SPORT CLUBSALL-OFFICERS

MEETING

Ryan N. McCallum

Assistant Director, Campus Recreation

Introductions

Ryan McCallum – Assistant Director of Campus RecreationPrevious ExperienceMy RoleProgram Goals

○ ½ Athletics Model○ ½ Student Affairs Model

Jessica Solum – Campus Rec Intern

What are Sport Clubs?

Sport – A physical activity governed by a set of rules and engaged in competitively

Athlete – A person trained to compete in sports

YOU ARE ALL STUDENT-ATHLETES! Sport Clubs vs. Club Sports

Eligibility

Sport Clubs must be comprised solely of STUDENTS

Sport Club must be100% student runCoaches coachAdvisors advise

Recreation Clubs must maintain 75% student minimum

Current UWRF students ONLY

“Try-Outs”

Anyone on campus can join your club Not everyone may get to play There is always something to do NO CUTS!

Which clubs are Sport Clubs? Badminton Baseball Bushwackers Dance Team Jiu Jitsu Lacrosse (M & W) Nordic Ski Paintball

Racquetball Rock Climbing Rodeo Rugby (M & W) Shaolin Volleyball (M & W) Wrestling XC Skiing

IM Complex

Officer Skill Sets As an Officer you will develop the following skills:

Leadership Delegation Communication Decision Making Fiscal Responsibility Travel Planning Scheduling Reserving Facilities Hiring/Evaluating/Renewal/Dismissal of Employees Enforcing Policy Working with Diverse Groups Multi-Tasking Setting Priorities Meeting Deadlines

In short, SMALL BUSINESS SKILLS!

Officer Responsibilities President:

Keeping the Sport Club Council informed of club activities. Preside over club meetings and conduct club business. Inform officers of pertinent policies/information. Know what services are available to sport clubs. Delegate authority within the club. Promote fund-raising events. Approve club's budget and spending patterns. Approve club schedules. Generate any needed adjustments to club constitution. Ensure club compliance with rules/regulations of the University and

Campus Recreation. Represent your club on the SCC. Train the next President. Ensure that all appropriate forms have been turned in on time.

Officer Responsibilities

Vice-President:Ensure completion of facility requests for all

club activities.Preside over meetings and business in

President's absence.Assist the President with her/his duties.Other duties as assigned.

Officer Responsibilities Secretary:

Record and circulate minutes of all meetings.Establish and maintain game schedules.Maintain member information sheets.Manage the club’s OrgSync account.Handle club correspondence.Develop and circulate publicity regarding club

activities.Check club mailbox regularly (at least weekly).Make sure all waivers & copies of ID cards are

submitted to the Campus Recreation office

Officer Responsibilities Treasurer:

Handle all cash account transactions, in conjunction with Campus Recreation.

Prepare, with the President, the annual budget request.

Maintain all appropriate records of financial activity.  Be sure to keep all receipts.

Aid in any fund-raising activities.Prepare all reimbursement, payment, and

equipment requests.Meet with SCC as required.

Officer Responsibilities Safety Officer:

Ensure ALL club members have completed the Waiver / Agreement to Participate

Ensure the Club First Aid Kit is fully stocked, and subsequently re-stocked after each use

Ensure that AT LEAST two members are CPR/First Aid certified Ensure that AT LEAST one CPR/First Aid certified member (or Athletic Trainer)

is present at each practice/game/event Ensure that an Injury / Incident form is completed and turned in for any injuries

or incidents that occur during club activity (home or away; game or practice). Ensure that Campus Recreation is contacted ANY TIME an ambulance / EMT

is summoned to care for or check on an injured club member, or if an injured club member is transported to the hospital (either by ambulance or automobile), regardless of the severity of the injury!

Ensure that Emergency Contact information for each club member is present at each practice / game / event in case of an emergency.

Ensure the Campus Recreation Emergency Protocol is on-hand for reference at all club activities / events.

Officer Transition Campus Recreational recommends holding officer elections and

beginning the officer transition process sometime in the early-to-mid spring (January-March).  This is so the newly elected officers have ample time to learn about the position, get some practical experience, and still be able to ask questions to any of the previous officers before those officers leave or graduate.

We DO NOT recommend holding elections in the late spring (April / May) and transitioning the following Fall semester for a couple of reasons: 1. This method does not always allow the new officers to get practical

experience before taking on the new responsibilities.  2. The beginning of the fall semester is so busy that it is often overwhelming

for new officers to learn all the responsibilities.  3. Some transitional items need to take place prior to the summer and it is

best to do that changeover in the spring rather than wait for the fall.

Sport Club Council

Presidents from each team(except where written approval from the Assistant Director of Campus Recreation allows a team to designate someone else)

Monthly Meetings Recommendations Regarding Discipline Funding Review Championship Fund (tentative) Directs the Future of Sport Clubs

CSAB

Funding arm of Sport Clubs Budgets will be submitted to the board

for review Approximately $50,000 to award Will review budgets in detail

Budgeting Revenue

DuesFundraisingSport Club Allocation Board Money

ExpensesCoachesScholarshipsClub DevelopmentUniforms (if staying with the club)EquipmentTravel/Competition/Practice CostsReserve Budget

Budget Application Form

Budget Application Form

Budget Application Form

Marketing/Promotions

Club SpecificOfficers work togetherBe creative!

Sport Club ProgramCampus Recreation CalendarsSport Club Pocket Schedules

Space Reservations On-Campus

Ryan McCallum (715-425-4289 x107)ryan.mccallum@uwrf.eduKnowles/Hunt/Karges/Nelson: $10/hrOther buildings have other costs associated with

themMay not get times/dates you want – PLAN

AHEAD & BE FLEXIBLE!

Off-CampusSet-up yourself or work with Ryan to get it done

Practice/Game Schedules Submit requests for practice space to

the Assistant DirectorFall Semester: April 15Spring Semester November 15

Submit requests for game space as soon as you know!Space is limitedSpace may not be available – check before

agreeing to host

Travel

Campus Recreation needs to know where you’re going

How you get to/from practice/competition sites is completely the individual’s choice

You represent the University when you initially arrive on-site to the moment you leave the site of competition for the final timeIf you are staying overnight, you represent the

University for the duration of your stay

Risk Management

Waivers & UWRF ID Card Copies Emergency Action Plans

Practices/Games @ HomePractices/Games on the road

DocumentationInjury/Accident FormsPolice Reports

Who to call

Recognition

Championship RingsConference ChampionsRegional ChampionsNational Champions

Championship Banners (hung in Knowles)Conference ChampionsRegional ChampionsNational Champions

OrgSync

Utilize this resource! Things to keep up-to-date:

Practice SchedulesCompetition SchedulesRoster

This is how I keep track of participation statistics and who’s eligible to participate

NIRSA

National Intramural-Recreational Sports Association

UWRF is an Institutional Member NIRSA offers several post-season

tournaments (NCCS) Not mandatory, but recommended

Contact Information

Ryan N. McCallumryan.mccallum@uwrf.eduCell: 715-821-2250Office: 715-425-4289 x107

Jessica Solumjessica.solum@my.uwrf.eduCell: 715-790-3602

Elections

CSABAt Large #1At Large #2

Presidents Please StaySport Club Council PresidentSport Club Council Meeting Dates