REQUEST FOR PROPOSAL

Town of Millville

For the Construction of Three (3) New Pickleball Courts

The Town of Millville is seeking proposals/bids for the Construction of Three (3) New Pickleball Courts at the new Town Park located on Dukes Drive.

The intent of this Request for Proposal (RFP) is to obtain sealed proposals from qualified firms for the construction of three (3) new pickleball courts. Vendors will have to coordinate with the existing general Contactor onsite as the park is under construction. The existing General and Site Contractors’ information is provided.

Sealed Proposals from interested Vendors must be received by the Town no later than 2 p.m. on Friday, March 20, 2020 at the Millville Town Hall located at 36404 Club House Road, Millville, Delaware. Proposals received after this time will not be accepted. Proposals will be opened publicly and read aloud after the specified closing time.

Responders must be registered to perform work in the State of Delaware and shall include their license number on the proposal.

The successful Vendor will be required to furnish a Performance Bond and a Payment Bond AIA Document A312, each in the amount of the contract sum after the proposal is accepted and before the Contract is signed.

The right is reserved, as the interests of the Town of Millville, in the judgement of the Mayor and Council, may appear, to reject any and all proposals, to waive any informality in proposals received, and to accept or reject any items of any proposal.

RFP SUBMITTAL REQUIREMENTS:

All Proposals shall be submitted by 2:00 p.m. on March 20, 2020, in a sealed envelope carrying the following information on the face of the envelope: Vendor’s name, address and subject matter of the proposal: “Construction Pickleball Courts” Proposals shall be submitted in person or by U.S. mail to the Town Clerk, 36404 Club House Road, Millville, DE 19967. Each Proposal shall include:

1. Information about the history of the vendor including size, duration of company, ownershiphistory, including names and addressees of company officers and principal owners. Include anyawards, certifications or professional affiliations.

2. List a minimum of three (3) relevant references including commercial and/or municipalexperience and type of services/work provided starting from most recent date. Provide anoverview statement of how your firm intends to perform the work and monitor the quality of thework in progress and any reporting system used.

3. List all equipment and materials which the vendor intends to use to deliver the project.

4. Include copies of any quality assurance type materials or plans your firm uses.

SCOPE OF WORK

Excavation

The excavation and rough grading includes clearing and grubbing the grass surface. The court area is be excavated and the rough grade is established. The court will have an establish sub-grade slope of a 1 inch of fall every 10 feet on single plane as shown on the attached drawing. The sub-base to be compacted to a minimum compaction of 95% prior to the stone base installation.

Stone Base Construction

Furnish and install a minimum 6” compacted graded aggerate base Couse (GABC). GABC shall be thoroughly compacted to a minimum of 95 percent of maximum dry density as determined by AASHTO T-180 Method A. In-place density tests shall be conducted in accordance with AASHTO T-191 Method A to verify degree of compaction. All testing shall be arranged by the Contractor and performed by an independent testing agency. The testing agency, so employed by the Contractor, shall submit a copy of all testing reports directly to the Engineer. Each report shall contain the project identification name and number, name of Contractor, name of testing agency, and location of sample tested, as a minimum. GABC will and an established grade of 1 inch of fall every 10 feet on a single plane as shown on the attached drawing. GABC shall extend two feet beyond the fence line shown on the attached drawing.

Asphalt Court

Furnish and install a minimum compacted thickness 2-1/2” asphalt binder course over the GABC and established grade of 1 inch of fall every 10 feet on a single plane as shown on the attached drawing. The asphalt shall extend 1’ past the fence post.

Furnish and install a minimum compacted thickness 2” asphalt surface course and established grade of 1 inch of fall every 10 feet on a single plane as shown on the attached drawing. The asphalt shall extend 1’ past the fence post. The asphalt surface must cure a minimum of 21 days or as recommended by the Acrylic Resurface manufacture which ever is longer.

Low Spot Correction - The entire court surface shall be checked for low areas by flooding the court’s surface with water. Puddles or birdbaths deeper than the depth of a quarter shall be patched with leveling compound (a cement mixture of sand, portland cement and acrylic court patch binder). All repaired depressions shall be level with the existing asphalt surface. The repair work shall be ground down with angle grinders equipped with diamond cup wheels to blend the repair work in with the existing asphalt surface and to ensure it is level. All repair patches will be coated with one application of concrete primer and two applications of Acrylic Resurfacer.

Acrylic Resurfacer - Two applications of acrylic resurfacer will be furnished and installed over the entire court surface. The material to mixed according to manufacturer specifications.

Multiple coats of the resurfacer will be installed to seal the voids of the new asphalt while producing surface texture necessary for Pickleball.

Acrylic Color - Two applications of acrylic color will be furnished and installed. The court to have a one or two tone color scheme (to be selected by Town Representative) with two coats in the center playing area and two coats on the perimeter of the court.

Playing Lines - The playing lines will be properly measured in accordance with the official rules and regulations of Pickleball. Lines will be striped out with masking tape, and application of two textured white acrylic line paint coats.

Fencing Installation - The fence to have an overall height of 8’ high behind the baselines and the fence will be 6’ high along the sides courts. The fence terminal posts and line posts are set into the sub-base in a concrete footer using 3500 psi concrete. The fence posts follow the established layout of the Pickleball court. Fencing to be schedule 40 vinyl coated fence pipe with 3” terminal posts and 2 1/2” line posts. Terminal posts are set all corners and gate locations. There are a total of (3)- 6‘ high x 3‘ wide entry gates. All fence materials are Hi-Gloss Black. During the curing phase, the remaining fence frame will be installed including 1 5/8” top rail, mid rail support at the corners and connecting to terminal posts and the installation of bottom rail. 1 3/4” black fence fabric or chain link will be furnished and installed. The material to have an 8 gauge finish with a 9 gauge core (black in color to match all the fence pipe). The access gates to be furnished and installed with the appropriate gate hardware including hinges and latches.

Net Post and Nets (3 Sets) - Properly install sleeves for the net posts a in properly poured concrete footers. Footer size to be 3’x3’x3’ and set with 3500psi concrete. Ground sleeves shall be constructed of a schedule 40 PVC pipe and fitted with an airtight cannon plug to prevent concrete seepage into the sleeve. Net post shall be 2-7/8” OD round post construction of 8-gauge steel with an internally wound jam-free cable tensioning system. Nets are to be permanent type.

Led Lighting System - Furnish and install a LED lighting system. Light pole shall be a minimum of 20 ft tall. Vender to install necessary conduit below the asphalt court base with the necessary access points for the electrician to pull wire. All electrical connections to be performed by a certified electrician and approved by Town of Millville.

TOWN OF MILLVILLE - BID PROPOSAL

The Undersigned hereby proposes to perform the Construction of Three (3) New Pickleball Courts at the Town Park for the Town of Millville, Delaware for the following sum:

Total Including All Services and Materials $ ___________________________

Name of Bidder: _____________________________

Signature: ______________________________

Signature By: ______________________________

Title of Signor: ______________________________

Address of Bidder: _______________________________

_____________________________________

Phone Number: _______________________________

Existing General Contactor Onsite

The Whayland Company LLC

100 West 10th Street

Laurel, DE 19956

Phone 302.875.5445

Existing Site Contactor Onsite

Lynn Construction LLC

7041 Atlanta Circle

Seaford, DE 19973

Phone 302.236.6596

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CONSTRUCTION NOTES

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