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REQUEST FOR PROPOSAL (RFP)REQUEST FOR PROPOSAL (RFP)REQUEST FOR PROPOSAL (RFP)REQUEST FOR PROPOSAL (RFP)
DESIGNDESIGNDESIGNDESIGN, FABRICATION, FABRICATION, FABRICATION, FABRICATION AND ERECTIONAND ERECTIONAND ERECTIONAND ERECTION
OFOFOFOF
SETSETSETSET DESIGN STRUCTURESDESIGN STRUCTURESDESIGN STRUCTURESDESIGN STRUCTURES
FOR FOR FOR FOR
TV STUDIO SET UP TV STUDIO SET UP TV STUDIO SET UP TV STUDIO SET UP OF RAJYA SABHA TV CHANNEL OF RAJYA SABHA TV CHANNEL OF RAJYA SABHA TV CHANNEL OF RAJYA SABHA TV CHANNEL
ATATATAT
TALKATORA STADIUMTALKATORA STADIUMTALKATORA STADIUMTALKATORA STADIUM ,,,,NEW DELHINEW DELHINEW DELHINEW DELHI
Ref No. Ref No. Ref No. Ref No. BECIL/BECIL/BECIL/BECIL/PROJ./PROJ./PROJ./PROJ./RSTVRSTVRSTVRSTV////SETSETSETSET////TAL/TAL/TAL/TAL/2012012012015555
Dated: Dated: Dated: Dated: 30303030thththth January 2015January 2015January 2015January 2015
Broadcast EngineBroadcast EngineBroadcast EngineBroadcast Engineering Consultants India Limitedering Consultants India Limitedering Consultants India Limitedering Consultants India Limited
(A Government of India Enterprise)(A Government of India Enterprise)(A Government of India Enterprise)(A Government of India Enterprise)
Head OfficeHead OfficeHead OfficeHead Office: 14: 14: 14: 14----B Ring Road, IP Estate, New DelhiB Ring Road, IP Estate, New DelhiB Ring Road, IP Estate, New DelhiB Ring Road, IP Estate, New Delhi---- 110002110002110002110002 Tel: 011 23378823 Tel: 011 23378823 Tel: 011 23378823 Tel: 011 23378823 Fax: 01123379885Fax: 01123379885Fax: 01123379885Fax: 01123379885
CorporateCorporateCorporateCorporate OfficeOfficeOfficeOffice:::: BECIL BHAWAN, CBECIL BHAWAN, CBECIL BHAWAN, CBECIL BHAWAN, C----56565656----A/17, SectorA/17, SectorA/17, SectorA/17, Sector----62, Noida62, Noida62, Noida62, Noida----201 307201 307201 307201 307 Tel: Tel: Tel: Tel: 0120 4177850 0120 4177850 0120 4177850 0120 4177850 Fax: 0120 4177879Fax: 0120 4177879Fax: 0120 4177879Fax: 0120 4177879
EEEE----mail: mail: mail: mail: [email protected]@[email protected]@becil.com Web: Web: Web: Web: www.becil.comwww.becil.comwww.becil.comwww.becil.com
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TABLE OF CONTENTSTABLE OF CONTENTSTABLE OF CONTENTSTABLE OF CONTENTS
SECTION I. SECTION I. SECTION I. SECTION I. GENERAL INFORMATION & INSTRUCTIONS TO BIDDERGENERAL INFORMATION & INSTRUCTIONS TO BIDDERGENERAL INFORMATION & INSTRUCTIONS TO BIDDERGENERAL INFORMATION & INSTRUCTIONS TO BIDDERSSSS
A.A.A.A. RFP Schedule and Critical DatesRFP Schedule and Critical DatesRFP Schedule and Critical DatesRFP Schedule and Critical Dates
B.B.B.B. Intent of the Request for Proposal Intent of the Request for Proposal Intent of the Request for Proposal Intent of the Request for Proposal
C.C.C.C. Procedure Terms and Procedure Terms and Procedure Terms and Procedure Terms and General General General General ConditionsConditionsConditionsConditions
D.D.D.D. Eligibility CriteriaEligibility CriteriaEligibility CriteriaEligibility Criteria
E.E.E.E. SelectionSelectionSelectionSelection CriteriaCriteriaCriteriaCriteria
F.F.F.F. Commercial ConditionsCommercial ConditionsCommercial ConditionsCommercial Conditions
1 Earnest Money Deposit
2 Prices
3 Payment Terms for INR
4 Consignee
5 Tax Invoice
6 Delivery Schedule & Commissioning Period
7 Packing
8 Guarantee / Warranty
9 Performance Bank Guarantee
10 Late Delivery
11 Penalty Clause
12 Taxes
G.G.G.G. Proposal Response FormatProposal Response FormatProposal Response FormatProposal Response Format
H.H.H.H. BECIL ObligationBECIL ObligationBECIL ObligationBECIL Obligation
SECTION II. TECHNICAL REQUIREMENTSECTION II. TECHNICAL REQUIREMENTSECTION II. TECHNICAL REQUIREMENTSECTION II. TECHNICAL REQUIREMENT
