 800 service @ $ 0.25 First 3 minutes / additional minutes local rate applies.


T

Notes:Prices include labor. For questions about Section 1 and 2 please call 212.216.5432.

Booth Diagram

Required



All customers will be subjected to cost for failing to return equipment at end of event.(See Terms & Information Part 1)

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Aisle

Back Wall (or back of booth)

Please provide your surrounding booth numbers

Please use this form or submit your own form.

Check all that apply: TelecomElectrical Plumbing In-Booth Camera

Booth Diagram Email this COMPLETED form along with your completed order forms to: services@javitscenter.

com

Enter Side Booth # __________

Enter Side Booth # __________

Event Booth:Exhibiting Company Name:

Each box is considered one (1) foot (i.e. 10 x 10 booth should use only 10 horizontal and vertical boxes)

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Part I. Terms and Information Applicable to the Serice(s) Ordered

Service Order Terms & Information Service order(s) are subject to the following additional terms and information. Please read them carefully and call us at 877.452.8487 if you have any

questions.1. Paymentsa. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUSTACCOMPANY SERVICE ORDER FORMS. Date payment is received shall determinethe applicable rate.b. To qualify for advance rates, service order forms and a signed Service OrderPayment Form must be postmarked or emailed 15 days prior to the event openingdate.c. Service Order Payment Form must be submitted for all orders.d. If third party billing is required, the Service Order Payment Form must include thenames and addresses of the exhibitor and the contractor and the service order formsmust include the names of the exhibitor and the contractor. The party identified inSection 1 of the Service Order Payment Form is primarily responsible for all charges,whether incurred by a contractor or by an exhibitor.e. Make checks payable to the Jacob K. Javits Convention Center. Please mail formsand checks to: Jacob K. Javits Convention Center, Exhibitor Solutions Department,655 West 34th Street, New York, NY 10001-1188f. If paying by credit card, please e-mail the Service Order and Service OrderPayment forms to [email protected]. If paying by wire transfer, please contact [email protected] forinstructions.h. Labor and material charges may be applied for relocations of lines and/orequipment if location is not indicated on the order form or if customer desireslocations different from the locations shown on the order form.i. Credit will not be given for service and/or equipment installed and not used.j. Claims will not be considered unless filed by Customer at the JKJCC Service Deskprior to close of the event. Non-receipt of service must be reported to the JKJCCService Desk prior to close of the day for verification and consideration. Follow-upquestions after close of the event should be directed to Accounts Receivable [email protected]. Unpaid balances are subject to a charge of $25.00 for balances of less than$500.00 and $50.00 for balances of $500.00 or more.l. Returned checks will be subject to a $50.00 fee plus forfeiture of the discount ratefor all services ordered.2. All prices are per day unless stated otherwise on a service order form.3. Booth Number(s) and Meeting Rooms must be identified on the Order Forms.4. Desired location of equipment, connections, power and service must be designatedon the Order Forms. Please attach floor plans for Electrical, Telecommunications andPlumbing services (and, if requested, for Cleaning Services).5. Installation & Removal Work: With some exceptions, no one other than JKJCC-designated personnel can perform the services or make electrical and otherconnections or install/remove equipment, cable, fixtures or related materials for theseservices. Please consult Event Management or JKJCC personnel for additionalinformation.6. Permanent building utility outlets are not part of booth space and are not to beused by exhibitors.7. Unless otherwise directed, JKJCC personnel are authorized to cut floor coveringsto permit installation of service.8. JKJCC is not responsible for voltage fluctuations, power failures or interruptions ofservice.9. Equipment & Materials:a. Unless otherwise noted, all material and equipment furnished and/or installed byJKJCC for services shall remain the property of JKJCC and shall be removed byJKJCC at the close of the event. Please consult Event Management or the JKJCCService Desk for additional informationb. When applicable (e.g. certain technology services), Customer must pick upequipment, instructions and related materials at the JKJCC Electrical Service Deskand return all equipment and related materials to the JKJCC Electrical Service Deskprior to leaving the facility at the end of the event.c. Customer shall be liable for any loss or damage to equipment owned by JKJCCarising from Customer's negligence, intentional act, unauthorized maintenance, andfailure to return equipment or other cause within the reasonable control of Customer,its representatives, employees, agents, or invitees. In the event of any loss ordamage to the equipment for which

