request for proposal: 2035 background screening...

Background Screening and Verification Services RFP 2035 of 57

State of Nevada

Brian Sandoval Department of Administration Governor Purchasing Division Jeff Mohlenkamp Director 515 E. Musser Street, Suite 300 Carson City, NV 89701

Greg Smith

Administrator

State of Nevada

Purchasing Division

Request for Proposal: 2035 For

BACKGROUND SCREENING & VERIFICATION SERVICES

Release Date: August 20, 2013

Deadline for Submission and Opening Date and Time: September 11, 2013 @ 2:00 PM

Refer to Section 8, RFP Timeline for the complete RFP schedule

For additional information, please contact:

Colleen G. Janes, Purchasing Officer

State of Nevada, Purchasing Division

515 E. Musser Street, Suite 300

Carson City, NV 89701

Phone: 775-684-0186

Email address: [email protected] (TTY for Deaf and Hard of Hearing: 1-800-326-6868

Ask the relay agent to dial: 1-775-684-0186/V.)

Refer to Section 9 for instructions on submitting proposals

mailto:[email protected]


VENDOR INFORMATION SHEET FOR RFP 2035

Vendor Must:

A) Provide all requested information in the space provided next to each numbered question. The information provided in Sections V1 through V6 will be used for development of the contract;

B) Type or print responses; and C) Include this Vendor Information Sheet in Tab III, State Documents of the Technical Proposal.

V1 Firm Name

V2 Street Address

V3 City, State, ZIP

V4 Telephone Number Area Code: Number: Extension:

V5 Facsimile Number Area Code: Number: Extension:

V6 Toll Free Number Area Code: Number: Extension:

V7

Contact Person for Questions / Contract Negotiations, including address if different than above

Name: Title: Address: Email Address:

V8 Telephone Number for Contact Person Area Code: Number: Extension:

V9 Facsimile Number for Contact Person Area Code: Number: Extension:

V10 Name of Individual Authorized to Bind the Organization

Name: Title:

V11 Signature (Individual must be legally authorized to bind the vendor per NRS 333.337)

Signature: Date:


TABLE OF CONTENTS 1. OVERVIEW OF PROJECT ............................................................................................................... 4 2. ACRONYMS/DEFINITIONS ............................................................................................................ 6 3. SCOPE OF WORK ........................................................................................................................... 10 4. COMPANY BACKGROUND AND REFERENCES ...................................................................... 16 5. COST ................................................................................................................................................ 21 6. FINANCIAL ..................................................................................................................................... 22 7. WRITTEN QUESTIONS AND ANSWERS .................................................................................... 23 8. RFP TIMELINE ................................................................................................................................ 23 9. PROPOSAL SUBMISSION REQUIREMENTS, FORMAT AND CONTENT ............................. 24 10. PROPOSAL EVALUATION AND AWARD PROCESS ............................................................... 34 11. TERMS AND CONDITIONS .......................................................................................................... 35 12. SUBMISSION CHECKLIST ........................................................................................................... 41 ATTACHMENT A – CONFIDENTIALITY AND CERTIFICATION OF INDEMNIFICATION ....... 42 ATTACHMENT B – TECHNICAL PROPOSAL CERTIFICATION OF COMPLIANCE ................... 43 ATTACHMENT C – VENDOR CERTIFICATIONS ............................................................................. 44 ATTACHMENT D – CONTRACT FORM ............................................................................................. 45 ATTACHMENT E – INSURANCE SCHEDULE FOR RFP 2035 ......................................................... 46 ATTACHMENT F – REFERENCE QUESTIONNAIRE ........................................................................ 47 ATTACHMENT G – PROPOSED STAFF RESUME ............................................................................. 48 ATTACHMENT H – STATE OF NEVADA REGISTRATION SUBSTITUTE IRS FORM W-9 ........ 49 ATTACHMENT I – COST SCHEDULE ................................................................................................. 50 ATTACHMENT J – COST PROPOSAL CERTIFICATION OF COMPLIANCE ................................. 54 ATTACHMENT K – CERTIFICATION REGARDING LOBBYING ................................................... 55 ATTACHMENT L – FEDERAL LAWS AND AUTHORITIES ............................................................ 56 ATTACHMENT M – QUARTERLY REPORT FORM .......................................................................... 57


A Request for Proposal process is different from an Invitation to Bid. The State expects vendors to propose creative, competitive solutions to the agency's stated problem or need, as specified below. Vendors’ technical exceptions and/or assumptions should be clearly stated in Attachment B, Technical Proposal Certification of Compliance with Terms and Conditions of RFP. Vendors’ cost exceptions and/or assumptions should be clearly stated in Attachment J, Cost Proposal Certification of Compliance with Terms and Conditions of RFP. Exceptions and/or assumptions will be considered during the evaluation process; however, vendors must be specific. Nonspecific exceptions or assumptions may not be considered. The State reserves the right to limit the Scope of Work prior to award, if deemed in the best interest of the State per NRS 333.350(1). Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to, NRS 281A and the Governor’s Proclamation, which can be found on the Purchasing Division’s website (http://purchasing.state.nv.us). 1. OVERVIEW OF PROJECT

1.1 The State of Nevada Purchasing Division is seeking proposals from qualified vendors to provide Background Screening and Verification services statewide on an as needed basis.

1.2 The State may award one (1) or more contracts in conjunction with this RFP, as

determined in the best interests of the State. It is the intention of the State to award contract(s) on a statewide basis; however, proposals may be considered regionally (Northern, Southern, Rural). Vendor’s proposal must identify the geographic region(s) in which services are being offered.

1.3 Any resulting contracts will not be mandatory for State agencies located in geographic

regions serviced by the contract. Likewise, the University and Community College System, the Court System, the Legislative Counsel Bureau, and Political Subdivisions (i.e., cities, counties, school districts, etc.) may use the contract(s) resulting from this RFP; however, they are not required to do so.

1.4 The State Purchasing Division will administer contract(s) resulting from this RFP. The

resulting contract(s) will be for a contract term of four (4) years, anticipated to begin December 1, 2013, subject to Board of Examiners approval.

1.5 The State has collected usage figures on the current contract. Here are the figures for

Calendar Year (CY) 2009 through Calendar Year 2012 and the first two quarters of Calendar Year 2013:

CY 2009 (4 Quarters)

Board of Cosmetology: $176 Bureau of Vocational Rehabilitation/Reno: $63 Colorado River Commission: $480 Commission on Post: $159 Department of Employment, Training and Rehabilitation: $248 Department of Public Safety: $16,368 Division of Buildings and Grounds: $71

http://purchasing.state.nv.us/


Nevada Division of Wildlife: $60 TOTAL CY 2009: $17,625


Bureau of Vocational Rehabilitation/Reno: $358 Commission on Post: $477 Department of Public Safety: $9001 Financial Institutions Division: $43,352 Nevada Division of Wildlife: $55

CY TOTAL 2010: $53,243 CY 2011 (4 Quarters)

Board of Cosmetology (BOC): $349 Bureau of Vocational Rehabilitation/Las Vegas (VR/LV): $690 Bureau of Vocational Rehabilitation/Reno (VR/RNO): $1188 Department of Employment Training and Rehabilitation (DETR): $1013 Department of Public Safety (DPS): $50,625 Financial Institutions Division (FID): $62,799 Gaming Control Board (GCB): $400 Nevada Division of Wildlife (NDOW): $60

CY TOTAL 2011: $117,124 CY 2012 (4 Quarters)

Board of Cosmetology: $85 Bureau of Vocational Rehabilitation/Las Vegas: $489 Bureau of Vocational Rehabilitation/Reno: $914 Bureau of Vocational Rehabilitation/Rural: $268 Commission on Post: $159 Department of Employment Training and Rehabilitation: $690 Department of Public Safety: $94,211 Financial Institutions Division: $45,529 Gaming Control Board: $800 Nevada Division of Wildlife: $370 State Parks: $1780

CY TOTAL 2012: $145,295


Board of Cosmetology: $294


Bureau of Vocational Rehabilitation/Reno: $885 Bureau of Vocational Rehabilitation/Rural: $64 Commission on Post: $293 Department of Employment Training and Rehabilitation: $228 Department of Health and Human Services: $416 Department of Public Safety: $11,775 Financial Institutions Division: $5278 Nevada Division of Wildlife: $4270

CY TOTAL 2013: $23,503

GRAND TOTAL: $356,790

1.6 No guarantee is made by the state as to the volume of service to be given to the awarded vendor(s) under any resulting contract.

1.7 The state currently has four (4) vendors under contract for these services:

• American Databank • Employer Lynx • Nevada Backgrounds • Sterling Infosystems

The contracts for Employer Lynx and Nevada Backgrounds are located on the Nevada State Purchasing’s website at: http://purchasing.state.nv.us/Background/Background_Investigations.htm The contracts for American Databank and Sterling Infosystems are located on the website for WSCA-NASPO Cooperative Contracts at:

http://www.aboutwsca.org/contract.cfm/contract/w31-2011

2. ACRONYMS/DEFINITIONS

For the purposes of this RFP, the following acronyms/definitions will be used:

Acronym Description Assumption An idea or belief that something will happen or occur without proof. An

idea or belief taken for granted without proof of occurrence.

Awarded Vendor The organization/individual that is awarded and has an approved contract with the State of Nevada for the services identified in this RFP.

BOE State of Nevada Board of Examiners.

CY Calendar Year.

Confidential Any information relating to the amount or source of any income, profits,

http://purchasing.state.nv.us/Background/Background_Investigations.htm

http://www.aboutwsca.org/contract.cfm/contract/w31-2011


Acronym Description Information losses or expenditures of a person, including data relating to cost or price

submitted in support of a bid or proposal. The term does not include the amount of a bid or proposal. Refer NRS 333.020(5) (b).

Contract Approval Date

The date the State of Nevada Board of Examiners officially approves and accepts all contract language, terms and conditions as negotiated between the State and the successful vendor.

