regular meeting no. 2016-10a december 15, 2016 …...regular meeting no. 2016-10a december 15, 2016...

Regular Meeting No. 2016-10A December 15, 2016 2:00 p.m.

AGENDA

Regular Board of Directors Meeting

Riverside County Administration Center Board of Supervisors Chambers 4080 Lemon Street, First Floor

Riverside, CA 92501

Any person with a disability who requires a modification or accommodation in

order to participate in this meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the Riverside Transit Agency Board of Directors during the meeting, should contact the Riverside Transit Agency Clerk of the Board, telephone number (951) 565-5044, no fewer than two business days prior to this meeting to enable the Riverside Transit Agency to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda item descriptions are intended to provide members of the public a general summary of business to be conducted or discussed. Posting of any recommended action on an agenda item does not indicate what action will be taken. The Board of Directors may take any action it believes is appropriate on the agenda item and is not limited in any way by the notice of any recommendation. All documents related to any agenda item are available for public inspection at www.riversidetransit.com or through the Clerk of the Board’s office at the Riverside Transit Agency, 1825 Third Street, Riverside, CA 92507. ITEM RECOMMENDATION

1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE

http://www.riversidetransit.com/

RTA BOARD OF DIRECTORS MEETING PAGE 2 DECEMBER 15, 2016

ITEM RECOMMENDATION

4. PUBLIC COMMENTS – NON-AGENDA ITEMS RECEIVE COMMENTS

Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes.

5. PRESENTATION TO CHAIRMAN FRANK JOHNSTON FOR HIS

SERVICE TO THE RIVERSIDE TRANSIT AGENCY 6. APPROVAL OF MINUTES – NOVEMBER 17, 2016

BOARD MEETING (P.5) APPROVE 7. CONSENT CALENDAR:

All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item to be pulled from the calendar for separate discussion.

7A. Financial Profile – November 2016 (P.11) RECEIVE AND FILE 7B. Ridership Report – November 2016 (P.24) RECEIVE AND FILE

7C. On Time Performance – November 2016

(P.31) RECEIVE AND FILE

7D. Travel Training Report – November 2016 (P.32) RECEIVE AND FILE

7E. Board Administration and Operations

Committee Meeting – December 7, 2016 Draft Minutes (P.34) RECEIVE AND FILE

7F. Board Budget and Finance Committee

Meeting – December 7, 2016 Draft Minutes (P.37) RECEIVE AND FILE


ITEM RECOMMENDATION

CONSENT CALENDAR CONTINUED:

7G. November FY17 Farebox Recovery Ratio (FRR) Performance and FYE17 FRR Projection (P.40) RECEIVE AND FILE

7H. Transportation NOW Update – November

2016 (P.42) RECEIVE AND FILE

7I. Agency Credit Card Statement – November 2016 (P.44) RECEIVE AND FILE

7J. Authorization to Amend Agreement No. 10-

038 with The Goodyear Tire and Rubber Company for Bus Tire Leasing Services (P.46) APPROVE

(Board Budget and Finance Committee Reviewed and Recommended – 12/7/16)

REGULAR CALENDAR:

8. AUTHORIZATION TO AWARD INVITATION FOR BID NO. 16-050 TO FRITTS FORD FOR THE PURCHASE OF 10 MODEL YEAR 2017, FORD FOCUS VEHICLES (P.48) APPROVE

(Board Budget and Finance Committee Reviewed and Recommended – 12/7/16)

9. AUTHORIZATION TO ENTER INTO AN

AGREEMENT WITH THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (“RCTC”) FOR CONVEYANCE OF REAL PROPERTY IDENTIFIED AS COUNTY OF RIVERSIDE ASSESSOR’S PARCEL NOS. 215-350-018 AND 215-341-004 (P.50) APPROVE

(Board Administration and Operations Committee Reviewed and Recommended – 12/7/16)

10. BOARD MEETING CALENDAR FOR 2017 (P.54) APPROVE 11. ELECTION OF BOARD OFFICERS (P.56) HOLD ELECTION


ITEM RECOMMENDATION

12. BOARD MEMBER COMMENTS 13. ANNOUNCEMENTS 14. NEXT MEETING

Regular Meeting of the RTA Board of Directors Thursday, January 26, 2017, 2:00 p.m. Riverside County Administration Center Board Chambers 4080 Lemon St., First Floor Riverside, CA 92501

15. MEETING ADOURNMENT

RIVERSIDE TRANSIT AGENCY Board of Directors

Minutes of Meeting No. 2016-09A Regular Meeting

November 17, 2016

1. CALL TO ORDER Chairman Frank Johnston called the regular meeting of the Riverside Transit Agency Board of Directors to order at 2:00 p.m., on Thursday, November 17, 2016, in the Riverside County Board of Supervisors Chambers, 4080 Lemon Street, First Floor, Riverside, CA.

2. ROLL CALL Present:

1. Art Welch, City of Banning 2. Brenda Knight, City of Beaumont 3. Joyce McIntire, City of Calimesa 4. John Zaitz, City of Canyon Lake 5. Dick Haley, City of Corona 6. Ike Bootsma, City of Eastvale 7. Linda Krupa, City of Hemet 8. Frank Johnston, City of Jurupa Valley 9. Daryl Hickman, Lake Elsinore

10. Greg August, City of Menifee 11. Jesse Molina, City of Moreno Valley 12. Randon Lane, City of Murrieta 13. Berwin Hanna, City of Norco 14. Tonya Burke, City of Perris 15. Andy Melendrez, City of Riverside 16. Alonso Ledezma, City of San Jacinto 17. Maryann Edwards, City of Temecula 18. Bridgette Moore, City of Wildomar 19. 1Jerry Sincich, County of Riverside, District I 20. 2Donna Johnston, County of Riverside, District II 21. 3Verne Lauritzen, County of Riverside, District III 22. 4Barry Busch, County of Riverside, District V

3. PLEDGE OF ALLEGIANCE

Director Brenda Knight, City of Beaumont, led the attendees in the Pledge of Allegiance.

1Alternate for Director Kevin Jeffries, County of Riverside, District I 2Alternate for Director John Tavaglione, County of Riverside, District II 3Alternate for Director Chuck Washington, County of Riverside, District III 4Alternate for Director Marion Ashley, County of Riverside, District V

Item 6 5

Director Maryann Edwards arrived to the meeting at 2:05 p.m. 4. PUBLIC COMMENTS – NON-AGENDA ITEMS A public comment was made by Mr. Keith White, resident of Jurupa Valley, CA.

Director Randon Lane arrived to the meeting at 2:09 p.m.