Customer is liable, Customer shall reimburse JKJCC for the reasonable cost of repair or replacement. This includes, but is not limited to, the replacement costs established by JKJCC for failing to return technology equipment to the JKJCC Electrical Service Desk prior to leaving the facility at the end of the event.10. Limitation of Liability:a. JKJCC's obligations under this Agreement are subject to, and JKJCC shall not beliable for, delays, failure to perform, or damage or destruction or malfunction ofServices and/or Equipment, or any consequences of the above, caused, occasionedor due to fire, flood, water, the elements, labor disputes or shortages, utilitycurtailments, power failure, explosions, civil disturbances, government regulatoryrequirements, acts of God or public enemy, war, military or government requisition,shortages of equipment or supplies, unavailability of transportation, acts or omissionsof anyone other than JKJCC, its representatives, agents or employees, or any othercause beyond JKJCC's reasonable control.b. In all situations involving performance or non-performance of Services and/orEquipment or related programs furnished under this Agreement, the Customer's soleand exclusive remedy and JKJCC's sole and exclusive liability will be: (i) theadjustment or repair of the Equipment or replacement of its parts by JKJCC or, atJKJCC's option, replacement of the Equipment or correction of the programming orother errors, or (ii) if, after reasonable efforts, JKJCC is unable to provide the Service,install the Equipment or replacement Equipment in good working order, or to restorethe same to good working order, or to make programming operate, the Customershall be entitled to terminate this Agreement and receive a refund equal to the totalamount paid by Customer to date for the service.c. IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO ANYOTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY, INDIRECT,INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH EXCLUDED DAMAGESINCLUDE, BUT ARE NOT LIMITED TO, LOSS OF PROFITS, LOSS OF USE ORINTERRUPTION OF BUSINESS, OR OTHER CONSEQUENTIAL OR INDIRECTECONOMIC LOSS.11. Indemnification: Customer hereby assumes liability for and agrees to indemnify,protect, and hold wholly harmless JKJCC (a.k.a. the New York Convention CenterOperating Corporation) as well as the State of New York, the New York ConventionCenter Development Corporation, the New York State Urban DevelopmentCorporation d/b/a the Empire State Development Corporation, the Triborough Bridgeand Tunnel Authority and their respective boards of directors, officers, agents andemployees and any and all successors and assigns ("Indemnitees") from and againstany and all liabilities, obligations, losses, damages, injuries, claims, demands,penalties, actions, costs, and expenses, including reasonable attorney's fees incontract, in tort or otherwise, which result from or arise out of negligence or wrongfuluse of the Equipment or the Services by the Customer or its representatives, agents,employees, or invitees.12. Assignment: JKJCC shall have the right to assign its interest under thisAgreement to any other party subsequently providing equipment and/or services tothe Center.13. Entire Agreement: This Agreement and any attached or referenced supplement(s)as well as the Service Order Payment Form shall constitute the entire agreementbetween the parties hereto and supersedes all prior oral or written discussions oragreements. This Agreement may be amended only by a written agreement executedby both parties.14. Applicable Law, Jurisdiction & Venue: This Agreement shall be governed by andconstrued in accordance with the laws of the State of New York. With respect to anysuit, action or proceeding relating to this Agreement, Customer hereby irrevocablysubmits to the exclusive jurisdiction of the courts of the State of New York and of theUnited States District Court for the Southern District of New York. The partiesdesignate New York County as the exclusive place of venue.15. TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL FORGRATUITIES SHOULD BE IMMEDIATELY REPORTED TO JKJCCMANAGEMENT.

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Part II Terms and Information Applicable to the Serice(s) Ordered

Service Order Terms & Information Service order(s) are subject to the following additional terms and information. Please read them carefully and call us at 877.452.8487 if you have any questions.

