regular meeting of council - 14 nov 2016

City of Warman

AGENDA

Regular Meeting of Council

Monday, November 14, 2016 at 6:30 PM Call to Order Approve Minutes

Regular Meeting of Council minutes for October 17, 2016 Public Hearings

Administration Reports

City Clerk's Report Report Appendices

Acting City Manager/Planning and Development Manager's Report

Report Appendices

Bylaw and Animal Control Officer Report

Report Appendices

Fire Chief Report

Report Appendices

Council & Committee Reports

Mayors Report; Student Council Representative Report; Council Round Table.

Correspondence

SaskPower Letter SUMA - News Release Premier Brad Wall Ministry of Health

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Other Reports Legends Golf Course - Minutes Legends Golf Course - General Manager Report Recreation OH&S Minutes - October 5, 2016; Recreation OH&S Minutes - November 2, 2016.

Accounts

City Accounts for Approval - November 14, 2016 Direct Deposits for Approval - November 14, 2016

Adjournment

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MINUTES OF THE REGULAR COUNCILOF THE CITY OF WARMAN

Held in the Council Chambers of Warman City HallMonday, October 17, 2016

CALL TO ORDERMayor Spence called the meeting to order at 6:30 p.m.

ATTENDANCEMAYOR AND COUNCIL: Mayor SpenceCouncillors: Philipchuk, Beck, Peterson, Dmytryshyn Shram and Tooley.CITY STAFF: Acting City Manager/Planning Development Manager Toth, Finance Manager Ferguson, Public Works and Utilities Manager Fehr, and Deputy City Clerk Mennie

ABSENT WITH LEAVE: City Clerk HadleyYOUTH COUNCIL REPRESENTATIVE: Jordan Ramsfield

APPROVE MINUTES2016-308 Tooley – PetersonThat Council approve the Regular Meeting of Council minutes for September 29, 2016.CARRIED

PUBLIC HEARINGS2016-309 Philipchuk – ShramA public hearing was convened at 6:31 P.M. to hear comments on the proposed Bylaw 2016-13, Rezoning Southlands Industrial and proposed Bylaw 2016-14, Development Plan Amendment.

No comments were received prior to or at the meeting.

Mayor Spence reconvened the Regular Meeting of Council at 6:32 P.M.

BYLAW 2016-13 – REZONING SOUTHLANDS INDUSTRIAL2016-310 Beck – PetersonThat Bylaw 2016-13, known as the Southlands Industrial Stage 1 Rezoning Bylaw, be read a second time.CARRIED

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BYLAW 2016-13 – REZONING SOUTHLANDS INDUSTRIAL2016-311 Dmytryshyn – PhilipchukThat Bylaw 2016-13, known as the Southlands Industrial Stage 1 Rezoning Bylaw, be read a third time and adopted.CARRIED

BYLAW 2016-14 – AMENDMENT TO DEVELOPMENT PLAN 20062016-312 Philipchuk – PetersonThat Bylaw 2016-14, known as the Amendment to Development Plan 2006, be read a second time.CARRIED

BYLAW 2016-14 – AMENDMENT TO DEVELOPMENT PLAN 20062016-313 Philipchuk - ShramThat Bylaw 2016-14, known as the Amendment to Development Plan 2006, be read a third time and adopted.CARRIED

REALLOCATION-ADDITION TO TRAFFIC SIGNAL TENDER – PEDESTRIAN CROSSING2016-314 Shram – PetersonThat Council approve the reallocation of $60,000 from the Capital Contingency Reserve Fund to the Traffic Signal budget to cover the installation of a pedestrian crossing walk light on the east end of Central Street.CARRIED

CROSSING RECONSTRUCTION AGREEMENT2016-315 Shram – PhilipchukThat Council approve the Crossing Reconstruction Agreement between the Canadian National Railway Corporation and the City of Warman.CARRIED

2016 TAX ENFORCEMENT LIEN2016-316 Beck – PetersonThat Council approve that lands in respect of which the amount of taxes in arrears as of October 17, 2016 that do exceed one-half of the immediately preceding year’s tax levy be subject to tax enforcement including mailing out notices, advertising the list in a local paper, adding advertising costs to municipal tax arrears and applying tax liens to those properties that still have balances remaining sixty (60) days after the Tax Enforcement advertising and mailing.CARRIED

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TAX ENFORCEMENT TO LAWYER2016 – 317 Dmytryshyn – BeckThat Council approve and authorize Robertson Stromberg to proceed under the Tax Enforcement Act to acquire title for the following described lands:

Tax Roll Number Legal Address484808700-01 Lot 33 Block7 Plan 101957115484803750-01 Lot 41 Block 2 Plan 101935043495021750-01 Lot 14 Block 39 Plan 77S28729494700950-01 Lot 59 Block 50 Plan 101954763484837800-01 Lot 8 Block 5 Plan 101968779494707100-01 Lot 9 Block 8 Plan 102038352495010200-01 Block Q Plan G3079494820850-01 Lot 18A Block 8 Plan 101846358505018150-01 Lot 6 Block 13 Plan G4165504916250-01 Lot 21 Block 6 Plan 102110724505021550-01 Lot 16 Block 17 Plan G4165

CARRIED

ADMINISTRATION REPORTS2016- 318 Shram - PetersonThat Council approve the reports of Acting City Manager/Planning and Development Manager Toth, Finance Manager Ferguson and Public Works and Utilities Manager Fehr.CARRIED

WARMAN DIAMOND RODEO’S 25TH ANNIVERSARY2016 –319 Shram – PhilipchukThat Council approve and allow for a flyby to take place at no lower than 500 feet for the Warman Diamond Rodeo’s 25th Anniversary celebrations on June 11, 2017.CARRIED

MAYOR’S REPORT2016-320 Dmytryshyn – PetersonThat the Mayor’s Report for October 17, 2016, be accepted and filed.CARRIED

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CORRESPONDENCE2016-321 Dmytryshyn – PhilipchukThat the following correspondence be accepted and files for October 17, 2016:

Member of Parliament - Kelly Block – letter; and

Warman Food Bank - Request Letter.CARRIED

Councillor Shram excused himself from meeting at 7:00 P.M. due to a pecuniary interest regarding the Warman Food Bank Donation Request.