Contract Award Date

The date when vendors are notified that a contract has been successfully negotiated, executed and is awaiting approval of the Board of Examiners.

Contractor The company or organization that has an approved contract with the State of Nevada for services identified in this RFP. The contractor has full responsibility for coordinating and controlling all aspects of the contract, including support to be provided by any subcontractor(s). The contractor will be the sole point of contact with the State relative to contract performance.

Cross Reference A reference from one document/section to another document/section containing related material.

Customer Department, Division or Agency of the State of Nevada.

Division/Agency The Division/Agency requesting services as identified in this RFP.

Evaluation Committee

An independent committee comprised of a majority of State officers or employees established to evaluate and score proposals submitted in response to the RFP pursuant to NRS 333.335.

Exception A formal objection taken to any statement/requirement identified within the RFP.

FCRA Fair Credit Reporting Act.

Goods The term “goods” as used in this RFP has the meaning ascribed to it in NRS §104.2105(1) and includes, without limitation, “supplies”, “materials”, “equipment”, and “commodities”, as those terms are used in NRS Chapter 333.

Key Personnel Vendor staff responsible for oversight of work during the life of the project and for deliverables.

LCB Legislative Counsel Bureau.

LOI Letter of Intent - notification of the State’s intent to award a contract to a vendor, pending successful negotiations; all information remains confidential until the issuance of the formal notice of award.


Acronym Description May Indicates something that is recommended but not mandatory. If the vendor

fails to provide recommended information, the State may, at its sole option, ask the vendor to provide the information or evaluate the proposal without the information.

Must Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in the rejection of a proposal as non-responsive.

NAC Nevada Administrative Code –All applicable NAC documentation may be reviewed via the internet at: www.leg.state.nv.us

NOA Notice of Award – formal notification of the State’s decision to award a contract, pending Board of Examiners’ approval of said contract, any non-confidential information becomes available upon written request.

NRS Nevada Revised Statutes – All applicable NRS documentation may be reviewed via the internet at: www.leg.state.nv.us.

Pacific Time (PT) Unless otherwise stated, all references to time in this RFP and any subsequent contract are understood to be Pacific Time.

Personal Information

As defined in NRS 603A.040.

Pre-screened (Background) Package

This means the background package is first reviewed by using agency staff to ensure all documents are included as required.

Proprietary Information

Any trade secret or confidential business information that is contained in a bid or proposal submitted on a particular contract. (Refer to NRS 333.020 (5) (a).

Public Record All books and public records of a governmental entity, the contents of which are not otherwise declared by law to be confidential must be open to inspection by any person and may be fully copied or an abstract or memorandum may be prepared from those public books and public records. (Refer to NRS 333.333 and NRS 600A.030 [5]).

Redacted The process of removing confidential or proprietary information from a document prior to release of information to others.

RFP Request for Proposal - a written statement which sets forth the requirements and specifications of a contract to be awarded by competitive selection as defined in NRS 333.020(8).

Sensitive Information

All medical information, all financial information that is not available from public sources, and any other information that could prove embarrassing or potentially damaging to the subjects of background screening and

http://www.leg.state.nv.us/

http://www.leg.state.nv.us/

http://www.leg.state.nv.us/NRS/NRS-603A.html


Acronym Description verification services.

Shall Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in the rejection of a proposal as non-responsive.

Should Indicates something that is recommended but not mandatory. If the vendor fails to provide recommended information, the State may, at its sole option, ask the vendor to provide the information or evaluate the proposal without the information.

State The State of Nevada and any agency identified herein.

Subcontractor Third party, not directly employed by the contractor, who will provide services identified in this RFP. This does not include third parties who provide support or incidental services to the contractor.

Trade Secret Information, including, without limitation, a formula, pattern, compilation, program, device, method, technique, product, system, process, design, prototype, procedure, computer programming instruction or code that: derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by the public or any other person who can obtain commercial or economic value from its disclosure or use; and is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.

User Department, Division, Agency or County of the State of Nevada.

Vendor Organization/individual submitting a proposal in response to this RFP.

Will Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in the rejection of a proposal as non-responsive.

2.1 STATE OBSERVED HOLIDAYS

The State observes the holidays noted in the following table. Note: When January 1st, July 4th, November 11th or December 25th falls on Saturday, the preceding Friday is observed as the legal holiday. If these days fall on Sunday, the following Monday is the observed holiday.

Holiday Day Observed

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January Presidents' Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September


Holiday Day Observed Nevada Day Last Friday in October Veterans' Day November 11 Thanksgiving Day Fourth Thursday in November

Family Day Friday following the Fourth Thursday in November

Christmas Day December 25 3. SCOPE OF WORK

This RFP contains two (2) Scopes of Work. Vendors may propose on one or both scopes. If proposing on both Scopes of Work, separate cost proposals need to be submitted. Refer to Section 5, Cost, for more details.

Indicate here for which scope(s) you are submitting a proposal, and include this statement in the State Documents section of your proposal:

This proposal contains a technical and cost proposal for Scope of Work 1: [ ] yes [ ] no This proposal contains a technical and cost proposal for Scope of Work 2: [ ] yes [ ] no

3.1 Scope of Work #1: This Scope of Work encompasses complete background investigations,

normally used for law enforcement personnel. Some subjects will be pre-screened, others will not:

3.1.1 Proposing vendors must be in compliance with NRS 648; and, pursuant to NRS

648.060(1)(b), it is unlawful to submit a proposal for these services without being licensed in the State of Nevada.

3.1.2 Proposals must list all states in which vendor is licensed to work.

3.1.3 Proposing vendors must be in full compliance with the Fair Credit Reporting

Act (FCRA). And research staff must have and maintain credentials and/or licenses required by FCRA.

3.1.4 This Scope of Work is intended only for the continental United States. Using

agencies needing services outside said area will negotiate pricing and terms separately and in writing with awarded vendor(s), and any awarded vendor may opt not to accept the work.

3.1.5 All activities are time sensitive. Thorough and extensive background

investigations may be required in as short as 30-60 calendar days; however, using agencies understand that special circumstances may arise which cause delays in doing the investigation. Awarded vendor(s) may negotiate due dates with using agencies. Include in the proposal a timetable indicating the average time a full background investigation (unscreened) would take from start to finish. Any awarded vendor shall work closely with each using agency to establish realistic time lines and agrees to immediately inform using agencies when time line slippage will occur and why.

http://www.leg.state.nv.us/NRS/NRS-648.html


3.1.6 There is a need for extensive confidentiality relating both to the record keeping process as well as a need for unequivocal assurances to individuals interviewed in the course of the background investigation that the information they supply will be kept in the strictest confidence.

3.1.6.1 Services performed under any resulting contract are subject to NRS

603A.215, paragraphs 2 and 3.

3.1.6.2 Bonding of the vendor is required.

3.1.6.3 Proposing vendors must have a security policy in place and include a copy in either Part 1A (Technical) or Part 1B (Confidential Technical).

3.1.6.4 In order to minimize the risk of losing personal and or sensitive

information, any awarded vendor must use the following procedures:

A. No personal and or sensitive information will be removed

from a physically secure environment except when required by operational necessity.

B. When moving personal and or sensitive information outside

of the physically secure environment, care will be taken to expose the least amount of information (e.g. do not copy a whole folder of data when only a few files are needed).

C. Encrypt any personal and or sensitive data that is moved

outside of the physically secure environment, whether the media is a laptop, external hard drive, "thumb" drive, or by any other electronic means, notably e-mail. (Use of full drive encryption is easiest if it is available. If it is not, there are free tools that can be used to encrypt the individual files containing the personal and or sensitive information.)

D. If a breech in data security should occur, the Nevada State

Purchasing Division and all using agencies affected must be notified within six (6) business hours.

3.1.7 Some using agencies may be willing to offer predefined questionnaires.

However, awarded vendor should plan on using their own questionnaires once using agency reviews and approves the questionnaires.

3.1.8 During the investigative process, if information is uncovered on an individual

that could be potentially disqualifying, the vendor must notify the using agency immediately in order to provide the agency an opportunity to make a determination to either cease or continue with the investigative process. If the agency decides to cease the process, the agency would only be charged for tasks performed up to that point.




3.1.9 The awarded vendor(s) must be prepared to perform the following:

3.1.9.1 A review of an applicant’s personal history file including examining documents such as: A. birth certificate, B. citizenship papers, C. marriage/divorce documents, D. educational transcripts and degrees, E. proof of automotive liability insurance, and F. any other documents required by a using agency.

3.1.9.2 criminal history extending beyond the county level to state and

federal levels;

3.1.9.3 civil court checks and driving record within the jurisdictions where the applicant has resided or attended school;

3.1.9.4 three bureau credit reports;

3.1.9.5 interview spouse or former spouse or significant other in person, if

possible, or by telephone;

3.1.9.6 interview both parents in person, if possible, or by telephone;

3.1.9.7 interview of landlord(s) in person, spanning a period of not less than the two (2) years immediately preceding investigation;

3.1.9.8 contact immediate neighbors for each residential location over

period of last two (2) years and interview no less than three (3) of those neighbors who indicate they have had some significant exposure to the applicant;

3.1.9.9 personal interview with current employer and telephonic interview with prior employers;

3.1.9.10 personal interview with a minimum of two (2) listed references and

telephonic interview of any additional listed references;

3.1.9.11 personal interview of a minimum of two (2) developed/secondary references; and

3.1.9.12 selective service registration check and military records review and

report, where applicable. Military records will include discharge certificates, specifically the individual’s DD 214s and/or NGB-23.

3.1.9.13 Include information on: A. arrests;


B. dismissals;

C. acquittals;

D. convictions;

E. sentences;

F. pending court actions;

G. arrest warrants;

H. court stalking; and

I. restraining orders, as well as orders of protection against domestic violence.

3.1.9.14 Note whether any information exists which might prevent the

individual from obtaining a security clearance.

