report jan-jun gacc 09010200 - 09010201

8/14/2019 Report jan-jun GaCC 09010200 - 09010201

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~o IEh!~fJIJ..bCAAN-JUN 2009 ACnVITY REPORT C/O GRACE AND COMPASSION CONVENT.'l c s .! [ , GRACI AnD comPAS IIon en EnT munD IKAP B

~~IJI~ ~,,~ P.O. Box 527 BUSIA - 50400, Kenya, East Africa, Tel: 055 22428 or 0722976238n,e"\ Email: [email protected]

JA NUA RY - JUNE 2009 A T IVIT Y RE PORT : OPA : 09-01-02-01Dear Stichting Oud in Africa,Greetings from Grace and Compassion Mundika Complex.

Indeed it isour pleasure to present to you our sixmonthly activity report with hopes thatall of you are keeping well.Since the year began up to date a lot has taken place with the aim of improving onolder persons' living standards. Although some incidents took place unexpectedly, e.g.deaths, drought, hunger and sickness,with the help and support from the Stitching Oudin Africa, we have been able to cope. and life stillgoes on.Thereport shall be tackled under the three main areas of operation in regard to thecare for elderly. Theseheadings are as follows:- 1.Old Peoples' Home (OPH)2. Home Based Care (HBC)clients. 3. Abakofu Belinda SelfHelp Group (ABSHG).After these, each of the seven volunteers will report on what istaking/ has taken placein her/hls department. Thedepartments with their stakeholders are as follows;

1. Daniel Barasa: Co-ordinator, Building/ construction department.2. Gilbert Omojong: Transport and Communication department.3. Eunice Makokha: Nutrition and Hygiene4. Anasfansia Akumu: Clothing, Bed/beddings and Furniture.5. Robert Pamba: Lastoffices (funeral) department.6. Kennedy Langiri: Farm.7. Helen Nekesa: Finance department.

1. O lO PEOPlES' HOME (OPH lAt present there are 28 older persons at the residential home, of which 19are female and the rest are male. Their ages ranges between 55 and 95years old. AHthese residents are completely destitute in that they have no

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property of their own hence, are fully dependant on Sistersof Grace andcompassion for their livelihood.Recently one of them died, her short storywill be mentioned in theobituaries.Forthe up-keep of the home the congregation relieson the support fromEngland, weil-wishersfrom around, these includes businessmen asweil assomereligious organizations. Thesesupport the home by giving some donations in formof material, mainly second hand clothes and sometimes the businesspeopleoffer food. Thisimplies that, every little gift counts and it ishelpful to those thatreceive and use it. With that in mind, we don't chose what should be donated tous;any form of donation isutilized with care.Forthe past few years the home for elderly has existed at Mundika, had notreceived much support trom the Government officials. The only NGO that tookinterest in the care for elderly as trom the year 1996isHelpage international, nowhas a branch in Kenya known as Helpage Kenya. TheSistersof G & C, (whosemain charism isto cater for the needs of elderly) have been in Kenya Busia-Mundika, since 1990.Withthe support trom the HAl/HAK,we have been able toreach few more destitute older personsand give them a better home to stayand a happy dignified death! Inother words, most of the residents at OPHaresponsored by HAl/HAK.Asfrom 2004up to date, the work for caring and supportof the elderly has also been complimented by another NGO trom theNetherlands known as 'the Stichting Oud InAtrica'. Hence, the Sistersof G & C,HAand OIA, all support each other in the care for elderly destitute.Having said that, HAKsupports many older persons in the developing countries,and as a result of the increase of older personsworldwide, there isa shortage offinance to meet all the needs for an older person.Thisyear (2009)the OPHhas been blessed to receive some support trom thegovernment via the Social Service department branch in BusiaDistrict.Hunger was declared among the national disastersby Hon. President MwaiKibaki in March 2009.Tothat connection the home received a cheque ofKSH.15,000/-and 17bags of maize to help combat hunger among the olderpeople at the OPH.With the KSH.15,000/- the mattresses + covers werepurchased for the older persons ' use at the OPH.Theseare of great helpespecially for the residents that are incontinent and bed-ridden. Forthe 17bagsof maize was a fair supply of food for our older persons at OPH. In a month, ourolder personsat OPHconsume at least 4 bags of maize grinded for both ugali(stabie food) and porridge. Although for porridge maize ismixed with millet andsoya beans before it isgrinded into flour. At present a bag of maize costs Ksh.

