regular council - 02 nov 2021 - agenda - pdf

AMENDED AGENDA

Council Meeting No. 1 of 2022 [First Meeting of Last Term of Council]

November 2, 2021 at 6:00 p.m. Council Chambers, City Hall, 410 Kinchant Street

Limited seating, as per

ORDER OF THE PROVINCIAL HEALTH OFFICER (Pursuant to Sections 30, 31, 32, 39, 54, 67 (2) and 69 Public Health Act, S.B.C. 2008) GATHERINGS AND EVENTS – SEPTEMBER 10, 2021

(Council Meeting Video Recordings/Meeting Minutes Found at "Quesnel Civicweb")

Page A. CALL TO ORDER - Mayor Bob Simpson

B. RECOGNITION OF LHTAKO DENE TRADITIONAL TERRITORY

C. APPROVAL OF AGENDA:

1) Addendum: REMOVE Item F.1) Delegation - Westrek Geotechnical Services Ltd. - Tim Smith, Engineering Geologist & Principal

[Addenda]

D. ADOPTION OF REGULAR MINUTES:

4 - 8 1) Adopt Regular Council Meeting Minutes of October 19, 2021

9 - 10 2) Adoption of Public Hearing Meeting Minutes of October 19, 2021

E. PRESENTATION(S):

F. DELEGATION(S):

[Addenda]

G. ITEMS ARISING FROM PREVIOUS SPECIAL CLOSED MEETINGS:

H. UNFINISHED BUSINESS:

I. COMMITTEE REPORTS:

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REGULAR COUNCIL AGENDA NOVEMBER 2, 2021

Page 11 - 17 1) Financial Sustainability & Audit Committee Chair Summary of October

26, 2021 - Councillor Elliott to Report

2) Airport Advisory Committee Update - Mayor Simpson to provide a verbal report

J. COUNCIL REPORTS AND DISCUSSION ITEMS:

1) 2022 Mayoral Appointments - Mayor Simpson to Discuss - Resolutions Required 1. Acting Mayor for 2022 - January 1 to June 30 - Councillor Mitch Vik - July 1 to October 15 - Councillor Scott Elliott 2. Co-Chair - North Cariboo Joint Advisory Committee - January 1 to October 15 - Councillor Laurey-Anne Roodenburg.

2) 2021 Union of BC Municipalities Convention - Councillor Roodenburg to provide a verbal report

K. CITY STAFF REPORTS:

18 - 40 1) Administration Report #102/21 - City of Quesnel Comprehensive Fees and Charges Amendment Bylaw #1911 of 2021 - Director Bolton to Report

41 - 43 2) Administration Report #104/21 - Northern Development Initiative Trust Grant Applications - Coordinator Blair to Report

1. Love Northern B.C. Program - Love Quesnel 2. Business Facade Improvement Program

44 3) Administration Report 103/21 - Municipal Finance Authority Equipment Financing 2021 - Director Bolton to Report

L. COUNCIL INFORMATION PACKAGE:

45 1) Receive Council Information Package - Issue #1 of 2022

M. CORRESPONDENCE:

N. BYLAWS:

1) Bylaw # 1911 - City of Quesnel Comprehensive Fees and Charges Amendment Bylaw 1911 of 2021 - First, Second and Third Readings

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REGULAR COUNCIL AGENDA NOVEMBER 2, 2021

Page

[See Agenda Item K.1) for copy of Bylaw #1911]

O. NEW BUSINESS:

P. INFORMATION AND QUESTION PERIOD:

1) Changes to Upcoming Meeting Schedule

2) Changes to Committee Appointments

3) Announcements/Future Events

4) Gallery Questions • All Gallery questions are to be addressed to the Chair of the Council Meeting and must be an explicit question about a specific business item that is on the Council Agenda; • The Gallery member must have heard the entire Council dialogue of that particular Council Agenda item that the question is being asked of; and • Gallery question period is not an opportunity to debate with Council, or to raise issues/concerns with Council, that does not explicitly form part of the business item contained on the Council Agenda.

Q. ADJOURNMENT:

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MEETING NO. 25 – October 19, 2021

A Regular meeting of the Municipal Council of the City of Quesnel was held on the 19th day of October, 2021, commencing, following the October 19, 2021 Public Hearing. at City Hall Council Chambers, 410 Kinchant Street.


ORDER OF THE PROVINCIAL HEALTH OFFICER (Pursuant to Sections 30, 31, 32, 39, 54, 67 (2) and 69 Public Health Act, S.B.C. 2008) GATHERINGS AND EVENTS –

SEPTEMBER 10, 2021

Council Members Present:

Mayor Bob Simpson [CHAIR] and Councillors: Scott Elliott, Tony Goulet, Laurey-Anne Roodenburg, Martin Runge and Mitch Vik

Staff Members in Attendance:

City Manager Byron Johnson Deputy City Manager/Director Corporate & Financial Services Kari Bolton

Director Development Services Tanya Turner Forestry Initiatives Manager Erin Robinson

Local Government Intern Purnesh Jani

Forestry Initiatives Coordinator Lacy Scuffi Deputy Corporate Administrator Rhya Hartley (Recorder)

Guest(s):

Regrets:

There were approximately 13 members of the public in attendance in the gallery, for portions of the meeting, and 2 members of the media in attendance.

A. CALL TO ORDER - MAYOR BOB SIMPSON

Mayor Bob Simpson called the October 19, 2021 Regular Quesnel City Council meeting to order at 6:05 p.m.

B. RECOGNITION OF LHTAKO DENE TRADITIONAL TERRITORY

Mayor Bob Simpson recognized the October 19, 2021 Regular Quesnel City Council meeting is being held on the traditional territory of the Lhtako Dene Nation.

C. APPROVAL OF AGENDA:

21-25-262 MOVED Councillor Paull, Seconded Councillor Roodenburg and

resolved: THAT Council approves the October 19, 2021 Regular Quesnel City Council Agenda, with the following amendments:

D.1) Amended Minutes of September 28, 2021 – Attendance – ADD: Councillors Martin Runge and Mitch Vik

I.2) Late Item – Executive Committee Chair Summary of October 13, 2021 – Councillor Vik to Report

J.1) Late Item - Cariboo Regional District Board Highlights – Mayor Simpson to Report

K.1) Amended “City of Quesnel Business License and Regulation Amendment Bylaw No. 1910 of 2021”

Adopt Regular Council Meeting Minutes of October 19, 2021 of 45

Meeting No.25 – Quesnel City Council 19 October, 2021

Page 2 of 5

Pg. 39 - Section 6.5 explanatory note – AMEND wording; should read “four residential rental units” not five.

Pg. 21 - Bylaw heading – AMEND wording to remove additional “Bylaw” - “CITY OF QUESNEL BYLAW NO BYLAW 1910, OF 2021”

CARRIED UNANIMOUSLY

D. ADOPTION OF REGULAR MINUTES:

D.1) Adopt AMENDED Regular Council Meeting Minutes of September 28, 2021

21-25-263 MOVED Councillor Elliott, Seconded Councillor Vik and resolved:

THAT Council approves the September 28, 2021 Regular Quesnel City Council Minutes, with the following amendment:

Attendance addition - Council Members Present: Counillors Martin Runge, Mitch Vik

CARRIED UNANIMOUSLY

E. PRESENTATION(S):

Mayor Simpson read the City of Quesnel retiree biographies and wished each of them well in their retirement. Manager Coe presented them with their retirement gifts:

Lewis Gehl – Lewis started working with the City as a Labourer in the Public Works department in 1990. He quickly moved on to a Truck Driver I position in 1992 where he remained until his retirement on April 30, 2021. Lewis dedicated 31 years of service to the City.

Narinder Phangura – Narinder began his career with the City in June 1986 as a labourer. He worked for 25 years as a Carpenters Helper before taking a Truck Driver 1 position in January 2015. Narinder worked in this position until his retirement date on June 1, 2021 after 35 years of dedicated service.

Dave Rollo – Dave Rollo started working with the City in February 1998 as a Tradesmen Mechanic where he worked for the duration of his career with the City. Dave was also an active member of the CUPE Executive for a number of years including time served as president. After 23.5 years of dedicated service Dave officially retired on August 31, 2021.