5. PRESENTATIONS Chairman Frank Johnston presented the Hero Award to Riverside Transit Agency Coach Operator,

Sergio Valenzuela, for his heroic actions while on duty. Chairman Frank Johnston made a presentation to Director Joyce McIntire for her service to the

Riverside Transit Agency. Chairman Frank Johnston made a presentation to Director Jesse Molina for his service to the

Riverside Transit Agency. Chairman Frank Johnston made a presentation to Director John Zaitz for his service to the

Riverside Transit Agency. Chairman Frank Johnston made a presentation to Director Brenda Knight for her service to the

Riverside Transit Agency. Director Hanna left the meeting at 2:25 p.m. 6. APPROVAL OF MINUTES – OCTOBER 27, 2016 BOARD MEETING M/S/C (LANE/ZAITZ) approving the minutes of the October 27, 2016 Board meeting. The motion carried with 20 affirmative votes and 1 abstention (LAURITZEN). 7. CONSENT CALENDAR

M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item A – Financial Profile – October 2016. The motion carried unanimously.

M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item B – Ridership Report – October

2016. The motion carried unanimously. M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item C – On Time Performance –

October 2016. The motion carried unanimously. M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item D – Travel Training Report –

October 2016. The motion carried unanimously.

Item 6 6

M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item E – Board Administration and

Operations Committee Meeting – November 2, 2016 Draft Minutes. The motion carried unanimously with a correction to the attendance record by the City of Banning to present.

M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item F – Board Budget and Finance

Committee Meeting – November 2, 2016 Draft Minutes. The motion carried unanimously. M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item G – October FY17 Farebox

Recovery Ratio (FRR) Performance and FYE17 FRR Projection. The motion carried unanimously. M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item H – Transportation NOW Update

– October 2016. The motion carried unanimously. M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item I – Agency Credit Card

Statements – October 2016. The motion carried unanimously. M/S/C (EDWARDS/ZAITZ) approving the receipt and file of Item J – Authorization to Award

Agreement No. 16-036 to Tolar Manufacturing Company, Inc. for Bus Stop Amenities for a Two-Year Period with a One-Year Option. The motion carried unanimously.

M/S/C (EDWARDS/ZAITZ) approving Item K – Authorization to Split the Award of Invitation for Bid

(IFB) No. 16-045 to Genfare a Division of SPX Corporation and to Janek Corporation for the Purchase of Farebox Components. The motion carried unanimously.

M/S/C (EDWARDS/ZAITZ) approving Item L – Authorization to Amend Memorandum of

Understanding (MOU) Between the Western Riverside Council of Governments (WRCOG) and the Riverside Transit Agency (Agency) to Facilitate Disbursement of the Agency’s Share of Transportation Uniform Mitigation Fee (TUMF) Funds. The motion carried unanimously.

8. AUTHORIZE A YOUTH HOLIDAY FARE OF 25 CENTS PER BOARDING FROM DECEMBER 18, 2016 THROUGH JANUARY 8, 2017

M/S/C (MOLINA/LANE) as to the following:

• Authorize Agency staff to implement a youth holiday fare of 25 cents per boarding on all fixed-route buses from December 18, 2016 through January 8, 2017.

The motion carried unanimously.

9. AUTHORIZATION TO AMEND THE FISCAL YEAR 2016/2017 (FY17) SHORT RANGE TRANSIT PLAN (SRTP) AND OPERATING BUDGET DUE TO REVISING ROUTE 54 TO SUPPORT ADDITIONAL PERRIS VALLEY LINE (PVL) TRAINS SERVICING THE FESTIVAL OF LIGHTS

Item 6 7

M/S/C (F. JOHNSTON/LANE) as to the following:

• Authorize staff to prepare a conceptual plan, including proposed new transit supportive developments, for the Hemet Mobility Hub Project in partnership with the City of Hemet for a cost not to exceed $139,000.

• Approve attached resolution authorizing staff to seek Federal, State, and local funding

sources for the Hemet Mobility Hub Project.

The motion carried unanimously. 10. FISCAL YEAR 2015/2016 (FY16) FINANCIAL AUDIT RESULTS M/S/C (LANE/BURKE) as to the following:

• Accept the Riverside Transit Agency’s FY16 Audited Financial Statements, Single Audit Report, and SAS 114 Letter as final.


11. BOARD MEMBER COMMENTS Comments were made by the following Board members: Director Joyce McIntire, Director

Maryann Edwards, Director John Zaitz, Director Ike Bootsma, Director Daryl Hickman, Director Jesse Molina, First Vice-Chair Linda Krupa, and Chairman Frank Johnston.

12. ANNOUNCEMENTS Mr. Rubio made an announcement and presented a video announcing RTA will host the 2017

California Transit Association Fall Conference. 13. NEXT MEETING

Regular Meeting of the RTA Board of Directors Thursday, December 15, 2016, 2:00 p.m. Riverside County Administration Center Board Chambers 4080 Lemon St., First Floor Riverside, CA 92501

Director Bridgette Moore left the meeting at 3:05 p.m. Director John Zaitz left the meeting at 3:05 p.m. The meeting went into closed session at 3:05 p.m.

Item 6 8

14. CLOSED SESSION

A. PURSUANT TO GOVERNMENT CODE SECTION 54957 TO REVIEW THE PERFORMANCE OF THE CHIEF EXECUTIVE OFFICER, LARRY RUBIO

B. PURSUANT TO GOVERNMENT CODE SECTION 54957.6 TO MEET WITH DESIGNATED REPRESENTATIVE, CHAIRMAN FRANK JOHNSTON, REGARDING THE COMPENSATION OF THE CHIEF EXECUTIVE OFFICER, LARRY RUBIO

The meeting returned to open session at 3:32 p.m. 15. CONSIDERATION OF FOURTEENTH AMENDMENT TO CONTRACT OF EMPLOYMENT

WITH CHIEF EXECUTIVE OFFICER, LARRY RUBIO M/S/C (LANE/WELCH) as to the following:

• A salary increase of four percent (4%). • A one-time payment of $5,000.

The motion carried unanimously. 16. MEETING ADJOURNMENT

The meeting was adjourned at 3:35 p.m.

