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City of North LauderdaleREQUEST FOR PROPOSALS - NOTICE

RFP # 12-06-339

Network Wiring Project

Sealed bids will be received by the City of North Lauderdale until 10:00 AM on Thursday, July5, 2012 in the City Clerks Office located at 701 SW 71

st Avenue, North Lauderdale, FL and will

be publicly opened and announced immediately thereafter in the second floor conference room

for the installation of the Network Wiring Project. Any disputes as to the timeliness of receipt ofa bid will be resolved against the bidder.

A Mandatory Pre-Bid Conference will be held Tuesday, June 26, 2012 at 10:00AM located atCity Hall, 701 SW 71st Avenue, North Lauderdale, FL 33068 in Annex Room B on the first

floor of City Hall. Interested bidders must attend this meeting to see the job site and review

scope of work.

The intent of this RFP is to establish the general specifications and installation for a CAT.6

premises structured cabling system, which will meet the voice and data communicationneeds at City Hall.

Bid documents may be obtained from the City Clerks Office located at 701 SW 71st

Avenue,

North Lauderdale, from 8:30 a.m. to 5:00 p.m., telephone number 954.724.7056 or on the Citysweb site. There is no charge for the documents. The bid documents contain the specifications.

The City of North Lauderdale reserves the right to reject any or all bids, to waive any

informalities or irregularities in any bid received, to re-advertise for bids, or to take any other

such actions that may be deemed to be in the best interest of the City. After review by the CityManager and acceptance by the City Commission, the City anticipates entering into a written

contract with the bidder who submits the bid judged by the City to be the most advantageous,responsible, and most responsive.

Patricia Vancheri, City Clerk


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TABLE OF CONTENTS

RFP # 12-06-339

Notice - Request for Proposals........................................................................................................................... 2

Table of Contents ............................................................................................................................................... 3

General Terms and Conditions .......................................................................................................................... 4

Insurance Requirements ..................................................................................................................................... 8

Public Entity Form Instructions to Bidders ...................................................................................................... 10

Sample Form of Agreement ............................................................................................................................. 12

Non-Collusive Affidavit .................................................................................................................................. 14

Offerors Certification Forms .......................................................................................................................... 16

Bid/Price Schedule ........................................................................................................................................... 21

Proposal Summary of Work ......................................................................................................................... 22

Floor Plans 1st and 2nd Floors .................................................................................................................... 25 - 26

Bidders Documents......................................................................................................................................... 28

Bidders Acknowledgement Form .......................................................................................................................

RFP Bidders Coversheet Checklist .....................................................................................................................

Proposal ...............................................................................................................................................................

Vendor Certification Form ...................................................................................................................................

Bidders Qualification Statement .........................................................................................................................

Reference Form ....................................................................................................................................................

Vendor Drug-Free Workplace Form ....................................................................................................................

List of Subcontractors Form ................................................................................................................................

RFP Schedule .......................................................................................................................................................

AMENDEMENTS ...............................................................................................................................................


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GENERAL TERMS AND CONDITIONS

The following instructions are given for the purpose of guiding bidders in properly preparing their bids orproposals. These directions have equal force and weight with the specifications, and strict compliance isrequired with all provisions.

QUALIFICATIONS OF BIDDERS No proposal will be accepted from, nor will any contract be awardedto, any person who is in arrears to the City of North Lauderdale, upon any debt or contract, or who hasdefaulted, as surely or otherwise, upon any obligations to the City, or who has deemed irresponsible orunreliable to the City.

PERSONAL INVESTIGATION Bidders shall satisfy themselves by personal investigation and by suchother means as they may deem necessary or desirable as to the conditions affecting the proposed workand the cost. No information derived from maps, plans, specifications, or from the Engineer, CityManager, or their assistants or any other department of the City shall relieve the vendor from any risk orfrom fulfilling all terms of the contract.

INCONSISTENCIES Any seeming inconsistency between different provisions of the plans,specifications, proposal or agreement, or any point requiring explanation must be inquired into by thebidder, in writing, at least five (5) days prior to the time set for the opening proposals. After proposals are

opened, the bidders shall abide by the decision of the City as to such interpretation.

ADDENDA AND INTERPRETATIONS No interpretations of the meaning of the plans, specifications orother contract documents will be made orally to any bidder. Prospective bidders must request throughthe City Clerk to the City Project Manager such interpretation in writing. To be considered, such requestmust be received at least five (5) days prior to the date fixed for the opening of bids. Any and allinterpretations and any supplemental instructions will be in the form of a written addenda which, if issued,will be sent by certified mail with the return receipt requested, to all prospective bidders (at the addressfurnished for such purpose) not later than (3) days prior to the date fixed for the opening of bids. Failureof any bidder to receive any such addenda or interpretation shall not relieve any bidder from anyobligation under his bid as submitted. All addenda so issued shall become a part of the contractdocument. Vendor shall verify that he has all addenda before submitting his bid.

LEGAL CONDITIONS Bidders are notified to familiarize themselves with the provisions of the law of theState of Florida relating to the hours of labor on municipal work, and with the provisions of the laws of theState of Florida and the Charter and the ordinances of the City of North Lauderdale.

FORM OF PROPOSALS Each bid and its accompanying statements must be made on the formsprovided. The forms must be submitted in good order and with all the blanks filled in. The forms must beenclosed in a sealed envelope when submitted to the City Clerks Office, City of North Lauderdale,Florida, 2

ndFloor, City Hall, and must show the name of the bidder and a statement as to its contents.

The proposal must be signed by one duly authorized to do so, and in case signed by a deputy orsubordinate, the principals properly written authority to such deputy or subordinate must accompany theproposal.

FILLING IN BIDS All prices must be written in the proposal and also stated in the figures, and all

proposals must fully cover all items for which proposals are asked and no other. Bidders are required tostate the names and places of residence of all persons interested, and if no other person is interested, thebidder shall state that the proposal is, in all respects, fair and without collusion or fraud. Where more thanone person is interested, it is required that all persons interested or their legal representative make allverification and subscribe to the proposal.