Electrical (including Voltage, Sound and Video Equipment) 1. Incomplete information regarding hook-up or power requirement will delay

processing.2. Use of open clip sockets, latex or lamp cord wire and duplex or triplex

attachment plugs in exhibits is prohibited.3. All exhibitors' cords must be of the three-wired type. All exposed non- current-carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded. 4. All electrical equipment must be properly tagged and wired with complete

information as to type of current, voltage, phase, cycle, horsepower, etc.5. Electrical power for lights and displays will be turned on one hour prior to

event opening and turned off at event closing.6. All electrical service connections (110V) must include one female outlet

unless a multibox or plug-in strip is ordered.

Cleaning1. Examples of Cleaning Services offered by JKJCC include:

a. Event Days Cleaning includes:i. Vacuuming of carpeted areas.ii. Sweeping of floor covering other than carpeted surfaces.iii. Damp mopping of floor covering other than carpet (please specify in

"Special Instructions" on Order Form).iv. Wastebasket and trash receptacle emptying. Note: The Javits

Center does not provide in-booth wastebaskets. Wastebaskets canbe ordered from the general service contractor for your even

• Note: 3-day event = 3 cleanings; 4-day event = 4 cleanings; 5-day event = 5 cleanings.

• Services will be performed on designated event days after the eventcloses for the day.v. PROTECTIVE PLASTIC CARPET COVERING AND OTHER

OBSTRUCTIONS ON THE CARPET MUST BE REMOVEDBEFORE CLEANING CAN BE PERFORMED

b. Periodic Porter Service: This service is performed during event hoursONLY. Porter will report to booth to empty wastebaskets and sweep onceevery 2 hours (vacuuming not included). Refusal of service will not berescheduled or refunded. (Booths of 3500 sq. ft. and over must orderCustom Porter Service).

c. Custom Porter Service: This service is billed at an hourly rate with a 2 hourminimum and performed during event hours ONLY (includes an assignedPorter to stay in booth). Service includes emptying of wastebaskets andsweeping (vacuuming not included). Customer is required to supply hoursrequested in writing. Refusal of service will not be rescheduled or refunded.

d. Stripping and Waxing of Floors: Environmental Solutions requires 5 daynotification for this 2 step process. This work can only be performed whenthe booth number is marked on the floor. There can be nothing on theflooring being serviced during, and for a period of 4 hours after, theapplication of the wax. The work is to be performed on straight time unlessotherwise agreed to by the exhibitor. Environmental Solutions is notresponsible for floor blemishes or residual glue/tape that could not beremoved during the process.

2. Booth square footage is subject to verification by event management.3. Disposal of hazardous waste on JKJCC premises is illegal.

Plumbing1. JKJCC plumbing labor is available for other plumbing work and repairs on a

time and material basis. See labor rates on the Plumbing Services OrderForm.

2. If your booth is in exhibit halls 1D, 1E or the River Pavilion,please call JKJCC at 1-877-452-8487 before ordering. Plumbing services inthose areas is extremely limited.

3. JKJCC can provide specialty bottled gases. This will include supply, delivery,storage and hook-up to equipment. Call us at 1-877-452-8487 beforeordering for a price quote. Order and payment must be received 30 daysprior to event opening.

4. If your equipment has strict tolerances for water or air temperature, pressureor cleanliness, please provide your own regulating devices and filters.JKJCC's utility operating ranges are not as precise as some specializedfacilities.

5. Compressed air and water for booths is normally turned on one hour beforeevent opening and off at event close.

6. Special equipment requiring proprietary vendor engineering for assembly,servicing, preparatory work and operation may be executed without JKJCCpersonnel.

7. Please note that portable air compressors are not permitted.8. All equipment using water must have inlets and outlets properly tagged.9. Service outlet size will be determined by the volume required.

Telecommunications (including Internet, Telephones and In-Booth Camera) 1. Calling Charges: Customer is responsible for all calling charges made on the hardwire line or lines they order. This includes local calls, 800/888 calls, long distance calls

(see #2 below), directory assistance calls and international calls.2. Long Distance: Long distance interexchange service will be provided by JKJCC. All arrangements for long distance interexchange service shall be made directly between

customer and JKJCC. Billing for such services is processed by JKJCC. Billing or Other questions related to long distance services should be directed to JKJCC at (212)216-5432.

