Task / Activity Covered by the assessment

Risk Assessment for the FULL re-opening of schools during the COVID-19 Pandemic

National COVID-19 Alert Level (AL)

Likelihood (L) X Impact (I)

1 Almost Impossible 1 Insignificant (minor injury, no

time off)

Workplace Hove Park School and Sixth Form (Valley Campus and Nevill Campus) 2 Unlikely 2 Minor (non-permanent injury,

up to 7 days off)

Date of Assessment 14/07/2020

Date Assessment to be reviewed

3 Current Level Possible 3 Moderate ((injury causing

more than 7 days off)

Person Completing

Ian Jones / Danny Compton

Manager/ Head teacher Jim Roberts 4 Likely 4 Major ((death or serious

injury)

Staff involved in assessment

Leadership Group, HR, Sites Manager 5 Almost Certain 5 Catastrophic (multiple

deaths)

Low =1-3

Moderate = 4-7

Significant = 8-14

High = 15-25

How to use this Risk Assessment:

This RA is used to mitigate the risk from COVID-19 and should be used alongside any other risk assessment for the task being undertaken.

To calculate Risk Rating (R): assess the likelihood (L) of a member of staff/others contracting COVID-19, taking into account the control measures that will be in place against the most likely impact (I) of contracting COVID-19 might have L x I = R

This risk assessment includes the national COVID - 19 alert tool (in the table above) as a guide/ baseline on the likelihood of infection without control measures in place. By introducing control measures the risk in the workplace should be no higher than the current Alert level and where possible the risk will be reduced to below the current level. The national level is based on the COVID-19's reproduction (R) number, a scientific measure of how fast the virus is spreading and as R reduces, the alert level will be lowered by the Government.

The risk assessment must be reviewed whenever the national Coronavirus alert level changes.

This risk assessments should be completed in consultation with all relevant union colleagues not just individual unions. As a minimum this must always include Unison, the GMB and the NEU. This will ensure that all your staff who are part of a union have been fully consulted on the issues.

What are the significant,

foreseeable, hazards? (the dangers that can

cause harm)

Who is at Risk?

Current National COVID-19 Alert Level

Current control measures (What is already in place/done)

Risk Rating What additional controls can be

put in place to reduce the risk further?

Revised Risk

Rating Sign as

done L I R L I R

E.g.

Slip, trip or fall on wet flooring

- Staff - Visitors etc.

3 - Barrier matting - Wet floor signs - No running rules (in schools)

3

2 2

6

- Introduce non-slip flooring to areas by external doorways - Provide cleaning/drying equipment for staff

2

1

2

Risk Assessment Form Version: To calculate Risk Rating (R): assess the likelihood (L) of an accident occurring against the most likely impact (I) the accident might have, taking into account the control measures already in place. L x I = R

For further info on risk assessment see: BHCC Risk Assessment Guidance

1. Site not prepared for return of more pupils/staff

Pupils/staff National COVID-19 Alert Level 3

H&S check of the premises by site staff – in line with guidance for - Managing school premises which are partially open during the coronavirus outbreak (updated 7/7/20) – including, water/legionella, fire, alarm systems, gas, electricity etc. and continued use of Premises Inspection Checklists.

Cleaning/hygiene arrangements enhanced in line with government guidance: Cleaning in non-healthcare settings (due to be updated by the end of summer term) and Implementing protective measures in educational and childcare settings including: lidded bins in classrooms/other locations, availability of soap and hot water in every toilet and classrooms, sanitising wipes for cleaning of equipment, hand sanitiser, tissues (and disposal – double-bagging and emptying), following the ‘Catch it, Bin it, Kill it’ principles for the disposal of tissues. [ADD DETAIL – WHAT CLEANING AND WHERE, WHO WILL CLEAN, FREQUENCY ETC.]

Ensure good ventilation and in classrooms, improve this by opening windows.

3 3 9 Ensure all checks have been

completed before the

opening of buildings on 1st

September. Showers and

unused sinks to be flushed

twice a week and

documented.

All rooms to be provided

lidded bins, anti bacterial

spray, cloths and hand

sanitiser units Wall

mounted outside classroom

where possible and in

communal areas.

Agreed cleaning regime to

be checked for completion

on a daily basis before the

site is opened to general

staff, pupils and visitors.

Cleaning to be carried out

by cleaning contractor

(NVIRO) to a higher

specification with rooms

being used by different year

groups to be cleaned

between lessons by facilities

team any specific subject

equipment will be cleaned

by faculty technicians.

A site check focused on

ventilation and room lay out

to be carried out 160720.

Where appropriate

windows will be fixed /

replaced to support

maximum ventilation.

Surplus furniture will be

removed to create greater

space to ensure safe

2 1 2

Movement around school – avoid creating busy corridors, entrances and exits - reduce possible contact between groups, consider/plan one-way systems, identify any ‘pinch-points’, staggered times for arrival/departure, lunch, breaks, use of staff room etc. [More detail under each hazard below], use of DorGuards or Mag-lock devices linked to fire alarm system to keep regularly used doors in an open position

distancing between student

and staff / students.

Fire doors to be held back

with magnetic hold backs

integrated into the fire

alarm and occupied

classroom doors to be

wedged open. Staff to be

advised to close doors in the

event of the room being

vacated or evacuated.

Staggered start and finishing

times to ensure no year

groups arrive or leave the

site at the same time with a

minimum of 30 minutes’

stagger.

Lesson times staggered to

minimise the number of

groups moving at any point

in time around the school.

Break and lunchtimes

staggered to avoid multiple

year groups sharing facilities

with catering facilities being

cleaned in between sittings.

Corridors are marked up

with 2-meter markings and

a one-way system to

support safe movement

around the sites. A year

group zone system is in

place to ensure year groups

are kept within their

‘bubbles.’

All corridor fire doors are

connected to the fire alarm

with holdbacks.

Zonal rooming to be

implemented ensuring

Provide signage at school entrances/exits and on way to school to indicate changes to access

Minimise number of resources and furniture etc. to enable cleaning – however, classroom based resources (e.g. books/games) can be shared within a ‘bubble’ and cleaned regularly, along with all frequently touched surfaces.

Individual & very frequently used equipment – e.g. pencils/pens – not shared (staff/pupils have own items).

Prepare Review site signage to indicate physical distancing instructions, including floor markings, indicators, one-way routes etc. as minimising contact between individuals and maintaining social distancing wherever possible, remain important.

Prepare Review induction information for all staff, pupils and essential visitors/contractors (including peripatetic teachers and who require access to site.

minimal movement of pupils

around school buildings.

Posters reinforcing key

messages around each site.

Hand washing stations to be

positioned outside main

entrances.

Students to bring own

resources with a “kit list”

being distributed to pupils.

Additional stock to be

available for pupils to

ensure no sharing.

Classrooms to have all non-

essential fittings, furniture

and resources removed with

remaining furniture situated

to ensure social distancing.

All signage to be reviewed in

line with updated

government guidance.

One-way markings installed

with posters and floor

stickers.

Regular emails sent to all

staff explaining site safety

information. Advice and

guidance information sent

to parents and carers

regarding expectations of

conduct at school along

with information regarding

visiting / contacting the

school.

Protective screens installed

in reception areas.

2. Transmission of the virus Attendance Reduced staffing (due to self-isolation, illness or vulnerability) may result in insufficient supervision ratios/trained first aiders/ qualified staff to work with children with complex needs

Infection to Staff, children, families, visitors and contractors

National COVID-19 Alert Level 3

Minimising contact with individuals who are unwell by ensuring that those who have coronavirus (COVID-19) symptoms, or have tested positive in the last 10 days, or who have someone in their household who does/has, do not attend school/childcare setting. – see https://www.nhs.uk/conditions/coronavirus-covid-19/what-to-do-if-you-or-someone-you-live-with-has-coronavirus-symptoms

School to tell children, parents, carers or any visitors, such as suppliers/providers not to enter the education or childcare setting if they are displaying any symptoms of coronavirus or have tested positive in the last 10 days. in-line with COVID-19 guidance.