NON-COLLUSION The bidder agrees that there has been no consorting with any other firm oremployees from any other firm who will be submitting a bid on the same project.


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CAUSES FOR REJECTION No bid will be canvassed, considered or accepted which, in the opinion ofthe City is informal or unbalanced, or contains inadequate or unreasonable prices for any items; eachitem must carry its own proportion of the cost as nearly as is practicable. Any alteration, erasure,interlineations, or failure to specify bids for all items called for in the schedule shall render the proposalinformal.

REJECTION OF BIDS The City reserves the right to reject any bid if the evidence submitted by thebidder, or if the investigation of such bidder, fails to satisfy the City that such bidder is properly qualified tocarry out the obligations and to complete the work contemplated. Any or all proposals will be rejected, ifthere is reason to believe that collusion exists among bidders. A proposal shall be considered irregularand may be rejected, if it indicates serious omissions, alterations in form, additions not called for,conditions or unauthorized alternates, or irregularities of any kind. The City reserves the right to rejectany or all proposals and to waive such technical errors as may be deemed best for the interests of theCity.

WITHDRAWALS Any bidder may, without prejudice to himself, withdraw his proposal at any time priorto the expiration of the time during which proposals may be submitted. Such request for withdrawal mustbe in writing and signed in the same manner and by the same person who signed the proposal. After theexpiration of the period for receiving proposals, no proposal can be withdrawn, modified, or explained.

CONTRACT The bidder to whom award is made shall execute a written contract to do the work andmaintain the same good repair until final acceptance by the proper authorities, and shall furnish good andsufficient bonds as specified within ten (10) days after receiving such contract for execution. If the bidderto whom the first award is made fails to enter into a contract as provided, the award may be annulled andthe contract let to the next higher bidder who is reliable and responsible in the opinion of the City. Suchbidder shall fulfill every stipulation as if it were the original party to whom award was made. The contractshall provide that the Vendor agrees to correct any defective or faulty work or material which may appearwithin one (1) year after completion of the work and receipt of the final payment.

ENFORCEMENT OF SPECIFICATIONS Copies of the specifications shall be placed in the hands of theCity Project Manager, who shall enforce each and every requirement of the contract. There will be novarying from the specifications.

HOURS OF WORK Due to the nature of the work and the need to service the public, evening andweekend work may be required. All work must be agreed upon prior to start of work and approved by theProject Manager.

WORK PERFORMED DURING WORK HOURS All precautions must be taken to ensure the safety ofCity employees and the public while working near, in, around or over them. Work in production areasmust have a minimum impact on working conditions and not prevent employees or the public fromconducting normal City business.

COPIES OF SPECIFICATIONS Copies of the specifications, details, and contract are on file in the CityClerks office of the City of North Lauderdale.

TERMS OF CONTRACT The contract shall be 90 calendar days from issuance of notice to proceed

for each area.

MEASUREMENT AND PAYMENT Payments and charges shall be in accordance with the ProposalSchedules.

OWNER MAY STOP THE WORK If the work performed by the vendor is deficient, contrary to the biddocuments or contract, or the VENDOR fails to perform work in such a way that the completed WORK willconform to the Contract Documents, the OWNER may order the VENDOR to stop the WORK, or anyportion thereof, until the cause for such order has been eliminated; however, the right of the OWNER to


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stop the WORK shall not give rise to any duty on the part of the OWNER to exercise this right for thebenefit of the VENDOR or any other party.

TERMINATION The agreement described hereafter may be terminated by either party upon 30 dayswritten notice to the other party.

CUSTOMER RELATIONS The Vendor, all its employees and subcontractors under the supervision andcontrol of the Vendor shall at all times at a site, office, or yard be required to conduct themselves in aprofessional and courteous manner and do all things necessary to insure good and harmonious customerrelations. Continuous failure to abide by this requirement shall constitute a basis for termination of thisagreement.

QUANTITIES The City reserves the right to add or delete from the estimated quantities listed in theproposal.

TAX EXEMPTION All bids must be submitted including all local, state and federal taxes, if applicable. ACity Tax Exemption certificate can be obtained from the City Clerks Office.

BID PRICES All prices submitted must be firm through the completion of the project. Any bidscontaining escalation clauses will be rejected upon bid opening. The City of North Lauderdale will award

payment at the conclusion of the work, and upon full acceptance.

CONFIDENTIALITY - All documentation, bids or quotes not in the Public Domain will be kept confidential.

EXCUSABLE INCLEMENT WEATHER DELAYS

A. The Contract Time will be extended for as many calendar days in excess of the average numberof days of excusable inclement weather as defined in Paragraph entitled, Excusable InclementWeather Delays, as the VENDOR is specifically required under the provisions of the TechnicalSpecifications to suspend operations, or as many calendar days as the VENDOR is prevented byexcusable inclement weather , or conditions resulting immediately there from, from proceedingwith at least 75 per cent of the normal labor and equipment force engaged on the WORK.

B. Excusable inclement weather is any weather condition, the duration of which varies in excess ofthe average conditions expected, which is unusual for the particular time and place where theWORK is to be performed, or which could not have been reasonably anticipated by the VENDOR,as determined from U.S. Weather Bureau records for the preceding 3-year period. No extensionsof Contract Time will be allowed for any inclement weather that could reasonably have beenpredicted from such weather records.

C. Should the VENDOR prepare to begin work at the regular starting time at the beginning of anyregular work shift on any day on which excusable inclement weather, or the conditions resultingfrom the weather, or the condition of the WORK prevents work from beginning at the usualstarting time, and the work force is dismissed as a result thereof, the VENDOR will not becharged for a working day whether or not conditions change thereafter during said day, and themajor portion of the day could be considered to be suitable for such work operations.

