rfp for epo for school33

8/6/2019 RFP for EPO for School33

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RFP TERMS AND CONDITIONS

Default - Failure of the supplier to comply with any of these provisions may be

considered reason for rejection of proposal.

1. The issuance of this Request for Proposals (RFP) constitutes only aninvitation to submit a response to the Buffalo Public Schools (District). It isnot to be construed as an official and customary invitation to bid, but as ameans by which the District can facilitate the acquisition of information relatedto the purchase or implementation of services.

2. Any and all information presented herein, including drawings, specifications,instructions, policies, engineering guides, questionnaires, methodologies,etc., which is a part of this RFP package, or disclosed during the selectionprocess, is the property of the District, and shall not be duplicated or

disclosed except to those employees of the recipient who have a need toknow in order to prepare the response.

3. The District neither makes nor assumes any contractual obligations byissuing this RFP, receiving and evaluating supplier response, or makingpreliminary supplier selection. Providing a response as provided herein shallneither obligate nor entitle a Responder to enter into a contract with theDistrict.

4. This RFP does not commit the District either to award a contract or to pay forany costs incurred in the preparation of a submission. Responders shall bearall costs associated with submission preparation, submission and attendance

at presentation interviews, or any other activity associated with this RFP orotherwise.

5. The District reserves the right to determine, in its sole and absolutediscretion, whether any aspect of the submission satisfactorily meets thecriteria established in this RFP, the right to seek clarification from anyResponder (s), and the right to cancel and/or amend, in part or entirely, theRFP, at any time prior to a written contract.

6. Responses should be directed to Craig Koeppel, Director of Purchase, atRoom 816 City Hall, 65 Niagara Square, Buffalo, New York 14202 no laterthan the time and date stated on the cover sheet, for the opening of the RFP

with title and number RFP on envelope.

7. The District is not obligated to respond to any submission submitted nor is itlegally bound in any manner whatsoever by the submission of a response.

8. Upon submission, all responses become the property of the District. TheDistrict reserves the right to use the information and any ideas presented inany submission in response to this RFP, whether or not the submission isaccepted.

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BACKGROUND

The Buffalo Public Schools (BPS) is demonstrating leadership in the creation ofinnovative new schools. Therefore, BPS is soliciting proposals from EducationalPartnership Organizations (EPO). The process for turnaround schools is overseen bythe BPS Turnaround Office, whose task is to transform Persistently Lowest Achievingschools, implement the district's school improvement plan and ensure that students inBuffalo have access to high quality schools. Consequently, these schools propose toprovide students with exceptional academic opportunities and look forward to continuingto offer innovative school models and move beyond traditional barriers to create highquality educational opportunities for all students throughout the city.

Therefore, Buffalo Public Schools is seeking local and national partnershiporganizations, non-profit institutions from Buffalo and nationwide to respond to thisRequest for Proposals (RFP) and demonstrate the capacity to implement a high qualityturnaround school model. Through a rigorous review process, BPS will evaluate the RFPresponses in order to identify those parties with the capacity to transform one or more of

Buffalo's Persistently Lowest Achieving (PLA) schools.

Restart Model

"The restart model may include either conversion of a school to a charter school or thereplacement of a public school by a new charter school that will serve the students whowould have attended the public school. Alternatively, the district may contract with anEducational Partnership Organization (EPO) to manage or re-open the school." For adetailed definition see attached McKinney's Education Law 211-e.

This RFP is calling for submissions for the following:

Bilingual Center - Public School # 33

Close/Restart:Close #33 Bilingual Center. Restart under an Educational Partnership Organizationwith a Transitional Bilingual Program and include the following elements:

Grade configuration: PK-8Hire a principal and staff.Implement a transitional Bilingual Program model.Successful bidder will work with the district to ensure curricula alignmentto the Common Core Standards and Assessments.Ensure alignment of Bilingual curricula to ELA Common Core StandardsAnd Assessments; as well as provide intervention where appropriate.

Successful bidder to provide "whole-school operational services".

School specific information is available to design teams with intention to submit aproposal. Request a copy of the Joint Intervention Team report for Bilingual Center bycontacting the Office of Federal and State Programs via e-mail [email protected].

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mailto:[email protected]:[email protected].


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TIMELINE

4 /29 /2011 RFP Advertised

5 /31 /2011 Proposals due

6 /10 /2011 Proposals review completed

6 /16 /2011 Award of Contract

6 /30 /2014 Work completed per contract

All RFP submissions will be reviewed by a team of individuals from BPS administrativeteam. The review team will utilize transparent rubric criteria, which will be shared with

applicants and available on the BPS website shortly following the release of this RFP.In general, the RFP review will be focused on two broad areas: demonstrated trackrecord of student achievement and capacity to design and manage a high quality school.

Track Record: The RFP submission must demonstrate that the applicant has a strongtrack record of driving significant academic gains with similar student populations unlessdata maybe derived from past academically based programs.

RFP submission review; only vendors that have demonstrated strong performance willbe successful in this process. Vendors with schools outside of Buffalo must alsodemonstrate strong results in the measures utilized by the state.

Teams who do not currently operate a school must provide data from past experienceleading a schoollclassroom, extracurricular activity, professional development program,or other service that significantly increased student outcomes.

