room reservation form facilities event leader marketing … · facilities event leader marketing...
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Room Reservation Form Housekeeping Library Gund Security JMC Security
Facilities Event Leader Marketing Other:
Event Leader Contact Information
first name last name
phone email
Special instructions For office use only
date received
date revised
Reservation confirmed
STEP 1 Space AvailabilityContact the Gund Receptionist (216.421.7400; [email protected]) to confirm availability. Complete room reservation form to secure your space.Send form to the Gund Receptionist, who will distribute it.Please notify the Gund Receptionist if you change or cancel your reservation.
STEP 2 Event Information
event name event date estimated attendance
room reserved from am/pm to am/pm event start time am/pm event end time am/pm
STEP 3 Event Details
Will food/beverages be served? yes no
Will you be hiring a caterer? yes no
Will alcohol be served? yes no
Note: Approval form required
to serve alcohol four weeks before event
turned into Dean of Student Life.
Login to Schoology (CIA Events
Group) for event resources, forms
and upcoming events list.
Check all that apply to this event:
Class-related CIA event/meeting Public program Cinematheque Private event Outside group Student Group Other
if other, describe
STEP 5 Event Set-up and Special Requirements
None requested Default Room Setup Custom Room Setup
Floor plans attached; please diagram layout
Tables How many
Trash cans How many
Chairs How many
Coat Rack
Gund Parking Access Gates open at Gates close at
JMC Parking Access Gates open at Gates close at
STEP 4 A-V or Digital Equipment Needs
Please contact the Library at 216.421.7441 to confirm availability of library equipment and to request audio-visual support or training
Check all that apply to this event: No A-V or Equipment needs Microphone with sound system How many Laptop
Mac PC
Digital projector How many Audio for computer presentation DVD player/VCR Screen
Fixed Portable
Panel discussion A-V set-up Other:
Event location(s)
Gund Building Reinberger Galleries Gund Lobby Ohio Bell Auditorium (G210) Aitken Auditorium Reinberger Conference
Room (G221) Gund Kitchenette Student Lounge (G218) Other Gund Room:
if other, where
JMC Building JMC Lobby M118 (Conference Room) 2nd floor Atrium M401 Mandel Screening Room
For screening purposes only;
call IT to discuss technical needs
Other JMC Room:
if other, where
REQUEST FOR APPROVAL TO SERVE ALCOHOLIC BEVERAGES AT AN INSTITUTE EVENT MANAGED OR ATTENDED BY STUDENTS
The serving of beer and/or wine at any Institute event managed or attended by students must be approved. Beer and/or wine may only be served by professional bartenders who provide proof that they have current liability insurance. A method by which of-age attendees can be identified as well as a way to track the number of beverages served to each individual must be used. Event title: Sponsoring organization:
Organization contact with phone and email:
Faculty sponsor (for student groups):
Event date: Event location: Start time: End:
Target audience: � CIA � Local community � Others
Number of participants expected: # Bartenders:
Beverages to be served: � Beer � Wine � Soft drinks/water Note: Anything else is prohibited. How will the beverages be obtained:
� Purchased � Donated >> by whom? Name and address of the organization/person that will provide bartending services (attach copy of proof of current liability insurance to this form):
Describe how you will identify those who are 21 or over and thus eligible to drink:
APPROVAL: Director of Student Life & Housing Date Dean of Student Affairs Date Note: Approvals must be completed at least 14 days before the event is scheduled to occur. Copies of the approved form will be forwarded to Facilities.
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M.DM.D
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315-DR4
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PHASE IMcCULLOUGH CENTER
PHASE IIADDITION
E. 115 STREET (NEW)
Scale
Drawn By
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Project Number
THE
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© 2010 SANDVICK ARCHITECTS INC.
