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REQUEST FOR QUALIFICATIONS Americans with Disabilities Act Assessment and Transition Plan for the Town of Elon Date of Issue: February 14, 2020 Submittals Due: March 9, 2020 Time: 5:00 pm Submit and direct all inquiries to: Pamela DeSoto, Assistant Town Manager Town of Elon 104 S. Williamson Avenue P.O. Box 595 Elon, North Carolina 27244 [email protected] (336) 584-2859 If you have received this Request for Qualifications from a source other than the Town of Elon Assistant Town Manager, it is the responsibility of the bidder to ensure that all addenda have been received. Bidders should email the Assistant Town Manager ([email protected]) to ensure that your company is added to the distribution list. However, it is still the responsibility of the bidder to ensure that all addenda are received prior to submittal.

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Page 1: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

REQUEST FOR QUALIFICATIONS

Americans with Disabilities Act Assessment and Transition Plan

for the Town of Elon

Date of Issue: February 14, 2020 Submittals Due: March 9, 2020

Time: 5:00 pm

Submit and direct all inquiries to: Pamela DeSoto,

Assistant Town Manager Town of Elon

104 S. Williamson Avenue P.O. Box 595

Elon, North Carolina 27244 [email protected]

(336) 584-2859

If you have received this Request for Qualifications from a source other than the Town of Elon Assistant Town Manager, it is the responsibility of the bidder to ensure that all addenda have been received. Bidders should email the Assistant Town Manager ([email protected]) to ensure that your company is added to the distribution list. However, it is still the responsibility of the bidder to ensure that all addenda are received prior to submittal.

Page 2: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

Notice of Request for Qualifications

For ADA Assessment and Transition Plan

For Town of Elon

Elon, North Carolina

PROJECT: ADA Assessment and Transition Plan

FROM: Pamela DeSoto, Assistant Town Manager

NOTICE DATE: Friday, February 14, 2020

SUBMISSION DATE: Monday, March 9, 2020 by 5:00 PM, EST

Section 1: Request

I. Introduction

The Town of Elon (“the Town”) is soliciting qualifications for consulting services for the evaluation of all Town-

owned buildings, parks, parking lots, streets, intersections, sidewalks, etc., in an effort to identify any

needed changes to comply with the current Americans with Disabilities Act (ADA) regulations through the

development of an ADA Transition Plan. The Town is committed to identifying and amending all Town of

Elon facilities, programs, activities, and services to conform to ADA standards and regulations. Sealed

responses for the ADA Assessment and Transition Plan services (the “Project”) to be furnished to the Town

of Elon, N.C. will be received by Pamela DeSoto, Assistant Town Manager, Municipal Building, 104 South

Williamson Avenue, Elon, N.C., until Monday, March 9, 2020 by 5:00 PM, EST.

This Request for Qualifications (RFQ) seeks to secure the most qualified Consultant for the tasks of

conducting field investigations necessary for a complete assessment and generating a comprehensive ADA

Transition Plan.

II. Background

The ADA is a Civil Rights law with a broad scope affecting nearly every aspect of life for millions of

Americans. The ADA ensures equal opportunity in the areas of employment, state and local government

services, public accommodations, and telecommunications by preventing the discrimination against persons

with disabilities. The legislation contains the following five titles:

Title I: Employment. Prohibits employment discrimination against otherwise qualified

individuals with disabilities.

Page 3: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

Title II: Public Services and Transportation. Prohibits discrimination in accessing services

(including employment to the extent not already covered by Title I) provided by the state and

local government entities.

Title III: Public Accommodations. Prohibits discrimination in places of public accommodation,

commercial facilities, and transportation.

Title IV: Telecommunications. Mandates that telecommunication devices be in place for persons

with hearing impairments.

Title V: Miscellaneous.

Titles II and III are applied to the scope of this RFQ. Title II of the ADA prohibits discrimination by public

entities on the basis of disability by making programs, services, and activities accessible to persons with

disabilities. In order to accomplish this, the Department of Justice developed regulations requiring cities to

conduct a self-evaluation of the accessibility of its programs and services to determine whether issues of

accessibility could be addressed through changes in the way such programs and services are provided. The

Town is obligated to remove physical barriers to accessibility when program changes cannot ensure access

to services, programs, and activities in existing facilities. Title III prohibits discrimination on the basis of

disability in the activities of places of public accommodations and requires newly constructed or altered

places of public accommodation as well as commercial facilities to comply with the ADA Standards.