3.1.9.15 For investigations on applicants for sworn law enforcement positions, it would be preferable to examine the applicants’ entire adult history. For all other applicants, a minimum time frame of seven (7) years could be considered acceptable.

3.1.9.16 Vendors should state in proposals an estimate of the maximum

number of background investigations they have the ability to complete per month.

3.1.9.17 Any awarded vendor agrees to work closely with each using agency

to establish realistic time lines and agrees to immediately inform using agencies if time lines cannot be met and why.

3.1.9.18 Any awarded vendor agrees to discuss with using agencies the

specific details of what each using agency needs in their reports and to accommodate using agencies’ reasonable requests.

3.1.9.19 Some using agencies may place orders, but require payment by a

third party. Any awarded vendor should have a method in place to accept payment by third parties.

3.2 Scope of Work 2: This Scope of Work would allow using agencies to pick selected

elements of a background investigation from a menu system (see Attachment I, Cost Schedule):

3.2.1 Proposing vendors must be in compliance with NRS 648; and, pursuant to NRS

648.060(1)(b), it is unlawful to submit a proposal for these services without being licensed in the State of Nevada.

http://www.leg.state.nv.us/NRS/NRS-648.html


3.2.2 Proposals must list all states in which vendor is licensed to work.

3.2.3 Proposing vendors must be in full compliance with the Fair Credit Reporting Act (FCRA). And research staff must have and maintain credentials and/or licenses required by FCRA.

3.2.4 This Scope of Work is intended only for the continental United States. Using

agencies needing services outside said area will negotiate pricing and terms separately and in writing with awarded vendor(s), and any awarded vendor may opt not to accept the work.

3.2.5 All activities are time sensitive. Background checks may be required in as

short as 20-30 calendar days (shorter for simple records searches); however, using agencies understand that special circumstances may arise which cause delays in doing the investigation. Vendor may negotiate the due date with the using agency. Include in the proposal a timetable indicating the average time a full background investigation (unscreened) would take from start to finish.

3.2.6 There is a need for extensive confidentiality relating both to the record keeping

process as well as a need for unequivocal assurances to individuals interviewed in the course of the background investigation that the information they supply will be kept in the strictest confidence. Services performed under any resulting contract are subject to NRS 603A.215, paragraphs 2 and 3. Additionally, bonding of the vendor is required.

3.2.7 In order to minimize the risk of losing personal and or sensitive information,

any awarded vendor must use the following procedures:

3.2.7.1 No personal and or sensitive information will be removed from a physically secure environment except when required by operational necessity.

3.2.7.2 When moving personal and or sensitive information outside of the

physically secure environment, care will be taken to expose the least amount of information (e.g. do not copy a whole folder of data when only a few files are needed).

3.2.7.3 Encrypt any personal and or sensitive data that is moved outside of

the physically secure environment, whether the media is a laptop, external hard drive, "thumb" drive, or by any other electronic means, notably e-mail. (Use of full drive encryption is easiest if it is available. If it is not, there are free tools that can be used to encrypt the individual files containing the personal and or sensitive information.)

3.2.8 During the investigative process, if information is uncovered on an individual

that could be potentially disqualifying, the vendor must notify the using agency immediately in order to provide the agency an opportunity to make a determination to either cease or continue with the investigative process. If the



agency decides to cease the process, the agency would only be charged for tasks performed up to that point.

3.2.9 For investigations on applicants for sworn law enforcement positions it would

be preferable to examine the applicants’ entire adult history. For all other applicants, a minimum time frame of seven (7) years could be considered acceptable.

3.2.10 The using agency will order in writing from the pricing list (Attachment I)

which services they would like an awarded vendor to provide on each subject. Proposals should include an explanation of the process followed for each menu item ordered.

3.2.11 Further explanation of “Verification of License to Practice”, which is listed in

Attachment I, is as follows:

Verification of License to Practice includes checking in all states in which the applicant has held a license or currently holds a license. Each licensing board would provide a certification letter with signature and seal attesting to the status of the applicant’s license with that board. Awarded vendor would look for disciplinary actions that may have been taken against a licensee. Because temporary license provision requires a five (5)-year practice history, applicants must provide, in addition to the verification of license history, five (5) sworn affidavits from licensed health care professionals attesting to the practice history of the applicant. We also require the National Practitioners Data Bank Self Query which provides a view into practice history of licensed dentists---claims or judgments of malpractice.

3.3 Additional Services: The list of services in this RFP and any resultant contract is not

meant to be all-inclusive. Agencies may request other, similar services not included in the proposal by way of the following procedure:

Agencies must provide awarded vendor(s) with the type of service needed and a brief description. Fees for any additional services will be negotiated between using agency and awarded vendor(s) in writing prior to awarded vendor(s) providing the services. These additional services shall be captured on reports submitted to the State by each awarded vendor.

3.4 Reporting: Awarded vendor(s) will provide quarterly reports of all services invoiced under

this contract. Unless otherwise agreed, the Quarterly Report for Background Screening and Verification Services (Attachment M, Quarterly Report Form) must be used for all quarterly reports. Reports are to be submitted to the name and address listed on the form on or before the 15th of the month following the end of each state fiscal quarter.

The state’s quarters are: Quarter: Quarterly Report Due: July 1 – September 30 October 15 October 1 – December 31 January 15 January 1 – March 31 April 15


April 1 – June 30 July 15 Failure to provide these quarterly reports in a timely manner may result in contract

suspension or termination or both. 4. COMPANY BACKGROUND AND REFERENCES

4.1 VENDOR INFORMATION

4.1.1 Vendors must provide a company profile in the table format below.

Question Response Company name: Ownership (sole proprietor, partnership, etc.): State of incorporation: Date of incorporation: # of years in business: List of top officers: Location of company headquarters: Location(s) of the company offices: Location(s) of the office that will provide the services described in this RFP:

Number of employees locally with the expertise to support the requirements identified in this RFP:

Number of employees nationally with the expertise to support the requirements in this RFP:

Location(s) from which employees will be assigned for this project:

4.1.2 Please be advised, pursuant to NRS 80.010, a corporation organized pursuant to

the laws of another state must register with the State of Nevada, Secretary of State’s Office as a foreign corporation before a contract can be executed between the State of Nevada and the awarded vendor, unless specifically exempted by NRS 80.015.

4.1.3 The selected vendor, prior to doing business in the State of Nevada, must be

appropriately licensed by the State of Nevada, Secretary of State’s Office pursuant to NRS76. Information regarding the Nevada Business License can be located at http://sos.state.nv.us.

Question Response

Nevada Business License Number: Legal Entity Name:

Is “Legal Entity Name” the same name as vendor is doing business as?

Yes No

http://sos.state.nv.us/


If “No”, provide explanation.

4.1.4 Vendors are cautioned that some services may contain licensing requirement(s).

Vendors shall be proactive in verification of these requirements prior to proposal submittal. Proposals that do not contain the requisite licensure may be deemed non-responsive.

4.1.5 Has the vendor ever been engaged under contract by any State of Nevada

agency?

Yes No

If “Yes”, complete the following table for each State agency for whom the work was performed. Table can be duplicated for each contract being identified.

Question Response

Name of State agency: State agency contact name: Dates when services were performed:

Type of duties performed: Total dollar value of the contract:

4.1.6 Are you now or have you been within the last two (2) years an employee of the

State of Nevada, or any of its agencies, departments, or divisions?

Yes No

If “Yes”, please explain when the employee is planning to render services, while on annual leave, compensatory time, or on their own time?

If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person will be performing or producing the services which you will be contracted to provide under this contract, you must disclose the identity of each such person in your response to this RFP, and specify the services that each person will be expected to perform.

4.1.7 Disclosure of any significant prior or ongoing contract failures, contract

breaches, civil or criminal litigation in which the vendor has been alleged to be liable or held liable in a matter involving a contract with the State of Nevada or any other governmental entity. Any pending claim or litigation occurring within the past six (6) years which may adversely affect the vendor’s ability to perform or fulfill its obligations if a contract is awarded as a result of this RFP must also be disclosed.

Does any of the above apply to your company?


Yes No

If “Yes”, please provide the following information. Table can be duplicated for each issue being identified.

Question Response

Date of alleged contract failure or breach:

Parties involved: Description of the contract failure, contract breach, or litigation, including the products or services involved:

Amount in controversy: Resolution or current status of the dispute:

If the matter has resulted in a court case:

Court Case Number

Status of the litigation:

4.1.8 Vendors must review the insurance requirements specified in Attachment E, Insurance Schedule for RFP 2035. Does your organization currently have or will your organization be able to provide the insurance requirements as specified in Attachment E.

Yes No

Any exceptions and/or assumptions to the insurance requirements must be identified on Attachment B, Technical Proposal Certification of Compliance with Terms and Conditions of RFP. Exceptions and/or assumptions will be taken into consideration as part of the evaluation process; however, vendors must be specific. If vendors do not specify any exceptions and/or assumptions at time of proposal submission, the State will not consider any additional exceptions and/or assumptions during negotiations.

Upon contract award, the successful vendor must provide the Certificate of Insurance identifying the coverages as specified in Attachment E, Insurance Schedule for RFP 2035.

4.1.9 Company background/history and why vendor is qualified to provide the

services described in this RFP. Limit response to no more than five (5) pages. 4.1.10 Length of time vendor has been providing services described in this RFP to the

public and/or private sector. Please provide a brief description. Proposals will be accepted from vendors who have had a minimum of five (5) years of experience in conducting local and national background screening and verification services.


4.1.11 Financial information and documentation to be included in Part III, Confidential Financial of vendor’s response in accordance with Section 9.5, Part III – Confidential Financial.