School to request that parents/carers of children

closely monitor children for signs of Covid-19 symptoms in line with PHE, NHS, Government & DfE guidelines (e.g. unwell with a new or continuous cough, high temperature, loss/change of taste or smell etc.) BEFORE drop-off and do not bring child to school if child/household member is symptomatic.

Ensure symptomatic child/staff member isolates at home for 10 days from when symptoms started and the members of their household for 14 days. Parent to obtain test for the child and staff to obtain a test for themselves including any other symptomatic household members (within age limitations). If negative test result, child/staff can return to school once well and family members can stop self-isolating (follow the guidance on testing on the NHS testing web page)

Contact PHE SE HPT on 03442253861 to notify of single symptomatic case for risk assessment support and follow up – see full PHE South East Health Protection Team flowchart (incl. cleaning

3 3 9 Staff to receive frequent

communication in bulletin and

update e-mails with government

guidelines re: self-isolating &

testing.

Students, Parents and Carers to

receive communications home

to include guidance about

reporting to school when

coronavirus symptoms are

evident and sharing of

government guidance re: self-

isolating & testing

Only essential visitors will be

allowed to come onsite. Site

manager to monitor all

contractor visits /

communications pre-visit. When

arranging to do so they will be

reminded not to attend if they

have coronavirus symptoms.

Included in advice and guidance

sent to Parents and Carers.

When an absence call is received

for a student displaying

coronavirus symptoms the

parent / carer will be reminded

of government guidelines re:

self-isolating and testing

Those who have been in contact

with student/staff member who

has tested positive will be

identified through registers and

follow-up actions. School will

follow PHE / LA advice and

guidance.

2 1 2

requirement etc.) on BEEM designated COVID-19 page. Out of hours number – 0844 967 0069.

Where a child/children/staff member/s tests positive, the rest of their group may be sent home and advised to self-isolate for 14 days (as guided by public health). Contact PHE SE HPT by email SSHPU@phe.gov.uk on 03442253861 / Out of hours number – 0844 967 0069 to notify of single symptomatic/confirmed case AND also where 2 or more confirmed cases in the same group/class - for risk assessment support and follow up – see full PHE South East Health Protection Team flowchart Other household members of this wider group do not need to self-isolate unless their child starts to have classic symptoms or instructed to do so by public health.

The school must will engage with the NHS Test and Trace Governments trace and track procedure where a member of staff or pupil is symptomatic or has been diagnosed.

Communicate to staff, parents/carers they need to be ready and willing book a test, self-isolate and inform school of the result of NHS Test & Trace.

Free coronavirus (COVID-19) test booked via the online booking portal but in exceptional circumstances – i.e. where there may be barriers to accessing testing elsewhere – school holds a small supply of home test kits. These are stored securely at ambient room temperature (5-22°C)

School to take advice from PHE if other children in that group are symptomatic.

School will follow PHE / LA

advice and guidance.

School will follow PHE / LA

advice and guidance.

School will follow PHE / LA

advice and guidance.

The school will engage with the

NHS Test and Trace procedures.

School will follow PHE / LA

advice and guidance.

2. Transmission of the virus continued

National COVID-19 Alert Level 3

Shielded and clinically extremely vulnerable children are advised to shield at home, not to attend school and will be supported to learn at home.

Shielding advice for all adults and children will pause on 1 August 2020 - current advice on shielding

Pupils no longer required to shield but who generally remain under the care of a specialist health professional may need to discuss their care with their health professional before returning to school.

Where a pupil is unable to attend school because they are complying with clinical and/or public health advice, school will immediately/continue to offer access to remote education

The COVID-19 Individual Risk Assessment used to assess the potential risks to a vulnerable person to return safely, and to be offered to all staff returning to work/ the workplace to identify and address staff concerns about returning and to agree what additional control measures will be in place.

Clinically extremely vulnerable staff can return to work from 1 August as long as they maintain social distancing – see guidance on shielding and protecting people who are clinically extremely vulnerable from COVID-19.

Clinically vulnerable (and clinically extremely vulnerable) staff and pupils should follow medical advice. If they return to school, they are advised to take extra care in observing 2 metre social distancing wherever possible. If Where they have to spend time within 2 metres of other people, settings must carefully assess the risks and determine whether this involves an acceptable level of risk. If not, staff should work from home where possible.

Under exceptional domestic circumstances (i.e. where remaining at home throughout the day creates an additional and higher risk) shielded/extremely clinically vulnerable staff may return to work where an individual risk assessment has been undertaken to assess and consider their own personal circumstances and to identify the risks and necessary controls to allow that member of staff to return to work. It may be necessary for those staff to be deployed in another role. In these circumstances, the shielded person should seek

Human Resources to provide

staff with up to date

information, guidance and

support.

School to support discussions

with Health care professionals.

Remote learning materials are

available through the Digital

Learning framework

Human Resources to provide

staff and line managers with up

to date guidance and support to

complete individual risk

assessments.

Where appropriate additional

measures put in place to support

an individual's return to the

workplace - agreed through risk

assessment process.

Human Resources to provide

staff with up to date

information, guidance and

support.

GP/medical advice prior to returning. See government guidance.

School to complete Individual RA in conjunction with staff member and remain flexible in how those members of staff are deployed to enable them to work remotely where possible or in roles in school where it is possible to maintain social distancing.

If a child or a member of staff lives with someone who is clinically vulnerable or clinically extremely vulnerable, including those who are pregnant, they can attend their education or childcare setting (if not symptomatic) – Individual staff RA completed where concerns raised.

Shielded/clinically extremely vulnerable adults are advised not to attend work.

Staff members or children living with a shielded or clinically extremely vulnerable person are advised only to attend an education or childcare setting, if stringent social distancing can be adhered to and in the case of children that they are able to understand and follow those instructions.

If a child or a member of staff lives with someone who is clinically vulnerable (but not clinically extremely vulnerable), including those who are pregnant, they can attend their education or childcare setting (if not symptomatic).

People who live with those who are clinically

extremely vulnerable or clinically vulnerable can

attend the workplace – concerns and control

measures discussed/agreed.

Human Resources to support

staff and line managers

complete individual risk

assessments and arrange flexible

working practices where

necessary.

Human Resources to provide

staff with up to date

information, guidance and

support.

Human Resources to provide

staff with up to date

information, guidance and

support.

2.

Transmission of the virus continued

National COVID-19 Alert Level 3

Limiting number of staff attending to the minimum needed to teach/lead/supervise groups of children attending.

Staff to notify SLT as early as possible if they or any member of their household are presenting symptoms and to follow NHS/111 isolation/medical advice.

Member of SLT on site each day and will establish

daily supervision levels and contact local authority (Education & Skills) if unable to operate safely. Parents/carers to be informed following LA discussion

Ensure there are adequate first aiders/paediatric in-line with HSE guidance and current paediatric first aid requirements under EYSF – refer to the school’s First Aid needs assessment [Note: update your First Aid/ Paediatric first aid needs assessment]

SLT/Office manager/ other [name] to check first aid cover each day

Ensure trained staff available to support children with additional needs

Ensure appropriate support is made available for pupils with SEND, for example by deploying (approp. trained) teaching assistants and enabling specialist staff from both within and outside the school to work with pupils in different classes or year groups.

Where support staff capacity is available, schools may consider using this to support catch-up provision or targeted interventions.

Staff to notify RW (HR) as soon

as possible so advice and

guidance can be provided.

Head of Campus (JDB/SPP) on

site every day with support from

other Senior leaders to support

the operational running of each

site.

Current level of first aid

provision is in excess of HSE

guidance. Daily list to be made

available in the event of

disruption to staffing levels.

Staffing of SEND provisions has

been assessed to ensure

appropriately trained staff are

able to work with pupils with

SEND requirements. Working

practices adapted to support

safer working. Where

appropriate individual student

risk assessment will be

completed to manage risks /

needs.

Additional time after the school

day has been identified for

intervention catch up provision.

This will be assessed and

reviewed in the Autumn term.