In accordance with the ADA, state and local governments are obligated to conduct a self-assessment of

their facilities, programs, activities, and services. Agencies then must create a Transition Plan to address

any barriers identified in the self-assessments by providing suggested remedies, cost analyses, and a time

line in which to eliminate these barriers. In effect, an ADA Transition Plan is a document which

demonstrates how government entities transition toward compliance with the ADA in a specified

timeframe. Although the ADA requires that a facility’s services, activities, policies, and programs be

accessible in the most integrated manner possible, it does not require agencies to make structural changes

to existing facilities if compliance can be achieved by alternate means.

Title II of the ADA requires that a public entity must reasonably modify its policies, practices, and

procedures to avoid discrimination against people with disabilities. This RFQ requests a third party ADA

Compliance Consultant (the “Consultant”) to assist the Town’s multiple departments with identifying

current policy and physical barriers to accessibility as related to facilities, programs, activities, and services

provided by the Town. In addition, the Consultant will also assist in developing an ADA Transition Plan to

remove any barriers and move towards ADA compliance in accordance with all applicable North Carolina

Codes and all provisions of the Americans with Disabilities Act of 1990 (ADA) as amended by the

Americans with Disabilities Act Amendments Act of 2008.

This plan will set forth guideline standards for budgeting, implementing, and maintaining ADA compliance

throughout Town properties, programs, services, and activities.

Page 4: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

III. Response Timeline

The RFQ process is expected to follow the schedule below. The Town reserves the right to extend the time

frame if necessary in an effort to negotiate an effective and fair contract.

• Advertise RFQ: February 14, 2020

• Submittal Deadline: March 9, 2020 at 5:00 PM EST

• Review and Ranking Period: March 10, 2020 to March 16, 2020

• Prospective Consultant Interviews (if necessary): March 23-24, 2020

• Notification to Top Prospective Consultants: March 27, 2020

• Town Board of Aldermen Approval of Contract: April 14, 2020

• Start of Contract: April 20, 2020

IV. RFQ Questions

Upon review of the RFQ documents, potential Consultants may have questions to clarify or interpret the

RFQ in order to submit the best proposal possible. To accommodate the RFQ Questions process,

Consultants shall submit, electronically, any such questions by February 28, 2020 at 4:00 PM.

Note: A summary of all questions and answers will be posted on the Town’s website at www.elonnc.com

as an addendum. It is the Consultant’s responsibility to assure that all addenda have been reviewed and, if

need be, signed and returned.

V. Submission Requirements and Contact Information

Submittal Deadline Date: March 9, 2020

Time: 5:00 PM EST

Location: Town of Elon

ADA Assessment RFQ

104 S. Williamson Avenue

PO Box 595

Elon, North Carolina 27244

Attention: Pamela DeSoto

Respondents must submit three (3) signed originals and one (1) electronic version of the ADA Assessment

and Transition Plan response documents in a sealed envelope and clearly marked as indicated above. The

electronic version must be submitted as a viewable and printable Adobe Portable Document File (PDF) on

a USB flash drive enclosed with the proposal. No fax or e-mail delivery of RFQs will be accepted.

Both hard copy and electronic versions must be received by the Town on or before 5:00 PM EST on the

RFQ due date of March 9, 2020. Submittals received after the RFP due deadline above will not be considered

Page 5: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

and will be returned unopened to the return address on the submission envelope. The Town reserves the

right to reject any or all proposals for any reason and to waive any informality it deems in its best interest.

Any requirements in the RFQ that cannot be met must be indicated in the proposal. Consultants must

respond to the entire Request for Qualifications. Any proposals received by the Town that are incomplete

in their responses will be immediately disqualified.

The Town is not responsible for locating or securing any information that is not identified in the submittal.