WARMAN FOOD BANK DONATION REQUEST2016 –322 Dmytryshyn – PhilipchukThat Council approve the funding request for the Warman Food Bank and amount to be determined as per our P31-2016 Donation Policy.CARRIED

Councillor Shram returned to meeting at 7:01 P.M.

OTHER REPORTS2016-323 Shram – TooleyThat the following reports be accepted and filed for October 17, 2016:

Executive Committee minutes, September 19, 2016;

Protective Services Committee minutes, September 21, 2016;

Planning and Development Committee minutes, September 22, 2016;

Recreation and Culture Committee minutes, October 6, 2016; and

Executive Committee minutes, October 11, 2016.CARRIED

ACCOUNTS2016-324 Peterson – PhilipchukThat the City Accounts represented by cheques numbered 12149 – 12216 in the total amount of $1,235,585.58 and the payroll vouchers numbered 4099 – 4181 in the amount of $113,453.05.CARRIED

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ADJOURNMENT TIME: 7: 09 P.M.2016-325 Dmytryshyn - TooleyThat this meeting be adjourned.CARRIED

City Clerk

Mayor

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CITY OF WARMAN BYLAW 2016-14

A BYLAW TO AMEND BYLAW 2006-10, KNOWN AS THE DEVELOPMENT PLAN

The council of the City of Warman in the Province of Saskatchewan enacts as follows:

1. The Future Land Use Concept map referred to as Schedule “A” of Bylaw No. 2006-10,

is amended by changing a portion of land from “ARTERIAL/HIGHWAY

COMMERCIAL” to “INDUSTRIAL/COMMERCIAL” as shown on attached Schedule

“A”.

This Bylaw shall come into force and take effect upon the date of adoption thereof.

Mayor

S E A L

City Clerk

Read a third time and adopted this day of October 17th, 2016.

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CITY OF WARMAN BYLAW 2016-14

A BYLAW TO AMEND BYLAW 2006-10, KNOWN AS THE ZONING BYLAW

Schedule “A” to BYLAW 2016-14

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City Clerk’s Report

Regular Meeting of Council November 14, 2016

Submitted by: Brittany Hadley

City Clerk

City Clerk Comments: With elections now complete, the Clerk’s Office has shifted its focus back to our regular duties. Of these duties, a top priority over the next month will be the Council Orientation and Strategic Planning Session on November 23 and 24. The Council Orientation session will be an opportunity for Council to review important policies and requirements for their roles. The Strategic Session is Council and Administration’s opportunity to work together to set the direction for the City of Warman over the next several years. It will be a busy few days with some important information shared. Another priority for our office is the recent approval by the Province of Saskatchewan for the final requirements of the conflict of interest amendments made in November 2015 to The Cities Act. The remaining changes took affect as of October 26, 2016. These changes include a revised Form A – Oath of Office for Members of Council which the City of Warman has already utilized as well as the implementation of a Council Code of Ethics Bylaw. This Bylaw complies with minimum standards set out in Schedule 1, Part III of the Appendix in The Cities Regulations. The bylaw is required to be implemented by February 23, 2017. As such, the Clerk’s Office has begun to review our current Code of Ethics in addition to requirements made by the province. It is expected that the first draft of this bylaw will be provided in early January for Council’s review. The last major priority for our office over the next few months is the recommendation to move to a committee of the whole structure for the City of Warman. Reports on this recommendation are set to be presented to Council at the Executive Committee meeting of Council on November 21, 2016. Respectfully submitted, Brittany Hadley City Clerk

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City Clerk’s Report Regular Meeting of Council November 14, 2016

Page 2

Election – Statement of Results As per Section 139(2) of The Local Government Elections Act, 2015, Council is required to be provided with a copy of the declaration of results for both the office of the mayor and office of councillor. In addition, they are required to acknowledge the results provided by the Returning Officer through an official motion. As such, please find attached in Appendix A and Appendix B copies of the statement of results for both offices. Recommendation: “That Council accept the Statement of Results for the office of Mayor and Councillor for the 2016 Municipal Election for the City of Warman.”

Acting City Clerk As of November 25, 2016, I will officially begin my leave. As such, it is required that Council appoint Diane Mennie, the current Deputy City Clerk, as Acting City Clerk until my return. Diane will begin acting in this role immediately attending all upcoming Council and Committee meetings. Recommendation: “That Council appoint Diane Mennie as Acting City Clerk effective immediately.” Returning Officer In order to complete all requirements of the Returning Officer, Diane Mennie must be appointed as the Returning Officer for the City of Warman. Recommendation: “That Council appoint Diane Mennie as the Returning Officer effective immediately.”