A.A.A.A. Scope of WorkScope of WorkScope of WorkScope of Work
B.B.B.B. Bill of ServicesBill of ServicesBill of ServicesBill of Services
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SECTION III.SECTION III.SECTION III.SECTION III. ENCLOSURESENCLOSURESENCLOSURESENCLOSURES
A.A.A.A. Eligibility Performa Eligibility Performa Eligibility Performa Eligibility Performa ---- IIII
B.B.B.B. Eligibility Performa Eligibility Performa Eligibility Performa Eligibility Performa ---- IIIIIIII
C.C.C.C. LayoutLayoutLayoutLayout
D.D.D.D. ChecklistChecklistChecklistChecklist
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SECTION ISECTION ISECTION ISECTION I
GENERAL INFORMATION & INSTRUCTIONS GENERAL INFORMATION & INSTRUCTIONS GENERAL INFORMATION & INSTRUCTIONS GENERAL INFORMATION & INSTRUCTIONS
TO BIDDERSTO BIDDERSTO BIDDERSTO BIDDERS
CONTENTSCONTENTSCONTENTSCONTENTS
A.A.A.A. RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES
B. INTENT OF THE REQUEST FOR PROPOSALB. INTENT OF THE REQUEST FOR PROPOSALB. INTENT OF THE REQUEST FOR PROPOSALB. INTENT OF THE REQUEST FOR PROPOSAL
C. PROCEDURE TERMS ANDC. PROCEDURE TERMS ANDC. PROCEDURE TERMS ANDC. PROCEDURE TERMS AND GENERALGENERALGENERALGENERAL CCCCONDITIONSONDITIONSONDITIONSONDITIONS
D.D.D.D. ELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIA
E. SELECTION CRITERIAE. SELECTION CRITERIAE. SELECTION CRITERIAE. SELECTION CRITERIA
FFFF.... COMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONS
GGGG. PROPOSAL RESPONSE FORMAT. PROPOSAL RESPONSE FORMAT. PROPOSAL RESPONSE FORMAT. PROPOSAL RESPONSE FORMAT
HHHH. BECIL OBLIGATIONS. BECIL OBLIGATIONS. BECIL OBLIGATIONS. BECIL OBLIGATIONS
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A.A.A.A. RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES
The RFP tentative schedule and critical dates are shown below:
Broadcast Engineering Consultants India Ltd. reserves the right to amend the RFP
tentative schedule and critical dates. Original tender document against a fee of Rs. 20,000/-
(Rupees Twenty Thousand only) can be purchased from the address given as under:
BECIL BHAWAN,BECIL BHAWAN,BECIL BHAWAN,BECIL BHAWAN,
CCCC----56565656---- A/17, Sector A/17, Sector A/17, Sector A/17, Sector ----62,62,62,62,
Noida 201 307Noida 201 307Noida 201 307Noida 201 307
TelTelTelTel. No. 0120 . No. 0120 . No. 0120 . No. 0120 ---- 4177850417785041778504177850
till 20th February 2015 before 1800 hours
ACTIVIACTIVIACTIVIACTIVITYTYTYTY SCHEDULED DATE & TIMESCHEDULED DATE & TIMESCHEDULED DATE & TIMESCHEDULED DATE & TIME
1.1.1.1. RFP Issue to Prospective BiddersRFP Issue to Prospective BiddersRFP Issue to Prospective BiddersRFP Issue to Prospective Bidders 30th January 2015
2.2.2.2. Pre Bid Meeting Pre Bid Meeting Pre Bid Meeting Pre Bid Meeting 1600 hours on 9th February 2015
3.3.3.3. Venue for Venue for Venue for Venue for Pre Bid MeetingPre Bid MeetingPre Bid MeetingPre Bid Meeting RSTV Office, 12-A, Gurudwara Rakabganj Road,
New Delhi – 110 001.
4.4.4.4. Date and Time for Submission of bidsDate and Time for Submission of bidsDate and Time for Submission of bidsDate and Time for Submission of bids Upto 1200 hours on 23rd February 2015
5.5.5.5. Address for Submission of bidsAddress for Submission of bidsAddress for Submission of bidsAddress for Submission of bids BECIL Bhawan, C-56-A/17,Sector -62, Noida – 201 307.
6.6.6.6. Date and Time for Opening of Date and Time for Opening of Date and Time for Opening of Date and Time for Opening of Technical Technical Technical Technical BidsBidsBidsBids
1600 hours on 23rd February 2015
7777.... Venue for Opening of Venue for Opening of Venue for Opening of Venue for Opening of Technical Technical Technical Technical BidsBidsBidsBids RSTV Office, 12-A, Gurudwara Rakabganj Road,
New Delhi – 110 001.