To ensure that sufficient information is available, the proposing Consultant must furnish as a part of its

proposal all descriptive material necessary for the Town to (1) determine whether the product offered meets

the requirements of this RFQ and (2) establish exactly what the Consultant proposes to furnish in terms of

supplies, materials, and services.

VI. Submittal Format

Submittals shall be organized in an easy-to-follow format. Consultants should submit proposal by tab

number as instructed below. The Consultant agrees and will comply with all provisions and specifications

as stated in the RFQ unless otherwise stated in this RFQ. Failure to respond to these requirements may result

in the proposal being considered non-responsive and rejected from consideration.

1. Cover Letter / Letter of Intent

2. Corporate Background and Experience

3. Project Understanding, Approach, and Schedule

4. Team Organization, Experience, and Certifications

5. Current Workload

6. Rate Schedule

7. Pending Lawsuits

1. Cover Letter / Letter of Intent

Introduction Letter with intent as it may pertain to the Request for Qualifications.

2. Corporate Background and Experience

This section shall include background information on the organization and should give details of

experience with similar projects. Applicants should provide background information on at least three

projects for which the Consultant or a Consultant Team was primarily responsible for architectural or

streetscape planning, creation of design guidelines, or significant relevant work, most preferably, ADA

Assessments and Transition Plans for other local governments. Demonstrate the commitment that the

Consultant will bring in responding to Town staff and project demands in a timely manner. Examples

of past projects that show how the Consultant surpassed expectations in meeting the needs of the client

should be included if applicable. Each summary should include the following:

Page 6: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

a. Description of the project including scope;

b. Description of services of the Consultant or Consultant Team;

c. List either prime consultant or sub consultant on each project;

d. Associated firms involved and their assigned responsibilities;

e. Key principal and associated staff involved, along with the staff assigned responsibilities;

f. Project schedule (initial schedule and actual/final schedule), including an explanation of delays,

if any;

g. Project references including names, addresses, and telephone numbers of a direct contact within

the organization.

3. Project Understanding, Approach, and Schedule

This section shall include, in narrative, outline, and/or graph form the Consultant’s approach to

accomplishing the tasks outlined in the Scope of Work section of this RFQ. A description of each task

and deliverable and the schedule for accomplishing each shall be included, indicating how the requested

scope of work will be completed by the proposed completion date. Describe methodology for training

Town staff to ensure proper implementation and monitoring of the ADA Transition Plan.

4. Team Organization, Experience, and Certifications

This section must include the proposed staffing, deployment, and organization of personnel to be

assigned to this project. The Consultant shall provide information as to the experience of all executive,

managerial, legal, and professional personnel to be assigned to this project, including resumes citing

experience with similar projects and the responsibilities to be assigned to each person. In addition to the

above, Consultants should include a team organizational chart showing all firms, contractual relationship

between firms, and names of specific staff proposed for the project with their titles (if applicable).

Identify any unique experiences, abilities, or services that can be provided by the Consultant to solve

challenges that may arise during the duration of the Project. Cite examples where these qualities were

used.

Specific responsibilities should be listed for all team members assigned to the project. The description

of responsibilities shall include the estimated percentage of the total project that is to be completed by

each individual team member.

All Consultant Team members allowed to perform field investigations shall be included in an approved

list and verified through picture identification. Only verified field evaluators will be allowed to enter

Town facilities or perform field investigations within Town owned areas.

Pursuant to North Carolina General Statutes 143-128 and 143-131 and Town Policy, the Town of Elon

encourages and provides equal opportunity for certified Minority and Women-Owned Business

Enterprise (MWBE) businesses to participate in all aspects of the Town’s contracting and procurement

programs, to include Professional Services, Goods and Other Services, and Construction. The

Page 7: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

Consultant should identify participation of MWBE businesses in their proposal, and how that

participation will be achieved.

5. Current Workload

In this section please list current projects and schedules for completion. In listing of current projects of

your firm’s current workload, list whether you are the prime or sub-consultant, percentage of the project

completed and schedule for completion.

6. Rate Schedule

Hourly rate schedule for all personnel who will work on the Project and estimated percentage of the

project for which each individual will be responsible.

