rwmg 18 february 2014 - home - mornington … report /update topeninsula zero waste rwmg board...

MINUTESMORNINGTON PENINSULA REGIONALWASTE

MANAGEMENT GROUP MEETING

TUESDAY, 18 FEBRUARY, 2014

MUNICIPAL OFFICESBESGROVE STREET, ROSEBUD

TABLE OF CONTENTS

PAGE NOSUBJECTITEM

1 OPENING AND PROCEDURAL MATTERS ............................................................................. 3

1.1 Apologies ........................................................................................................................... 3

1.2 Confirmation of Minutes ................................................................................................. 4

1.3 Disclosure of Conflicts of Interest ................................................................................... 4

2 MANAGEMENT REPORTS ......................................................................................................... 5

2.1 Executive Officer Update ................................................................................................. 5

2.2 Regional Education Officer Update ................................................................................ 8

2.3 Sustainability Victoria Update ...................................................................................... 13

3 COMMITTEE AND INFORMATION REPORTS .................................................................... 19

3.1 Committee ....................................................................................................................... 19

3.1.1 Mornington Peninsula RegionalWasteManagement GroupAudit CommitteeMeetingMinutes ............................................................................................................................. 19

4 URGENT BUSINESS .................................................................................................................... 35

5 CONFIDENTIAL ITEMS ............................................................................................................ 36

6 MEETING CLOSE ....................................................................................................................... 37

Mornington Peninsula Regional Waste Management Group

Tuesday, 18 February, 2014Mornington Peninsula Regional Waste Management GroupMeeting Minutes

1 OPENING AND PROCEDURALMATTERS

Meeting opened at 2:50 p.m.

Present

Cr. David Gibb (Chairman)Cr. David GarnockCr. Anne Shaw

Officers Present

Mr. Craig Cinquegrana, Executive OfficerMs. Samantha Ackland, Regional Education OfficerMr. Niall McDonagh, Manager - Renewable ResourcesMs. Alex Cadden, Wal Morrison Trainee

Guests Present

Mr. Kevin Mooney, National E Waste AllianceMr. Nick Bailey, Sustainability Victoria

1.1 Apologies

Cr. Andrew DixonCr. Frank Martin

3Mornington Peninsula Regional Waste Management Group


1.2 Confirmation of Minutes

RECOMMENDATION

That the minutes of the Mornington Peninsula Regional Waste Management Group Meeting held on 12November, 2013, be confirmed.

GROUP DECISION

Moved: Cr. ShawSeconded: Cr. Garnock

That the recommendation be adopted.

Carried

1.3 Disclosure of Conflicts of Interest

Nil.



2 MANAGEMENT REPORTS

2.1 Executive Officer Update

Craig Cinquegrana, Executive OfficerPrepared By

Executive OfficerAuthorised By

A5005209File No.

NOAttachment(s)

PURPOSE

The purpose of this report is to provide the Group with an update on the activities of the Executive Officersince the last meeting.

DISCUSSION

Ministerial Advisory Committee Review Regional Transition Steering Committee Meetings

The Executive Officer has been attending a number of Department of Environment and Primary Industry (DEPI)run transition meetings with other Regional Group representatives. These were held on:

20 November, 2013;

10 December, 2013;

9 January, 2014; and

30 January 2014.

The main topics of discussion revolved around staffing issues, budgets and the proposed legislation.

DEPI has been busy collecting staff position descriptions from all Groups for review and as an input intodeveloping new ones for the post amalgamation roles.

Price Waterhouse Coopers had been engaged to review the budget needs for the new arrangements. These werereviewed with the Group representatives and then formed an input into the DEPI’s State Government budgetbid. The outcome is expected around April to May 2014. It is worth noting that the assessment excludedconsideration of the Peninsula which will be dealt with as a separate case. It is assumed that the existing fundinglevels will be added to the Metro Group’s existing budget.

A letter from the Minister to all Mayors is expected soon as is a Ministerial Directions letter to all Chairs.



