rogue valley transportation district budget document-2017... · 2017. 7. 12. · rogue valley...

Rogue Valley Transportation District

Adopted Operating BudgetFor the Fiscal Year Beginning July 1, 2017

Jackson County, Oregon

ROGUE VALLEY TRANSPORTATION DISTRICT

Fiscal Year 2017-2018 Operating Budget

Budget Committee

Board of Directors Terry Bateman

Dan Davis Jon Elliot

Stan Littrell William A. Mansfield

Tonia Moro Don Stone

Lay Members (Community Representatives)

Mary Ruth Wooding Ivend Holen Tom Fink

General Manager Julie Brown

Finance Manager-Budget Officer

Debbie Wilbur

Proposed Budget Approved by the Budget Committee May 11, 2017

Budget Adopted by the Board

June 28, 2017

Budget Document Prepared by Debbie Wilbur, CPA

Finance Manager



Table of Contents

INTRODUCTION Manager’s Letter of Transmittal and Budget Message .......................................................................................... 1 Budget Committee .................................................................................................................................................. 3 Management Staff .................................................................................................................................................. 4 History of Public Transportation in the Rogue Valley ........................................................................................... 6 Budget Resolution ................................................................................................................................................ 11 Required Publications .......................................................................................................................................... 12 TOTAL BUDGET 2017-2018 Operating Budget Discussion ............................................................................................................ 18 Total Adopted 2017-2018 Operating Budget-All Funds ...................................................................................... 19 Total Operating Budget Annual Comparison-All Funds ..................................................................................... 25 Summary of Appropriated Expenditures-All Funds ............................................................................................ 31 2017-2018 General Fund Budget ......................................................................................................................... 35 Summary of Appropriated Expenditures-General Fund ..................................................................................... .37 Total Budget Annual Comparisons-General Fund ............................................................................................... 41 2017-2018 Translink Fund Budget ...................................................................................................................... 45 Total Budget Annual Comparisons-TransLink Fund ........................................................................................... 49 Adopted General Fund Department Budgets ....................................................................................................... 52 General Administration Department Budget .................................................................................................. 54 Support Services Department Budget ............................................................................................................ 59 Non-Operating Grants Department Budget .................................................................................................... 63 Operations Department Budget ...................................................................................................................... 64 Bus Services Program Budget ................................................................................................................. 68 Maintenance Program Budget ................................................................................................................. 72 Valley Lift Program Budget ........................................................................................................................... 76

ROGUE VALLEY TRANSPORTATION DISTRICT Fiscal Year 2017-2018 Operating Budget

Table of Contents (continued)

OTHER INFORMATION

PROJECTED GENERAL FUND BUDGET – Fiscal Years 2017-2018 through 2021-2022 Projected General Fund Budget (No Translink) ................................................................................................. 81 SCHEDULE OF FEDERAL AND STATE GRANTS – Fiscal Year 2017-2018 ............................................... 85 CAPITAL EXPENDITURES FISCAL YEAR 2017-2018 ................................................................................. 88 CAPITAL ASSET REPLACEMENT SCHEDULE - Fiscal Years 2017-2018 through 2019-2021 .............................................................................................................................................. 90 CURRENT SERVICE MAP ................................................................................................................................ 91


INTRODUCTION


Fiscal Year 2017-2018 Operating Budget Manager’s Letter of Transmittal and Budget Message

TO: RVTD Board of Directors Members of the Budget Committee Patrons and Citizens of the Transportation District In accordance with Oregon law, as set forth in Chapter 294.305 to 294.565 of the Oregon revised statutes, RVTD has prepared and herby presents its budget for the 2017-2018 fiscal year. Having been established in 1975 as a special district, as defined under ORS 267.510, RVTD is celebrating 41 years as a District and 39 years of providing safe, efficient and cost effective public transportation services to the citizens of the District. This year the District has once again elected the finance manager, Debbie Wilbur as the budget officer. The finance department continues to deal with an environment full of change and evolution as RVTD works to find new ways to improve transportation in the Rogue Valley. RVTD, led by the General Manager Julie Brown, has taken the fight to the Capitol to bring permanent, stable funding to the entire State of Oregon and all of its public transportation providers. At this time the legislature is in session and a major “Transportation Bill” is being proposed. If this bill should pass it would mean approximately $100,000,000 for public transportation providers in the State of Oregon. RVTD remains hopeful that this bill will be passed. However, this budget does not reflect any monies that RVTD would receive should the bill pass. Last year, RVTD successfully passed a five-year tax levy and that tax levy has given the District funds for service continuation and expansion. As the year passed RVTD received more money than was originally estimated. This money is included in this proposed budget to provide funds for additional appropriations which RVTD will use for even more service enhancements. In addition to the service enhancements to be funded with those additional tax revenues, RVTD will use grants and General Fund revenues to obtain the buses and capital improvements to support those service enhancements. In 2017-2018, the District will spend approximately $4,238,939 in capital improvements. Included in this list of projects is the purchase of 3 new buses and 3 used buses for the fixed route service and 6 new vans for the Valley Lift programs. In addition, several service vehicles will be converted to alternative fuel sources, the transfer station will receive a new roof and camera system upgrades will be completed in various parts of the District. RVTD, funded almost solely by a grant will install a Solar Array on its maintenance building, complete a new phone system and update the data processing equipment. RVTD will also pursue the purchase of additional real property. The District will carryover the remodel of the TransLink building including new furnishings for the call center, the farebox replacement project, new bus shelters and other small capital projects from the previous year’s budget. Many of these projects must be carried over and the ability to access the grant funds is contingent upon our federal or state partner’s ability to obligate the federal funds.

1

In the prior year we reported that the Translink Brokerage for NEMT had increased its contracts from two Coordinated Care Organizations (CCOs) to four CCOs in this last year. We also reported that we anticipated in the future that some of those contracts would possibly include a shared risk agreement. We are happy to report that we were able to negotiate two risk based contracts with two of the CCOs. The results of these changes in the contracts are expected to generate funds in excess of expenditures for the TransLink Brokerage that could be used for capital expenditures such as the improvement of the call center and upgrades to the computers and other data processing equipment. This is a huge benefit to RVTD as it provides funds not previously restricted or earmarked for services that RTVD can readily spend on capital projects and other needs not covered by state and federal grants.

RVTD looks forward to providing more service to the District than ever provided before. In an effort to make the fare process more efficient, less costly and easier for our passengers RVTD was chosen to pilot a new fare payment system, called TouchPass. TouchPass, an account based product using a TouchPass card that can be reloaded online has changed the way RVTD distributes fare products. RVTD has gone live with this card system and soon will have a phone application that will not require a TouchPass card but will access the accounts via a smart phone. RVTD has now committed to this new fare product and looks forward to the advantages it provides.

This year the budget format remains similar to the prior year in order to compare previous years and to easily identify increases and decreases in revenue and expenditure which have occurred.

In closing, I wish to thank the members of the Budget Committee, Board of Directors, and the RVTD staff for their hard work in preparing the Budget. We continue the principle of good stewardship of the District’s resources and our commitment to the public to provide quality customer service.

Sincerely,

Debbie Wilbur RVTD Finance Manager/Budget Officer

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Budget Committee Board of Directors

(Elected to 4 Year Terms)

Position 1 – Don Stone Ashland, Oregon

Term Expires June 30, 2017

Position 2 – William A. Mansfield Medford, Oregon


Position 3 – Tonia Moro Medford, Oregon


Position 4 - Stan Littrell Medford, Oregon


Position 5 – Terry Bateman Medford, Oregon


Position 6 – Dan Davis Talent, Oregon


Position 7 – Jon Elliott Medford, Oregon


Lay Members (Appointed by Board to 3 Year Terms)

Tom Fink

Medford, Oregon Term Expires June 30, 2019

Mary Ruth Wooding

Ashland, Oregon Term Expires June 30, 2018

Position Vacant

Ivend Holen Medford, Oregon

June 30, 2018

Position Vacant

Position Vacant

Position Vacant

3



Management Staff

General Manager ............................................................................................................................................................ Julie Brown Administrative Manager.......................................................................................................................................... Luanne Spencer Operations/Maintenance Manager ...................................................................................................................... Tim D’Alessandro Finance Manager/Budget Officer ............................................................................................................................. Debbie Wilbur Alternative Transportation Manager ........................................................................................................................... Tim Fountain Support Services Manager ...................................................................................................................................... Paige Townsend Transportation Manager ................................................................................................................................................. Scott Eason Information Technology Manager .............................................................................................................................. Shem Sargent

4



History of Public Transportation in the Rogue Valley

The history of public transportation in the Rogue Valley began in 1891 with a single track of passenger rail connecting the County seat in Jacksonville with the railroad town of Medford.

