Rotary Club of Calgary NorthClub Structure

Vision: Calgary North

“We are a fun and enriching way to help

empower communities locally and

worldwide”.

Mission: Calgary North

“We partner to provide financial resources, human capital and

education in Rotary International chosen areas of services”

“Calgary North’s specific focus is on Education”.

Service: We believe that our service activities and programs bring about

greater world understanding and peace. Service is a major element of

our mission. Through the plans and actions of our club members and

partners, we create a culture of service throughout our Rotary club

membership.

Fellowship(Camaraderie): We believe that individual efforts focus

on individual needs, but combined efforts serve humanity. The power of

team & combined efforts knows no limitation, multiplies resources, and

broadens our lives and perspectives. Fellowship leads to tolerance and

transcends racial, and other boundaries, in a fun way.

Values: Calgary North

Diversity: We believe Rotary unifies all people behind the idea of service.

We encourage diversity within our membership and in our activities and

service work. We are a club that reflects its business and professional

community with a key to our future.

Integrity: We are committed to and expect accountability from our

leaders and members, both in the results of our efforts and in the

processes we use to accomplish our goals. We adhere to high ethical and

professional standards in our work and personal relationships. We are

fair and respectful in our interactions, and we conscientiously steward

the resources entrusted to us.

Values: Calgary North

Leadership: We are leaders in the fields we serve. We believe in the

importance of leadership development and in leadership as a quality of

our members. As Rotarians, we are leaders in implementing and living

our core values.

Fun: We enjoy and have fun with all we do.

All of these core values are reflected in the “Object of Rotary” and also in

“The Four Way Test” which we use in our daily lives. They inspire us to foster

and support the idea of service for developing and maintaining integrity in

human relations.

Values: Calgary North

The Four Way Test of Rotary which governs all we do.

1. Is it the truth.

2. Is it Fair to all concerned.

3. Will it build good will and better friendships.

4. Will it be beneficial to all concerned.

2011 Club Org. Structure

President

Jim Aronitz

Director Club Services 1

(Club Operations)

Pat Lipovski

Director Club Service 2

Warren LaFountain

Director

Community Services

John Bulloch

DirectorInternational Services

David Thompson

Director

* Vocational / Fund Raising

* Frank Faria

Director

New GEN

Cliff Tyminski

DirectorMembership & Marketing

Rob Rakochey

Past President

Marv Foote

President Elect

Steve Moore

Secretary

Laverne Bissky

Treasurer

Jason Goodwill

** Transitional directorship – for 2011/12 this

directorship will focus on vocational issues;

commencing with the 2012/13 Rotary year, consistent

with Renovation Plan, this directorship will focus on

fundraising.

Club Service 1 – Club OperationsDirector: Pat Lipovski

Greeters

Jill McCaugheyDon Soubolski

Roster

Skip GibsonDon Soubolski

Little Miss Sunshine

Jill McCaughey

Fireside

Noel Rea

Attendance

Lawrie FisherSheila Newel

Program Speakers

Doug Chisholm

50/50

Joe Toole

Sergeant At Arms

Steve Gasser (Ernie Hauser)

Meal Ticket Sales

Lawrie Fisher

Setup/TakedownProperties

Bob Hansell

R.I. Foundation

Bud WatsonDon Soubolski

Reno Committee

Pat LipovskiMartin Bunting

Club

Service

Members Assigned: Hansel, Gibson, McCaughey, Mukerjee, Fisher, Dornan/Chisholm, Toole, Hauser, Bunting, Whittle, Giles, LaMoine

Club Service 1: OperationsGoal

• To be an even more organized, efficient, well oiled machine that people want to be a part of

Sub Goals• Run “Part 3” of Club Renovations Process, for Directors and Committee

members to document expectations and workflow

• New members assigned as Greeters so they get to know members even faster

• Each committee chair to find and name a “successor” to apprentice for future year, and offer back-up support

Club Service 2Director: Warren LaFountain

President’s Ball

Dan Turner

Stampede Barbeque

Skip Gibson

Members Golf Tournament

Pat Ryan

Seniors Lunch

Pat Ryan

Pot Luck Social

Doris Roland

Family Xmas

Rob Rakochey

Country Xmas

Joe Toole

Club

Serrvices

Members Assigned: Turner, Gibson, Robiinson, Ryan, Toole, Rakochy, Bunting, Roland, Bryden, Zumwalt, Edwards R, Hauser, Singleton, Fatouche, Campbell

Club Service 2Goal

.

