rfp response - larimer

RFP Response

Larimer County Colorado

November 1st, 2016

This proposal includes information that may not be duplicated, used, or disclosed outside Larimer

County Colorado (Larimer County) in whole or in part, for any purpose other than to evaluate this

proposal. If, however, a contract is awarded to this offer or as a result of or in connection with

the submission of such information, Larimer County will have the right to duplicate, use, or

disclose the information to the extent provided in the resulting contract. This restriction does not

limit the right of Larimer County to use information contained within this proposal if it is

obtained from another source without restriction. The information subject to this restriction is

contained on all sheets.

Ceridian has responded to the RFP issued by Larimer County based upon the requirements

provided by your organization to date. As the needs of Larimer County and the solutions offered

by Ceridian evolve, Ceridian may recommend changes to the proposed solution to ensure we are

delivering the best value possible to your company.

Please refer to Attachment H - Legal Response for additional information from Ceridian’s Legal

Department.

CONTENTS

1 Company Information: .................................................................................................................................. 4

Overview. ..................................................................................................................................................... 4

Your Company name and address. .............................................................................................................. 4

Your year founded........................................................................................................................................ 4

2 Number of employees in your company in: ................................................................................................... 5

Support. ........................................................................................................................................................ 5

Development. ............................................................................................................................................... 5

Total number of employees. ........................................................................................................................ 5

Are you a public or private company? ......................................................................................................... 5

Provide a brief history of your company. ..................................................................................................... 5

What is your primary business focus? ......................................................................................................... 5

Describe your target market. ....................................................................................................................... 6

For how many years has the system you are offering been released? ........................................................ 6

Describe your company culture. .................................................................................................................. 7

Provide a brief overview of your products with a summary of the functionality and indicate if the

product was developed by your company or purchased. ........................................................................... 7

What is the core product of your business? ................................................................................................ 8

Describe your system’s ability to have customers “configure” the system vs. having you “customize” the

system to meet their needs. ........................................................................................................................ 8

3 Product Deployment: .................................................................................................................................... 8

Do you offer your products as license, in a hosted environment, or both? ................................................ 8

If you offer a hosting model, what is your target market? .......................................................................... 8

4 Product Overview: ......................................................................................................................................... 8

Provide a brief overview of your product offerings. .................................................................................... 8

Please specify the name and version of the HRIS/payroll system being proposed in this RFP. ................... 9

5 Human Resources: ......................................................................................................................................... 9

Please provide a brief overview of your solution’s human capital management functionality. .................. 9

Is this solution unified with the payroll solution? Please explain. ............................................................ 10

When was this HR product developed? ..................................................................................................... 10

Was this solution developed in-house or purchased? ............................................................................... 10

Please explain how your solution facilitates the maintenance of employee data and creation of

employee history. ...................................................................................................................................... 10

Dayforce RFP Response of 10

1 Company Information:

Overview.

Ceridian HCM (the company) is a global product and services company delivering trusted results and

transformative Human Capital Management technology since 1932. Ceridian is a private company. Our

two largest owners are Thomas H. Lee & Partners and Fidelity National Financial. Ceridian has over 80

years of experience in the HCM market and serves over 70,000 clients across North America-paying over

25 million people each year. Ceridian completed a full acquisition of Dayforce in 2012. The acquisition

reflected the companies’ shared goals and demonstrated their ability to operate as a single

organization. Ceridian Inc.’s headquartered in Minneapolis, Minnesota. Ceridian is backed by over 5300

highly engaged employees in locations in Canada, the United States, United Kingdom and Mauritius.

Ceridian is ideally positioned to continue delivering industry-leading technology and innovation across

all of human capital management.

Our Human Capital Management solutions have provided our clients with ability to confidently stay

compliant, gain real-time insight into business results, and promote higher employee engagement. With

our Dayforce technology, Ceridian’s goal is to be the only company to offer a single application for all

Human Capital Management with one user experience, one employee record, and one rule engine.

Dayforce’s solution specializes in all aspects of Human Capital Management: Payroll, Human Resources,

Workforce Management, etc. By building these robust modules out first, Dayforce is now in a position

to complete the entire suite of HCM products, beginning with Talent Management in 2014 and moving

forward with Performance Development in 2015. This method of construction has allowed the entire

application to be unified with no interfaces between modules; as a result, Dayforce has unparalleled

processing speed, seamless data transmission and cohesive reporting capabilities across all modules.