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3000/-, a bag of Soya beans costs Ksh.9000/- and a bag of kidney beans Ksh.6,750/-. (A bag isequivalent to 90kgs). The Sisterstogether with the residentsappreciated for the support and wrote a letter to thank the District Officer andhis team for their thoughtfulness.Some farming isalso done at OPH's grounds, of which most of it to do with cropswil! be reported on by Mr. Kennedy Langiri, since that falls under his department.Apart from thct. there are dairy animals at the OPH grounds. These produces milkenough for our older persons' consumption and the Sisters.With the help andsupport of OIA program in the Netherlands, we we re given these cows via HeiferInternational program as one way of reducing poverty among the people. Theagreement with the Heifer international is that, atter the cows have calveddown, we are expected to pass on those calves to other needy persons/ person.The first passing on of five calves trom us to other needy persons took place on29/05/2009, of which I hope Sr.Beatrice (Srin-charge of farm) has reportedabout. Besides the cows, there are also local chickens reared at the OPH forresident's consumption. Recently some of the chickens we re coughing. Whenthe Sr in-charge for elderly inquired what could be the cause, she was told byKennedy (a volunteer) that it was typhoid for birds. He advised on whatmedicine to buy, it was bought and he treated the chickens. Coughing ceasedwithin a period of 3 days post-treatment. Now the chickens are fine, two of themhave hatched with eight chicks each. We also have 2 guard dogs at OPH. Oneof the dogs has 3 puppies: they have been booked to be bought by 3 businessmen in Busia town. Now the puppies can't be released because they are still tooyoung to leave their mother. They are usually sold out after a period of 6 weeksof their birth. Both the mother and puppies are doing weil!On the other side of the coin, Grace (one of our dairy cows) isunwell for over 3weeks now. The vets have been in and out to see her and they say she issuffering from anaplaxis (disease that attack the larger joints of an animal)among the five cows that we have, Grace has been producing plenty of milkmore than the rest, now that she is unwell, it an implication that milk productionhas dropped! AII in all, we still manage and hope that she will be weil soon.On the side of the residents, since Felister died on 10thJun '2009, it was suggestedby the Sistersthat we consider taking Mariana Nekesa in place of Felister R.I.P.Therefore, with effect trom 13thJun'2009, Mariana isa resident at OPH. Below isashort story of Mariana Nekesa' 67 years old.Mariana lived alone at her house (built by the project) at Igero village, CentralBusia District. She isone of the HA beneficiaries that never had the opportunity ofenjoying family life with her husband due to lack of children. In summary,Mariana was not blessed to bear children for her husband: this resulted into her

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being chased away from her marital home by her brothers' in-Iaw af ter thedeath of her husband.In March 2008 Mariana developed 2 nasty wounds; on her leg and on top of herleft leg. The wounds became necrotic with debris around them. For the woundsto progress weil and not cause more harm/ infection to other parts of the body, itwas important that they are cleaned and dressed at least 3 times daily. SinceMariana lived approximately 10 km away from the convent, it became difficultfor Srto be visiting Mariana x3 daily with regard that she has other older personsbesides Mariana to cater for. Therefore, Srin-charge decided to bring Marianato OPH to be treated and nursed from there. The wound dressings that were sentto us by ship from Holland have really done a wonderful job on Mariana's footand the rest! Mariana has been to OPH for over a veer. the foot isprogressingweil although slowly, while the leg part has healed and left a scar.Previously Mariana received HBC support, but now she receives residents'support. She ispleased about it. now that she isunable to walk around and dothings for herself as she used/ would like to. At OPH Mariana has learnt how toweave baskets and make mats using palm leaves. Thisskillshe has been taughtby Teresa and other residents. She seems to get on weil with other residents andshe isgrateful for the care and support she receives.