4.1.11.1 Dun and Bradstreet Number 4.1.11.2 Federal Tax Identification Number

4.2 SUBCONTRACTOR INFORMATION

The state understands that it may not be feasible to list all subcontractors for these services and provide appropriate information on all of them, so the state reserves the right at any time to ask vendors for additional information on subcontractors. Due to feasibility issues, the insurance requirements listed in Attachment E (Insurance Schedule for RFP 2035) are for awarded vendor(s) only. Awarded vendor(s) will determine the insurance requirements for subcontractors and will verify coverage.

4.2.1 Does this proposal include the use of subcontractors? Check the appropriate

response in the table below.

Yes No

If “Yes”, vendor must:

4.2.1.1 Identify specific subcontractors and the specific requirements of this RFP for which each proposed subcontractor will perform services.

4.2.1.2 If any tasks are to be completed by subcontractor(s), vendors must:

A. Describe the relevant contractual arrangements;

B. Describe how the work of any subcontractor(s) will be

supervised, channels of communication will be maintained and compliance with contract terms assured; and

C. Describe your previous experience with subcontractor(s).

4.2.1.3 Vendors must describe the methodology, processes and tools

utilized for:

A. Selecting and qualifying appropriate subcontractors for the project/contract;

B. Ensuring subcontractor compliance with the overall

performance objectives for the project;

C. Ensuring that subcontractor deliverables meet the quality objectives of the project/contract; and


D. Providing proof of payment to any subcontractor(s) used for this project/contract, if requested by the State. Proposal should include a plan by which, at the State’s request, the State will be notified of such payments.

4.2.1.4 Provide the same information for any proposed subcontractors as

requested in Section 4.1, Vendor Information.

4.2.1.5 Business references as specified in Section 4.3, Business References must be provided for any proposed subcontractors.

4.2.1.6 Vendor shall not allow any subcontractor to commence work until

all insurance required of the subcontractor is provided to the vendor.

4.3 BUSINESS REFERENCES

4.3.1 Vendors should provide a minimum of three (3) business references from similar projects performed for private, state and/or large local government clients within the last three (3) years.

4.3.2 Vendors must provide the following information for every business reference

provided by the vendor and/or subcontractor:

The “Company Name” must be the name of the proposing vendor or the vendor’s proposed subcontractor.

Reference #: Company Name:

Identify role company will have for this RFP project (Check appropriate role below):

VENDOR SUBCONTRACTOR Project Name:

Primary Contact Information Name: Street Address: City, State, Zip Phone, including area code: Facsimile, including area code: Email address:

Alternate Contact Information Name: Street Address: City, State, Zip Phone, including area code: Facsimile, including area code: Email address:

Project Information Brief description of the


project/contract and description of services performed, including technical environment (i.e., software applications, data communications, etc.) if applicable: Original Project/Contract Start Date: Original Project/Contract End Date: Original Project/Contract Value: Final Project/Contract Date: Was project/contract completed in time originally allotted, and if not, why not?

Was project/contract completed within or under the original budget/ cost proposal, and if not, why not?

4.3.3 Vendors must also submit Attachment F, Reference Questionnaire, to the

business references that are identified in Section 4.3.2.

4.3.4 The company identified as the business references must submit the Reference Questionnaire directly to the Purchasing Division.

4.3.5 It is the vendor’s responsibility to ensure that completed forms are received by

the Purchasing Division on or before the deadline as specified in Section 8, RFP Timeline, for inclusion in the evaluation process. Reference Questionnaires not received, or not complete, may adversely affect the vendor’s score in the evaluation process.

4.3.6 The State reserves the right to contact and verify any and all references listed

regarding the quality and degree of satisfaction for such performance.

4.4 VENDOR STAFF RESUMES

A resume must be completed for each proposed individual on the State format provided in Attachment G, for key personnel to be responsible for performance of any contract resulting from this RFP.

5. COST

5.1 If proposing on both scopes of work, separate cost proposals must be submitted for each scope of work; but cost proposals may be packaged together.

5.2 Vendors may submit a firm fixed price proposal, a cost plus fee proposal, or both.

5.3 For either type of proposal, vendors must provide detailed prices for all costs associated

with the responsibilities and related services. Clearly specify the nature of all expenses anticipated.


5.4 For either type of proposal, vendors should include a pricing narrative. Narratives should detail what services vendors will provide for each of the categories listed on the pricing form.

5.5 Vendors charging for travel expenses will charge according to current GSA rates for both

in- and out-of-state travel. Current GSA travel rates can be viewed at http://www.gsa.gov/portal/category/21287. Individual travel expenses over $50 must be pre-approved in writing by the using agency. (Refer to Section 11.3.1 for more details.)

5.6 The state’s reimbursement for expenses is limited to fees for court records, copying fees,

degree verification, charges imposed by motor vehicle departments, and database searches.

5.7 Cost proposals for Scope of Work 1 will show separate pricing for full background investigations and pre-screened background investigations.

5.8 For Scope of Work 1, any awarded vendor agrees to discuss each case with the using

agency and provide a cost estimate. Using agency may put a dollar limit on the case. Any such limitation will be provided in writing to awarded vendor.

5.9 If proposing on Scope of Work 2, vendors must complete the pricing form (Attachment I).

Although the State would prefer to award a contract to a vendor who could provide all the services listed on the pricing form, we will consider awarding contracts to vendors who can only provide some of the services listed. Vendors are welcome to add to the form services they provide which are not listed.

6. FINANCIAL

6.1 PAYMENT

6.1.1 Some using agencies may place orders, but require payment by a third party. Any awarded vendor should have a method in place to accept payment by third parties.

6.1.2 Each invoice submitted must include a detailed accounting of charges.

6.1.3 Upon review and acceptance by the State, payments for invoices are normally

made within 30-45 days of receipt, providing all required information, documents and/or attachments have been received.

6.1.4 Pursuant to NRS 227.185 and NRS 333.450, the State shall pay claims for

supplies, materials, equipment and services purchased under the provisions of this RFP electronically, unless determined by the State Controller that the electronic payment would cause the payee to suffer undue hardship or extreme inconvenience.

6.2 BILLING

6.2.1 The State does not issue payment prior to receipt of goods or services.

http://www.gsa.gov/portal/category/21287


6.2.2 The vendor must bill the State as outlined in the approved contract and/or payment schedule.

6.2.3 Vendors may propose an alternative payment option. Alternative payment

options must be listed on Attachment J, Cost Proposal Certification of Compliance with Terms and Conditions of the RFP. Alternative payment options will be considered if deemed in the best interest of the State, project or service solicited herein.

7. WRITTEN QUESTIONS AND ANSWERS

In lieu of a pre-proposal conference, the Purchasing Division will accept questions and/or comments in writing, received by email regarding this RFP.

7.1 QUESTIONS AND ANSWERS

7.1.1 The RFP Question Submittal Form is located on the Services RFP/RFQ

Opportunities webpage at http://purchasing.state.nv.us/services/sdocs.htm. Select this RFP number and the “Question” link.

7.1.2 The deadline for submitting questions is as specified in Section 8, RFP

Timeline. 7.1.3 All questions and/or comments will be addressed in writing and responses

emailed or faxed to prospective vendors on or about the date specified in Section 8, RFP Timeline.

8. RFP TIMELINE

The following represents the proposed timeline for this project. All times stated are Pacific Time (PT). These dates represent a tentative schedule of events. The State reserves the right to modify these dates at any time. The State also reserves the right to invite top-scoring vendor(s) to present their proposals in person before the evaluation committee. However, at this time, the State does not intend to hold such presentations.

Task Date/Time

Deadline for submitting questions 08/26/13 @ 2:00 PM

Answers posted to website On or about 08/29/13

Deadline for submittal of Reference Questionnaires No later than 4:30 PM on 09/09/13

Deadline for submission and opening of proposals No later than 2:00 PM on 09/11/13

Evaluation period (approximate time frame) 09/12/13 – 09/23/13

Selection of vendor On or about 09/23/13

Anticipated BOE approval 11/12/13

Contract start date (contingent upon BOE approval) 12/01/13

http://purchasing.state.nv.us/services/sdocs.htm


9. PROPOSAL SUBMISSION REQUIREMENTS, FORMAT AND CONTENT

9.1 GENERAL SUBMISSION REQUIREMENTS

Vendors’ proposals must be packaged and submitted in counterparts; therefore, vendors must pay close attention to the submission requirements. Proposals will have a technical response, which may be composed of two (2) parts in the event a vendor determines that a portion of their technical response qualifies as “confidential” as defined within Section 2, Acronyms/Definitions.

If complete responses cannot be provided without referencing confidential information, such confidential information must be provided in accordance with Section 9.3, Part I B – Confidential Technical and Section 9.5, Part III Confidential Financial. Specific references made to the tab, page, section and/or paragraph where the confidential information can be located must be identified on Attachment A, Confidentiality and Certification of Indemnification and comply with the requirements stated in Section 9.6, Confidentiality of Proposals.

The remaining section is the Cost Proposal. Vendors may submit their proposal broken out into the three (3) sections required, or four (4) sections if confidential technical information is included, in a single box or package for shipping purposes. The required CDs must contain information as specified in Section 9.6.4. Detailed instructions on proposal submission and packaging follows and vendors must submit their proposals as identified in the following sections. Proposals and CDs that do not comply with the following requirements may be deemed non-responsive and rejected at the State’s discretion.

9.1.1 All information is to be completed as requested. 9.1.2 Each section within the technical proposal and cost proposal must be separated

by clearly marked tabs with the appropriate section number and title as specified in the following sections.

9.1.3 Although it is a public opening, only the names of the vendors submitting

proposals will be announced per NRS 333.335(6). Technical and cost details about proposals submitted will not be disclosed. Assistance for handicapped, blind or hearing-impaired persons who wish to attend the RFP opening is available. If special arrangements are necessary, please notify the Purchasing Division designee as soon as possible and at least two (2) days in advance of the opening.