F. DELEGATION(S):

G. ITEMS ARISING FROM PREVIOUS SPECIAL CLOSED MEETINGS:

H. UNFINISHED BUSINESS:

I. COMMITTEE REPORTS:

I.1) Financial Sustainability & Audit Committee Chair Summary of October 5, 2021 - Councillor Elliott to Report

21-25-264 MOVED Councillor Elliott, Seconded Councillor Goulet and

resolved: THAT Council approves the Financial Sustainability & Audit Committee recommendation approving the 2022 Financial Sustainability & Audit Committee Meeting Schedule.



Page 3 of 5

CARRIED UNANIMOUSLY

I.2) Executive Committee Chair Summary of October 13, 2021 - Councillor Vik to Report [LATE AGENDA ITEM]

(Brought forward for informational purposes only; no Council resolution(s) considered for this agenda item.)

I.3) Policy & Bylaw Committee Chair Summary of October 7, 2021 - Councillor Runge

to Report


J. COUNCIL REPORTS AND DISCUSSION ITEMS:

J.1) October 1, 2021 Cariboo Regional District Board Highlights - Mayor Simpson to Report [LATE AGENDA ITEM]


K. CITY STAFF REPORTS:

K.1) Administration Report #95/21 - Business License & Regulation Amendment Bylaw No. 1910 of 2021 - Local Government Intern Jani to Report AMENDED Bylaw attached

(No recommendation required – This item was brought forward for informational purposes and Council will consider First and Second Readings of the "City of Quesnel Business Regulation and Licensing Amendment Bylaw 1910 of 2021" under the Bylaw section of the Agenda)

K.2) Administration Report #96/21 - Community Forest Update - Manager Robinson to

Report


K.3) Administration Report #97/21 - Community Resiliency Investment - Manager

Robinson to Report

21-25-265 MOVED Councillor Elliott, Seconded Councillor Runge and

resolved: THAT Quesnel City Council supports the City of Quesnel’s grant application to the Union of BC Municipalities for the 2022 Community Resiliency Investment program to carryout: FireSmart education/outreach, communications and the rebate program as part of our Quesnel and Surrounding Area Community Wildfire Protection Plan’s private land strategy.

CARRIED UNANIMOUSLY

K.4) Administration Report #101/21 - Forestry Manufacturing Analysis Update - Coordinator Scuffi to Report




Page 4 of 5

K.5) Administration Report #98/21 - DP2021-35 Eagle Homes Hardware – New Warehouse - Director Turner to Report

21-25-266 MOVED Councillor Vik, Seconded Councillor Paull and resolved:

THAT Council APPROVE DP2021-35 for the construction of an 8 meter tall accessory building on LOT 4 BLOCK 10 TOWN OF QUESNEL PLAN 17000 and LOT 5 BLOCK 10 TOWN OF QUESNEL PLAN 17000 EXCEPT THE NORTH 50 FEET (Eagle Home Building Centre, 172 Reid Street), as proposed on the plans attached to the October 19, 2021 Administration Report 98/2021.

CARRIED UNANIMOUSLY

K.6) Administration Report #99/21 - DP2021-38 Hwy 97 N Icon Homes – Install Show Home - Director Turner to Report

21-25-267 MOVED Councillor Paull, Seconded Councillor Vik and resolved:

THAT Council APPROVE DP2021-38 for the siting of a mobile show home on LOT 1 DISTRICT LOT 346 CARIBOO DISTRICT PLAN 6073 (ICON Homes, Hwy. 97 N.), as proposed on the plans attached to the October 19, 2021 Administration Report 99/2021, for a two year period;

SUBJECT to obtaining a new development permit for any expansion of uses and storage on the site.

CARRIED UNANIMOUSLY

K.7) Administration Report #100/21 - 2022 Annual Council Meeting Schedule - Deputy Corporate Administrator Hartley to Report

21-25-268 MOVED Councillor Elliott, Seconded Councillor Paull and resolved:

THAT Council approves the 2022 Regular Quesnel City Council meeting schedule.

CARRIED UNANIMOUSLY

L. COUNCIL INFORMATION PACKAGE:

L.1) Receive Council Information Package - Issue #14


M. CORRESPONDENCE:

N. BYLAWS:

N.1) Bylaw 1909 - City of Quesnel 2020 - 2023 Tax Exempting Amendment Bylaw No.1909 of 2021 - Final Adoption


THAT a bylaw entitled "City of Quesnel 2020 - 2023 Tax Exempting Amendment Bylaw No. 1909 of 2021"", receives Final Adoption.

No. 1909

Final Adoption CARRIED UNANIMOUSLY



Page 5 of 5

[Councillor Goulet recused himself at 6:55 p.m., due to his role as the Executive Director of the Quesnel Tillicum Society and returned at 6:56 p.m., after all discussion was complete and the vote was taken for Resolution 21-25-270]

N.2) Bylaw 1905 - City of Quesnel Zoning Amendment Bylaw (Tillicum Society) - Third Reading


THAT a bylaw entitled "City of Quesnel Zoning Amendment Bylaw No. 1905 of 2021", receives Third Reading.

No. 1905

Third CARRIED UNANIMOUSLY

(6:6) - Councillor Goulet was absent for the vote

N.3) Bylaw #1910 - City of Quesnel Business Regulation and Licensing Amendment Bylaw - First and Second Readings

[Please see Item K.1) for Bylaw]

21-25-271 MOVED Councillor Goulet, Seconded Councillor Elliott and

resolved: THAT a bylaw entitled "City of Quesnel Business Regulation and Licensing Amendment Bylaw No. 1910 of 2021", receives First and Second Readings/

No. 1910

First and Second CARRIED UNANIMOUSLY

O. NEW BUSINESS:

P. INFORMATION AND QUESTION PERIOD:

P.1) Changes to Upcoming Meeting Schedule

Mayor advised Council he will be travelling to Victoria for Minister meetings the and Acting Mayor Elliott will Chair the November 2, 2021 meeting.

P.2) Changes to Committee Appointments - None P.3) Announcements/Future Events - None P.4) Gallery Questions - None

Q. ADJOURNMENT:

21-25-272 MOVED Councillor Runge, Seconded Councillor Vik and resolved:

THAT Council adjourns the October 19, 2021 Regular Quesnel City Council meeting at 7:06 p.m.

CARRIED UNANIMOUSLY

CERTIFIED CORRECT

Mayor Bob Simpson Byron Johnson

Presiding Member Corporate Administrator


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PUBLIC HEARING – October 19, 2021

Proposed: City of Quesnel Zoning Amendment Bylaw No. 1905 of 2021

Pursuant to Section 464 of the Local Government Act, an in-person/electronic Public Hearing was held at 6:00 p.m. on the 19th day of October, 2021 in Council Chambers, City Hall, 410 Kinchant Street, available via ZOOM and teleconference.


ORDER OF THE PROVINCIAL HEALTH OFFICER (Pursuant to Sections 30, 31, 32, 39, 54, 67 (2) and 69 Public Health Act, S.B.C. 2008) GATHERINGS AND EVENTS –

SEPTEMBER 10, 2021

Council Members Present:

Mayor Bob Simpson, and Councillors: Scott Elliott, Tony Goulet, Ron Paull, Laurey-Anne Roodenburg, Martin Runge and Mitch Vik

Staff Members in Attendance:

City Manager Byron Johnson Deputy City Manager/Director Corporate and Financial Services Kari Bolton

Director Development Services Tanya Turner

Forestry Initiatives Manager Erin Robinson City Planner Melissa Pritchard

Forestry Initiatives Coordinator, Lacy Scuffi Local Government Intern Purnesh Jani

Deputy Corporate Administrator Rhya Hartley (Recorder)

Regrets: None

There were approximately thirteen (13) members of the public in attendance in person in the gallery most of whom stated they were in attendance for the regular council meeting following the hearing; 2 persons identified as being present for Bylaw #1905 to the City Planner. There were no attendees via electronic means.

PURPOSE:

City of Quesnel Zoning Amendment Bylaw No. 1905

The Quesnel Tillicum Society (QTS) has applied to rezone their property which consists of 11 legal lots in which the QTS/Native Friendship Centre building, a day care, and a catering service are all located. Between the existing Friendship Centre and day care buildings there is a vacant portion of land that is currently used for parking. The QTS is intending on constructing a new 5-storey, 34 unit apartment building where this parking area is located. The units are to be geared towards low-income individuals.