8888.... Evaluation of Evaluation of Evaluation of Evaluation of Technical Technical Technical Technical bidsbidsbidsbids To be intimated
9999.... Date and Time foDate and Time foDate and Time foDate and Time for Opening of r Opening of r Opening of r Opening of Financial Financial Financial Financial BidsBidsBidsBids
To be intimated
11110000.... Venue for Opening of Venue for Opening of Venue for Opening of Venue for Opening of Financial Financial Financial Financial BidsBidsBidsBids To be intimated
11.11.11.11. Evaluation of Evaluation of Evaluation of Evaluation of Financial Financial Financial Financial bidsbidsbidsbids To be intimated
12.12.12.12. Award of Work OrderAward of Work OrderAward of Work OrderAward of Work Order To be intimated
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The tender document can also be downloaded from our website www.becil.comwww.becil.comwww.becil.comwww.becil.com and a
Demand draft of Rs. 20,000/- (Rupees Twenty Thousand only) must be submitted alongwith
the bid otherwise the bid will be rejected.
Demand Draft should be in favour of “Broadcast Engineering Consultants India Limited”
payable at New Delhi.
No tender document will be issued after the last date as mentioned above.
B.B.B.B. INTENT OF THE RINTENT OF THE RINTENT OF THE RINTENT OF THE REQUEST FOR PROPOSALEQUEST FOR PROPOSALEQUEST FOR PROPOSALEQUEST FOR PROPOSAL
Broadcast Engineering Consultants India Limited (BECIL) has been engaged by
Rajya Sabha Secretariat as Turnkey partner for establishment of Rajya Sabha TV
Channel (RSTV).
As part of the Project, Multiple Set Structures need to be designed and fabricated
for Multi camera TV Studio set up at Talkatora Stadium, New Delhi. These sets
shall be utilized for Audience based shows, Discussions, Interview based shows etc.
The intent of this RFP is to Design the sets as per the requirement of client and
Fabrication and erection of approved sets at designated locations in TV Studio
setup.The proposed studio set up is located on 3rd Floor of Talkatora stadium.
Interested bidders may visit the site and can discuss requirements of RSTV with
Concerned Officer on prior appointment.
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C.C.C.C. PROCEDURE TERMS AND PROCEDURE TERMS AND PROCEDURE TERMS AND PROCEDURE TERMS AND GENERAL GENERAL GENERAL GENERAL CONDITIONSCONDITIONSCONDITIONSCONDITIONS
1. The proposal is to be submitted in TWO BID SYSTEM with separate Technical and
Financial bid under separate sealed covers.
2.2.2.2. TWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEM
All bidders are required to submit their offer in two covers as under:-
2.1First Cover should contain the following:-
(i) Tender documents duly completed and signed BUT WITHOUT INDICATING
THE RATE QUOTED.
(ii) The details of the offer alongwith the supporting documents. The entire
design concept envisaged for TV Studio setup should include details of
material and props used for designing the Sets must be provided. Foldouts
containing colored sheets, oversize exhibits etc. to present the design
concept are permissible.
2.2 Second Cover should contain the following:-
(i) Details of rate, taxes, duties, discount, if any, quoted by the bidder. These
details should be submitted on their letter head.
Both the above mentioned cover should be sealed separately and therefore be kept in
a third cover and sealed again.
This cover should also be superscribed with:
“Bid Bid Bid Bid forforforfor Design, FabricationDesign, FabricationDesign, FabricationDesign, Fabrication and Erection of Set Design Structures for TVand Erection of Set Design Structures for TVand Erection of Set Design Structures for TVand Erection of Set Design Structures for TV studio set studio set studio set studio set
up of RSTV Channelup of RSTV Channelup of RSTV Channelup of RSTV Channel at at at at Talkatora StadiumTalkatora StadiumTalkatora StadiumTalkatora Stadium,,,, New New New New Delhi ”Delhi ”Delhi ”Delhi ”with due dates against
tender enquiry no. BECIL/PROJ./RSTV/SET/TAL/2014 dated 30th January 2015 so
as to reach us on or before 1200 hrs on 23rd February 2015.
The words “TECHNICAL BID” should be written clearly and prominently on the
First cover alongwith tender no. and date of opening. Similarly, the words
“FINANCE BID” should be written clearly and prominently on the second cover
alongwith Tender No. and date of opening.
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3. Bid Responses must be addressed to and submitted at the following address:
The Chairman & Managing DirectorThe Chairman & Managing DirectorThe Chairman & Managing DirectorThe Chairman & Managing Director
Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,
CCCC----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62, Noida 201 30762, Noida 201 30762, Noida 201 30762, Noida 201 307
Tel: 0120Tel: 0120Tel: 0120Tel: 0120----4177850417785041778504177850
Fax: 0120Fax: 0120Fax: 0120Fax: 0120----4177879417787941778794177879
4. The Bids, both technical and the financial, should reach the office of BECIL, on the
above address, not later than 1200 hrs on 23rd February 2015. Bids received beyond
the specified date will be rejected. It is the responsibility of the Bidder to confirm
that the bids have been received on time & to the proper place within the specified
dates. Facsimile and electronic replies are not acceptable.