In addition to this process the Executive Officer also attended the Metro Group’s Metropolitan LocalGovernment’s Waste Forums and has had separate preliminary transition meetings with the Metro ChiefExecutive Officer. It was agreed that an opportunity should be arranged for the two Groups’ Boards to gettogether informally, possibly at a lunchtime meeting. This is to be arranged after the summer period.

Association of Victorian Regional Waste Management Groups Meeting

Since the last report there have been two meetings of the Association, both held in Melbourne.

The main topics of interest were related to the transition of the Groups to the new structures. A particular focusbeing on supporting the DEPI budget bid to the State Government budget process to ensure groups are adequatelyresourced into the future.

Also of interest was advice that once the newGroups are formed, they will generally have 12 months to developtheir Waste and Resource Recovery Plans. The Metro/Peninsula one is likely to have a shorter time frame.

Business Plan

Approval of the 2013/2014 Business Plan is still being awaited.

Internal Audit

The three yearly internal audit process was commenced last year but has been concluded early as the Shire’sInternal Auditor is no longer available for this task. The audit to date was quite thorough and advice was providedthat there are no outstanding issues other than those identified by the External Audit.

Victorian Litter Action Alliance (VLAA)

The Executive Officer attended the December VLAA meeting at which the main topics of discussion relatedto charity store dumping where a Best Practice Guide has been developed and the Environment ProtectionAuthority Summer Litter Campaign.

OFFICER DIRECT OR INDIRECT INTEREST

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

CONCLUSION

The period since the last meeting has been quite a busy one for the Executive Officer as well as the RegionalEducation Officer, particularly influenced by the many Ministerial Advisory Committee review transitionactivities.

RECOMMENDATION

That the report titled ‘Executive Officer Update’ be received and noted.



2.1 Executive Officer Update (Cont.)

GROUP DECISION

Moved: Cr. GarnockSeconded: Cr. Shaw


Carried



2.1 Executive Officer Update (Cont.)

2.2 Regional Education Officer Update

Samantha Ackland, Regional Education OfficerPrepared By


A5002690File No.

NOAttachment(s)

PURPOSE

The purpose of this report is to provide an update of regional education activities for the period October 2013to January 2014.

DISCUSSION

The Regional Education Officer (REO) supports a range of community activities.

School Visits

A number of school visits were undertaken, including waste audit workshops at St. Macartan’s Primary Schooland Somerville Primary School.

Best Bites Award Winners 2013

Sandwich King in Hastings has won the overall award for the Shire’s Best Bites 2013 Awards, for its excellencein nutrition and healthy eating, tobacco and liquor compliance, waste and recycling, energy and water efficiency,and access for all.

Category award winners were:

Nutrition and Healthy Eating – Kafe K2, Mount Eliza;



Tobacco and Liquor Compliance – Just Fine Food, Sorrento;

Waste and Recycling – Rosebud Plaza Shopping Centre;

Energy and Water Efficiency – Harmony Bed and Breakfast, Rye;

Access for All – Rye RSL; and

Overall Award – Sandwich King, Hastings.

More than 80 representatives from local food businesses attended the awards.

Sandwich King – Hastings Rosebud Plaza

Hard Waste Audit

A visual hard waste assessment was undertaken at the Mornington, Rye and Tyabb Resource Recovery Centresfrom October-November 2013. The audit identified:

1. By volume the most prevalent materials disposed of into the push pits and landfill skips were furnitureitems such as lounge suites, chairs and cabinets.

2. Treated timber was the second most prevalent material and included large amounts of chipboard, plywoodand medium-density fibreboard (MDF) products which are not currently accepted in the Shire’s timberskips.

3. Plaster board, rigid plastics and items categorised as ‘other’ were the next most prevalent materials in thewaste stream.

4. Most trailers were mixed with little or no pre-sorting occurring. A significant number of customers werereluctant to sort all materials from their trailers at the resource recovery centres.

5. The staff at the resource recovery centres were proactive and assisted customers sorting their loads,successfully retrieving large amounts of recoverable materials that may otherwise have been disposed ofinto the push pits or skips. Despite this, a significant amount of potentially recyclable or recoverablematerials were still observed to enter the push pits and landfill skips during the assessment period.