2. HOME BASEDCARE (HBC).HBC comprises of 86 older persons that are beneficiaries of the project and receivecare and support from their own home environment. For the sufficient delivery of theservices to the older persons. Sr in-charge of the elderly work hand in hand with thevolunteers and ensure that most of the needs of beneficiaries are addressed and met.HBCis the area whereby most of the financial support sent to us by the stichting oud inAfrika isfully utilized. It covers salaries for volunteers and for nurse services that assisttocare for older persons. nutritional values and healthcare for older persons andvolunteers, building/ construction (shelter provision and toilets) for older persons. Themoney sent by stichting oud in Africa isalso used to purchase bed/ beddings, clothingfor older persons and to meet many other needs for the elderly. A summary of all theseneeds will be reflected in the financial report. Besides what will be mentioned in thefinancial report, a sum of money also goes to home visits.guiding and counseling ofolder persons and offering moral and financial support when needed. For that reoson.some cash goes to vehicle maintenance, petrol and transport. OIA also supports thetraining of volunteers e.g. computer skilts . driving/ riding a rnotorcvcle. agriculturalseminars, etc.

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As said in the introduction, every volunteer is to report on her/hls department:A) DAN IE L BARASA: Report on Buildinq and Construction Department.

Building and construction is one of the major activities undertaken by theprogramme to ensure that the elderly have a comfortabie and sensible stay.It entails building of houses and digging and building of toilets (pit latrines). AIIwill agree with me that shelter isone of the most basic needs in human life,others being food, health and clothing.In the budget of 2009 we proposed to construct 17 houses and 17 toilets, ofwhich we are through with the houses and are preparing to start working ontoilets.The following are the names of the beneficiaries that have had their housesbuilt; Arnolda Nyangweso, Angela Namukuru, Awino Owich, Charles Obara,Christine Ajwang', Clementina Nyongesa, Hellena Ochumi, Hellen AdhiamboR.I.P,Vincent Osiba, Eunice Khaseke, Federes Egesa, Kalasina Nabwire,Monica Ogono, Wilbroda Nasirumbi, Rose Arnoit. Sabina Abat and PaskaliaOkinei.I take this golden chance to thank the project sponsors and stake holders fortheir cooperation and hard work! Had it been not for the kindness andgenerosity of the stichting oud in Africa in the Netherlands for their financialsupport, we would have lost most of our older persons in an appalling state.With those few remarks, I say 'Long live Oud in Africa'!

B) GILBERT OMOJONG: Report on Transport and Communication:Thisdepartment holds two main branches;1. Transport:

Under transport the project owns two means, i.e. motorcycle and 7bicycles used by the 7 volunteers of the project. The motorbike is used bythe coordinator for field work purposes and for the quick transportation ofEaster and Christmas commodities to the older persons. At times themotorbike isalso used for emergencies e.g. transportation of medicationto older persons in places where the roads do not exist for piek-ups toaccess. Also this same motorbike is being used to train the volunteers. Atpresent all the volunteers have known how to ride a motorbike but theystill wait for the official testing and issuing of a license. Daniel isdue for thetest at the end of July'2009, and then the rest will follow. Srin-charge forelderly bought for volunteers thick jackets as protective clothes when oneis using a motorbike. AII volunteers are grateful for the support we receiveas being part of OIA programme.Bicycles are used by the volunteers to reach the beneficiaries, to checkon how they fairing on and to deliver monthly food and hand out to them.

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The servicing of the motorbike is usually done af ter the allocation ofmileage has been covered. As for the bicvetes are usually cared tor andmaintained by the service users.