D. The VENDOR shall base its work schedule upon the inclusion of the number of days of excusableinclement weather specified in Paragraph entitled Excusable Inclement Weather Delays of theSupplementary General Conditions. No extension of the Contract Time due to excusableinclement weather will be considered until after said number of days of excusable inclementweather has been reached. However, no reduction in Contract Time would be made if saidnumber of days of excusable inclement weather is not reached.


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LIQUIDATED DAMAGES

The Vendor shall pay to the City, as damages for non-completion of the work within the time stipulated forits completion, three hundred dollars ($300.00) for each and every day of the first 30-day period, and fivehundred ($500.00) for each and every calendar day thereafter which may exceed the stipulated time forits completion, which sum of $300.00 and $500.00 per day is agreed upon, fixed and determined by theVendor and the City as liquidated damages that the City will suffer by reason of such default and not byway of penalty.

END OF TERMS AND CONDITIONS


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INSURANCE REQUIREMENTS

The Vendor Shall:

I. PUBLIC LIABILITY

Provide Owners Vendors Protective Insurance for the benefit of the City with a combined singlelimit of one million dollars ($1,000,000), consistent with the indemnification obligations describedbelow.

II. WORKERS COMPENSATION

Provide Workers Compensation and Employers Liability Insurance for the benefit of a vendorswork force.

III. INDEMNITY

Protect, defend, indemnify and hold harmless the City of North Lauderdale, its public officials,officers, employees and agents from and against any and all lawsuits, penalties, damages,

settlements, judgments, decrees, costs, charges and other expenses or liabilities of every kind inconnection with or arising directly out of the work agreed to be performed herein. Without limitingthe foregoing, any and all such claims, suits, etc., relating to personal injury, death, damage toproperty, defects in materials or workmanship, actual or alleged infringement of any patent,trademark, copyright or of any other tangible personal property right, or any actual or allegedviolation of any applicable statute, ordinance, administrative order, rule or regulation or decree ofany court, is included in the indemnity. The vendor further agrees to investigate, handle, respondto, provide defense for, and defend any such claims, etc., at his sole expense and agrees to bearall other costs and expenses related thereto, even if the claim(s) is groundless, false orfraudulent.

In case of injury to persons, animals or property, real or personal, by reason of failure to erect ormaintain proper and necessary barricades, safeguards and signals or by reason of any

negligence of any vendor, subcontractor or any of the vendors agents, servants, or employeesduring the performance of the work before the estimates have become due under this contract,the City may through its officials, withhold such payments as long as it may deem necessary forthe indemnity of the City as Owner, provided that the failure to pay the same shall not beconstrued or considered as a waiver of the indemnity as hereinabove set forth.

GENERAL INDEMNIFICATION: The parties agree that one percent (1%) of the totalcompensation paid to the Vendor for the Work under this Agreement shall constitute specificconsideration to the Vendor for the indemnification to be provided under this Agreement. TheVendor shall indemnify, defend, save and hold harmless the CITY and the CITYs electedofficials, public employees, consultants and separate vendors, any of their subcontractors, sub-subcontractors, agents and employees from and against claims, damages, losses and expenses,including but not limited to attorneys fees, arising out of or resulting from performance of Work.

These expenses (1) that are attributable to bodily injury, sickness, disease or death, or to injury toor destruction of tangible property (other than the Work itself) including loss of use resultingtherefrom, and (2) to the extent such claims, damages, losses or expenses are caused in wholeor in part by negligent acts or omissions of the vendors, anyone directly or caused indirectlyemployed by either or anyone for whose acts either may be liable, regardless of whetherobligations shall not be construed to negate, abridge or otherwise reduce other rights orobligations of indemnity, which would otherwise exist as to a party or person described in thisArticle.


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IV. AUTOMOBILE LIABILITY

Covering all owned hired and non-owned automobile equipment for the benefit of the City with acombined single limit of $500,000.

V. BUILDERS RISK

If a structure is to be erected, the vendor must also provide Builders Risk Insurance for the fullinsurable value of the premises being constructed, and the policy should be endorsed to theeffect that the interests of the City are included as a loss payee and that the carrier waives allrights of subrogation against the City.

VI. CERTIFICATE OF INSURANCE

Before commencing performance of this contract, the vendor shall furnish the City of NorthLauderdale a duplicate policy of Certificate of Insurance for the required insurance as specifiedabove, which shall contain the following:

A). Name of insurance carrier(s)B). Effective and expiration dates of policies

C). Thirty (30) days written notice by the carrier of any cancellation or material change in anypolicy

D). Duplicate Policy or Certification of Insurance stating that the interests of the City areincluded as additional insured, and specifying the protection/location.

Such insurance shall apply despite any insurance, which the City may carry in its own name.

VII. SUBCONTRACTOR INSURANCE

Vendor shall require all of its subcontractors to provide the aforementioned coverage that thevendor is required to maintain and any subcontractors shall be the sole responsibility of thevendor.


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PUBLIC ENTITY CRIMES

Section 287.132-133(3)(a), Florida Statutes, effective July 1, 1989 require that no public entity shall enterinto a contract, award of bid, or transact business in excess of $10,000.00 with any person or affiliate whohas been convicted of a public entity crime. Prior to entering into a sworn statement with the PurchasingDepartment, form 7088 must be completed.

A copy of the form is reproduced below. This completed form must be on file prior to the issuing of aPurchasing Order.

RFP # 12-06-339

Sworn Statement Under Section 287.133(3)(a),Florida Statutes, on Public Entity Crimes

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIERAUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted with RFP # 12-06-339 for Network Wiring Project.

2. This sworn statement is submitted by __________________________________ whose business

address is ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________and (if applicable) its Federal EmployerIdentification No. (FEIN) is _______________________ (If the entity has no FEIN, include theSocial Security Number of the individual signing this sworn statement.

3. My name is ___________________________________________________ and my relationshipto the entity named above is _____________________________________________________.