2.2 Regional Education Officer Update (Cont.)

Site Tour of Vins Bins

A number of Councillors and Shire officers attended a site tour of Vins Bins in Dromana.

Vins Bins operates a recycling and sorting facility for the recovery, recycling and disposal of all material in apurpose built transfer station.

In 2012, Vins Bins processed approximately 24,000 tonnes of both residential and building material. Over 80%of this material was diverted from landfill and recycled.




Think Less Waste

The ‘Think LessWaste: KnowYourWaste – Reduce YourWaste’ programwas soft launched over the Christmasperiod.

Think Less Waste offers practical tips and hints and builds a conversation among residents and visitors to theMornington Peninsula, inspiring a reduction in the amount of valuable material thrown into rubbish bins everyweek.

The Think Less Waste Challenge will begin in March 2014, when 200 homes will get the chance to be part ofa tailored, practical waste-in-the-home program complete with incentives.

Applications to participate in the challenge are now open.

Further information about the program visit:http://www.mornpen.vic.gov.au/Environment_Waste/Rubbish_Recycling/Think_less_waste orhttps://www.facebook.com/#!/thinklesswaste



RECOMMENDATION

That the Regional Waste Education activities detailed in this report be received and noted.




http://www.mornpen.vic.gov.au/Environment_Waste/Rubbish_Recycling/Think_less_waste

https://www.facebook.com/#!/thinklesswaste

GROUP DECISION

Moved: Cr. ShawSeconded: Cr. Garnock


Carried




2.3 Sustainability Victoria Update

Samantha Ackland, Regional Education OfficerPrepared By


A5006081File No.

YESAttachment(s)

PURPOSE

An update by Sustainability Victoria representatives has been provided on the organisation’s activities sincethe last meeting.

DISCUSSION

Sustainability Victoria representatives are regular attendees at the Group’s meetings and will use the opportunityto present an update on their activities since the last meeting. A copy of their update report is included asAttachment 1.



RECOMMENDATION

That the report titled ‘Sustainability Victoria Update’ be received and noted.

GROUP DECISION

Moved: Cr. GarnockSeconded: Cr. Shaw


Carried



SV report / update to Peninsula Zero Waste RWMG Board meeting – Rosebud, 18 February 2014 David Cocks (IWM) Luke Wilkinson (State‐wide Engagement) SV news 1. SV new branding

SV has launched a new brand for the website and resources.

http://www.sustainability.vic.gov.au/

2. SV Annual Report SV’s annual report has been released and can be accessed via the link below

http://www.sustainability.vic.gov.au/Who‐We‐Are/Business‐Plan‐and‐Annual‐Report

3. Statewide Resource Recovery Infrastructure Plan Consultation sessions have been held with throughout Victoria with more than 300 stakeholders

in attendance, final sessions were held in late November including a session in partnership with

AIG and MWMG for waste generated in metro Melbourne. Submissions to the SWRRIP closed on

6 December, although a number of organisations sought and were granted an extension. To

download the SWRRIP, associated maps or for more information on the plan and consultation

process please visit SV website at http://www.sustainability.vic.gov.au/en/Our‐

Priorities/Integrated‐Waste‐Management/Waste‐strategy‐statewide‐planning/Statewide‐Waste‐

and‐Resource‐Recovery‐Infrastructure‐Plan

4. Resource Recovery Infrastructure fund Business case submission by the applicants shortlisted from the EOI closed on 6 December 2013.

These will be assessed and an announcement will be made in early 2014. Applicants are

proposing projects in metro Melbourne capable of diverting somewhere in the order of 300,000

tonnes.

http://www.sustainability.vic.gov.au/en/Services‐and‐Advice/Funding/Resource‐Recovery‐

Infrastructure‐fund

5. Get It Right On Bin Night The GIROBN 2013 campaign is currently being evaluated with a stakeholder and WMG session

held in January in SV. The results will be shared with the RWMGs and local governments as soon

as it is practicable and SV will be consulting with WMGs about the next steps. Please contact

Natasha Gayfer for any queries or ideas on how to incorporate the GIROBN content into your

council and recycling information.

