Date:

Request for Quotation Number: EDU

Please consider this as the Ohio Department of Education Request for Quotation for:

Background:

Scope of Work:

Deliverables:

Minimum Requirements:

Contracted crew will only be responsible for production elements of the project, including staffing necessary positions (videographer, audio tech, grip/production asst.) as well as camera, audio, and lighting equipment. Our overall goal with hiring an outside contractor is to take over the production work (crew and equipment) of the shoot. ODE will direct and edit.

Please see link below. We will not be using animation and instead will be going for a more story-based approach. This video is a guide for what content we want to talk about:

https://www.youtube.com/watch?v=zs6nQpVI164 Please see link above. We are taking a lot of the same information from this video and making it Ohio specific. This video will be a blend of scripted and non-scripted content, with the scripted portion covering the stories of Ohio students (played by actors), who are finding their way through a college centric mindset of the world around them, while the third story features a business leader coming into schools and mentoring students to find career paths before graduating. Full script to come, but a brief outline of the project is attached.

Timeline of Project (Estimate):

March 25th; Start Shooting

April 3rd; All Shooting Complete

April 24th; First Cut of Edit Due (ODE Responsibility)

1.) Production crew (videographer, audio tech, grip/PA) for a shoot in multiple locations across 1-3

days.

The Ohio Department of Education (ODE) is seeking to hire a video crew for a blended scripted and non-

scripted project. The project will involve light travel to multiple locations, working with actors for scripted

content, and setting up interviews for non-scripted content. The crew will handle the production side of the

project, while ODE will handle the producing, directing, and editing of the project, locations, and talent.

“Success In the New Economy” Video

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Evaluation Criteria:

Special Work Information:

Attachments:

Calendar Events:

Estimated Contract Start date: Estimated Contract End date: RFQ Issued Date:

Inquiry Period Begins:

Inquiry Period Ends: 8:00 AM

Quotation Date: by 1:00 PM

Offeror must be an established company that provides production services

All applicant responses received on or before the submission deadline will be reviewed by a panel of

independent raters and consensus scored. The following evaluation criteria will be used to score applicant

responses that meet the minimum requirements listed above:

(1) Experience with video production; and

(2) Pricing

The scale below (0-5) will be used to rate each proposal on the criteria listed above. ODE will score all

applicant responses by multiplying the score received for each of the evaluation criteria listed above by its

assigned weight and adding all categories together.

• 0 points: Response is not related to the evaluation criteria or is not provided.

• 1 point: Response was poorly related to the evaluation criteria.

• 2 points: Response partially relates to the evaluation criteria.

• 3 points: Response meets expectations.

• 4 points: Response exceeds expectations.

• 5 points: Response exceeds expectations and contains at least one enhancing feature that

provides significant benefits.

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Bids must include all costs; travel and miscellaneous expenses shall not be paid as a separate itemized

charge.

N/A

Fee schedule, Flat fee or Hourly rate Note: state cannot reimburse for travel expenses. Contractor may incorporate projected travel reimbursements into the response, however they cannot exceed the General Service Administration rates, nor be itemized.

Service Quantity Unit of Measure Unit Cost Total Cost

Production Crew TBD HR Shipping & Handling (if applicable)

Grand Total

Responses: Include the following required information:

1. Request for Quotation number EDU

2. as described in this bid document.

3. Cost breakdown as described in the Fee Schedule/Rate section of this bid document.

4. Quote date expiration at least

5. See additional requirements below.

Additional Requirements: Affirmative Action Before a contract can be awarded or renewed, for any amount in excess of $2,500.00, an Affirmative Action Program Verification Form must be submitted to the DAS Equal Opportunity Division to comply with the Ohio affirmative action requirements. An Affirmative Action Program Verification Form submitted to the Equal Opportunity Division to comply with the affirmative action requirements pursuant to the Ohio Revised Code 125.111(B). http://www.das.ohio.gov/Divisions/EqualOpportunity/AffirmativeActionProgramVerification/tabid/133/Default.aspx. New Supplier If you are a new Supplier, a Supplier Information Form must be completed and submitted to Ohio Shared Services. Both the instructions and the form can be found at: www.supplier.obm.ohio.gov. If you have not received any payment from any State of Ohio department or agency within the past two years, or if your business name or address has changed since the last payment, you will need to complete the attached IRS form W-9. If you have received a payment within the past two years and if you have not changed your business name or address since that payment, you will not need to complete this form. If you have difficulty opening or printing the “pdf” file attached to this e-mail, you can find a blank form on the Ohio Office of Shared Services (OSS) website also: www.supplier.obm.ohio.gov. Contractor is required to provide electronic funds transfer (EFT) payment information and maintain such an account for all associated payments. Contractor may sign up at www.supplier.obm.ohio.gov.

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“Success In the New Economy” Video

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Please e-mail quotes to the attention of ODE Procurement Services Bidsubmission@education.ohio.gov by

1:00 pm and include the above Request for Quotation number in the email subject line.

Please submit all inquiries for the RFQ accordingly:

Sincerely,

Office of Fiscal Services 25 South Front Street, 1st Floor Columbus, Ohio 43215-4183 (877) 644-6338 PROCUREMENTSERVICES@education.ohio.gov education.ohio.gov

Learn more about #EachChildOurFuture, Ohio’s plan to ensure each child is challenged, prepared and empowered.

All questions regarding this RFQ should be submitted online only. Accordingly, the Department will post

responses online so that interested vendors may access and share the same information. Please limit

questions to no more than 5 questions per submission. (Note: Inquiry function is not available after 8:00 A.M.

Eastern on the specified closing date for inquiry. The system shuts down early to allow time to process

responses.)

Note: Solicitation documents larger than two (2) megabytes cannot be posted on the state web portal.

To locate solicitation on State web portal and submit inquiry questions, please click here.

Directions:

• Insert bid document number “X” under “Document/Bid Number” field and click “Search.”

• Click the bid document number hyper-link to view the document summary page.

• To view the document, scroll and click the document link to open the document.

• If you have questions, click “Submit Inquiry” to submit questions. If you would like to view previous

questions and answers click on “View Q and A.”

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