2. Communication:AII volunteers were provided with mobile phones by the OIA project tokeep them connected to each other and for easy and efficientcommunication. Whenever any of the volunteer encounters a problemwith his/ her phone. Sisterin-charge for elderly isnotified and arrangementon how to assistthat particular volunteer is made. Either another phone isbought or the old one is repaired according to the state.Generally, the department also covers on how to transport older personsto and from their homes to attend eye-clinic at the Mundika conventevery after 3 months, i.e. four times a year we do host clinicions fromSabatia Eye Hospital to treat people with eye problems in Mundika andareas around Mundika. Thisyear the clinicians have already been toMundika twice, i.e. January 10thand April 15th.We are having anothereye-clinic on July 9th2009,that will be the 3rd one in this year.

C) EUNICE MAKOKHA: Food/nutrition and hygiene.Food and other essentially items for older persons are provided on monthlybasis by the OIA program me. The food items provided are as follows; 6kgmaize fleur. 4kg porridge fleur. 4kg kidney beans, 2kg sugar, lOOg tea leaves,500g cooking salt and 500g cooking fat. Other food surplus ismilk, meat andrlce. fruit juice and fruits. These surpluses are given according to anindividual's need. Especially to the older people that are week and sickly, thesurplus helps to boost the system.Thisfood hos strengthened our older persons and improved their livingstandards. May almighty God bless and reward the providers of the OIAprogramme with good health of body and mind.

As a group we also observe the general cleanliness of the beneficiariesincluding their surroundings. In the month of May'2009, we were privileged tohave visitors from Holland. I.e. Jan, Annekke and vilamine. These threewitnessed how we normolly remove jiggers from an older person' s toes. Thisisjust one example of maintaining body cleanliness. Vilamine taught us how tokeep short and tidy the nails of older persons. She also brought us the

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machine to cut, clean and tidy up even the thickest and toughest nails ofsome of our older persons. We experimented using the machine on the nailsof our residents at OPH, and they were thrilled!The project provided the following items for the purpose of cleanliness andhygiene: 4 basins (different sizes), heavy duty gloves, razor blades,disinfectant, detergent, safety pins, nail-cutters, hand tewels. flannels,slashers, pangas and jembes.We clean the surrounding area of older persons by slashing the grass andburning unwanted rubbish. Those that are frail and leave alone we bathethem twice a week, shave them and cut their hair short sweep their houses,air beddings, make beds for them and wash their clothes.

D) ANASTANSIA AKUMU: Clothing, Bed! beddings and Fumiture;22 beds have already been made @ Ksh.2,500/- per bed and so far 13, 4"mattresses have been bought. Same more are still needed of which Srin-charge has promised ta buy and supply before the year ends. On the budgetwe requested for 35 beds and mattresses.The plan for clothing is, to buy material and stitch for all beneficiaries' suitableclothing in the month of August'2009, shoes and cardigans in Sept'2009.Sr in-charge has already provided 7 jackets for volunteers @ Ksh.700/- each.As for furniture i.e. a table and achair x58 are in pracess. So far Srhas paidKsh. 10,000/- as deposit to our local carpenter and he has started makingthem.

E) ROBERTPAMBA: Funeral (Last offices) Department;As from January 2009 Iwas appainted as the head of the above mentioneddepartment. Since then up to date it isso unfortunate that 3 of our clients(HBC) have died. Their names and sex are as follows;- Crispinus Olwanyi - male. Died in March 2009.- Hendrika Adlkinyi - female. Died in April 2009.- Lucia Auma - female. Died in June 2009.

Crispinus R.I.Pwas appraximately 78 years old. he was wheel chair baund, helived alone and was the furthest client (HBC) we ever had. From the conventto his home it took 1.45 hrs. We used to visit him as a group twice a month.The amount of cash that was spent for his funeral together with burialarrangement and transport was Ksh. 10,745/-.

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Hendrika was 92 years old when she died. She lived with a grandson whowent back to his father offer the death of Hendrika. The sum of money thatwas spent in her funeral was Ksh.9000/-.Lucia Auma was also 78 years old. She was blind, lived with grandchildrenwho were of great support to her. Funeral expenditure was ksh. 9000/-.OPH GRAVE YARD.Thisalso comes under my jurisdiction. The ground was so bushy so wediscussed with Sr in-charge what could be done to improve the state. Thisplace used to give us a heli of time whenever a resident died and was to beburied there. That would be time to start clearing the area, preparing aplace for buria!. We agreed with Sr to plough the area and plant some maizeand beans. Thishos worked out so weil, the place looks decent andrespectabie. The expenditure for clearing the grave yard isas follows;

1st ploughing - Ksh.500/-2nd ploughing - Ksh. 500/-Planting - Ksh.200/-Weeding x2 - Ksh.400/-TOTALSPENT= KSH.1,600/-.

