right of way consulting process
TRANSCRIPT
Right of Way Consulting Process
Tom Childrey – Right of Way Unit Manager
September 9, 2014
PresenterTom ChildreyNCDOT Right of Way [email protected]
• Certified Public Manager• 27 years experience with NCDOT in Right of Way, acquisition
management early in career, majority of career in the ROW condemnation appraisal section, Project Management for Raleigh Area appraisal office
• Graduate North Carolina State University – 1980• Married 18 years; 3 daughters • Native of Richmond, Va.; Currently live in Raleigh, NC
Use of Consultants in theRIGHT OF WAY Process
• Today’s Topics
• 1. Brief NC DOT Overview• 2. NC DOT Organization Chart• 3. Right of Way (ROW) Unit Organization Chart• 4. ROW in Pre-Acquisition Activities• 5. ROW Disciplines in Pre-Construction Activities• 6. ROW Annual Statistics
• 7. Types of Projects• 8. Administering Projects • 9. Types of Consultant Utilization• 10. A Consultant’s Perspective• 11. Consultant Management• 12. Training• 13 Privatization & Legal Services• 14. Right of Way Initiatives and Challenges• 15. Questions and remarks
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• Led by Secretary Tony Tata• Board of Transportation
─ 19 members represent a specific Transportation Division or at-large area of interest
─ Works with NCDOT staff members to make decisions about transportation priorities
─ Approves fund allocation─ Appointed by the Governor
─ Ports Authority, Turnpike Authority and Global Trans Park are governed by separate boards
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NC Highways
• ~80,000 miles highway network ─Second largest in the nation
• 13,500+ bridges, secondary roads• Preconstruction survey, design, analysis • Construction, pavement, right-of-way• Traffic Management & Traveler Information
Management System• State Maintenance Operations• Rest areas, welcome centers, wildflower & adopt-a-
highway programs
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Division of Highways
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NC DOT Organizational ChartGOVERNOR
Division of Motor VehiclesCommissioner of Motor Vehicles
60029787Kelly Thomas
Technical Services Administrator Engineering Director (A)
60027087Rodger Rochelle
Chief Financial OfficerFiscal Executive (A)
60015447David Tyeryar
Program AnalysisEng. Supv. (A)
60015160 Humberto Tasaico
Program DevelopmentEngineering Manager
( C)60015164
Calvin Leggett
Human ResourcesA/U HR Director III
60014968Anne Lasley
DEPARTMENT OF TRANSPORTATION
Information TechnologyExecutive (A)
60014926David Ulmer
DMV SystemsIT Director (A)
60015194Ken Bergman
SIGNATURE _______________________TITLE _____________________________DATE _____________________________
Revised 7/1/14
Secretary of Transportation60014907Tony Tata
Board of Transportation
Agency General Counsel II 60014910
Shelley Blake
Inspector General Audit Manager (A)
60015229Mary Morton
Education InitiativesAdmin Officer III
60015063Ashley Goolsby
Deputy Commissioner60030882
Randy Dishong
Purchasing SectionDepart Purch & Svc Officer
60015392Vickie Boykin
Accounting Operations & BudgetAccounting Director (A)
60015274Stephanie King
Deputy Secretary-Assets & Federal Programs
Deputy Secretary/Comm. III60014921
LaNica Allison
Strategic PlanningDirector of Strategic Planning
60015269Susan Pullium
Security & ArchitectureIT Director (A)
60015254Stratton Lindley
Transportation Program MgmtEngineering Manager (A)
60027152Vacant
Research & DevelopmentEngineering Manager ( C )
60026971Neil Mastin
PhotogrammetryEngineering Manager (J)
60025353Keith Johnston
