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Risk Assessment

A

Date: 28th August 2020 School:

St John Bosco Arts College Team: Whole School Location: Storrington Avenue

Review Date: 04th September 2020

Ref: RA3

Assessor: Mrs J Foxley

Headteacher: Mr D Gidman

B

Assessment of Risk for: Protection from transmission of Covid-19 during pandemic including : (a) Controlling the transmission of the disease by minimising contact with children and adults (b) Management and control through personal hygiene by cleaning hands more often than usual and the provision of sanitiser (c) Ensuring good respiratory hygiene promoting “catch it, bin it, kill it” approach (d) Enhanced cleaning regimes by cleaning more frequently (e) Minimising contact by altering classroom layout and introducing a timetable with staggered start and end times

C List Hazards Here

List Groups of People at Risk

List Existing Controls

Risk Level Ser

No

1 Covid-19 virus: General

Staff Pupils Visitors Contractors

Staff are instructed NOT to attend school if they are displaying symptoms of Coronavirus Staff are asked to follow the advice of their GP, self isolate for 7 or 14 days and arrange a Covid-19 test as soon as possible if they become symptomatic on site In line with all Government guidelines staff will be expected to return unless Covid-19 positive or advised by doctor A full return to school will commence 1st September 2020 All staff and pupils are instructed to clean hands thoroughly and more often than usual

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Pupils should clean hands upon arrival to school, return from break, between room changes and before and after eating All staff and pupils are instructed to observe good respiratory hygiene following “catch it, bin it, kill it” All staff and pupils instructed to minimise contact between individuals and maintain social distancing wherever possible All staff and students are asked to wear a face covering in communal areas such as corridors, staircases and dining facilities where social distancing cannot be fully maintained. If local lockdown restrictions are imposed, this will become mandatory. In practical terms on site, we will ask staff and students to use hand sanitiser as they leave a classroom or office prior to adorning their face covering, then again just after they have removed and stored it as they enter a different classroom or office. Where necessary, appropriate PPE will be worn The school will engage with the NHS Test and Trace process The school will manage confirmed cases of coronavirus amongst the school community by containing any outbreak and by following local health protection team advice Staff and pupils are encouraged to walk or cycle to school All staff are competent and instructed with regard to the procedures in place for the protection against infection from the virus. Staff health is known and is monitored and updated daily via cover list to enable

deployment to be planned.

SLT lead /Social Inclusion responsibility to link with parent carers of vulnerable pupils with clear guidance and this is reinforced on a regular basis.

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Support from external agencies will be sought where necessary. In-house support from the Staff Wellbeing Team will be provided Mental Health and Wellbeing Policy active Parent/ carers asked to make the school aware of pupils underlying health conditions and the school to ensure that the appropriate guidance has been acted upon. The school and parent/carers will be signposted to the definitions of clinically vulnerable and clinically extremely vulnerable via the school website School to continue to supply meaningful work for home learning, for any pupil unable to

attend and immediately offer access to remote education

Staff who have been in contact with a person who has tested positive, will be sent home and advised to self-isolate in line with advice from the Local Health Protection Team Where there are 2 or more confirmed cases within 14 days OR an overall rise in sickness absence, the school will work closely with the Health Protection Team The Health Protection Team will be contacted where someone has attended site and tested positive for Coronavirus Clear written guidelines for compliance with procedures provided for supply teachers There is adequate supervision, where required, to ensure procedures are correctly adhered to. Daily building walk and checklist to be completed Behaviour Policy in place and available on shared drive All staff and children will be guided as to how to access Coronavirus tests School will liaise with LA if government guidelines cannot be met due to staff shortages or space issues

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Liverpool City Council COVID-19: Personal Protective Equipment (PPE) Policy in use Pupils who are symptomatic will not be allowed to attend school. Letter to go to all parents/carers Pupils with parents exhibiting symptoms will not be allowed to attend school and will be requested to isolate as per national guidance. Letter to go to all parents/carers Managers must also review all of the following applicable individual risk assessments where relevant:

New and expectant mothers

Extended duty of care

Stress

Individual Pupil risk assessments to be undertaken.

