requesting transcripts
DESCRIPTION
Requesting Transcripts. Student Training Presentation. Training Session Agenda. Verify Naviance account information Create Common App account Sign FERPA Waiver in Common App Match Common App account with Naviance account - PowerPoint PPT PresentationTRANSCRIPT
REQUESTING TRANSCRIPTS
Student Training Presentation
Training Session Agenda
1. Verify Naviance account information2. Create Common App account3. Sign FERPA Waiver in Common App4. Match Common App account with Naviance
account5. Add colleges to “colleges I’m applying to” list in
Naviance for Non-Common App Schools ONLY6. Meeting with Counselor topics7. Complete Transcript Request Form8. Tracking Status in Naviance9. Questions
Verify Naviance Account Information
Step # 1
Log into Your Naviance Account
• Can’t remember your password?
• Click on the “Forgot Your Password link”. A temporary password will be sent to your email.
1. Go to CR South’s Website2. Click on Counseling Tab3. Click on Naviance link on left
side4. Click on Naviance link in middle
of page5. Enter email and password6. Click Log In
Verify and Update Account Information
1. From the Home screen, click the “About Me” tab
2. Under Official Things, click on “Profile” link
3. Verify all information in Personal Profile section, especially name, Counselor, birth date, and email4. To edit information, click the “edit” button.5. To edit your email address, click pencil icon
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2.
3.
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5.
Creating a Common Application Account
Step # 2
What is the Common Application?
http://www.youtube.com/watch?v=M61jkEVwT1g
Create Common Application Accountwww.commonapp.org
Create account after August 1st
1. To create an account, click “Go” Be sure to enter an appropriate email address and password. Don’t forget to use your Naviance email address
Create account ONLY if you are applying via the Common App
1.
Create Common Application Account
Once each section is completed, a green check mark is displayed. All sections must be completed.
Sign FERPA Waiver(Family and Educational Privacy Act)Completing Profile Section, Education
Section, Adding a College, Assign Recommenders, and Signing FERPA
Step # 3
Step # 3Complete the Profile Section
From the Common App Tab:
1. Complete the entire Profile section
1.
Step # 3 Complete Education Section
Complete the Education section
1.1. Search for Council Rock South
From the Common App
Step # 3Complete the Education Section
1. Must add your Counselor’s name and contact information
From the Common App Tab
Step # 3Correct Responses for Grades in Education Section
Class Rank:Graduating class size: 542Cumulative GPA: Confirm with your CounselorGPA Scale: 4.0
GPA Weighting
Step # 3Adding a College
From the College Search tab
2. Check box if correct
1. Enter school name and click enter
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2.3.
3. Click Add
Step # 3Assign Recommenders
Once College is added:
1. Click “My Colleges” tab
2. Click Assign Recommenders
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2.
FERPA Waiver Question will appear
Step # 3Sign FERPA Waiver
From the Assign Recommenders Tab:1. FERPA will appear. Click on “release authorization link
Step # 3Sign FERPA Waiver
FERPA will first instruct you to read the instructions
2. FERPA will ask you to sign
Step # 3Sign the FERPA - Completed
Completed FERPA is indicated by green check mark
Matching Common Application
with Naviance Account
Step # 4
Matching Common App Account with Naviance
1. Click “Colleges I’m applying to”
• From the Colleges tab…
Once logged into your Naviance account:
Matching Common App Account Account Matching INCOMPLETE
• Please be aware, once “Matched”, you cannot change your FERPA decision
• If not “Matched”, Counselors cannot send any materials electronically
1. Enter email address. MUST be the same email used in Common App account
1.
Matching Common App Account Account Matching COMPLETE
Once Matched correctly, notification above will appear
Adding Colleges to Your Naviance Account for
NON-Common Application Schools
Step # 5
Step # 5Adding Colleges to Your “College List” in Naviance
1. Click “Colleges I’m applying to”
• From the Colleges tab…
Once logged into your Naviance account:
Step # 5If Not Applying to a Common App School
1. Click on Not Needed link
1.