9.1.4 If discrepancies are found between two (2) or more copies of the proposal, the

master copy will provide the basis for resolving such discrepancies. If one (1) copy of the proposal is not clearly marked “MASTER,” the State may reject the proposal. However, the State may at its sole option, select one (1) copy to be used as the master.


9.1.5 For ease of evaluation, the proposal must be presented in a format that corresponds to and references sections outlined within this RFP and must be presented in the same order. Written responses must be in bold/italics and placed immediately following the applicable RFP question, statement and/or section. Exceptions/assumptions to this may be considered during the evaluation process.

9.1.6 Proposals are to be prepared in such a way as to provide a straightforward,

concise delineation of capabilities to satisfy the requirements of this RFP. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content.

Unnecessarily elaborate responses beyond what is sufficient to present a complete and effective response to this RFP are not desired and may be construed as an indication of the proposer’s lack of environmental and cost consciousness. Unless specifically requested in this RFP, elaborate artwork, corporate brochures, lengthy narratives, expensive paper, specialized binding, and other extraneous presentation materials are neither necessary nor desired.

The State of Nevada, in its continuing efforts to reduce solid waste and to further recycling efforts requests that proposals, to the extent possible and practical:

9.1.6.1 Be submitted on recycled paper;

9.1.6.2 Not include pages of unnecessary advertising;

9.1.6.3 Be printed on both sides of each sheet of paper; and

9.1.6.4 Be contained in re-usable binders rather than with spiral or glued

bindings.

9.1.7 For purposes of addressing questions concerning this RFP, the sole contact will be the Purchasing Division as specified on Page 1 of this RFP. Upon issuance of this RFP, other employees and representatives of the agencies identified in the RFP will not answer questions or otherwise discuss the contents of this RFP with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any subsequent proposal per NAC 333.155(3). This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.

9.1.8 Any vendor who believes proposal requirements or specifications are

unnecessarily restrictive or limit competition may submit a request for administrative review, in writing, to the Purchasing Division. To be considered, a request for review must be received no later than the deadline for submission of questions.


The Purchasing Division shall promptly respond in writing to each written review request, and where appropriate, issue all revisions, substitutions or clarifications through a written amendment to the RFP. Administrative review of technical or contractual requirements shall include the reason for the request, supported by factual information, and any proposed changes to the requirements.

9.1.9 If a vendor changes any material RFP language, vendor’s response may be

deemed non-responsive per NRS 333.311. 9.2 PART I A – TECHNICAL PROPOSAL

9.2.1 Submission Requirements

9.2.1.1 Technical proposal must include:

A. One (1) original marked “MASTER”; and

B. Five (5) identical copies.

9.2.1.2 The technical proposal must not include confidential technical information (refer to Section 9.3, Part I B, Confidential Technical) or project costs. Cost and/or pricing information contained in the technical proposal may cause the proposal to be rejected.

9.2.2 Format and Content

9.2.2.1 Tab I – Title Page

The title page must include the following:

Part I A – Technical Proposal

RFP Title: Background Screening and Verification Services

RFP: 2035 Vendor Name: Address: Proposal Opening Date: September 11, 2013 Proposal Opening Time: 2:00 PM

9.2.2.2 Tab II – Table of Contents

An accurate and updated table of contents must be provided.

9.2.2.3 Tab III – Vendor Information Sheet

The vendor information sheet completed with an original signature by an individual authorized to bind the organization must be included in this tab.


9.2.2.4 Tab IV – State Documents

The State documents tab must include the following:

A. The signature page from all amendments with an original

signature by an individual authorized to bind the organization.

B. Attachment A – Confidentiality and Certification of

Indemnification with an original signature by an individual authorized to bind the organization.

C. Attachment C – Vendor Certifications with an original

signature by an individual authorized to bind the organization.

D. Attachment K – Certification regarding lobbying with an

original signature by an individual authorized to bind the organization.

E. Copies of any vendor licensing agreements and/or hardware

and software maintenance agreements.

F. Copies of applicable certifications and/or licenses.

9.2.2.5 Tab V - Attachment B, Technical Proposal Certification of Compliance with Terms and Conditions of RFP

A. Attachment B with an original signature by an individual

authorized to bind the organization must be included in this tab.

B. If the exception and/or assumption require a change in the

terms or wording of any section of the RFP, the contract, or any incorporated documents, vendors must provide the specific language that is being proposed on Attachment B.

C. Only technical exceptions and/or assumptions should be

identified on Attachment B.

D. The State will not accept additional exceptions and/or assumptions if submitted after the proposal submission deadline. If vendors do not specify any exceptions and/or assumptions in detail at time of proposal submission, the State will not consider any additional exceptions and/or assumptions during negotiations.

9.2.2.6 Tab VI – Section 3 – Scope of Work


Vendors must place their written response(s) in bold/italics immediately following the applicable RFP question, statement and/or section.

9.2.2.7 Tab VII– Section 4 – Company Background and References

Vendors must place their written response(s) in bold/italics immediately following the applicable RFP question, statement and/or section. This section must also include the requested information in Section 4.2, Subcontractor Information, if applicable.

9.2.2.8 Tab VIII – Attachment G – Proposed Staff Resume(s)

Vendors must include all proposed staff resumes per Section 4.4, Vendor Staff Resumes in this section. This section should also include any subcontractor proposed staff resumes, if applicable.

9.2.2.9 Tab IX – Other Informational Material

Vendors must include any other applicable reference material in this section clearly cross referenced with the proposal. A copy of the vendor’s security policy must be included here if not included in Part I B.

9.3 PART I B – CONFIDENTIAL TECHNICAL

Vendors only need to submit Part I B if the proposal includes any confidential technical information (Refer to Attachment A, Confidentiality and Certification of Indemnification).

9.3.1 Submission Requirements, if confidential technical information is being

submitted.

9.3.1.1 Confidential technical information must include:






Part I B – Confidential Technical Proposal RFP Title: Background Screening and Verification

Services RFP: 2035


Part I B – Confidential Technical Proposal Vendor Name: Address: Proposal Opening Date: September 11, 2013 Proposal Opening Time: 2:00 PM

9.3.2.2 Tabs – Confidential Technical

Vendors must have tabs in the confidential technical information that cross reference back to the technical proposal, as applicable.

9.4 PART II – COST PROPOSAL


9.4.1.1 Cost proposal must include:



9.4.1.2 The cost proposal must not be marked “confidential”. Only information that is deemed proprietary per NRS 333.020(5)(a) may be marked as “confidential”.




Part II – Cost Proposal



9.4.2.2 Tab II – Cost Proposal

Vendor’s response for the cost proposal must be included in this tab.

9.4.2.3 Tab III – Attachment J, Cost Proposal Certification of Compliance

with Terms and Conditions of RFP


A. Attachment J with an original signature by an individual authorized to bind the organization must be included in this tab.

B. In order for any cost exceptions and/or assumptions to be

considered, vendors must provide the specific language that is being proposed in Attachment J.

C. Only cost exceptions and/or assumptions should be identified

on Attachment J.

D. Do not restate the technical exceptions and/or assumptions on this form.

E. The State will not accept additional exceptions and/or

assumptions if submitted after the proposal submission deadline. If vendors do not specify any exceptions and/or assumptions in detail at time of proposal submission, the State will not consider any additional exceptions and/or assumptions during negotiations.

9.5 PART III – CONFIDENTIAL FINANCIAL


9.5.1.1 Confidential financial information must include:


B. Two (2) identical copies.




Part III – Confidential Financial Proposal



9.5.2.2 Tab II – Financial Information and Documentation

A. Dun and Bradstreet Number


B. The completed Attachment H, State of Nevada Registration Substitute IRS Form W-9

9.6 CONFIDENTIALITY OF PROPOSALS

9.6.1 As a potential contractor of a public entity, vendors are advised that full disclosure is required by law.

9.6.2 Vendors are required to submit written documentation in accordance with

Attachment A, Confidentiality and Certification of Indemnification demonstrating the material within the proposal marked “confidential” conforms to NRS §333.333, which states “Only specific parts of the proposal may be labeled a “trade secret” as defined in NRS §600A.030(5)”. Not conforming to these requirements will cause your proposal to be deemed non-compliant and will not be accepted by the State of Nevada.

9.6.3 Vendors acknowledge that material not marked as “confidential” will become

public record upon contract award.

9.6.4 The required CDs must contain the following:

9.6.4.1 One (1) “Master” CD with an exact duplicate of the technical and cost proposal contents only.

A. The electronic files must follow the format and content

section for the technical and cost proposal.

B. The CD must be packaged in a case and clearly labeled as follows:

Master CD

RFP No: 2035 Vendor Name: Contents: Part IA – Technical Proposal

Part IB – Confidential Technical Part II – Cost Proposal

9.6.4.2 One (1) “Public Records CD” which must include the technical

and cost proposal contents to be used for public records requests.

A. This CD must not contain any confidential or proprietary information.

B. The electronic files must follow the format and content

section for the redacted versions of the technical and cost proposal.

C. All electronic files must be saved in “PDF” format.


D. The CD must be packaged in a case and clearly labeled as follows:

Public Records CD

RFP No: 2035 Vendor Name: Contents: Part IA – Technical Proposal for Public Records

Request Part II – Cost Proposal for Public Records Request

9.6.5 The Public Records submitted on the CD will be posted to the Purchasing

Website upon the Notice of Award.

9.6.6 It is the vendor’s responsibility to act in protection of the labeled information and agree to defend and indemnify the State of Nevada for honoring such designation.

9.6.7 Failure to label any information that is released by the State shall constitute a

complete waiver of any and all claims for damages caused by release of said information.

9.7 PROPOSAL PACKAGING

9.7.1 If the separately sealed technical and cost proposals as well as confidential technical information and financial documentation, marked as required, are enclosed in another container for mailing purposes, the outermost container must fully describe the contents of the package and be clearly marked as follows:

9.7.2 Vendors are encouraged to utilize the copy/paste feature of word processing

software to replicate these labels for ease and accuracy of proposal packaging.