Respectfully submitted,

Larry Rubio

Chief Executive Officer

Tammi Ford

Clerk of the Board of Directors

Item 6 9

ADDITIONAL ATTENDANCE – NOVEMBER 17, 2016

NAME ORGANIZATION/TITLE 1. LARRY RUBIO RTA, CHIEF EXECUTIVE OFFICER

2. JAMES DONICH RTA, AGENCY GENERAL COUNSEL

3. TAMMI FORD RTA, CLERK OF THE BOARD

4. CRAIG FAJNOR RTA, CHIEF FINANCIAL OFFICER

5. VINCE ROUZAUD RTA, CHIEF PROCUREMENT AND LOGISTICS OFFICER

6. LAURA CAMACHO RTA, CHIEF ADMINISTRATIVE SERVICES OFFICER

7. BOB BACH RTA, DIRECTOR OF MAINTENANCE

8. ROHAN KURUPPU RTA, DIRECTOR OF PLANNING

9. VIRGINIA WERLY RTA, DIRECTOR OF OPERATIONS

10. NATALIE ZARAGOZA RTA, DIRECTOR OF CONTRACTS

11. RICK KACZEROWSKI RTA, DIRECTOR OF INFORMATION TECHNOLOGIES

12. BRAD WEAVER RTA, MARKETING MANAGER

13. ERIC USTATION RTA, GOVERNMENT AFFAIRS MANAGER

14. CHARLIE RAMIREZ RTA, CONTROLLER

15. LUCIANO ROSE RTA, OPERATIONS MANAGER

16. ADAM CHAVEZ RTA, DEPUTY DIRECTOR OF MAINTENANCE

17. KRISTIN WARSINSKI RTA, PLANNING AND PROGRAMMING SPECIALIST

18. SERGIO VALENZUELA RTA, COACH OPERATOR

19. RYAN NIELSEN BROWN ARMSTRONG

20. MELISSA CABEZZAS BROWN ARMSTRONG

21. ERIC LEWIS CITY OF MORENO VALLEY

22. LOUIS HERNANDEZ BLINDNESS SUPPORT SERVICES

23. PRISCILLA OCHOA BLINDNESS SUPPORT SERVICES

24. KEITH WHITE JURUPA VALLEY RESIDENT

25. ELAINE COTTRELL CANYON LAKE RESIDENT

Item 6 10

RIVERSIDE TRANSIT AGENCY 1825 Third Street

Riverside, CA 92507

December 15, 2016

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Financial Profile – November 2016 Summary: The attached report summarizes the Agency’s performance in the

areas of revenues, operating expenses, ridership, and service levels (in terms of revenue service hours and revenue service miles) for fiscal year-to-date November FY17.

Recommendation: Receive and file.

Item 7A 11

FINANCIAL PROFILE

November 2016

Overview November total revenue of $9,784,569 is $1,768,114 or 22 percent over budget. Year-to-date revenue of $42,298,120 is $4,016,250 or 11 percent over budget. Both variances are attributable to greater than anticipated CNG-related and capital contributions revenue. November operating expenses of $6,083,692 are $152,949 or 3 percent under budget. Year-to-date expenses of $30,159,267 are $1,178,646 or 4 percent under budget. Variance analysis by cost element is provided in the financial discussion below. During the month of November, RTA carried a total of 761,630 passengers. November ridership consisted of 596,420 passengers on directly operated fixed routes, 130,893 on contracted fixed routes, and 34,317 Dial-A-Ride/Taxi Overflow trips. November 2016 ridership reflects a system-wide decrease of 2 percent when compared to November 2015. FY17 year-to-date system-wide ridership of 3,781,056 reflects a 6 percent decrease over the same period in FY16. Monthly ridership on fixed route service decreased 2 percent over the prior year, while FY17 year-to-date fixed route service ridership decreased 6 percent over FY16. Monthly DAR/Taxi Overflow trips increased 4 percent over the same month in the prior year. FY17 year-to-date DAR/Taxi Overflow trips decreased 2 percent over FY16. During November, RTA provided a total of 68,485 revenue service hours and logged a total of 1,047,822 combined revenue miles. This reflects a 10 percent increase in hours and a 9 percent increase in miles, respectively, when comparing November 2016 to November 2015. FY17 year-to-date actual revenue service hours of 345,661 and revenue miles of 5,352,780 reflect an increase of 7 percent in hours and an increase of 6 percent in miles, respectively, when compared to FY16.

Item 7A 12

November farebox revenue of $900,633 is $27,637 or 3 percent under budget. The year-to-date farebox revenue of $4,480,495 is $174,559 or 4 percent under budget. Both the monthly and year-to-date variances are attributed to less than anticipated ridership.

Financial Discussion

Salaries and benefits expense of $3,079,615 is $41,624 or 1 percent under budget in November. Year-to-date salaries and benefits expenses of $14,989,198 are $408,931 or 3 percent under budget. The monthly variance is attributed to unfilled positions. The year-to-date variance is attributed to less than anticipated worker’s compensation and benefits’ expenses.

Purchased transportation expenses of $2,130,642 are $84,336 or 4 percent under budget in November. Year-to-date purchased transportation expenses of $10,596,345 are $731,887 or 7 percent under budget. Both the monthly and year-to-date variances are attributed to contractual efficiencies. Total services expenses of $246,389 are $7,170 or 3 percent over budget in November. Year-to-date service expenses of $1,133,695 are $98,255 or 8 percent under budget. The monthly variance is attributed to greater than anticipated use of scheduling services. The year-to-date variance is attributed to less than anticipated use of consultants and contract services. Materials and supplies expenses of $257,901 are $4,095 or 2 percent over budget in November. Year-to-date materials and supplies expenses of $1,442,976 are $145,834 or 11 percent over budget. The monthly variance is attributed to greater than anticipated parts expense. The year-to-date variance is attributed to greater than anticipated CNG fuel and parts expenses. Other expenses of $369,146 are $38,253 or 9 percent under budget in November. Year-to-date other expenses of $1,997,054 are $85,407 or 4 percent under budget. The monthly variance is due to less than anticipated insurance expense. The year-to-date variance is due to less than anticipated utilities and insurance expenses.

Item 7A 13

Item 7A 14

Item 7A 15

Item 7A 16

RIVERSIDE TRANSIT AGENCYREVENUE GRAPHS

November 2016

850,000

900,000

950,000

Actual Budget

900,633 928,270

Passenger Fares

200,000

400,000

600,000

Actual Budget

500,393 500,393

State Operating

2,000,000

4,000,000

6,000,000

Actual Budget

5,222,942 5,222,941

Local Operating

1,000,000

1,200,000

1,400,000

Actual Budget

1,296,230 1,296,100

Federal Operating

Item 7A 17


November 2016

50,000

75,000

100,000

125,000

Actual Budget

96,671

71,234

Other Operating

Item 7A 18


November 2016

650,000

700,000

750,000

800,000

850,000

November 2015 November 2016

777,213761,630

Ridership

Item 7A 19

Item 7A 20

RIVERSIDE TRANSIT AGENCYEXPENSE GRAPHS

November 2016

2,500,000

3,000,000

3,500,000

Actual Budget

3,079,615 3,121,239

Salaries & Benefits

150,000

200,000

250,000

300,000

Actual Budget

246,389 239,220

Services

1,700,000

2,000,000

2,300,000

Actual Budget

2,130,642 2,214,979

Purchased Transportation

150,000

200,000

250,000

300,000

Actual Budget

257,901 253,805

Materials & Supplies

Item 7A 21

RIVERSIDE TRANSIT AGENCYEXPENSE GRAPHS

November 2016

300,000

350,000

400,000

450,000

Actual Budget

369,146

407,399

Other Expenses

Item 7A 22

Item 7A 23


Riverside, CA 92507

December 15, 2016

TO: BOARD OF DIRECTORS

THRU: Larry Rubio, Chief Executive Officer

FROM: Tom Franklin, Chief Operating Officer

SUBJECT: Ridership Report - November 2016

Summary: System-wide ridership this November decreased 2.0% versus November 2015.

Factors to consider when comparing to a year ago:

Calendar:

o This November had one more weekday and one fewer Sundays than lastNovember. Thanksgiving Day Sunday service was added this year.