By 1915, the White Pennant Auto Line had begun running nine-passenger touring cars four times a day between Medford and Ashland. In 1920, the Ashland-Medford Auto Line was charging 50 cents for the 34-minute journey and passengers were given “good, comfortable robes” to wear. During the 1915 through 1920 era, the Interurban Auto Company provided service between Medford and Central Point, and Medford and Grants Pass. In 1943 during the Second World War, Rogue Valley Transit offered bus service to tens of thousands of soldiers stationed at Camp White, the area of the valley currently referred to as White City. It cost 40 cents for the round trip between Camp White and Medford. In the 1950’s and 1960’s transportation services were provided by a variety of private firms. As the area became more and more automobile and suburb oriented, these companies struggled to survive, and eventually went out of business. RVTD was established in 1975, as a special district defined under Oregon law. Although RVTD existed in a legal sense, it would take another year-and-a-half of organization, planning, and funding before the first of two leased vans would begin service. On July 18, 1977, Rogue Valley residents had their own transportation network. However, with just two vans serving 90,000 people, services were very limited.

6



Overview

Rogue Valley Transportation District

The District covers approximately 158.5 square miles in the Rogue Valley of southwestern Oregon. It encompasses the cities of Medford, Ashland, Central Point, Jacksonville, Talent and Phoenix, along with the unincorporated community of White City. RVTD operates regularly scheduled bus service along a network of approximately 106 miles of fixed routes, utilizing a fleet of approximately 23 buses. The majority of the routes operate on a 30-minute frequency, with all routes beginning and terminating at the Front Street Transfer Station in downtown Medford. Over 1.0 million passenger miles are traversed annually. During the fiscal year ended June 30, 2017 total rider-ship on the fixed route service increased by 4.84%, totaling 1,195,466. With 314 service days the average boardings per day totaled 3,607 on an increase of 24 days for the year. The District provides alternative transportation within its boundaries for those residents who are physically unable to use the regular bus system. This system, known as Valley Lift has been partly funded by state provided special transportation fund (STF) grants. Beginning in the 2009/10 fiscal year, designated state grant funds became available to cover a larger share of the program. For the 2017-2018 fiscal year it is projected that 77.9% of the costs will be funded by grants, 18.3% will come from fares and 3.8% will come from the General Fund revenues. An estimated $264,645 in general fund revenues will be used for alternative transportation in the 2017-2018 fiscal year. This increase in the General Fund contribution is due to a 9% decrease in STF funding for Valley Lift. A contracted service provider using vehicles owned and maintained by the District operates the program. For the fiscal year ended June 30, 2017, total Valley Lift rider-ship totaled 53,126, with average daily riders being 169 per day but the number of days of operation increased by 24.

The Budget Process The budget process begins in March of each year with review of current programs and service levels by department managers. This is followed by determination of staffing levels necessary to provide the anticipated bus operations and alternative transportation service levels and operate other programs provided by the District. The worksheets that are used to develop the budget are then updated to reflect anticipated staffing levels and payroll related cost changes, including anticipated step increases, cost of living adjustments (COLA’s) as specified in the union contract, and changes in employee benefits including, but not limited to, insurance premiums.

7



Overview

Budget worksheets are then distributed to department managers to develop preliminary departmental budgets. These preliminary departmental budgets are compiled and balanced between departments, eventually becoming the proposed operating budget submitted to the Budget Committee. The Budget Committee is composed of the seven members of the District’s Board of Directors and a like number of lay members as prescribed in the Oregon Budget Law, all of the lay members are volunteer member of the community, the only requirement being that they reside within the District’s boundaries. They are appointed to three year terms by the Board of Directors. The

function of the Budget Committee is that of review, with specific emphasis placed on the role of the lay members in providing input from the public into the process. The Budget Committee meets as many times as necessary to review, make modifications to, and approve the proposed budget. Generally, the committee has met twice; first, to receive the budget along with management’s overview of significant changes from the prior year, new projects, goals for the coming year, and accomplishments from the current fiscal year. The second meeting is held after the Budget Committee members have had time to review the budget and develop specific questions and concerns that can be directed to both general management and departmental managers. Questions from the general public are both welcomed and encouraged during all of these meetings. Once the Committee members are satisfied with the budget, they approve it and recommend it to the RVTD Board of Directors for adoption. Finally, the budget moves into the approval and adoption stage. Prior to July 1st, the beginning of the new fiscal year, the Board of Directors hold a Budget Hearing for the purpose of receiving public comment, adopting the budget, and making appropriations. At any time prior to adoption, the Board has the ability to make modifications to the approved budget within the limits set forth in the Oregon Budget Law. Of course, the budget process does not end with the adoption of the budget. Unforeseen changes can occur throughout the course of the fiscal year, some of which require modifications through the supplemental budget process. The Board of Directors can approve most of the small modifications by resolution during their monthly meetings, whereas larger changes require public hearings to be held prior to the adoption of the resolution. The 2017-2018 Budget The 2017-2018 budget is now presented in two funds; The General Fund and the Translink Fund. For presentation purposes within this budget document, the RVTD budget is presented in various formats which include graphs to provide visual comparison purposes. The total RVTD General Fund budget begins on page 34.

8



Overview

The Total Adopted 2017-2018 Budget includes both the General and the Translink Funds operating budgets by presenting the major revenue sources and expenditure categories for each RVTD department and major program, summarized in the total budget.

The Total Operating Budgets by Fund presents the total adopted RVTD budget, including major revenue sources and expenditure categories with comparisons to management’s proposed budget; the Budget Committee’s approved budget, as well as the prior year budget, and actual data from the two most recent fiscal years.

The Summary of Appropriated Expenditures with comparisons to prior years presents the same information as contained in the Total Operating Budgets by Fund presentation described above, but arranged in the format of the Board resolution which adopts the Budget.

The final presentations of the budget are by RVTD Total Budgeting including both of the RVTD Funds. The two funds presented separately, the Departmental (and program) Budgets, including the General Administration Department, Support Services Department, Operations Department composed of the Bus Services Program and the Maintenance Program, and the Alternative Transportation Department which is the Valley Lift Program.

9



RESOLUTION ADOPTING THE BUDGET

10


TOTAL OPERATING BUDGET-ALL FUNDS

17



For management control and budgeting purposes the RVTD budget is divided into two funds. These would be the General Fund and the Translink Fund. These being further divided into six departments. The General fund departments include: Administration, Operations, Support Services, Valley Lift Services and Non-Operating Grants. The Operations Department is divided into Bus Services and Maintenance Programs. Translink is a single department fund. Each department and major program is then divided into numerous cost centers and sub-cost centers. The cost centers and sub-cost centers include appropriate line items that detail the sources of revenues and the classification of expenditures. Beginning in the 2004-05 fiscal year internal charges between departments and programs were implemented to charge costs to specific cost centers and thus truly reflect the actual costs of operations. For example, the use of the District’s passenger vehicles began to be charged to programs that in the past had never been accountable for their use. This allowed for the recovery of these costs from grant programs and more accurate determination of the costs of providing specific services. The fiscal year 2017-2018 RVTD budget includes $10,446,394 in federal and state grants. Of these grants $6,820,775 are intended to fund General Fund operations, $3,625,619 are designated for capital projects and equipment acquisition. The District’s match for these grants totals $3,218,587of which $442,923 is the match for capital projects. A detailed list of grants can be found on page 84. The 2017-2018 budget includes the purchase of 3 new buses, 3 used buses, a new farebox system and 6 new vans for the Valley Lift program.

On page 87 is a schedule of capital expenditures for the current fiscal year. On page 80 is a schedule projecting the operating costs for the existing service levels out to fiscal year 2022-2023. Also included are estimates of revenues and expenditures based on the current sources available to the District. This schedule reflects the projected resources that the District will have to carry over to fund the current level of operations through the first three years of this period and the anticipated possible deficit situation that may develop in the last two years.