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Acting City Manager/Planning and Development Manager’s Report


Submitted by: Brad Toth

Acting City Manager/Planning and Development Manager

Below is an update on some of the larger projects currently taking place in the City of Warman: Reservoir- Work continues on the water reservoir project, the majority of the floor was poured over two days with excellent coordination between the contractor, the City and the elementary school. I am not aware of any complaints to date on this process. Logistics for the pours is critical as during a typical pour there is a cement truck showing up every 4-6 minutes. Work will continue on the reservoir over winter, hoarding will be used and it is hoped that the entire concrete structure for the reservoir will be completed by early next year. Completion for the reservoir and pump house is slated for late 2017. Rail Crossings- The rails and base structure were excavated and replaced at the 6th Ave intersection on November 3, we (the City) also did some patch work paving around it and the transition is quite smooth now. The City will review in the spring and may do some further work to make the driving surface smooth through our pavement management budget. The rail and base structure will be replaced at the Industrial Road crossing on Tuesday, November 8, 2016. CN is aiming to install the arms and bells in the next couple of weeks. Unfortunately, we will be unable to complete the sidewalk at Industrial Road from South Railway to North Railway this year as it took longer than anticipated to get the necessary approvals from CN to construct it. This item will be re-budgeted and completed first thing in the spring of 2017, a contractor and price has already been set. Street Lights- The City continues to work with SaskPower to get street lights installed on Centennial Blvd from Augusta to Highway 305. Originally SaskPower stated the work would be completed in the spring of 2017. The City continues to emphasize the importance of installing these lights now as traffic is continually increasing on this stretch of road and visibility is poor at night. If we cannot get the lights installed we may look at some temporary lighting or reflectors for the interim specifically on medians. Traffic Signals- Traffic Signals at all four intersections have been erected, the wiring is in however, we are waiting for SaskPower to connect the power into the boxes. This will not be a typical SaskPower delay we are hopeful the power will be connected in the next week, timing will then be completed and the lights will go live. We will ensure that once we have a firm date proper notice is given. Construction of the pedestrian walk at the college will begin next week and should be completed at the same time.

Attached you will find the Turbidity Report for the City of Warman for October 2016. Please note there are no instances of non-compliance and the City continues to enjoy clean drinking water.

Respectfully submitted, Brad Toth Acting City Manager/Planning and Development Manager

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Planning and Development Manager’s Report Regular Meeting of Council November 14, 2016

2

Amendment to Development Plan 2006- Bylaw 2016-14 A small miss-print in the advertisement for the first public hearing has caused the City to re-advertise the public hearing and hold a new one to ensure there are no comments or concerns related to Bylaw 2016-14. We are not required to pass a separate or new bylaw just convene a second public hearing. The Warman Development Plan 2006 must be amended prior to the subdivision approval of Southlands Industrial Stage 1. Currently, Development Plan 2006 allows for only Arterial and Highway Commercial in this area. Development Plan 2006 will be amended to allow for a mix of both arterial commercial and industrial in the new subdivision. A copy of the amendment has been attached as Appendix “A”. The revised advertisement has run in the local paper for one week and no comments or concerns have been raised. Recommendation: “Council hold a public hearing to ensure there are no concerns related to Bylaw 2016-14.” Snow Dump Agreement 2017 The City plans to have its snow dump for the 2016/2017 season in the same location as it was for the 2015/2016 season. The location on the south end of Warman worked well last year and no major concerns were raised. The agreement has not changed with the exception of updating dates. The City will be required to provide an Environmental Site Assessment following the 2017 season and as always will be responsible for any clean up on the site related to garbage and debris once the snow melts. The City is also responsible for reimbursing the taxes for the property as it is privately owned. A copy of the agreement has been attached as Appendix “B”. Recommendation:

“Council pass a motion approving the Snow Dump Agreement.”

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Cmror(3comm»

Monthly Water Plant Results for Chlorine and Turbidity

For the month of October 2016

Free Chlorine Total Chlorine Turbidity

(mg per litre) (mg per litre) (ntu)

Range 0.04 1.45 0.12

to to to

0.08 1.61 0.19


Regulation Only need .1 mg/litre if Must be above .5 mg per Never to exceed 1.0 ntu

(Asper Water total chlorine .5 or above litreSecurity Agency

l

cannot be maintainedOperating Permit)


Incidents ofNon Compliance 0 0 0

Brad Toth

$<Randy Fe

Acting City Manager Public Works and Utility Manager

Jj~ILi-ZolwDate presented to Council

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Snow Dump AgreementThis contract is made and will take effect on ______ day of ______________, 2016

BETWEEN

The City of Warman (the “City”)

AND

KH Developments Ltd.

Engagement:

KH Development is providing land to the City of Warman for temporary use as a snow dump for the 2016/2017 season, this contract and location shall be reviewed on an annual basis.

KH Developments Ltd. agrees to:

Provide land that is legally described as LSD-3-25-38-05-3, Parcel Number 145390204 for temporary use as a snow dump for the 2016/2017 season.

The City of Warman agrees to:

Be responsible for any and all costs associated with the construction and management of the snow dump.

Be liable for any and all costs to clean up any and all contamination that may result from the snow dump being located on the subject parcel, being determined by a professional engineer, registered in the Province of Saskatchewan.

The City of Warman shall provide an Environmental Site Assessment Phase 1 following the 2017 season.

Provide all signage necessary to manage the snow dump. Maintain the snow dump for the life of the project. Clean up any debris or garbage that is a result of the snow dump, as early as possible in 2017.

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Maintain the site as neat and tidy for the life of the project. After the completion of the 2017 season the City of Warman will provide KH Developments

with a phase 1 assessment, to indicate if any remediation is required. For compensation for the use of the land as described as LSD-3-25-38-05-3, Parcel 145390204,

the City of Warman will reimburse KH Developments for the complete amount of the property tax on said property.

Payment Method and Schedule:

Upon signing of the agreement payment and as determined and agreed upon any costs associated with the development will be invoiced by KH Developments and paid by the City of Warman. All invoices are due within 30 days of invoice date.

Approval:

KH Development Ltd. and the City of Warman have read and understand all of the above terms and agree to engage in this project and fulfill all applicable responsibilities. Further, both parties acknowledge that independent legal representation has been recommended to advise the parties of their legal rights and obligations that arise from the execution of the above contract. Notwithstanding such advice, both parties agree that they do not wish to seek independent legal advice and expressly acknowledge that they herby waive their right to seek independent legal advice as to each party’s rights and obligations.

No supplement, modification, waiver or termination of this Agreement is binding unless signed in writing by both parties.