4. I understand that a public entity crime as defined in Paragraph 287.133(1)(g), Florida Statutes,means a violation of any state or federal law by a person with respect to and directly related tothe transaction of business with any public entity of with an agency or political subdivision of any

other state or with the United States, including but not limited to, any bid or contract for goods orservices to be provided to any public entity or an agency or political subdivision of any other stateor of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,conspiracy, or material misrepresentation.

5. I understand that convicted or conviction as defined in Paragraph 287.133(1)(b), FloridaStatutes, means a finding or fault or a conviction of a public entity crime, with or withoutadjudication of guilt, in any federal or state trial court of record relating to charges brought byindictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of aplea of guilty or nolo contendre.

6. I understand that an affiliate as defined in Paragraph 287.133(1)(a). Florida Statutes, means:

A. A predecessor or successor of a person convicted of a public entity crime; or

B. An entity under the control of any natural person who is active in the management of theentity and who has been convicted of a public entity crime. The term affiliate includesthose officers, directors, executives, partners, shareholders, employees, members andagents who are active in the management of an affiliate. The ownership by one personof shares constituting a controlling interest in another person, or a pooling of equipmentor income among persons when not for fair market value under an arms lengthagreement, shall be a prima facie case that one person controls another person. Aperson who knowingly enters into a joint venture with a person who has been convicted


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of a public entity crime in Florida during the preceding 36 months shall be considered anaffiliate.

7. I understand that a person as defined in Paragraph 287.133(1)(e), Florida Statutes, means anynatural person or entity organized under the laws of the state or of the United States with thelegal power to enter into a binding contract and which bids or applies to bid on contracts for theprovision of goods or services let by a public entity, or which otherwise transacts or applies totransact business with a public entity. The term person includes those officers, directors,executives, partners, shareholders, employees, members, and agents who are active inmanagement of an entity.

8. Based on information and belief, the statement which I have marked below is true in relation tothe entity submitting this sworn statement. (Please indicate which statement applies.)

___ Neither the entity submitting this sworn statement, nor any officers, directors, executives,partners, shareholders, employees, members, or agents who are active in management of theentity, nor the affiliate of the entity have been charged with and convicted of a public entity crimesubsequent to July 1, 1989.

___ The entity submitting this sworn statement, or one or more of the officers, directors, executives,

partners, shareholders, employees, members, or agents who are active in management of theentity, have been charged with and convicted of a public entity crime subsequent to July 1, 1989,AND (Please indicate which additional statement applies.)

___ There has been a proceeding concerning the conviction before a hearing officer of the State ofFlorida, Division of Administration Hearings. The final order entered by the hearing officer did notplace the person or affiliate on the convicted vendor list. (Please attach a copy of the FinalOrder.)

___ The person of affiliate was placed on the convicted vendor list. There has been a subsequentproceeding before a hearing officer of the State of Florida, Division of Administration Hearings.The final order entered by the hearing officer determined that it was in the public interest toremove the person or affiliate form the convicted vendor list. (Please attach a copy of the Final

Order.)

___ The person or affiliate has not been placed on the convicted vendor list. (Please describe anyaction taken by or pending with the Department of General Services.)

_____________________________________ ____________________________Signature Date

State of _________________________________

County of _______________________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority,

___________________________________, who after first being sworn by me, affixed his/her,

signature in the space provided above on this _______ day of _______________________, ________.

________________________________Notary Public

My Commission Expires: _______________________


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SAMPLE AGREEMENTBetween the City of North Lauderdale and _____________________

This AGREEMENT, made this ____ day of ______________, 2012, by and between the City of NorthLauderdale, acting herein through its City Manager, hereinafter called OWNER and

_________________________________________________________________________________________________________________________________, hereinafter called VENDOR.

WITNESSETH, that the parties hereto do mutually agree as follows:

ARTICLE I

That for, and in consideration of, the payments and agreements hereinafter mentioned, to be madeperformed by the OWNER and VENDOR hereby agrees with the OWNER to commence and completethe work described as follows:

All of the terms, conditions, and provisions of Request for RFP # 12-06-339 are incorporated herein byreference and made a specific part thereof.

ARTICLE II

In accordance with the Request for Proposals the Vendor shall furnish at his own expense all labor,vehicles, materials, tools, and equipment needed to perform the services required by this Agreement andthe Request for Proposals.

The VENDOR further agrees that the prices as quoted in the Request for Proposals shall remainconstant for the duration of this Agreement.

ARTICLE III

The term of this Agreement shall be 90 calendar days from notice to proceed.

ARTICLE IV

If it is determined that it is in the best interest of either party of the Agreement to terminate this Agreementprior to the expiration date, for any cause, a thirty (30) calendar day written notice shall be given by theparty wishing to terminate this Agreement.

ARTICLE V

Vendor agrees to indemnify and save Owner, its public officials, agents, servants and employeesharmless from and against any and all claims arising out of or in any way connected with the willfulmisconduct or negligence of the vendor, or its employees and to carry at its own expense policies ofinsurance described in RFP # 12-06-339 to protect the Owner and its interests from such actions of thevendor or sub-contractors. Vendor further agrees to reimburse Owner for any and all court costs andother expenses, including reasonable attorneys fees incurred by owner in defending any action, at both

the trial and appellate levels, including paralegal expenses associated therewith, brought against Ownerfor injury or damage claimed to have been suffered as a result of or in any way connected with vendorswillful misconduct or negligence or that of its employees. The laws of the State of Florida shall governthis agreement.


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AGREEMENT:

IN WITNESS WHEREOF, the parties to these presents have executed this contract in three (3)counterparts, each of which shall be deemed an original, in the Year and Day first mentioned above.