A OPENING REMARKS - STATEMENT FROM CHAIR - MAYOR SIMPSON

B ZONING AMENDMENT BYLAW #1905 OF 2021

Quesnel Tillicum Society Comprehensive Development Zone

Lots 319, 375 and 383 North Fraser Drive

B.1) Notice of Public Hearing - October 6, 2021 and October 13, 2021 - Published in the Quesnel-Cariboo Observer

Deputy Corporate Administrator Rhya Hartley confirmed the Notice of Public Hearing regarding proposed Bylaw 1905 was published in the Quesnel Cariboo Observer on Wednesday, October 6, 2021 and Wednesday, October 13, 2021.

Adoption of Public Hearing Meeting Minutes of October 19, 2021 of 45

Public Hearing – Bylaw #1905 19 October, 2021

B.2) Notice of Public Hearing - October 12, 2021 - Posted in City Hall's Public Posting Areas

Deputy Corporate Administrator Rhya Hartley confirmed the Notice of Public Hearing regarding proposed Bylaw 1905 was posted on City Hall's public posting boards on Tuesday, October 12, 2021.

B.3) Notice of Public Hearing:

October 6, 2021 Mail Out - Properties within 100 meters of subject properties for Bylaw #1905

October 7, 2021 Development Variance sign installed on subject property

Deputy Corporate Administrator Rhya Hartley confirmed that a mailout for proposed Bylaw 1905 was distributed by postal mail on October 6, 2021, to properties within 100 metres of subject properties for Bylaw #1905.

Additionally, the Development sign was installed on the subject property on October 7, 2021.

B.4) City of Quesnel Zoning Amendment Bylaw No. 1905 of 2021

B.5) City Staff Report(s):

Administration Report #38B - 2021, presented at the March 2, 2021 Council meeting; and

Administration Report #97 - 2021, presented at the September 28, 2021 Council meeting.

Deputy Corporate Administrator Rhya Hartley confirmed that all reports pertaining to Bylaw 1905 are included in the October 19, 2021 Public Hearing Agenda package and, have been made available for public review.

B.6) Public Written Submission (Available upon request at City Hall Front Counter and

at the Public Hearing)

Deputy Corporate Administrator Rhya Hartley confirmed that the City of Quesnel did not receive any written public submissions prior to the 6:00 p.m. October 19, 2021 Public Hearing.

B.7) Verbal Gallery Submissions

No one came forward from the gallery, ZOOM or teleconference to provide a submission.

Mayor Simpson called a second time for submission and, a third and final time for submissions, from the gallery, ZOOM or teleconference.

There were no public submissions provided regarding proposed Bylaw 1905.

C ADJOURNMENT - PUBLIC HEARING

THAT Council adjourn the October 19, 2021 Public Hearing, regarding proposed Bylaw 1905 at 6:04 p.m.

CERTIFIED CORRECT

Mayor Bob Simpson Byron Johnson

Presiding Member Corporate Administrator

Adoption of Public Hearing Meeting Minutes of October 19, 2021 of 45

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Committee Meeting Date: October 26, 2021 Council Meeting Date: November 2, 2021

To: Council From: Councillor Scott Elliott Subject: Financial Sustainability & Audit Committee (“FSAC”) Meeting Update

Purpose

The purpose of this report is to provide Council with highlights from the most recent FSAC meetings held on October 26, 2021.

Topics Discussed:

West Quesnel Land Stability:

The committee discussed options for the West Quesnel Land Stability Program including whether or not there are any additional steps that can be taken, how future improvements might be paid for (parcel tax), what maintenance is required. A comprehensive report will we brought to Council in the near future which will include a communication plan to the public.

Council Finance Policies:

The Committee reviewed a few finance policies that had not been reviewed within 5 years as recommended by the City’s Policy Development and Review Policy – IWC-15

Budget:

The Committee discussed some of the challenges for the current budget such as contractor availability, supply chain issues caused by COVID, inflation, labour force availability, etc. These issues will be

considered throughout the budget process.

Spending Issues (Overage):

Casino Funds are once again coming to the City. BC Inflation for Sept 2021 was 3.5% - higher than the 2% generally budgeted for.

Recommendations:

Council Finance Policies

MOVED Mayor Simpson, Seconded Councillor Goulet and resolved:

THAT the Financial Sustainability and Audit Committee recommends to Council to approve the amended version of the Budget Monitoring Policy – CF-6.

THAT the Financial Sustainability and Audit Committee recommends to Council to re-approve the Living Wage Policy – CF-10.

CARRIED UNANIMOUSLY

Financial Sustainability & Audit Committee Chair Summary of October 26, ... of 45

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Next meeting: November 16, 2021

Attachments:

CF-6-Budget Monitoring - November 2, 2021

CF-10-Living Wage - September 6, 2016 - Brand


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Budget Monitoring Policy-CF-6 EFFECTIVE: November 2, 2021 AUTHORIZED BY: Council RESOLUTION: REPLACES: June 15, 2016 POLICY It is the policy of the City of Quesnel to monitor actual operating and capital activity to ensure adherence to Council approved spending and service levels. PURPOSE OF POLICY To set guidelines for monitoring operating and capital activity to ensure adherence to Council approved operating budgets, capital budgets and service levels. ROLES AND RESPONSIBILITIES The monitoring of the City’s budget is an ongoing process. The following roles have budget responsibilities.

ROLE RESPONSIBILITIES Council • Ultimate responsibility for City spending.

Sets annual budget and service levels for staff to operate under. Any change in budget, service level or use of reserves must be approved by Council.

Financial Sustainability and Audit Committee (FSAC)

• Provide leadership for the budget preparation process within the framework established by Council’s Strategic Plan and Budget Principles Policy.

• Work with senior management to troubleshoot and make recommendations to Council on ongoing significant financial issues.

Chief Administrative Officer (CAO) • To exercise financial control over all corporate operations in conjunction with the Chief Financial Officer to ensure compliance with the annual estimates of revenue and expenditure approved by Council

Director of Corporate and Financial Services (CFO)

• To prepare and present the operating and


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capital budget to FSAC and Council • To make financial recommendations to

FSAC and Council • Monitors financial information for City • Reports on a quarterly basis to FSAC on

the operating and capital budget Directors • Overall accountability for the

departmental budget. General oversight and monitoring of expenses to ensure adherence to the approved budget.

• Identification of risk and recommendation of mitigation measures to CAO and CFO

RISK MANAGEMENT Having responsibly to the overall city budget means identifying and mitigating risks in order to minimize the impact to taxpayers. Over spending on capital projects can have an impact on capital reserves or operating budgets. Early identification of projects at risk of going over budget is important to mitigate these risks. VARIANCE APPROVAL AND REPORTING Operating Once the annual budget is produced, actual expenditures are monitored and compared against budget. While some differences are expected, variances should not be considerably above or below budget. Departments are provided with regular financial reports comparing their year to date spending versus budget in order to monitor the budget. Any anticipated significant overages should be reported immediately to the Director of Corporate and Financial Services. Any overages over $25,000 will be reported to the Financial Sustainability and Audit Committee as soon as possible. Capital Once a capital project is approved it is expected that it will be completed in a timely manner, within the approved budget and scope, and will deliver the expected outcome to the taxpayers. Council may choose to alter the scope of a project at a later date but must approve an updated budget and funding sources either the same time as the updated scope or shortly after, once staff has had time to estimate the costs of the additional scope requested by Council. Project managers are provided with regular financial reports comparing the cost of the project to date versus budget to enable effective monitoring of total costs. Any change in scope or spending must be approved by the following. All expected overages will be reported quarterly to FSAC.


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Unbudgeted Amount Approval Required Less than 10% or under $10,000 Project Manager Less than 20% or under $25,000 CAO More than 20% Council

Approvals by the CAO must be in writing and copied to the Director of Corporate and Financial Services for record keeping purposes.


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Living Wage Policy-CF-10

EFFECTIVE: September 6, 2016 AUTHORIZED BY: Council RESOLUTION: 16-26-483 REPLACES: New Policy PURPOSE The purpose of this policy is to ensure that all City Staff and Service Providers to the City who work on City premises for a specified period of time earn, at a minimum, a living wage. The City of Quesnel believes that it is important to demonstrate social responsibility through actions that have a positive impact on our community, our staff and the people we serve. The City of Quesnel believes that families should earn an income sufficient for them to pay for the basic necessities of life so that they can live with dignity and participate as active members of our communities. DEFINITION Living Wage The living wage is the hourly rate of pay that enables wage earners living in a household to:

Feed, clothe and provide shelter for their family

Promote healthy child development Participate in activities that are an ordinary element of life in the community

Avoid the chronic stress of living in poverty This hourly rate is calculated every year by the Living Wage for Families Campaign, based on the living expenses of a family of four with two children aged 4 and 7, with both parents working full time (35 hours/week). Direct Staff Staff earning only a salary or wage will earn at minimum a living wage. The living wage is recalculated annually at the end of April and takes effect May 1st of each year. Any increases in the living wage will be passed onto staff within six months of this date. Contracted Staff Where services are contracted, e.g., janitorial, road paving we choose vendors/service providers that also pay a living wage to their staff similar to this policy. This clause covers external contracts that provide services for our company on a regular, ongoing basis, that is, for at least 120 hours of labour per year. Living wage clauses are included in all agreements and renegotiated agreements with contractors we hire.