Subject to individual job descriptions, Teaching Assistants (where needed) deployed to lead groups or cover lessons, under the direction and supervision of a qualified, or nominated, teacher. TAs can lead a lesson under the direction of a qualified Teacher. Level A and B TA’s should not be required to supervise whole classes in the absence of a qualified teacher. Level C TAs job descriptions provide for them to cover classes occasionally during the absence of the teacher so Level Cs should not be required to lead lessons as part of planned arrangements. Level D /HLTAs can be asked to supervise classes but this should not be for an indefinite period. Any level of TA may volunteer to do this providing they are suitably skilled/experienced.

Existing safeguarding procedures and controls should be reviewed remain in place and any potential impact due to COVID-19 related issues, closely monitored/managed.

Potential use of additional

tutoring funds to be considered.

We are not planning on using TA

staff to lead lessons. In the event

of teacher absence Internal

cover staff may be used in

conjunction with agency supply

teachers.

Safeguarding staffing

arrangements have been

reviewed and are communicated

to staff via updated handbook.

Capacity and processes in place

to support students return.

2.

Transmission of the virus continued

Emergency key holder procedures in place so that the school can be opened/closed should premises staff be unable to attend work

Flexibility amongst teaching staff to teach/lead different year

School to check that external providers (e.g. catering providers) have robust COVID-19 arrangements in place.

Where existing teachers/staff have to operate across

different classes and year groups, they try to keep their distance from pupils/other staff - ideally 2m from other adults.

(Where possible) the number of (visiting) supply teachers, temporary staff or peripatetic teachers used minimised, given longer assignments and particular care to maintain distance from other staff and pupils and robust hygiene arrangements.

Mixing of volunteers across groups kept to a minimum and to remain 2m away from staff/pupils.

Arrangements are in place and

cover arrangements in place.

Teaching staff expected to teach

different year groups. Timetable

/ rooming has been adapted to

accommodate new structure

and minimise movement.

Caterlink have procedures in

place and emergency

procedures agreed in case of

closure of catering facilities.

All classrooms to be assessed to

ensure maximum social

distancing.

Timetable is fully staffed and

internal cover staff are available.

External teachers are only used

where essential.

3. Children absence from school for a prolonged period of time due to self-isolating or school closure Missed learning

Pupils National COVID-19 Alert Level 3

Most pupils expected to return to fulltime education from September 2020 – excepting those symptomatic/positive result COVID-19 pupils, those continuing to ‘shield’ under medical advice or ill with non-COVID conditions.

Communicate clear and consistent expectations around school attendance to families - pupils of compulsory school age must be in school unless a statutory reason applies.

[Detail immediate remote education support here, including those contingency arrangements for outbreaks] e.g.:

Remote learning platform to be used and appropriate support provided by school and LA.

Home learning resource page on BEEM

Home resources packs to be sent home

Appropriate differentiation needed to cater for all ability levels including children with SENs

Year groups to allocate responsibilities for work to be completed remotely

Parents without access to a computer/tablet/phone to inform the school so that learning and resources can be sent home

Children’s absence will be authorised, code as per DfE guidance. LA to be informed. No fines will be issued for related pupil absences.

Pupil numbers to be confirmed with DfE and LA as requested

Await and follow further DfE technical guidance for

schools, regarding the recording of attendance and

absence.

Guidance issued to

parents/carers advising of the

expected return of pupils to as

close to full time as possible

given the need to stagger and

create year group ‘bubbles’. The

exception are those who are

symptomatic or have tested

positive.

Remote learning platform is well

established and will continue to

form part of the curriculum.

All pupils have access to a digital

device and internet.

Home working packs to be

available if required.

• SEND team continue to differentiate work where there is an identified need. • Engagement with remote learning is monitored by Pastoral teams and on-going supportive conversations happening. • Parents have been surveyed about access and issues resolved. Where needed lap tops / iPads / 4G routers have been distributed either through school or DfE strategy.

4. Local restrictions – limited attendance in educational settings (TIER system)

Pupils/Staff National COVID-19 Alert Level 3

Schools to be aware of DfE guidance in respect of the potential need to implement the TIER system CONTAIN framework if local restrictions are introduced.

Schools to update contingency plans to include arrangements for implementation of the TIER system and limiting-site attendance

Secondary schools to consider and plan a rota system Plan for Tier 2 for limited on-site attendance

DfE (Contain Framework) and any local guidance to be followed, where required.

3 3 9 Tier 1 announcement will

require all pupils to wear face

coverings.

Tier 2 – Revert back to partial re-

opening system.

Tier 3 - Revert to key worker

and vulnerable children rota

system

Tier 4 – Vulnerable Children

only.

Follow DfE guidance for local restrictions.

5. School closure: full or partial due to COVID infection outbreak or staff shortages etc.

Pupils National COVID-19 Alert Level 3

School closure protocols followed including seeking advice from and informing the LA; communication protocols for staff/ parents/ contractors etc.

Work with the Local Public Health Protection Team who will advise if additional action is required. In some cases, HPT may:

- recommend a larger/group self-isolate as a

precautionary measure

where an outbreak is confirmed (and in consultation with the local Director of Public Health), dispatch a mobile testing unit

3 3 9 HPT advice will be sought and followed.

Clear communication will be

provided to parents / carers /

students and staff.

3 2 6

6. Physical distancing (PD) and grouping

Infection of staff and children

National COVID-19 Alert Level 3

Minimise contact and mixing between individuals and maintain social distancing, wherever possible, including: - grouping children together (mixing into wider groups for specialist teaching, wraparound care & transport, are permitted) - avoiding contact between groups - arranging classrooms with forward facing desks/seating side-by-side. - staff maintaining distance from other staff and pupils as much as possible [Prioritise adult to adult contact first, then adult to pupil, then pupil to pupil]

Physical distancing will be managed between groups of children and between adults

Maintain consistent groups/bubbles (children and staff) and keep apart, where possible (whatever the size of group).

Record of pupils/staff kept for each group (and any

close contact (proportionate recording process) that takes place between staff/children in different groups) to assist contact tracing in the event of a positive COVID-19 test.

Large gatherings (such as assemblies or collective worship) with more than one group avoided.

State the size of your ‘bubbles/groups’: - Secondary/KS4, KS5 consider whole year group

if cannot be achieved with smaller groups.

- Primary/KS3 – consider full class ‘bubbles’.

Limit interactions in shared rooms/social spaces as

much as possible.

Stagger/timetable to keep groups apart – start/end

of day, movement, lunch, breaks etc.

Staff in secondary schools maintain distance from

pupils, staying at the front of the class, and away

Guidelines issued to pupils and

staff regarding expected

conduct.

Children split into year group

bubbles with no mixing of these

bubbles. Within these group’s

pupils are contained within set

classes where possible.

Classroom lay out has been

adapted to support, where

possible, forward facing desks /

side by side seating.

Timetable amended to ensure

groups arrive and have breaks at

separate times. Movement

around school also limited to 1

group where possible with zonal

rooming implemented to keep

groups apart.

School MIS system records

pupil/teacher and pupils/pupil

contacts and can be interrogated

to facilitate contact tracing.

No large gatherings are planned.

Assemblies will be done through

Microsoft TEAMs

Groups consist of a single year

group (Y7=180, Y8=207, Y9=220,

Y10=267, Y11=275, Sixth

Form=150)

KS3 groups will maintain class

bubbles where timetabling

allows. Zonal rooming with

from their colleagues where possible. [Ideally, adults should maintain 2 metre distance from each other, and from children]

Avoid close face-to-face contact and minimise time spent within 1 metre of anyone.

Children old enough, supported to maintain distance within groups & not touch staff or peers where possible.

When staff or children cannot maintain distancing, particularly with younger children in primary schools, those with complex needs or where space does not allow, the risk reduced by keeping pupils in smaller, class-sized groups with consideration of the need to maintain the safety, security, safeguarding and welfare of those children who may require physical contact.

Physical distancing will be managed within groups (‘bubbles’) between children and supervising adult(s) so far as is reasonably practicable

Where a child routinely attends more than one setting on a part time basis, school/setting work collaboratively through the system of controls to address any risks identified.

Children should walk in single file (observing 2m rule where possible) when moving about the building and must not hold hands.

The general use of face coverings is currently voluntary in school settings – unless required for specific tasks or where 2m distance cannot be maintained whilst a symptomatic child is awaiting collection.

staggered breaks and start finish

times allows groups to be kept

separate at all times.