18

General Admin

Department

Support Services

Department Capital Grants

Department Bus Services Department

Maintenance Department

Total Operations Department

Valley Lift Program

Translink Fund

Total RVTD Operating

Budget RESOURCES

Property Taxes 4,519,000 - - - - - - - 4,519,000 Other Taxes 225,000 - - - - - - - 225,000 Intergovernmental Grants - 394,290 2,986,307 2,624,193 1,469,059 4,093,252 1,619,750 1,352,795 10,446,394 Intergovernmental Contracts - 100,000 - - - - 100,000 Charges For Services-Fares - - - 1,236,000 - 1,236,000 195,000 6,319,687 7,750,687 Charges For Services-Other - - - - - - - - Sale of Natural Gas - - - - 22,000 22,000 - - 22,000 Sale of Advertising - 84,000 - - - - - 84,000 Other Revenues 174,900 - - 1,000 - 1,000 - - 175,900 Beginning Fund Balance 9,800,000 - - - - - - 220,000 10,020,000

Total Resources 14,718,900 478,290 3,086,307 3,861,193 1,491,059 5,352,252 1,814,750 7,892,482 33,342,981

EXPENDITURESPersonnel ServicesSalaries & Wages 459,519 313,019 78,000 2,595,590 634,350 3,229,940 157,570 810,937 5,048,985 Employee Benefits 239,495 174,962 53,585 1,787,805 407,290 2,195,095 129,376 648,445 3,440,958

Total Personnel Services 699,014 487,981 131,585 4,383,395 1,041,640 5,425,035 286,946 1,459,382 8,489,943

Materials and ServicesSupplies & Materials 54,698 81,807 51,500 72,103 343,750 415,853 28,435 50,136 682,429 Supplies & Materials-Vehicle Fuel - - - - 530,125 530,125 20,000 - 550,125 Purchase Special Transport - 3,000 - 111,445 - 111,445 1,333,400 5,633,025 7,080,870 Purchased Services 188,905 524,454 66,915 171,925 533,247 705,172 127,214 247,881 1,860,541 Other Expenses 156,500 22,750 - 37,400 11,564 48,964 30,340 36,521 295,075

Total Materials & Services 400,103 632,011 118,415 392,873 1,418,686 1,811,559 1,539,389 5,967,563 10,469,040

Capital Outlay 360,000 - 3,405,939 300,000 134,000 434,000 150,000 65,000 4,414,939

Debt Service 117,000 - - - - - - - 117,000

Operating Contingency 50,000 - - - - - - - 50,000

Special Payments - Internal Charges - 12,750 - - 500 500 2,060 8,750 24,060 Pass Through Grants - - 152,148 4,000 - 4,000 101,000 - 257,148

Total Special Payments - 12,750 152,148 4,000 500 4,500 103,060 8,750 281,208

Total Appropriated 1,626,117 1,132,742 3,808,087 5,080,268 2,594,826 7,675,094 2,079,395 7,500,695 23,822,130

TOTAL ADOPTED 2017-2018 RVTD OPERATING BUDGET Operations Department

19

General Admin

Department

Support Services

Department Capital Grants




Valley Lift Program

Translink Fund

Total RVTD Operating

Budget Expenditures Not Subject to AppropriationFund Balance Committed for Asset Replacement 500,000 - - - - - - -

500,000

Ending Fund Balance 8,629,064 - - - - - - 391,787 9,020,851

Total Unappropriated Expenditures

9,129,064 - - - - - - 391,787 9,520,851

Total Expenditures 10,755,181 1,132,742 3,808,087 5,080,268 2,594,826 7,675,094 2,079,395 7,892,482 33,342,981 Total Resources Less

Expenditures 3,963,719 (654,452) (721,780) (1,219,075) (1,103,767) (2,322,842) (264,645) - -

Summary ofAppropriated Expenditures

Administration 1,099,117 1,099,117

Support Services 1,119,992 1,119,992

Non-Operating Grants 250,000 250,000

Operations: Bus Services 4,776,268 4,776,268 Maintenance 2,460,326 2,460,326

Total Operations 4,776,268 2,460,326 7,236,594 7,236,594

Alternative Transportation: Valley Lift 1,826,335 1,826,335

Translink 7,426,945 7,426,945 Capital Outlay 360,000 - 3,405,939 300,000 134,000 434,000 150,000 65,000 4,414,939 Debt Service 117,000 - - - - - - - 117,000 Operating Contingency 50,000 - - - - - - - 50,000

Special PaymentsInternal Charges - 12,750 - - 500 500 2,060 8,750 24,060 Pass Through Grants - - 152,148 4,000 - 4,000 101,000 - 257,148 Total Special Payments - 12,750 152,148 4,000 500 4,500 103,060 8,750 285,708

Total Appropriated Expenditures 1,626,117 1,132,742 3,808,087 5,080,268 2,594,826 7,675,094 1,929,395 7,500,695 23,822,130

TOTAL ADOPTED 2017-2018 RVTD OPERATING BUDGET Operations Department

20

TOTAL ADOPTED 2017-2018 RVTD OPERATING BUDGET

Property Taxes13.62%

Other Taxes0.68%

Intergovernmental Grants31.50%

Intergovernmental Contracts

0.30%

Charges For Services-Fares

23.37%

Charges For Services Other

21.66%Sale of Natural

Gas0.07%

Beginning Fund Balance30.21%

Resources

21


Salaries & Wages15.14%

Employee Benefits10.32%

Supplies & Materials

2.05%

Supplies & Materials-Vehicle

Fuel1.65%

Purchase Special Transport21.24%

Purchased Services5.58%

Other Expenses0.88%

Capital Outlay13.24% Debt Service

0.35%Operating

Contingency0.15%

Ending Fund Balance28.55%

Internal Charges0.07%

Pass Through Grants0.77%

Expenditures

22


Admin27.31%

Support Services3.40%

Non-Operating Grants11.42%

Operations: Bus Services15.24%

Operations: Maint.8.39%

Alternative Trans. Valley Lift

6.55% Translink Fund23.67%

Expenditures by Department

23

2014/2015 Actual

2015/2016 Actual

2016/2017 Adopted Budget

2017/2018 Proposed Budget

2017/2018 Approved

Budget


RESOURCESProperty Taxes 2,213,985 2,274,556 2,200,000 4,519,000 4,519,000 4,519,000 Other Taxes 381,133 503,370 420,000 225,000 225,000 225,000 Intergovernmental Grants 13,195,397 11,816,632 12,130,195 8,866,000 8,866,000 9,093,599 Intergovernmental Contracts 25,059 14,157 - 1,452,795 1,452,795 1,452,795 Charges For Services-Fares 1,203,155 1,378,178 1,141,469 1,431,000 1,431,000 1,431,000 Charge for Services-Other 20,950 1,787,354 2,304,900 6,319,687 6,319,687 6,319,687 Sale of Natural Gas 53,671 120,258 90,000 22,000 22,000 22,000 Sale of Advertising 60,536 72,463 65,000 84,000 84,000 84,000 Sale of Energy Tax Credit - - 160,000 - - - Other Revenues 146,101 106,175 36,200 164,900 164,900 164,900 Internal Charges 2,769,783 59,490 13,000 11,000 11,000 11,000 Revenue From Issuance of Debt - 247,600 573,000 - - - Beginning Fund Balance 5,216,514 5,498,931 5,100,000 10,020,000 10,020,000 10,020,000

Total Resources 25,286,284 23,879,164 24,233,764 33,115,382 33,115,382 33,342,981

EXPENDITURESPersonnel ServicesSalaries & Wages 3,771,183 3,918,949 3,701,823 4,855,614 4,855,614 5,048,985 Employee Benefits 3,047,760 2,577,573 2,683,651 3,406,730 3,406,730 3,440,958

Total Personnel Services 6,818,943 6,496,522 6,385,474 8,262,344 8,262,344 8,489,943

Materials & ServicesSupplies & Materials 359,888 321,240 408,847 682,429 682,429 682,429 Supplies & Materials-Vehicle Fuel 430,695 544,624 485,065 550,125 550,125 550,125 Purchase Special Transport 6,574,926 6,939,055 6,181,500 7,080,870 7,080,870 7,080,870 Purchased Services 1,045,741 1,142,736 1,331,464 1,860,541 1,860,541 1,860,541 Other Expenses 134,258 157,023 227,331 295,075 295,075 295,075

Total Materials & Services 8,545,508 9,104,678 8,634,207 10,469,040 10,469,040 10,469,040

TOTAL OPERATING BUDGET- RVTD (GENERAL FUND AND TRANSLINK)ROGUE VALLEY TRANSPORTATION DISTRICT

25

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget


Capital Outlay 2,032,805 2,204,979 1,503,299 4,238,939 4,238,939 4,414,939

Debt Service - - 120,000 117,000 117,000 117,000

Operating Contingency - - 500,000 50,000 50,000 50,000 - - -

Special Payments - - - Internal Charges 2,197,427 31,175 17,200 28,060 28,060 28,060 Pass Through Grants 94,793 161,490 205,900 253,148 253,148 253,148 DMAP Advances to Refund 97,877 - - - - -

Total Special Payments 2,390,097 192,665 223,100 281,208 281,208 281,208

Total Appropriated Expenditures 19,787,353 17,998,844 17,366,080 23,418,531 23,418,531 23,822,130