ATTEST:

______________________________ ___________________________________Patricia Vancheri, CMC Ambreen Bhatty, City Manager

(SEAL)

______________________________WITNESS

______________________________ ______________________________WITNESS VENDOR

ADDRESS:______________________________

______________________________

______________________________

PHONE:_______________________

APPROVED AS TO FORM:

______________________________Samuel Goren, Esq.

City Attorney


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NON-COLLUSIVE AFFIDAVIT

State of ______________________))ss.

County of ______________________)

________________________________________________________ being first duly sworn, deposesand says that:

(1) He/she is the

__________________________________________________________, (Owner, Partner,Officer, Representative or Agent) of

_____________________________________________________ the Bidder that has submittedthe attached Bid;

(2) He/she is fully informed respecting the preparation and contents of the attached Bid and of allpertinent circumstances respecting such Bid:

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,employees or parties in interest, including this affiant, have in any way colluded, conspired oragreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or shamBid in connection with the Work for which the attached Bid has been submitted; or to refrain frombidding in connection with such Work; or have in any manner, directly or indirectly, sought byagreement or collusion, or communication, or conference with any Bidder, firm or person to fixany overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or tosecure through any collusion, conspiracy, connivance, or unlawful agreement any advantageagainst (Recipient), or any person interested in the proposed Work;

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any

collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other ofits agents representatives, owners, employees or parties in interest, including this affiant.


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NON-COLLUSIVE AFFIDAVIT (continued)

Signed, sealed and delivered in the presence of:

________________________________ BY:_____________________________

________________________________ _____________________________(Printed Name)

_____________________________(Title)

ACKNOWLEDGMENT

State of FloridaCounty of ______________

On this the _____ day of ___________________, _______, before me, the undersigned Notary Public of

the State of Florida, personally appeared ________________________________________________and whose name(s) is/are (Name(s) of individual(s) who appeared before notary). Subscribed to thewithin instrument, and he/she/they acknowledge that he/she/they executed it.

Witness my hand and official seal___________________________________

NOTARY PUBLIC, STATE OF FLORIDANOTARY PUBLICSEAL OF OFFICE: _________________________________________

(Name of Notary Public: Print Stamp or type as Commissioned)

Personally known to me, or Produced identification:

______________________________(Type of i dentification)

DID take oath, or DID NOT take oathOPTIONAL INFORMAITON:Type of Document:_____ Number of Pages:___ Number of Signatures Notarized ___


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OFFERORS CERTIFICATION

WHEN OFFEROR IS AN INDIVIDUAL

IN WITNESS WHEREOF, the Offeror hereto has executed this Proposal Form this ______ day of______________________, _______.

By:________________________Signature of Individual

_____________________________ __________________________Witness Printed Name of Individual

______________________________ __________________________Witness Business Address

__________________________City/State/Zip

__________________________Business Phone Number

State of FloridaCounty of _______________

On this the _____ day of __________________ _, _______, before me, the undersigned Notary Public ofthe State of Florida, personally appeared

_____________________________________________________ and whose name(s) is/are (Name(s)of individual(s) who appeared before notary). Subscribed to the within instrument, and he/she/theyacknowledge that he/she/they executed it.

Witness my hand and official seal

___________________________________

NOTARY PUBLIC, STATE OF FLORIDANOTARY PUBLICSEAL OF OFFICE: _____________________________________






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WHEN OFFEROR IS A SOLE PROPRIETORSHIPOR OPERATES UNDER A FICTITIOUS NAME


___________________________ PrintedName of Firm

By:________________________Signature of Individual

______________________________ __________________________Witness Printed Name of Individual


__________________________City/State/Zip

_________________________Business Phone Number





NOTARY PUBLIC, STATE OF FLORIDA

NOTARY PUBLICSEAL OF OFFICE:

_____________________________________(Name of Notary Public: Print Stamp or type as Commissioned)





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WHEN OFFEROR IS A PARTNERSHIP


_______________________________Printed Name of Partnership

By:________________________Signature of General or ManagingPartner

______________________________ __________________________Witness Printed Name of Partner


__________________________City/State/Zip

__________________________Business Phone Number

__________________________State of Registration











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WHEN OFFEROR IS A CORPORATION


____________________________Printed Name of Corporation

By:________________________Signature of President or otherauthorized officer

(CORPORATE SEAL) __________________________Printed Name of President or

ARTTEST: other authorized officer__________________________

By: __________________________ Address of CorporationSecretary __________________________

City/State/Zip__________________________

Business Phone NumberState of FloridaCounty of _______________On this the _____ day of __________________ _, _______, before me, the undersigned Notary Public ofthe State of Florida, personally appeared



NOTARY PUBLIC, STATE OF FLORIDANOTARY PUBLIC

SEAL OF OFFICE: _____________________________________(Name of Notary Public: Print Stamp or type as Commissioned)





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WHEN OFFEROR IS A JOINT VENTURE


____________________________Printed Name of Joint Venture

By:__________________________Signature of member of Joint Venture

____________________________Business Address

____________________________City/State/Zip

____________________________Business Phone Number









DID take oath, or DID NOT take oathOPTIONAL INFORMAITON:Type of Document: _____ Number of Pages: ___ Number of Signatures Notarized ___


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PRICE SCHEDULE

NORTH LAUDERDALE - NETWORK WIRING PROJECT

Bidder, hereby declares that he or she has carefully examined the sites of the proposed work, have read allterms and conditions of this solicitation and fully understand the specifications contained herein, and doeshereby agree to furnish all labor, materials, tools, equipment and incidentals and to sustain all the expensesincurred in performing the work in strict accordance with the plans which are made a part thereof at thefollowing prices offered. In the event of latent mathematical errors, Bidder recognizes that these are clericalerrors and may be corrected by Owner.

Item No. Description Price

1 Installed price of a per-drop CAT.6 Cable $_________________

2 Total Network Wiring Cost $_________________

3 Removal of existing cable plant $_________________

Quantities may change and additional units may be purchased using the single unit pricing.

Bidder must demonstrate that all product specifications have been met.