Classrooms have been assessed

to ensure teachers can teach

from the front of the class with

sufficient distance from pupils.

DfE guidance to be

communicated and followed.

DfE guidance to be

communicated and followed.

Students with complex needs to

remain in SEND groups if

required with individual risk

assessments to be completed if

requested.

Access to college provision for KS4

students under review and to be

confirmed.

Current use of face coverings in

communal areas by students and

staff will be voluntary unless Tier

1 or greater local restrictions are

introduced in which case to be

used:

in communal areas and where the layout of the school makes it particularly difficult to maintain social distancing when staff and pupils are moving around the premises (e.g. corridors) in areas of national government intervention (local lockdown).

where, in addition to existing hygiene measures and system of

Consideration Review of one-way systems to maintain enable better physical distancing (PD) undertaken, pending full opening.

In the event of a fire/emergency evacuation, PD to be practiced as far as possible, but nearest available exit to be used (over any one-way systems in place). PD to be practiced at assembly point (as far as practical). Refer to schools revised evacuation procedure.

controls, the use of face coverings for staff, pupils or other visitors would provide additional confidence to parents to support a full return of children to school.

Use in classrooms avoided due to negative impact on learning.

Face coverings to be worn correctly and clear instructions given – see how to put on, remove, store and dispose of face coverings – including importance of washing hands

Re-useable face coverings safely stored by wearers in individual, sealable plastic bags between use.

Small supply of ‘school’ face coverings held, where forgotten, lost, damaged, damp or contaminated.

Awareness that some individuals are exempt from wearing face coverings

2m markings in place around the

school to facilitate physical

distancing.

Floor markings in place

indicating one-way system.

Staggered break and lunch times implemented if PD cannot be maintained and so that these areas do not become over-crowded. Children to eat packed lunch in their classroom if necessary.

Pupils to eat together in own groups. Same group to eat together - two metre distancing to be maintained, wherever possible and surfaces cleaned between groups.

Attendance times staggered locally to minimise contact/enable better physical distancing.

Rooms are well ventilated where possible including dining halls

Protocol/staggered times/queuing system in place to avoid people congregating at drop-off/pick-up times and agreed access/egress routes to enable better physical distancing which is communicated to parents/ guardians.

Contractors/other visitors only allowed on site with prior arrangement for and ideally, outside school hours e.g. emergency or statutory compliance works. Records kept of all visitors. – visits to be arranged in advance in line with Schools Bulletin HS/4/20 dated 11/5/20.

Specific arrangements in place for free school meals collection (for those not attending) [state arrangements.]

Liaison with ‘dedicated’ Home to School Transport (HTST) team, providers and LA to ensure similar ‘grouping’ physical distancing/spacing, hand hygiene and cleaning controls etc. in place. Face coverings considered, only where approp.

Physical distancing practised in all internal/external rooms/areas of the school and signage/regular reminders to reinforce

Minimise contact and mixing through small groups – calculate how many pupils can attend to allow for PD.

Avoid use of public transport where possible but where unable, remind staff/families to follow government recommendations when travelling e.g. possible follow government guidelines regarding face coverings, physical distancing etc. safer travel guidance for passengers and practice good hand

Exits are clearly identified. In the

event of a fire/emergency

evacuation all staff and pupils

are to make their way to the

nearest exit and then make their

way to the assembly point.

Break and lunch periods have

been staggered to ensure that

groups eat together in their own

year groups. Before use of

catering facilities by the next

group agreed cleaning regime

will occur.

Staggered timetable in place to

avoid congregation at drop off

and pick up times. Parents

reminded about no dropping off

on school premises

Contractors not permitted to

work in a zone occupied by

pupils except in an emergency.

All visits are to be pre-arranged

and kept to a minimum.

SEND team to liaise with HTST

provider to ensure guidelines are

followed.

Guidance issued to staff, pupils

and parents. School is working

hygiene, physical distancing, use of face coverings etc.

Car journeys restricted to those from the same household (where possible) – no car sharing.

Home to School transport – school to check similar protocols in place.

Practice physical distancing where possible and with consideration of the ages of the children by arranging layout of classrooms and activities

with local transport companies

to provide suitable public

transport links. School to

reinforce key messages when

travelling on public transport.

Guidance issued to staff, pupils

and parents/carers reinforcing

key messages.

6. Physical distancing (PD) and grouping continued

National COVID-19 Alert Level 3

Where possible assign same teacher to same group

of children and keep in same groups at all times.

Max. class 15 for primary schools (to be assessed

according to ability to maintain physical distancing).

Staff breaks covered by the same member of staff

each day to reduce mixing where possible.

Where possible and with consideration of the ages of the children each child to use a designated area (desk and chair/equipment) throughout the day, with thorough cleaning of the rooms at the end of the day.

Maximise learning opportunities outdoors – schedule in times for different groups to be taught and play outside. As far as possible, staff are to avoid games and activities that lead to physical contact between children.

Ensure toilets do not become crowded by limiting the number of children who use the toilet facilities at one time - different groups don’t need allocated toilets but these should be cleaned regularly and pupils encouraged to clean hands thoroughly.

Reduced the number of groups that attend each assembly/ schedule attendance for different groups at different times or days. If this is not possible no assemblies to take place if physical distancing cannot be achieved

Timetable use of the staffroom and occupancy of offices to minimise numbers of staff using at the same time

Reminders to children not to hold hands, hug, touch or jump on each other etc. with due consideration of their age and level of understanding.

Staff to avoid physical contact with children,

wherever possible, however essential contact (e.g. to preserve the safety of a child, to prevent injury or self harm, for first aid and/ or for safeguarding purposes) would continue.

All lessons are scheduled to

ensure classrooms are only to be

used by a single group. Where

specialist rooms are needed

time has been allowed for

cleaning between 2 year groups

using the same room.

Where possible PE lessons have

been timetabled outside.

Staggered timetable limits the

number of people using facilities

at any one time.

Staggered breaks and lunches

ensure that peak usage of

communal facilities will be

reduced.

SLT / staff members will be in

corridors reminding pupils of

expected conduct.

Additional PPE equipment

available at main offices for use

in first aid and safeguarding

situations.

7.

Physical Distancing SEND pupils Difficulty for some children to follow social distancing guidelines or those requiring personal care.

Infection of staff and children

National COVID-19 Alert Level 3

Physical distancing practiced as far as possible but acknowledged not (often) able to when working with pupils who have complex needs or who need close contact care.

Guidance for full opening: special schools and other specialist settings followed. DfE / PHE guidance followed - staff increase their level of self-protection, such as minimising close contact (where appropriate), cleaning frequently touched surfaces, and carrying out more frequent handwashing.

SEND risk assessment guidance considered and followed including consideration to home schooling when needs cannot be safely met.

Use of social stories at home to help inform changes when children return.

SEND pupils’ educational and care support and interventions provided as normal (incl. specialists, therapists, clinicians and other support staff) and staff increase level of self-protection (as above).

3 3 9 • Rooms to be provided with lidded bins and anti-bacterial spray and cloths, tissues and Hand Sanitiser. • Risk assessments completed for all pupils with EHCP’s. • Wellbeing to share resources for parents/carers to use with pupils at home to help with transition back to school

Bespoke timetables written

for SEND pupils where

appropriate.

PSHE curriculum to reflect

these changes and lived

experiences.

Outside agencies will

resume meetings scheduled.

These will be carefully

planned and manged to

adhere to social distancing

requirements.

2 1 2

8. Inadequate health and hygiene

Infection of staff and children

National COVID-19 Alert Level 3

Induction for all members of the school community (pupils/staff/peripatetic teachers) to explain the latest COVID-19 safety arrangements and guidelines to follow with regular reminders.

Encourage staff and pupils to feedback any concerns/issues regarding the measures in place.

Continual reminders/routines for (staff/pupils/visitors etc.) to wash hands (effectively) for 20 seconds and handwashing facilities available and replenished, including: - when they arrive at school

- when they return from breaks

- when they change rooms

- before and after eating and play

Hygienic wipes or cleaning supplies/hand sanitiser available in each classroom/ office and stored out of reach. Tissues and lidded bins to dispose of waste also in every classroom/ office.