Community ServicesDirector: John Bullock

Salvation Army Kettles

Pat Lipovski

Calgary Stampede

Marv FooteDan Turner

Work Parties

Bob Hansell, Ron Stickley

Calgary Food Bank

George Waite

Visiting the Sick/Hospital Visits

Jill McCaughey

Project Eval. CommitteeChair: Dan Turner

Jacqueline Langford, Joan Peters, Jack Clarke, Bud

Watson, Lawrie Fisher, John Bullock

Community

Services

Watson, Foote, Hansel, Waite, McCaughey, Fisher, Lipovski, Turner, Edwards R, Hauser, Peters, Clarke Jacobson, Langford J.

Community ServicesGoals

• Involving new members• Supporting leaders of each department• Filling any community services vacancies• Facilitating transitions to the new organizational structure• Re-establishing annual camp work bee, now – Kamp Kiwanis, Bragg Creek• Strengthening casino reporting• Re-establishing Stampede Parade involvement• Increasing the size of the Project Evaluation Committee from 5 to 7 voting members• Providing club members with a minimum of a two week notice of projects that have been

approved by the Project Evaluation Committee prior to calling for a vote by the members• Directing guest speakers requesting funding to the Project Evaluations Committee.

(exceptions would require the prior approval from the board or club president)• The Project Evaluation Committee will only recommend projects that are within the budget

limits outlined in advance by the board• Continued commitment to listen, learn and strengthen Community Services.

International ServicesDirector: David Thompson

Peace Park

Jill McCaughey

International Project

David Thompson

District and International Conference

Frank Faria

Club Exchange

Martin Bunting

International

servicesMembers Assigned: Gasser, Bissky, Ramikie, Soubolsky, Pop, Turner, Robertson, Chorney, Darichuk (District Convention)

International ServicesGoal

.

New GENerationsDirector: Cliff Tyminski

Student Youth Exchange

Cliff Tyminski

RYA/RYPEN

David Thompson

Student Scholarships

Frank Faria, Peter Jacobsen, Jacqueline

Langford

Outside Project Cause Support

TBA

Buchanan School

Doris LaTouche, Cliff Tyminski, Frank Faria

Vocational Services

Frank Faria, Cliff Tyminski

Community Spirit

Frank Faria

New GEN

Members Assigned: Chisholm, Dornan, Stickley, Peters, Newel, Thompson, Gibson, Lanford J, Serban, Fatouche

New GENerationsGoals

• Provide a continuum of programs

• Expand current programs to engage participants

• Engage alumni of previous programs

• Improve awareness of leadership opportunities

Membership & MarketingDirector: Rob Rakochey

Membership

Rob Rakochey – Chair

Rick Edwards, Frank Faria, Pat Lipovski, Peter Jacobsen, Sheila Newel

Public Relations, Website & Tiller

Rick Edwards – Chair

Warren Lafountaine, Elena Edwards

Attendance

Don Soubolski, LawrieFisher

Mentorship

Pat Lipovski – Chair

Laverne Bissky

New Member Information

Maria Serban

Membership

& Marketing

Members Assigned: Aronitz, Edwards R, Lipovski/Bissky (Mentorship), Jacobsen, LaFountain, Edwards H, Fisher, Serban, Soubolsky, Newel

Membership & MarketingGoal

• Grow Membership – 12 net new members

• Complete Club Renovation

• Re-write Club Bylaws

• Update website and Tiller

• Maintain mentorship, attendance, and implementation of new members

Fundraising ProjectsDirector: Steve Moore/Frank Faria

Valentine Dinner

Steve Moore (Chair)

John Bullock (VC), Skip Gibson, Elena Edwards, Marting

Bunting, Peter Jacobson, John Lemoine, Sheila Newell

Golf Tournament

Martin BuntingPeter Jacobsen

Theme Dinner Auction

Martin Bunting

Summer Folk Festival Project

Cliff Tymynski

Fall Project

TBA

Casino

George WaiteBrian Gentles

Calgary Rotary Clubs Foundation

Jason GoodwillBud Watson, Gerry Darichuk

Stampede Parade 2012

Marvin FooteJason Goodwill, Brian Gentles, Tally

Abougoush, Steve Moore

Watson Annual Roast

Joe TooleJim Aronitz, Lionel Singleton

Fundraising

Members Assigned: Bunting/Stickley, Tyminski, Gibson, Ogut, Darichuk, Edwards H, Gentles/Waite (Casino), Goodwill, Aronitz/Toole/Singleton (Roast), Lanford D, LaMoine, Soubolsky, Pop, Campbell

Fundraising- Goals

.