Colleen Janes State of Nevada, Purchasing Division

515 E. Musser Street, Suite 300 Carson City, NV 89701

RFP: 2035 PROPOSAL OPENING DATE: September 11, 2013 PROPOSAL OPENING TIME: 2:00 PM FOR: Background Screening and Verification

Services VENDOR’S NAME:

9.7.3 Proposals must be received at the address referenced below no later than the

date and time specified in Section 8, RFP Timeline. Proposals that do not arrive by proposal opening time and date WILL NOT BE ACCEPTED. Vendors may submit their proposal any time prior to the above stated deadline.


9.7.4 The State will not be held responsible for proposal envelopes mishandled as a result of the envelope not being properly prepared.

9.7.5 Facsimile, e-mail or telephone proposals will NOT be considered; however, at

the State’s discretion, the proposal may be submitted all or in part on electronic media, as requested within the RFP document. Proposal may be modified by facsimile, e-mail or written notice provided such notice is received prior to the opening of the proposals.

9.7.6 The technical proposal shall be submitted to the State in a sealed package and

be clearly marked as follows:



RFP: 2035 PROPOSAL COMPONENT: PART I A - TECHNICAL PROPOSAL OPENING DATE: September 11, 2013 PROPOSAL OPENING TIME: 2:00 PM FOR: Background Screening & Verification


9.7.7 If applicable, confidential technical information shall be submitted to the State

in a sealed package and be clearly marked as follows:



RFP: 2035 PROPOSAL COMPONENT: PART I B – CONFIDENTIAL

TECHNICAL PROPOSAL OPENING DATE: September 11, 2013 PROPOSAL OPENING TIME: 2:00 PM FOR: Background Screening and Verification


9.7.8 The cost proposal shall be submitted to the State in a sealed package and be

clearly marked as follows:



RFP: 2035 PROPOSAL COMPONENT: PART II - COST PROPOSAL OPENING DATE: September 11, 2013


PROPOSAL OPENING TIME: 2:00 PM FOR: Background Screening and Verification


9.7.9 Confidential financial information shall be submitted to the State in a sealed

package and be clearly marked as follows:



RFP: 2035 PROPOSAL COMPONENT: PART III - CONFIDENTIAL FINANCIAL

INFORMATION PROPOSAL OPENING DATE: September 11, 2013 PROPOSAL OPENING TIME: 2:00 PM FOR: Background Screening and Verification


9.7.10 The CDs shall be submitted to the State in a sealed package and be clearly

marked as follows:



RFP: 2035 PROPOSAL COMPONENT: CDs PROPOSAL OPENING DATE: September 11, 2013 PROPOSAL OPENING TIME: 2:00 PM FOR: Background Screening and Verification


10. PROPOSAL EVALUATION AND AWARD PROCESS

The information in this section does not need to be returned with the vendor’s proposal.

10.1 Proposals shall be consistently evaluated and scored in accordance with NRS 333.335(3) based upon the following criteria:

Demonstrated competence, including handling of personal and sensitive information Experience in performance of comparable engagements Conformance with the terms of this RFP Expertise and availability of key personnel Security Policy Cost


Presentations – Following the evaluation and scoring process specified above, the State may require vendors to make a presentation of their proposal to the evaluation committee or other State staff, as applicable. The State, at its option, may limit participation in vendor presentations up to the four (4) highest ranking vendors. NOTE: At this time the State does not intend to hold vendor presentations, but we reserve the right to do so.

Note: Financial stability will be scored on a pass/fail basis.

Proposals shall be kept confidential until a contract is awarded.

10.2 The evaluation committee may also contact the references provided in response to the

Section identified as Company Background and References; contact any vendor to clarify any response; contact any current users of a vendor’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. The evaluation committee shall not be obligated to accept the lowest priced proposal, but shall make an award in the best interests of the State of Nevada per NRS 333.335(5).

10.3 Each vendor must include in its proposal a complete disclosure of any alleged significant

prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable. Failure to comply with the terms of this provision may disqualify any proposal. The State reserves the right to reject any proposal based upon the vendor’s prior history with the State or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. See generally, NRS 333.335.

10.4 Clarification discussions may, at the State’s sole option, be conducted with vendors who

submit proposals determined to be acceptable and competitive per NAC 333.165. Vendors shall be accorded fair and equal treatment with respect to any opportunity for discussion and/or written revisions of proposals. Such revisions may be permitted after submissions and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of any information derived from proposals submitted by competing vendors. Any modifications made to the original proposal during the best and final negotiations will be included as part of the contract.

10.5 A Notification of Intent to Award shall be issued in accordance with NAC 333.170. Any

award is contingent upon the successful negotiation of final contract terms and upon approval of the Board of Examiners, when required. Negotiations shall be confidential and not subject to disclosure to competing vendors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the State upon written notice to all vendors may negotiate a contract with the next highest scoring vendor or withdraw the RFP.

10.6 Any contract resulting from this RFP shall not be effective unless and until approved by

the Nevada State Board of Examiners (NRS 284.173). 11. TERMS AND CONDITIONS


11.1 PROCUREMENT AND PROPOSAL TERMS AND CONDITIONS

The information in this section does not need to be returned with the vendor’s proposal. However, if vendors have any exceptions and/or assumptions to any of the terms and conditions in this section, they MUST identify in detail their exceptions and/or assumptions on Attachment B, Technical Proposal Certification of Compliance. In order for any exceptions and/or assumptions to be considered they MUST be documented in Attachment B. The State will not accept additional exceptions and/or assumptions if submitted after the proposal submission deadline.

11.1.1 This procurement is being conducted in accordance with NRS Chapter 333 and

NAC Chapter 333. 11.1.2 The State reserves the right to alter, amend, or modify any provisions of this

RFP, or to withdraw this RFP, at any time prior to the award of a contract pursuant hereto, if it is in the best interest of the State to do so.

11.1.3 The State reserves the right to waive informalities and minor irregularities in

proposals received.

11.1.4 For ease of responding to the RFP, vendors are encouraged to download the RFP from the Purchasing Division’s website at http://purchasing.state.nv.us.

11.1.5 The failure to separately package and clearly mark Part I B and Part III –

which contains confidential information, trade secrets and/or proprietary information, shall constitute a complete waiver of any and all claims for damages caused by release of the information by the State.

11.1.6 Proposals must include any and all proposed terms and conditions, including,

without limitation, written warranties, maintenance/service agreements, license agreements and lease purchase agreements. The omission of these documents renders a proposal non-responsive.

11.1.7 The State reserves the right to reject any or all proposals received prior to

contract award (NRS 333.350).

11.1.8 The State shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of the State of Nevada after all factors have been evaluated (NRS 333.335).

11.1.9 Any irregularities or lack of clarity in the RFP should be brought to the

Purchasing Division designee’s attention as soon as possible so that corrective addenda may be furnished to prospective vendors.

11.1.10 Descriptions on how any and all services and/or equipment will be used to meet

the requirements of this RFP shall be given, in detail, along with any additional informational documents that are appropriately marked.

http://purchasing.state.nv.us/


11.1.11 Alterations, modifications or variations to a proposal may not be considered unless authorized by the RFP or by addendum or amendment.

11.1.12 Proposals which appear unrealistic in the terms of technical commitments, lack

of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.

11.1.13 Proposals from employees of the State of Nevada will be considered in as much

as they do not conflict with the State Administrative Manual, NRS Chapter 281 and NRS Chapter 284.

11.1.14 Proposals may be withdrawn by written or facsimile notice received prior to the

proposal opening time. Withdrawals received after the proposal opening time will not be considered except as authorized by NRS 333.350(3).

11.1.15 Prices offered by vendors in their proposals are an irrevocable offer for the term

of the contract and any contract extensions. The awarded vendor agrees to provide the purchased services at the costs, rates and fees as set forth in their proposal in response to this RFP. No other costs, rates or fees shall be payable to the awarded vendor for implementation of their proposal.

11.1.16 The State is not liable for any costs incurred by vendors prior to entering into a

formal contract. Costs of developing the proposal or any other such expenses incurred by the vendor in responding to the RFP, are entirely the responsibility of the vendor, and shall not be reimbursed in any manner by the State.

11.1.17 Proposals submitted per proposal submission requirements become the property

of the State, selection or rejection does not affect this right; proposals will be returned only at the State’s option and at the vendor’s request and expense. The masters of the technical proposal, confidential technical proposal, cost proposal and confidential financial information of each response shall be retained for official files.

11.1.18 The Nevada Attorney General will not render any type of legal opinion

regarding this transaction. 11.1.19 Any unsuccessful vendor may file an appeal in strict compliance with NRS

333.370 and Chapter 333 of the Nevada Administrative Code.

11.2 CONTRACT TERMS AND CONDITIONS



11.2.1 The awarded vendor will be the sole point of contract responsibility. The State will look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

11.2.2 The awarded vendor must maintain, for the duration of its contract, insurance

coverages as set forth in the Insurance Schedule of the contract form appended to this RFP. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages. Failure to maintain any required insurance coverage or acceptable alternative method of insurance will be deemed a breach of contract.

11.2.3 The State will not be liable for Federal, State, or Local excise taxes per NRS

372.325. 11.2.4 Attachment B and Attachment J of this RFP shall constitute an agreement to all

terms and conditions specified in the RFP, except such terms and conditions that the vendor expressly excludes. Exceptions and assumptions will be taken into consideration as part of the evaluation process; however, vendors must be specific. If vendors do not specify any exceptions and/or assumptions at time of proposal submission, the State will not consider any additional exceptions and/or assumptions during negotiations.

11.2.5 The State reserves the right to negotiate final contract terms with any vendor

selected per NAC 333.170. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded vendor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the State during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, any modifications and clarifications to the awarded vendor’s proposal, the RFP, and the awarded vendor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract.

