renewing library materials in minerva

Circulation and Media Services Department

Renewing Library MaterialsInstructions for Renewing Materials Online through

Minerva, the University at Albany Libraries’ Online Catalog

Renewing Library Materials

Renewals allow library patrons to extend the loan periods on materials they have checked out from the library. Library materials can be renewed using the renewal option available through Minerva, the University Libraries’ online catalog, from any computer with an internet connection. Renewing materials in a timely manner helps library patrons avoid overdue fines!

This tutorial provides information about: • loan periods and renewal limits;• step-by-step instructions for renewing materials online;• tips for troubleshooting renewal problems.

Circulation and Media Services Department, University at Albany Libraries, SUNY

Loan Periods and Renewal Limits

Loan periods and renewal limits vary by patron type:• Undergraduates receive 30-day loan periods for books with eleven

renewals;• Master’s students receive 90-day loan periods for books with seven

renewals;• Ph.D. students have fixed due dates of January 31, May 31, and

September 30 with eight renewals;• Faculty and staff have a fixed due date of April 30 with three renewals;• Courtesy borrowers receive 30-day loan periods with two renewals.

Media and equipment receive shorter loan periods.

The University Libraries send courtesy notices via email to remind patrons of approaching due dates and inform patrons when materials are recalled—check your email regularly for email messages from the Libraries.


Instructions for Renewing Materials Online

Point your web browser to the Libraries’ home page (http://library.albany.edu), and select the link for My Minerva (renew books, find due dates, and more).


http://library.albany.edu/


Use the My Minerva Sign-in, located in the middle of the page, to access your library account and renew materials.



Students, faculty, and staff sign in with your Net ID (first and last initials, followed by six numbers), and your Unix cluster password (this is the password used for email and Blackboard).

Courtesy Borrowers sign in by entering the barcode printed on your library card (begins with 29089) in the Net ID box, and your library PIN (contact the circulation department at 442-3569 to obtain a PIN).

Select the Log On button after entering your sign-in information.



To access a list of items currently checked out and renew materials, select Loans in the Activities section of your account (click the number to the right of Loans).



From the loan screen, you can renew all of the items checked out to you or renew individual items checked out to you.



To renew all of the materials checked out to you, Select the Renew All option.



To renew individual items, select the item you want to renew from the loan screen—this will retrieve the loan details for the item.

Select the “Renew” button from the loan details screen to renew the item.



After renewing library materials, check over the due dates in your loan list to make sure your items were renewed. Patrons are responsible for ensuring library materials have been renewed.


Troubleshooting Online Renewal Problems

The following conditions will block renewals:• Patron owes library fines in excess of $10 ($1 for courtesy borrowers)• Borrowing privileges have expired• Item has reached the number of renewals allowed (renewal limits vary

—check loan policy)• Item was requested for hold/recall by another patron• Item is on reserve• Item is non-circulating and was loaned by special arrangement• Item was borrowed through Interlibrary Loan—renew in ILLiadPatrons are responsible for returning items to the Libraries before the due date when renewals are blocked—overdue fines will be applied if non-renewable items are not returned by the date they are due.


Troubleshooting Online Renewal Problems

Faculty, staff, and Ph.D. students have fixed due dates and cannot renew materials until the first day of the month in which the materials are due.

If materials are not able to be renewed using the “Renew All” feature, materials may need to be renewed individually.

If you cannot sign on to your Minerva account, you may need to reset your Unix cluster password. See http://library.albany.edu/services/technology/netids for information on resetting your Unix cluster password.

Contact the Circulation Department at 442-3569 for additional assistance.


http://library.albany.edu/services/technology/netids

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