7. Pending Lawsuits

Please list any pending or settled lawsuits in which the Consultant or team firm was involved during the

past five years.

VII. Rights to Submitted Material

All submittals, responses, inquiries, or correspondence relating to or in reference to this RFQ, and all reports,

charts, and other documentation submitted by potential Consultants (other than materials submitted as and

qualifying as trade secrets under North Carolina law) shall become the property of the Town when received

and the entire proposal shall be subject to the public records laws of the State of North Carolina except

where a proper trade secrets exception has been made by the Consultant in accordance with the procedures

allowed by North Carolina law.

Page 8: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

VIII. Consultant Selection Criteria

Each proposal shall be evaluated using the following criteria:

Criteria Points

1. Relevant Project Experience – Consultant’s project specific

experience in development of ADA Transition Plans and the degree of

participation in previous projects by key personnel.

25

2. Project Manager – Demonstrated experience in projects of similar

type and quality of resume.

25

3. Project Approach – Description and/or outline of how the required

tasks will be accomplished, and a listing of data or assistance that will

be needed from the Town in order to complete project.

15

4. Reference and information from other organizations for which the

Consultant has provided comparable service.

10

5. Demonstrated ability to meet project deadlines - the degree of

promptness and commitment with which the Consultant commences

and completes the work.

10

6. Experience in client training for similar projects. 10

7. Ability of Consultant to demonstrate the project in clear, non-

technical terms that articulate the issues at hand.

5

Total Points 100

IX. Consultant Selection Process and Contract Negotiations

The selection process will be as follows:

a. Town staff will review and evaluate each submitted proposal. The evaluation shall take into

consideration the evaluation criteria listed in Section VIII, above.

b. The evaluation team shall perform any additional investigation it considers necessary to obtain full

information on consultants being considered. If reference checks reveal untruthful statements of

qualifications, the proposal will be rejected.

c. The evaluation team shall rank the proposals and may create a shortlist of up to four (4) firms to be

interviewed. Selected firms will be provided with location, date, times, and instructions prior to the

interview.

d. After the interviews, the Town will attempt to negotiate a mutually satisfactory agreement with the

highest ranked Consultant. If a mutually satisfactory agreement cannot be negotiated with the highest

ranked firm, the Town will attempt to negotiate an agreement with the second highest ranked

proposal. This process will be repeated if necessary, until an agreement is reached between the Town

and a Consultant.

e. After a mutually satisfactory agreement has been negotiated, including the approval of all required

Page 9: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

insurance and endorsements, the final selection of the Consultant will be submitted to the Elon Board

of Aldermen with a recommendation for award of the contract.

The Town of Elon reserves the right to:

a. Request clarification of additional information from any firm at any time.

b. Examine the experience and capability of the firm’s team members, and to object to specific

proposed team members.

c. Reject any and all proposals and terminate the RFQ.

Please also note:

a. Receipt of a proposal by the Town does not constitute a contract with the Town and the Town

accepts no responsibility or liability for any costs incurred in the preparation and/or submission of

such proposals.

b. Failure to respond to any portion of this proposal may result in possible rejection of the complete

proposal from further consideration.

c. At any point, if the Town of Elon determines that the project is not progressing in the appropriate

manner, the Town of Elon shall have the right to request a new project manager and/or terminate

the contract with the selected Consultant.

Section 2: Scope of Work – ADA Assessment and Transition Plan for Town Rights-of-Way and

Facilities

X. Public Participation and Outreach

The Consultant will develop an Outreach Program to advise the public of the ADA Assessment and

Transition Plan project and to provide an opportunity for interested persons, individuals with disabilities,

or organizations representing persons with disabilities, to participate in the development of the Plan.

a. The Consultant shall prepare program materials, compile responses to Public Outreach

questionnaires, and assist the Town in eliciting public input into the ADA Transition Plan

process, as necessary.

b. The Consultant shall assist the Town with organizing a Project Kick-Off Workshop to inform

the community of the project and receive initial input on the process. The Consultant shall

conduct the workshop, maintain a record of the proceedings and comments, and be prepared

to answer questions within their area of expertise.

c. The Consultant shall assist the Town with organizing a Plan Review Workshop to present the

draft plan to the community and receive initial input on the proposal. The Consultant shall

conduct the workshop, maintain a record of the proceedings and comments, and be prepared

to answer questions within their area of expertise.

d. Consultant shall attend no less than one (1) Town Board of Aldermen meeting to present the

Page 10: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

draft and final ADA Assessment and Transition Plan for review and adoption.