Information to be collated on all staff within these categories Formal process in place for manager/colleagues to contact the worker if required, as detailed within applicable risk assessment above. Manager to regularly update and inform staff re government guidance regarding covid-19 controls required:

Gov.uk https://www.gov.uk/

Public Health England https://www.gov.uk/government/organisations/public-health-england

Department for Education https://www.gov.uk/government/organisations/department-for-education

Health and Safety Executive https://www.hse.gov.uk/ Referring to the following guidance and publications, as applicable:

HSE COVID19 latest information and advice

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HSE Working safely during the coronavirus guide

Government guidance COVID-19: guidance for schools and other educational settings

Government guidance COVID-19: guidance on shielding and protecting people who are clinically extremely vulnerable

Government publication COVID-19: cleaning in non-healthcare settings

Government publication Best Practice: how to hand wash. Video to be shown to all staff and pupils attending site

Due to the rapidly changing advice on Covid-19, managers should ensure they review safe working procedures and protocols daily, until such time when it is deemed unnecessary. There is an adequate supply of disposable PPE, as per specific task requirements, and all staff provided with instruction in the correct use and fitment:

Public Health England and NHS YouTube video, Covid-19: putting on and removing personal protective equipment (PPE) – a guide for care homes

PPE provided, as required following specific current guidance for the protection of Covid-19 detail type and standard, as applicable:

Disposable half face masks: ………

Disposable gloves: ………

Disposable aprons: ………

Where personal care is to be provided eye protection/surgical face mask: ………

detail any other specific disposable PPE in use All used PPE should be double bagged and disposed of appropriately. All staff informed that hands should be washed regularly as per Government guidance. Pupils regularly reminded, in age appropriate ways, that hands should be regularly washed as per Government guidance. Staff will advise of this regularly throughout the

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day and there will be school wide reminders using the tannoy system and computer screens Additional personal storage for change of clothes for staff due to alternative travel getting into work e.g. cycling, walking, running will be made available within the changing pavilion Parents and Guardians kept informed via letter regarding proposals for reopening including start finish times and any new local rules regarding drop of and pick up etc. Letter to all parents/carers to advise of this process Staff kept informed via regular staff briefings Post-incident de-briefing carried out for anyone involved in an incident of suspected contamination, with the aim of providing support and preventing incident recurrence. Further support provided to all staff members affected by the incident. All incidents reported to the Health and Safety Unit, using the LCC online accident and incident report form. Reference made to HSE guidance for reporting under RIDDOR:

HSE RIDDOR reporting of COVID-19

Regular Governor meetings to discuss September opening plans and

Governors involved in key decisions of more complex reopening decisions for

September

Governors keep self-informed as all involved in education and are briefed regularly by Headteacher on the latest government guidance and its implications for the school

All relevant policies to be revised to take account of government guidance on social

distancing and COVID-19 and its implications for the school.

Behaviour and attendance management system in place

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Attendance policy will reflect the need of all children to attend school. Those children

who are unable to attend in line with Public Health advice because they are self-

isolating and have had symptoms or a positive test result themselves will be reflected

within the Policy.

Shielding for all adults and children paused on 1st August.

Staff, pupils, parent /carers and Governors briefed accordingly as policies are rewritten

2 Covid 19 virus; Staff with underlying health issues

Staff The relaxation of the shielding guidance will mean people who are clinically extremely

vulnerable will be advised they can go to work or to the shops, as long as they are able

to maintain social distancing as much as possible and their workplace is COVID-19

Secure.

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3 Covid-19 virus : Prioritising provision

Staff Pupils Visitors Contractors

Curriculum plans are written to support accelerated learning to address gaps. Closer monitoring of work set for pupils’ progress Pastoral and SEND support deployed wherever possible to support prioritised pupils. Plans in place to support the return of those children with protected characteristics to ensure they are not disadvantaged. Efforts continue to improve the attendance of vulnerable pupils, Keyworker Children, pupils with an EHCP and those from disadvantaged backgrounds.

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Covid-19 virus : General school environment

Staff Pupils Visitors

Staff on duty at school gates for entry and exit of pupils attending site. Additional school entrances made available to dilute the numbers coming through them as much as possible and to reduce mixing groups/bubbles School first aid risk assessment in place

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Contractors

School biometrics and touchscreen entry control systems are disabled during the Covid-19 pandemic: Fire Risk Assessment, Fire Evacuation Procedures, Security, Violence and Lone Working risk assessments updated accordingly. Regular tannoy announcements to remind all on site to socially distance and wash hands Hand sanitizer stations located at the entrances to the building. Signage installed to various areas of the building reminding people to wash hands regularly, in line with Government guidance and to maintain social distance. Corridors, walkways and staircases have tape arrow markings laid out to indicate side to walk on. One way systems will be in place where feasible. Where a one way system is not in place, staff and pupils are requested to keep close to the side of the corridor or walkway to maximise social distancing while others are using the opposite side. Classrooms have been laid out (with marking tape) so that 1m social distancing between pupil desks can be achieved with the addition of 2m social distancing from teacher desks All desks face the same direction i.e. front of the classroom.