MVRDV3002 JC Rotterdam, NL
+31.(0).10.4772860 T
Postbus 631363024 BC Rotterdam, NL
Dunantstraat 10
+31.(0).10.4773627 F
REVISIONS:
FAX NO. (216) 687-1814(216) 621-8055
SANDVICK ARCHITECTS1265 WEST SIXTH STREET CLEVELAND, OHIO 44113
3700 Park East Drive, # 200Cleveland, OH 44122
Phone:216/454-2150Fax: 216/454-9995
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#
2010.07.20 ROOM NUMBERS
3/32" = 1'-0"
SP-1.3
3RD FLOOR SPACEPLAN
Checker
Author0622
0 6 12 243 3/32" = 1'-0"SP-1.3
1 3RD FLOOR PLAN # DESCRIPTION DATE
DN
M.1 M.2 M.3 M.4 M.5 M.6 M.7 M.8 M.9 M.10 M.11
M.AM.A
M.BM.B
M.CM.C
M.DM.D
M.FM.F
M.GM.G
M.HM.H
M.EM.E
M.I2
200
201
202
203
203A
204
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ME201
205
205A
206 210A
206A 207
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210G
210B 210C
210D
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219
218B
218C218A
218
216
217
215
214
W-2
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213
212C 212B
212
212D
212E
212A
212D-1211
STAIR#1
STAIR#2
STAIR#3
STAIR#4
210H
EUC
LID
AVE
NU
E
EUC
LID
AVE
NU
E
PHASE IMcCULLOUGH CENTER
PHASE IIADDITION
E. 115 STREET (NEW)
Scale
Drawn By
Checked By
Project Number
THE
CLE
VEL
AN
DIN
STIT
UTE
OF
AR
T
© 2010 SANDVICK ARCHITECTS INC.
MVRDV3002 JC Rotterdam, NL
+31.(0).10.4772860 T
Postbus 631363024 BC Rotterdam, NL
Dunantstraat 10
+31.(0).10.4773627 F
REVISIONS:
FAX NO. (216) 687-1814(216) 621-8055
SANDVICK ARCHITECTS1265 WEST SIXTH STREET CLEVELAND, OHIO 44113
3700 Park East Drive, # 200Cleveland, OH 44122
Phone:216/454-2150Fax: 216/454-9995
SANDVICKJONATHAN
D
7209
TS
R
E
IST
EG
RE
TA E OI
EC
I THRA C
T
HOFO
PRELIMINARYNOT FOR CONSTRUCTION
DRAWING NUMBER:
TITLE:
ADAP
TIVE
RE-
USE
& AD
DITIO
NS TO
THE
FORD
MOT
OR C
OMPA
NY C
LEVE
LAND
PLAN
T FOR
THE
CLEV
ELAN
D IN
STITU
TEOF
ART
- JOS
EPH
McC
ULLO
UGH
CENT
ER F
OR TH
E VI
SUAL
ART
S
ISSUE DATE:
#
2010.07.20 ROOM NUMBERS
3/32" = 1'-0"
SP-1.2
2ND FLOOR SPACEPLAN
Checker
Author0622
0 6 12 243 3/32" = 1'-0"SP-1.2
1 2ND FLOOR PLAN
# DESCRIPTION DATE
UP
M.1 M.2 M.3 M.4 M.5 M.6 M.7 M.8 M.9 M.10 M.11
M.AM.A
M.BM.B
M.CM.C
M.DM.D
M.FM.F
M.GM.G
M.HM.H
M.EM.E
M.I2
100 100A
100B
100C
100D
100E
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2
119A
119B 119C
H101
ME1
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102 101B
104 105 106 107 107B
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STAIR#2
STAIR#3
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LID
AVE
NU
E
PHASE IMcCULLOUGH CENTER
PHASE IIADDITION
E. 115 STREET (NEW)
Scale
Drawn By
Checked By
Project Number
THE
CLE
VEL
AN
DIN
STIT
UTE
OF
AR
T
© 2010 SANDVICK ARCHITECTS INC.
MVRDV3002 JC Rotterdam, NL
+31.(0).10.4772860 T
Postbus 631363024 BC Rotterdam, NL
Dunantstraat 10
+31.(0).10.4773627 F
REVISIONS:
FAX NO. (216) 687-1814(216) 621-8055
SANDVICK ARCHITECTS1265 WEST SIXTH STREET CLEVELAND, OHIO 44113
3700 Park East Drive, # 200Cleveland, OH 44122
Phone:216/454-2150Fax: 216/454-9995
SANDVICKJONATHAN
D
7209
TS
R
E
IST
EG
RE
TA E OI
EC
I THRA C
T
HOFO
PRELIMINARYNOT FOR CONSTRUCTION
DRAWING NUMBER:
TITLE:
ADAP
TIVE
RE-
USE
& AD
DITIO
NS TO
THE
FORD
MOT
OR C
OMPA
NY C
LEVE
LAND
PLAN
T FOR
THE
CLEV
ELAN
D IN
STITU
TEOF
ART
- JOS
EPH
McC
ULLO
UGH
CENT
ER F
OR TH
E VI
SUAL
ART
S
ISSUE DATE:
#
2010.07.20 ROOM NUMBERS
3/32" = 1'-0"
SP-1.1
1ST FLOOR SPACEPLAN
Checker
Author0622
0 6 12 243 3/32" = 1'-0"SP-1.1
1 1ST FLOOR PLAN
# DESCRIPTION DATE