6. Detox Your Home Review SV recently announced an expanding number of permanent Victorian Drop‐off sites in regional

Victoria; collecting paint, household batteries and fluorescent lights and a mobile collections

(Detox your Home) schedule for 2013 ‐ http://www.sustainability.vic.gov.au/en/Services‐and‐

Advice/Households/Waste‐and‐recycling/Detox‐your‐Home

Attachment 1



2.3 Sustainability Victoria Update (Cont.)

7. Batteryback A regional Batteryback model is currently being trialled with the Grampians Regional Waste

Management Group. SV is currently mapping existing battery collection locations across Victoria

to determine new collection points and efficient collection systems

www.sustainability.vic.gov.au/batteryback

8. Litter Program (including Victorian Litter Action Alliance‐VLAA) Roadside Litter Prevention Grant recipients will continue to use the campaign for their projects

through Summer 2013‐14.

Contracts are being finalised with contracts are now making their way out to successful regional

councils for Public Place Recycling Grants.

VLAA has released the Local Litter Measurement Toolkit (LLMT). The LLMT has been designed for

local government and land managers to:

increase their access to best practice techniques, data and analysis to inform management of

litter and illegal dumping

more efficiently evaluate litter and illegal dumping in their local area

conduct cost benefit analysis to improve their local litter prevention projects

prepare business cases to bid for funding for initiatives to reduce litter and illegal dumping,

maximise recycling, improve or introduce infrastructure and enforcement.

Training on how to use the LLMT and how it can be integrated into organisations’ litter and illegal

dumping data collection activities will occur in March and April 2014, details to come in early

February. : http://www.litter.vic.gov.au/www/html/3718‐local‐litter‐measurement‐toolkit.asp

SV has also just released their Best Practice Guide for Managing Litter and Illegal Dumping at

Clothing Bins which can be viewed here: http://www.sustainability.vic.gov.au/Services‐and‐

Advice/Community/Clothing‐bins‐illegal‐dumping‐and‐litter This, along with work the

Metropolitan Waste Management Group is undertaking in this space, has prompted the

development of a Forum for stakeholders to discuss and learn more about the issues surrounding

illegal dumping at clothing bins on Wednesday 12 March 2014 10.30am ‐ 1pm Registration at

10.15am. It will be held at Multicultural Hub 506 Elizabeth Street Melbourne. RSVP‐

No later than Friday 21 February 2014. Register

athttp://www.mwmg.vic.gov.au/index.php?option=com_mwgmevents&view=event&id=24

Please email your questions for the panellists when you register to: Travis Finlayson

Litter Projects Officer – MWMG 03 8698 9827 [email protected]

9. Social enterprises in waste and recycling Note: Applications for this program have now closed. Successful candidates, Axis Worx and

Bright Sparks were announced on 9 December 2013. Visit the website for more information ‐

The Crunch http://www.socialtraders.com.au/

10. RWMG Support Fund Ten RWMGs have submitted their project reports for the first year’s funds. Ten RWMGs have

signed agreements and funding in place for year 2 projects .

11. Business plans All business plans are currently with DEPI for draft review prior to submission to the Ministers

office.

Attachment 1




12. KABV Wangaratta was named tidy town of 2013 at the 31st Keep Australia Beautiful Victoria (KABV)

Tidy Towns ‐ Sustainable Communities Awards ceremony. A full list of finalists and event details

for are available Tidy Towns ‐ Sustainable Communities Awards.

http://www.sustainability.vic.gov.au/Services‐and‐Advice/Community/Keep‐Australia‐Beautiful‐

Victoria.

To find out more about other KABV volunteer programs that your region can become involved in

click on the links below.

The Adopt a Roadside program http://www.sustainability.vic.gov.au/Services‐and‐

Advice/Community/Keep‐Australia‐Beautiful‐Victoria/Adopt‐a‐Roadside

The Stationeers program works 49 groups operate across Victoria. Stations with active

volunteer groups tend to have less vandalism, less litter

http://www.sustainability.vic.gov.au/Services‐and‐Advice/Community/Keep‐Australia‐

Beautiful‐Victoria/Stationeers‐Program.