Our immediate plans include the continued launch of our fully-featured Talent Management module,

which already includes Recruiting and Performance Management. Throughout 2016, Ceridian plans to

improve the Dayforce Onboarding functionality to ensure candidates have the best onboarding

experience possible.

Your Company name and address.

Ceridian HCM Inc.

3311 E. Old Shakopee Road, Minneapolis

Minnesota, 55425

1-800-729-7655, http://www.ceridian.com/

Your year founded.

Ceridian was originally founded in 1932.


2 Number of employees in your company in:

Support.

Ceridian is unable to provide a breakdown of employees by department. However, Ceridian can note

that there are approximately 5,300 full-time employees.

Development.

Please refer to the above response.

Total number of employees.

Please refer to the above response.

Are you a public or private company?

Ceridian is a private company. Our two largest owners are Thomas H. Lee & Partners and Fidelity

National Financial.

Provide a brief history of your company.

Ceridian HCM is a global product and services company delivering trusted results and transformative

Human Capital Management (HCM) technology since 1932. In 2011, Ceridian entered into an OEM

(Original Equipment Manufacturer) agreement with Dayforce to sell the Dayforce Workforce

Management Product. This agreement included an equity investment in Dayforce. The partnership

proved to be extremely successful, with sales far exceeding initial forecasts.

As the partnership’s success continued to mount, Ceridian HCM and Dayforce made the decision to

expand the Dayforce application to include full Payroll, Tax, Benefits, HR and Talent Management

capabilities – creating the industry’s first and only single application for Human Capital Management

with one employee record, one user experience and one rule engine.

In April 2012, Ceridian HCM completed a full acquisition of Dayforce. The acquisition reflected the

companies’ shared goals and demonstrated their ability to operate as a single organization. Ceridian

HCM is now ideally positioned to continue delivering industry-leading technology and innovation across

all of human capital management.

What is your primary business focus?

Ceridian HCM helps organizations save time and money, increase employee engagement and

productivity.


Our offering includes payroll, benefits, workforce management, tax services, compliance, human

resources including Dayforce Human Capital Management and Employee Assistance Programs.

Ceridian’s Dayforce Human Capital Management solution enables our clients to:

1. Reduce overall cost of your labor through better tools to manage payroll processing, timekeeping and

benefits administration.

2. Create one common platform, one complete solution with everyone on one system to assist Larimer

County in driving a strategy of consolidation and process standardization.

3. Ensure compliance to all Federal, State, and Local laws, as well as enforce company pay policies

across all of Larimer County’s locations.

4. Automate the manual processes/tasks currently in place to allow your team to focus on more

strategic activities and to allow for growth without the addition of staff.

5. Automate timekeeping, attendance and scheduling; including absence management, time away from

work request/approval as well as all accruals/balances.

6. Implement tools to automate performance management, compensation planning, succession and

learning management.

7. Improve manager access to data in real time – Managers should have access to critical reports to

make on-time decisions, and be able to see their own employee’s data. Through automated processes

they should be able to perform manager functions, at Larimer County’s discretion, such as promotions,

pay increases, job changes, terminations and other functions that are then work-flowed to the

appropriate department for approval.

Describe your target market.

Dayforce is designed to scale up or down for any sized organization across all industries. Our clients

range in size from very large organizations with over 50,000 employees, to very small organizations with

fewer than 50 employees.

For how many years has the system you are offer ing been released?

The Dayforce HCM application has been in production with clients since 2009. However, there are three

release updates each year to Dayforce HCM, which include new functionality based on market demands

and changes to legislation. This timeline also allows us to make incremental enhancements to new

product functionality, and iterate back with our clients to make improvements based on customer

feedback.


Describe your company culture.

Our Way is Ceridian’s roadmap for success. It is the framework of our culture and shapes everything we

do. At the center of Our Way is our brand promise: Makes Work Life Better.

We are committed to making work life better for employees, customers and our company.

Our Way reflects the values of how we interact with each other and every customer, every time. Our

values define who we are, guide our actions and lead to results. Customers and employees know who

Ceridian is by our values:

Customer Focus – We listen to our customers with empathy and we care about them. We win when our customers win. We focus on delivering employee engagement, satisfaction and productivity to our customers.

Transparency – We are open in the way we communicate and do things. Integrity and accountability drive our behavior.

Diligence - Preparation and planning is vital to our success. We establish goals and standards to measure our success against. We focus on repeatability and reliability.