In addition to this page, vendors should attach their Bid detail

BASIS OF AWARD

The successful Bidder shall be the bidder who submits the bid judged by the City to be the most

advantageous, responsible, and most responsive.

.

NAME OF BIDDER:____________________________________________


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I. SUMMARY OF WORK - NETWORK WIRING PROJECT RFP # 12-06-339

The intent of this RFP is to establish the general specifications for a CAT.6 premises structured cablingsystem, which will meet the voice and data communications needs of the City of North Lauderdale.Vendor will provide an end-to-end solution for the installation of CAT.6 cabling at City Hall.

OTHER WORK - removal of the existing cable plant after final installation and testing of the new cableplant has been accepted. The City shall retain rights to the removed material and its disposition.

The undersigned bidder hereby proposes to furnish all labor, materials, equipment, tools, and servicesnecessary to perform all work under the price schedule, specifications and requirements for:

SCOPE OF WORK

1. SUPPLY AND INSTALL (1) CHATSWORTH 2-POST 19 SERVER RACK IN COMPUTER ROOM.

2. SUPPLY AND INSTALL PANDUIT FRONT VERTICAL WIRE MANAGERS ONTO EQUIPMENTRACK.

3. SUPPLY AND INSTALL PANDUIT FRONT ONLY HORIZONTAL WIRE MANAGERS AT THE TOPAND BOTTOM OF EACH PATCH PANEL.

4. SUPPLY AND INSTALL LADDER TRAY SYSTEM ABOVE EQUIPMENT RACK IN COMPUTERROOM.

5. ALL CABLING FOR THIS PROJECT WILL BE CAT.6 NON-PLENUM-RATED LANMARK 1000 OREQUAL. ALL CABLES WILL BE TERMINATED ONTO 48-PORT CAT.6 PATCH PANELS.

6. THE FOLLOWING IS A BREAKDOWN OF CABLE DROPS FOR EACH SUBSYSTEM:

DATA NETWORK - (97) CAT.6 [ (26), 1st

floor; (71) 2nd

floor]

VOICE NETWORK - (66) CAT.6 [ (17), 1st

floor; (49) 2nd

floor]

TOTAL CAT.6 - (163) DATA DROPS

8. FOUR (4) OF THE DATA DROPS ARE FROM COMPUTER ROOM TO WIRELESS ACCESSPOINTS. CONTRACTOR MUST LEAVE A 25 SERVICE LOOP AT EACH OF THESELOCATIONS.

OTHER WORK:

AFTER INSTALLATION AND ACCEPTANCE OF NEW CABLE PLANT, REMOVE THE EXISTING OLDPATCH PANELS AND OLD CABLING. WORK MUST BE DONE IN A MANNER NOT AFFECTINGBUSINESS, EMPLOYEES OR THE PUBLIC.

PRE-CONSTRUCTION CONFERENCE:

A MANDATORY PRE-CONSTRUCTION CONFERENCE WILL BE HELD PRIOR TO ANY WORKBEING PERFORMED.


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TESTING AND LABELING:

ALL DATA AND VOICE CABLING WILL CONFORM TO PERFORMANCE SPECIFICATIONSOUTLINED IN EIA/TIA 568D AND TSB-40 GUIDELINES.

CABLING WILL BE CAT.6 CERTIFIED AND A COPY OF EACH TEST RESULT WILL BE PROVIDEDTO CITY OF NORTH LAUDERDALE.

ALL CABLING WILL BE MACHINE-LABELED ON BOTH ENDS, (NO HANDWRITTEN LABELS),WITH THE FACEPLATES AND PATCH PANELS MACHINE-LABELED. A NUMBERED FLOOR PLANWILL NEED TO BE PROVIDED TO CITY OF NORTH LAUDERDALE AFTER CABLING ISCOMPLETED.

WARRANTY:

VENDOR SHALL PROVIDE CITY OF NORTH LAUDERDALE WITH A MANUFACTURER EXTENDEDWARRANTY ON THE CABLE PLANT.

COMPLIANCE WITH LAWS AND PERMITS:

THE SUCCESSFUL VENDOR SHALL COMPLY WITH ALL RULES, REGULATIONS,ORDINANCES, CODES, LAWS RELATING TO THE WORK OR CONDUCT THEREOF ANDSHALL SECURE AND PAY FOR ANY PERMITS AND LICENSES NECESSARY FOR THEEXECUTION OF THE WORK.

INSURANCE:

THE FOLLOWING INSURANCE COVERAGE SHALL BE OBTAINED AND MAINTAINED BYCONTRACTOR AT CONTRACTORS SOLE COST AND EXPENSE, NAMING CITY OF NORTHLAUDERDALE AS AN ADDITIONAL INSURED. THE FOLLOWING MINIMUM AMOUNTS FROMINSURERS WILL BE ACCEPTED BY CITY OF NORTH LAUDERDALE:

WORKERS COMPENSATION:

$1,000,000 - BODILY INJURY BY ACCIDENT

$1,000,000 - BODILY INJURY BY DISEASE POLICY LIMIT

$1,000,000 - BODILY INJURY BY DISEASE FOR EACH PERSON

GENERAL LIABILITY:

$1,000,000 - EACH OCCURRENCE

$1,000,000 - GENERAL AGGREGATE

$1,000,000 - OPERATIONS AGGREGATE

BODILY INJURY AND PROPERTY DAMAGE (COMBINE SINGLE UNIT) - $5,000,000EACH OCCURRENCE

ALL REQUIRED INSURANCE POLICIES SHALL PROVIDE THAT NO LESS THAN SIXTY (60) DAYSPRIOR WRITTEN NOTICE SHALL BE GIVEN TO THE OWNER IN THE EVENT OF ANYCANCELLATION OR ANY MATERIAL CHANGES OR REDUCTION IN COVERAGE.