To support these activities KABV obtains permission for the groups to work on the various

locations, organises safety equipment and provides safety training to the groups as well as

providing Public Liability and Volunteers Personal Injury insurances. Entries for 2014 Tidy Town

Awards will be open in February 2014.

With the 2014 Keep Australia Beautiful Victoria (KABV) awards opening soon, Sustainability SV

will be hosting an event to hear from councils and community groups who are involved in

community projects and programs, and to gain national insights from the recently appointed

national Chair of Keep Australia Beautiful, Robert Thomas. A light lunch will be provided. Friday

7 February 2014, 12 noon to 2pm at Sustainability Victoria, Level 28, 50 Lonsdale Street,

Melbourne Please RSVP with names and dietary requirements to [email protected]

13. Tyre recycling

Australia

Under the voluntary arm of the Product Stewardship Act 2011 end‐of‐life tyres were included on the

priority product list in 2012 for action to engage the tyre industry and develop a national scheme.

Tyre Stewardship Australia, the voluntary, industry‐led scheme gained an ACCC approved levy on tyre import of 0.25 per unit to fund Tyre Stewardship Australia (TSA)

The ACCC granted the levy, $12million per annum on the basis that TSA increased the recovery rate by 50%

TSA is on hold pending further engagement with Bridgestone, Bob Jane and JAXQuickFit after their recent reluctance to join the scheme

The Commonwealth is seeking authorisation to retain TSA’s Independent Chair, Gerry Morvell to re‐engage interest and support for the scheme

Victoria

An environment portfolio team has been set up to explore mechanisms to increase the

management capabilities for End‐of‐Life tyres. SV, EPA and DEPI are working together on a

recommendations package for Minister Smith with the following responsibilities

Attachment 1




EPA Victoria

EPA are working with CFA and MFB to develop a risk assessment framework to assess existing stockpiles against fire

EPA are mapping 86 of Victoria’s prolific stockpiles and will assess the top 12 with the risk assessment framework

Current regulatory tools are being examined for appropriate application against the stockpiling of tyres as an end‐of‐life option

A long‐term strategy, including possible reform is in development to allow for greater control in the future

Sustainability Victoria

An Options Framework to improve the management of EoL tyres in Victoria is complete

Consultation with the Australian Tyre Recyclers Association has begun to assess where best to assist in supporting the industry

$500,000 funding awarded to Tyrecycle through DINR round 2 to increase product capacity by up to 50%

Development of a market support package is underway as part of the portfolio recommendations package to Minister Smith

Discussion with the tyre industry and the Commonwealth continue to reaffirm the necessity for work to continue in Australia to improve the management of the 45 million passenger tyre equivalents that require disposal each year in Australia

14. SV Bin Audits

SV has undertaken extensive audits of garbage and recycling bins in eight locations throughout

Victoria (four metropolitan councils and four non‐metropolitan) looking at food waste, household

chemicals and recyclables in detail, to inform SV’s work. Food waste and household chemicals

were audited from 1600 garbage bins. Food waste was sorted into four categories –

avoidable/possibly avoidable/unavoidable/drinks and 17 sub categories (as used by WRAP in the

UK). Household chemicals were sorted into items collected through the Detox your Home

program. Recyclables were audited from 800 garbage and 800 recycling bins prior to the launch

of the Get it Right on Bin Night campaign in regional Victoria and again recently, post‐campaign.

Reports will be available sometime in December.

15. Transfer station upgrades / Regional landfill support program A $3.95m Regional Landfill Support Program has been developed which will support the

development of new transfer stations on the sites of closing landfills in regional Victoria and the

development of site closure plans. The program will initially target landfills closing this financial

year with an open funding program to be developed for delivery in the following 3 years as

identified by the EPA’s Regional Landfill Risk Assessment and the SWRRIP. This program will

complement the $2.9m Regional Transfer Station Upgrade Program which will improve facilities

at existing regional transfer stations and resource recovery facilities. SV received the final report

on the status and potential upgrades for TS/RRCs in November. The data collection for this

project has been supported by the RWMGs. The design of this funding program will be released

early in 2014.

