REQUESTING TRANSCRIPTS

Student Training Presentation

Training Session Agenda

1. Verify Naviance account information2. Create Common App account3. Sign FERPA Waiver in Common App4. Match Common App account with Naviance

account5. Add colleges to “colleges I’m applying to” list in

Naviance for Non-Common App Schools ONLY6. Meeting with Counselor topics7. Complete Transcript Request Form8. Tracking Status in Naviance9. Questions

Verify Naviance Account Information

Step # 1

Log into Your Naviance Account

• Can’t remember your password?

• Click on the “Forgot Your Password link”. A temporary password will be sent to your email.

1. Go to CR South’s Website2. Click on Counseling Tab3. Click on Naviance link on left

side4. Click on Naviance link in middle

of page5. Enter email and password6. Click Log In

Verify and Update Account Information

1. From the Home screen, click the “About Me” tab

2. Under Official Things, click on “Profile” link

3. Verify all information in Personal Profile section, especially name, Counselor, birth date, and email

4. To edit information, click the “edit” button.

5. To edit your email address, click pencil icon

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2.

3.

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5.

Creating a Common Application Account

Step # 2

What is the Common Application?

http://www.youtube.com/watch?v=M61jkEVwT1g

Create Common Application Accountwww.commonapp.org

Create account after August 1st

1. To create an account,

click “Go”

Be sure to enter an appropriate email address and password. Don’t forget to use your Naviance email address

Create account ONLY if you are applying via the Common App

1.

Create Common Application Account

Once each section is completed, a green check mark is displayed. All sections must be completed.

Sign FERPA Waiver(Family and Educational Privacy Act)Completing Profile Section, Education

Section, Adding a College, Assign Recommenders, and Signing FERPA

Step # 3

Step # 3Complete the Profile Section

From the Common App Tab:

1. Complete the entire Profile section

1.

Step # 3 Complete Education Section

Complete the Education section

1.

1. Search for Council Rock South

From the Common App

Step # 3Complete the Education Section

1. Must add your Counselor’s name and contact information

From the Common App Tab

Step # 3Correct Responses for Grades in Education Section

Class Rank:

Graduating class size: 542

Cumulative GPA: Confirm with your Counselor

GPA Scale: 4.0

GPA Weighting

Step # 3Adding a College

From the College Search tab

2. Check box if correct

1. Enter school name and click enter

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2.3.

3. Click Add

Step # 3Assign Recommenders

Once College is added:

1. Click “My Colleges” tab

2. Click Assign Recommenders

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2.

FERPA Waiver Question will appear

Step # 3Sign FERPA Waiver

From the Assign Recommenders Tab:

1. FERPA will appear. Click on “release authorization link

Step # 3Sign FERPA Waiver

FERPA will first instruct you to read the instructions

2. FERPA will ask you to sign

Step # 3Sign the FERPA - Completed

Completed FERPA is indicated by green check mark

Matching Common Application

with Naviance Account

Step # 4

Matching Common App Account with Naviance

1. Click “Colleges I’m applying to”

• From the Colleges tab…

Once logged into your Naviance account:

Matching Common App Account Account Matching INCOMPLETE

• Please be aware, once “Matched”, you cannot change your FERPA decision

• If not “Matched”, Counselors cannot send any materials electronically

1. Enter email address. MUST be the same email used in Common App account

1.

Matching Common App Account Account Matching COMPLETE

Once Matched correctly, notification above will appear

Adding Colleges to Your Naviance Account for

NON-Common Application Schools

Step # 5

Step # 5Adding Colleges to Your “College List” in Naviance

1. Click “Colleges I’m applying to”

• From the Colleges tab…

Once logged into your Naviance account:

Step # 5If Not Applying to a Common App School

1. Click on Not Needed link

1.

Once clicked, Common App Matching will appear, however, you are not technically “matched”. If you decide to apply to a Common App school later, you must then click “Do it now” and enter your email address that you use for the Common Application

Step # 5Adding Colleges to Your “College List” in Naviance

1. Click on College Tab

2. Click on “Add college to this list”

Remember, this should only be done for NON-Common Application schools

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2.