11.2.6 Local governments (as defined in NRS 332.015) are intended third party

beneficiaries of any contract resulting from this RFP and any local government may join or use any contract resulting from this RFP subject to all terms and conditions thereof pursuant to NRS 332.195. The State is not liable for the obligations of any local government which joins or uses any contract resulting from this RFP.

11.2.7 Any person who requests or receives a Federal contract, grant, loan or

cooperative agreement shall file with the using agency a certification that the person making the declaration has not made, and will not make, any payment prohibited by subsection (a) of 31 U.S.C. 1352.

11.2.8 Pursuant to NRS Chapter 613 in connection with the performance of work

under this contract, the contractor agrees not to unlawfully discriminate against any employee or applicant for employment because of race, creed, color,


national origin, sex, sexual orientation or age, including, without limitation, with regard to employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including, without limitation apprenticeship.

The contractor further agrees to insert this provision in all subcontracts, hereunder, except subcontracts for standard commercial supplies or raw materials.

11.3 PROJECT TERMS AND CONDITIONS


11.3.1 Travel

If travel is required, the following processes must be followed:

11.3.1.1 Individual travel expenses over $50 must be pre-approved in writing

by the using agency.

11.3.1.2 Requests for reimbursement of travel expenses must be submitted on the State Claim for Travel Expense Form with original receipts for all expenses.

11.3.1.3 The travel expense form, with original signatures, must be submitted

with the vendor’s invoice.

11.3.1.4 Vendor will be reimbursed travel expenses and per diem at the rates allowed for State employees at the time travel occurs.

11.3.1.5 The State is not responsible for payment of any premium, deductible

or assessments on insurance policies purchased by vendor for a rental vehicle.

11.3.2 Right to Publish

11.3.2.1 All requests for the publication or release of any information

pertaining to this RFP and any subsequent contract must be in writing and sent to the Administrator of the Nevada State Purchasing Division or designee.


11.3.2.2 No announcement concerning the award of a contract as a result of this RFP can be made without prior written approval of the Administrator of the Nevada State Purchasing Division or designee.

11.3.2.3 As a result of the selection of the contractor to supply the requested

services, the State is neither endorsing nor suggesting the contractor is the best or only solution.

11.3.2.4 The contractor shall not use, in its external advertising, marketing

programs, or other promotional efforts, any data, pictures or other representation of any State facility, except with the specific advance written authorization of the Administrator of the Nevada State Purchasing Division or designee.

11.3.2.5 Throughout the term of the contract, the contractor must secure the

written approval of the State per Section 11.3.2.1 prior to the release of any information pertaining to work or activities covered by the contract.


12. SUBMISSION CHECKLIST

This checklist is provided for vendor’s convenience only and identifies documents that must be submitted with each package in order to be considered responsive. Any proposals received without these requisite documents may be deemed non-responsive and not considered for contract award.

Part I A– Technical Proposal Submission Requirements Completed

Required number of Technical Proposals per submission requirements

Tab I Title Page

Tab II Table of Contents

Tab III Vendor Information Sheet

Tab IV State Documents

Tab V Attachment B – Technical Proposal Certification of Compliance with Terms and Conditions of RFP

Tab VI Section 3 – Scope of Work

Tab VII Section 4 – Company Background and References

Tab VIII Attachment G – Proposed Staff Resume(s)

Tab IX Other Information Material, including Security Policy (if not included in Part 1B) (Refer to Section 3)

Part I B – Confidential Technical Submission Requirements

Required number of Confidential Technical Proposals per submission requirements

Tab I Title Page

Tabs Appropriate tabs and information that cross reference back to the technical proposal

Part II – Cost Proposal Submission Requirements

Required number of Cost Proposals per submission requirements

Tab I Title Page

Tab II Cost Proposal

Tab III Attachment J - Cost Proposal Certification of Compliance with Terms and Conditions of RFP

Part III – Confidential Financial Submission Requirements

Required number of Confidential Financial Proposals per submission requirements

Tab I Title Page

Tab II Financial Information and Documentation

CDs Required

One (1) Master CD with the technical and cost proposal contents only

One (1) Public Records CD with the technical and cost proposal contents only

Reference Questionnaire Reminders

Send out Reference Forms for Vendor (with Part A completed)

Send out Reference Forms for proposed Subcontractors (with Part A completed, if applicable)


ATTACHMENT A – CONFIDENTIALITY AND CERTIFICATION OF INDEMNIFICATION Submitted proposals, which are marked “confidential” in their entirety, or those in which a significant portion of the submitted proposal is marked “confidential” will not be accepted by the State of Nevada. Pursuant to NRS 333.333, only specific parts of the proposal may be labeled a “trade secret” as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendors’ technical and cost proposals become public information. In accordance with the Submittal Instructions of this RFP, vendors are requested to submit confidential information in separate binders marked “Part I B Confidential Technical” and “Part III Confidential Financial”. The State will not be responsible for any information contained within the proposal. Should vendors not comply with the labeling and packing requirements, proposals will be released as submitted. In the event a governing board acts as the final authority, there may be public discussion regarding the submitted proposals that will be in an open meeting format, the proposals will remain confidential. By signing below, I understand it is my responsibility as the vendor to act in protection of the labeled information and agree to defend and indemnify the State of Nevada for honoring such designation. I duly realize failure to so act will constitute a complete waiver and all submitted information will become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information. This proposal contains Confidential Information, Trade Secrets and/or Proprietary information as defined in Section 2 “ACRONYMS/DEFINITIONS.” Please initial the appropriate response in the boxes below and provide the justification for confidential status.

Part I B – Confidential Technical Information YES NO

Justification for Confidential Status

A Public Records CD has been included for the Technical and Cost Proposal

YES NO

Part III – Confidential Financial Information YES NO

Justification for Confidential Status

Company Name

Signature Print Name Date

This document must be submitted in Tab IV of vendor’s technical proposal


ATTACHMENT B – TECHNICAL PROPOSAL CERTIFICATION OF COMPLIANCE WITH TERMS AND CONDITIONS OF RFP

I have read, understand and agree to comply with all the terms and conditions specified in this Request for Proposal.

YES I agree to comply with the terms and conditions specified in this RFP.

NO I do not agree to comply with the terms and conditions specified in this RFP.

If the exception and/or assumption require a change in the terms in any section of the RFP, the contract, or any incorporated documents, vendors must provide the specific language that is being proposed in the tables below. If vendors do not specify in detail any exceptions and/or assumptions at time of proposal submission, the State will not consider any additional exceptions and/or assumptions during negotiations. Company Name


Vendors MUST use the following format. Attach additional sheets if necessary.

EXCEPTION SUMMARY FORM

EXCEPTION # RFP SECTION NUMBER

RFP PAGE NUMBER

EXCEPTION (Complete detail regarding exceptions must be

identified)

ASSUMPTION SUMMARY FORM

ASSUMPTION # RFP SECTION NUMBER

RFP PAGE NUMBER

ASSUMPTION (Complete detail regarding assumptions must

be identified)

This document must be submitted in Tab V of vendor’s technical proposal


ATTACHMENT C – VENDOR CERTIFICATIONS

Vendor agrees and will comply with the following: (1) Any and all prices that may be charged under the terms of the contract do not and will not violate any existing federal, State

or municipal laws or regulations concerning discrimination and/or price fixing. The vendor agrees to indemnify, exonerate and hold the State harmless from liability for any such violation now and throughout the term of the contract.

(2) All proposed capabilities can be demonstrated by the vendor. (3) The price(s) and amount of this proposal have been arrived at independently and without consultation, communication,

agreement or disclosure with or to any other contractor, vendor or potential vendor. (4) All proposal terms, including prices, will remain in effect for a minimum of 180 days after the proposal due date. In the case

of the awarded vendor, all proposal terms, including prices, will remain in effect throughout the contract negotiation process. (5) No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a proposal higher

than this proposal, or to submit any intentionally high or noncompetitive proposal. All proposals must be made in good faith and without collusion.

(6) All conditions and provisions of this RFP are deemed to be accepted by the vendor and incorporated by reference in the

proposal, except such conditions and provisions that the vendor expressly excludes in the proposal. Any exclusion must be in writing and included in the proposal at the time of submission.

(7) Each vendor must disclose any existing or potential conflict of interest relative to the performance of the contractual services

resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. By submitting a proposal in response to this RFP, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest will automatically result in the disqualification of a vendor’s proposal. An award will not be made where a conflict of interest exists. The State will determine whether a conflict of interest exists and whether it may reflect negatively on the State’s selection of a vendor. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

(8) All employees assigned to the project are authorized to work in this country. (9) The company has a written equal opportunity policy that does not discriminate in employment practices with regard to race,

color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or handicap.

(10) The company has a written policy regarding compliance for maintaining a drug-free workplace. (11) Vendor understands and acknowledges that the representations within their proposal are material and important, and will be

relied on by the State in evaluation of the proposal. Any vendor misrepresentations shall be treated as fraudulent concealment from the State of the true facts relating to the proposal.

(12) Vendor must certify that any and all subcontractors comply with Sections 7, 8, 9, and 10, above. (13) The proposal must be signed by the individual(s) legally authorized to bind the vendor per NRS 333.337. Vendor Company Name

Vendor Signature Print Name Date



ATTACHMENT D – CONTRACT FORM

The following State Contract Form is provided as a courtesy to vendors interested in responding to this RFP. Please review the terms and conditions in this form, as this is the standard contract used by the State for all services of independent contractors. It is not necessary for vendors to complete the Contract Form with their proposal. If exceptions and/or assumptions require a change to the Contract Form, vendors must provide the specific language that is being proposed on Attachment B, Technical Proposal Certification of Compliance with Terms and Conditions of RFP. Please pay particular attention to the insurance requirements, as specified in Paragraph 16 of the attached contract and Attachment E, Insurance Schedule.