In the month of June'2009 one of the residents died, by name and age;Felister Rallo 80 years old. The body was transport and buried at her home inPort Victoria, South Busia District, Rwambua village.Below isa short life story of Mrs. Felister Rallo;Felister had suffered stroke 10yrs ago at her home in Port Victoria, South BusiaDistrict. Most of the time since 1997 she has been in and out of hospita!.In mid 2008 Felisterwas admitted to OPH as a resident, because she was leftalone with no one to care for her at home. She was wheelchair bound andhad lost half of her speech as a result of stroke she had suffered.Besides thot. Felister had arthritis, hypertension and she was also type 2diabetic that had not been discovered for the past few years.At the OPH she was welilooked af ter and received all the necessarymedication with proper nutritional intake and the company of others. AIIthese contributed to the weil being of Felister and within a period of 2 monthsat OPH, she seemed to have improved drastically. Her family visited her andthey were so pleased and amazed to find her looking so weil!Felister took ill on 6thJun'09 and died on 10th Jun'09 at 8.00 pm in the sick bayat OPH. She was buried on 20thJun'2009. May she RESTN PEACE!AMEN.

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F) KENNEDY LANGIRI: Farmingl AgricuHure Department.Under thisdepartment, we do mixed farming for older personsasweil as forour families. Thusmixed farming involves the growing of crops as weil asrearing of animals on the same piece of land. Tothat relation, there isrearingof chicken. planting crops such asmaize, beans, vegetables and bananasfor beneficiaries' use.Chicken rearing.Lastyear five homes were identified to serve as passon chicks to otherhouseholds after hatching took place. Theprojected supported theconstruction of poultry houses in the identified homes. TheOIA alsopurchased the chickens to be supplied among the 5 beneficiaries.Each household was allocated 4 hens and one cock.We learned the system of Heifer international in that atter the cows calvingdown, the Sistersare expected to passon ca Ives to other needy families.Likewise,af ter the hens have hatched, the chicks are passed on to otherhousehold of beneficiaries. Thechicken project isdoing extremely weil andbeneficiaries are already passing on chicks to other HBCclients.Cultivation and planting report.Thisyear we had shortage of rain. Although the lands were prepared in goodtime, planting was done late. Therefore the crops are not vet ready forharvesting, as aresuit there isa lot of hunger in the country. But thanks to theOIA programme! Our older people are never left without food!Theproject has cultivated the land for 37 clients for long rain season. Everyclient received 10kg of DAPfertilizer, 5kg of urea for top-dressing and 2kg ofmaize seeds for planting.Concerning banana suckers,all HBCclients received and planted a suckereach. Thiswere also purchased and paid for by the project. We hope to getmore suckersfrom the ones planted so as to expand the project amongst theolder persons.BesidesassistingHBCclients to cultivate and plant their food crops. as agroup of volunteers we do assistSrto cultivate and plant some food crops atOPH.Thisseason we have planted maize, beans and sweet potatoes in thegarden at OPH.We also look af ter OPH'Skitchen gardens to ensure thatresidents get a good supply of greens most of the time.With those few remarks, we say thank you very much to our donors for givingour older persons a life to live.

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G) HELEN NEKESA: Department of finance:Thiswill be tackled by Srin-charge for elder persons. Although we work closelytogether, she isthe one to make the final decision concerning expenditure.Apart from that, Imust admit that I hail you people for having sacrificed tosupport the elderly destitute people of our country. May you be blessed andrewarded for the goed and generous werk you do for God's people.

JAN-JUN'09 ACllVllY REPORT.