3. In-Booth Video:a. Customer must notify JKJCC of early move-out so that camera can be removed in a timely manner.b. Customer acknowledges and agrees that this agreement does not create an obligation for JKJCC to provide surveillance or security. JKJCC assumes no

responsibility for theft or other criminal activity or for damage or loss occurring in a booth equipped with this equipment and service, whether or not the equipmentand service is operating properly. Customer is solely responsible for the complete security of the booth and for safeguarding the booth as well as the people andproperty within.

c. Recorded footage will be available from when the camera is activated and for 7 days from event end date.

Pricing use only

To Order go to:

https://jake.javits

center.com/registe

r

*** SPECIAL NOTICE *** Shipping Freight - To and From the Javits Center

To: Decorators, Exhibitors and Event Managers The Javits Center is frequently billed for freight charges owed by event managers, exhibitors and decorating companies. The Center is not liable for these charges and the problem is causing a drain on our resources. There are a number of steps you can take to make certain that the Javits Center is not billed for your shipments, such as: 1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on the address and "c/o" precedes the Center's address. You MUST include your Event and Booth number; 2) When shipping freight from the Center, use your name and address rather than the Center's. The Center's name should only be used if a shipper requires it as the pick-up address; 3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number and account number; and 4) Your shipments MUST be pre-paid or you must provide the carrier with an accurate account number for the party responsible for payment. We appreciate your cooperation in this important matter. Very truly yours, Javits Center Finance Department

Pricing use only

To Order go to:

https://jake.javits

center.com/registe

r

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Expo Audio Visual Rental Services Audio Visual Exhibitor Requests for the AWS New York City Summit will be handled via ONLINE ORDER FORM.

The order form is available at the following web address starting Wednesday, May 30, 2018. https://secure1.regsvc.com/registration/ClientConfig/AWS/summits/

Audio Visual Online Order Form Available: Wednesday, May 30 (or sooner if the form is ready) Early Bird Pricing Deadline: Friday, June 15 Order Deadline: Friday, June 29

Computers and Printers, Video Equipment and Displays, Audio Equipment, and other AV components will be available as well as Union AV labor for assistance with the set and strike of this equipment in your booth.

Monitor Ordering Guidelines • All Monitors options require Monitor Stand or Wall mounting and include 1.5 hour of set up • All Monitors 1920 x 1080 resolution • A 40” mounted monitor is the standard size most commonly used for any booths 10x10 or larger. • A 27” table top monitor is recommended for Startup Kiosk booths. These booths do not offer mountable

monitor options. • If ordering a “Labor Only” option for a wall mount, this service includes hanging the monitor and bracket

(on wall). Monitor and bracket to be provided by the Sponsor. • If ordering a “Labor Only” option for a dual pole stand, this service includes hanging the monitor and

bracket (on stand). Monitor and bracket to be provided by the Sponsor. • Per Sponsor Rules & Guidelines (for all inline booths - 10x10s and 10x20s), any item taller than 4’ needs

to be within 4’ of the back wall of your booth space. If you order a monitor on a dual pole stand, the stand needs to be placed near your back wall. To stay within the Sponsor Rules & Guidelines, requests to place these near the front of your booth cannot be accommodated.

• Power provided with the booth will be located against the back wall of the booth. Additional power additions for floor mounted monitors is the responsibility of the sponsor and should be ordered using the power order form.

Payment & Cancellation Policy

Full payment will be processed via credit card at the time of the order. Cancellations must be made 72 hours in advance to avoid a cancellation fee. Cancellations made up to 24 hours in advance will be charged 50% of the total estimate. Cancellation made after set up begins will be charged in full.

Once you have completed the form, please reach out to Madeline Kaufman at

[email protected] with any AV related questions.

9000 SW Nimbus Ave, Beaverton, OR 97006 Phone: (971) 223-0777 Toll Free/International: (888) 887-8908

s u m mit - t3expo.com · t3 expo has a customer service department ready to assist with your ......

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