Attachment 1




16. Smarter Resources Smarter Business Information Session – Grants to help business improve

materials and energy efficiency now available

Sustainability Victoria will be hosting forums to find out about the latest funding available under the Victorian Government’s Smarter Resources, Smarter Business – Energy and Materials program. The program provides small to medium sized businesses with funding and support to improve materials and energy efficiency and boost productivity. Business can attend to find out how they can benefit from: • Capital Funding Round Three: Grants of up to $50,000 are now available to implement projects that improve materials efficiency or up to $25,000 to implement energy efficiency projects. • Resource Assessments: Grants of up to $15,000 are now available to identify energy or materials cost saving opportunities. • Building business capability: Register for our free training, on‐site advice and support program delivered in partnership with industry associations. Applications for Capital Funding and Resource Assessments close at 4pm, Friday 2 May 2014. Please note this will be the final round of Capital Funding for the program. The information session will explain the different funding streams available and how to apply. There will also be an opportunity through small break‐out groups and one‐on‐one discussions to have your specific questions answered and work through the application process.

17. EO forums

The next forum will be held on 19 February 2014, then bi‐monthly after that.

Attachment 1




3 COMMITTEE AND INFORMATION REPORTS

3.1 Committee

3.1.1 Mornington Peninsula Regional Waste Management Group Audit Committee Meeting Minutes

Mornington Peninsula RegionalWasteManagement Group Audit CommitteeMeetingMinutes - 12 November,2013.



MINUTESMORNINGTON PENINSULA REGIONALWASTE

MANAGEMENTGROUPAUDITCOMMITTEEMEETING

TUESDAY, 12 NOVEMBER, 2013

MUNICIPAL OFFICESBESGROVE STREET, ROSEBUD



TABLE OF CONTENTS

PAGE NOSUBJECTITEM

1 OPENING AND PROCEDURAL MATTERS ............................................................................. 3

1.1 Apologies ........................................................................................................................... 3

1.2 Confirmation of Minutes ................................................................................................. 3

1.3 Disclosure of Conflicts of Interest ................................................................................... 4

2 MANAGEMENT REPORTS ......................................................................................................... 5

2.1 Financial Report for the Period Ending September 2013 ............................................ 5

3 URGENT BUSINESS .................................................................................................................... 13

4 CONFIDENTIAL ITEMS ............................................................................................................ 14

5 MEETING CLOSE ....................................................................................................................... 15

Mornington Peninsula Regional Waste Management GroupAudit Committee

Tuesday, 12 November, 2013Mornington Peninsula Regional Waste Management Group AuditCommittee Meeting Minutes



1 OPENING AND PROCEDURALMATTERS

Meeting opened at 2:34 p.m.

PROCEDURALMOTION

Election of Chairman

Moved: Cr. GibbSeconded: Cr. Dixon

That Cr. Martin be elected Chairman of the Mornington Peninsula Regional Waste Management GroupAudit Committee Meeting held 12 November, 2013.

Carried

Present

Cr. Frank Martin (Chairman)Cr. Andrew DixonCr. David Gibb

Officers Present

Craig Cinquegrana, Executive OfficerSamantha Ackland, Regional Education OfficerGreg Simcock, Infrastructure AccountantNiall McDonagh, Manager - Renewable ResourcesMichelle McCready, Business Support OfficerJessica Beddows, Wal Morrison Trainee

Guest Present

David Cocks, Sustainability Victoria

1.1 Apologies

Cr. David GarnockCr. Anne Shaw

1.2 Confirmation of Minutes

RECOMMENDATION

That the minutes of the previous Mornington Peninsula Regional Waste Management Group Audit CommitteeMeeting held on 13 August, 2013 be confirmed.

3Mornington Peninsula Regional Waste Management GroupAudit Committee




COUNCIL DECISION

Moved: Cr. GibbSeconded: Cr. Dixon


Carried

1.3 Disclosure of Conflicts of Interest

Nil.





2 MANAGEMENT REPORTS

2.1 Financial Report for the Period Ending September 2013

Greg Simcock, Infrastructure AccountantPrepared By


YESAttachment(s)

PURPOSE

The quarterly financial report as at 30 September, 2013 (Attachment 1) is prepared for the Group’s informationand noting. It includes:

The Income Statement;The Balance Sheet; andThe Cash Flow Statement.