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Benefits in Consideration In instances where non-mandatory benefits are provided to staff, the basic hourly wage due to staff may be adjusted to reflect the positive impact these benefits have on the employee’s ability to meet basic needs and have some discretionary income. APPLICATION The policy applies to all employees employed by the City of Quesnel, as well as all employers employed by a contractor or subcontractor who perform services directly or indirectly for the City of Quesnel on a regular ongoing basis (at least 120 hours per year). IMPLEMENTATION, COMPLIANCE AND ENFORCEMENT The City will implement this policy effective November 1st, 2016. Contracts in effect at the time of implementation will be grandfathered until such time as the contract expires or is renegotiated, whichever comes first. This Policy will encompass all City employees, Service Provider and Sub-contractor employees with the following exclusions:

Students working in positions such as skate patrol and the summer fun program Employees hired under the diversification program Volunteers

Employees of organizations (for-profit or not-for-profit) that lease space / property from the City.

The City will ensure that all employees are paid no less than the living wage and will encourage language into the Collective Agreements to reflect this. The City will incorporate language into all contractor agreements, bid documents, etc indicating that all contractors whose services fall into the parameters of this policy are required to pay a living wage for the term of their contract with the City of Quesnel. A declaration will be requested as part of any contract agreement stating the contractor understands the requirement of paying a living wage. The City will enforce the Policy by performing audits of its Service Providers when notification of non-compliance is received by the City. These audits may take the form of a review of paystubs issued by the vendor under review or any other means pertinent to arriving at a determination. Non-compliance may result in the cancelation of the Contract at the discretion of the City.


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Report Date: Oct 19, 2021 Meeting Date: Nov 2, 2021

To: City Manager

From: Director of Corporate Financial Services

Subject: Comprehensive Fees Bylaw Update

Purpose

The purpose of this report is to request Council proceed with the first three readings of the City of Quesnel Comprehensive Fees Amendment Bylaw No 1911 to update City fees for January 1st, 2022.

Summary

The fee increases are to cover the costs of inflation, to ensure enough funds are available for capital replacement programs and to ensure service sustainability.

These recommendations are for fee increases that will be effective January 1st, 2022.

The Financial Sustainability and Audit Committee reviewed these fee changes at their October 5th committee meeting.

There has been one new fee added. This fee goes with the changes to the Business Licencing Bylaw – introducing a rate for Commercial Landlords.

Recommendation

THAT Council proceeds with the first three readings of the City of Quesnel Comprehensive Fees and Charges Amendment Bylaw No. 1911 of 2021 in the Bylaw section of the meeting.

THAT Council approves waiving the business licence application fee for Commercial Landlords for the first year – 2022. The annual business licence fee would still apply.

Statutory Requirements

Section 194 of the Community Charter enables council to impose fees by bylaw for all or part of a service of the municipality.

Council Policy

As per the City’s Five Year Financial Plan, one of the City’s policies is to move towards user fund based funding, where appropriate to lower the pressure on taxation. Council does have the ability to waive fees if required for a strategic purpose or another reason subject to other provisions of the Community Charter.

Financial Implications

A-1 Development and Subdivision – Update to several fees to reflect the increased costs of advertising and other costs that go into these permits.

A-2 Development Cost Charges – No change at this point

Council Report No. 102/2021

Original signed by: City Manager Johnson

Administration Report #102/21 - City of Quesnel Comprehensive Fees Amend... of 45

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A-3 Building – No change at this point

A-4 Misc Permits & Fees – Addition of notation for fees related to Oversize or Overweight vehicles crossing the City’s bridges

A-5 Business Licence Fees

Addition of business licence fee requirement for commercial landlords. This is a change in the Business Licence Bylaw, introducing a category of business licences for commercial landloards.

For the first year of having this new category, it is recommended that the administration fee of $50 be waived for this new category, similar to what was done when the residential accommodation category was added.

The Financial Sustainability and Audit Committee discussed that next year, the Committee should do an overall review of business licence rates to determine if they are covering the incremental costs intended to be covered by this fee.

B-1 Water Utility Fees

Continue with the 5% increases to utility rates and 2% increase to service rates. There are significant projects scheduled for the water fund. The City has not been successful in getting grants for water projects. Over the next few months, staff will be reviewing the capital requirements of the water fund and future financing needs.

B-2 Sewer Utility Fees

At this point only inflationary increases of 2% are recommend for the sewer utility rates.

C-1 Garbage Fees - No change at this point.

C-2 Landfill Fees

Some language has been added to add clarity to several rates and the prohibited waste section has been updated.

The average tipping fee for Quesnel in 2021 was $95/tonne. Prince George is $90/tonne with a $6 minimum and Kamloops is $80 per tonne with a $5 minimum.

No increases are recommend this year. Work continues on looking towards an Eco Depot. Once that is established and diverts more waste from the landfill, it may be time to consider a minimum charge.

D-1 Museum Fees – Update on group rate discounts.

D-2 Corporate Services – No change at this point.

D-3 RCMP Services – No change at this point.

D-4 Cemetery Rates – inflation increase of 2% on service rates

D-5 Airport Fees

Airport fees were increased 2%.

D-6 Dog Licence Fees – No change at this point.

D-7 Fire Cost Recovery – No change at this point.


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D-8 Nuisance – No change at this point.

D-9 Street & Traffic – No change at this point

Attachments

1. City of Quesnel Comprehensive Fees and Charges Amendment Bylaw No. 1911 of 2021


CITY OF QUESNEL BYLAW NO. 1911

A Bylaw to amend the “City of Quesnel Comprehensive Fees and Charges Bylaw No. 1683 of 2010”

WHEREAS, pursuant to the Community Charter, a Council may, by bylaw, operate any service that Council considers necessary or desirable for all or part of the municipality, and to impose fees for all or part of a service; AND WHEREAS Council enacted “City of Quesnel Comprehensive Fees and Charges Bylaw No. 1683 of 2010”, to establish the fees and charges set out for the City and its services; AND WHEREAS Council deems it desirable to amend the “City of Quesnel Comprehensive Fees and Charges Bylaw No. 1683 of 2010” by repealing certain Schedules of said Bylaw and replacing them; NOW THEREFORE the Council of the City of Quesnel in an open meeting assembled enacts as follows: 1. That the City of Quesnel Comprehensive Fees and Charges Bylaw No. 1683 of 2010 as previously

amended be further amended by: The following schedules are repealed and replaced with the attached schedules effective January 1st, 2022:

a) Schedule A-1 – Development and Subdivision b) Schedule A-4 – Misc Permits & Fees c) Schedule A-5 – Business Licence d) Schedule B-1 – Water Rates e) Schedule B-2 – Sewer Rates f) Schedule C-2 – Landfill Fees g) Schedule D-1 – Museum Fees h) Schedule D-2 – Corporate Services i) Schedule D-4 – Cemetery Rates j) Schedule D-5 – Airport Fees and Charges

2. This Bylaw may be cited for all purposes as “City of Quesnel Comprehensive Fees and Charges

Amendment Bylaw No. 1911 of 2021”. READ A FIRST TIME this day of , 2021.


READ A SECOND TIME this day of , 2021. READ A THIRD TIME this day of , 2021. FINALLY ADOPTED by a Majority of Council this day of , 2021.

MAYOR CORPORATE OFFICER Bob Simpson Byron Johnson


Comprehensive Fees and Charges Bylaw No. 1683

1. APPLICATION FEES FEE

$1,000.001,500.00 1,200.00

Façade Improvements 300.00

300.00

under $1 million 750.00 $1 million and over 1,250.00

800.00 800.00

400.00 125.00

1,000.00 850.00 400.00 70.00

2. LIQUOR LICENSING FEES

New Licence 600.00 400.00 600.00

3. CANNABIS LICENSING FEES

1,000.00 5,000.00

Applications requiring additional consultation notices or more than two newspaper advertisements for a public hearing will be an additional $500 per newspaper ad issued by the City.