Optimism - We deliver optimism to our clients by making work life better. Optimism is about expecting success. It is planned behaviors. Preparation leads to knowledge, knowledge builds confidence and confidence creates success. We celebrate team success.

Agility - We are flexible and innovative. We confront all challenges with enthusiasm. We encourage change in order to achieve success. Technology / Architecture:

Provide a brief overview of your products with a summary of the functionality and indicate if the product was developed by your company or purchased.

Ceridian is a global product and services company delivering trusted results and transformative Human

Capital Management technology. We help organizations save time and money, increase employee

engagement and productivity. Our offering includes payroll, workforce management, benefits, tax

services, analytics, talent management, compliance, human resources including Dayforce Human

Capital Management and Employee Assistance Programs. The entire Dayforce HCM application has

been developed organically in house from the ground up as one cohesive solution.

Please refer to Attachment C - Dayforce HCM Overview for additional details regarding our product

offerings.


What is the core product of your business?

Dayforce HCM is a SaaS Solution for Payroll, Benefits, Workforce Management, Human Resources,

Talent Management, Document Management, and Analytics. As a single application for HCM, Dayforce

provides organizations with access to real-time data and results across all domains of HCM. With one

employee record, one user experience and no interfaces, organizations can find and hire the right

people, process pay, manage benefits enrollment, maintain HR records, and schedule staff with work-

life balance while monitoring compliance throughout the employee lifecycle. Describe your

customization and extensibility capabilities.

As a true SaaS application, Dayforce does not perform customizations of the underlying software. All

customer specific requirements are handled by configuration. Our configuration screens are designed

for ease of use, enabling clients to perform a configuration without vendor support.

Describe your system’s ability to have customers “configure” the system vs. having you “customize” the system to meet the ir needs.

Please refer to the response above. Specify the ratio of compiled code to interpreted code.

The entire Dayforce HCM application is compiled.

3 Product Deployment:

Do you offer your products as license, in a hosted environment, or both?

Ceridian's current platform is all based on a private cloud estate where each and every component

deployed in the solution is hosted on our dedicated hardware.

If you offer a hosting model, what is your target market?

Dayforce is designed to scale up or down for any sized organization across all industries. Our clients

range in size from very large organizations with over 50,000 employees, to very small organizations with

fewer than 50 employees.

4 Product Overview:

Provide a brief overview of your product offerings.

Ceridian is a global product and services company delivering trusted results and transformative Human

Capital Management technology. We help organizations save time and money, increase employee

engagement and productivity. Our offering includes payroll, workforce management, benefits, tax

services, analytics, talent management, compliance, human resources including Dayforce Human

Capital Management and Employee Assistance Programs. Ceridian also offers services to augment the


Dayforce platform such as tax filing, benefits administration, and print services. These services are all

provided directly from Ceridian through a single contract and support model. How do you stay current

with changes in Human Resources?

Dayforce issues release updates 3 times a year to ensure changes in human resources are met and

adapted to.

Please specify the name and version of the HRIS/payroll system being proposed in this RFP.

Dayforce HCM 8.50

5 Human Resources:

Please provide a brief overview of your solution’s human capital man agement functionality.

Dayforce’s HR functionality allows Larimer County to gain centralized control over your workforce by

providing the ability to:

Streamline tasks

Improve communication across the enterprise

Secure access to personal HR information

View detailed real-time HR analytics

Configurable

Workflows

Dynamic workflow engine with ease-to-use configuration

to mirror organizational processes and approvals

Customizable

Forms

Capture personal, professional, and payroll tax

information, accessible via web or mobile devices

In-application

Messaging Efficiently communicate and manage correspondence


Onboarding

Seamless transition from recruiting to new hire, providing

employees with the ability to complete the onboarding

process online

Secure

Information

Access, retrieve and store all your confidential HR

information securely

Is this solution unified with the payroll solution? Please explain.

Yes, Dayforce provides a single application for human capital management and payroll. As such, data is

seamlessly integrated to all functional modules. The impact of one system offers continuous real-time

payroll calculation 24 x 7.

When was this HR product developed?

The Dayforce HCM application has been in production with clients since 2009.

Was this solution developed in-house or purchased?

The entire Dayforce HCM application has been developed organically in house from the ground up as

one cohesive solution.

Please explain how your solution facilitates the maintenance of employee data and creation of employee history.

Dayforce HCM maintains all employee data in the employee HR record, and automatically creates and

maintains history. In addition, all records within Dayforce HCM are effective dated.