Professional Services MgmtEngineering Manager ( C )
60027171Scott Blevins
Business & Contractual ServicesEngineer Supervisor (A)
60020269Theresa Canales
Contract Standards & DevelopmentEngineering Manager ( C )
60027112Randy Garris
Chief EngineerEngineering Director (A)
60015788Michael Holder
Deputy Secretary of TransitEngineering Director (A)
60014912Vacant
Deputy Chief EngineerEngineering Director (J)
60015904Richard Greene
PreconstructionEngineering Director (J)
60027023Deborah Barbour
Safety & MobilityEngineering Director (J)
60026522Kevin Lacy
Division of Highways (14 Divisions)
Rail DivisionTrans Program Director
60029762Paul Worley
Ferry DivisionDirector, Ferry Division
60029778Edward Goodwin
Public Transportation Div.Trans Program Director
60029758Debra Collins
Aviation DivisionEngineering Manager (C)
60015600Bobby Walston
Bicycle & Pedestrian Transportation DivisionTrans Program Director
60029754Lauren Blackburn
Chief of StaffEngineering Dir. (J)
60015187Bobby Lewis
Assistant Commissioner60030888
Hope Mozingo
Cash ManagementAccounting Director (J)
60015455Michelle Overby
Location & SurveysEngineering Manager (J)
60025156Charles Brown
Logistics & Global Transpark Director
65015952Rudy Lupton
Enterprise ApplicationsIT Director (A)
60015425Eric Boyette
Asset ManagementEngineering Manager (A)
60025069Jennifer Brandenburg
Eng. Trans. SystemsIT Director (A)
60026036Frank Winn
Chief Deputy
60014911Nick Tennyson
Deputy Secretary-Communications
60015180Mike Charbonneau
Project PrioritizationDir of Admin Analysis
60014925Don Voelker
Office of GovernanceBusiness Sys
Analyst (A)60025147
Ann Dishong
Transportation PlanningEngineering Manager (A)
60025616Vacant
Facilities ManagementEngineering Manager (C)
60015476Priscilla Tyree Williams
Support ServicesDept Services Director
60015485Keith Wilder
Web ServicesIT Manager (A)
60015218James Merricks
Project ManagementIT Manager (A)
60015213William Knox
NC State Port Authority Chief
Executive Officer65015189
Paul Cozza
Special Assistant to the Secretary60014924
Vickie Stanley
Legislative Affairs Program Mgr
60011918Jason Soper
Gov.’s Hwy Safety Prog.Hwy Safety Prog. Coor.
60015698Don Nail
Civil RightsDirector of Civil Rights
60027550Trent Rawley
NC Turnpike AuthorityExec. Dir. NC
Turnpike Authority60031411
Clayton Somers
Dep. Sec. Legislative Affairs & Policy
Deputy Secretary/Comm III60014919
Keith Weatherly
Performance Metrics Mgmt
Mgmt Engineer II60029552
Ehren Meister
Attorney General’s Office
Atty Supv II60015051
Elizabeth McKay
HBCU/MIHECommunity Liaison-DOT
Planning & Program60027567
Vacant
Administrative Officer I
60015411Andrew Bell
DOT Coord of Strategic Initiatives
60025890Mike Bruff
Federal Legislative Programs Coordinator
60014914Virginia Johnson
Administrative Officer I60015792
Louise Reston Jones
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Division of HighwaysChief Engineer
Engineering Director (A) 60015788
Michael Holder
Deputy Chief EngineerEngineering Director (J)
60015904Richard Greene
Safety & MobilityEngineering Director (J)
60026522Kevin Lacy
Division of Highways 14 Divisions
PreconstructionEngineering Director (J)
60027023Deborah Barbour
Asset ManagementEngineering Manager (J)
60025069Jennifer Brandenburg
Right of Way Unit
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Right of Way Organizational Chart
ASSITANT RIGHT OF WAY UNIT MANAGER
Project Delivery & Program Management
ACQUISITION State Negotiator2 Assistant State
Negotiators4 Area Negotiators
14 Division RW Offices100+ RW Agents
ADMINISTRATIVE 5 R/W Technicians
2 Processing AssistantsAccountant II
Accountant Specialist IR/W Training Admin.