Weather:

o There were two days of rain this November versus one rain day last November.

o There were no days at 100° or hotter in November 2016 or 2015.

Schedule:

o Revenue service hours in November 2016 were 10.4% higher than in November 2015.

Other

o Average gasoline price for November 2016 was $2.66 versus $2.70 in November 2015.


Nov-15 Nov-16 ChangeFixed Route 744,175 727,313 -2.3%Dial-A-Ride 33,038 34,317 3.9%Total System 777,213 761,630 -2.0%

Ridership

Item 7B 24

Passengers/

Revenue Hour

Passengers/

Revenue Mile Nov '16 vs Nov '15

Fiscal Year to date

2017 vs. 2016 1

Fixed Routes** >>> 727,313 14.25 0.95 -2.3% -6.2%

Dial-a-Ride (Regular & Taxi & Lifeline)* >>> 34,317 1.97 0.12 3.9% -1.7%

Entire System Total >>> 761,630 11.12 0.73 -2.0% -6.0%

Fixed Routes (Excluding CommuterLinks) >>> 700,777 15.02 1.07 -2.1% -5.9%

CommuterLink Routes >>> 26,536 6.04 0.24 -6.8% -13.8%

Dial-A-Ride (Regular) Total >>> 33,650 1.98 0.12 4.1% -1.2%

Taxi & Lifeline (Overflow) Total >>> 667 1.69 0.06 -6.6% -16.7%

Entire System >>> 761,630 11.12 0.73 -2.0% -6.0%

1

*

**

Riverside Transit Agency

Month-End Ridership Summary

November 2016

Fixed route totals include Commuter link routes as summarized below

Entire System

Monthly & Fiscal Year Variances

The Dial-A-Ride routes serve exclusively seniors and persons with disabilities.

Performance IndicatorsTotal

Passengers

The FY-To-Date Variance is the difference between ridership from July 2016 to November 2016 versus July 2015 to November 2015

Item 7B 25



Passengers/

Rev. Hour

Passengers/

Rev. Mile

Nov '16 vs Nov

'15

FY-To-Date

2017 vs 20161

001 Corona/ Downtown Riverside/ Magnolia/ UCR 155,293 155,293 - 24.50 2.13 -2.5% -7.4%

003 Eastvale/ Norco/ Corona 15,663 14,899 764 9.80 0.79 8.5% 6.1%

008 Lake Elsinore 19,775 - 19,775 11.42 0.82 11.4% 29.0%

010 Big Springs & Watkins to Galleria 16,009 16,009 - 13.58 1.19 -1.6% -4.2%

011 Moreno Valley Mall/ March ARB 10,779 10,779 - 12.53 1.11 -12.2% -10.8%

012 La Cadena & Stephens to Merced & Magnolia 20,546 20,546 - 15.61 1.36 -7.0% -7.7%

013 Hunter Park Metrolink/ Galleria at Tyler 21,613 21,613 - 16.30 1.34 -0.3% -2.7%

014 Galleria at Tyler/ Indiana/ VA Hospital 17,839 17,839 - 15.01 1.15 -9.8% -11.4%

015 Downtown Riverside/ Galleria at Tyler 45,129 45,129 - 17.96 1.51 -4.0% -6.9%

016 Downtown Riverside/ Moreno Valley Mall 54,960 54,960 - 23.59 2.05 -8.1% -11.7%

018 Sunnymead Ranch/ Moreno Valley RCC 13,243 13,243 - 14.52 1.11 -6.4% -9.4%

019 Moreno Valley Mall/ Perris 59,939 59,477 462 22.12 1.79 -1.9% -1.3%

020 Magnolia Center/ Moreno Valley RCC 27,174 27,174 - 12.75 0.81 -0.1% -0.8%

021 Country Village/ Galleria at Tyler 9,569 9,569 - 11.52 0.80 -1.6% -5.3%

022 Downtown Riverside/ Perris/ Lake Elsinore 29,359 29,359 - 14.37 0.80 -6.4% -10.1%

023 Temecula/ Murrieta/ Wildomar 8,316 - 8,316 6.52 0.45 8.1% 16.6%

024 Pechanga Resort/ Temecula 5,267 - 5,267 6.67 0.48 -11.0% -15.4%

026 Moreno Valley 1,900 - 1,900 2.94 0.18

027 Galleria at Tyler/ Hemet Valley Mall 43,352 43,352 - 14.71 0.77 -2.9% -5.6%

029 Downtown Riverside/ Hamner & Limonite 12,639 12,639 - 14.55 0.94 -6.8% -8.9%

030 Perris 4,493 - 4,493 5.94 0.49 5.3% -9.7%

031 Banning/ Beaumont/ San Jacinto/ Hemet 8,609 - 8,609 9.32 0.52 -5.8% -14.2%

032 Hemet/ San Jacinto 11,290 - 11,290 12.79 1.17 -1.0% -13.3%

Monthly & Fiscal Year

Variances

Fixed Routes (Directly Operated and Contracted)

Route # Area ServedTotal

Passengers DO CO

November 2016

Performance Indicators

Item 7B 26



Passengers/

Rev. Hour

Passengers/

Rev. Mile

Nov '16 vs Nov

'15

FY-To-Date

2017 vs 20161

Monthly & Fiscal Year

Variances

Fixed Routes (Directly Operated and Contracted)