XI. Comprehensive ADA Assessment

The Consultant shall develop the comprehensive ADA Assessment and Transition Plan for Buildings and

Public Rights-of-Way based upon guidance from Town staff and public input.

A. ADA Assessment

1. The Consultant shall provide the procedure and forms needed to conduct the Evaluation.

2. The Consultant shall conduct the Evaluation and compile the final Assessment Report.

B. Barrier Assessment

1. Town Buildings

i. The Consultant shall determine which Town buildings are subject to the requirements

of the ADA.

ii. The Consultant shall compile plans (if available) for all Town buildings requiring

assessment (see Exhibit A).

iii. The Consultant shall conduct the necessary investigations of the areas of each Town

building providing access to the public and/or employees.

iv. The Consultant shall originate Access Compliance Assessment Reports (ACAR)

identifying each physical element within the public areas of Town buildings that

constitutes a code violation or otherwise hinders or prevents access to persons with

disabilities. Each ACAR shall include, but not be limited to the following:

• Executive summary;

• As-built dimensions as it relates to ADA access;

• Barrier Severity Rating (relative level of impact to access);

• Reference to code defining the barrier to access;

• Proposed solution(s) to eliminate the barrier and a sketch of each barrier;

• Individual and universal detailed cost estimate for each solution;

• Digital photograph(s) of each barrier to access;

• Reference drawing/map showing the location of the barrier.

2. Public Rights-of-Way

i. The Consultant shall conduct field investigations of all Town streets, parks, cemetery,

and parking lots (see Exhibits A and B).

ii. The Consultant shall originate ACARs identifying each physical element within the

public rights-of-way that constitutes a code violation or otherwise hinders or prevents

access to persons with disabilities. Compliance shall be measured using the ADAAG

(ADA Accessibility Guidelines for Buildings and Facilities), the Public Rights-of-

Way Guidelines (PROWAG) from the Federal Access Board, and the Federal

Page 11: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

Highway Administration’s North Carolina Edition of the Manual on Uniform Traffic

Control Devices (MUTCD). Each ACAR shall include the following items:

• Executive Summary;

• As-built dimensions as it relates to ADA access;

• Barrier Severity Rating (relative level of impact to access);

• Reference to code defining the barrier to access;

• Proposed solution(s) to eliminate the barrier and a sketch of each barrier;

• Individual and universal detailed cost estimate for each solution;

• Digital photograph(s) of each barrier to access;

• Reference drawing/map showing the location of the barrier.

XII. ADA Transition Plan

The same level of detail presented in the ACAR during the Assessment phase shall be provided in the ADA

Transition Plan reports, as a minimum requirement. The ADA Transition Plan shall include, but is not

limited to, the following components:

a. Methodology for evaluation of barriers;

b. Methodology for prioritization of barrier remediation;

c. A summary of remediation costs for identified barriers;

d. Implementation phasing schedule;

e. Procedures and forms for monitoring implementation;

f. Procedures and forms for performing evaluations of additional barriers;

g. Procedures and forms for filing Requests for Accommodation;

h. Standard drawings for remediation methods;

i. A section shall also be included that lists references and contact information for ADA and

accessibility related resources.

XIII. Project Database and Mapping

The Consultant shall be responsible for the development of a Project Database that includes, at a minimum,

the following:

a. Applicable government code, statutes, and regulations;

b. A listing of field investigations and inspections to be performed;

c. A project map (in GIS readable and amendable format) of all locations where field

investigations and inspections are to be performed;

d. All relevant Access Compliance Assessment Reports (ACARs);

e. Drafts of the ADA Assessment and Transition Plan, as available.