Anyone entering the building should sanitise/wash their hands with clear instructions for visitors to follow on where to wash/availability of hand sanitiser and dedicated toilet facilities.

Robust cleaning regime in place and arrangements to deal with suspected or symptomatic COVID case, including deep clean following Government guidance

Door handles, light switches, computer key boards, toys and other touch points regularly disinfected throughout the day.

More frequent cleaning of rooms /shared areas that are used by different groups.

Premises staff/ other [state who] to ensure that appropriate cleaning resources/protective clothing is ordered as required following DfE guidance.

Premises staff / other [state who] to ensure availability and replenishment of hand gel/liquid/wipes/ soap/tissues/bins.

Premises staff to continue to ensure that the hot water system is working properly – any issues reported promptly.

Keep rooms ventilated by opening windows and doors where possible and safe to do so.

3 3 9 4 Handwashing stations to be

placed outside student

entrances to support effective

hand washing routines before

entering buildings.

Advice and guidance documents

have been sent to all

parents/carers/ staff and

students reinforcing

expectations

Hand sanitizers to be available in

all classrooms and wall mounted

where possible. Additional units

placed in communal areas.

All rooms to be equipped with

lidded bins, antibacterial spray

and cloths.

Fire doors to be held back with

magnetic hold backs integrated

into the fire alarm and occupied

classroom doors to be wedged

open and staff advised to close

the door in the event of the

room being vacated or

evacuated.

Where appropriate windows will

be fixed / replaced to support

maximum ventilation.

Agreed cleaning regime to be

checked for completion on a

daily basis before the site is

opened to general staff, pupils

and visitors.

Facilities staff to have rota of

rooms in use by more than one

year group (bubble) and to clean

between uses.

Adequate stock (approx 1

month) supply of additional

1 3 3

Children are to be reminded regularly of effective hand washing and this should take place as a minimum on arrival and before and after every break and lunchtime

cleaning materials to be held in

stock.

Signage to be installed at

student entrances with

instructions on where to

assemble on entering the

building.

Classrooms to have all non-

essential fittings, furniture and

resources removed with

remaining furniture situated to

support social distancing.

Pupils to bring own resources

with a “kit list” being distributed

to pupils. Additional stock to be

available for pupils to ensure no

sharing.

One way markings installed with

posters and floor stickers.

Waste is to be double bagged

and stored for 72 hours before

final disposal as domestic waste.

Posters and signs to be displayed

at student entrances with

instructions on where to

assemble upon entering the

building.

NOTE: By the end of the summer term, PHE will publish revised guidance for cleaning non-healthcare settings to advise on general cleaning required in addition to the current advice on COVID-19: cleaning of non-healthcare settings guidance

8. Inadequate health and hygiene continued

National COVID-19 Alert Level 3

Regular supervised use of hand sanitiser where soap/water not immediately available.

Remind children not to touch their eyes, nose and

mouth with unwashed hands Anyone handling food must wash their hands

before and afterwards Anyone who has to treat a cut

or wound must wash their hands before and afterwards

Posters showing effective hand washing and other

advice re good hygiene to be displayed above each wash station/sink and in toilets

Posters and lesson plans on general hand hygiene can be found on the eBug website

Good respiratory hygiene – “Catch it, Bin it, Kill it” approach - staff and children told to use a tissue or cover their mouth and nose with a bent elbow, when coughing or sneezing. Tissues to be disposed of in lidded bins and to be emptied at the end of each day and double bagged. Hands must be washed after coughing or sneezing, with soap and warm water.

Support for pupils who struggle to maintain good respiratory hygiene (e.g. who spit uncontrollably or use saliva as a sensory stimulant) and the staff who work with them, by reviewing the individual RA for those pupils

Supervision of corridors by SLT

and supported by all staff at

lesson changes.

“Good Hygiene” posters

displayed around both sites.

Caterlink operating with

enhanced hygiene procedures.

First aid procedures involve

hand washing before and after

dealing with cuts in addition to

wearing gloves.

Good hygiene posters displayed

around both sites including at

hand washing stations.

Good respiratory hygiene

posters displayed around both

sites with children receiving

additional guidance. Bins are

emptied by NVIRO on a daily

basis with bin bags being double

bagged and stored for 72 hours

before being treated as

domestic waste.

Individual risk assessments for

students identified as struggling

to maintain good respiratory

hygiene with support and

guidance provided where

necessary.

9. Cleaning – inadequate supplies of products/ arrangements

Infection of staff and children

National COVID-19 Alert Level 3

Arrangements in place for regular cleaning of surfaces that children are touching, such as toys, books, tables, chairs, doors, sinks, toilets, more regularly than normal using standard products, such as detergents. In the event that standard detergents become unavailable, bleach can be used where COSHH risk assessment demonstrates it is safe to use . Follow the COVID-19: cleaning of non-healthcare settings guidance.

Seek to prevent the sharing of frequently used individual equipment where possible. Ensure play equipment is cleaned between different groups of children using it, and that multiple groups do not use it simultaneously.

Review the use of Remove soft furnishings, soft toys and toys that are hard to clean (such as those with intricate parts).

Classroom based resources/shared materials e.g. books and games shared within bubble and cleaned/disinfected regularly, along with frequently touched surfaces. and surfaces should be cleaned and disinfected more frequently.

Resources that are shared between classes or bubbles, such as sports, art and science equipment should be cleaned meticulously between bubbles, or rotated to allow them to be left unused for a period of 48 hours (72 hours for plastics) between use by different bubbles.

Limit the amount of equipment pupils bring into the setting each day, to essentials such as lunch boxes, hats, coats, books, stationery, mobile phones and bags. Pupils and teachers can take books and other shared resources home, although unnecessary sharing should be avoided - robust handwashing, cleaning etc. followed.

No/limit school resources; e.g. home reading books sent home and children bringing in books/toys into school

Thorough cleaning of areas that a symptomatic child has touched - Public Health/DfE/Gov guidelines on decontamination/deep cleaning to be followed

Agreed enhanced cleaning

regime in place and to be

checked on a daily basis before

students are allowed to enter

the buildings.

Students have received guidance

on required equipment required

for school to avoid sharing

resources. School has stock of

spare equipment to avoid the

need for sharing.

Soft furnishings and non-

essential equipment to be

removed from classrooms.

Classrooms that are being used

by multiple year groups to be

cleaned in between uses by the

sites team with subject specific

equipment to be cleaned by

technicians.

List of required equipment given

to students, parents and carers.

Students to be responsible for

taking their exercise books

home.

Arrangements in place with in-house/NVIRO cleaners for thorough cleaning of all areas in use. Consider whole school closure to ensure all areas are thoroughly cleaned each week

Cleaners to wear disposable gloves and aprons and if an area has been heavily contaminated such as with visible bodily fluids from a person with COVID-19, use protection for the eyes, mouth and nose, as well as wearing gloves and an apron.

The setting should ensure an adequate supply of essential supplies.

A monitoring system for PPE should be introduced to ensure that a supply of stock is available to all who require it.

Any area where individuals have

tested positive for COVID-19 will

be quarantined / deep cleaned

by NVIRO

All areas will be cleaned to a hi-

specification daily with a daily

check before staff and students

are allowed in buildings.

PPE to be supplied by NVIRO.

Spare supplies are available in

school should the need arise.

Supplies of PPE and cleaning

equipment checked daily and

replenishments ordered in

advance of requirement.

All PPE requests should be made

through the Sites manager

10. Arrival and departures – staff/pupils (incl. transport considerations)

Infection of staff, children and families

National COVID-19 Alert Level 3

Process/communication for safely removing face coverings when pupils and staff (who use them arrive at school). how to put on, remove, store and dispose of face coverings

Pupils instructed not to touch the front of their face covering during use or when removing them.

Temporary face coverings disposed in a covered bin and reusable face coverings placed in a plastic bag to be taken home. Hands washed again before heading to their classroom.

Parents’ drop-off and pick-up protocols (including the consideration of staggered start times, one parent/carer, where possible) in place to minimise adult-to-adult contact: asking parents to maintain 2m distancing when they drop off and collect children, whilst maintaining safeguarding/visual controls.