Expenditures Not Subject to Appropriation

Fund Balance Committed for Asset Replacement - 500,000 500,000 500,000 500,000 500,000

Ending Fund Balance 5,498,931 5,380,320 6,367,684 9,196,851 9,196,851 9,020,851

Total Unappropriated Expenditures 5,498,931 5,880,320 6,867,684 9,696,851 9,696,851 9,520,851

Total Expenditures 25,286,284 23,879,164 24,233,764 33,115,382 33,115,382 33,342,981

Total Resources Less Expenditures - - - - - -

TOTAL OPERATING BUDGET- RVTD (GENERAL FUND AND TRANSLINK)

26

Total Personnel Services35.63%

Total Other Materials & Services11.91%

Supplies & Materials-Vehicle Fuel

2.31%



Debt Service0.50%

Capital Outlay18.53%

Operating Contingency0.21%


2017-2018 AdoptedBudget Expenditures

27

Administration32.48%


Non-Operating Grats14.49%

Bus Services14.65%

Maintenance7.84%

Valley Lift6.28%

Translink23.83%

2017-2018 Adopted Appropriations by Department

28

Administration4.61%



Bus Services20.05%

Maintenance10.33%

Valley Lift7.67%

Translink31.18%


Operating Contingency0.21%



2017-2018 Adopted Budget by Program

29

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget


EXPENDITURESAdministration 644,194 766,044 812,502 1,099,117 1,099,117 1,099,117

Support Services 640,424 664,542 962,443 1,119,992 1,119,992 1,119,992

Non-Operating Grants 19,075 1,028 275,000 250,000 250,000 250,000

Operations: Bus Services 3,365,093 2,930,044 4,079,081 4,548,669 4,548,669 4,776,268 Maintenance 2,162,951 1,896,200 2,441,508 2,460,326 2,460,326 2,460,326

Total Operations 5,528,044 4,826,244 6,520,589 7,008,995 7,008,995 7,236,594

Alternative Transportation: Valley Lift 1,567,430 1,595,780 1,806,718 1,826,335 1,826,335 1,826,335

Translink Fund 7,202,033 7,082,754 7,476,333 7,426,945 7,426,945 7,426,945

Capital Outlay 2,204,979 522,322 3,797,781 4,238,939 4,238,939 4,414,939

Debt Service - 84,265 120,000 117,000 117,000 117,000

Operating Contingency - - 500,000 50,000 50,000 50,000

Special PaymentsInternal Charges 31,175 27,502 16,995 28,060 28,060 24,060 Pass Through Grants 161,490 177,297 279,400 253,148 253,148 257,148

Total Special Payments 192,665 204,799 296,395 281,208 281,208 281,208


SUMMARY OF APPROPRIATED EXPENDITURES- RTVD (GENERAL and TRANSLINK FUNDS)ROGUE VALLEY TRANSPORTATION DISTRICT

31

SUMMARY OF RVTD APPROPRIATED EXPENDITURES

$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000

Administration

Support Services

Non‐Operating Grants (Non‐Capital Outlay)

Bus Services

Maintenance

Valley Lift

Translink

$0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 $2,000

Capital Outlay

Pass Through Grants

Debt Service

32

SUMMARY OF RVTD APPROPRIATED EXPENDITURES

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

2014/2015 Actual 2015/2016 Actual 2016/2017 Adopted Budget 2017/2018 Adopted Budget

Administration Support Services Bus Services

Maintenance Capital Outlay Valley Lift

Non‐Operating Grants (Non‐Capital Outlay) Translink Pass Through Grants

Debt Service

33

ROGUE VALLY TRANSPORTATION DISTRICT FISCAL YEAR 2017-2018 OPERATING BUDGET

TOTAL GENERAL FUND BUDGET

34

General Admin Department

Support Services

Department

Non-Operating Grants




Valley Lift Program

Total 2017/18 General Fund

Budget RESOURCES

Property Taxes 4,519,000 - - - - - - 4,519,000 Other Taxes 225,000 - - - - - - 225,000 Intergovernmental Grants - 394,290 2,986,307 2,624,193 1,469,059 4,093,252 1,619,750 9,093,599 Intergovernmental Contracts 100,000 100,000 Charges For Services-Fares - - - 1,236,000 - 1,236,000 195,000 1,431,000 Charges For Services-Other - - - - - - - - Sale of Natural Gas - - - - 22,000 22,000 - 22,000 Sale of Advertising - 84,000 - - - - - 84,000 Sale of Energy Tax Credit - - - - - - - - Other Revenues 163,900 - - 1,000 - 1,000 - 164,900 Revenue From Issuance of Debt - - - - - - - - Internal Charges 11,000 - - - - - - 11,000 Beginning Fund Balance 9,800,000 - - - - - - 9,800,000

Total Resources 14,718,900 478,290 3,086,307 3,861,193 1,491,059 5,352,252 1,814,750 25,450,499

EXPENDITURESPersonnel ServicesSalaries & Wages 459,519 313,019 78,000 2,595,590 634,350 3,229,940 157,570 4,238,048 Employee Benefits 239,495 174,962 53,585 1,787,805 407,290 2,195,095 129,376 2,792,513 - Total Personnel Services 699,014 487,981 131,585 4,383,395 1,041,640 5,425,035 286,946 7,030,561

Materials & ServicesSupplies & Materials 54,698 81,807 51,500 72,103 343,750 415,853 28,435 632,293 Supplies & Materials-Vehicle Fuel - - - - 530,125 530,125 20,000 550,125 Purchase Special Transport - 3,000 - 111,445 - 111,445 1,333,400 1,447,845 Purchased Services 188,905 524,454 66,915 171,925 533,247 705,172 127,214 1,612,660 Other Expenses 156,500 22,750 - 37,400 11,564 48,964 30,340 258,554

Total Materials & Services 400,103 632,011 118,415 392,873 1,418,686 1,811,559 1,539,389 4,501,477

TOTAL ADOPTED 2017-2018 GENERAL FUND BUDGET

Operations Department


35


Support Services

Department


Department

Bus Operations Department



Valley Lift Program

Total 2017/18 General Fund

Budget

Capital Outlay 360,000 - 3,405,939 300,000 134,000 434,000 150,000 4,349,939 -

Debt Service 117,000 - - - - - - 117,000 -

Operating Contingency 50,000 - - - - - - 50,000

Special Payments - Internal Charges - 12,750 - 4,000 500 4,500 2,060 19,310 Pass Through Grants - - 152,148 - - - 101,000 253,148

Total Special Payments - 12,750 152,148 4,000 500 4,500 103,060 272,458

Total Appropriated 1,626,117 1,132,742 3,808,087 5,080,268 2,594,826 7,675,094 2,079,395 16,321,435

Expenditures Not Subject to Fund Balance Committed for Asset Replacement 500,000 - - - - - -

500,000

Ending Fund Balance 8,629,064 - - - - - - 8,629,064

Total Unappropriated 9,129,064 - - - - - - 9,129,064

Total Expenditures 10,755,181 1,132,742 3,808,087 5,080,268 2,594,826 7,675,094 2,079,395 25,450,499

Total Resources Less Expenditures 3,963,719 (654,452) (721,780) (1,219,075) (1,103,767) (2,322,842) (264,645) -



36


Support Services

Department


Department

Bus Operations Department



Valley Lift Program

Total 2017/18 RVTD

Operating Budget

Summary ofAppropriated Expenditures

Administration 1,099,117 1,099,117

Support Services 1,119,992 1,119,992

Non-Operating Grants 250,000 250,000

Operations: Bus Services 4,776,268 4,776,268 Maintenance 2,460,326 2,460,326

Total Operations 4,776,268 2,460,326 7,236,594 7,236,594

Alternative Transportation: Valley Lift 1,826,335 1,826,335

Capital Outlay 360,000 - 3,405,939 300,000 134,000 434,000 150,000 4,349,939

Debt Service 117,000 - - - - - - 117,000

Operating Contingency 50,000 - - - - - - 50,000

Special PaymentsInternal Charges - 12,750 - 4,000 500 4,500 2,060 19,310 Pass Through Grants - - 152,148 - - - 101,000 253,148

Total Special Payments - 12,750 152,148 4,000 500 4,500 103,060 272,458

Total Appropriated Expenditures 1,626,117 1,132,742 3,808,087 5,080,268 2,594,826 7,675,094 2,079,395 16,321,435