It is understood that the City may only be bound upon resolution of Council. Accordingly, the Developer understands that no modification of this Agreement, representation, warranty, collateral warranty, or other agreement between the Parties may be validly binding upon the City, until such time as a binding resolution or bylaw has been passed with relation thereto, and has been communicated to the Developer.

The Developer hereby indemnifies and saves harmless the City with respect to any claim, action, judgment, cost or expense incurred by or assessed against the City in respect of damages suffered by the City arising out of any act or omission of the developer.

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The City hereby indemnifies and saves harmless the Developer with respect to any claim, action, judgment, cost or expense incurred by or assessed against the Developer in respect of damages suffered by the Developer or any third party claim arising out of any act or omission of the City

______________________________________________ _____________________KH Developments Ltd. Date

______________________________________________ _____________________Sheryl Spence- Mayor-City of Warman Date

______________________________________________ _____________________Brad Toth – Acting City Manager – City of Warman Date

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Bylaw and Animal Control Officer’s Report


Submitted by: Wade Eberle

Bylaw and Animal Control Officer

Bylaw and Animal Control Officer Comments: With the start of fall Bylaw and Animal Control was extremely busy dealing with animal control issues, bylaw enforcement as well as providing assistance for the City of Warman Fall Cleanup and the municipal election. Over the past two months a total of nine animals were placed in our pound with six of them ending up at the SPCA. I am happy to report of those animals that ended up at the SPCA all were adopted. As I mentioned, in addition to dealing with regular bylaw enforcement and patrols, my department also assisted with municipal elections. With several advanced polls as well as the election day we were busy assisting with parking (especially at the Brian King Centre), and ensuring that all rules were followed as directed by the Deputy Returning Officer. Fall Cleanup also kept us very busy. My department was in charge of checking alleys to ensure that any items placed after the cleanup were removed. In general we received excellent compliance from residents. As we move into November we will be focusing on educating the public about changes to the parking near traffic lights especially at the corner of 6th and Central Street. This will be an ongoing task for the next few months as we work to inform residents and keep them safe. Respectfully submitted, Wade Eberle Bylaw and Animal Control Officer

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MONTHLY MUNICIPAL BYLAW ENFORCEMENT REPORT

TO: WARMAN CITY COUNCIL MONTH: SEPTEMBER 2016

DATE: 11/08/16

ENFORCEMENT

COURT

CONVICTIONS

VOLUNTARY

PENALTIES

WARNINGS DISMISSED WITHDRAWN

DOGS 2 3

CATS 0 0

PARKING 1 4

LICENCES

NOISE

NUISANCES

PARKS

OTHER

COMPLAINTS DOGS TAKEN CATS TAKEN

INVESTIGATED 68 TO THE SPCA:1 TO THE SPCA 3

NUMBER OF DOGS NUMBER OF CATS

PUT IN THE POUND:2 PUT IN THE POUND:3

FILES UNDER AMOUNT OF FINES AND PENALTIES

INVESTIGATION:0 PAYABLE TO THE CITY OF WARMAN FOR: SEPTEMBER 2016: $70.00

FINES: YEAR TO DATE: $ 4510.00

COMMENTS:

FILES FOR THE MONTH OF SEPTEMBER 2016, ARE AS FOLLOWS:

Animal Complaints:

3 warnings were given for dogs barking;

1 fine was given for a dog running at large & pound fees;

3 cats and 1 dog were taken to SPCA.

Parking:

1 fine was given for parking infraction;

4 warnings given for parking infractions with vehicles & trailers.

Other:

Fall cleanup has started

Respectfully submitted,

Wade Eberle


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MONTHLY MUNICIPAL BYLAW ENFORCEMENT REPORT

TO: WARMAN CITY COUNCIL MONTH: OCTOBER

DATE: 11/09/16

ENFORCEMENT

COURT

CONVICTIONS

VOLUNTARY

PENALTIES

WARNINGS DISMISSED WITHDRAWN

DOGS 3 3

CATS 0 0

PARKING 1 2

LICENCES

NOISE

NUISANCES

PARKS

OTHER

COMPLAINTS DOGS TAKEN CATS TAKEN

INVESTIGATED 41 TO THE SPCA:1 TO THE SPCA 1

NUMBER OF DOGS NUMBER OF CATS

PUT IN THE POUND: 4 PUT IN THE POUND:1

FILES UNDER AMOUNT OF FINES AND PENALTIES

INVESTIGATION:0 PAYABLE TO THE CITY OF WARMAN FOR: OCTOBER 2016 $250.00

FINES: YEAR TO DATE: $ 4760.00

COMMENTS:

FILES FOR THE MONTH OF OCTOBER 2016, ARE AS FOLLOWS:

Animal Complaints:

3 warnings were given for dogs barking;

3 fines were given for dogs running at large & pound fees;

1 cat and 1 dog were taken to SPCA.

Parking:

1 fine was given for parking infraction;

2 warnings given for parking infractions with vehicles & trailers.

Other:

Fall Cleanup is still under way

Respectfully submitted,

Wade Eberle


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Fire Chief’s Report Regular Meeting of Council