5. All bids are to remain valid for six monthsix monthsix monthsix monthssss from the date of opening of financial bid.
6. BECIL reserves the right to solicit additional information from Bidders to evaluate
which bid best meets the need of the Project. Additional information may include,
but is not limited to, past performance records, lists of available items of work will
be done simultaneously with the project, on-site visit and evaluations by BECIL
personnel, or any other pertinent information. It will be vendor’s responsibility to
check for updated information on BECIL’s web site www.becil.comwww.becil.comwww.becil.comwww.becil.com....
7. Additional questions should be submitted in writing to the RFP Coordinator
addressed to
Mr. V.P. SinghMr. V.P. SinghMr. V.P. SinghMr. V.P. Singh
Assistant General ManagerAssistant General ManagerAssistant General ManagerAssistant General Manager
Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,
CCCC----56 A/17, Sect56 A/17, Sect56 A/17, Sect56 A/17, Sector or or or ----62, Noida 201 30762, Noida 201 30762, Noida 201 30762, Noida 201 307
Tel: 0120Tel: 0120Tel: 0120Tel: 0120----4177850417785041778504177850
Fax: 0120Fax: 0120Fax: 0120Fax: 0120----4177879417787941778794177879
Mobile No. 9818666817Mobile No. 9818666817Mobile No. 9818666817Mobile No. 9818666817/ 8130190432/ 8130190432/ 8130190432/ 8130190432
eeee----mailmailmailmail:[email protected]@[email protected]@becil.com
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8. BECIL will make its decision based on the ability of the Bidder(s) to meet our
specific needs, technical expertise of the Bidder(s), delivery capabilities, customer
references, past satisfactory performance experience, is must besides cost.
9. BECIL reserves the right to waive off any deviations, accept the whole or part
thereof or reject any or all bids and to select the Bidder(s) which, in the sole opinion
of the Project incharge, best meets the project’s interest. BECIL also reserves the
right to negotiate with potential bidders so that its best interest to fulfill the need of
project is served.
10. BECIL reserves the right to reject any and all proposals, to negotiate all terms of
any agreement resulting from this request for proposal, and to request additional
information from vendors.
11. All information contained in this RFP, or provided in subsequent discussions or
disclosures, is proprietary and confidential. No information may be shared with any
other organization, including potential sub-contractors, without prior written
consent of the RFP Coordinator.
12. BECIL reserves the right to alter/modify the scope of work mentioned in this RFP
documents at any state of the bidding process and contract.
13. In case Company goes into liquidation or change in business/management, it will be
intimated to BECIL & company will fulfill its commitment in case order is awarded
to them.
14.14.14.14. Indemnification:Indemnification:Indemnification:Indemnification:
Bidder agrees to indemnify BECIL from any and all claims, demands, losses, cause
of action, damage, lawsuits, judgments, including attorneys’ fees and costs, arising
out of or relating to the execution of contract.
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15.15.15.15. ArbitratiArbitratiArbitratiArbitration:on:on:on:
Any dispute or difference or claim arising out of or in relation to this contract,
including the construction, validity, performance or breach thereof, shall be settled
or decided by arbitration to be conducted by CMD, BECIL or by any other person to
be nominated by CMD, BECIL. Arbitration shall be conducted as per Arbitration &
Conciliation Act, 1996.The seat of the arbitration shall be at New Delhi.
16.16.16.16. JurisdictionJurisdictionJurisdictionJurisdiction
This Agreement shall be construed, interpreted and applied in accordance with, and
shall be governed by, the laws applicable in India. The courts at Delhi shall have the
exclusive jurisdiction to entertain any matter arising out of or in relation to this
Agreement.
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D.D.D.D. ELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIA
1. For Purchase of Tender document, bidder will have to pay a Tender fee of
Rs. 20,000/- (Rupees Twenty Thousand only) in the form of Demand draft in favour
of Broadcast Engineering Consultants India Ltd. payable at New Delhi.
2. EMD amount of Rs. 2,00,000/- (Rupees Two lakhs only) should be paid only in form
of Demand Draft (No other mode of payment will be accepted) draft in favour of
Broadcast Engineering Consultants India Ltd. payable at New Delhi.
3. The Bidder should submit documentary proof such as copy of Purchase order /
completion certificate for work executed of similar type in past three year.
4. The bidder should be registered under Indian Company Act 1956. A copy of
registration certificate should be submitted.
5. The bidder is required to submit following documents:
a) Copy of PAN No.
b) Copy of TAN No.
c) Copy of Service tax No.
d) Copy of CST/VAT No.
And in case any document is not submitted, bid shall stand rejected.
6. The details as per the pre-qualification Performa I & II attached at ‘Section III Section III Section III Section III –––– A A A A
and B’and B’and B’and B’ respectively shall be furnished and included as part of the technical bid.
