running a successful vendor day robin fenton, director chapter support, scte brad cooke suddenlink...
TRANSCRIPT
Running a Successful Vendor Day
Robin Fenton, Director Chapter Support, SCTE
Brad CookeSuddenlink
North Central Texas Chapter
Vendor Day Committee
Designate a Leader
Committee’s duties:
• Planning and coordinating the event • contacting speakers• selecting sites• developing promotional material
• Serve as the meeting host and provide any necessary staffing assistance
• helping with registration• coordinating logistics
Planning the Event
• New Event
• Time & Date
• Working with other Chapters
• Budget
Guest Speakers
• Speakers Resource Finder
• Call for Presentations
• SCTE Staff Presenters
• Vendor Community
Location, Location, Location
Site Inspection
• Location Convenience• Vendors• Attendees
• Floor Space• Lunch, Cable-Tec Games, Technical Sessions• Safety & Security• Transportation Logistics
Contract Negotiations
Advanced Planning
Everything is open for negotiation!!
Investigate several facilities
Signing Contracts
Communication
Exhibitor Registration Information• Price• Hotel Accommodations• Shipping• Set-up Requirements• Schedule of Events• Exhibitor Point of Contact
Remember that good exhibitor relations are the key to return
business in the future.
Communication
Attendee Information
• Location Information• Schedule of Events• Attendee Point of Contact• Exhibitors• Sponsors
Make sure to include as much information as possible in emails, newsletters, website and SCTE calendar.
Registration
Signs
Registration Desk• Badges
• Exhibitors/Attendees
Registration Examples
Sign Examples
Logistical Details
Review audio – visual equipment needs
Select Menus• Alcohol
Volunteers
Lunch
Recognize key individuals• Chapter Volunteers• Sponsors• Local Chapter awards
Discuss Upcoming Chapter Events
Review SCTE Benefits
Keynote Speaker
Cable-Tec Games
Contact Hosts & SCTE
Download Cable-Tec Games Handbook
Obtain Sponsors
Order Medallions
Arrange Meeting Room
Cable-Tec Games
Obtain Emcee & Volunteers
Communicate to Attendees & Decision Makers
Signage
Pre-Register
Set-up teams and waivers
Post Vendor Day
• Debrief with all of the Board members
• Survey your Attendees
• Submit paperwork to SCTE
Questions