November 14, 2016

Submitted by: Russ Austin Fire Chief

Fire Chief Comments: It is always exciting to do the first report for an incoming Mayor and Council. I will highlight in this report a few items to get everyone “up to speed” on what has happened in the last month or so for my department. The guideline for street design pertaining to fire department access of new developments has been completed and is attached to this report. Feedback from MuniCode was very favourable, and it will certainly help us going forward to make sure we do not have to go and fix any access issues after the pavement and cement are down. In saying that, we did have an access issue for the new schools, but with our guidelines established and in hand myself and Clayton from Municode attended to share our thoughts. The site manager and contractors quickly addressed the issue to conform to the code with no issues at all. Our Dine and Dance raised approximately $14,000 from the event and silent auction. Our Association pledged $10,000 of this to a community fire safety trailer initiative that the Saskatchewan Association of Fire Chiefs is leading. We are trying to put a trailer into every zone where departments can share the unit, and provide education from school-aged children on up. I will provide more updates on this as it progresses, but our zone has raised approximately 40% for the first unit in Saskatchewan right now. Grass fire season came to a dramatic end with the 30cm of snow, but now with the extended fall we are still anticipating some fires in the coming 2 weeks as our rural friends try and catch up before the snow is here to stay. Call volumes are steady but manageable, and it appears we will be slightly down for total emergency calls this year. We certainly are prepared if those 40+ call months re-appear. In closing, let me again extend a warm welcome to our newest Councillor Jones and the rest of our returning Mayor and Council. Congratulations on continuing the course with the new mandate of the rate payers and the knowledge that voters liked where the City was headed. I’m sure there was many new items discovered from your door-knocking efforts and look forward to continuing to make Warman a great place to call home. Respectfully submitted, Russ Austin Fire Chief

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Warman Fire Rescue Monthly Statistical Report for October, 2016

Total calls for Emergency Response: Month = 35 Year = 297

Total Medical / Public Assistance calls: Month = 22 Year = 200

2 calls were for chest pain and cardiac issues, 2 full cardiac arrests 6 calls for weakness/dizziness/fainting issues 5 calls were for children under 9, mostly trauma related (sports, falls, accidental injury)

Total Fire / Rescue calls: Month = 13 Year = 97

7 call was for fire alarms, all within city limits 1 call was for mutual aid in Osler for a large structure fire- ladder truck, pumper attended 2 calls were for Collisions (1 New 305, 1 Hwy 11 South) neither at intersections 1 call was for a backyard fire- bylaw complaint- no fine issued 1 call was for a vehicle fire. 1 call for a grass fire (cigarette but thrown in ditch cause)

Russ AustinFire Chief Russ AustinCity of Warman Fire Rescue

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WARMAN FIRE RESCUE MONTHLY STAT ANALYSIS

MEDICAL CALLS 2013 2014 2015 2016 FIRE CALLS 2013 2014 2015 2016

JAN 19 20 18 JAN 11 10 6

FEB 17 25 18 FEB 7 5 7

MAR 7 20 19 MAR 9 7 7

APR 11 13 16 APR 12 8 16

MAY 14 20 26 MAY 15 13 14

JUN 14 21 33 JUN 6 23 8

JUL 12 19 12 JUL 8 6 9

AUG 10 20 23 22 AUG 7 10 9 5

SEPT 20 14 19 14 SEPT 13 6 9 12

OCT 24 12 24 22 OCT 8 13 11 13

NOV 21 21 19 NOV 15 9 11

DEC 12 26 20 DEC 11 6 10

TOTALS 166 187 243 200 111 112 122 97

ALARM CALLS 2013 2014 2015 2016 MVC'S 2013 2014 2015 2016

JAN 5 1 2 JAN 5 5 4

FEB 4 2 4 FEB 3 2 0

MAR 4 2 2 MAR 1 2 4

APR 7 5 5 APR 1 1 2

MAY 11 2 9 MAY 0 3 2

JUN 3 6 6 JUN 0 6 2

JUL 3 4 7 JUL 5 2 0

AUG 3 4 5 1 AUG 0 3 2 2

SEPT 4 4 6 7 SEPT 5 3 2 1

OCT 0 6 6 7 OCT 6 2 4 2

NOV 1 5 4 19 7 1 5

DEC 5 4 6 DEC 3 1 2

TOTALS 13 60 49 50 21 25 36 19

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City of Warman Department of Planning and Development

SITE PLAN REQUIREMENTS for Group Dwelling, Assembly, Commercial and Industrial Sites

Original Document Layout – City of Saskatoon Building Standards Division

Submission RequirementsSigned and sealed site plans are required for all sites where the fire department access (FDA) route is a private roadway (ie on the property and not on a City street). A site plan shall be signed, dated and sealed by a design professional licensed to practice in the province of Saskatchewan. The sealed site plan will be reviewed to ensure the requirements of the National Building Code (NBC) are met. Any changes to the approved site layout, including the number of buildings or building locations on site, drive aisles and FDA route changes, require an updated signed and sealed site plan to be submitted for review by the City of Warman and their designated Building Officials.* Please note site plans submitted after approval of civic addressing are required to be updated to reflect approved civic addressing.

Site Plan Review ScopeThe signed and sealed site plan is reviewed for site layout including building size and locations, fire department access route design, spatial separation requirements and addressing approval.

Drawing RequirementsThe signed and sealed site plan shall be prepared to professional drafting standards in accordance with City of Warman Planning and their designated Building Officials.

The site plan shall be scalable and dimensioned in order to measure FDA and building footprint.

The site plans shall detail the approved civic addressing or the proposed addressing. The site plan shall dimension the FDA access route including clear width and turn

radius as well as hydrant locations (City and private).

FDA Route Design Requirements The access route shall be designed to meet the following NBC requirements as outlined in Article 3.2.5.6:

Clear width not less than 6 metres, Centreline turning radius not less than 12 metres, Overhead clearance not less than 5 metres, Change in gradient not more than 1 in 12.5 over a minimum distance of 15 metres, Designed to support expected loads imposed by firefighting equipment and be

surfaced with concrete, asphalt or other material designed to permit accessibility under all climatic conditions,

Turnaround facility for any dead-end portion of the access route more than 90 metres long and

o Bulbs/circles – the radius shall include the clear 6 metre width and a 12 metre turning radius (15 metre outside turning radius) or

o Hammer head turns may be approved at the discretion of Building Official. Connected to public thoroughfare

o Main entrance to the site for FDA shall be off a public street or o Access off an alley/lane may be approved at the discretion of Building Official.

Please note owners are responsible for keeping FDA route clear of snow and debris.