Page 12: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

XIV. Deliverables

The following list constitutes the minimum deliverable components:

• Draft Evaluation Report in binder and electronic formats;

• Final Evaluation Report in binder and electronic formats;

• Evaluation Update recommendations included proposed procedures and forms;

• Draft ADA Compliance Assessment Reports for Town buildings submitted in binder and

electronic formats;

• Final ADA Compliance Assessment Reports for Town buildings submitted in binder and

electronic formats;

• Draft ADA Compliance Assessment Reports for Town rights-of-way submitted in binder

and electronic formats;

• Final ADA Compliance Assessment Reports for Town rights-of-way submitted in binder

and electronic formats;

• Draft Public Participation and Outreach Program submitted in electronic format;

• Final Public Participation and Outreach Program submitted in binder and electronic

formats;

• Public meeting agendas and minutes in electronic format;

• Draft ADA Assessment and Transition Plan submitted in binder and electronic formats;

• Final ADA Assessment and Transition Plan submitted in binder and electronic formats;

• Draft format for Database and Project Map – electronic file(s);

• Final Database and Project Map – electronic file(s);

XV. Key Terms and Conditions to be Included in Contract Documents

a. E-Verify Requirements. Consultant hereby acknowledges that “E-Verify” is the federal program

operated by the U.S. Department of Homeland Security and other federal agencies which is used

to verify the work authorization of newly hired employees pursuant to federal law and in

accordance with Article 2, Chapter 64 of the North Carolina General Statutes. Consultant further

acknowledges that all employers, as defined by Article 2, Chapter 64 of the North Carolina General

Statutes, must use E-Verify after hiring an employee to work in the United States, shall verify the

work authorization of the employee through E-Verify in accordance with NCGS §64-26(a).

Consultant hereby pledges, attests, and warrants that any subcontractors currently employed by or

subsequently hired by Consultant shall comply with any and all E-Verify requirements. Failure to

comply with the above requirements shall be considered a breach of the Agreement.

b. Iran Divestment Act Certification. As mandated by NCGS 143C-6A-5(a), Consultant hereby

certifies that it is not listed on the Final Divestment List created by the North Carolina State

Treasurer pursuant to NCGS 143C-6A-4. Consultant further certifies that in accordance with

NCGS 143C-6A-5(b) that it shall not utilize any subcontractor found on the State Treasurer’s Final

Divestment List. Consultant certifies that the signatory to this Request for Qualifications is

authorized by the Consultant to make the foregoing statement.

Page 13: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

c. Proposals shall be firm for acceptance by the Town for a period of ninety (90) days after the date

and time set for receipt.

d. The Town reserves the right to award this contract in whole or in part, in the best interest of the

Town. The Town further reserves the right to accept or reject any or all proposals.

e. The Town reserves the right to request additional information it feels necessary to make a qualified

judgment as to a firm’s ability to perform the work.

f. The successful candidate shall not commence work under this Contract until he or she has obtained

all insurance required by the Town, and such insurance has been approved by the Town, nor shall

the Consultant allow any subcontractor to commence work on his subcontract until all similar

insurance has been so obtained and approved.

XV. Insurance Requirements

Insurance requirements for the contract shall include the following:

a. Commercial General Liability ISO #CG 00 01 10 93: The Consultant shall secure and maintain

during the life of this contract commercial general liability insurance with limits of $1,000,000 per

occurrence; $2,000,000 aggregate other than products/completed operations; $2,000,000

aggregate for products/completed. The Town of Elon shall be added as an additional insured entity.

b. Automobile Liability ISO #CA 00 01 12 93: The Consultant shall secure and maintain during the

life of this contract automobile liability insurance in an amount not less than $1,000,000 combined

single limit per accident for bodily injury and property damage from owned, non-owned, and hired

automobiles. The Town of Elon shall be added as an additional insured entity.

c. Workers’ Compensation and Employers’ Liability Insurance: The Consultant shall secure and

maintain during the life of this contract workers’ compensation insurance as required by the laws

of the State of North Carolina and Employers’ Liability with limits of $100,000 each accident,

$500,000 policy limit and $100,000 each employee for all employees employed on the project. In

case any employee(s) engaged in work under this contract is or are not protected under the

Workers’ Compensation Statute, the Consultant shall provide adequate coverage for the protection

of employees not otherwise protected.

d. Owner’s and Contractor’s Protective Liability ISO #CG 00 09 10 93: The Consultant shall secure

and maintain during the life of the contract, an Owner’s and Contractor’s Protective Liability

insurance policy for the Town, with minimum limits of $1,000,000 per occurrence/$2,000,000

aggregate.