Development Variance PermitsDevelopment Application Renewal FeePublic Hearing ReAdvertisement (for hearing cancelled by applicant)Temporary Commercial or Industrial Permit

Development Notice SignBoard of Variance

Changes to Existing Licence

Development Permits Authorized for approval by General Manager of Planning and DevelopmentSubdivision, construction or addition or alteration of a building or structure

Cannabis Production

Schedule "A1"DEVELOPMENT AND SUBDIVISION APPLICATION FEES

Combined OCP & Rezoning Applications

Applications for Director Approval

Environmental Development Permit Areas

OCP Amendments

Zoning AmendmentsDevelopment Permits

Hazardous Development Permit Areas

Applications requiring Council Approval

Cannabis Retail

Page 1 of 18Administration Report #102/21 - City of Quesnel Comprehensive Fees Amend... of 45



4. SUBDIVISION APPLICATION FEES

a) Fee Simple

Application Fee 300.00 PLUS per additional lot 105.00 (1)

PLUS final plan approval fee 260.00 (2)



PLUS Construction Inspection Fees May Apply (3)

b) Strata







100.00

(1) The per lot fees will be payable at the time of subdivision application.(2) The final plan approval fee will be payable at the time of final subdivision legal plan review.

c) Other Associated Fees100.00 100.00 50.00

1,200.00 1,200.00

5.

550.00 550.00 750.00

(3) Fees will be 2% of the cost of construction estimate for off-site and on-site construction of municipal services, prepared by a professional engineer, and will be payable at the time the final subdivision legal plans are submitted.

Less than 3 lots

Greater than 3 lots

Bare Land Strata Subdivision Base

Phased Strata Development

Strata Conversion

Survey Monument Fee

ALR

Survey Monument Replacement (if disturbed by construction)Latecomer Agreement Processing Fee

Preliminary Layout Review Renewal

Soil RemovalSubdivision/Non-farmingApplication for exclusion

Form "P" Approval

Street/Traffic Sign Fees




6. ADMINISTRATION FEES

100.00

For additional research fees that may apply see Corporate Services D2

6.

Document Administration Fee (Restrictive Covenants, Amended developmentplan review, utility ROW, road reservation agreements, road exchanges, roadclosures, servicing agreements, developer initiated road name changes, quitclaim documents excluding land use contracts, written response inquiry etc.)(Not applicable for documents forming part of a subdivision)

REFUNDABLE AMOUNTS

Site Profile Fees (if profile requires submission to the director)

Board of Variance Fees for appeals withdrawn prior to the Secretary preparing appeal for advertising and circulation to City Staff and Board of Variance members are eligible for a $200.00 refund.

Cost recovery - minimum of 150.00

Development Fees which are refunded prior to file circulation are eligible for the cost of the Development Fee less 10% for administration

Subdivision fees are non-refundable

Development Fees which are refunded prior to Planning Department Report to Council for consideration are eligible for the cost of the Development Fee less 30% administration feeNo development fees will be refunded if application has been submitted to Council



FEE

Initial Mobile Home Application 400.00$ Plus each mobile 35.00

Renewal of Mobile Home Permit 150.00

Sign Permit FeesFor any alteration or relocation of existing permitted sign 20.00 Free-standing signs exceeding 2 m in height See Schedule A-3All other sign permits 40.00

Soil Removal FeesSoil Removal and Deposit permit 250.00

Tree Application Fees1-10 Trees Removed 25.00 11-20 Trees Removed 50.00 21 or more trees 100.00

Outdoor Café Permit FeesLarge 100.00 Small 25.00 The City reserves the right to cancel an outdoor café permit with notice.

Outside Food VendorsOutside Food Vendor Permit application fee 300.00 The City reserves the right to cancel an outdoor café permit with notice.

Power at City Ball Fields 15.00 dayConcessionaires using power

Bridge oversize/overweight permit fee At Cost

Manufactured Home Park Application Fees

Schedule "A4"MISC PERMITS AND FEES

Note: A Wall Sign permit fee will be waived if: applied for within two weeks of Business Licence approval; meets sign bylaw requirements; and requires no additional review from other departments or agencies (building, highways, or vairances for example).



The business licence transfer fee is $50.00.

Criteria BusinessResident or non-resident businesses Licence Fee

1.0 Minor Home Based Business that meets the following criteria: a) sole proprietorships with no employees; $50 b) no inspections required pursuant to the Business Regulation and Licensing Bylaw; c) no city fire inspection required; d) no mobile service component. 2.0 Dating or Escort services $1,750

3.0 Banks and Financial Institutions $1,000 - Includes cash lending businesses

4.0 Commercial Retail - Department Store (greater than 1000 m2) $500 - based on footprint of business

5.0 Gaming primary $500

6.0 Cannabis a) Retail $1,500 b) Production $5,000

7.0 Establishment serving liquor $125 - any business with any type of liquor licence

8.0 Mobile Vendors selling goods and food products $250

9.0 Accommodations > 10 units $150 - Multi-dwelling residential - defined as two or more units ≤ 10 units $100 Includes apartment buildings = 2 units $50

10.0 Pawnbrokers $250

11.0 Commercial Landlords > 10 units $150 - does not apply to owner occupied locations ≤ 10 units $100

= 1 units $75

12.0 All other Businesses $75

The licence fee shall be returned to the applicant if such application is rejected. For the first calendar year of the application, the licence fee will be prorated by 50% after July 31 of the given calendar year.

An administration fee of $25.00 will be applied to all business licence renewals paid on or after April 1st of the year.

Schedule "A5"BUSINESS LICENCE

The fees payable for a business licence per calendar year will be as per the schedule below.

An additional non-refundable administration fee of $50.00 will be applied to the initial application. At the time the initial application is submitted to the Licence Inspector the full fees will be paid.



USER RATES

1. Single family dwelling (including mobile homes) 237.04

2. Apartment or suite 237.04

3. Motels and hotels

per unit with water 117.80

per unit without water 64.08

manager suite 237.04

4. Restaurants, dining rooms and other establishments

minimum charge - 10 seats 472.56 per additional 10 seats 47.08

5. Liquor outlets (each bar, lounge, cabaret, beer parlour and other licensed premise)

minimum charge - 10 seats 472.56

per additional 10 seats 47.08

6. Recreation centres, arenas and public halls - first washroom 472.56

- $7.77 for each each additional washroom 237.04

7. Arena 50,065.04

8. Commercial & business establishments other than those specifically identified in this schedule 472.56 each additional washroom 237.04

9. G.R. Baker Hospital - each bed 237.04

237.04

117.80

11. Schools - for each classroom, kitchen, staff room or office 237.04

12. Coin Laundries - per washer 87.84 472.56

each additional washroom 237.04

13. Microbrewery - up to 7,500 hL volumeminimum charge including 10 seats tasting 707.96 per additional 10 seats 47.08

14. Multiple business use building - for each separate business 237.04

first 2 washrooms

Schedule "B1"WATER RATES

YEARLY RATES

first 2 washrooms

10. (a) Institutional housing and nursing establishments for the elderly and the infirmwith full facilities including full bathroom and kitchen fixtures in each unit or suite -per unit

(b) Institutional housing and nursing establishments for the elderly and the infirm with bathroom fixtures only in each unit or suite which may include toilet, basin, tub or shower or any combination thereof - per unit



15. Beauty parlours, dentists, doctors - each fixture not included in washroom 37.16 472.56 each additional washroom 237.04

16. Car lot (washing new & used vehicles) - per lot 472.56

17. Sawmills or planer mills (each separate mill) - first 100 employees 10,111.64 to 150 employees 16,299.56 to 200 employees 24,269.72 in excess of 200 employees 36,382.36 (NOTE: Water is supplied under this category for domestic & fire protection use only.)

18. Each user located within an industrial zone other than sawmills and planer millsto 20 employees 737.56

in excess of 20 employees 1,841.80

(NOTE: Water is supplied under this category for domestic & fire protection use only.)