7. The Bidder should be a financially sound company and should provide the audited
balance sheet with Annexure for last three Financial Years (2014-13, 2013-12, 2012-
11).
8. Copy of the tender document duly signed and stamped by the bidder in support of
having read, understood and complied with the requirements of the tender
document.
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E.E.E.E. SELECTION CRITERIASELECTION CRITERIASELECTION CRITERIASELECTION CRITERIA
1. The cost should be in the range from Rs. 1.5 crore to Rs. 2 crore.Any bid quoted
below Rs. 1.5 crore or above Rs. 2 crore shall be rejected.
2. The bid evaluation criteria shall be as follows:
The firm shall be selected on the basis of 100 marks assigned for the credentials
(Technical and Financial offer) as under:
The Weightage for the Design is 70% and for Cost of design, fabrication and erection
is 30%.
S.No.S.No.S.No.S.No. CriteriaCriteriaCriteriaCriteria Marks Obtained Marks Obtained Marks Obtained Marks Obtained
(Maximum)(Maximum)(Maximum)(Maximum)
(i) Design 70
(ii) Cost of Design, Fabrication and Erection of
Sets
30
Total 100
3. The Design submitted and presented by each bidder shall be evaluated by Technical
Evaluation Committee. Each bidder shall be evaluated out of total marks of 70 as
per the overall design concept and material (like Video wall, LED/LCD,
Lights,props,structures etc.) used for the Sets.
4. The bidder quoting the lowest shall obtain full 30 marks. Accordingly, the other
bidders shall be given marks for cost of Design, Fabrication and Erection of Sets
from 0 to 30 on the basis of their quote and number of bidders. For example, if there
are 6 bidders then L2 bidder shall be given 25 marks, L3 shall be given 20 marks
and so on and so forth.
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5. The maximum marks obtained by a bidder after adding the marks for Design [out of
70] and Cost of design, fabrication and erection of Sets [out of 30] shall be added and
shortlisting shall be done on the basis of marks obtained by each bidder. The bidder
obtaining maximum marks shall be considered lowest bidder.
6. The company which scores highest marks [sum of marks obtained in (i) and (ii)]
shall be considered as lowest bidder and Work order shall be placed to the Lowest
bidder.
7. All the design shall be evaluated by Technical Evaluation committee.
8. A Presentation on Set Design will have to be made before Technical Evaluation
Committee. The tentative dates for Presentation shall be intimated in Pre- bid
meeting. The Presentation will also form a part of Technical Evaluation criteria.
9. The Design Concept shall include color pattern for Sets,3-D Pictures, detail of
material like Videowall,lights,props etc. being used for Sets.
10. Design of Set for the studio of size 2255 Sqfeet at Talkatora Stadium, RSTV,
covering the studio area as designated in layout and cater to audience based
programme also. The layout of studio is provided at Section III under Point C of this
RFP document.
11. Interested firms may visit the Studio and can also discuss the requirements of RSTV
with the concerned Officer with prior appointment.
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F.F.F.F. COMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONS
Each bidder is required to accept the following terms and conditions:-
1111.... Earnest Money Earnest Money Earnest Money Earnest Money
::::
Each bidder is required to submit Earnest Money
Deposit of Value Rs. 2,00,000/- (Rupees Two lakhs
only). EMD should be in the form of Demand draft
from scheduled bank in favor of “Broadcast Broadcast Broadcast Broadcast
Engineering Consultants India LimitedEngineering Consultants India LimitedEngineering Consultants India LimitedEngineering Consultants India Limited payable at
New Delhi” and it will not be accepted in any other
form. Bid without EMD will not be accepted. No
interest is payable on EMD amount.
2.2.2.2. PricesPricesPricesPrices :::: The Prices should be quoted in Indian Rupees only
and prices should be FOR site/ BECIL’s Stores at
14-B,Ring Road,I.P. Estate,New Delhi -110002.
The prices should be quoted exclusive of taxes and
all applicable taxes should strictly be mentioned as
per format given in Table 1 at Point G of Section I of
this RFP.
In case, taxes are not mentioned in Financial bid,
prices shall be considered inclusive of taxes.
3333.... Payment Terms for INRPayment Terms for INRPayment Terms for INRPayment Terms for INR :::: 70 % payment of the total order value shall be
released after Approval of Design for Sets by
RSTV/BECIL and delivery of material at BECIL
Store/ RSTV site.
20% payment of the total order value shall be
released after fabrication and erection of Sets of at
site on certification by Project Manager, BECIL.
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5% payment of total order value shall be made against
submission of the PBG (as mentioned in clause 9 of
Commercial Terms and Conditions) in favor of Broadcast
Engineering Consultants India Limited payable at NEW
DELHI – 110001 after completion of work.
Balance 5% of the total amount will be release after
one year from the date of completion of project duly
certified by RSTV.
4.4.4.4. ConsigneeConsigneeConsigneeConsignee :::: The material should be consigned to RSTV C/o
Project Manager, BECIL.