Public transport avoided where possible – those using public transport should refer to the safer travel guidance for passengers

Public transport use by pupils, particularly in peak times, should be kept to an absolute minimum – staggered start times considered to avoid peak times.

Protocols checked/agreed with HTST team, including: - organised queuing and boarding where possible

- distancing within vehicles wherever possible

- the use of face coverings for children over the

age of 11, where appropriate, for example, if

they are likely to come into very close contact

with people outside their group or who they do

not normally meet

Encourage parents, staff and pupils to walk or cycle

to school if at all possible and consider using ‘walking buses’ (a supervised group of children being walked to, or from, school),

Work with local authority to promote safe cycling routes, where possible.

Tell parents their allocated drop off and collection times and the process for doing so, including protocols for minimising close contact (for example,

3 3 9 Staggered arrival and departure from the school campuses for all year groups. School will follow current government guidance on the use of face coverings / face masks. Staff / Parents /Carers and students have been given clear messages. It is accepted that individual staff / students may wear face covering / face mask as part of mitigating actions following an individual's risk assessment

Accessing rooms directly from outside where possible.

If possible, a queuing system / one-way in and one way out will be in place.

Signage/markers to indicate required distancing using signage and/or floor markings.

Information poster on reducing risk of infection on building entrance and where adults converge

Outside handwashing stations

installed to facilitate

handwashing upon arrival at

site.

Parents / Carers who wish to

drive their child to school due to

the distance from home must

not drive into the school

campus, nor stop immediately

outside the school gate/ Parents

/ Carers have been advised to

stop a safe distance away,

respecting the highway rules as

per normal and the child must

2 1 2

which entrance to use). One adult only to drop off/pick up children.

Make clear to parents that they cannot gather at entrance gates or doors, or enter the site (unless they have a pre-arranged appointment, which should be conducted safely).

All adults and children to clean/sanitise their hands on arrival/entry to the school

Encourage parents not to leave buggies, car seats and scooters at the school and if this is essential, items are to be left outside the school building.

sanitise their hands on entering

the school building.

The school will promote safe

travel to school including

walking and cycling where

possible.

Guidance sent to parents

advising not to enter school

premises except by prior

appointment.

Hand wash stations to be

installed outside main entrances

in addition to hand sanitizers

inside entrances with guidance

sent to students, parents and

carers regarding the importance

of good hygiene.

11. Arrival and departures - Visitors

Infection of staff, children and visitor

National COVID-19 Alert Level 3

No non-essential visitors to the setting/school and

out of hours where possible. Records kept of all visitors.

Visitor induction to COVID protocols, including: - Hand washing/sanitising on arrival and visitor

instructed of need to use/location of wash station/toilet, hand sanitiser etc.

Tell suppliers (prior to visit) not to enter the

education or childcare setting if they are displaying any symptoms of coronavirus (following the COVID-19: guidance for households with possible coronavirus infection)

Procedure for delivery of food and other supplies so that deliveries are left outside: [State location of drop off area and procedure]

All maintenance work/ checks should be completed outside of operational hours wherever possible.

Emergency maintenance/ repair work can take place

if safe to do so during operational hours and usual safeguarding and contractor management procedures apply.

Contractors visiting premises – let them know

arrangements in advance of visit and check that they have robust social distancing procedures in place. Office/ reception staff to log their arrival and departure from site.

2 2 4 Only essential visitors to be

allowed onto site to facilitate

the running of the school.

Where possible these should be

outside of regular school hours

with all visitors reporting to

reception and signing using the

visitor log. Hand washing

stations and hand sanitizers

available at all visitor entrances

with good hygiene posters

prominently displayed.

Visitors to be asked if they are

displaying symptoms or have

tested positive for COVID-19.

Entry to be refused for those

who pose a risk.

Delivery of food supplies are to

be left on the hardstanding in

the north car park. Deliveries to

reception to be left in cupboard

outside main reception where

practicable.

With the exception of work

undertaken by Site team, all

other planned maintenance

work and checks are to be

organised outside of operational

hours.

Emergency works may take

place during operational hours

avoiding areas occupied

wherever possible

All contractors arranging visits

for maintenance and checks to

1 2 2

be informed of school policies

and copies of their risk

assessments required in

advance. All contractors to

report to reception and to sign

in using the visitor log.

12.

Extra-curricular provision – transmission of the virus

Consideration given to resuming/planning the return of any breakfast and after-school provision where this can work alongside wider protective measures, including keeping children within their year groups or bubbles, where possible. If it is not possible to maintain bubbles being used during the school day small, consistent groups used.

Refer to guidance produced for summer holiday childcare - Protective measures for out-of-school settings during the coronavirus (COVID-19) outbreak to aid planning extra-curricular provision.

Parents advised to limit the number of different wraparound providers they access, as far as possible.

As with physical activity during the school day, contact sports should not take place. (see Physical Activity below)

Extra-curricular activities to be planned in line with the up to date guidance at the time (September). Extra-curricular provision to be planned at the start of the Autumn term, adhering to the guidance available. The school will adhere to all the individual guidance and updates available for each specific sporting / physical activity.

13.

Physical activity in schools – transmission of the virus

Pupils kept in consistent groups, sports equipment thoroughly cleaned between each use by different individual groups, and contact sports avoided.

Outdoor sports prioritised where possible, and large indoor spaces used where it is not, maximising distancing between pupils and paying scrupulous attention to cleaning and hygiene.

External facilities only used in line with government guidance for the use of, and travel to and from, those facilities.

Work with external coaches, clubs and organisations for curricular and extra-curricular activities subject to obtaining provider assurance/evidence that this is safe to do so and careful consideration how such arrangements can operate within school wider protective measures.

PE groups are timetabled within

year group bubbles and are

static. Indoor facilities to be

cleaned between lessons where

being used by multiple year

groups. Where possible PE will

be taught using outside facilities

and grounds.

Outdoor sports to be prioritised

with indoor facilities cleaned by

NVIRO on a daily basis.

Government guidance will be

followed when using external

facilities.

Use of external coaches to be

kept to minimum and where

employed updated government

guidance to be followed.

Updated guidance on physical

activities in schools can be found at

the links below:

- guidance on the phased return of sport and recreation - guidance from Sport England for grass root sport. - advice from organisations such as the Association for Physical Education and the Youth Sport Trust - School PE leads

- BHCC Outdoor Education & PE Support Service

14.

Educational visits

No domestic (UK) overnight and overseas educational visits permitted at this stage - see coronavirus: travel guidance for educational settings.

Consider resumption of non-overnight domestic educational visits in the autumn term, subject to additional COVID-19 measures in place.

Children kept within their consistent group, and the coronavirus (COVID-19) secure measures in place at the destination.

Use of outdoor spaces in the local area to support delivery of the curriculum.

Schools consult the health and safety guidance on educational visits

Additional Guidance and support from Paula Greening, Outdoor Education Adviser and documentation on EVOLVE.

No overnight or overseas educational visits will take place until DfE guidance permit.

School Trip/Day visits will only take place in line with Government guidelines.

Students will only be with other students from their Year group bubble.

Where possible we will only visit outside / outdoor locations

15. Sickness at setting Infection of staff and children

National COVID-19 Alert Level 3

The school must will engage with the NHS Test and Trace Governments trace and track procedure where a member of staff or pupil is symptomatic or has been diagnosed.

Communicate to staff, parents/carers they need to be ready and willing book a test, self-isolate and inform school of the result of NHS Test & Trace.

Children instructed to let staff know immediately if they start feeling unwell (hot, new continuous cough, loss/change of smell/taste).

Staff aware of and vigilant to symptoms of coronavirus.

Procedure in place to be followed if staff or children become unwell on site with a new, continuous cough, high temperature or loss /change of smell or taste, including:

Who will liaise with the local Health Protection Team and provide any necessary information or support to allow them to conduct their rapid risk assessment to confirm who has been in contact with the person.

Process for sending home any people identified by the Health Protection Team and informing them of the need to self-isolate for 14 days

How staff/ parents/ guardians will be informed following the Health Protection Team advice/ templates

Protecting personal data - not sharing the names or details of people with coronavirus (COVID-19) unless essential to protect others.