19. Car wash (automatic or coin-operated) per unit 709.28

20. Swimming pools (commercial) per pool 1,180.16 Ancillary facilities per unit 237.04

21. Campsites - per unit space with water 102.68 - per unit space without water 50.72

22. Sani-dumps - per station 237.04

23. Water-cooled appliances - per unit 1,674.72

24. Tree farm operations, nurseries etc. per building or unit to max of 6,000 sq ft 813.68 per open sprinklered space to max of 36,000 sq ft each 5,006.60

25. Field irrigation - per acre (season) 1,538.52

10%If subsequent payments made by quarterly due dates as shown on utility invoice 5%

All user rates contained in this schedule shall be charged from the date of connection.

27. BULK WATER CHARGE

7.32

If paid in full by first quarter due date shown on utility invoice

Unpaid utility invoices shall form a charge on the real property to or upon which theutility connection is supplied and may be recovered in the same manner as taxes inarrears

Bulk Water from the City's Bulk Water Plant - per cubic metre

Schedule "B1"WATER RATES (continued)

first 2 washrooms

26. DISCOUNTS



28. Industrial domestic or fire protection use per metered gallon 0.00292 calculated and invoiced bi-monthly(domestic usage rates set out in #16 are in addition to this fee)

29. Medium Density Fibreboard Plants for Production per metered gallon 0.00292 calculated and invoiced bi-monthly(domestic usage rates set out in #16 are in addition to this fee)

30. USE OF WATER DURING CONSTRUCTION PERIOD

Residential single family per month 37.32 multi-family per month 62.16

74.24 Industrial per month 99.32

Connection charge (if a mainline extension is required, additional charges apply)Residential (pre-serviced lot) - 1 inch service 571.20

Residential (unserviced lot) - 1 inch service 3,371.12

(Additional if blacktop replaced - per connection) 1,876.80 (Additional if sidewalk replaced - per connection) 938.40

Commercial/industrial Actual Cost plus 15%

(Min Charge $1,500) Previously serviced lots will pay a minimum connection fee for a 3/4" service inspection 571.20

32. TURN ON - TURN OFF

Non-Emergency shut offs or turn ons during working hours 35.00

Emergency shut off or turn ons during working hours 35.00

Other than during working hours of City Actual Cost

33. FROST CHARGE

34. MULTIPLE RATES

A frost charge for connections installed between November 1 and March 31 of eachyear may be required at $80.00 per hour.

Any land, building or structure which contains more than one of the classificationsenumerated in this Schedule shall be charged for each such classification.

Schedule "B1"WATER RATES (continued)

Commercial per month

31. NEW CONNECTIONS For existing lots. Lots created by subdivision will be responsible for the full cost of the new service.



USER RATES

1. Single family dwelling (including mobile homes) 278.72

2. Apartment or suite 278.72

3. Motels and hotels per unit with water 139.44 per unit without water 69.56 manager suite 278.72

4. Restaurants, dining rooms and other establishmentsminimum charge - 10 seats 384.56 per additional 10 seats 30.24

5. Liquor outlets (each bar, lounge, cabaret, beer parlour and other licensed premise) minimum charge - 10 seats 384.56 per each additional 10 seats 30.24

6. Recreation centres, arenas and public halls - $7.77 for each first 2 washrooms 278.72


7. SubRegional Recreation Facilities 2,494.40

8. Commercial & business establishments278.72


9. G. R. Baker Hospital - each bed 77.32

254.48

127.28

11. Schools - for each classroom, kitchen, staff room or office 154.48 12. Coin Laundries - per washer 96.84

first 2 washrooms 278.72 washroomeach additional washroom 139.44

13. Microbrewery - up to 7,500 hL volumeminimum charge including 10 seats tasting 534.68 per additional 10 seats 30.24

14. Multiple business use building - for each separate business 278.72

15. Beauty parlours, dentists, doctors - each fixture not included in washroom 37.92 - $16.06 for firstfirst 2 washrooms 278.72 washroomeach additional washroom 139.44

(b) Institutional housing and nursing establishments for the elderly and the infirm with bathroom fixtures only in each unit or suite which may include toilet, basin, tub or shower or any combination thereof - per unit

YEARLY

RATES

10. (a) Institutional housing and nursing establishments for the elderly and theinfirm with full facilities including full bathroom and kitchen fixtures in each unit orsuite - per unit

first 2 washrooms

Schedule "B2"SEWER RATES



16. Car wash (automatic) - per unit 552.60 Car wash (coin-operated) - per unit 278.72

17. Campsites - per unit space with water 127.28 space with water- per unit space without water 63.68

18. Sani-dumps - per station 384.56

19. Water-cooled appliances - per unit 1,923.16

25.00

10%If subsequent payments made by quarterly due dates as shown on utility invoice 5%

All user rates contained in this schedule shall be charged from the date of connection.

Connection charge Residential (pre-serviced lot) 571.20 Residential (unserviced lot) 3,371.12

(Additional if blacktop replaced - per connection) 1,876.80 (Additional if sidewalk replaced - per connection) 938.40

Commercial/industrial Actual Cost + 15%Minimum Charge 1,500.00

Previously serviced lots will pay a minimum connection fee 571.20

23. FROST CHARGE

24. MULTIPLE RATES

Any land, building or structure which contains more than one of the classifications enumerated inthis Schedule shall be charged for each such classification.

20. BULK SEWAGE DISPOSAL

Sewage Dumping Fees per Load

21. DISCOUNTS

If paid in full by first quarter due date shown on utility invoice

Schedule "B2"SEWER RATES (continued)

Unpaid utility invoices shall form a charge on the real property to or upon which the utilityconnection is supplied and may be recovered in the same manner as taxes in arrears

22. NEW CONNECTIONS

A frost charge for connections installed between November 1 and March 31 of each year may berequired at $80.00 per hour.

For existing lots. Lots created by subdivision will be responsible for the full cost of the new



COMMERCIAL USER FEES

All commercial loads are subject to a minimum charge of $20 unless noted otherwise.

Commercial Mixed Waste $90 per tonne

Demolition, Land-Clearing, $110 per tonne and Construction Waste

Asbestos $250 per tonne, $400 minimum charge(Disposal by appointment only. Load must be accompanied by all documentation required by law.)

Animal Carcasses $40 per tonne(Specified Risk Materials - as defined by the Canadian Food Inspection Agency - are strictly prohibited.)

Mattresses and Foundations $10 each plus weight as Commercial Mixed Waste

Cardboard $50 per tonne, $5 minimum charge

Concrete, Rock, Asphalt $12 per tonne

Clean Soil and Earth No charge if load confirmed clean by an Attendant.

(Scale attendants may require proof of post-1990 building age or an asbestos survey for DLC waste before it can be unloaded)

Commercial user fees apply to all waste hauled by commercial vehicles and to all waste unloaded at the active face of the landfill.

(May be reduced to $5 per tonne for quantities of 1000 tonnes or more when crushed to six inch minus, reinforcing removed, and approved by City staff.)

Unsecured loads which result in escapement of waste during transport within the site and loads containing significant quantities of Prohibited Waste are charged double the applicable fee.

Schedule "C2"LANDFILL FEES

The Quesnel Landfill only accepts waste from sources within the City of Quesnel and Cariboo Regional DistrictElectoral Areas A, B, C, and I. Waste from all other sources is strictly prohibited. The unit of measure throughoutSchedule C2 is the metric tonne, equal to 1,000 kilograms.

(Loads containing wood or garbage will be charged the Land-Clearing rate. Contaminated soil prohibited unless otherwise approved by City staff.)

All landfill commercial accounts will be subject to a 2% interest charge per month on accounts over 30 days.

All landfill commercial accounts are due 30 days from the date of the invoice. Accounts are billed monthly or bi monthly depending on the volume.

The City reserves the right to cancel credit offered herein for any reason whatsoever, including, but not limited to, late payment or non payment of invoices due and payable, or another justified cause as judged by the Director of Corporate & Financial Services.



RESIDENTIAL USER FEES

Household Waste Over 150 kilograms: $90 per tonne

Demolition, Land-Clearing, Over 150 kilograms: $110 per tonne and Construction Waste

Concrete, Rock, Asphalt Over 150 kilograms: $12 per tonne

Clean Wood/Yard Waste No charge if unloaded into the bins provided.Otherwise Land-Clearing Waste rate applies.

Clean Soil and Earth No charge if load confirmed clean by an Attendant.

Animal Carcasses No Charge(Specified Risk Materials - as defined by the Canadian Food Inspection Agency - are strictly prohibited.)

Mattresses and Foundations $10 each if load is 150 kilograms or less.Otherwise, $10 each plus weight as garbage.