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Sample FDA Routes

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Mayor’s Report Regular Meeting of Council

November 14th, 2016 Submitted by: Mayor Sheryl Spence

“Every moment is a fresh beginning.” ~T.S. Eliot

Congratulations to the 2016 - 2020 City of Warman Council

Mayor Spence Comments: As we begin our 2016-2020 term, I want all of us, as members of the City of Warman Council, to think about our election journey over the past few months and reflect on all of the comments that we have received from our residents during this time of community engagement. Keep these important messages from our residents in mind as we begin this term and continue to make important decisions for Warman. I also want us to be encouraged by the fact that we are all sitting around this table because our community has faith that we will work hard, continue with community engagement, and represent Warman to the best of our ability. I know I look forward to this next term as we work with our Administration, committee members, fellow elected colleagues and the community as a whole to make Warman the best place to call home. With the election over, the last couple weeks have been a whirlwind of activity for me as I have continued to represent the office of Mayor for the 2012-2016 term. On November 1st, we had a class of grade fives from the Warman Middle School visit City Hall. They were well equipped with excellent questions and it was evident that the teacher had prepared them for their own mock municipal election in their classroom. This mock election allowed students to study the profiles of each candidate for the Warman election and their platforms (through the articles in the Gazette). The students were very proud to share their results from their election, noting that six out of the seven members of our 2016-2020 Council were chosen by the students as their new Council. All in all, the class visit was a very inspiring one as it highlighted how eager the youth of our community are in being involved in the future of Warman. The visit concluded with the students asking if they could send questions to our current Council about important issues, I encouraged them to do so and I would expect to see some letters in the near future. In addition to my visit with the grade fives, I was also fortunate enough to have the opportunity to meet with fifty grade

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four students to discuss municipal government and the City of Warman. Again, the students were well equipped with questions for me and were eager to learn more about our great community. I look forward to continuing these class visits throughout our new term and can’t wait to see what questions they have in store for me. Another event that I was fortunate to attend this past week was Osler’s Lord of the (Sausage) Rings event. The event was very successful again this year, selling out prior to the event day. The winner of this year’s competition went to Riverside Meats and Warman’s own J&J Sausage received the best texture award. As judge alongside Mayor Helmuth of Rosthern, Mayor Wagner of Hague, Mayor Clarke of Saskatoon and Warman’s own Terry Pugh I was honoured to be involved and I want to congratulate all participants. As many of you may also have heard, I was challenged to a friendly competition with my counterpart, Mayor Kent Muench of Martensville this past week (regional partnerships at their finest). With the 3A nine-man Provincial Championship game on the line on Saturday, November 12, 2016 a friendly wager was made where the loosing team’s Mayor will have to wear the winning team’s jersey during the next regular scheduled council meeting. As I write this I do not know the results of the game so here is to hoping Warman does well and Mayor Muench will be proudly wearing a Wolverine’s jersey! The last official duty in my role as Mayor for the 2012-2016 term before I begin the term as mayor was to attend three Remembrance Day ceremonies in our community. The first ceremony was held at the Warman High School where the students planned the entire event. It was a wonderful tribute to our veterans and the students should be very proud of themselves. The second ceremony was held at the Warman Middle Years School where students again paid their respects to the brave women and men who have fought to protect the freedoms we enjoy every day. The last ceremony was the Warman Remembrance Day Ceremony on November 11, 2016. This ceremony was held for the first time in the Legends Centre to allow for more of our residents to come to pay tribute to the veterans of our community, of our province and of our country. I want to thank every person who took time to plan these Remembrance Day events, your dedication to our community and to our veterans is so appreciated. As we look on to the next term, I am filled with anticipation about what the future holds for Warman and I look forward to working with each of you. I also am very excited to attend our own ‘Swearing In Ceremony’ on Monday before our first official council meeting as the 2016-2020 City of Warman Council. Please note I will be away from November 18-25, 2016 for FCM Advocacy work in Ottawa. Respectfully submitted, Mayor Sheryl Spence

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Resolutions Resolution required – A resolution is required to appoint Councillor Gary Philipchuk as Deputy Mayor for the 2016-2020 term for the City of Warman. Resolution required – A resolution is required for the Committee appointments of Councillors for the City of Warman. It is recommended that the appointments remain the same as prior to the October 26, 2016 election, with the exception of Councillor Jones who would assume all appointments previously held by Councillor Dmytryshyn. It is recommended that these appointments remain in effect until January 2017. Resolution required – A resolution is required to allow Councillor Peterson to attend the Maidstone RCMP Detachment tour in Maidstone, Saskatchewan. Resolution required – A resolution is required to allow Councillor Philipchuk to attend the City Mayors Caucus in Regina, Saskatchewan on November 18, 2016. Resolution required – A resolution is required to allow Councillor Philipchuk, Councillor Beck, Councillor Shram and Councillor Peterson to attend the SUMA Regional Meeting in Osler, Saskatchewan on November 22, 2016. Resolution required – A resolution is required to allow Mayor Spence, Councillor Philipchuk, Councillor Beck, Councillor Peterson, Councillor Shram and Councillor Jones to attend the SUMA Convention on February 5-8, 2017 in Saskatoon, Saskatchewan. Resolution required - A resolution is required to allow the College of Nursing to use the City of Warman logo for all future promotional materials for the Nurse Practitioner Clinic Business Plan. Upcoming Events Saturday, November 26, 2016 - 3:00 P.M. -7:30 P.M. – Family Mingle and Jingle – Brian King Centre Saturday, December 3, 2016 - City of Warman Christmas Party – Brian King Centre Sunday, December 4, 2016 – 7:00 P.M. – Community Carol Festival – Brian King Centre Monday, December 12, 2016 – 7:30 P.M. - Council/Manager Christmas Social – Council Chambers Wednesday, December 14, 2016 – 11:30 A.M. to 1:00 P.M. – Christmas Luncheon - Prairie Links Restaurant Newsletter Submission Newsletter submissions will begin in January 2017 with submissions by committee chairs.