Forthat reason the work of building was delayed. But now I am glad to letyou know that the work commenced on 28th Jun'09 and the proceedings aresatisfactory. The problem we are facing and might drag the constructionwork behind a bit islack of sufficient finance.The remaining KSH.240,000/- after the land transactions, has been spent onthe following:-

Sand 5 Lorries- ksh. 12,500/-Bricks 10,000- ksh.30,000/-


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Hardcore 4 Lorries- ksh. 10,000/-Ballast 3 Lorries- ksh. 18,000/-Cement 60 bags - ksh. 54,600/-Transport - ksh. 10,000/-iron bar 10 pcs - ksh8000/-DPC 10mtrs - ksh. 1000/-Wall pass 25 kg - ksh. 3000/-Timber 28 pcs - ksh. 18,660/-Nails 15 kg - ksh. 1,960/-Iron sheets 3mtrs, 35 pcs - ksh. 24,500/-Wood preservative 10 Itrs- ksh 300/-R6X6 PCS- ksh. 1,500/-Binding 5 kg - ksh. 750/-

TOTALSPENT= KSH. 193,670/-BALANCE = KSH.46,330/-Relating to the work plan, we have purchased quite a few things to completethe structure.The group kindly requests for more money to be send so as to enable usforgeahead in terms of construction.

REPORTBYSISTERLYDIA (in-charge for elderly care)And

Volunteers.

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OUD IN AFRICA JAN-JUN 2009 FINANClAL REPORT C/O GRACE AND COMPASSION CONVENT

FINANClAL REPORT:OPA ; 09-01-02-01.NOTE:THIS RE PO RT CO VER S O NLY H OM E BA SE D C AR E, 86 CLIENTS I.E . OPA: 09-01-02-01.

FINANClAL REPORT JANUARY - JUNE 2009.MONTH BA LA NCE A CT IV IT Y/ BUDGE T A CTUA L BA LA NCE IN2009 FORWARD Item s FOR E XPENSE A CCOUNT

K SH. 2009. T IL K SH.K SH. JUN'09JANUARY B/F. Food 1.644,000 745,892428,304 Medical 576,000 129,970Kerosene 92,880 37,660FEBRUARY OIA .A CC Construdion/ 666,753 416,920

RECE IVED Repairs2.293,272 Beddings/ 175,600 83,550Clothinqv.maintanence/petrol/ 204,000 79,350 2.171 ,292/-MARCH transportCommunication 30,000 16,720Salaries 624,000 312,000APRIL Farming 316,450 179,860Last offices 61,500 34,945MAY Furniture 232,000 10,000Hvoiene 14,340 5,100For volunteers 108,000 34,600stationeries 2,570 1960JUNE 1.034,018/-

TOTA L SPE NT 2.088,527

NOTE : some items that were mentioned on the 2009 budget (HBC) are missing on thisfinancial report because they have not vet been accomplished but we are soon tostart working on them.

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We kindly request for more money to be sent. so as to enable the smooth running of theproject. We are very grateful to you for your untiring financial support extended to theolder persons of mainly western Kenya and Eastern Uganda.On the column of salaries, services delivered by Mr. Juma and volunteers have beenmerged together. i.e. 444,000/- (volunteers) + 180,000/- (Nurse Services). = 624,000/-.On the other hand, I am totally impressed with the way the finance office is run overthere. The system of sending money to this ends has really improved a great deal! Sincethe year begun our older persons/ beneficiaries have lacked nothing they are entitledto get. Thisisso because there isno single day Iwent to bank and turned off due tofinance shortage. A big thank you to oll our Donors and Sponsors. May your life span beelongated so that you continue supporting our elderly destitute people.BANK D E TA ILS

BANK NAME NATIONAL BANK OF KENYA

BANK ADDRESS BUSIABRANCH

BIC NBKEKENX828ACCOUNTNUMBER 0124237092601

A CCOUNT HOLD ER

NAME OUD (OUT) IN AFRICAADDRESS P.O.BOX 527, BUSIA50400, KENYA.

JAN-JUN'09 FINANClAL REPORT. 2

report jan-jun gacc 09010200 - 09010201

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