37


38


Salaries, Wages & Employee Benefits

27.62%Supplies & Materials2.48%

Supplies & Materials‐Vehicle

Fuel2.16%


Purchased Services6.34%

Other Expenses1.02%


Operating Contingency

0.20%



Debt Service0.46%

All Expenditures

39


Administration6.39%



Bus Services19.96%

Maintenance10.20%

Valley Lift8.17%


Expenditures by Program

40

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget

RESOURCESProperty Taxes 2,274,556 2,274,556 2,200,000 4,519,000 4,519,000 Other Taxes 503,370 503,370 420,000 225,000 225,000 Intergovernmental Grants 6,405,671 6,405,671 7,830,195 8,866,000 8,866,000 Intergovernmental Contracts 14,157 14,157 - 100,000 100,000 Charges For Services-Fares 1,376,401 1,376,401 1,141,469 1,431,000 1,431,000 Charge for Services-Other 468 468 - - - Sale of Natural Gas 120,258 120,258 90,000 22,000 22,000 Sale of Advertising 72,463 72,463 65,000 84,000 84,000 Sale of Energy Tax Credit - - 160,000 - - Other Revenues 104,293 104,293 47,000 164,900 164,900 Internal Charges 57,140 57,140 - - - Revenue From Issuance of Debt 247,600 247,600 573,000 11,000 11,000 Beginning Fund Balance 5,427,901 5,427,901 5,000,000 9,800,000 9,800,000

Total Resources 16,604,278 16,604,278 17,526,664 25,222,900 25,222,900

EXPENDITURESPersonnel ServicesSalaries & Wages 3,154,910 3,154,910 2,810,074 4,044,677 4,044,677 Employee Benefits 2,028,676 2,028,676 2,020,196 2,758,285 2,758,285

Total Personnel Services 5,183,586 5,183,586 4,830,270 6,802,962 6,802,962

Materials & ServicesSupplies & Materials 297,097 297,097 379,920 632,293 632,293 Supplies & Materials-Vehicle Fuel 544,628 544,628 485,065 550,125 550,125 Purchase Special Transport 1,310,250 1,310,250 1,423,000 1,447,845 1,447,845 Purchased Services 916,734 916,734 1,031,533 1,612,660 1,612,660 Other Expenses 146,866 146,866 196,922 258,554 258,554

Total Materials & Services 3,215,575 3,215,575 3,516,440 4,501,477 4,501,477

Capital Outlay 2,204,979 2,204,979 1,496,308 4,173,939 4,173,939

Debt Service - - 120,000 117,000 117,000

Operating Contingency - - 500,000 50,000 50,000

ROGUE VALLEY TRANSPORTATION DISTRICTTOTAL OPERATING BUDGET- GENERAL FUND

41

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget

Special PaymentsInternal Charges 29,032 29,032 13,200 19,310 19,310 Pass Through Grants 161,490 161,490 205,900 253,148 253,148

Total Special Payments 190,522 190,522 219,100 272,458 272,458

Total Appropriated Expenditures 10,794,662 10,794,662 10,682,118 15,917,836 15,917,836


Fund Balance Committed for Asset Replacement 500,000 500,000 500,000 500,000 500,000

Ending Fund Balance 5,309,616 5,309,616 6,344,546 8,805,064 8,805,064

Total Unappropriated Expenditures 5,809,616 5,809,616 6,844,546 9,305,064 9,305,064

Total Expenditures 16,604,278 16,604,278 17,526,664 25,222,900 25,222,900

Total Resources Less Expenditures - - - - -

TOTAL OPERATING BUDGET- GENERAL FUND

42

ROGUE VALLY TRANSPORTATION DISTRICT FISCAL YEAR 2017-2018 OPERATING BUDGET

TOTAL TRANSLINK FUND BUDGET

44

Translink Fund Budget RESOURCES

Intergovernmental Contracts 1,352,795 Charges For Services-Fares 6,319,687 Beginning Fund Balance 220,000

Total Resources 7,892,482

EXPENDITURESPersonnel ServicesSalaries & Wages 810,937 Employee Benefits 648,445

Total Personnel Services 1,459,382

Materials & ServicesSupplies & Materials 50,136 Supplies & Materials-Vehicle Fuel - Purchase Special Transport 5,633,025 Purchased Services 247,881 Other Expenses 36,521

Total Materials & Services 5,967,563

Capital Outlay 65,000

Special PaymentsInternal Charges 8,750 Pass Through Grants -

Total Special Payments 8,750

Total Appropriated Expenditures 7,500,695

Expenditures Not Subject to AppropriationFund Balance Committed for Asset Replacement - Ending Fund Balance 391,787

Total Unappropriated Expenditures 391,787

Total Expenditures 7,892,482

Total Resources Less Expenditures -

ROGUE VALLEY TRANSPORTATION DISTRICTTOTAL ADOPTED 2017-2018 TRANSLINK FUND

45

Beginning Fund Balance, 2.77%

Fares for Services, 79.57%

Intergovernmental Contracts, 17.03%

2017-2018 Translink Resources

46

Personnel Services18.49%

Materials and Services75.61%

Capital Outlay0.82%



2017-2018 Translink Adopted Appropriations

47

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget 2017/2018

Adopted Budget RESOURCES

Intergovernmental Contracts 5,410,961 2,188,792 1,176,031 1,352,795 1,352,795 1,352,795 Charges For Services-Fares 1,777 - - - - - Charges For Services-Others 1,786,886 4,880,147 6,308,060 6,319,687 6,319,687 6,319,687 Other Revenues 1,882 6,783 - - - - Internal Charges 2,350 - - - - - Beginning Fund Balance 71,030 70,704 50,000 220,000 220,000 220,000

Total Resources 7,274,886 7,146,426 7,534,091 7,892,482 7,892,482 7,892,482

EXPENDITURESPersonnel ServicesSalaries & Wages 764,040 772,856 904,644 810,937 810,937 810,937 Employee Benefits 548,897 558,555 728,522 648,445 648,445 648,445


Materials & ServicesSupplies & Materials 24,142 7,058 51,341 50,136 50,136 50,136 Supplies & Materials-Vehicle Fuel - - - - - - Purchase Special Transport 5,628,132 5,576,298 5,495,186 5,633,025 5,633,025 5,633,025 Purchased Services 226,001 160,107 263,597 247,881 247,881 247,881 Other Expenses 10,154 7,880 33,043 36,521 36,521 36,521


Capital Outlay - - 5,000 65,000 65,000 65,000

TRANSLINK FUND BUDGETROGUE VALLEY TRANSPORTATION DISTRICT

49

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget 2017/2018

Adopted Budget Special PaymentsInternal Charges 2,143 576 4,290 8,750 8,750 8,750 Pass Through Grants - - - - - - DMAP Advances to Refund - - - - - -

Total Special Payments 2,143 576 4,290 8,750 8,750 8,750


Expenditures Not Subject to AppropriationEnding Fund Balance - 63,096 48,468 391,787 391,787 391,787

Total Unappropriated Expenditures - 63,096 48,468 391,787 391,787 391,787


Total Resources Less Expenditures 71,377 - - - - -

ROGUE VALLEY TRANSPORTATION DISTRICTTRANSLINK FUND BUDGET

50

5,000,000

5,500,000

6,000,000

6,500,000

7,000,000

7,500,000

8,000,000


Total Translink Appropriated Program Expenditures

51

ROGUE VALLEY TRANSPORTATION DISTRICT FISCAL YEAR 2017-2018 OPERATING BUDGET

2017-2018 General Fund Departmental Budgets

52

TOTAL GENERAL ADMINISTRATION DEPARTMENT BUDGET

Administration

The Administration Department includes activities associated with the administrative functions of the District, including general administration, board of directors, finance and information technology. The administration department services all of the other departments for their accounting, payroll and human resource needs.