5.5.5.5. Invoice Invoice Invoice Invoice :::: Tax invoice should be raised in the name of Rajya Rajya Rajya Rajya
Sabha TV ChannelSabha TV ChannelSabha TV ChannelSabha TV Channel,,,, New DelhiNew DelhiNew DelhiNew Delhi through Broadcast Broadcast Broadcast Broadcast
Engineering Consultants India Limited.Engineering Consultants India Limited.Engineering Consultants India Limited.Engineering Consultants India Limited.
6.6.6.6. Delivery schedule and Delivery schedule and Delivery schedule and Delivery schedule and
CommissioningCommissioningCommissioningCommissioning
:::: (i) Set Design should be submitted within 7
days from the date of issue of Work Order.
(ii) Fabrication of Set for TV Studio at the
site should be done within 20 days of
approval of design.
7.7.7.7. PackingPackingPackingPacking :::: The material should be securely packed to withstand
transit hazards during different modes of
transportation.
8.8.8.8. Guarantee/WarrantyGuarantee/WarrantyGuarantee/WarrantyGuarantee/Warranty :::: All material and works shall be under warranty for
period of 18 months from the date of supply of all
material or 12 months from date of completion of
project, whichever is later and defects, if any, as
reported shall be attended to without any charges,
whatsoever.
16
9999.... Performance Bank Performance Bank Performance Bank Performance Bank GuaranteeGuaranteeGuaranteeGuarantee
:::: The successful bidder shall have to furnish a
Performance bank guarantee (PBG) in favor of
Broadcast Engineering Consultants India Ltd, 14-B,
Ring Road IP Estate, New Delhi – 110002 for an
amount equal to 5% of order value and valid till the
period of warranty/guarantee within 15 days of
release of Work order.
10101010.... Late DeliveryLate DeliveryLate DeliveryLate Delivery :::: In case of late delivery of material/set structure, the
supplier shall be liable to pay penalty @ 0.5 % of the
item cost delivered late per week of delay or a part
thereof, upto a maximum amount of 5% of the
delayed material/set structure value, after which the
order is liable to be cancelled.
11111111.... Penalty ClauPenalty ClauPenalty ClauPenalty Clausesesese :::: In case the material/ set structure supplied is not as
per design approved by RSTV/Project
Manager,BECIL, the contractor will have to pay a
penalty @5% of total value of product/item.
This, however, does not absolve the tenderer from
the designing of required set structure as per
approved design.
11112222.... TaxesTaxesTaxesTaxes :::: Taxes at source and Work Contract Taxes (WCT)
will be deducted from the invoice as applicable.
17
G.G.G.G. PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT
All the bidders are requested to use the same or similar format as given below while
submitting the commercial bids. The proposal must be submitted strictly in the
following fashion as in Table 1.
1. The proposal shall be submitted in the same envelope at the same time, in two
distinct parts: a Technical Proposal and a commercial Proposal. . . .
2. Proposals are to be prepared on standard A4 size paper. Foldouts containing
charts, spreadsheets, and oversize exhibits are permissible. The pages should be
placed in a binder with tabs separating the sections of the proposal. Manuals and
other reference documentation may be bound separately. All responses, as well as
any reference materials presented must be written in English.
3. Proposals must respond to the RFP requirements by restating the number and
text of the requirement in sequence and writing the response immediately after the
requirement statement.
4. Figures and tables must be numbered and referenced in the text by that number.
They should be placed as close to possible to the referencing text. Pages must be
numbered consecutively within each section of the proposal showing proposal
section and page number.
5. The RFP includes official response to pre-proposal conference questions, addenda,
and any other material published by the BECIL pursuant the RFP. The bidder is to
disregard any previous draft materials and any oral representations it may have
received. All responses to the requirements in Sections (list appropriate section) of
this RFP must clearly state whether the proposal will satisfy the referenced
requirements, and the manner in which the requirement will be satisfied.
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6. Copy of the tender document duly signed and stamped by the bidder in support of
having read, understood and complied with the requirements of the tender
document.
7. The proposal must be submitted strictly in the following fashion as in Table 1.
TABLETABLETABLETABLE----1111 8.
H.H.H.H. BECIL OBLIGATIONSBECIL OBLIGATIONSBECIL OBLIGATIONSBECIL OBLIGATIONS
BECIL reserves the right to accept any bid, reject any or all bids and to annul the
bidding process at any time prior to the award of the contract without thereby
incurring any liability to the affected bidder/bidders or any obligations to inform to
the affected bidder/bidders of the grounds for BECIL’s action.