DISCUSSION

Income Statement

In the September quarter, the Group has operating deficit of $77,044. This deficit position is due to the timingof a funding from the Environment Protection Authority, and the Group’s reporting period. This payment wasreceived in the October and does not appear in this report.

The year to date variance (which is reported in the Income Statement) can be explained by a number of smallvariations in conferences, education, and salary. There is no impact on the year end result.

Project works have begun to roll out in the first quarter. All Environmental have been engaged to conduct auditof domestic garbage and recycling of waste.

Balance Sheet

In September cash and cash equivalents is $147,744 (which includes cash in the bank and investments held).

Cash Flow Statement

The Cash Flow Statement indicates a net cash decrease of $10,112 during the financial year and when adjustedwith the cash held at the start of the year, this yields cash balance at the end of the period of $147,744 (June2013-$157,856). This decrease (as already commented) is due to timing of receipt of payments.







RECOMMENDATION

That the Financial Report of the Mornington Peninsula Regional Waste Management Group for the quarterended 30 September, 2013 be received and noted.

COUNCIL DECISION

Moved: Cr. DixonSeconded: Cr. Gibb


Carried



2.1 Financial Report for the Period Ending September 2013 (Cont.)



Regional Waste Management

Report Draft

for the period end 30/09/2013 (Quarter 1)

SeptemberQ12013-14 261013.xls16

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Current Assets Notes 2013-14 2012-13$ $

Cash and Cash equivalents 12/18 147,744 157,856 Receivables 13 295 57,317

148,039 215,173

Non Current AssetsFurniture and Equipment 9864 9,864 Less Accumumulated Depreciation -8855 8,855-

1,009 1,009 Current Liabilities

Payables 14 886 4,583 Non-Interest Bearing Liabilities 15 7,142 534 Provision for Employee Benefits 17,606 17,606

25,634 22,723

Non Current Liabilities

Mornington Peninsula Regional Waste Management GroupBalance Sheet


Provision for Employee Benefits 18,065 18,065

Net Assets 105,349 175,394

Equity

Contributed Capital 34,467 34,467Accumulated surplus/(deficit) 16 70,882 140,927

Total Equity 105,349 175,394

The above Balance Sheet should be read in conjunction with the accompanying notes.







Notes 2013-14 2012-13

$ $

Inflows/ Inflows/(Outflows) (Outflows)

Cash flows from operating activitiesReceipts:Interest Income 1,830 4,203 Receipts from Landfill Levy and others 57,022 361,605 Payments:Payments to suppliers and employees (68,964) (227,061)

Net cash inflow provided by /(used in) operating activities 17 (10,112) 138,747

Cash flows from financing activitiesReceipts: - - Payments:Add back Depreciation - 2,711

Mornington Peninsula Regional Waste Management GroupCash Flow Statement


Add back Depreciation 2,711 Net cash inflow provided by /(used in) financing activities - 2,711

Net increase/(decrease) in cash held (10,112) 141,458

Cash and cash equivalents at beginning of the period 157,856 16,398 Eliminate Asset Purchases - -

Cash and cash equivalents at the end of the period 12 & 17 147,744 157,856

The above Cash Flow Statement should be read in conjunction with the accompanying notes.







Notes to the Financial Statementsfor the period end 30/09/2013 (Quarter 1)

Note 1 Revenue from EPA- Landfill levy Return/REO

Grant income for the first quarter 2013-14 was not received in the quarter, and has not been reported.(Income is reported on a cash basis)

Note 2 Contributions

No funding has been received towards project works in the current financial year

Note 3 Interest Income

Actual YTD: Interest from Bank West/Investment 2.25% (Cash at bank) Investment held $135,000. 3.10% 90 Days

Note 4 Audit Fee

Audit fee 2012-13, has not been paid, at the end of September 2013 (to be paid October)

Note 5 Conferences and Seminars

Travel, includes WMAA conference (QLD/Gold Coast), and Warranambool Conference

Note 6 Educational Programs

Nothing to report

Note 7 Employee Costs

The Regional Education Officer (REO) role, is a full time position and charged directly the Chris Payroll System