54

2014/2015 Actual

2015/2016 Actual



Approved Budget


RESOURCESProperty Taxes 2,274,556 2,355,302 4,065,000 4,519,000 4,519,000 4,519,000 Other Taxes 503,370 232,484 300,000 225,000 225,000 225,000 Sale of Energy Tax Credit - 166,658 - - - - Other Revenues 96,321 123,770 67,400 163,900 163,900 163,900 Revenue From Issuance of Debt 247,600 573,000 - - - - Internal Charges 37,233 18,671 - 11,000 11,000 11,000 Beginning Fund Balance 5,498,931 5,809,616 6,500,000 9,800,000 9,800,000 9,800,000

Total Resources 8,658,011 9,279,501 10,932,400 14,718,900 14,718,900 14,718,900

EXPENDITURES Personnel ServicesSalaries & Wages 245,323 293,934 275,979 459,519 459,519 459,519 Employee Benefits 122,316 181,331 159,723 239,495 239,495 239,495

Total Personnel Services 367,639 475,265 435,702 699,014 699,014 699,014

Materials & ServicesSupplies & Materials 17,311 23,718 49,650 54,698 54,698 54,698 Supplies & Materials-Vehicle Fuel 64 151 - - - - Purchase Special Transport - - - - - -

161,886 197,907 176,800 188,905 188,905 188,905 Other Expenses 97,288 69,003 150,350 156,500 156,500 156,500

Total Materials & Services 276,549 290,779 376,800 400,103 400,103 400,103

TOTAL GENERAL ADMINISTRATION DEPARTMENT BUDGETROGUE VALLEY TRANSPORTATION DISTRICT

55

2014/2015 Actual

2015/2016 Actual



Approved Budget


Capitla Outlay 2,264 3,297 15,000 360,000 360,000 360,000

Debt Service - 84,265 120,000 117,000 117,000 117,000

Operating Contingency - - 500,000 50,000 50,000 50,000

Special PaymentsInternal Charges 33 35 - - - - Pass Through Grants - - - - - - DMAP Advances to Refund - - - - - -

Total Special Payments 33 35 - - - -

Total Appropriated Expenditures 646,485 853,641 1,447,502 1,626,117 1,626,117 1,626,117


Fund Balance Committed for Asset Replacement 500,000 500,000 500,000 500,000 500,000 500,000 Ending Fund Balance 5,380,320 7,627,576 6,004,135 8,805,064 8,805,064 8,629,064

Total Unappropriated Expenditures 5,880,320 8,127,576 6,504,135 9,305,064 9,305,064 9,129,064


Total Resources Less Expenditures 2,131,206 298,284 2,980,763 3,787,719 3,787,719 3,963,719

ROGUE VALLEY TRANSPORTATION DISTRICTTOTAL GENERAL ADMINISTRATION DEPARTMENT BUDGET

56


Total Other Materials & Services

26.51%


Operating Contingency

3.31%

2017-2018 General Administration Dept. Adopted

Budget

57

500,000

700,000

900,000

1,100,000

1,300,000

1,500,000

1,700,000


Total General Administration Dept. Appropriated Expenditures

58

TOTAL SUPPORT SERVICES DEPARTMENT BUDGET

Support Services

The Support Services Department includes short and long range planning, marketing, and programs related to transportation demand management and data management, which are partially funded by State grants. The planning department is nearly fully funded with grants from the state.

59

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget 2017/2018


Intergovernmental Grants 526,625 257,967 545,196 394,290 394,290 394,290 Intergovernmental Contracts 14,157 - - - - - Sale of Advertising 72,463 73,282 72,000 84,000 84,000 84,000 Other Revenues 6,470 1,284 - - - -

Total Resources 619,715 332,533 617,196 478,290 478,290 478,290

EXPENDITURES Personnel ServicesSalaries & Wages 243,523 247,717 299,383 313,019 313,019 313,019 Employee Benefits 137,545 141,352 186,378 174,962 174,962 174,962


Materials & ServicesSupplies & Materials 3,825 26,900 30,842 81,807 81,807 81,807 Purchase Special Transport - - - 3,000 3,000 3,000 Purchased Services 246,840 241,070 438,395 524,454 524,454 524,454 Other Expenses 8,690 7,503 7,445 22,750 22,750 22,750


Capital Outlay 2,103 - 10,000 - - -

Special PaymentsInternal Charges 13,247 14,211 11,750 12,750 12,750 12,750 Pass Through Grants - - - - - -


Total Appropriated Expenditures 655,773 678,753 984,193 1,132,742 1,132,742 1,132,742 Total Expenditures 655,773 678,753 984,193 1,132,742 1,132,742 1,132,742

Total Resources Less Expenditures (36,058) (346,220) (366,997) (654,452) (654,452) (654,452)

TOTAL SUPPORT SERVICES DEPARTMENT BUDGETROGUE VALLEY TRANSPORTATION DISTRICT

60



55.79%


2017-2018 Support Services Dept.Adopted Budget

61

-

500,000

1,000,000

1,500,000


Total Support Services Non-Capital Appropriated Expenditures

62

Non-Operating Grants The Non-Operating Grants Department includes grants for capital acquisitions, pass-through grants, and one-time grants that would cause major annual swings if included in other department budgets.

2014/2015 Actual

2015/2016 Actual



Approved Budget


RESOURCESProperty Taxes - - - - - - Other Taxes - - - - - - Intergovernmental Grants 1,691,030 1,158,969 3,822,320 2,986,307 2,986,307 2,986,307 Charges For Services-Fares - - - - - - Intergovernmental Contracts - - - 100,000 100,000 100,000

Total Resources 1,691,030 1,158,969 3,822,320 3,086,307 3,086,307 3,086,307

EXPENDITURESPersonnel ServicesSalaries & Wages - - - 78,000 78,000 78,000 Employee Benefits - - - 53,585 53,585 53,585

Total Personnel Services - - - 131,585 131,585 131,585

Materials & ServicesSupplies & Materials 19,075 877 - 51,500 51,500 51,500 Purchased Services - 151 275,000 66,915 66,915 66,915 Other Expenses - - - - - -


Capital Outlay 2,199,863 503,525 3,767,781 3,229,939 3,229,939 3,405,939

Special PaymentsPass Through Grants 70,280 79,912 178,400 152,148 152,148 152,148

Total Appropriated Expenditures 2,289,218 584,465 4,221,181 3,632,087 3,632,087 3,808,087 Total Resources Less Expenditures (598,188) 574,504 (398,861) (545,780) (545,780) (721,780)

ROGUE VALLEY TRANSPORTATION DISTRICTNON-OPERATING GRANTS DEPARTMENT BUDGET

63

TOTAL OPERATIONS BUDGET (Bus Services and Maintenance)

Operations The Operations Department includes two major and inter-related programs, Bus Services and Maintenance.

64

2014/2015 Actual

2015/2016 Actual



Approved Budget


RESOURCESIntergovernmental Grants 2,714,931 2,920,808 3,270,000 3,865,653 3,865,653 4,093,252 Charges For Services-Fares 1,257,676 1,000,340 991,000 1,236,000 1,236,000 1,236,000 Sale of Natural Gas 120,258 147,019 25,000 22,000 22,000 22,000 Other Revenues 1,643 2,313 28,350 1,000 1,000 1,000 Internal Charges 19,906 18,647 - - - -

Total Resources 4,114,414 4,089,127 4,314,350 5,124,653 5,124,653 5,352,252



Materials & ServicesSupplies & Materials 247,781 242,168 424,087 415,853 415,853 415,853 Supplies & Materials-Vehicle Fuel 535,566 298,843 549,125 530,125 530,125 530,125 Purchase Special Transport - - 55,135 111,445 111,445 111,445 Purchased Services 479,626 465,882 623,017 705,172 705,172 705,172 Other Expenses 39,941 18,855 45,259 48,964 48,964 48,964


Capital Outlay 749 15,500 - 434,000 434,000 434,000

Special PaymentsInternal Charges 13,401 12,682 500 4,500 4,500 4,500 Pass Through Grants - - - - - -

Total Special Payments 13,401 12,682 500 4,500 4,500 4,500


Total Resources Less Expenditures (2,085,987) (765,298) (2,206,739) (2,322,842) (2,322,842) (2,322,842)

TOTAL OPERATIONS SERVICES DEPARTMENT BUDGETROGUE VALLEY TRANSPORTATION DISTRICT

65

Capital Outlay5%

Total Personnel Services

71%


17%

Supplies & Materials-Vehicle Fuel

7%

2017-2018 Operations Adopted Budget

66

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

5,500,000

6,000,000

6,500,000

7,000,000


Total Operations Non-Capital Appropriated Program Expenditures

67

TOTAL BUS SERVICES-TRANSPORTION DEPARTMENT BUDGET

The Bus Services program includes the fixed route services to the public provided within the District boundaries. The program budget includes all operating costs associated with the provision of bus services including labor costs, supplies and materials and other expenses. Bus Services program costs for fixed route service are allocated during the year to each fixed route, thus providing the District with the ability to analyze the cost of providing the current levels of service and the ability to estimate the change in costs associated with either an increase or decrease in the current service level.