Route # Area ServedTotal

Passengers DO CO

November 2016

Performance Indicators

033 Hemet/ East Hemet 3,418 - 3,418 8.35 0.66 -0.5% -8.4%

035 Banning/ Beaumont/ Moreno Valley Mall 4,776 - 4,776 7.99 0.37 16.9% 4.3%

040 Lake Elsinore/ Quail Valley/ Sun City 1,513 - 1,513 5.12 0.27 -25.1% -21.6%

041 Mead Valley/ Perris/ Moreno Valley/ RCRMC 7,377 4,596 2,781 9.71 0.56 -6.2% -12.0%

042 San Jacinto/ Soboba Casino/ Hemet 4,704 - 4,704 10.57 0.74 -9.8% -10.1%

049 Country Village/ Downtown Riverside 20,295 20,295 - 24.42 1.93 5.4% -0.7%

050 Downtown Riverside Jury Trolley 281 - 281 1.40 0.20 9.3% 5.4%

051 UCR Crest Cruiser 4,244 - 4,244 20.17 1.86 -4.4% 1.9%

052 Hunter Park Metrolink/ UCR 4,409 - 4,409 14.26 1.59

054 Downtown Riverside 1,265 1,144 121 6.63 2.34

055 Temecula Trolley - Promenade Mall to Harveston 2,187 - 2,187 19.07 1.34 14.0% -2.4%

061 S. Perris Metrolink - Sun City/ Menifee/ Temecula 6,568 - 6,568 4.98 0.29 -15.8% -12.9%

074 San Jacinto/ Hemet/ Menifee/ Sun City/ Perris 17,589 - 17,589 9.77 0.55 -4.6% -7.7%

079 Hemet/ Winchester/ French Valley/ Temecula 9,395 - 9,395 8.68 0.49 -9.2% -13.0%

202 Murrieta/ Temecula/ Oceanside 1,104 - 1,104 2.59 0.10 -18.8% -11.7%

204 Riverside/ Country Village/ Ontario/ Montclair 4,020 4,020 - 8.05 0.36 -16.5% -25.8%

206 Corona/ Lake Elsinore/ Murrieta/ Temecula 4,383 4,383 - 8.06 0.31 -8.7% -18.0%

208 Temecula/ Murrieta/ Sun City/ Perris/ Mo Val/ Riverside 2,951 1,497 1,454 3.59 0.15 -20.7% -24.6%

210 Riverside to Palm Desert 596 383 213 5.86 0.31 17.3% 2.7%

212 Hemet/ San Jacinto/ Downtown Riverside 2,727 - 2,727 4.22 0.18 0.7% 1.1%

216 Orange County/ Corona/ Riverside 7,502 7,502 - 10.50 0.45 -1.8% -11.8%

217 San Jacinto/ Hemet/ Temecula/ Escondido 3,253 720 2,533 5.12 0.17 11.2% 3.0%

Fixed Route Total2&3

>>>> 727,313 596,420 130,893 14.25 0.95 -2.3% -6.2%

1

2 Due to early meeting schedule, we are still awaiting OCTA 794 and Sunline Transit 220/210 Ridership for November. The FY-To-Date Variance is the difference between ridership from July 2016 to November 2016 versus July 2015 to November 2015

Item 7B 27



November 2016

Passengers/

Revenue Hour

Passengers/


FY-To-Date

2017 vs. 2016 1

901170 1.49 0.06 4.3% 17.7%

9021,312 1.87 0.10 11.5% 2.7%

903379 1.59 0.08 -7.8% -4.9%

9045,663 2.20 0.14 7.3% -0.3%

9051,441 1.64 0.11 -11.1% -15.1%

9066,914 2.06 0.14 2.4% -4.6%

9073,260 1.77 0.11 -1.8% -3.4%

9082,211 2.41 0.16 9.4% 1.5%

9094,918 2.21 0.12 3.4% 3.9%

9106,560 1.73 0.10 6.5% -0.8%

9111,489 1.84 0.11 7.8% -4.8%

34,317 1.97 0.12 3.9% -1.7%

1

Hemet/ Homeland/ Romoland/ San Jacinto/ Valle Vista/ Winchester

Jurupa/ Glen Avon/ Mira Loma/ Pedley/ Rubidoux

Moreno Valley

Murrieta/ Temecula

Total

Passengers

Dial-A-Ride Services

Banning/ Beaumont

Performance Indicators Monthly & Fiscal Year Variances

Corona/ Norco

Perris/ Mead Valley/ Nuevo

Riverside/ Wood Crest/ Arnold Heights/ Canyon Crest/Orange Crest

Sun City/ Menifee

Dial-A-Ride (Seniors & ADA) Total >>>>


Lake Elsinore/ Canyon Lake/ Wildomar / Quail Valley

Highgrove/ Loma Linda

Item 7B 28



Passengers/

Revenue Hour

Passengers/


FY-To-Date

2017 vs. 2016 1

202 Murrieta/ Temecula/ Oceanside 1,104 2.59 0.10 -18.8% -11.7%

204 Riverside/ Country Village/ Ontario/ Montclair 4,020 8.05 0.36 -16.5% -25.8%

206 Corona/ Lake Elsinore/ Murrieta/ Temecula 4,383 8.06 0.31 -8.7% -18.0%

208 Temecula/ Murrieta/ Sun City/ Perris/ Moreno Valley/ Riverside 2,951 3.59 0.15 -20.7% -24.6%

210 Banning/ Beaumont/ Moreno Valley/ Riverside 596 5.86 0.31 17.3% 2.7%

212 Hemet/ San Jacinto/ Downtown Riverside 2,727 4.22 0.18 0.7% 1.1%

216 Orange County/ Corona/ Riverside 7,502 10.50 0.45 -1.8% -11.8%

217 San Jacinto/ Hemet/ Temecula/ Escondido 3,253 5.12 0.17 11.2% 3.0%

Total Commuter Link Routes >>> 26,536 6.04 0.24 -6.8% -13.8%

1

November 2016

CommuterLink Routes

Route

Number Area Served

Performance Indicators Monthly & Fiscal Year VariancesTotal

Passengers


Item 7B 29

Nov '16 vs Nov '15Fiscal-Year-To-Date

2017 vs. 2016 1

RCC GO-PASS 73,404 -1.9% -5.8%

UC-RIVERSIDE U-PASS 46,677 6.5% -1.5%

MT. SAN JACINTO COLLEGE GO-PASS 18,588 -18.4% -20.6%

CAL BAPTIST UNIVERSITY U-PASS 4,371 15.6% 14.0%

LA SIERRA UNIVERSITY U-PASS 415 -54.5% -37.9%

U-PASS & GO-PASS COLLEGE PROGRAMS TOTAL 143,455 -1.8% -6.8%

RIVERSIDE CITY EMPLOYEE PASS PROGRAM 1,149 52.6% 15.0%

1



November 2016

Selected Pass Programs

Pass Program

Monthly & Fiscal Year VariancesTotal Passengers


Item 7B 30


Riverside, CA 92507

December 15, 2016



FROM: Tom Franklin, Chief Operating Officer

SUBJECT: On Time Performance - November 2016

Summary: On time performance system-wide in November 2016 was 90% versus 90% in November 2015 and 90% in October 2016.

Recommendation:

Receive and file.

Item 7C 31


Riverside, CA 92507

December 15, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Jim Kneepkens, Director of Marketing SUBJECT: Travel Training Report – November 2016 Summary: The attached report summarizes the Agency’s performance in the

Travel Training Program for the month of November 2016 and for fiscal year-to-date FY17. Highlights of this report are:

Item #1: 862 passenger trips generated on fixed route in the senior category; 2,666 year-to-date.

Item #2: 8,241 passenger trips generated on fixed route in the disabled category; 37,113 year-to-date.

Item #3: 9,103 total passenger trips generated on fixed route; 39,779 year-to-date.

Item #4: 501 unique persons served; 697 year-to-date.

Item #5: A total of $29,628 in expenses applied this month; $155,540 year-to-date.


Item 7D 32

rev 12/6/16

RIVERSIDE COUNTY TRANSPORTATION COMMISSION

Fiscal Year 2016/17 MONTHLY REPORT

OPERATOR: RTA Travel Training PROJECT NAME: "Freedom to Go" Travel Training Program for Seniors and People with Disabilities

Information reported shall be for this project only.