Wrecked Vehicles $30 per vehicle

Residential loads of 150 kilograms or less are fee-exempt unless noted otherwise. Residential loads over 150 kilograms are charged for the entire weight of the load. Fees for mixed loads will be determined based on the estimated ratio of load types and their corresponding fees.

Unsecured loads which result in escapement of waste during transport within the site and loads containing significant quantities of Prohibited Waste are charged double the applicable fee or a $25 minimum.

(Scale attendants may require proof of post-1990 building age or an asbestos survey for DLC waste before it can be unloaded)

Schedule "C2"LANDFILL FEES (continued)

(Loads containing wood or garbage will be charged the Land-Clearing rate. Contaminated soil prohibited unless otherwise approved by City staff.)



PROHIBITED WASTE

Residential Recyclable MaterialsClean WoodScrap Metal and AppliancesBatteriesElectronicsPaintMedical WasteLiquid Waste, Sludge and Vacuum-Excavated MaterialTires and RimsOil, Oil Filters, and Oil ContainersSpecified Risk Material (as defined by CFIA)Hazardous / Explosive MaterialsHot Ashes, unless deposited in the ash bin provided on sitePetroleum ProductsPesticides / Flammable LiquidsContaminated Soil, unless otherwise approved by City staffCompressed gas cylinders including propane tanks

Please Note: Although the following materials are prohibited from being landfilled as garbage, alternate local disposal options exist. Please contact City staff or visit quesnel.ca for further information

Cardboard is prohibited from Commercial Mixed Waste, Household Waste, and Demolition, Land-Clearing, and Construction Waste. Commercial Cardboard may be deposited in the cardboard drop-off at the Quesnel Landfill for a fee. Residential cardboard may be recycled for free at the local Recycle BC Depot.

Schedule "C2"LANDFILL FEES (continued)

Loads containing significant quantities of Prohibited Waste are charged double the applicable fee or a $25 minimum. Prohibited Wastes are as follows:



1. ADMISSION FEES:

Adults 5.00$ including taxes

Seniors (60+) 4.00 including taxes

Students (6-18) 2.00 including taxes

Children 5 and under Free if accompanied by an adult

Family Rate 10.00 including taxes

First Nation members 6 Free

2. EDUCATION PROGRAMMES

$2.00/ student minimum charge $30.00 per class

Outreach Booking FeeHalf Day Visit (up to 3 hours) 50.00$ Full Day Visit (over three hours) 100.00

3. RESEARCH & SERVICES (see notes below for more detailed explanation)

Staff Assisted Research 2 $15.00 per hourCommissioned Research 3 & 4 Cost recovery of staff wagesPhotocopying/microfilm printing 0.50 per copyPrinted reproductions (size 4 x 6) 5.00 per image

(size 8x10) 10.00 per imageDigital Images emailed or mailed on cd 5.00 each imageUse of archival images for projects/publications 4 25.00 per imageLaminating 5.00 per footEncapsulation 5.00 per item(Additional fees for oversized items based on cost recovery of materials)

Shipping and Handling 5.00 (for items requiring more than a standard business envelope

cost recovery + $5.00 for parcels that exceed this charge.)

Schedule "D1"MUSEUM ADMISSION FEES

The following fees apply for admission to the Quesnel & District Museum and Archives located at 705Carson Street

The Museum and Heritage Manager is authorized to develop programs and adjust the feestructure to take into consideration program development, staffing and material costs, inconsultation with the Director of Community Services.If programs are booked outside regular hours of museum operation the Manager may charge cost recovery of staff wages.

Tour groups of 10 or more are eligble for a 20% discount off of regular admissions and free admission for one bus driver or guide.



Schedule "D1"MUSEUM ADMISSION FEES

4. TRAVELING EXHIBIT

Upstairs at Wah Lees traveling exhibit rental fee $500 + 1 way shipping for 12 weeks

5. GALLERY 3 RENTAL (Lois Dawson and C.D. Hoy Rooms)

Half Day Rental (up to 4 hours) 50.00$ Full Day Rental (over 4 hours) 100.00

6. PUBLIC PERFORMANCE RIGHTS:

20 minute DVD 125.00 plus tax30 minute DVD 175.00 plus tax

Notes on Museum Fees:

1. Staff can provide up to ½ hour of research free of charge to answer a quick questions,

ascertain whether the archives has material to warrant a visit.

2.

3.

4.

5.

6.

Traveling exhibit fees will vary depending on the content of the exhibit The Museum Manageris authorized to develop appropriate fees on a case by case basis in consultation with theDirector of Community Services.

Plus cost recovery for staff wages for bookings outside regular museum hours or for relocating exhibits.

Staff will track research time and can subdivide the charge into 15 minute increments. The researcher will also be charged for other services such as photocopies, digital images or mailing at the posted rates.

The Museum Manager shall be provided discretion as to which groups or persons might be exempted from this policy as mutual exchanges of information or other benefits often occur amongst various organizations and the Museum/Archives.

The Museum and Heritage Manager has the discretion to provide free or discounted admission for cultural and heritage events.

The First Nations rate shall apply to members of the Nazko First Nation, Lhtako Dene Nation, Esdilagh, Tl'etinqox-T'in, Lhoosku'z (Kluskus), and Ulkatcho.

Public Performance Rights are charged when audio/visual materials produced by the Quesneland District Museum are purchased by Educational Institutions for the purpose of making thatmaterial available for public display or use, including but not limited to, lending the materials tostudents through their library and for use by classroom instructors. Public Performance Rightsfees do not apply to School District 28.

Staff are available to provide an orientation, retrieve material from the archives and make copies but the researcher works independently. It is at the discretion of staff to charge this as a single per visit fee if the researcher is relatively self-sufficient or as an hourly rate if they need ongoing support.



Resident Non-Resident

CEMETERY PLOT (Grave) - LICENSE FEES:

Flat Memorial SectionsAdult - Single Depth 440.00 880.00

including care fund contribution of: 132.00 264.00

Child - 2 to 14 years 230.00 460.00 including care fund contribution of: 69.00 138.00

Baby and Still Born 170.00 340.00 including care fund contribution of: 51.00 102.00

Cremated Remains 220.00 440.00 including care fund contribution of: 66.00 132.00

Upright Memorial Sections:Adult - Single Depth 600.00 1,200.00

including care fund contribution of: 180.00 360.00

SERVICE FEES:

Opening and Closing For Burial Flat Memorial Upright MemorialAdult 1,140.00 1,430.00 Child 350.00 525.00 Baby 350.00 525.00 Cremated Remains 350.00 525.00

Opening and Closing For ExhumationAdultChildBabyCremated RemainsExtra for Double Depth 765.00

Other Services & FeesDeeper Depth for second burial in same grave - extra 140.00 Burials after 2:30 pm Monday to Friday - extra 120.00 Burials on Sat 510.00 Burials on Sun and Stats - extra 635.00 Cremation on Weekend - no additional cost must be before 2:30 pm - Cremation on Stat - extra 50.00 Transfer of Licence 30.00 Grave Liners 370.00 Cement Burial Vault 2,040.00 Pre 2014 Burial Flat Marker Installation & Removal 125.00 Pre 2014 Burial Upright Headstone Installation 350.00 Install Granite Slab Grave Cover - extra 730.00 (supervision and ongoing maintenance)All costs noted in this schedule are based on standard sizes as outlined in the Cemetery Bylaw. Any additional work or customized work will be invoiced at cost

500.00

Schedule "D4"CEMETERY RATES

500.00 500.00

2,550.00

Fees

(effective Jan 1, 2022)



1. AIRCRAFT LANDING FEES:

1.1 Domestic Fees:Minimum charge per landing 20.50

● 0 – 21,000 kg 5.82 ● 21,001 – 45,000 kg 7.37 ● Over 45,000 kg 8.77

1.2

AND

2. GENERAL TERMINAL FEES:

2.1 Domestic Fees● 0 – 9 seats 19.83 ● 10 – 15 seats 39.64 ● 16 – 25 seats 61.03 ● 26 – 45 seats 107.04 ● 46 – 60 seats 152.85 ● 61 – 89 seats 244.70 ● 90 – 125 seats 336.60 ● 126 – 150 seats 397.77 ● 151 – 200 seats 550.74 ● 201 - 300 seats 887.49 ● 301 – 400 seats 1,005.51

3. COMMERCIAL SCHEDULED AIR CARRIERS:

General terminal fees shall be charged according to the number of seats in the aircraft, excluding the pilotand co-pilot seats.