Contract Form.doc

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[email protected] for an emailed copy.



ATTACHMENT E – INSURANCE SCHEDULE FOR RFP 2035

The following Insurance Schedule is provided as a courtesy to vendors interested in responding to this RFP. Please review the terms and conditions in the Insurance Schedule, as this is the standard insurance schedule used by the State for all services of independent contractors. If exceptions and/or assumptions require a change to the Insurance Schedule, vendors must provide the specific language that is being proposed on Attachment B, Technical Proposal Certification of Compliance with Terms and Conditions of RFP.

Attach E (Ins Sched) 2035.doc


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ATTACHMENT F – REFERENCE QUESTIONNAIRE

The State of Nevada, as a part of the RFP process, requires proposing vendors to submit business references as required within this document. The purpose of these references is to document the experience relevant to the scope of work and provide assistance in the evaluation process.

INSTRUCTIONS TO PROPOSING VENDOR 1. Proposing vendor or vendor’s proposed subcontractor MUST complete Part A of the Reference

Questionnaire. 2. Proposing vendor MUST send the following Reference Questionnaire to EACH business

reference listed for completion of Part B, Part C and Part D. 3. Business reference is requested to submit the completed Reference Questionnaire via email or

facsimile to: State of Nevada, Purchasing Division Subject: RFP 2035 Attention: Keli Hardcastle Email: [email protected] Fax: 775-684-0188 Please reference the RFP number in the subject line of the email or on the fax.

4. The completed Reference Questionnaire MUST be received no later than 4:30 PM PT, 09/09/13. 5. Business references are NOT to return the Reference Questionnaire to the Proposer (Vendor). 6. In addition to the Reference Questionnaire, the State may contact any and all business references

by phone for further clarification, if necessary. 7. Questions regarding the Reference Questionnaire or process should be directed to the individual

identified on the RFP cover page. 8. Reference Questionnaires not received, or not complete, may adversely affect the vendor’s score

in the evaluation process.

Reference Questionnaire 2035.d







ATTACHMENT G – PROPOSED STAFF RESUME

A resume must be completed for all proposed prime contractor staff and proposed subcontractor staff using the State format.

Proposed Staff Resume.doc






ATTACHMENT H – STATE OF NEVADA REGISTRATION SUBSTITUTE IRS

FORM W-9

The completed form must be included in Tab II, Financial Information and Documentation of the Part III – Confidential Financial proposal submittal.

KTLVEN-05 Registration.doc






ATTACHMENT I – COST SCHEDULE


COST SCHEDULE FOR SCOPE OF WORK 2

BACKGROUND SCREENING SERVICES RFP 2035

Vendor Name ___________________________ Does your company charge for an unsuccessful search or contact? ____ [yes] ____ [no] Explanation (optional):

All pricing listed is per person/per social locator.

MENU DESCRIPTION UNIT COST

Certification of Current CPR Certification of National Board Exams: Dental and Dental Hygiene Certification of Citizenship/Immigration/Work Permit Character/Personal Reference Face-to-Face Interview Character/Personal Reference Telephonic Interview County Civil Litigation Record Search (cost per record search) County Criminal Record Search (cost per record search) Credit Report (for employment purposes) DOT (Transportation) Employment Verification Drug Use Questionnaire Education Verification (cost per record) Employment History and Verification Employment Supervisor/Co-Worker Face-to-Face Interview Employment Supervisor/Co-Worker Telephonic Interview Family/Spouse Face-to-Face Interview Family/Spouse Telephonic Interview Immunization/Compliance Tracking System (per student/per year) Medical Professional Screening Military Record Verification and Record Search Motor Vehicle Records/Driving History (cost per record search) Multi-Jurisdictional (local, national) Criminal History Record Check Neighborhood Reference Face-to-Face Interview Polygraph Service Professional License Verification Reference Check Sanction Screening Sex Offender Registry Check Skip Trace Report Social Security Number Trace and Verification


The “unlimited search” indicated below includes all names a person may have had.

Subject Interview U.S. Federal Bankruptcy Search (cost per record search) U.S. Treasury, Office of Foreign Assets Control (OFAC), List of Specially Designated Nationals (SDN)

Other Screening Services Offered: (list in detail)

# PACKAGE PRICING PRICE PER EACH

PACKAGE 1. Social Locator (Name/Identity/SSN)

County Criminal per jurisdiction Federal Criminal per jurisdiction Sex Offender and Sexual Predator Registries

1A. Social Locator (Name/Identity/SSN) County Criminal unlimited searches as revealed by SS Locator State Criminal unlimited searches as revealed by SS Locator Federal Criminal unlimited searches as revealed by SS Locator Sex Offender and Sexual Predator Registries

2. Social Locator (Name/Identity/SSN) County Criminal per jurisdiction State Criminal per jurisdiction Federal Criminal per jurisdiction Sex Offender and Sexual Predator Registries Credit Report

2A. Social Locator (Name/Identity/SSN) County Criminal unlimited searches as revealed by SS Locator State Criminal unlimited searches as revealed by SS Locator Federal Criminal unlimited searches as revealed by SS Locator Sex Offender and Sexual Predator Registries Credit Report

3. Social Locator (Name/Identity/SSN) County Criminal per jurisdiction State Criminal per jurisdiction Federal Criminal per jurisdiction Sex Offender and Sexual Predator Registries Employment Verification Credit Report Sanction Reports (OIG, GSA, EPLS) SDN

3A. Social Locator (Name/Identity/SSN) County Criminal unlimited searches as revealed by SS Locator State Criminal unlimited searches as revealed by SS Locator Federal Criminal unlimited searches as revealed by SS Locator Sex Offender and Sexual Predator Registries Employment Verification Credit Report


Plus administrative search fees levied by the repositories (if any).

These charges shall be passed on to the using agencies with no markup. NOTE: Per Section 3.3 of the RFP, the lists of services above are not meant to be all-inclusive. Agencies may request other, similar services not included in the proposal by way of the following procedure: Agencies must provide awarded vendor(s) with the type of service needed and a brief description. Fees for any additional services will be negotiated between using agency and awarded vendor(s) in writing prior to awarded vendor(s) providing the services. These additional services shall be captured on reports submitted to the State by each awarded vendor.

Sanction Reports (OIG, GSA, EPLS) SDN

4. Social Locator (Name/Identity/SSN) County Criminal per jurisdiction State Criminal per jurisdiction Federal Criminal per jurisdiction Sex Offender and Sexual Predator Registries Employment Verification Sanction Reports (OIG, GSA, EPLS) SDN

4A. Social Locator (Name/Identity/SSN) County Criminal unlimited searches as revealed by SS Locator State Criminal unlimited searches as revealed by SS Locator Federal Criminal unlimited searches as revealed by SS Locator Sex Offender and Sexual Predator Registries Employment Verification Sanction Reports (OIG, GSA, EPLS) SDN

5. Additional Packages Offered: (list in detail)


ATTACHMENT J – COST PROPOSAL CERTIFICATION OF COMPLIANCE TERMS AND CONDITIONS OF RFP

I have read, understand and agree to comply with all the terms and conditions specified in this Request for Proposal.

YES I agree to comply with the terms and conditions specified in this RFP.

NO I do not agree to comply with the terms and conditions specified in this RFP.

If the exception and/or assumption require a change in the terms in any section of the RFP, the contract, or any incorporated documents, vendors must provide the specific language that is being proposed in the tables below. If vendors do not specify in detail any exceptions and/or assumptions at time of proposal submission, the State will not consider any additional exceptions and/or assumptions during negotiations. Note: Only cost exceptions and/or assumptions should be identified on this attachment. Do not restate the technical exceptions and/or assumptions on this attachment. Company Name


Vendors MUST use the following format. Attach additional sheets if necessary.

EXCEPTION SUMMARY FORM

EXCEPTION # RFP SECTION NUMBER

RFP PAGE NUMBER

EXCEPTION (Complete detail regarding exceptions must be

identified)

ASSUMPTION SUMMARY FORM

ASSUMPTION # RFP SECTION NUMBER

RFP PAGE NUMBER

ASSUMPTION (Complete detail regarding assumptions must

be identified)

This document must be submitted in Tab III of vendor’s cost proposal. This form MUST NOT be included in the technical proposal.


ATTACHMENT K – CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any

person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federally appropriated funds have been paid or will be paid to any person for

influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for

all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. By: Signature of Official Authorized to Sign Application Date For: Vendor Name

Project Title



ATTACHMENT L – FEDERAL LAWS AND AUTHORITIES

The information in this section does not need to be returned with the vendor’s proposal. Following is a list of Federal Laws and Authorities with which the awarded vendor will be required to comply. ENVIRONMENTAL: 1. Clean Air Act, 42 U.S.C. 7506(c)

2. Safe Drinking Water Act, Section 1424(e), PL 92-523, as amended

ECONOMIC:

1. Demonstration Cities and Metropolitan Development Act of 1966, PL 89-754, as amended

2. Section 306 of the Clean Air Act and Section 508 of the Clean Water Act, including Executive

Order 11738, Administration of the Clean Air Act and the Federal Water Pollution Control Act

with Respect to Federal Contracts, Grants or Loans

SOCIAL LEGISLATION

1. Age Discrimination Act, PL 94-135

2. Civil Rights Act of 1964, PL 88-352

3. Section 13 of PL 92-500; Prohibition against sex discrimination under the Federal Water Pollution

Control Act

4. Executive Order 11246, Equal Employment Opportunity

5. Executive Orders 11625 and 12138, Women’s and Minority Business Enterprise

6. Rehabilitation Act of 1973, PL 93, 112

MISCELLANEOUS AUTHORITY:

1. Uniform Relocation and Real Property Acquisition Policies Act of 1970, PL 91-646

2. Executive Order 12549 – Debarment and Suspension


ATTACHMENT M – QUARTERLY REPORT FORM

Attach M (Quarterly Report Form).doc


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