68

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget 2017/2018


Intergovernmental Grants 2,714,931 2,082,303 2,495,000 2,624,193 2,624,193 2,624,193 Charges For Services-Fares 1,257,676 1,000,340 991,000 1,236,000 1,236,000 1,236,000 Charges For Services-Other 468 - - - - - Other Revenues 307 1,398 350 1,000 1,000 1,000

Total Resources 3,973,382 3,084,041 3,486,350 3,861,193 3,861,193 3,861,193



Materials & ServicesSupplies & Materials 13,356 16,329 53,687 72,103 72,103 72,103 Purchase Special Transport - - 55,135 111,445 111,445 111,445 Purchased Services 53,789 54,681 125,460 171,925 171,925 171,925 Other Expenses 23,484 5,819 35,445 37,400 37,400 37,400


Capital Outlay 749 - - 300,000 300,000 300,000

Special PaymentsInternal Charges 12,855 12,245 - 4,000 4,000 4,000 Total Special Payments 12,855 12,245 - 4,000 4,000 4,000

Total Appropriated Expenditures 3,378,697 2,942,289 4,079,081 4,852,669 4,852,669 5,080,268 Total Unappropriated Expenditures - - - - - -

Total Resources Less Expenditures 594,685 141,752 (592,731) (991,476) (991,476) (1,219,075)

BUS SERVICES DEPARTMENT BUDGETROGUE VALLEY TRANSPORTATION DISTRICT

69



Fuel1.42%

Other Materials & Services4.12%

Purchased Transportation

2.19%

Special Payments0.08%

Capital Outlay5.91%

2017-2018 Bus Services Dept. Adopted Budget

70

4,079,081

4,852,669

3,000,000

3,200,000

3,400,000

3,600,000

3,800,000

4,000,000

4,200,000

4,400,000

4,600,000

4,800,000

5,000,000

2014/2015 Actual 2015/2016 Actual 2016/2017 Adopted Budget

Total Bus Services Dept. Appropriated Expenditures

71

TOTAL MAINTENANCE DEPARTMENT BUDGET

The Maintenance program includes maintenance and operating costs of all vehicles and buildings owned by the District. The Maintenance program budget is broken down into costs centers that segregate these costs by type of vehicle, i.e. buses, passenger cars, etc. or to each specific building.

72

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget


RESOURCESIntergovernmental Grants - 838,505 775,000 1,241,460 1,241,460 1,469,059 Sale of Natural Gas 120,258 147,019 25,000 22,000 22,000 22,000 Other Revenues 193 447 28,000 - - - Internal Charges 19,906 18,646 - - - -

Total Resources 140,357 1,004,617 828,000 1,263,460 1,263,460 1,491,059


Total Personnel Services 950,667 947,281 1,014,612 1,041,640 1,041,640 1,041,640

Materials & ServicesSupplies & Materials 234,425 225,839 370,400 343,750 343,750 343,750 Supplies & Materials-Vehicle Fuel 535,566 298,843 549,125 530,125 530,125 530,125 Purchased Services 425,837 411,201 497,557 533,247 533,247 533,247 Other Expenses 16,457 13,036 9,814 11,564 11,564 11,564

Total Materials & Services 1,212,285 948,919 1,426,896 1,418,686 1,418,686 1,418,686

Capital Outlay - 15,500 - 134,000 134,000 134,000

Special PaymentsInternal Charges 546 436 500 500 500 500 Pass Through Grants - - - - - -

Total Special Payments 546 436 500 500 500 500

Total Appropriated Expenditures 2,163,498 1,912,136 2,442,008 2,594,826 2,594,826 2,594,826 Total Unappropriated Expenditures - - - - - -

Total Resources Less Expenditures (2,023,141) (907,519) (1,614,008) (1,331,366) (1,331,366) (1,103,767)

MAINTENANCE DEPARTMENT BUDGETROGUE VALLEY TRANSPORTATION DISTRICT

73



Fuel20.43%

Other Materials & Services34.24%


Capital Outlay5.16%

2017-2018 Maintenance Dept. Adopted Budget

74

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000

2,200,000

2,400,000

2,600,000


Total Maintenance Dept. Non-Capital Appropriated Expenditures

75

TOTAL ALTERNATIVE TRANSPORTATION-VALLEY LIFT DEPARTMENT BUDGET

Alternative Transportation Fund- General Fund

The Valley Lift program provides rides to qualified individuals in the areas serviced by the District’s regular fixed routes who are unable to use the regular bus system, as required by the Americans with Disabilities Act (ADA). A single contracted service provider operates the program providing these rides, using District vehicles. Rides are schedules by District employees located in the Translink call center. The service is curb-to-curb using wheelchair accessible vans. Service is limited to those who meet eligibility requirements and reside or are traveling within ¾ of a mile of the District’s fixed bus routes.

76

2014/2015 Actual

2015/2016 Actual



2017/2018 Approved

Budget 2017/2018


Intergovernmental Grants 1,473,085 1,804,245 1,725,007 1,619,750 1,619,750 1,619,750 Charges For Services-Fares 118,725 161,117 175,000 195,000 195,000 195,000 Other Revenues 1,002 - - - - -

Total Resources 1,592,812 1,965,362 1,900,007 1,814,750 1,814,750 1,814,750



Materials & ServicesSupplies & Materials 9,109 4,553 19,052 28,435 28,435 28,435 Supplies & Materials-Vehicle Fuel 8,994 18,813 16,000 20,000 20,000 20,000 Purchase Special Transport 1,310,250 1,295,773 1,405,240 1,333,400 1,333,400 1,333,400 Purchased Services 28,383 37,810 70,271 127,214 127,214 127,214 Other Expenses 948 574 6,477 30,340 30,340 30,340


Capital Outlay - - - 150,000 150,000 150,000

Special PaymentsInternal Charges 2,348 - 455 2,060 2,060 2,060 Pass Through Grants 91,211 97,384 101,000 101,000 101,000 101,000



Total Resources Less Expenditures (68,179) 272,198 (8,166) (264,645) (264,645) (264,645)

VALLEY LIFT PROGRAM BUDGETROGUE VALLEY TRANSPORTATION DISTRICT

77


Materials & Services9.92%



Capital Outlay7.22%

2017-2018 Valley Lift Dept. Adopted Budget

78

1,660,991 1,693,164

1,908,173

2,077,335

1,500,000

1,600,000

1,700,000

1,800,000

1,900,000

2,000,000

2,100,000

2,200,000


Total Valley Lift Dept. Appropriated Expenditures

79

PROJECTED RVTD OPERATING BUDGET

(EXCLUDING TRANSLINK) Projected through Fiscal Year 2022-2023

(Maintain existing level of service)

80

2017-2018 Adopted

2018-2019 Projected Budget





RESOURCESProperty Taxes 4,519,000 4,654,570 4,794,207 4,938,033 2,989,754 3,079,446 Other Taxes 225,000 227,250 229,523 231,818 234,136 236,477 Intergovernmental Grants 9,093,599 5,950,000 7,885,960 6,575,000 8,645,000 7,350,600 Intergovernmental Contracts 100,000 100,000 - - - - Charges For Services-Fares 1,431,000 1,488,240 1,547,770 1,609,680 1,674,068 1,741,030 Sale of Natural Gas 22,000 15,000 15,000 10,000 10,000 10,000 Sale of Advertising 84,000 84,000 84,000 84,000 84,000 84,000 Other Revenues 164,900 168,198 171,562 174,993 178,493 182,063 Internal Charges 11,000 15,000 15,000 15,000 15,000 15,000 Beginning Fund Balance 9,800,000 9,129,064 9,190,159 8,841,918 8,396,840 5,606,412 Total Resources 25,450,499 21,831,322 23,933,180 22,480,443 22,227,290 18,305,029

- - - - - -EXPENDITURES

Personnel ServicesSalaries & Wages 4,238,048 4,449,950 4,672,448 4,906,070 5,151,374 5,408,943 Employee Benefits 2,792,513 3,015,914 3,257,187 3,517,762 3,799,183 4,103,118 Total Personnel Services 7,030,561 7,465,864 7,929,635 8,423,832 8,950,557 9,512,060

Materials & ServicesSupplies & Materials 632,293 663,908 697,103 731,958 768,556 806,984 Supplies & Materials-Vehicle Fuel 550,125 577,631 606,513 636,838 668,680 702,114 Purchase Special Transport 1,447,845 1,520,237 1,596,249 1,676,062 1,759,865 1,847,858 Purchased Services 1,612,660 1,693,293 1,777,958 1,866,856 1,960,198 2,058,208 Other Expenses 258,554 271,482 285,056 299,309 314,274 329,988 Total Materials & Services 4,501,477 4,726,551 4,962,878 5,211,022 5,471,573 5,745,152

Capital Outlay 4,349,939 100,000 1,850,000 100,000 1,850,000 10,000

Debt Service 117,000 117,000 117,000 117,000 117,000 117,000

Operating Contingency 50,000 50,000 50,000 50,000 50,000 50,000

ROGUE VALLEY TRANSPORTATION DISTRICTPROJECTED OPERATING FUND BUDGET (Excluding Translink)