Fill Only Unshaded Areas Year 1 Month Qtr 1 Month Qtr 2 Month Qtr 3 Month Qtr 4 FY 16/17Goal Jul-16 Aug-16 Sep-16 Total Oct-16 Nov-16 Dec-16 Total Jan-17 Feb-17 Mar-17 Total Apr-17 May-17 Jun-17 Total YTD Total

OPERATING DATA

1a. Seniors 558 321 401 1,280 524 862 1,386 0 0 2,666

1b. Disabled 3,879 6,583 9,162 19,624 9,248 8,241 17,489 0 0 37,113

1c. Veterans (sub category of 1a and 1b) 564 558 639 1,761 807 749 1,556 0 0 3,3171d. Others

Total Passenger Trips (sum of 1a and 1b only) 76,000 4,437 6,904 9,563 20,904 9,772 9,103 0 18,875 0 0 0 0 0 0 0 0 39,779

2. Total Unique Persons Served per Period* 600 78 505 149 648 178 501 575 697Of the above (2), how many military service personnel or

veterans were served? * 9 7 11 27 8 3 11 28

3. Total Project Vehicle Service Hours

4. Total Project Vehicle Service Miles

OTHER OPERATING DATA

5. Number of passes distributed 73 374 189 636 129 451 580 0 0 1,216

5a. One-way trips supported by passes (GFI reported) 3,863 6,572 8,992 19,427 9,268 8,434 17,702 0 0 37,129

5b. Unique persons receiving passes (est.)* 72 371 187 598 126 449 540 651

5c. Number of agencies participating in voucher program

6. Miles reimbursed per Period

6a. One-way trips supported6b. Unique persons traveling on mileage reimbursement (riders only)

7. Mobility Mgmt/Travel/Sensitivity Training Hours per Period 81 165 129 375 135 58 192 0 0 567

8. Mobility Mgmt/Travel/Sensitivity Training Contacts per Period 100 409 212 721 569 66 635 0 0 1,356

FINANCIAL DATA

9. Award -NF/LTF Subsidy 29,329$ 32,548$ 30,869$ 92,746 33,166$ 29,628$ 62,794 0 0 155,540

10. Farebox/Rider Donations 0 0 0 0 0

11. Agency Cash Match/ Other Contributions 0 0 0 0 0

12. In Kind Contributions 0 0 0 0 0

13. TOTAL REVENUE (sum of items 9 thru 12) 29,329$ 32,548$ 30,869$ 92,746 33,166$ 29,628$ -$ 62,794 -$ -$ -$ 0 -$ -$ -$ 0 155,540

14. TOTAL OPERATING COST 29,329$ 32,548$ 30,869$ 92,746 33,166$ 29,628$ 62,794 0 0 155,540

15. Net Expenses (item 13 minus item 14) $0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 016. Milestone Progress

a. YES NOb. YES NO c YES NO

Areas marked in BLUE are for tracking only and not related to grant objectives

Exhibit C-1 -- Quantitative Reporting Requirements

* Unique Persons tracked separately by Month, Quarter and Year

1. Total One-Way Passenger Trips (report for this project only)

Completed? Date Completed

5

4

3

2

1

1

2

3

4

5

Item 7D 33

RTA BOARD ADMINISTRATION AND OPERATIONS COMMITTEE MEETING Minutes

December 7, 2016

1. CALL TO ORDER

Committee Chairman Randon Lane called the Board Administration and Operations Committee meeting to order at 1:00 p.m., on December 7, 2016, in the RTA Board Room.

2. SELF-INTRODUCTIONS

Self-introductions of those in attendance took place. Committee Members Attending

1. Committee Chair Randon Lane, City of Murrieta 2. Director Art Welch, City of Banning 3. Director Ike Bootsma, City of Eastvale 4. Director Daryl Hickman, City of Lake Elsinore 5. Director Greg August, City of Menifee 6. Director Tonya Burke, City of Perris 7. Director Andy Melendrez, City of Riverside 8. Director Bridgette Moore, City of Wildomar 9. Alternate Jerry Sincich, County of Riverside, District I

10. Alternate Donna Johnston, County of Riverside, District II RTA Staff

1. Larry Rubio, Chief Executive Officer 2. Tammi Ford, Clerk of the Board of Directors 3. Tom Franklin, Chief Operating Officer 4. Craig Fajnor, Chief Financial Officer 5. Vince Rouzaud, Chief Procurement and Logistics Officer 6. Laura Camacho, Chief Administrative Services Officer 7. Bob Bach, Director of Maintenance 8. Jim Kneepkens, Director of Marketing 9. Rohan Kuruppu, Director of Planning

10. Virginia Werly, Director of Operations 11. Natalie Zaragoza, Director of Contracts 12. Rick Kaczerowski, Director of Information Technologies 13. Eric Ustation, Government Affairs Manager 14. Adam Chavez, Deputy Director of Maintenance 15. Luciano Rose, Operations Manager 16. Lisa Almilli, Mobility Manager

Other Attendees:

1. Frank Johnston, City of Jurupa Valley

Item 7E 34

M/S (WELCH/HICKMAN) was made to:

• Adjourn the meeting.

There was one affirmative vote (HICKMAN) and nine votes opposed. The motion did not carry.

3. PUBLIC COMMENTS – NON-AGENDA ITEMS None. 4. APPROVAL OF MINUTES – NOVEMBER 2, 2016 COMMITTEE MEETING M/S/C (HICKMAN/MOORE) approving the minutes of the November 2, 2016 Committee meeting.

The motion carried unanimously. 5. CONSENT CALENDAR

M/S/C (WELCH/HICKMAN) approving the receipt and file of Item A – Personnel Report – October 2016.

The motion carried unanimously. M/S/C (WELCH/HICKMAN) approving the receipt and file of Item B – Transportation Center Monthly Report – October 2016. The motion carried unanimously.

6. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE RIVERSIDE

COUNTY TRANSPORTATION COMMISSION (“RCTC”) FOR CONVEYANCE OF REAL PROPERTY IDENTIFIED AS COUNTY OF RIVERSIDE ASSESSOR’S PARCEL NOS. 215-350-018 AND 215-341-004

M/S/C (MOORE/HICKMAN) approving and recommending this item to the full Board of Directors for their consideration as follows:

• Authorize staff to enter into an agreement with the Riverside County Transportation Commission for conveyance of real property identified as County of Riverside Assessor’s Parcel Nos. 215-350-018 and 215-341-004.


Item 7E 35

7. BOARD MEMBER COMMENTS

Comments were made by the following Board members: Alternate Director Donna Johnston, Director Bridgette Moore, Director Art Welch, Director Ike Bootsma, Director Greg August and Committee Chair Randon Lane.

8. ANNOUNCEMENTS Larry Rubio made an announcement.

9. MEETING ADJOURNMENT

The meeting was adjourned at 1:09 p.m.