Capacity: Applicants should clearly demonstrate that they have the capacity to developa high quality proposal and, if approved, manage a high quality school. While the RFPsubmission will not include all components of a new or turnaround school proposal,vendors must represent an entrepreneurial spirit and the diversity of skill sets andexperience necessary to ensure a school's success, including academics, culture,finances, operations, and community engagement.

Please highlight the key components that are most important for BPS to establish that

the organization has a track record of driving student outcomes, as well as the capacityto develop a high quality school.

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Elements to emphasize:

size, capacity and experience to complete the proposed activities within thespecified timeframe;

experience in delivering timely, high-quality pre-K through 12 educationalproducts and services, experience working with the Buffalo Public Schools;

Commitment to service the population of students currently attending theschool;

specific expertise in the delivery of research-based curriculum design,instruction, professional development and/or systemic organizationalimprovement; and

demonstrated understanding of NYS Learning Standards in the identifiedcontent area(s);

familiarity with New York State regulations on increasing the academicachievement of at risk, low income, Limited English Proficient students andStudents with Disabilities.

RFP Submission Instructions:

The RFP submission is due by 11 :00 AM EDT on May 31, 2011. It consists of twoparts- a cover letter and RFP Narrative-both of which are required before BPS willreview the submission.

REQUIREMENTS:RFP submissions should total no more than 9-12 pages (not including Cover Letter,Resumes, Performance Data, and any other attachments) and should emphasize theeducation plan and performance outcomes.

1. Cover Letter: Complete a cover letter. Please include a summary of the proposedschool model and your capacity to implement the model.2. Mission and Vision: State the mission and vision of the proposed school model.3. Student Population: Describe the student population that you expect to serve, anddiscuss your team's experience serving similar student populations.4. Education Plan: Identify and describe the key strategies and practices that theschool will use to drive student achievement.5. Accountability and Performance Goals: Briefly discuss how your organization willset and annually update targets for the assessments.6. School Culture: Describe the culture that your team envisions for the proposedschool and, if identified, any social-emotional supports necessary to create that culture.7. Community/Local Connections: If your organization is selected briefly describe howyou will engage the community in your implementation plan.8. Leadership and Track Record: Describe the proposed school leadership team (e.g.team leaders, board members, principal candidates, key leadership staff, teaching staff,advisors, consultants) and provide evidence to support why this team has the collectivecapacity to manage a successful school. Provide evidence that the team has a trackrecord of successful performance. Include specific accomplishments and/or performancedata that demonstrate that the team will operate a successful school. Attach additionaldata, if necessary. Please describe the staff and resources your team will establish toensure a successful launch and on-going management of the school.

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9. Operational Budget: Include a proposed budget to implement the model for theschool(s) selected in year one. In addition, include a budget plan for years two andthree.

10. Please attach the following appendices

Attach a list of the members of the individuals filing this proposal. Attach resumes of design team members and any other individuals who have

made substantial contributions to this submission (e.g. board members, principalcandidate, key leadership staff, teaching staff, advisors, consultants). Label eachresume with the individual's affiliation with the proposed school.

If your organization currently operates one or more schools: Attach a summary of the schools / campuses within your portfolio, including the

following:1. Number of school(s)/campus(es) and total number of students served2. Cities served3. Grade levels served4. Unique school themes or models in your organization's portfolio5. Type of schools in your portfolio (e.g. Charter, Contract, Private, etc.)

Attach the following information on each school that your organization operates:1. School information2. School name3. City4. Year opened5. Grades at capacity6. Current grades7. Current enrollment8. % low-income9. Whether or not your organization wholly employs staff and/or managesoperations at the schoolii. Performance data from assessments that measure student growth and achievement inmath and reading/English/language arts. Include comparative local district data, whereavailable.

SUBMISSION INSTRUCTIONS:

All applicants should respond to the RFP by 11 :00 AM EDT on May 31, 2011

BPS will not accept late submissions. Applicants should also follow these guidelineswhen preparing the RFP Narrative: Narratives must be typed with at least 1-inch page margins and at least 11 point font. Copy and paste the RFP question before each answer in the Narrative (questions maybe pasted in smaller font). Sub-parts of questions should be clearly referenced in theanswers. All requested attachments should be provided in an appendix submitted with theNarrative. Appendix items should be clearly labeled at the top or bottom of each page.Please label each resume with the individual's affiliation with the proposed school (e.g.team members, board members, principal, teacher, etc.).

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In order for a submission to be considered by BPS, both a cover letter and RFP narrativemust be complete and submitted on time. Submissions that are late or missingresponses to questions or required attachments may not be considered for furtherreview.

Notification of ResultsEach applicant will be notified of next steps regarding their RFP submission following thereview of all responses. Applicants will receive written notification that could include nextsteps in the RFP process. Please note: teams may be asked to submit additionalinformation or attend a meeting to clarify their submissions.

Contact InformationFor questions regarding this RFP, please email [email protected] or call theOffice of Federal and State Programs at (716) 816-3966.

Proposal Cost- Three year budget total:

$--------------------------

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mailto:[email protected]:[email protected]

rfp for epo for school33

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