Pupils will then be kept in their ‘bubbles’ and should not mix with other groups during the day

Workshops and science labs layouts should follow the same layout considerations as general classrooms when they are brought back into use. All classes are to take place in the same zone wherever possible to limit the numbers moving around the school.

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Timetables revised where possible to reduce movement around the school premises and to stagger busy transitional periods between classes. Dining facilities will be zoned to particular groups with markings to ensure 1m distancing Tape marking applied to dining room to indicate social distancing in the line for school dinners. Dining room tables and chairs will be wiped down between sittings

Soft furnishings, soft toys and toys that are hard to clean (such as those with intricate parts) are removed from classrooms and stored elsewhere.

All unnecessary items are removed from classrooms and teaching environments as much as possible. Posters in corridors regarding social distancing. Appropriate signage is in place to clarify circulation routes. Pinch points and bottlenecks are identified and managed accordingly. Pupils/ parent/ carers regularly briefed regarding standards and expectations re observing social distancing guidance. Only parents who have made a pre-arranged appointment, will be allowed on site

Appropriate duty rota and levels of supervision are in place.

Risk assessment in place for children who require support under EHCP where social distancing cannot be implemented e.g. LSA pushing wheelchair.

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5 Covid-19 virus : First Aid

Staff Pupils Visitors Contractors

First Aid Risk Assessment in place – ref: FAR1

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Covid-19 virus; School day

Staff Pupils Visitors Contractors

Start and end times of day staggered

Pupils are reminded about social distancing from staff on duty at entrances to site

Heavy staff presence to support organisation and pupil’s well-being

Pupils and staff sanitise hands on entry to classroom. Wash hands before and after

eating.

Arrangements in place to support pupils when not at school with remote learning or prepared curriculum packs at home. Year Group bubbles will be kept apart from other groups where possible Staff and Pupils who arrive on site wearing face masks must dispose of temporary face coverings in the lidded bin OR place reusable face coverings in a plastic bag which they should then take home Classroom based resources (books, games) can be used and shared within the bubble but must be cleaned regularly Shared sports, science and art resources will be cleaned frequently and always between bubbles OR rotated and left unused for a period of 72 hours Request for additional dedicated school bus to enable safer travel There will be no overnight educational visits OR overseas visits until further notice Classrooms re-modelled, with chairs and desks in place to allow for social distancing. Clear signage displayed in classrooms promoting social distancing.

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Designated pupil groups (bubbles) stay together do not mix with other pupils. School start times for different years are staggered to reduce the numbers attending the site at the start and finish of the day. Parents are requested to drop their children off alone i.e. not both parents attending at once. Parents are requested not to gather at entrance gates or doors, or enter the site (unless they have a pre-arranged appointment) once their children have entered the school. Break times (including lunch) staggered for classes to minimise mixing and dilute numbers using common areas such as walkways and toilets. Numbers using toilets will be managed in line with social distancing guidelines. Toilets will be assigned to zones. Only 1 pupil at a time permitted to go to the toilet. Toilet areas will become a supervision point for staff throughout the day. High risk activities to be banned to limit the number of accidents and requirements for first aid

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Covid-19 virus; Working and teaching within the school environment

Staff Pupils Visitors Contractors

Staff instructed in the following working practices:

Aim to maintain the recommended 2m social distancing rule at all times, where practicable.

Limit number of surfaces touched, where possible.

Keep hands away from face as much as possible.

Regularly perform appropriate hand washing.

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Staff supported to clear classrooms, offices to allow increased exposure of workspace

for ease of access and cleaning, reviewed and appropriate configurations of furniture

and workstations will be put in place by staff to allow for full usage and social distancing

within their area

All furniture not in use will be removed from classroom

Staff advised to remove all excess equipment from desks, windowsill, book cases etc to allow continuous cleaning Hand sanitising in each room and corridors Practical activities requiring use of equipment not offered PE department to complete separate RA on pupil activities to comply with need for

children to exercise within social distancing guidelines

Strategic positioning of SLT and pastoral team to support pupil behaviour management

Posters in corridors and circulation arrows and line markings on corridors to support social distancing inside and out at entry and exit doors social distancing Circulation routes are clearly marked with appropriate signage. Any pinch points/bottle necks are identified and managed accordingly. The movement of pupils around school is minimised as much as possible. Social time change overs are staggered to avoid overcrowding. Pupils are briefed regularly regarding observing social distancing guidance whilst circulating. Appropriate supervision levels are in place.

