rfp 16-023 hyperbaric chambers pre-submittal conference 1 october 2, 2015
TRANSCRIPT
RFP 16-023 Hyperbaric Chambers
Pre-Submittal Conference
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October 2, 2015
Department Name Goes Here
Agenda
Introduction
- UTMB
- Purchasing
- SME
- Suppliers
Background
General Information
Scope of Work / Service Requirements
Submittal – Key Sections to Review
Historically Underutilized Businesses (HUBs)
RFP Requirements
Attachments
General Terms & Conditions
Questions
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Background
UTMB
• The state’s first Academic Health Center Medical School established in 1891
• 125 years• >25,000 degrees
• Medicine• Nursing• Biomedical Sciences • Allied health Sciences.
• Goals to Expand Academic & Healthcare Footprint• New facilities include Jennie Sealy Hospital and League City Campus• Beds ~ 442• Approximately 20 new surgical suites in early 2016• ~ 15,000 surgeries per year
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General Information
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•Submittal Deadline: Monday, October 12, 2015 @ 3 pm
•Contact for RFP – Elena Brokhin [email protected]
RFP 16-023 Hyperbaric Chambers
Scope of Work / Service Requirements
4.2 Scope of Work
The University of Texas Medical Branch (UTMB) is looking to lease or purchase one (1) or two (2)
monoplace hyperbaric oxygen chambers for a new wound care clinic in or near the League City, Texas
area. The hyperbaric oxygen chambers should have the following characteristics:
Monoplace configuration
Minimum 34” internal diameter cylinder
Incline/decline adjustable stretcher
Patient controlled temperature
Certified for patients up to 700 pounds
TV for entertainment with remote control for patient control
Computerized control system for the chamber itself
Software interface with Electronic Medical Record (Epic)
Gurney undercarriage storage
Minimum of 1-year warranty and extended maintenance plans
ASME PVHO-1 compliant
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Submittal - Key Sections to Review
• Historically Underutilized Businesses (Section 1.14)
• Submittal Instructions (Section 2.2)
• Submittal Checklist (Section 2.5)
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Historically Underutilized Businesses (HUBs)(Section 1.14)
UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are not probable under this solicitation.
If your company does intend to subcontract any portion of the work, your proposal must include a “HUB Subcontracting Plan” (HSP). The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at
http://www.utmb.edu/supplychain/hub/planform.asp
If you have any questions or need assistance please contact UTMB’s Manager of Supplier Diversity Programs/ HUB Program Coordinator, Karen Gross, at (281) 338-8053, (409) 747-8000 or [email protected].
Supplier Diversity 7
RFP Requirements
•Preparation & Submittal Instructions (Section 2.2)
o Submit one (1) electronic version and/or (1) paper copy.
•Submittal Checklist (Section 2.5)
•Signed and Completed Execution of Offer (ref. Section 5)
•Signed and Completed Pricing, Delivery & Addenda Affirmation (ref. Section 6)
•Responses to Respondent's Questionnaire (ref. Section 7)
•Attachment B - Price Schedule
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Attachments
Section 5 - Execution of Offer
Section 6 - Pricing, Delivery & Addenda Affirmation
Section 7 - Supplier Questionnaire
MUST BE SIGNED & COMLETED
(Not doing so may result in the rejection of your proposal)
Attachment B- Price Schedule
•The attached Price Schedule provides Respondents with UTMB's minimum specifications for Hyperbaric Chambers. Please submit in Excel format only.
HUB
•If you are subcontracting any services please include your HUB Plan
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General Terms & Conditions
This RFP and any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal shall be subject to UTMB’s Rider 103 Standard Terms and Conditions.
•http://www.utmb.edu/supplychain/purchasing/forms/Rider%20103%20Standard%20Terms%20and%20Conditions%2012_17_14.docx
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Timeline
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RFP #
10/7/2015 10/16/2015
Meet with Customer to present final
Scores/Summary/Selec
Equipment Delivery & Installation
Issue PO to Supplier
Present data, RFP
process/sourcing
Preproposal Conference
Meeting
10/16/2015
8/5/2015 9/24/2015 10/16/20159/25/2015 10/12/2015 10/23/2015 01/13-20/2016
Hyperbaric Chambers16-023
Service Level Agreement (SLA)
ImplementationStep 1 - Launch & Analysis Sourcing Solution & Contract Execution
Begin Initial Evaluation Team
Grading
Post Addenda with Questions
and Answers (Within 3 days after deadline)
8/14/2015
8/25/2015
Dept - Finalize approval of draft
RFP
Develop Questions
(Potentially 10 Questions)
Review General SOW
statement
Post RFP (Copy HUB
Coordinator)
10/2/2015
Proposal Response Due
10/13/2015
HUB Plans Review
10/13/2015
Requisition to be entered in PeopleSoft
Distribute ARM for Approval
Questions?
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