List of Attachments:

Exhibit A – Town of Elon Properties for Assessment

Exhibit B – Town of Elon Street Map

Page 14: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

PROPERTY NAME PROPERTY ADDRESS ALAMANCE COUNTY

PARCEL ID #

NOTES

Elon Public Works 214 S. Johnson Street 109714 5 structures including offices, storage, break room, with employee and

equipment parking areas. Not open to the public.

Elon Town Hall and Police Department 104 S. Williamson Avenue 114970 1 structure housing several government offices. Most areas are open to

the public. Includes dedicated parking area.

Beth Schmidt Park 2150 Elon Park Drive 108890 Municipal park with community building, playground, shelters, public

restrooms, 2 gazebos, and dedicated parking area.

Lawrence Slade Park 404 Ball Park Avenue 109434 Municipal park with playground, shelters, band shell, sports courts, and

dedicated parking areas.

Fire Station #8 219 S Williamson Avenue 114929, 114930 Municipal Fire Station with garage bays, offices, storage, kitchen, and

associated parking. Limited public areas.

Fire Station #18 2110 Power Line Road 115653 Municipal Fire Station with garage bays, offices, storage, kitchen,

training room, and associated parking. Limited public areas. Magnolia Cemetery 201 S Oak Street 115556, 115557 Municipal cemetery with gravel access lanes (no structures). Entirely open to

the public.

TOWN OF ELON STUDY PROPERTIES

Exhibit A

Page 15: REQUEST FOR QUALIFICATIONS - Town of Elon · 2020. 2. 18. · Qualifications Notice of Request for For ADA Assessment and Transition Plan For Town of Elon Elon, North Carolina PROJECT:

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D.O.T. MAINTAINED _______________STREETS NOT MAINTAINED BY TOWN OR D.O.T. _______________

STREET MILEAGE CLAIMED UNDER THE POWELL BILL, UNSURFACED ________ MILES SOIL, STONE, OR GRAVEL ________ MILES HARD SURFACED ________ MILES ------------------------------------------------------------------------------------ TOTAL TOWN MAINTAINED STREETS ________ MILES

I, __________________________, Registered Civil Engineer, do hereby certify that this map of the Town of Elon, NC is a true and accurate map of said town, and that the mileage shown hereon is correct to the best of my knowledge and belief as of July 1, 2019.

________________________ Registered Civil Engineer

0 800 1,600 2,400 3,200 4,000400Feet

E1 inch = 800 feet

TOWN OF ELON, NCPOWELL BILL MAP

JULY 1, 2019

This map was compiled from the GIS resources of the Burlington Regional GIS Partnershipfor public planning and agency support purposes. These resources include public informationsources of different scale, time, origin, definition and accuracy, which aspects produceinconsistencies among features represented together on this map.

D.O.T. MAINTAINED _______________STREETS NOT MAINTAINED BY TOWN OR D.O.T. _______________

STREET MILEAGE CLAIMED UNDER THE POWELL BILL, UNSURFACED ________ MILES SOIL, STONE, OR GRAVEL ________ MILES HARD SURFACED ________ MILES ------------------------------------------------------------------------------------ TOTAL TOWN MAINTAINED STREETS ________ MILES

I, __________________________, Registered Civil Engineer, do hereby certify that this map of the Town of Elon, NC is a true and accurate map of said town, and that the mileage shown hereon is correct to the best of my knowledge and belief as of July 1, 2019.

________________________ Registered Civil Engineer

LegendTown Paved RoadsState RoadsTown Maintained GravelPrivate RoadsCorporate LimitsExtraterritorial LimitsSatellite Annexation AreasUnincorporatedRailroadWaterRoads Outside City Limits

27.43

Exhibit B