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Accessible routes have been planned where necessary.

Fire drill arrangements in place and practise with all cohorts of staff, pupils and support staff during lesson and breaktime

Staff briefed on room configurations

Posters in place regarding social distancing and hygiene

Communal equipment removed e.g. kettles, tea towels, microwaves

Staff Tea and Coffee available in a central area

Classroom activities planned and structured with social distancing in mind. Pupils regularly reminded to maintain social distancing.

8 Covid-19 virus; Toilets Staff Pupils Visitors Contractors

Queuing zones for toilets and hand washing established and are monitored.

Floor markings are in place to enable social distancing outside each toilet area

Pupils know that they can only use the toilet one at a time.

Staff to alert other staff / duty staff when any pupil leaves a classroom for any reason

The toilets are cleaned frequently throughout the day, after each staggered breaktime

and at the end of day

Staff toilets cleaned regularly and a cleaning record maintained

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Monitoring ensures a constant supply of soap.

Hand dryers will be disconnected to encourage best hand drying routines using paper

towels

Bins are emptied regularly.

Pupils are reminded regularly to wash hands and how to do so

Pupils hand sanitise when returning to classroom

Visitors/Contractors to use toilet in main reception area only

9 Covid-19 virus; Managing medical concerns

Staff Pupils Visitors Contractors

Social distancing provisions are in place for medical rooms. Guidelines confirm mask, gloves, apron if contact has to be made with pupil for minor injury or domestic and personal assistance. Staff advised not to touch children unless absolutely necessary. IF COVID-19 IS SUSPECTED PUPIL (OR STAFF) MUST BE REMOVED FROM THAT AREA AND PUT IN SPECIFIC SEGREGATED AREA. ROOM MUST BE CLEARED OF ALL OTHER PUPILS/STAFF AND DEEP CLEANED. CORRECT PROCEDURES RE CONTACTING EMERGENCY SERVICES AND PARENT/CARER MUST BE INSTIGATED Additional room designated for pupils with suspected COVID-19 whilst collection is arranged. Procedures are in place for medical rooms to be cleaned after any use with extra care and closure for 3 days if suspected COVID-19 case, along with other affected areas, including toilets. Staff responsible for distribution of medicines etc to ensure all up to date and agree method of distribution with parent/ carer and pupil.

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PPE equipment available in all areas of the school

Further INDIVIDUAL RISK ASSESSMENT GUIDLEINES will be prepared with staff, parents/carers of most vulnerable pupils.

WRITTEN AND VERBAL ADVICE FOR MANAGING EMERGENCY PROCEDURES

WILL BE AVAILABLE TO ALL ADULTS

10 Covid-19 virus; Communication with Parents

Staff Pupils Visitors

As part of the overall communications strategy referenced, parents are kept up to date

with information, guidance and the school’s expectations

A Corona Virus section on the school website will be updated.

Admin team to continue to check all parental /carer and emergency contacts are up to

date

Parent/ carers whilst encouraged to send pupils to school must accept personal

responsibility.

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11 Covid-19 virus; Reception area/entrances

Staff Pupils Visitors Contractors

Social distancing points are clearly set out, using floor markings, continuing outside where necessary. Appointment Only system in place for Parents Social distancing guidance is clearly displayed to protect reception staff (e.g. distance from person stood at reception desk). Meeting room to be identified for essential meetings where social distancing can be complied with and cleaning completed immediately after OR outside of school space will be used Non-essential deliveries and visitors to school are minimised with use of contactor’s gate

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Arrangements are in place for segregation of visitors.

Visitors to use paper sign in

The use of available entrances and exits is maximised. Social distancing guidelines are reinforced at entrances and exits through signage and floor/ground markings, including external drop-off and pick-up points. Regular messages to parents stress the need for social distancing at arrival and departure times. High staff presence at gates and joining local roads

12 Covid-19 virus; Travel to and from school

Staff Pupils

A survey of how some pupils will travel to and from school is underway

Taxi, home learning and telephone support established where a child is unable to

attend school due to transport issue.

Guidance is in place for pupils and parents/ carers on how social distancing can be

observed on public and school transport. This includes advice on the use of face

coverings if pupils are travelling with children other than from their own class.

Guidance in place for pupils and parent/carers on how to enter and exit buses whilst

complying with social distancing.

Discussions to be held with the relevant public transport authority and with bus

companies on how social distancing measures will be applied.