IT-Cadd Unit
RELOCATION State Relocation
Director3 Senior Review Agents
6 Relocation Agents
APPRAISAL State Appraiser
5 Area Appraisers16 Review Appraisers
14 Staff Appraisers
RIGHT OF WAY UNIT MANAGER
PROPERTY MANAGEMENT
STATE PROPERTY AGENTSenior Real Property
Agent2 Real Property Agents
CONSULTANT COORDINATION
2 Coordinators
R/W Unit Management Team
• Tom Childrey, Manager
• Project Delivery & Program Mgmt. Mgr.- Vacant
• Phil Ward, State Appraiser
• Steve Grimes, State Negotiator
• Robert Woodard, State Relocation Director
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Appraisal Section Team• 5 Area Appraisal offices
• John Savage, Greenville• Brad Lopp, Raleigh • Tim Klinger, Winston-Salem• Jim McGowan, Charlotte (Acting) • Norman Medford, Asheville
• Fred Barkley, STIP Project Estimator• Andrew Questell, Attorney General Reviewer/Liaison
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Negotiating Section Team
• Assistant State Negotiators
• Hugh Thompson – East• John Shoemaker – West
• Area Negotiators• Tracy Clark, Div. 1, 2, 4 & 5• Reggie Abbott, Div. 3, 6 & 8• Lois Little, Div. 7, 9, & 10• Wayne Patterson, Div. 11, 12, 13 & 14
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Consulting Coordination Team
• Neal Strickland, Lead Consultant Coordinator
• Vacant – Consultant Coordinator - Central
• Jeff Riddle, Consultant Coordinator – West
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Pre-Acquisition ActivitiesPlanning Level
• Local & Regional • Public Hearing Workshop (ROW)• Relocation & EIS Studies for multiple alternates
(ROW)• Acquisition Estimates for multiple alternates (ROW)• Preferred Alternate Chosen• Early Acquisition (Hardship & Protective Purchase)
• Note ROW is involved in more than just acquisitions
Pre-Construction Activities
• Appraisal• Relocation• Negotiations• Legal• Property Management
• Asbestos & Demolition
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FISCAL YEAR FY 2015 (ESTIMATE) FY2014 FY2013 FY2012ROW Settlements/Land Acquisition - TOTAL 2635 3096 3112 3000ROW Settlements/Land Acquisition - CONSULTANT 1670 1963 NA NAROW Settlements/Land Acquisition - STAFF 965 1133 NA NARELOCATION PAYMENTS 1230 1444 1007 1200RELOCATION DISPLACES 600 748 589 500APPRAISALS - TOTAL 1940 2283 1860 1887APPRAISAL - CONSULTANT 1725 2030 1574 1347APPRAISAL - STAFF 215 253 286 520LITIGATION - TOTAL ? 933 875 977LITIGATION - CONDEMNATION (DEPOSITS) ? 491 510 648LITIGATION - CONSENT JUDGEMENT ? 427 347 311LITIGATION - JURY VERDICT ? 15 18 18CONSULTANT UTILIZATION 82.3% 73.9% 67.1% 58.9%TOTAL ROW EXPENDITURES ? $ 311,215,855 $ 262,025,632 $ 299,420,832
RIGHT OF WAY’S FISCAL YEAR 2012 – 2014 HISTORICAL DATA AND FISCAL YEAR 2015 ESTIMATES
0.0%10.0%20.0%30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
FY 2012 FY 2013FY 2014
FY 2015
Consultant Utilization Rate
Fiscal Year Consultant Utilization Rate
FY 2012 58.9%FY 2013 67.1%FY 2014 73.9%FY 2015 82.3%
FROM FISCAL YEAR 2012 UNTIL THE PRESENT THE CONSULTANT UTILIZATION RATE INCREASED 23.4%
Types of Projects
• Federal Funding• Transportation Improvement Program (TIP)• Aviation• Rail• Local Public Agency/Enhancement
• State Funding• Division: DDC, DDL, DDB, Spot Safety• Secondary Roads
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Projects are administered as:• Traditional/ Conventional
• DOT Staff• Consultants
• Design Build - Consultant• NCTA – Turnpike – Consultant• Public Private Partnership (P3) - Consultant
• All required oversight/approval by DOT
Types of Consultant Use
• Negotiations: acquisition services• Appraisal: Condemnation appraisals, Project estimates • Relocation Assistance: Advisory Services, EIS studies• Property Management: Leasing, Asbestos abatement,
demolition, mowing, grave relocation• Legal Services: title/closing, litigation
• Senate Bills & House Bills become new law
• Design Build: all of the above
• Pre- approved firms - 27
A Consultant’s PerspectiveChip Hawke
Principal/Partner - Carolina Land Acquisitions, [email protected]
• 25 years experience with Right of Way acquisitions & management, Certified General RE Appraiser, NC RE Broker, review & condemnation appraising, managed ROW process for NCTA, design build projects for private and public entities
• Graduate University of North Carolina – 1989• Married 19 years; 3 sons • Native of Raleigh, NC.; Currently lives in Oak Island, NC
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Consultant Management
• Project Management• Quality Control/ Quality Assurance• Timely Project Delivery• Federal and State
• Traditional/Conventional• Design Build
• Municipal• Private
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2012 to Present Training
• IRWA - Main Source Training• National Highway Institute • FHWA• In-House • Appraisal Institute – 28 ROW Staff & 15
Attorneys in Class last month • Recertification Classes each Year for Appraisal
Staff25
2012 – 2014 plan