Item 7E 36

RTA BOARD BUDGET AND FINANCE COMMITTEE MEETING

Minutes December 7, 2016

1. CALL TO ORDER Committee Chair Brenda Knight called the Board Budget and Finance Committee

meeting to order at 2:00 p.m., on December 7, 2016, in the RTA Board Room. 2. SELF INTRODUCTIONS

Self-introductions of those in attendance took place. Committee Members Attending

1. Committee Chair Brenda Knight, City of Beaumont 2. Chairman Frank Johnston, City of Jurupa Valley 3. Director Joyce McIntire, City of Calimesa 4. Director John Zaitz, City of Canyon Lake 5. Director Dick Haley, City of Corona 6. Director Linda Krupa, City of Hemet 7. Director Chuck Washington, County of Riverside, District III 8. Alternate Barry Busch, County of Riverside, District V

Committee Members Absent

1. Director Maryann Edwards, City of Temecula 2. Director Berwin Hanna, City of Norco

RTA Staff

1. Larry Rubio, Chief Executive Officer 2. Tammi Ford, Clerk of the Board of Directors 3. Tom Franklin, Chief Operating Officer 4. Craig Fajnor, Chief Financial Officer 5. Vince Rouzaud, Chief Procurement and Logistics Officer 6. Laura Camacho, Chief Administrative Services Officer 7. Bob Bach, Director of Maintenance 8. Adam Chavez, Deputy Director of Maintenance 9. Virginia Werly, Director of Operations

10. Jim Kneepkens, Director of Marketing 11. Rohan Kuruppu, Director of Planning 12. Natalie Zaragoza, Director of Contracts 13. Rick Kaczerowski, Director of Information Technologies 14. Eric Ustation, Government Affairs Manager 15. Lisa Almilli, Mobility Manager 16. Gabe Obregon, Contracts Manager

Other Attendees 1. Donna Johnston, City of Jurupa Valley 2. Jeff Comerchero, County of Riverside, District III

Item 7F 37

3. PUBLIC COMMENTS – NON-AGENDA ITEMS None. 4. APPROVAL OF MINUTES – NOVEMBER 2, 2016 COMMITTEE MEETING

M/S/C (ZAITZ/JOHNSTON) approving the November 2, 2016 committee meeting minutes.

The motion carried with seven affirmative votes and one abstention (WASHINGTON).

5. CASH FLOW PROJECTIONS Mr. Fajnor presented the cash flow projections. 6. QUARTERLY CAPITAL STATUS Mr. Fajnor presented the quarterly capital status report. 7. QUARTERLY NATURAL GAS PROCUREMENT STATUS REPORT Mr. Fajnor presented the quarterly natural gas procurement status report. 8. AUTHORIZATION TO AWARD INVITATION FOR BID NO. 16-050 TO FRITTS

FORD FOR THE PURCHASE OF 10 MODEL YEAR 2017, FORD FOCUS VEHICLES

M/S/C (ZAITZ/BUSCH) approving and recommending this item to the full Board

of Directors for their consideration as follows:

• Authorize staff to award IFB No. 16-050 to Fritts Ford for the purchase of 10, model year 2017 Ford Focus vehicles in the amount of $184,668.00.


9. AUTHORIZATION TO AMEND AGREEMENT NO. 10-038 WITH THE GOODYEAR TIRE AND RUBBER COMPANY FOR BUS TIRE LEASING SERVICES

M/S/C (KRUPA/JOHNSTON) approving and recommending this item to the full

Board of Directors for their consideration as follows:

• Authorize staff to amend Agreement No. 10-038 with The Goodyear Tire and Rubber Company in the amount of $77,302 to complete the run-out provision on the existing tire inventory.


Item 7F 38

10. BOARD MEMBER COMMENTS

Comments were made by: Director Dick Haley and Director Chuck Washington.

11. ANNOUNCEMENTS

None.

12. MEETING ADJOURNMENT The meeting was adjourned at 2:25 p.m.

Item 7F 39


Riverside, CA 92507

December 15, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: November FY17 Farebox Recovery Ratio (FRR) Performance and

FYE17 FRR Projection Background: The Agency relies on a Transportation Development Act (TDA)

funding subsidy in order to cover a significant portion of its annual operating expenses. This funding is predicated on compliance with TDA operating provisions and statutes. TDA Provision 99270 states that claimants shall meet or exceed a predetermined ratio of fare revenues to operating expenses. This is known as the Farebox Recovery Ratio (FRR).

Policies and legislation have been adopted that clarify and expand the definition of allowable parameters relative to the calculation of the FRR. A Farebox Recovery Policy adopted by the Riverside County Transportation Commission (RCTC) expands allowable passenger fare revenues to include Local funds and Local Support revenues. In addition, Assembly Bill Number 813 (AB813) allows for the exclusion of comparable paratransit service expenses that exceed the prior fiscal year, adjusted by the Consumer Price Index (CPI).

Summary: The Agency’s FRR Target for FY17 is 17.48%. The Agency’s FY17 budgeted FRR is 20.09%. The Agency’s actual FRR through November was 21.46%, exceeding the target by 3.98%. In addition, the table below reflects the Agency’s current FY17 year-end forecast for FRR. It is based on year-to-date actual revenues and expenses through November 2016 plus projections for the remainder of the fiscal year. A conservative approach to the revenues and expenses, including allowable inclusions and exclusions, has been used.

Item 7G 40

Farebox Revenues 10,773,000$ Local Support Revenues: Measure A 2,845,000$

Subtotal - Farebox Revenues 13,618,000

Other Local Support Revenues & ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Interest Income on Investments 110,000 Federal Excise Tax Rebate on CNG - Reimbursements from CERBT - RINs / LCFS from CNG usage 750,000 Bus Shelter Advertising 18,000 Other Local Support Revenues 687,100

Subtotal - Other Local Revenue & Exemptions 1,565,100

Total Farebox Revenues, Local Support, & Exemptions 15,183,100$

Operating Expenses (Excl. Depreciation & Amortization) 75,263,588$

TDA/AB813 Expense ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Fuel Exemption (AB813) - Paratransit Exemption (AB813) -

Subtotal - TDA/AB813 Expense Exemptions -

Operating Expenses - Adjusted 75,263,588$

Ratio 20.17%

Target 17.48%

Variance to Target: 2.69%

The current projected FY17 Farebox Recovery Ratio forecast at fiscal year-end is 20.17 percent. The predetermined target ratio is 17.48 percent, resulting in a favorable variance of 2.69 percent.

Staff will continue to provide the Board with Farebox Recovery Ratio updates and compliance strategies as required.

Recommendation:

Receive and file.

Item 7G 41


Riverside, CA 92507

December 15, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Eric Ustation, Government Affairs Manager SUBJECT: Transportation NOW Update – November 2016 Summary: Transportation NOW (T-NOW) has six chapters: Greater Riverside,

Hemet/San Jacinto Area, Moreno Valley/Perris, Northwest, San Gorgonio Pass and Southwest. Each chapter meets monthly at a location convenient to the membership. Attendance includes transit users, elected officials, transit advocates, community activists and Riverside Transit Agency (RTA) staff. This report summarizes the activities of each chapter for the month of November 2016.

