r_fb70_held and parked customer documents

7/28/2019 R_FB70_Held and Parked Customer Documents

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Accounts Receivable

FB70 - Held and Parked Customer Documents

TOPIC OBJECTIVES

Business Process Procedure Overview

BackgroundIt is sometimes required to do the input for the invoice and hold or park the

document (no posting is taking place) in order to perform an additional review or approval before the posting takes place.

Scenario A user has not enough data to post the document. The document is entered and

kept in the system as an incomplete document.

PrerequisitesNo.

PROCEDURAL STEPS

Menu Path Accounting → Financial Accounting → AccountsReceivable → Document entry → FB70 – Invoice.

Transaction Code FB70

Last changed on: 06/01/13Version: Final

SAP 4.6CWork Instruction

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Accounts Receivable

CASE FLOW DIAGRAM



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Accounts Receivable

Perform the following steps of how to Hold and Park the customer document using theinformation below:

Menu path: Accounting→

Financial Accounting→

Accounts Receivable→

AccountsReceivable → Document entry → FB70 – Invoice.

SAP Easy Access

1. Double click on FB70 – Invoice.



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Accounts Receivable

Enter customer invoice: Company code 5200

2. Update the following required and optional fields:

Field Name Description Values

Customer Code identifying a customer account

Example: 1000005

Invoice date Data when the invoice wasissued

Example: 080602

Amount Amount of the line item Example: 900

G/L acct GL Account number Example: 430001

3. Click Enter Button .

4. You don’t have enough information to post the document and you want to hold it.

Click Hold... Button .



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Accounts Receivable

Hold Document

5. You will be asked to enter a temporary document number. Update the followingrequired and optional fields:


Temporary documentnumber

Defined by the user Temporarydocument number. You canenter any number here.

Example: 21

6. Click Hold document Button .



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7. To select your held document for further processing, click Tree on Button .



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Accounts Receivable

8. Select your document from treeview node Held documents and double-click on it.The system will bring all the data back to the screen:

9. Click Tree off Button to close the menu.



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10. The system brought back your held document. You can enter some additional data,e.g. update the following fields:


G/L acct GL account number Example: 430001

Amount doc.curr. Amount of line item Example: 900

11. Some information is still missing – you don’t know Cost Center number for the line

item, so you cannot post the document. You decided to park the document. ClickPark Button . The document is now parked – no posting still took place, butthis time the system will generate a document number (permanent).

12. To complete posting of parked document, perform the following steps:

SAP Easy Access



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Accounts Receivable

Note: You can also do this using transaction FB70



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Accounts Receivable

Park customer invoice: Company code 5200



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13. Select from the menu path: Document Selection of parked documents.

Park customer invoice: Company code 5200

Selection of Parked Documents



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14. If you know the parked document number you want to process, just type it in the field“Doc. Number” and press Continue.

15. If you don’t know the number, click Doc. number or press F4. Enter your search criteria:

16. Click Enter Button. The system will display the list of parked documents thatfulfill your criteria.



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Accounts Receivable

Accounting documents

17. Select your parked document (180001034) in list box – double click on it. The fieldDoc. Number will be filled in automatically:

Selection of Parked Documents



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18. Click Continue Button .

Edit parked customer invoice 0180001034 5200 2002

19. The system brought back your parked document to the screen. Now you cancomplete your posting. Enter the Cost Center code (the GL account 430001 is an

expense account) and click Post Button .

20.The message bar displays “The document number 0180001034 was posted incompany code 5200”.



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