DAYFORCE HUMAN CAPITAL MANAGEMENT

A Single Application for HCMDayforce HCM is a SaaS solution for Payroll, Benefits, Workforce Management, Human Resources, Talent Management, Document Management, and Analytics. As a single application for HCM, Dayforce provides organizations with access to real-time data and results across all domains of HCM. With one employee record, one user experience and zero interfaces, organizations can find and hire the right people, process pay, manage benefits enrollment, maintain HR records, and schedule staff with work-life balance while monitoring compliance throughout the employee lifecycle.

"DAYFORCE HCM PROVIDES EFFICIENCY IMPROVEMENTS WITH REAL-TIME PAYROLL PROCESSING AND HCM TRANSPARENCY. WE’RE SEEING REDUCTIONS IN PAYROLL ERRORS DURING PAY PERIOD PROCESSING AND IMPROVEMENT IN WORKFLOW APPROVAL PROCESS IN HCM".

Mike DeVries , Vice President, Human Resources – Payroll, Falls of Neuse Management

THE DAYFORCE REAL-TIME ADVANTAGEDayforce HCM transforms human capital management from a collection of disparate systems reliant on fragile interfaces to a single, robust, real-time application. By providing a single application for all your human capital management needs, Dayforce HCM eliminates the pain caused by disconnected applications. With one employee record and one rule engine,

all transactions made anywhere within the application flow seamlessly across all functional areas in real-time, eliminating the need for duplicate data entry, manual workarounds, and batch processes. With a single user-experience, organizations can achieve reduced training time, quicker user adoption, and a faster return on investment.

877.237.4342 | ceridian.ca 800.729.7655 | ceridian.com

DAYFORCE HUMAN CAPITAL MANAGEMENT

PAYROLL Dayforce Payroll replaces batch-driven payroll with a real-time cloud application. Increase efficiency, reduce cycle time, and achieve better results. Enjoy accurate and compliant payroll, in real-time. Enable your employees to view and manage their pay information anywhere, any time.

BENEFITSDayforce Benefits is built for peace of mind. Stop struggling with static, spreadsheet-based records, poor visibility, and endless compliance challenges. Enjoy self-service access, detailed analytics and easy compliance.

WORKFORCE MANAGEMENTDayforce Workforce Management helps organizations improve performance, reduce labor cost and align the workforce with corporate goals. Enable compliance with the labor rules and policies that affect your business and spend more time focusing on strategic business activities.

HUMAN RESOURCESFocus on your most important asset - your people, with Dayforce Human Resources. Empower employees and teams by putting information in their hands. With employee homepages, organizational charting, onboarding and configurable workflows, manage the employee lifecycle in a single application.

RECRUITINGDayforce Recruiting provides a streamlined recruiting process for candidates, hiring managers and administrators. Identify staffing needs, create job requisitions, and find and hire best-fit candidates. With Talent communities, an embeddable careers portal and simple requisition management, make recruiting easier for everyone.

PERFORMANCE MANAGEMENTDayforce Performance Management is flexible, intuitive, and quickly adopted for immediate impact. Rapidly deploy best practices from the experts – cascading goals, continuous conversations between managers and employees, and ongoing coaching and development.

DOCUMENT MANAGEMENTDayforce Document Management is a single data source for capturing the information surrounding the employee lifecycle. With easy organization and retrieval and enhanced security and privacy, replace file cabinets and document sharing with cloud-based document storage.

DASHBOARDSDayforce Dashboards helps HR professionals combine workforce data to uncover trends, evaluate benchmarks and create meaningful presentations from charts and graphs. With more than 400 predefined views curated by experts across payroll, benefits, workforce management, human resources and talent management, make better decisions every day.

O V E R V I E W

TRUSTED BY THOUSANDS Trusted and depended upon by businesses around the world to be their strategic HCM partner, Ceridian has built a reputation as the leader in human capital management. Our award-winning software enables organizations to empower their employees, increase engagement, productivity and profitability. Partner with Ceridian and put Dayforce HCM to work for you.

About CeridianCeridian is a global human capital management technology company serving over 25 million users in more than 50 countries. Our offering includes the award winning, cloud-based Dayforce HCM, Global Solutions, Small Business Payroll, and LifeWorks Employee Assistance and Wellness programs. Ceridian. Makes Work Life BetterTM

1.800.729.7655 | ceridian.com

© 2015 Ceridian Corporation. All rights reserved. 114185-000 JC/C

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