www.swansea.ac.uk/lis

RFID Procurement

Mark Hughes

Head of Collections

Swansea University

www.swansea.ac.uk/lis

Agenda

1.0 The initial questions

2.0 Knowing what you want - the specification

3.0 Procurement methods

4.0 The Procurement process

5.0 Choosing a supplier

6.0 What happens next?

www.swansea.ac.uk/lis

1.0 The initial questions

Formalise ideas on:•Strategy•Resource•Timescale•Budget

Know:•what you want•why you want it•what you can commit to get it!

www.swansea.ac.uk/lis

1.0 The initial questions

http://anmika.com/page_1237046631862.html

• Transformational Technology• *Not* a 'Magic Bullet'• Staffing• Services• Customers / Users• Environment•LMS• Holistic Business Plan

Warning!: Innovation without a driving raison d'etre may end in expensive failure!

www.swansea.ac.uk/lis

2.0 Knowing what you want – the specification

•Clear & Comprehensive

•Functions as well as hardware

•Focus on function NOT process

•Standards (ISO 28560-2)•..the most critical part of the process..

http://www.donationcoder.com/Reviews/Archive/WordProcs/Screenshots/06-word07-spec.jpg

www.swansea.ac.uk/lis

•There is no equivalent to

UKCS for RFID

•Start from scratch

•Shared information

• or use the Open RFID in

Libraries Specification (ORILS)

•Free under Creative

Commons License

http://groups.google.com/group/ORILS

2.0 Knowing what you want – the specification

www.swansea.ac.uk/lis

2.0 Knowing what you want – the specification

• Background Information

• Required Hardware

• Required Functionality

• Service Expectations

• Training & Support

• Future Development

• Outline Project Plan

www.swansea.ac.uk/lis

3.0 Procurement methods

•Depending on the budget..

•'3 Quotes‘

•Tender Process

•Other – Purchasing Consortia /

Frameworks

•European Tender

– Open

– Competitive Dialogue

•Talk to your procurement

department

www.swansea.ac.uk/lis

4.0 The procurement process

•Minimum 82 day process, often 100+

•Pre Qualification Questionnaire - Optional

•‘Pre Tender Briefing’ – Optional

•Supplier Demonstrations

•Written clarifications

•References & site visits

•Evaluation Criteria – ORILS

www.swansea.ac.uk/lis

5.0 Choosing a supplier

http://youngmillionairegroup.com/blog/wp-content/uploads/choices.jpg

•Selection Criteria & Scoring

•Fair / Equal / Transparent

•Partnership

•..long term development & support

•High Cost = High Quality?

•Cheapest = Best Value?

•Which package suits YOUR

specific needs?

www.swansea.ac.uk/lis

6.0 What happens next?

•Written notifications with scores &

winner's score

•10 day 'Standstill'

•Feedback opportunity

•Order / contracts exchange

•Project meetings

•Project plan with delivery dates

http://www.portsmouth.gov.uk/images/

letterwriting_rdax_225x326.jpg

www.swansea.ac.uk/lis

6.0 What happens next?

•Tags / tagging station delivery

•Tagging of stock

•Delivery of stock wand

•Installation of SSU's

•Installation of security gates

•Installation of sorter

•Training

•Go-live

•Post implementation support

•..test at every step!

www.swansea.ac.uk/lis

Thank You & Good Luck with your implementations

Mark Hughes

m.j.hughes@swansea.ac.uk

http://twitter.com/Mark_H_Swansea

http://www.slideshare.net/Mark_H_Swansea