S.No.S.No.S.No.S.No. Description Description Description Description Unit PriceUnit PriceUnit PriceUnit Price
In INRIn INRIn INRIn INR
TaxesTaxesTaxesTaxes Total PriceTotal PriceTotal PriceTotal Price In In In In
INRINRINRINR
GRAND TOTALGRAND TOTALGRAND TOTALGRAND TOTAL
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SECTION IISECTION IISECTION IISECTION II
TECHNICAL RETECHNICAL RETECHNICAL RETECHNICAL REQUIREMENTQUIREMENTQUIREMENTQUIREMENT
CONTENTSCONTENTSCONTENTSCONTENTS
A.A.A.A. SCOPE OF WORKSCOPE OF WORKSCOPE OF WORKSCOPE OF WORK
B.B.B.B. BILL OF SERVICESBILL OF SERVICESBILL OF SERVICESBILL OF SERVICES
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A.A.A.A. SCOPE OF WORKSCOPE OF WORKSCOPE OF WORKSCOPE OF WORK
The broad scope of services under this contract shall be the
1. Site survey, preparation of conceptual plans for selection of options by the
client, detailed designs and specifications with Bill of Quantities on item rate
basis for all works involved in the construction of the Sets.
2. Design of Set for the studio of size 2255 Sqfeet at Talkatora Stadium, RSTV,
covering the studio area as designated in layout and cater to audience based
programme also. The layout of studio is provided at Section III under Point C of
this RFP document.
3. Fabrication and Erection of set as per design approved by RSTV/BECIL.
4. The brief for Set Designs for TV Studio is as under:
4.1 Multiple sets within existing studio area of RSTV.
4.2 Third set will cater to One-on-one interview based shows. In addition to these
sets,small area may be developed for P2C.
4.3 Sets must have atleast one Video Wall capable of playing high end video and
graphics.
4.4 Design of sets should be simple but elegant. Props of the set can be made of
materials of high gloss.
5. Preparation of drawings for construction, modification of drawings, if required,
during the construction and assist BECIL in execution of the project along with
site supervision by Set Designer.
6. Preparation of detailed specifications, bill of quantities, rate analysis.
7. The approvals of BECIL are required on all drawings, specifications, documents,
etc. and Set Designer shall be responsible for providing modifications,
incorporation of suggestions etc.
8. Set Designer shall also attend the reviews, meetings, conferences pertaining to
the project.
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9. Site Supervision to review and ensure approved design compliance.
10. The Set Designer shall prepare and plan all design details, deliverables and plan
the construction programme to complete the project.
11. The Set Designer shall attend all the review meetings conducted by BECIL from
time to time without any extra cost and shall also be available for any
clarifications and bring out any issues related to construction which may lead to
difficulties, litigation, delays etc.
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B.B.B.B. BILL OF SERVICESBILL OF SERVICESBILL OF SERVICESBILL OF SERVICES
23
BILL OF SERVICESBILL OF SERVICESBILL OF SERVICESBILL OF SERVICES
S.no. Description of work Qty. Rate in
INR
Taxes Total
Cost in
INR
1. DESIGN, FABRICATION AND
ERECTION OF SETS INCLUDING
MATERIAL / PROPS.
All the Set Designing Services included
in the scope of work mentioned at Point
A of Section –II of this RFP document.
1 Job
TOTAL
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SECTION IIISECTION IIISECTION IIISECTION III
ENCLOSURESENCLOSURESENCLOSURESENCLOSURES
CONTENTCONTENTCONTENTCONTENT
A.A.A.A. ELIGIBIELIGIBIELIGIBIELIGIBILITY PROFORMALITY PROFORMALITY PROFORMALITY PROFORMA----IIII
B.B.B.B. ELIGIBILITY PROFORMA ELIGIBILITY PROFORMA ELIGIBILITY PROFORMA ELIGIBILITY PROFORMA –––– IIIIIIII
C.C.C.C. LAYOUTLAYOUTLAYOUTLAYOUT
D.D.D.D. CHECKLISTCHECKLISTCHECKLISTCHECKLIST
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A.A.A.A. ELIGIBILITY ELIGIBILITY ELIGIBILITY ELIGIBILITY ---- PROFORMAPROFORMAPROFORMAPROFORMA----IIII
PARTICULARS OF PARTICULARS OF PARTICULARS OF PARTICULARS OF THE THE THE THE SET DESIGNER SET DESIGNER SET DESIGNER SET DESIGNER TO BE FURNISHED FOR THE TO BE FURNISHED FOR THE TO BE FURNISHED FOR THE TO BE FURNISHED FOR THE PURPOSE OF PURPOSE OF PURPOSE OF PURPOSE OF
ELIGIBILITYELIGIBILITYELIGIBILITYELIGIBILITY
1. Name of company
2. Office Address /Telephone No / Fax No / email id /
website
3. Year of establishment
4. Status of the Company
5. Name of Directors
i)
ii)
iii)
6. Names of principle person concerned with this work
with title and Telephone No / Fax/ Email Id, Etc.
7. Whether registered with the registrar of companies
/registrar of firms. If so, mention number and date.
i)
ii)
iii)
8. In case of change of Name of the Firm, former Name /
Names and year/ years of establishment:
9.
Whether registered for sales tax purposes. If so, mention
number and date. Furnish also copies of sales tax
clearance certificate.
10. Whether an assessee of income tax. If so, mention
permanent account number. Furnish copies of income
tax clearance certificate.