.......................................................................................................

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On Oct 20, 2016, at 12:20 PM, Luimes, Janet <[email protected]> wrote:

Hello Sheryl, I was wonderful to meet you again at the Steering committee meeting last evening as we work together on this exciting project to address the health needs of Warman. As mentioned last evening, we are creating some promotional materials/handouts to lobby key stakeholders (government, public etc.) on the role of NP’s and NP-led clinics. Given this is a joint College of Nursing and City of Warman project, we were hoping to use the City of Warman Logo and College of Nursing Logo to promote the joint initiative. The slogan for the current document we are working on is:

NP’s in Warman: Family Care Clinic

A Joint Health System Development Project with the College of Nursing and the City of Warman

Nurse Practitioner’sThe Right Provider for Warman

Right Now I am interested on your thoughts on this slogan as well as whether or you would consider having the City logo appear with the College of Nursing logo on such materials. If you have any questions, please feel free to let me know. Sincerely, --Janet <image001.png> Janet Luimes, RN(NP), MScNActing Director, Nurse Practitioner ProgramAssistant Professor – Academic ProgrammingCollege of Nursing, University of Saskatchewan 4212 Health Sciences Building, E-Wing, 104 Clinic PlaceSaskatoon, SK, S7N 2Z4Email: [email protected]: (306) 966-8426Fax: (306) 966-6621

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mailto:[email protected]

mailto:[email protected]

Student Council Representative ReportRegular Meeting of Council

November 14, 2016

Submitted by: Jordan Ramsfield

Student Council Representative Comments:

On Monday, October 26, 2016, the Warman High School and Warman Community Middle School Band Program hosted their very first recital called the “Squeak and Squawk”. For many of the students, this was their first time ever holding their instruments. All the students received a one-hour group lesson from members of the Warman Community Band and Saskatoon Orchestra and after, all parents were invited to watch them play a piece as one whole band. This event was a great introduction to the new band program and made the students eager to practice their pieces and hopefully be able to play more than just a couple notes.

The Warman High School SRC started a food drive, teaming up with Farm Credit Canada and the Saskatoon Food Bank in hopes of breaking the previous year’ record of 750 pounds of food last year and just over 900 pounds of food the year before, setting our goal to 1000 pounds. We made this a competition between third period classes and on the final day for donation, volunteers from Farm credit Canada and the Saskatoon Food Bank were overwhelmed when they walked into the high school and saw every table and piece of floor in the front commons area covered in nonperishable food items. After calculating every bag and box before they were loaded into the five-ton truck, we crunched the number and it was revealed that we had surpassed our goal by over four times. We had collected 4240 pounds of food.

The Warman High School and Warman Community Middle School, along with the help from other members of the community are in the process of creating a goal to raise $5000 to Sponsor “A Day in the Inn” with the Saskatoon Friendship Inn. After we have raised the needed amount, students from each school will get the opportunity to go to The Saskatoon Friendship Inn and be able to either volunteer in the kitchen, serve food, or help on the main floor. We want to do this type of local fundraiser to help our students see the impact they have on other people, whether they build a school, build a well or help out locally.

This past weekend, Warman High hosted the provincial finals for football. Our Wolverines were facing off against the Martensville Royals. Both teams would like the thank everyone who came out to watch and support their schools.

Respectfully submitted;

Jordan Ramsfield

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Planning a

SUSTAINABLE POWER FUTURE October 2016

SASKPOWER

As the province’s primary provider of electricity we have approximately 3,200 employees who serve about 520,000 customers throughout the province. We have approximately $10 billion in generation, transmission and distribution assets.

KEY CHALLENGES

Saskatchewan is facing an ongoing power challenge:

Demand is growing: We’ve seen over 15 per cent growth in demand over the past five years, and

we expect that to grow by at least one per cent annually for the next five.

We have an aging system: Most of it was built between 1960 and 1985 and is reaching the end of

its useful life. As a result, power outages are on the rise – they’re happening more frequently and

lasting longer.

We must generate power from cleaner sources to meet new and emerging emissions regulations.

MEETING THE CHALLENGES

We’re making historic levels of investment – approximately $1 billion a year – to meet the needs of the future. We’ve also announced our goal to reduce emissions by approximately 40 per cent (from 2005 levels) by doubling our renewable generating capacity by 2030. For more information about our plans for the future, visit saskpower.com/future

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Planning a

SUSTAINABLE POWER FUTURE October 2016

INVESTING TO SUPPORT GROWTH AND IMPROVE RELIABILITY In recent years, SaskPower has invested over $225 million in the Saskatoon area to keep up with growing customer demand, meet environmental commitments and renew an aging power grid. So far in 2016, customers in the area have made over 1,300 new connection or reconstruction requests. Maintenance work, worth $25 million, includes rejuvenating or replacing underground power lines, upgrading or rebuilding stations that deliver power to customers, upgrading or replacing electrical devices that assist field technicians in finding problems, adding wildlife protection to keep electrical components safe from birds or rodents and trimming trees near power lines.

Over the past five years, SaskPower will have spent about $180 million on the Saskatoon Area Reinforcement project. Two new high voltage power lines worth approximately $65 million came online in May and July, providing more capacity to some of SaskPower’s industrial customers. Construction of a high voltage power line worth over $20 million is underway and scheduled to be in-service by spring of 2017.

Some of the projects require planned power outages in order for us to safely complete the work. Customers will be notified in advance. We thank those impacted for their patience. All planned power outages are listed on saskpower.com and on Twitter @SaskPower. #PowerToGrow

WHAT YOU CAN DO

If you have trees growing too close to a power line, you can request a SaskPower crew come to your home or business, free of charge. Don’t attempt to trim a tree yourself if it’s near or in contact with a power line. Submit your tree trimming request online or call us at 1(888)757-6937 to report the situation.