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CONTRACT CLOSEOUT:

1. COMPLY WITH ALL PROCEDURES IN RFP DOCUMENTATION

2. FINAL INSPECTION BY CITY PROJECT MANAGER

3. CITY POSSESSION OF ALL WARRANTY/GUARANTEE AND OTHER DEFINEDDOCUMENTATION

4. RESTORE ALL AREAS OF CONSTRUCTION TO ITS ORIGINAL CONDITION AND STATE

5. FINAL CLEANING, BROOM SWEEP, VACUUM, WIPE ALL EFFECTED AREAS AFTERCONSTRUCTION

6. FINAL PAYMENT UPON COMPLIANCE WITH PROCEDURES IN CITY OF NORTHLAUDERDALE AGREEMENT


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THIS PAGE IS INTENTIONALLY LEFT BLANK


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SUBMIT BID TO:

City of North LauderdaleCity Clerks Office

701 SW 71st AvenueNorth Lauderdale, FL 33068

954-724-7056

REQUEST FOR PROPOSAL

Bidder Acknowledgement

RFP # 12-06-339

RFP TITLE:North Lauderdale Network Wiring Project

RFP OPENING DATE/TIME: Tuesday, July 5, 2011 at 2:00 PM

BUYER PHONE: 954-724-7056

BUYER EMAIL: [email protected]

MANDATORY PRE-BID CONFERENCE: Tuesday, June 26, 2012 at 10:00 AM

GENERAL CONDITIONSThese instructionsare standard for all bids for commodities/services issued by the City of North Lauderdale.The City of North Lauderdale may delete, supersede or modify any of these standard instructions for aparticular bid by indicating such in the instructions to the bidders, in the Special Conditions of the bid, or inthe Specifications/Statement of Work. Any and all Special Conditions that may vary from theses generalconditions shall prevail over these General Conditions and any conflicting provision within any vendorsstandard terms and conditions regardless of any language in the vendors documentation to the contrary.

SEALED BIDSThis form should be submitted with all Bid Forms in a sealed envelope. The face of the envelope shallcontain the above address, the Bid number and the Bid title. Bids not submitted on the attached Bid formmay be deemed non-responsive. All Bids are subject to the terms and conditions specified herein. Thosebids that do not comply with these conditions may be deemed non-responsive.

BIDDER COMPANY NAME: _________________________________________________________________

COMPANY ADDRESS:______________________________________________________________________

COMPANY PHONE: ________________________________________________________________________

NAME OF AUTHORIZED AGENT: ___________________________________________________________

TITLE OF AUTHORIZED AGENT: ___________________________________________________________

AUTHORIZED AGENT EMAIL ADDRESS: ____________________________________________________

BIDDER TAXPAYER ID OR SOCIAL SECURITY NUMBER: ____________________________________

I certify that this Bid Acknowledgement is made without prior understanding, agreement or connection with anycorporation, firm or person submitting a Bid for the same commodities and /or services and is in all respects fairand without collusion or fraud. I agree to abide by all conditions of this Bid and certify that I am authorized to signthis Bid as an agent for the Bidder.
mailto:[email protected]:[email protected]:[email protected]


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RFP BIDDERS CHECKLIST

COMPANY NAME: (Please Print) ________________________________________________

Phone:_______________________ Fax:________________________

BEFORE SUBMITTING YOUR BID, MAKE SURE YOU...1. Carefully read the General Conditions, Specifications and Requirements.

2. Properly fill out allForms.

3. Fill out and sign the Non-Collusive Affidavit and have it properly notarized.

4. Sign the Certification page. Failure to do so may result in your Proposal being deemednon-responsive.

5. Fill out the Bidders Qualification Statement.

6. Fill out the References page. [Section III, 8.0]

7. Sign the Vendor Drug Free Workplace Form.

8. Fill out the List of Subcontractors.

9. Fill out and sign the Certified Resolution.

10. Proof of Insurance. (will be required upon reward of contract)

11. Return and/or acknowledge all Addendums

Submit ONE (1) Original AND SEVEN (7) Photocopies of your bid, clearly marked with the

BID NUMBER AND BID NAME on the outside of the package.

Note: An electronic version in MS Word or PDF format may be substituted for the seven copies.The electronic version has to be made available to the City Clerk with the Bid Pkg.

Make sure your Bid is submitted PRIOR to the deadline.

Late Bids will not be accepted.

Failure to provide the requested attachments may result in your bid

being deemed non-responsive.

ONLY ONE PRODUCT (OFFERING) PER PROPOSAL PACKAGE IS ACCEPTABLE

THIS SHOULD BE THE FIRST PAGE OF YOUR PROPOSAL


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PROPOSAL FORM(continued)

RFP # 12-06-339

NORTH LAUDERDALE NETWORK WIRING PROJECT

The City reserves the right to reject any bid, if it deems that a vendor has deliberately provided erroneousinformation. The undersigned declare to have specific and legal authorization to obligate their firm to theterms of this bid, and further, that they have examined the RFP, the instructions to Bidders, theSpecifications, and other documents included in this bid request, and hereby promises and agrees that, ifthis bid is accepted, they will faithfully fulfill the terms of this bid together with all guarantees and warrantiesthereto. The undersigned bidding firm further certifies the product and/or equipment meets or exceeds thespecification as stated in the bid package; and also agrees that products and/or equipment to be deliveredwhich fail to meet bid specifications will be rejected by the City within thirty (30) days of delivery. Return ofrejection will be at the expense of the bidder.

Authorized Signature Company Name

Typed/Printed Name Address

Telephone City, State, ZIP

Fax Federal Tax ID Number


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CERTIFICATION

THIS DOCUMENT MUST BE SUBMITTED WITH THE BID

We (I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the Request forProposals. We (I) certify that we (I) have read the entire document, including the Specifications, AdditionalRequirements, Supplemental Attachments, Instructions to Bidders, Terms and Conditions, and any addendaissued. We agree to comply with all of the requirements of the entire Request for Proposals.