Symptomatic staff will be sent home to self-isolate

and must arrange a test via NHS Test and Trace and

school informed of the result.

Symptomatic child will be moved to a room [STATE

ROOM] where possible away from others, door to

be closed and window opened for ventilation. Whilst

awaiting collection, the child supervised by one

member of staff. Parent/carer must arrange a test

for child via NHS Test and Trace and school informed

of the result.

If it is not possible to isolate child, move them to an area, which is at least 2 metres from others.

The child should use a separate toilet and this should then be thoroughly cleaned before being used by

If child tests positive for Covid-19 other children in their group will be asked to self-isolate for 14 days

Upon identification of suspected of confirmed case of COVID-19 headteacher to be informed and will ensure correct measures are followed. DfE note: By the autumn term, all schools will be provided with a small number of home testing kits that they can give directly to parents/carers collecting a child who has developed symptoms at school, or staff who have developed symptoms at school, where they think providing one will significantly increase the likelihood of them getting tested.

If someone tests negative, if they feel well and no longer have symptoms similar to coronavirus (COVID-19), they and other members of their household can stop self-isolating. If they are unwell (e.g. with another virus, such as a cold or flu) they should avoid contact with other people until they are better. If someone tests positive, they should follow the ‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection’ and must continue to self-isolate for at least 7 days from the onset of their symptoms and then return to school only if they do not have symptoms other than cough or

anyone else (in line with guidelines). Cleaning in non-healthcare settings/sealed for 72 hours, then cleaned.

A small PPE supply is available for staff supervising children presenting with symptoms before collection where 2m distance cannot be achieved. A facemask should be worn by the supervising adult if a distance of 2 metres cannot be maintained. If contact with the child is necessary, then gloves, an apron and a facemask should be worn by the supervising adult. If a dynamic risk assessment by the first aider determines there is a risk of splashing to the eyes, for example from coughing, spitting, or vomiting, then eye protection should also be worn.

The member of staff supervising the child being isolated must wash their hands thoroughly for 20 seconds with soap and running water or use hand sanitiser after the child is collected.

A symptomatic member of staff or child should take the shortest route out of the building.

Clean the area around the person with symptoms with normal household disinfectant.

Contact PHE SE HPT by email - SSHPU@phe.gov.uk on 03442253861 to notify of single symptomatic case for risk assessment support and follow up – see full PHE South East Health Protection Team flowchart (incl. cleaning requirement etc.) on BEEM designated COVID-19 page. Out of hours number – 0844 967 0069.

Where a child/children/staff member/s tests positive, the rest of their group may be sent home and advised to self-isolate for 14 days (as guided by public health). Contact PHE SE HPT on 03442253861 / Out of hours number – 0844 967 0069 to notify of single symptomatic/confirmed case AND also where 2 or more confirmed cases in the same group/class - for risk assessment support and follow up – see full PHE South East Health Protection Team flowchart Other household members of this wider group do not need to self-isolate unless their child starts to have classic symptoms or instructed to do so by public health.

loss of sense of smell/taste. Other members of their household should continue self-isolating for the full 14 days.

Positive/diagnosed staff cases reported to H&S team on HS2 form and investigated as per current procedures

COVID-19 testing available for staff who are symptomatic via the Governments Testing website and BHCC Covid-19 testing page

16. Staff Wellbeing - Staff are worried and feel stressed because of the national situation and fear of the risk of infection

All Staff including SLT

National COVID-19 Alert Level 3

Staff have access to BHCC wellbeing pages and school wellbeing plan.

Governing boards and school leaders should have regard to staff (including the Headteacher) work-life balance and wellbeing. Schools should ensure they have explained to all staff the measures they are proposing putting in place and involve all staff in that process.

Headteacher wellbeing considered and monitored by the Governing Body and support provided [ADD DETAIL OF SUPPORT]

Please refer to pages 6/7 ‘Transmission of virus continued’ for the latest shielding/vulnerability advice and completion of the COVID-19 Individual Risk Assessment used to assess the potential risks to a vulnerable person to return safely.

Clinically extremely vulnerable staff identified and advised to rigorously shield at home and not attend work. Under exceptional domestic circumstances (i.e. where remaining at home throughout the day creates an additional and higher risk) shielded/ extremely vulnerable staff may return to work where an individual risk assessment has been undertaken to assess and consider their own personal circumstances and to identify the risks and necessary controls to allow that member of staff to return to work. It may be necessary for those staff to be deployed in another role.

If a staff member lives in a household with someone who is extremely clinically vulnerable – see COVID-19: guidance on shielding and protecting people defined on medical grounds as extremely vulnerable guidance, only attend an education or childcare setting if stringent physical distancing can be adhered to. Alternative home working arranged where this is not possible.

Open-door policy for staff to raise any wellbeing concerns - including becoming overwhelmed – and regular SLT check-ins.

Staff briefing regarding new arrangements and expectations – including those for staff working at home.

Staff briefing to be continued in a TEAMs format.

Staff Wellbeing group to

continue to meet fortnightly to

support sharing of information

and provide a forum for

questions / concerns to be

raised.

Take time to provide opportunities for staff to access supportive conversations / counselling. Where appropriate increase frequency of supervision for vulnerable staff and regularly review risk assessment.

Mental Health training for staff Wellbeing WhatsApp group

available for staff to join to share experiences and support.

HR / Wellbeing group and

safeguarding team available to

support staff and provide

reassurances where appropriate.

Updated guidance to be distributed to all staff.

School email addresses to be

used for communication with staff. Reular staff briefing (TEAMs) / Weekly staff bulletin

Teaching groups kept small (no more than 15 pupils per class in Primary Schools) with hygiene measures and physical distancing procedures in place to reduce likelihood of infection transmission.

Agreed methods of communication – e.g. email, Ping, WhatApp groups, website, staff contact numbers, text alerts, line manager contact and support etc.

DSE guidance on BEEM and BHCC website . Regular breaks to be programmed in for all staff. Use of staff rooms should be minimised, although

staff must still have a break of a reasonable length during the day.

will provide regular upates and information.

Timetable provides for regular breaks for all members of staff.

Staggered timetable ensures peak usage of staffrooms is reduced with additional measures in place to promote physical distancing. Teaching staff are only required to attend where they are teaching / on duty to reduce adult numbers on each site.

Staff Wellbeing Continued

All staff including SLT

National COVID-19 Alert Level 3

SLT to monitor who is ill and make contact if possible for those that live alone SLT to follow guidance re PPE from LA/DfE/PHE etc. to ensure staff have appropriate types and supply of PPE

The use of face shields should be considered where staff have particular concerns and used/provided where task RAs dictate.

Cleaning/premises staff provided with PPE including disposable gloves, aprons and face mask

Limit close contact with other staff by staggered arrival/departure times and staggered use of staff rooms and offices to limit occupancy.

Regular staff meetings – remotely if possible or outside (weather permitting)

CPD and training accessed via eLearning when possible

Bereavement support and guidance available STATE LOCAL SUPPORT AVAILABLE

DfE additional support for both pupil and staff wellbeing in the current situation & information about the extra mental health support for pupils and teachers available.

The Education Support Partnership provides a free helpline for school staff and targeted support for

mental health and wellbeing.

SLT, line managers and HR to monitor who is ill and to provide support and guidance.

Use of enhanced PPE permitted where an individual risk assessment deems appropriate.

Cleaning staff have access to PPE through NVIRO. A range of PPE available to premises staff and other staff who have identified requirements.

Weekly briefing via Microsoft TEAMS

Where possible and appropriate CPD is accessed via digital platforms.

HR to provide details of bereavement support and advice when required with specific support to be offered by the LA and Winstons Wish.

17. Children’s wellbeing Children anxious about returning or impact of lockdown

Children National COVID-19 Alert Level 3

Find out or provide opportunity for each child to share their experience of lockdown including positives, negatives, any experiences of separation and loss, anxiety about returning, confusion, bereavement. Update information on SEND, health and learning, with high priority given to wellbeing.

Use familiar settings wherever possible for a class’ return to school.

Staff to be mindful that young children may find it difficult to adjust to changes and avoiding physical contact with others. Children to be put in small/same groups and staff to monitor the emotional/welfare of children.