Staff car sharing is not recommended in line with Government guidelines on social

distancing

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13 Covid-19 virus; Catering Staff Pupils

Additional catering service points to be developed so as to assist with over-crowding

Simple menus developed allowing staff to work at a single workbench

1 member of staff in small areas e.g. fridges, store rooms at any time

Staff trained in social distancing

PPE provided if social distancing cannot be maintained

Catering staff advised on handwashing a minimum of every 30 minutes and before and

after preparing food

Catering staff advised to remain behind the counter during serving if necessary

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Covid-19 virus; Cleaning and Caretaking

Staff Pupils Visitors Contractors

Hand sanitiser in every classroom

Hand sanitiser stations outside every classroom

Cleaning of all high traffic areas before and after each pupil use

Where appropriate doors held open ( Fire safety and exit plans not compromised)

Monitoring arrangements are in place to ensure that supplies of soap, hand towels and

sanitiser are maintained throughout the day.

Posters and electronic messages to remind pupils of need for social distancing and

hand hygiene

Fabric and soft furnishings taken out of use where possible.

All desk , window sill ornaments to be removed to allow cleaning after every session

All cleaning staff are experienced and have received appropriate training.

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COSHH risk assessments: Completed for all products used Cleaners have appropriate PPE in line with current (and any new) COSHH risk assessments Any new cleaning products brought on site in response to the current Covid-19 pandemic will have a COSHH risk assessment undertaken prior to use. Playground equipment and classroom play equipment wiped down and cleansed at the end of the school day and between activities where possible. Cleaning undertaken in line with Government publication COVID-19: cleaning in non-healthcare settings. Increase daily disinfection cleaning towards end of each day

Where feasible, internal doors will be left open to reduce the amount of touching. Doors

will be closed at the end of the school day

Daily housekeeping service increased to above normal average percentage per pupil

numbers to carry out near continuous contact surface disinfection to circulation areas

and allow for some small class movement

General Cleaning to continue followed by second Disinfection Clean – use chlorine tablets (1000ppm minimum = 1 tablet per less than 1 litre (1000ml) water) for disinfection wiping of touch surfaces (currently sufficient stock to last approx. 2 months and continuing to re-order this will require much increased daytime housekeeping service

Cleaners will work alone to maximise social distancing

Cleaners’ supervisor will keep track of individual movements and work areas for each daily operative.

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Where possible, cleaners will work split shifts over the time site accessible and into smaller non-overlapping groups to minimise social contact – if some operatives have virus contact then other shifts will be able to carry on. Each mini-shift to have a deputy supervisor or chargehand in charge under contact from Supervisor and Manager (by phone whenever possible)

Supervisor and deputies to be “self-disinfecting” as they inspect

Cleaners on site throughout the school day will ensure touched items such as door handles, handrails etc. will be regularly wiped down and cleaned. Cleaners will clean bins regularly throughout the day Classrooms where a pupil or staff member has become symptomatic during the school day will be secured and deep cleaned along with areas the person may have been. Site manager to complete a daily site survey. A system for reporting maintenance issues is in place. PPE to be worn when necessary All tools and equipment to be disinfected after use All maintenance and repairs to be carried out after school hours

15 Covid-19 virus; Contractors on site

Staff Pupils Visitors Contractors

Contractors attending site will be required to observe social distancing and

handwashing protocols as per Government guidance

General maintenance to be undertaken out of school hours where possible

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Risk Level: High: Accident likely with possibility of serious injury or loss Medium: Possibility of accident occurring causing minor injury or loss

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Low: Accident unlikely with control measures in place

D Controls E To be completed by the Manager

(Ser Nº to correspond with Hazard Ser Nº) Ser No Additional Controls Required Action to be Taken By Whom

Target Completion

Date

Task Completed (Signed & Dated)

1

Screens on order for main office, attendance office, AMD’s office.

Finance Manager to continue to pursue order

Finance Manager 30th July 2020

2

Biometric system to be reviewed – swipe card system to be considered

Meeting with cashless system provider to be arranged

Network Manager LRC Manager

15th August 2020

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3

Twice weekly meeting to review Risk Assessment

SLT to discuss at meetings

SLT

Ongoing

4 Staff comments form to analyse “what went well” “what has not gone so well” and any health and safety concerns to be distributed and analysed

Form to be distributed to all staff each day

Office Team Ongoing

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F Once additional controls are implemented, what will the overall risk level be:

High Medium Low

Risk assessment signed off by: Mr J Gibbons, Chair of Governors Signature: Mr D Gidman, Headteacher Signature: Date: 8th July 2020

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