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tel:18887576937

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of 60

The Legends Golf Club Spring AGM MinutesTuesday, Agril 26, 2016

Prairie Links Restaurant & Lounge

1. Call to Order 6:30pm - S. Gatzke

2. Chairperson’s remarks and introduction of Board members - S. Gatzke

3. Registration report - C. Prentice

Legends members present: 42

Executive Board in attendance: 8

Chair: Shane Gatzke, Vice Chair: Dave Putz, Secretary: Scott Prestley,Treasurer: Walter Loewen, Jim Engdahl, Gary Philipchuk, Roy Bedient, EdPryznyk

4. Adoption of Agenda - S. Gatzke

Motion to adopt(T. Beaulieu, R. Bourne) carried

5. Adoption of Minutes from Fall 2015 AGM - S. Gatzke

- change to be made to include bylaw # for proxy voting, and to add name of

auditor

Motionto adopt as per changes made (G. Pryznyk, D.Dyck) carried

6. Business arising from previous minutes - S. Gatzke

- clarify proxy voting

- group of people in charge for this process 1. Board member 2. Member of course 3.

Club staff member

7. Cityof Warman report - G. Philipchuk

-as read by G. Philipchuk

8. Treasurer's report: Presentation of 2015 Audited Financial Statement- W. Loewen

of 60

. highlighted net income, and operating cost, and assets

— highlighted restaurant short comings

Motion to accept report as read (W. Loewen, A.Anderson) carried

9. General Manager’s Report - C. Prentice

- in?ux of Mcllroymembers, 245 members and growing, Prairie Links is fullyopen

- loyality program rolled -out for members and non-members, 35 tourneys booked,

leagues start in may

— Sask. Mens AmatuerJuly 18-21

Motion to accept report as read (T. Beaulieu, B. Rudichuk) carried

10. Strategic Plan Update - J. Engdahl

- A meeting willbe scheduled in May

- updates willcontinued to be added to website

- fundraising ideas willalso be discussed

11. Restaurant Report - C.Prentice

-A feasibility committee was developed

- 3 option to be looked at based on restaurant success this season

- 1. closing during winter months 2. keep operating tillcalendar year 3. tender out

operation

- D. Mclntosh asks ifthere is any outside interest; 0. Prentice responds nothing

lately

12. Board Openings in Fall 2016 - S. Gatzke

- 3 openings in the fall

- 1 current postion open - interested parties to approach the board

of 60

13. New Business:

- none

14. Adjournment 7:03pm

Motionto adjourn (G. Pryznyk, S. Jones) carried

of 60

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of 60

Legends Board of Directors MeetingMinutes Oct 18

Pro Shop

Attendance — Shane Gatzke, Dave Putz, Walter Loewen, Gary Philipchuk, Clayten Martens,Garnet Chambers

Absent - Jim Engdahl

Also Present — GMI Head Professional — Craig Prentice

1. Call to Order — 9:11pm

2. Nominations for Chair of Board — Dave Putz (S.Gatzke, R. Bedient) wins by acclamationcarried

3. Nominations for Vice Chair of Board — Clayten Martens (S. Gatzke, W. Loewen) wins byacclamation carried

4. Nominations for Secretary — Walter Loewen (S. Gatzke, R. Bedient) wins by acclamationcarried

5. Nominations for Treasurer — Shane Gatzke (R. Bedient, W. Loewen) wins by acclamationcarried

6. Next Board Meeting Date — Oct 27"‘,2016

Adjourn Meeting — 9:16pm — (R. Bedient) carried

of 60

Legends Board of Directors Meeting MinutesSept 22, 2016

Maintenance Building

Attendance - Chair - Shane Gatzke, Vice-Chair — Dave Putz, Treasurer - Walter Loewen, GaryPhilipchuk, Jim Engdahl, Sandy Penkala

Absent - Roy Bedient

Also Present - GMI Head Professional - Craig Prentice

1. Call to Order - 6:58pm

2. Adoption of previous board meeting minutes - Aug 18, 2016Motion to adopt (D. Putz, S. Pankala) carried

3. Old Businessa) Capital Planning Committee - Bedient, Philipchuk, Engdahl, Prentice

- Motionto announce the sale of LifetimeMemberships at the Fall AGM (G. Philipchuk,W.Lowen) carried. b) Strategic Planning Committee

= - Shane sent out the ?nal document that Dwight provided Craig- Craig Quarterly Review (J. Engdahl, W. Loewen, D. Putz)

c) Restaurant Feasibility Committee - Putz, Prentice, Gatzke- Motionto continue to operate Prairie Links untilOctober 31 and all staff ith theexception of the Head Chef be laid off. And Head Chef be laid off December 31(Dave, Sandy) Carried- Motion to following October 315‘the restaurant to open for events that net a profit.(D. Putz, J. Engdahl) Carried

d) Nomination Committee - Gatzke- Shane continue to talk to members.- Shane provided a Board Feedback to establish what skill sets we are lookingforin a board member.

e) Superintendent Search Committee -

— Craig and Keith have put together Job description and technical requirements- Range of salary of $60 - $65K- Keith is going to fonNard the job description to the Turf GolfAssociation

5. Treasurer’s Report - LoewenMotion to accept as read (W. Loewen, J. Engdahl) carried

of 60

6. Officer Reports - Prentice- Motion to accept the $500 deposit membership incentive program - members will

receive 2016 rate (J. Eng, D. Putz)- Motionto accept report as read (3. Penkala, W. Loewen,) carried

7. New Business

a) Fall AGMDate - October 18”‘.b) Suggestion — Signage for Hole 1 & Hole 10c) Suggestion — Signage for Golf Course on Highway signage

8. Next Board Meeting Date - Oct 13*,2016 &October 20*",2016

9. Adjourn Meeting — 8:20pm - (S. Penkala, W. Loewen) carried

of 60

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