reserve personnel management division coast guard personnel service center 1 reserve oer / selection...

Reserve Personnel Management Division

Coast Guard Personnel Service Center

1

Reserve OER / Selection PSC-rpm-1

AY11 Roadshow Brief



Overview

OER Basics OER Overview Selection Boards Reserve Program Management Q & A



RPM-1Reserve Officers

www.uscg.mil/rpm

RPM-1LCDR Scott Toves

Officer Status LT

Andrew Younkle

Component ChangesWaivers

OES ManagerAssist Status

LTJGDana Pieper

OERsEndorsed Comms

Promotion Boards Coordinator

LT Todd Remusat

Boards

Panel CoordinatorCWO Assignments

CWO Thompson-Yancey

War/Staff, etc. Panels CWO Assignments

Register of Officers Ms. Rose Lord

OPAL



OER Basics PERSMAN CHAP 10.A

• Submission Schedule – Biennial- even numbered yrs– Above or in zone cannot be late

• Period of Report– From the date of your last OER– Reviewer Signature block cannot be prior to

end of report period• Primary Duty block – must match RPAL in DA• Attachments - need to be submitted w/ OER



COMPLETED BY ROO USE CORRECT DATES

COMPLETED BY SUPERVISORShould Include: Scope of Duty, Resources Responsible for, Money Managed,

People Supervised and Collateral Duties(Reservist Should Include Reserve Participation in the Following Format:)

IDT Scheduled/Attended: 48/48; ADT: 13 Days; ADOS: 5 Days



Section 2

Primary Duty: Must match RPAL in Direct Access

Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/ Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in TX including: 3 Stations, 2 WPBs, 3 HH-65Bs, 3 ANTS, 2 LORSTAs, Naval Eng Det, 25 surface assets, SPO. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). IDT Scheduled/Attended: 48/48; ADT: 13 Days; ADSW: 5 Days

Attachment: MSM dtd 02 JAN 2010

Unclassified Information Brief



Which schedule?IDPL vs ADPL

• Understand the difference between schedule and list: one is how often, the other is with whom you are competing.

• Reserve Officers are on the ADPL schedule if:– On EAD– ADOS greater than 181 Days– Title X at original unit > 6 months– Title X at new unit > 92 days

• All other officers are on the IDPL schedule



ANNUAL31 MAR – ENS30 APR – CAPT31 JUL – LTJG

(LTJG In-Zone, 30 JUN)

BIENNIAL (On Even Numbered Years)

31 MAR – CDR 30 APR – LCDR

and CWO4 31 MAY – LT 30 JUN – CWO2 31 JUL – CWO3

(If In-Zone, OERs are required on odd years)

OER Submission Schedule



Occasion of Report Annual/Semi-Annual Detachment of ROO (Transfer) Change of RO Promotion (CAPT / CWO–LT) Concurrent (TAD >60 days) Special (Performance Change / NJP)

This is also required for even year Promotion Year Boards, which occur on odd Calendar years

Continuity Purposes Only (IRR/Retirement)



• How Well It Was Done

• Concise Accomplishment

• Demonstrated Impact…

“Resulting in _________”

A WELL-CONSTRUCTED OER COMMENT



A WELL-CONSTRUCTED OER COMMENT

Vague: Conducted vessel inspection to check for hazards.

Specific: Responded to 6 grounded vessels following a major storm; conducted on-site inspections, determined pollution threat, drafted 2 administrative orders for removal of onboard fuel & oil; efforts ensured proper response actions taken by owners & no pollution reached the water.



OER CONCERNS Vague Comments: “Demonstrated good leadership

skills.” Lacks impact & specificity. Excessive Abbreviations: “Spb plg/prp res 4 mtg all op

msn reqmts; thrly plnd 2 FL sts, 1 WWP, 1 GANTSEC, & 1 JIATF-S ptl & dpt cmptly prp’d for C4I mgtn.” Confuses the reader.

Community-Specific Acronyms: “AFIC, BCI, ACOE” – Use only widely known acronyms; if unsure define thoroughly.

Prohibited Comments: References to Medical/Psychological issues, Gender, Ethnicity, Religion, Race or Family Status are restricted.

Use of Personal Pronouns: He, she, his, her- are not universally restricted, but place undue emphasis on gender. The best written OERs limit the use of pronouns.



DEROGATORY OERS(PERSMAN 10.A.4.h.)

Defined As: “1” in Any Performance Dimension, or “UNSAT” Comparison Scale Mark, or Removal from Primary Duty

Addendum Process Supervisor/RO Signs OER and provides copy to

ROO ROO has 14 days to prepare addendum/statement Supervisor/RO endorse addendum/statement and

forward entire package to Reviewer for signature (OER + Addendum/ Statement + Endorsements)



The Life of an OER

Unit CO publishes the Rating

Chain

-21 Days ROO

Submits Supporting

Docs (Minimum Blocks 1 &

13)

+10 Days Supervisor Section due to Reporting

Officer

+30 Days Sup and RO

sections due to

Reviewer, sends to

OER Admin

+45 Days OER Due to PSC-rpm

+90 Days Validated

OER sent to member for

records

End of Period

Check your Validated OERs in Direct AccessHome>Self Service>Employee>View>My

Employee Review



• RPM-1– Final quality control review– Process all OERS in Direct Access– Support the Promotion Board process

• PSD-mr– Scan OER into computer storage

system– Send original, validated OER back to

member

CG-PSC



The Promotion Cycle

Annual Kick Off Message for all Boards• February

Candidate Message(Who is In Zone)• 30 Days before

the Board

Board Convenes

Selection Message• Approx 6

weeks after board

OPAL Message• Beginning

of each month

Review your record from PSC-PSD-mr 3 months

before your boardwww.uscg.mil/psd/mr



Promotion Basics

• A Promotion Year runs from July 1 to June 30– Example: PY 2011 runs from July 1, 2010 to

June 30, 2011– It is when the selected people actually get

promoted, not when the boards take place• Going before the board is based on the

Register of Reserve Officers• Boards are a closed process based on matters

of record, your OERs are the most important piece



What Recent Boards are Saying

• Factors that place officers at risk– Core values and 8H violations– Fail to qualify– Alcohol incidents– Overweight– Lack of job diversity/geographic diversity– Excessive staff tours/no ops or field support

tours– Nothing out of specialty (broadened specialist)

RISK



Important Tips for Reservists

• Ensure your contact information is up to date in Direct Access, including best e-mail

• Regularly read message traffic at www.uscg.mil/reserve

• Communications to the IDPL Boards are strongly encouraged for Reserve Officers

• Reserve Officer Resumes to the IDPL Boards are NO Longer required for Reserve Officer boards the ESS in CGBI is now used.



IMPORTANT TIPS

• Maintain a Personal OER File• Update Record of Professional Development

(CG-4082) before Promotion Boards. Advanced education at the top!

• Achieve Closure - Follow Through• Don’t Delay Submission • Verify Validated OERs: Direct Access: Home> Self

Service> Employee> View > My Employee Review• Review HQ PDR or Request a Scanned Copy



Q & A

Thank you for your time &

Have a great Coast Guard Day!

21



RPM Contact Information

http://www.uscg.mil/rpm

Reserve Officer Promotions: (202) 493-1728Reserve Officer Status: (202) 493-1721Register of Reserve Officers: (202) 493-1770Reserve OES : (202) 493-1708

http://www.uscg.mil/rpm

reserve personnel management division coast guard personnel service center 1 reserve oer / selection...

Documents

reserve officers

days slide

reserve participation

w oer slide

reserve oer selection

irrretirement slide

idpl schedule slide

days ados