RFP 16-012 Sports Medicine

Pre-Submittal Conference

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December 9, 2015

Agenda

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Introduction Background General Information Scope of Work / Service Requirements Submittal – Key Sections to Review Historically Underutilized Businesses (HUBs) RFP Requirements Attachments General Terms & Conditions Questions

Background

UTMB

The state’s first Academic Health Center Medical School established in 1891 125 years Granted >25,000 degrees in:

• Medicine• Nursing• Biomedical Sciences • Allied health Sciences

Goals to Expand Academic & Healthcare Footprint New facilities include Jennie Sealy Replacement Hospital and League

City Campus expansion, Angleton Danbury Hospital  Beds ~ 442 Approximately 20 new surgical suites in early 2016 Increase by ~ 15,000 surgeries per year

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General Information

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•Submittal Deadline: Friday, January 8, 2016 @ 3 pm

•Contact for RFP – Elena Brokhin elbrokhi@utmb.edu

RFP 16-012 Sports Medicine

Scope of Work / Service Requirements 4.2 Scope of Work

  UTMB desires to solicit manufacturer proposals to establish pricing of all sports medicine

products used during surgery. This includes, but is not limited to, instrumentation, arthroscope, implant

products, repair instruments (shavers), guidewires, cutters, reamers, fixation devices, screws, punches,

ablation wands, tubing, suture, fluid delivery, and other disposable products related to sports injuries

and necessary to perform sports medicine procedures (Sports Medicine Products).

Price Schedule (Attachment B)

  Attachment B, Price Schedule is attached to this RFP to give Respondents visibility into

previous product purchases for Sports Medicine Products and/or Arthroscopy Supplies. Respondents

are asked to perform cross reference work that will allow UTMB to compare their offering of products to

those currently being purchased by UTMB.

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Submittal - Key Sections to Review

Historically Underutilized Businesses (Section 1.14)

Submittal Instructions (Section 2.2)

Submittal Checklist (Section 2.5)

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Historically Underutilized Businesses (HUBs)(Section 1.14)

UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are not probable under this solicitation.

If your company does intend to subcontract any portion of the work, your proposal must include a “HUB Subcontracting Plan” (HSP). The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at

http://www.utmb.edu/supplychain/hub/planform.asp

If you have any questions or need assistance please contact UTMB’s Manager of Supplier Diversity Programs/ HUB Program Coordinator, Karen Gross, at (281) 338-8053, (409) 747-8000 or klgross@utmb.edu.

Supplier Diversity 7

RFP Requirements

•Preparation & Submittal Instructions (Section 2.2)

o Submit one (1) electronic version and/or (1) paper copy with electronic version.

•Submittal Checklist (Section 2.5)

•Signed and Completed Execution of Offer (ref. Section 5)

•Signed and Completed Pricing, Delivery & Addenda Affirmation (ref. Section 6)

•Responses to Respondent's Questionnaire (ref. Section 7)

•Attachment B - Price Schedule

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Attachments

Section 5 - Execution of Offer

Section 6 - Pricing, Delivery & Addenda Affirmation

Section 7 - Supplier Questionnaire

MUST BE SIGNED & COMLETED

(Not doing so may result in the rejection of your proposal)

Attachment B- Price Schedule•The prices quoted in Attachment B – Price Schedule shall be UTMB’s total net price as listed, and there shall be no separate or additional charges, fees, handling or other incidental costs

associated in the acquisition of Sports Medicine Products and/or Arthroscopy Supplies. HUB

•If you are subcontracting any services please include your HUB Plan

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General Terms & Conditions

This RFP and any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal shall be subject to UTMB’s Rider 103 Standard Terms and Conditions.http://www.utmb.edu/supplychain/purchasing/forms/Rider%20103%20Standard%20Terms%20and%20Conditions%2012_17_14.docx

If Respondent takes exception to any terms or conditions set forth in the RFP, Respondent will submit a list of the exceptions as part of its proposal in accordance with Section 2.4 of this RFP.  Respondent’s exceptions will be reviewed by UTMB and may result in disqualification of Respondent’s proposal as non-responsive to this RFP.

General exceptions are not allowed. Please explain the reason of the exceptions.

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Questions?

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