81

2017-2018 Adopted






Special PaymentsInternal Charges 19,310 15,000 15,000 15,000 15,000 15,000 Pass Through Grants 253,148 166,748 166,748 166,748 166,748 166,748 Total Special Payments 272,458 181,748 181,748 181,748 181,748 181,748


Expenditures Not Subject to AppropriationFund Balance Committed for Asset Replacement 500,000 500,000 500,000 500,000 500,000 500,000 Ending Fund Balance 8,629,064 8,690,159 8,341,918 7,896,840 5,106,412 2,189,068 Total Unappropriated Expenditures 9,129,064 9,190,159 8,841,918 8,396,840 5,606,412 2,689,068


Total Resources Less Expenditures - - - - - -

82


SCHEDULE OF FEDERAL AND STATE GRANTS

84

Source Grant Number Grant Amount RVTD Match Total Project

RVTD Operating and Capital Grants5307 Operating Grant* FTA KN 19384 2,479,193 2,479,193 4,958,386

STP Capitalization of Maintenance* FTA KN19387 941,460 96,688 1,038,148

STP Capitalization of Maintenance* FTA KN 19386 527,599 54,184 581,783 STP Capitalization of Maintenance+ FTA KN 19386 101,462 10,420 111,882

Farebox Replacement+ FTA OR-95-X069-00 649,635 66,718 716,353

FTA Call Center+ FTA OR-04-0043 79,700 15,940 95,640

FTA Vehicle Replacement (5307) Bus+ FTA TBD 426,218 48,782 475,000

Valley Feeder* FTA KN 19378 100,000 5,135 105,135

Transportation Demand Management

Education* ODOT 31838 45,679 5,228 50,907 Public Outreach* ODOT 31838 22,884 2,619 25,503 Employer Outreach* ODOT 31838 19,576 2,241 21,817 Governmental Outreach* ODOT 31838 11,440 1,309 12,749 Rideshare* ODOT 31838 19,270 - 19,270 TDM Administration* ODOT 31838 10,348 1,184 11,532

129,197 12,581 141,778

DLC/Rideshare* ODOT TBD 70,093 7,199 77,292

Alternative Transportation Operating Grants

STF Formula DistributionAlternative Transportation-RVTD* ODOT 32015 345,511 - 345,511 Alternative Transportation-Out of District Agencies* ODOT 32015 10,200 - 10,200 Alternative Transportation-In District Agencies* ODOT 32015 90,800 - 90,800 Alternative Transportation-Out of District -RVC* ODOT 32015 65,411 - 65,411

511,922 - 511,922

ROGUE VALLEY TRANSPORTATION DISTRICT2017 - 2018 SCHEDULE OF FEDERAL AND STATE GRANTS

85

Source Grant Number Grant Amount RVTD Match Total Project

RVTD Operating and Capital Grants (cont.) STF DiscretionaryVL Purchased Services 5310* ODOT TBD 710,448 72,963 783,411 Mobility Management 5302 United Way ODOT TBD 65,748 6,752 72,500 Route 24 30-min Headways* ODOT 31360 45,000 - 45,000 Transit Master Plan* ODOT 31360 60,000 - 60,000 Veteran's Individual Mktg Program* ODOT 31426 135,000 - 135,000 Veteran's Individual Mktg Program* ODOT 31426 15,000 - 15,000 OBSS ODOT 31426 150,000 - 150,000 Translink Rehabilitation+ ODOT 31360 37,000 - 37,000 Vehicle Replacement (5310) Vans+ ODOT 31472 242,271 26,919 269,190 Vehicle Replacement (5339) Buses+ ODOT 31477 807,500 142,500 950,000 Bike Share ODOT 31426 86,400 - 86,400

2,354,367 249,134 2,603,501

DD53 Trip Reimbursements* DHS 138021 275,000 99,000 374,000

Title XIX Special Transportation* DHS 139534 107,380 38,657 146,037

Connect Oregon+ ODOT 31661 340,373 34,956 375,329

Total Federal & State Grants $ 9,093,599 $ 3,218,587 $ 12,312,186

Grants SummaryOperating Grants* 5,315,832 2,768,912 8,084,744

3,625,619 442,923 4,068,542 PassThrough Grants 152,148 6,752 158,900 Total Federal & State Grants $ 9,093,599 $ 3,218,587 $ 12,312,186

Capital Projects & Equipment Acquisition Grants+

ROGUE VALLEY TRANSPORTATION DISTRICT2017 - 2018 SCHEDULE OF FEDERAL AND STATE GRANTS

86

CAPITAL EXPENDITURES

Details of Fiscal Year 2017-2018 Capital Expenditures

87

General Ledger Total Estimated

Cost Grants Borrowed

Funds General Fund

DESCRIPTIONReal Property Land 7630 300,000$ -$ -$ $ 300,000

Buildings - Major RenovationsRemodel Translink Building 7610 90,000$ 79,400$ -$ $ 10,600 Furnishings for Translink Remodel 7102 70,000$ 16,000$ -$ $ 54,000 Transfer Station Roof 7611 50,000$ -$ -$ $ 50,000

Bus Stop SheltersNew Bus Shelters 7620 113,075$ 101,462$ -$ $ 11,613

Other Equipment Solar Array 7904 225,000$ 138,144$ -$ $ 86,856 Communication Equipment 7301 20,000$ -$ -$ $ 20,000 Phone System 7301 40,000$ -$ -$ $ 40,000 Automated Fare Equipment 7302 202,229$ 202,229$ -$ $ - Camera System 7900 50,000$ 21,300$ -$ $ 28,700 Data Processing Equipment 7201 40,000$ 25,000$ -$ $ 15,000 Data Processing Software 7303 90,000$ -$ -$ $ 90,000

Alternative Transportation VehiclesVans 7405 430,000$ 242,271$ -$ $ 187,729

Bus EquipmentFareboxes 7903 649,635$ 649,635$ -$ $ - Vehicles- 3 New Buses 7401 1,601,000$ 1,233,718$ -$ $ 367,282 Vehicles- 3 Used Buses 7401 300,000$ -$ -$ $ 300,000

Other EquipmentShop Equipment-Forklift 7501 60,000$ -$ -$ $ 60,000 CNG Conversion Service Vehicles 7411 24,000$ -$ -$ $ 24,000 Generator - Translink 7905 60,000$ -$ -$ $ 60,000

4,414,939$ 2,709,159$ -$ 1,705,780$

ROGUE VALLEY TRANSPORTATION DISTRICT2017 - 2018 SCHEDULE OF CAPITAL PURCHASES

FUNDING SOURCES

88

CAPITAL ASSET REPLACEMENT PLAN

Projected through Fiscal Year 2021/22 (Maintain existing level of service)

89

Description Quanity2017-2018

Budget

2018-2019 Projected

Replacements

2019-2020 Projected

Replacements

2020-2021 Projected

Replacements

2021-2022 Projected

ReplacementsRevenue VehiclesFixed Route Vehicles Being Replaced

New Flyer / 30 passenger / CNG* / 2004 3 $ 1,601,000 $ - $ 1,601,000 $ - $ 1,601,000 Used buses - TBD 3 $ 300,000

Para-Transit Vehicles Being ReplacedFord / 6 passenger / Gasoline / 2006 6 $ 430,000 $ 225,000 $ 225,000

Total Revenue Vehicles Replacement Costs $ 2,331,000 $ - $ 1,826,000 $ - $ 1,826,000 Sources of Funds STF Discretionary $ 1,475,989 $ 1,638,470 $ 1,638,470 Local Resources(property taxes, state shared revenues, fares, and issuance of debt) $ 855,011 $ - $ 230,940 $ - $ 230,940 Total Sources of Funds $ 2,331,000 $ - $ 1,869,410 $ - $ 1,869,410 Other Capital Expenditures

Land $ 300,000 Bus Stops and Shelters 113,075 Building Renovation and furnishings -TL 160,000 New roof - Transfer Station 50,000 Fairboxes 649,635 Automated Fare Equipment 202,229 Other Eqiuipment, Computers, back-up generator,data processing, cameras

384,000

Solar Array 225,000 Total Other Capital Expenditures $ 2,083,939

Sources of FundsFederal and State Grants

Other Grants $ 2,149,630 Local Resources(property taxes, state shared revenues, fares, and issuance of debt) 789,320 Total Sources of Funds $ 2,938,950

Total Capital Expenditures 4,414,939$

Capital Expenditures Funded by Grants 3,625,619$

ROGUE VALLEY TRANSPORTATION DISTRICTCAPITAL EXPENDITURES AND ASSET REPLACEMENT SCHEDULE

90

rogue valley transportation district budget document-2017... · 2017. 7. 12. · rogue valley...

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