2010 – Funding Causes

Local Community

Food BankYouth

Exchange

Buchannan

SchoolSPCA

District Programs

International

Programs

Micro credit/Polio

School in

Kenya

President

Elect

Job Outlines (All drafts – Will need further drafting

and consistency with Calgary North Club bylaws)• President

– Functions• Chair exec and director meetings according to bylaws

• Call for Director/exec updates to the board

• Annual review of by laws

• Chair nominating committees

• Oversee governance of fundraising activities

• Chair weekly meeting activities

– Qualifications• Must have worked on more than two committees

• Chaired one Committee

• Been a Director or Exec for 2 years. (one of which could be President elect)

• Willing and able to commit to one year term with follow up commitment as Past President for one year

• Exec Assistant to the President

– Functions• Carry out the task assigned by the president

• Be the overseer /updater of the clubs PLAYBOOK

– Qualifications• Personal and CSR attitude

• 3 to 5 year experience as a corporate exec assistant

• Able to mange people of varying departments

• Have understanding of Microsoft Business

• Being willing to work

Job Outlines• Past President

– Responsibilities

• Guidance for present President

• Communication liaison with Region and International Rotary

– Qualifications

• Past President responsibilities

• President Elect

– Responsibilities

• Learning responsibilities of President

• Director of Project Investments

• Chair of Valentine committee

– Qualifications

• Have worked on two committees

• Chaired one committee

• Secretary

– Responsibilities

• Recording of minutes of exec /BOD meetings

• Communication liaison with Region and International Rotary

– Qualifications

• Have worked on two committees

• Chaired one Committee

Job Outlines• Treasurer

– Responsibility

• Keep financial records of the organization

• Ensure charitable /foundation standing of the organisation

• Management of Calgary Rotary Foundation

– Qualification

• Have worked on two committees

• Have chaired one committee

• Have at minimum a CGA designation

• Director

– Responsibility

• Responsible for report s to board

• Responsible for the governance (including timelines) of their project

• Asst Chair(s) in delivering project to finish

• Insure the projects outline is filed by Chair for next year

– Qualifications

• Have worked on at least two committees

• Have Chaired one Committee

Job Outlines• Committee Chair

– Function

• Strategies, Plan and Budget project and discuss with Director

• Manage the process of bringing their project to completion

• Arrange for their committee members

• Strategies, plan and budget project

• Coordinate assignment of responsibilities

• Over see expectations

– Qualification

• Have worked on two past committees

• Member

– Function

• Read and understand North Calgary New member section of the PLAYBOOK re

• Agree to work on two committees within two years

• Accept that you will be asked to chair or assume executive position in future when ready

• Attend 70% of Rotary club functions

• Pay dues on time

• Assistant where required.

– Qualifications

• Social and CSR conscience

• Non conflict of position or personality with existing member

Calgary North Club Governance Issues

• No member shall have any project they are personal involved in presented until they have been a member for one year.

• No member that is involved in a financing project be involved on the financing committee.

• All Chair, Director and executive members shall govern themselves within strict CRA rules

• All disputed governance issues shall be reviewed by third party outside professionals. Their decision stands.

• All financing causes will be approved prior to new President taking charge.

• All fund raising projects will be finalized and chair assigned 3 to 6 months prior to performance date.

• ... Other.

S.W.O.T. – Check List

“Draft” of what we can be doing even better:

• Improve communication

• Continuity from one committee to the next year

• Have a brand (as a club)

• Community visibility

• Empowering people to do more

• Formally develop a club “PlayBook” as an operational guide

• Develop the “elevator pitch” (or sound-bite) about who we are

• Develop one or two key directions with our community & Int. Projects

• Have a flexible ability to change from year to year

• Engage more members, more quickly

• Improve our “Mentorship Program”

• Strong commitment to the process of improvement

• Put above into play book format - Completed

• Meet and review with Renovation committee - Completed

• Align direction with Rotary Charter and suggest adjust changes where necessary.

• Get Exec BOD to approve/change process shown so far and assign proper names to boxes –Completed

• Present to Club as a whole & Club ratification - Completed

• President & new BOD meet to assign specific roles & responsibilities - Completed

• Transition & Implementation meeting – Completed

• Start from top down and schedule process and timelines

• Job descriptions

• Forms gathering and approval

• Create Gant chart (job, responsibility and timeline)

• Plan reviewed to ensure alignment with Club bylaws (Rob Rakochey & Richard Edwards)

• Mid Year review – November 12, 2011 – Best Western Village Park Inn

• End of Year Review transition to next year Executive – Date to be confirmed

Next Steps