Step # 5Enter Decision Type, College Name and Submitted Application

1. Indicate Decision Type using the drop down arrow

2. Look up college to add to your list

3. Search for college by name or from College Picker quick list

4. Click “I submitted my application”. Please note, this should be done before turning in Transcript request forms.

Step # 5Click Add Colleges

• Once all three columns are complete,, AND you answered the question of how you are applying, click Add Colleges

Step # 5Indicate Application Type:Common App or Non-Common App?

Answer the question, “Applying via the Common App?”.

1. Click Unknown

2. Use drop down arrow to answer the question for each college

3. Click update

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2.

3.

Completed “Added Colleges”

• Take note of the Submission Type symbol

Submission Symbols

This symbol indicates that the college does not accept electronic transcripts. Your materials will be mailed via US Postal Service

This symbol indicates that your college accepts the Common Application. Your materials will be sent electronically.

This symbol indicates that your college accepts electronic transcripts. Your materials will be sent electronically.

Counselor Meeting

Step # 6

Counselor Meeting Discussion Topics

Review Transcript Sign CR Secondary School Report Review College Application Process Review College Options

Please note: You must meet with your Counselor before submitting any Transcript Request forms!!

Return Transcript Request Form to Counseling Department

Step # 7

Return Transcript Request Form

• Please note that we require a minimum of 10 school days to process your transcript request. The clock does not start until you turn in the paper request form!

• Each section of form must be completed

Most Important Section. Enter the following information: 1. Circle

Common App, Non-Common App or Scholarship

2. College name3. College

address4. Due Date5. Check box for

materials required

6. Initial statement that applies

1.2. 3.

4.

5. 6.

Correctly Filled out Transcript Request From

Tracking Status of Transcript Request Form

Step # 8

Track Status of Transcript Request

From the Colleges tab…

1. Click transcript link

Track Status of Transcript Request

Click on link to view status of your transcript request

Transcript Request Status

• “Mailed” column refers to the Counselor’s responsibility of mailing your transcript

• Pending means transcript has not been sent yet.

• Be sure allow 10 school days for transcripts to be sent

Mailed status currently says “pending”

Transcript Request Status

Date transcript was mailed

IMPORTANT! The date from which you submit the paper transcript request form is the date when we will begin counting 10 school days. However, if you are applying via the Common App, you must first add the college to your Common Application account before returning the transcript request form. The system will not allow us to send your transcript unless it is added in your Common App account.

Quick GuideCommon App vs. Non-Common App

1. Create Common App account after August 1st

2. Enter CR school, personal and educational information

3. Add colleges

4. Click Assign Recommenders

5. Sign FERPA Waiver

6. Complete and submit application online

7. Match Common App account with Naviance account

8. Schedule meeting with Counselor

9. Return Transcript Request form to Counseling office

10. Track application status via Common App AND in Naviance account

1. Create account directly on college website

2. Add CR school, personal and educational information

3. Complete and submit application online

4. Add college to “colleges I’m applying to” list in Naviance

5. Schedule and meet with Counselor

6. Return Transcript Request form to Counseling office

7. Track application status via college website AND Naviance account

Common App SchoolsNon-Common App

Schools

Student Responsibilities for Requesting Transcripts• Create Common

Application account after August 1st

• Add Personal, Counselor, and School information

• Sign FERPA Waiver • Assign

Recommenders• Complete and

submit applications online

• Track application status

• Match Common App with Naviacne account (CA ONLY)

• Add Colleges to your Naviance “list” for Non-Common App Schools ONLY

• Track Transcript Request

• Turn in paper transcript request form for all transcripts

• Attend Naviance Training session

• Sign CR Secondary School Report

• Review Transcript

Common Applicatio

n Tasks

Naviance Tasks

Counseling Office Tasks

Counselor Meeting

Tasks

QUESTIONS???