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11 State Annual turnover of the company
Furnish copies of audited balance sheet and profit &
loss account (audited) for the last three years.
12 Particulars and place of similar type of works done in
a single order. (Furnish details in a separate sheet
and enclose copy of the employers certificate)
13 Specify the maximum value of single work executed in
the past three years.
14 Status and details of disputes/ litigation/ arbitration, if
any.
Place:Place:Place:Place:
Date:Date:Date:Date: Signature of the Signature of the Signature of the Signature of the BidderBidderBidderBidder
27
B.B.B.B. ELIGIBILITY PROFORMA ELIGIBILITY PROFORMA ELIGIBILITY PROFORMA ELIGIBILITY PROFORMA ---- IIIIIIII
PARTICULARS IN RESPECT OF 3 SIMILAR PARTICULARS IN RESPECT OF 3 SIMILAR PARTICULARS IN RESPECT OF 3 SIMILAR PARTICULARS IN RESPECT OF 3 SIMILAR DESIGNINGDESIGNINGDESIGNINGDESIGNING WORKS EXECUTED IN LAST WORKS EXECUTED IN LAST WORKS EXECUTED IN LAST WORKS EXECUTED IN LAST 3 YEARS3 YEARS3 YEARS3 YEARS
Place: Place: Place: Place:
Date:Date:Date:Date: Signature of the BidderSignature of the BidderSignature of the BidderSignature of the Bidder
S.NoS.NoS.NoS.No Name of work Name of work Name of work Name of work and project and project and project and project
with with with with addressaddressaddressaddress
Short Description Short Description Short Description Short Description of of of of
work work work work executedexecutedexecutedexecuted
Name and Name and Name and Name and
address address address address
ownerownerownerowner
Value of Value of Value of Value of work work work work
executedexecutedexecutedexecuted
28
C.C.C.C. LAYOUTLAYOUTLAYOUTLAYOUT
29
Layout is provided at Annexure - A
30
D.D.D.D. CHECK LISTCHECK LISTCHECK LISTCHECK LIST
31
Please ensure that following documents should been enclosed alongwith the bid proposalPlease ensure that following documents should been enclosed alongwith the bid proposalPlease ensure that following documents should been enclosed alongwith the bid proposalPlease ensure that following documents should been enclosed alongwith the bid proposal
1. Inspect the sites at Venue at Talkatora, New Delhi and discuss the requirements of
RSTV with concerned Officer on prior appointment.
2. Go through the tender documents very carefully and thoroughly.
3. Prepare separate technical and commercial bids.
4. Ensure submission of required documents and details alongwith technical bid. The
documents to be enclosed are:-
(i) Activity wise work schedule.
(ii) Copy of the registration certificate under Indian Company Act.
(iii) Duly filled in pre-qualification Proforma (i) & (ii) as enclosed in tender document.
(iv) Copy of the tender document duly signed and stamped by the bidder in support
of having read, understood and complied with the requirements of the tender
document.
(v) Details of similar works executed alongwith approximate value of the projects in
chronological order.
(vi) Any other details and information of relevance in support of past experiences of
the bidder.
(vii) Detailed bill of services duly filled in giving the offered services etc strictly as per
the bill of Services included in the tender document.
5. No cost details are to be included in the technical bid under any circumstances. The
signed and stamped copies of the technical bid containing requisite documents are to be
sealed in separate envelope and marked appropriately.
6. The Financial bid shall contain exactly similar offered bill of services included in the
technical bid but with full details on the rates, total cost. Only one copy of financial bid
duly signed and stamped is to be sealed in a separate envelope and marked
accordingly.
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7. Both technical & financial bids in respective sealed envelopes are to be further sealed
in an envelope and marked “BID BID BID BID forforforfor Design,Fabrication and Erection of Set Design Design,Fabrication and Erection of Set Design Design,Fabrication and Erection of Set Design Design,Fabrication and Erection of Set Design
Structures for TV studio set up of RSTV Channel at Structures for TV studio set up of RSTV Channel at Structures for TV studio set up of RSTV Channel at Structures for TV studio set up of RSTV Channel at Talkatora StadiumTalkatora StadiumTalkatora StadiumTalkatora Stadium,,,,New Delhi ”New Delhi ”New Delhi ”New Delhi ”
with due dates against tender enquiry no BECIL/PROJ./RSTV/SET/TAL/ 2014 dated
30th January 2015.
8. The tender should be addressed to
The Chairman & Managing DirectorThe Chairman & Managing DirectorThe Chairman & Managing DirectorThe Chairman & Managing Director
Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,
CCCC----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62, Noida 201 30762, Noida 201 30762, Noida 201 30762, Noida 201 307
Tel: 0120Tel: 0120Tel: 0120Tel: 0120----4177841778417784177850505050
Fax: 0120Fax: 0120Fax: 0120Fax: 0120----4177879417787941778794177879
and the delivery of the same must be ensured at this office before 1200 hours
on 23rd February 2015.