Indicate which type of organization below:

INDIVIDUAL PARTNERSHIP CORPORATION OTHER

If Other, Explain:


Typed/Printed Name Address

Telephone City, State, ZIP

Fax Federal Tax ID Number

Email address for above signer (if any) Contractors License Number


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BIDDERS QUALIFICATION STATEMENT

The undersigned certifies under oath the truth and correctness of all statements and all answers to questionsmade hereinafter:

Name of Company

Address

City State ZipTelephone

Fax Number

1. How many years has your organization been in business under its present name?

Years

2. If Vendor is operating under Fictitious Name, submit evidence of compliance with Florida FictitiousName Statute:

3. Under what former name(s) has your business operated?

List former address(es) of that business (if any).

4. Are you Certified? Yes No If Yes, attach copy of Certification

5. Are you Licensed? Yes No If Yes, attach copy of License

6. Has your company ever declared bankruptcy? Yes No

If Yes, explain:

7. Are you a Sales Representative Distributor Broker or Manufacturer

of the commodities/services bid upon?

8. Have you ever received a contract or a purchase order from the City of North Lauderdale or othergovernmental entity? Yes No If yes, explain (date, service/project, bid title etc.)

9. Have you ever received a complaint on a contract or bid awarded to you by any governmental entity?Yes No If yes, explain:

10. Have you ever been debarred or suspended from doing business with any governmental entity? YesNo If yes, explain:


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CUSTOMER REFERENCES

Please list government agencies and/or private firms with whom you have done business during the last fiveyears. Three of the references preferably in a similar industry and using a similar proposal:

Your Company Name

Address

City State ZipPhone/Fax

Agency/Firm Name:

Address

City State Zip

Phone/Fax

Contact Name

Agency/Firm Name:

Address

City State Zip

Phone/Fax

Contact Name

Agency/Firm Name:

Address

City State Zip

Phone/Fax

Contact Name

Agency/Firm Name:

Address

City State Zip

Phone/Fax

Contact Name

Agency/Firm Name:

Address

City State Zip

Phone/Fax

Contact Name


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VENDOR DRUG-FREE WORKPLACE

Preference may be given to vendors submitting a certification with their bid/proposal certifying they have adrug-free workplace in accordance with Section 287.087, Florida Statutes. This requirement affects all publicentities of the State and becomes effective January 1, 1991. The special condition is as follows:

IDENTICAL TIE BIDS - Preference may be given to businesses with drug-free workplace programs.Whenever two or more bids that are equal with respect to price, quality, and service are received by theState or by any political subdivision for the procurement of commodities or contractual services, a bidreceived from a business that certifies that it has implemented a drug-free workplace program shall be givenpreference in the award process. Established procedures for processing tie bids will be followed if none ofthe tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, abusiness shall:

Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession,or use of a controlled substance is prohibited in the workplace and specifying the actions that will betaken against employees for violations of such prohibition.

5. Inform employees about the dangers of drug abuse in the workplace, the businesss policy ofmaintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee

assistance programs, and the penalties that may be imposed upon employees for drug abuseviolations.

6. Give each employee engaged in providing the commodities or contractual services that are under bida copy of the statement specified in subsection (1).

7. In the statement specified in subsection (1), notify the employees that, as a condition of working onthe commodities or contractual services that are under bid, the employee will abide by the terms ofthe statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to,any violation of chapter 893 or of any controlled substance law of the United States or any state, fora violation occurring in the workplace no later that five (5) days after each conviction.

8. Impose a section on, or require the satisfactory participation in a drug abuse assistance or

rehabilitation program if such is available in the employee's community, by any employee who is soconvicted.

9. Make a good faith effort to continue to maintain a drug-free workplace through implementation of thissection. As the person authorized to sign the statement, I certify that this form complies fully with theabove requirements.



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LIST OF SUBCONTRACTORS

The Bidder shall list below the names and business address of each subcontractor who will perform Workunder this Bid in excess of one-half of one percent of the Contractors Total Bid Price, and shall also list

the portion of the Work that will be done by such subcontractor. After the opening of bids, no changes orsubstitutions will be allowed except as otherwise provided by law. The listing of more than onesubcontractor for each item of Work to be performed with the words and/or will not be permitted. Failureto comply with this requirement will render the Bid as non-responsive and may cause its rejection.

Work to Be Performed% Total

ContractContractorLicense No.

SubcontractorName/Address


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RFP - SCHEDULE

MILESTONES TIMEFRAME

RFP distributed 06/12/2012 06/17/2012

Pre-Bid Conference (MANDATORY) 06/26/2012

Bidders questions due from respondents 06/29/2012

Response to bidders questions 07/03/2012

RFP responses due from respondents 07/5/2012

Review of Bid Proposals (post public notice 1 day prior) TBD

Vendor Approval by City Commission TBD

Notification to bidders of outcome TBD

PROPOSAL FORMAT QUESTIONSPage: Single side, 8.5 x 11 with 1-inch margins RFP contact: 12-06-339Font: ARIEL (no smaller than 10pt) Patti Vancheri, City Clerk

[email protected]: 954-724-7056Fax: 954-720-2151

*TBD Timeframes:Proposals reviewed at an announced public meeting during City business hours.Vendor selection is determined at a convening commission meeting.

Notification sent to selected vendor by next business day.Notification to other bidders of outcome follows.

The public is welcome to attend any and all city public meetings.


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AMENDEMENTRFP 12-06-339

Network Wiring Project

June 16, 2012

Corrections to published date/time

1) Mandatory Pre-Bid Meeting is Tuesday, June 26, 2012 at 10 a.m. at

City of North Lauderdale Commission Chambers

701 SW 71 Avenue

North Lauderdale, FL 33068

2) Proposals are due no later than 10 a.m. Thursday, July 5, 2012.

City of North Lauderdale - City Clerks Office

701 SW 71 Avenue

North Lauderdale, FL 33068

rfp network wiring

Documents