BHISS to be contacted to offer support for those children who have experienced trauma, anxiety and finding returning to school difficult

Other specialist support available through the local authority STATE THOSE USED

Stagger children’s start/finish times. Encourage updates from home, via phone and

current online systems Follow guidance on supporting children’s mental

health and wellbeing during the coronavirus pandemic.

Bereavement support and guidance available STATE LOCAL SUPPORT AVAILABLE

4 2 8 Parent and Carers advised to contact Year teams in advance of the new term to discuss any concerns / anxieties.

SENCO contacting all pupils with EHCP’s to check well-being and extra support needed. Reinforce provision available.

Continued pastoral support for

vulnerable pupils.

Further staff guidance around

specific conflicts and issues.

Safeguarding team to reinforce

‘how to report concerns’ and

procedures for staff to follow.

Close liaison with PMHW and

well-being team. Further

opportunities for referrals.

Referrals to FdFF for specialist

family support.

Safeguarding team to reinforce

guidelines on reporting concerns

both with pupil back in school

and via online learning.

Use of both campuses to allow

for small groups to be arriving at

the allocated time/sessions.

Pastoral/safeguarding team to

continue to use contact mapping

document to record all contacts

with home and social workers.

Use of the BEEM and Sam Beal

PSE resources. Resources also

from the Well-Being Service in

Brighton. Winstons’ wish - national and

local and the Child bereavement

network – national.

Additional transition activities

planned to reassure new intake.

2 2 4

SEND department to arrange

additional transition days to

support vulnerable students.

Pastoral and wellbeing teams to

liaise with vulnerable groups to

support return to school.

Extended tutor periods to

provide forum for support,

guidance and reassurance.

18.

Any staff - home working and use of display screen equipment (DSE) DSE related ill-health or injury and Isolation

Staff National COVID-19 Alert Level 3

Staff made aware of the corporate guidance for ‘working well at home’ and how to access this

DSE guidance on BEEM and BHCC website Staff asked to complete/update DSE assessments

for working at home Staff provided with DSE equipment if needed, e.g.

separate mouse, keyboard, stand for laptop or chair. Management to make regular contact with

homeworkers to check if any issues and on their wellbeing

Regular breaks to be programmed in for all staff and staff working from home to ensure regular breaks are taken

2 2 4 Staff made aware of ‘Staying Safe Whilst Working Remotely’ guidance from BHCC.

Staff asked to complete DSE e-learning online

Management to complete further actions section of DSE risk assessments for working at home

HR to liaise with IT and Facilities to provide necessary home working equipment where deemed appropriate.

SLT / TLR holder to regularly

contact staff in their teams.

Staff Wellbeing group will

reach out to key individuals

Staff made aware of need to balance and plan their working day.

2 1 2

19. Nappy/pad changing, intimate care and clinical and offensive waste removal

Staff may be exposed to the virus

National COVID-19 Alert Level 3

Children whose routine care already involves the use of PPE due to their toileting and/or intimate care needs should continue to receive their care in the same way and staff provided with the same levels of PPE

Schools current toileting/ intimate care procedures are followed for nappy/pad changing.

Clinical waste arrangements/facilities already in place. Additional government guidance is followed on waste removal.

0 0 0 Public Health and Health and Safety have advised that mask wearing is not required for nappy changes

0 0 0

20. Office equipment Staff exposed to the virus through shared equipment

Staff National COVID-19 Alert Level 3

Shared equipment avoided wherever possible – e.g. own phones, desks, stationery and no hot-desking

Where equipment has to be shared, it is used by as few people as possible & cleaned after use – e.g. photocopiers, intercoms/entry systems etc.

Visitors/contractors signed in by reception/ office staff and reminded of SD/hygiene expectations.

All keyboards, mice, desks, chair arms and telephones to be cleaned before use, between shifts, and at the end of the day with antibacterial cleaners or standard disinfectants.

Cleaning wipes available. Workstations/staff set apart by 2m, e.g. with floor

markings or taped-off areas/desks.

Signs requesting physical distancing displayed at external reception doors and within reception area .

Physical distancing markings on floor and/or ‘one in one out’ policy where physical distancing difficult.

Staff advice and guidance reinforces key messages regarding not sharing equipment / stationary.

Additional pens / cloths have been purchased to support non-sharing.

Where sharing or resources is necessary cleaning materials provided and to be cleaned after use.

Photocopying to be requested through reprographics department.

21. Communication SLT/staff not up to date with PHE/Government/DfE & LA advice/guidance

All Staff/Pupils/ Parents/Outside Agencies

National COVID-19 Alert Level 3

SLT to read, review and share PHE/DfE/Government information and advice from Brighton & Hove local authority ensuring all staff/governors/parents/carers are kept up to date, including: - Daily emails from Education & Skills - Links to Gov.uk information - BEEM

Heads PA / designated staff member to check LA website daily and notify SLT - https://new.brighton-hove.gov.uk/coronavirus-covid-19

Emergency procedures should be regularly updated and shared with all staff following updated guidance from public health England/DfE/Government and LA

Behaviour Policy to be updated to reflect changes and communicated to pupils, parents and staff.

3 2 6 Regular updates sent to all staff with key messages and guidance sent to specific staff with individual responsibilities.

Heads PA continues to update staff and SLT on a regular basis.

Procedures are regularly updated and sent to all staff on a weekly basis through the bulletin.

Schools Behaviour policy -updated by the Head of Valley campus to reflect new working arrangements and will be reinforced as part of September INSET.

3 1 3

22. ‘HUB or shared staff / premises Arrangements’ (if applicable) Staff unfamiliar with premises, emergency arrangements and/or pupils

Staff/pupils National COVID-19 Alert Level 3

Staff who do not usually work at site inducted (& recorded) to include: - Layout of premises/facilities/equipment. - Evacuation procedures and how to raise the

alarm. - Who the first aiders are and how to summon

help in an emergency. - Who/how to contact with any

questions/concerns. - Expected role whilst on site. - Check staff training to undertake specific roles. - Check staff re: any ongoing medical

conditions/adaptations, which may be required to work safely.

- The sharing of relevant premises/task risk assessments.

- Hygiene measures and physical distancing procedures in place

- The sharing of behaviour

plans/strategies/individual pupil RAs, if working

with children with known complex needs.

0 0 0 Note: Teachers, peripatetic teachers and/or other temporary staff can move between schools. They should ensure they minimise contact and maintain as much distance as possible from other staff. Specialists, therapists, clinicians and other support staff for pupils with SEND should provide interventions as usual.

0 0 0

22. Caterlink unable to provide a school meals service/or are operating a reduced service

Pupils National COVID-19 Alert Level 3

Liaison with Susie Haworth, School Meals Manager to support interim arrangement check kitchens will be fully open from the start of the autumn term and normal legal requirements will apply about provision of food to all pupils who want it, including for those eligible for benefits-related free school meals.

Seek assurance that school kitchen operation complies with the guidance for food businesses on coronavirus (COVID-19).

School to inform parents/carers to bring in a pack lunch if schools meals are unavailable.

Consider having an arrangement in place to ensure hygiene e.g. a trolley for lunch bags/boxes with cleaning supplies provided nearby so that the lunches can be left in a specific place and then the containers sanitised

Arrangements in place for parents of FSM children to collect a pack lunch to eat off site if not attending school/or voucher scheme introduced.

If only reduced/alternative menu available, parents/carers informed to ensure allergies considered.

School to seek assurance from Caterlink that appropriate policy (and compliance) in place for managing COVID-19 including: non-attendance where symptomatic, increased hygiene, cleaning of equipment (incl. tables & chairs) & arrangements to ensure social distancing for deliveries, food preparation and serving, queuing, staggering sittings, tables/seats safe distance apart etc. Use of other suitable areas if necessary.

• Assurances received that in the

event that local staff are unable to work - staff from other sites can maintain a basic provision. In the event of failure of this there is always a procurement card holder on site to purchase provisions from local supermarkets.

• Social distancing markers in place in the canteen. Seating has been marked and spaced to ensure maximum practical distance between pupils.

• Updated Caterlink procedures

have been adopted to ensure

additional hygiene.