• 13 Different IR/WA Courses• 545 Bodies in Courses• Approximately 4,000 – 4,500 hours• 5 National Highway Institute Courses• Appraisal Recertification – Approximately 230
Appraisers – 3 Locations = 6 Classes• FHWA Appraisal – CFR & Requirements• 3 In-House Classes
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Privatization & Legal Services
• 2013 Legislative Session• Senate Bill 402Increase DOT Privatization – Preconstruction & Technical Services Unit to 65% by 2013 – 14 and to 70% by 2014-15
• 2014 Legislative Session• Senate Bill 744 • GS 136-103.1Utilization of external counsel for defense litigation & for title abstracts and title certificates
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0
100
200
300
400
500
600
700
FY 2012 FY 2013 FY 2014
Litigation - Condemnation (Deposits)
Fiscal YearLitigation -
Condemnation (Deposits)
FY 2012 648FY 2013 510FY 2014 491
DURING THIS MEASUREMENT PERIOD ROW EXPERIENCED A 24.2% DECREASE IN LITIGATION - CONDEMNATIONS
Right of Way Initiatives & Challenges
• Re-establish State Leadership team, Relocation, Property Management and Audit Leadership
• Web Based ROW Data Management System• NCTA, Rail & Design Build Challenges• Increased Outsourcing, Transition of Field Offices• Advanced Professional Development Program• Expand Knowledge of Right of Way to other groups
and units
Questions and Remarks
Your thoughts
Feedback
Takeaways
• Addenda Material
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U. S. Constitutional Limitations on Power of Eminent Domain
5th Amendment“…nor shall private property be taken for
public use without just compensation.”14th Amendment
“…nor shall any State deprive any person of life, liberty, or property, without due
process of law…”
Right of Way Guiding Laws and Regulations
• US Constitution – Amendment V & XIV• Uniform Act of 1970• 23 CFR Federally Regulated• 49 CFR Federally Regulated• USPAP Regulated• Title VI Compliance• State General Statutes
Legal Authority to Acquire Property(Federally Assisted)
U.S. Constitution 5th and 14th Amendments
State Constitution
State Laws
State Administrative Regulation
Federal Uniform Act
Uniform Act Implementing Regulations
Right of Way Acquisition ProcessInitial Contact
Between Property Owner and Right of
Way Agent
Appraisal Process
NCDOT Presents Offer to Property
Owner
Negotiation Settlement Reached?
Real Estate Closing (Minimum of 30
Days After All Documents Secured)
Yes
NCDOT Acquires Property Through Eminent Domain
No Negotiation Through Medition
Trial to Determine Just Compensation
Final Judgment by Court
End of Acquisition Process
Part I Part II
fourth largest net growth in the nation
population
State = 8.7 %National = 7.3%
unemployment rate
state resources are declining, future federal resources uncertain
current funding
How the STI Works
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STI Schedule
December
Feb
OctoberJuly - Aug
July
NovemberSeptember
Nov
June 24, 2014
2014
MPO/RPO/Divisions assign
Local Input Points
BOT STIP
overview (includes
Funding Table explanation)
Early development of Draft STIP; apply STI requirements
SPOT transfer of all final
total scores to Program
Development
Verify Project Cost /
Schedule InfoSPOT
review of all final
Total Project Scores
Update BOT as desired
Update BOT as desired
Complete Draft STIP Document
Release of Draft STIP for Public
Review
Verify Project Cost /
Schedule Info
Develop Modal
Programming Methodology
Finalize other prioritization programming
methods
Example: Before and After Acquisition Map
sanctuarygym/school
gym/school
sanctuary
Example: Before & After Overlay
1931 - 1970
• R/W Unit started in the 30’s with small staff and continued into the 50’s performing various functions, engineering, acquisition, appraisal, etc.
• Gov. Kerr Scott’s Farm to Market program passed
• Mid 50’s the Interstate system started and personnel added to the staff
• 300 Million Dollar Secondary Road Bond. 1964
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Back in the Day - 1968
• 117 Negotiators• 4 Area Negotiators• 5 Area Relocation Advisors• 60 Appraisal Staff including Appalachian
office• Total of Approx. 215 personnel- 168 field
operations• Temporary personnel to handle Secondary
Roads• All acquisitions handled by staff
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Late 80’ s into the 90’s
• 17.2 Billion Dollar Highway fund passed• Appraisal Certification required – added more appraisers • Added Negotiating personnel to the staff• Computers became a way of life – Good or Bad!!!!!!!!!!• Streamlined acquisition process on State Funded project
to deliver projects faster• Need for Training both OJT & Classroom• Implemented fast tract R/W Agents 36 to 24 months• Staff at all time high – 321 Personnel
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Where Are We Now?
• Negotiating Section transferred to the Division Engineers
• Smaller Staffs• More Consultants• Appraisal Staff headed to all Review
Appraisers• New Training Initiatives• Funds for Training
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