Fees and Chargers for Commercial Scheduled Air Carriers are not specified in this Bylaw and are subject tonegotiation and inclusion in a separate comprehensive ‘License and Air Service Agreement’ between the AirCarrier and the City of Quesnel which is required for the Air Carrier to establish and maintain operations atthe Quesnel Regional Airport. The Agreement will include all fees and charges that apply to the Air Carrierfor their use of the airport.

Schedule "D5"AIRPORT FEES AND CHARGES

General terminal fees shall be charged to all jet and turbo aircraft using the air terminal and to company-owned piston aircraft operating a charter service and using the air terminal.

Turbo helicopter operators’ landing fees shall be one-half (50%) of the regular fees based on aircraftweight, if such operators:

Make all purchases of Quesnel fuel for the said helicopter from the City of Quesnel Regional Airport aviation fuel system.

Hold a current land lease to operate at the Quesnel Regional Airport (minimum size 3,000 sq metres).

Schedule of Airport Fees and Charges (all plus GST and any other applicable taxes)

Landing fees at the Quesnel Regional Airport shall be charged to jet and turbo aircraft and turbo helicopters.Charges shall be per 1,000 kg of aircraft weight and rounded up to the next thousand.



4. AIRCRAFT PARKING FEES

Parking Fees Daily Monthly Bi-Annually Annual

● Up to 2,000 kg 9.04$ 74.78$ 328.97$ 472.22$ ● 2,000 – 5,000 kg 9.04 74.78 328.97$ 566.98 ● 5,001 – 10,000 kg 16.48 131.81 ● 10,001 – 30,000 kg 30.48 243.78 ● 30,001 – 60,000 kg 47.23 377.80 ● 60,001 - 100,000 kg 70.54

5. FEE FOR SERVICE:

6. OTHER FEES

Electrical Plug-Ins - Aircraft 9.60$ per day

Airside Vehicle Operator's Permit 44.19$

7. TENANT FEES

● Building Rental Fees● Land Rental Fees● Car Rental Concession Fees● Automobile Parking Fees● Electrical Plug-In Fees● Vending Machine Concession Fees● Ramp Handling Fees● Ground Power Service Fees● Airside Vehicle Operators' Permit Testing Fees● Ground Transportation Fees - Taxi● Ground Transportation Fees - Coaches and Limousines● Ground Transportation Fees - Courier Services● Advertising Fees● 100LL and Jet Fuel Fees● Documentation Fees

Aircraft parking fees shall be charged to all commercial and corporate aircraft and any privately ownedaircraft weighing more than 2,000 kg, parking on the Airport other than in a leased area for more than six (6)

hours and to any privately owned aircraft weighing up to 2,000 kg after the 4th day in a calendar month.

Aircraft parking fees shall be charged by weight of aircraft. Long-term parking shall be set up as a licencethrough the Airport Manager’s office.

The Quesnel Regional Airport shall provide various services to tenants and pilots during or after hours at an hourly rate which shall take into account the costs of labour and equipment.

The following fees may be included in lease or license agreements negotiated between the Quesnel Regional

Schedule "D5"AIRPORT FEES AND CHARGES (continued)


of 2

Report Date: October 27, 2021 Meeting Date: November 2, 2021

To: City Manager

From: Community Development Coordinator

Subject: Building Façade and Love Quesnel Grant Applications

Purpose

The purpose of this report is to gain Council’s approval to submit grant applications to Northern Development Initiative Trust’s Building Façade and Love Northern BC programs.

Summary

Building Façade Improvements - The City applies for this grant annually and has successful campaigns each year. The goal of the program is to enhance economic development by promoting private sector investment in business façade improvements.

Love Quesnel – This grant will provide funding to promote local businesses who are enrolled with the Love Quesnel program. The project will encompass print and social media advertising, purchasing Love Quesnel merchandise, and gift certificate purchases from Love Quesnel businesses for local promotional campaigns.

Recommendation

Recommendation #1

THAT Quesnel City Council supports the application to Northern Development Initiative Trust for a grant up to $20,000 for the Business Façade Improvements program.

Recommendation #2

THAT Quesnel City Council supports the application to Northern Development Initiative Trust for a grant up to $1,200 for the Love Northern BC program.


The Building Façade Improvements program and the Love Northern BC program are both 100% funded through Northern Development Initiative Trust.

Background

Building Façade Improvements - This $20,000 grant allows the City of Quesnel to offer commercial businesses and non-profit organizations in the Downtown Core, West Quesnel, South Quesnel Highway, North Quesnel Highway or Residential-Commercial Transition Area a 50% rebate on business façade improvements. The maximum rebate offered is $5,000, and the façade project must have a minimum total cost of $2,000.

The City submits and application annually for this program and have success and positive feedback from the community. Past façade improvement projects through this grant include the Quesnel Bakery, Booster Juice, and Eagle Building Supplies.

Love Quesnel – Love Northern BC is a program that connects people with independent locally-owned businesses through the delivery of unique marketing campaigns that aim to strengthen their

Administration Report No. 104/2021


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competitiveness and keep more dollars in the local economy. The program represents a partnership between Northern Development Initiative Trust and communities throughout the region

A few quick statistics about the Love Quesnel project:

- There are 86 active Love Quesnel members with 30 in the process of creating their webpages. - Community Futures sponsored 35 businesses to become Love Quesnel members in 2021. - On average, we have 1,375 page views on lovequesnel.com every month. - The promotional campaigns directly support our members through gift certificate purchases,

contests that drive customers to businesses to participate, and overall awareness through social media posts featuring individual businesses.

Attachments

Eligible Properties Map

Concurrence

Director of Development Services


LegendMunicipal Boundary

Eligible Properties

Parcels

Facade Improvement Grant Program - Eligible Properties Map

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Report Date: July 23, 2021 Meeting Date: Nov 2, 2021

To: City Manager

From: Director of Corporate & Financial Services

Subject: MFA Equipment Financing for 2021 Equipment.

Purpose

The purpose of this report is to request a resolution from Council to approve the equipment financing through the Municipal Finance Authority (MFA) for the equipment in the 2021 Capital Plan that were to be financed.

Summary

As part of the 2021 Capital Plan, Council approved the purchase of $1,080,000 of mobile equipment as required by the City’s Fleet Replacement Plan. As per the Capital Plan, $750,000 of the mobile equipment was to be funded using the MFA Equipment Financing Program.

The current interest rate for MFA equipment financing is 0.94%. Due to lower interest rates on payments, it is recommended that only $500,000 is required from the MFA this year, rather than the original budgeted $750,000.

Recommendation

THAT the Council of the City of Quesnel authorizes up to $500,000 be borrowed, under Section 175 of the Community Charter, from the Municipal Finance Authority, for the purpose of purchasing mobile equipment in 2021;

AND THAT the loan be repaid within 5 years, with no rights of renewal.

Statutory Requirements

Community Charter Section 175 – Liabilities under Agreements

Council Policy

Vehicle Replacement Policy – CF12


These loans will be paid back over 5 years from the equipment reserve fund. This was built into the City’s five year financial plan and approved by Council in the 10 year funding model for fleet replacement.

Background

Here is the list of equipment will be purchased in 2021.

Dump Truck $187,000 Two ½ Ton Pickups $88,000 Wheel Loader $320,000 Street Sweeper $382,000 Rotary Mower $91,000 Equipment Trailer $12,000 Total Budget $1,080,000

Administration Report No. 103/2021


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1 City of Quesnel 410 Kinchant Street, Quesnel, BC V2J 7J5

Council Information Package Table of Contents

ISSUE #1– 2022 NOVEMBER 2, 2021 AGENDA

City News & Notices can be found at https://www.quesnel.ca/our-community/news-notices/news

External Communications:

1. North Central Local Government:

a. May 4-6, 2022 – Announcement of 2022 AGM & Convention in Fort St. John

b. November 15-17, 2021 – “Inclusive Local Government – Building Equality,

Embracing Diversity” Virtual event

c. November events – Modernizing Forest Policy and Metro Migration to Smaller

Communities

Correspondence: None

Cariboo Regional District – Building Permit Statistics:

2. September, 2021

Receive Council Information Package - Issue #1 of 2022 of 45

https://www.quesnel.ca/our-community/news-notices/news

regular council - 02 nov 2021 - agenda - pdf

Documents