Once clicked, Common App Matching will appear, however, you are not technically “matched”. If you decide to apply to a Common App school later, you must then click “Do it now” and enter your email address that you use for the Common Application
Step # 5Adding Colleges to Your “College List” in Naviance
1. Click on College Tab
2. Click on “Add college to this list”
Remember, this should only be done for NON-Common Application schools
1.
2.
Step # 5Enter Decision Type, College Name and Submitted Application
1. Indicate Decision Type using the drop down arrow
2. Look up college to add to your list
3. Search for college by name or from College Picker quick list4. Click “I submitted my application”. Please note, this should be done before turning in Transcript request forms.
Step # 5Click Add Colleges
• Once all three columns are complete,, AND you answered the question of how you are applying, click Add Colleges
Step # 5Indicate Application Type:Common App or Non-Common App?
Answer the question, “Applying via the Common App?”.
1. Click Unknown
2. Use drop down arrow to answer the question for each college
3. Click update
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2.
3.
Completed “Added Colleges”
• Take note of the Submission Type symbol
Submission Symbols
This symbol indicates that the college does not accept electronic transcripts. Your materials will be mailed via US Postal Service This symbol indicates that your college accepts the Common Application. Your materials will be sent electronically.
This symbol indicates that your college accepts electronic transcripts. Your materials will be sent electronically.
Counselor MeetingStep # 6
Counselor Meeting Discussion Topics
Review Transcript Sign CR Secondary School Report Review College Application Process Review College Options
Please note: You must meet with your Counselor before submitting any Transcript Request forms!!
Return Transcript Request Form to Counseling Department
Step # 7
Return Transcript Request Form
• Please note that we require a minimum of 10 school days to process your transcript request. The clock does not start until you turn in the paper request form!
• Each section of form must be completed
Most Important Section. Enter the following information: 1. Circle
Common App, Non-Common App or Scholarship
2. College name3. College
address4. Due Date5. Check box for
materials required
6. Initial statement that applies
1.2. 3.
4.
5. 6.
Correctly Filled out Transcript Request From
Tracking Status of Transcript Request Form
Step # 8
Track Status of Transcript Request
From the Colleges tab…
1. Click transcript link
Track Status of Transcript Request
Click on link to view status of your transcript request
Transcript Request Status
• “Mailed” column refers to the Counselor’s responsibility of mailing your transcript
• Pending means transcript has not been sent yet.
• Be sure allow 10 school days for transcripts to be sent
Mailed status currently says “pending”
Transcript Request Status
Date transcript was mailed
IMPORTANT! The date from which you submit the paper transcript request form is the date when we will begin counting 10 school days. However, if you are applying via the Common App, you must first add the college to your Common Application account before returning the transcript request form. The system will not allow us to send your transcript unless it is added in your Common App account.
Quick GuideCommon App vs. Non-Common App
1. Create Common App account after August 1st
2. Enter CR school, personal and educational information
3. Add colleges4. Click Assign Recommenders 5. Sign FERPA Waiver6. Complete and submit application
online7. Match Common App account
with Naviance account8. Schedule meeting with
Counselor9. Return Transcript Request form
to Counseling office10. Track application status via
Common App AND in Naviance account
1. Create account directly on college website
2. Add CR school, personal and educational information
3. Complete and submit application online
4. Add college to “colleges I’m applying to” list in Naviance
5. Schedule and meet with Counselor
6. Return Transcript Request form to Counseling office
7. Track application status via college website AND Naviance account
Common App Schools Non-Common App Schools
Student Responsibilities for Requesting Transcripts• Create Common
Application account after August 1st
• Add Personal, Counselor, and School information
• Sign FERPA Waiver • Assign
Recommenders• Complete and
submit applications online
• Track application status
• Match Common App with Naviacne account (CA ONLY)
• Add Colleges to your Naviance “list” for Non-Common App Schools ONLY
• Track Transcript Request
• Turn in paper transcript request form for all transcripts
• Attend Naviance Training session
• Sign CR Secondary School Report
• Review Transcript
Common Applicatio
n TasksNaviance
Tasks
Counseling Office Tasks
Counselor Meeting
Tasks
QUESTIONS???