Other Officers:Represents salaries and oncosts of REO, 20% of EO's time and 20% of Renewable Resources personnel's time.In addition, administration support officers time 40% (Renewable Resource Administration Officer)

Note 8 External Professionals

Nothing to report

Note 9 Memberships

Keep Australia Beautiful/Waste Management Associations of Australia Membership/Association of Victorian RWMG (membership contribution)

Note 10 Management FeesManagement fees have been fully charged from the Mornington Peninsula Shire to the Regional Waste Management Group

The annual recharges are: Qrtly Amt Total YtdFinancial services/Payroll 1,000.00 4,000.00 Information services 79.50 318.00 Insurance 500.00 2,000.00 Purchasing 62.50 250.00 IT 716.00 2,864.00 Property 1,500.00 6,000.00 Workcover premium 504.00 2,016.00 TS & D 326.25 1,061.00 Motor vehicles 2,000.00 8,000.00 Utilities, cleaning and security 453.50 1,814.00

7,141.75 28,323.00 Note 11 Parking and Travel

Staff travel

Note 12 Cash at Bank







Represents balance held at the National Australia Bank Account invested at a rate of 2.25% (at the end of the quarter)

Note 13 Receivables

GST paid in advance

Note 14/Note 15 Payables

Represents indebtedness to Shire for inter company transactions.Includes payables/non interest bearing liabilities/provision for employee $25,634Grant Total $25,634

Note 16 Accumulated Surplus/(deficit)

Made up of operating profit (from financial year 2012-13) (Mainly due to the contribution received towards project works)

Note 17 Cash at Bank is reconciled as under:

$Operating results (70,044)Change in operating assets and liabilities:Add back depreciation - (Increase)/ Decrease in receivables 57,022Increase/(Decrease) in payables (3,695)Increase/(Decrease) in non- interest bearing liabilities 6,606Less Investing Activities (Assets)Increase/(Decrease) in provision 0

Net Cash from/(used in) operating activities 10,111

10,111Cash at the beginning of the period 157,856 Cash at bank at end of the period 147,745

Note 18 Investment

Investment (Bank West) 135,000.00$ (Investment 3 mths)Period due 31-10-2013 3.10%







3 URGENT BUSINESS

Nil.





4 CONFIDENTIAL ITEMS

Nil.





5 MEETING CLOSE

Meeting closed at 2:45 p.m.

CONFIRMED THIS 18TH DAY OF FEBRUARY 2014

…………………………………………………….CHAIRPERSON

AUTHORITY TO STAMP INITIALS ON MINUTES

I, Cr. Anne Shaw, Chairperson –Mornington Peninsula RegionalWasteManagement Group Audit Committeehereby authorise the use of a stamp of my initials to initial each page of these Minutes of the MorningtonPeninsula Regional Waste Management Group Audit Committee Meeting held on Tuesday, 12 November,2013, confirmed on 18 February, 2014.

………………………………………………………………….

(Cr. Anne Shaw, Chairperson –Mornington Peninsula RegionalWasteManagement Group Audit Committee)

Dated this 18th day of February 2014





4 URGENT BUSINESS

Nil.



5 CONFIDENTIAL ITEMS

Nil.



6 MEETING CLOSE

As there was no further business, the meeting closed at 3:39 p.m.

CONFIRMED THIS 24TH DAY OF JUNE 2014

…………………………………………………….CHAIRMAN

AUTHORITY TO STAMP INITIALS ON MINUTES

I, Cr. David Gibb, Chairman – Mornington Peninsula Regional Waste Management Group hereby authorisethe use of a stamp of my initials to initial each page of these Minutes of the Mornington Peninsula RegionalWaste Management Group Meeting held on Tuesday, 18 February, 2014, confirmed on 24 June, 2014.

………………………………………………………………….

(Cr. David Gibb, Chairman – Mornington Peninsula Regional Waste Management Group)

Dated this 24th day of June 2014



rwmg 18 february 2014 - home - mornington … report /update topeninsula zero waste rwmg board...

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