Greater Riverside Chapter The group received an update on the Downtown Riverside Stop Improvement Project and received brochures highlighting the changes going into effect on January 8, 2017. Chapter members appreciated the outreach RTA is undertaking to inform the public. Members discussed the upcoming RTA RapidLink Gold Line and expressed interest in receiving a full presentation once the project is closer to implementation. Hemet/San Jacinto Area Chapter The group discussed the Facebook page created for the chapter and how best to disseminate information. The progress of the Hemet Mobility Hub was discussed and the chapter was informed that the RTA Board of Directors recently approved funding to go toward the preparation of a conceptual plan in cooperation with the City of Hemet. Moreno Valley/Perris Chapter The chapter discussed the recent changes to the Perris Valley Line schedule and was informed of additional Metrolink service added as part of a Festival of Lights promotion. They learned that RTA will also be adding Route 54F to provide a bus connection from the Riverside-Downtown Metrolink Station to the Festival of Lights area. The group also received an update on the Downtown

Item 7H 42

Riverside Stop Improvement Project and received brochures highlighting the changes going into effect on January 8, 2017. Northwest Chapter The chapter discussed the T-NOW Annual Meeting on January 19, 2017 and brainstormed centerpiece ideas. In lieu of a December meeting, the chapter agreed to take a group bus trip from Eastvale to Riverside on Route 29 on December 8 to enjoy the Festival of Lights. The chapter received an update on RTA’s First and Last Mile study and would like a presentation once the final study is approved by the RTA Board of Directors. San Gorgonio Pass Area Chapter The chapter discussed Pass Transit Route 136 and was informed that there are discussions taking place to add a stop on the middle school campus in Calimesa to help spur ridership. The group learned that many seniors from the various 55+ communities in Beaumont have been taking advantage of the additional trips provided by Pass Transit to the shopping malls in Cabazon. Southwest Chapter The chapter planned a group trip taking the Metrolink Perris Valley Line to Riverside and returning on RTA Route 22 on the morning of December 19. The chapter discussed the T-NOW Annual Meeting on January 19 and discussed centerpiece ideas.

Recommendation:

Receive and file.

Item 7H 43

Item 7I 44

Item 7I 45

RIVERSIDE TRANSIT AGENCY 1825 Third St.

Riverside, CA 92507

December 15, 2016

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Vince Rouzaud, Chief Procurement and Logistics Officer SUBJECT: Authorization to Amend Agreement No. 10-038 with The Goodyear

Tire and Rubber Company for Bus Tire Leasing Services

Summary: At the November 19, 2015 Board of Directors meeting, the Board authorized the award of Agreement No. 15-036 to Michelin North America, Inc. for Bus Tire Leasing Services. Leasing tires is a standard practice in the transit industry and is more economical than purchasing tires outright. Additionally, the Agency is able to utilize federal capital funds for tire leasing services.

At that same meeting, the Board also authorized staff to amend Agreement No. 10-038 with The Goodyear Tire and Rubber Company (“Goodyear”) to exercise the run-out provision on the existing Goodyear tire inventory. The cost to exercise the run-out provision with Goodyear was estimated to be $170,147 and was based on projected mileage and a run-out period of approximately 12 to 18 months. The more costly alternative to exercising the run-out provision would have been to purchase the Goodyear tires outright. Over the past 13 months, the Agency has realized better mileage from the Goodyear tires than originally anticipated. The primary reason for this is the Goodyear tire is considered a “regroovable tire” which means the tire is designed and constructed with enough rubber depth to permit the renewal of the tread pattern or the generation of a new tread pattern. Once the tire gets close to its legal tread depth limit of 2/32nd, it can be regrooved adding approximately 30-35 percent to its useful life. Because regrooving tires increases the tire’s mileage, the Goodyear agreement will need to be amended. Staff has calculated that the amount needed to cover the run-out of the remaining Goodyear tires will be $77,302. If approved, it should be noted that this action will not increase the overall cost to the Agency for tire leasing services in FY17 as the

Item 7J 46

combination of the Michelin and the Goodyear lease costs will be within the annual budget.

Fiscal Impact:

This item is included in the Board approved FY17 capital budget. Funding to cover this request is in the form of Federal Transit Administration (FTA) Section 5307 and State Transit Assistance Funds (STA). A profile of the proposed budget is shown below:

Funding Source FTA Section

5307

STA

Total

$242,599

$60,650

$303,249

Committee Recommendation:

This item was discussed at the Board Budget and Finance Committee meeting on December 7, 2016. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

• Authorize staff to amend Agreement No. 10-038 with The

Goodyear Tire and Rubber Company in the amount of $77,302 to complete the run-out provision on the existing tire inventory.

Item 7J 47


Riverside, CA 92507

December 15, 2016



FROM: Vince Rouzaud, Chief Procurement and Logistics Officer

SUBJECT: Authorization to Award Invitation for Bid No. 16-050 to Fritts Ford for the Purchase of 10 Model Year 2017, Ford Focus Vehicles

Summary: Staff is requesting authorization to award a contract to Fritts Ford for the

purchase of 10 compact vehicles that will be used by coach operators for driver relief. The new vehicles are considered replacements for vehicles that have exceeded their useful service life as defined by the Federal Transit Administration (FTA) and were included in the Agency’s capital budget previously approved by the Board.

On October 24, 2016, staff issued Invitation for Bids (IFB) No. 16-050.

The procurement was publicly advertised in a newspaper of general circulation and a notice was posted on the Agency’s website. The Agency also sent notices of the contracting opportunity to the Chambers’ of Commerce of those cities that are members of the Joint Powers Agreement (JPA). In an effort to encourage interest and local participation in vehicle procurements, earlier this year, staff conducted vendor outreach and scheduled face-to-face meetings with dealerships throughout the Agency’s service area. These dealerships were included on the bidder’s list for this procurement and are identified in the table below:

Vendor Name/Location Vendor Name/Location

Fritts Ford, Riverside Gosch Ford, Hemet Hemborg Ford, Norco Citrus Motors, Ontario Lake Chevrolet, Lake Elsinore Gosch Ford, Temecula Gosch Nissan/Hyundai, Hemet Diamond Valley Honda, Hemet Pedder Nissan, Hemet VIP Autos, Hemet Moss Bros, Moreno Valley Raceway Ford, Riverside DCH Auto Group, Temecula John Hine Mazda/Subaru, Temecula Temecula Hyundai, Temecula Temecula Nissan, Temecula Temecula Valley Toyota, Temecula Riverside Metro Auto Group, Riverside

Item 8 48

On November 18, 2016, the Agency received bids from the following four vendors:

The apparent low bidder, Courtesy Chevrolet Center was deemed non-responsive as their submittal did not comply with the IFB’s technical specifications (standard transmission vs. automatic transmission). The bid submitted by the second lowest bidder, Fritts Ford, was evaluated and found to be fully compliant with the IFB’s requirements. As such, staff recommends awarding IFB No. 16-050 to Fritts Ford, the lowest responsive and responsible bidder.

Fiscal Impact:

This item was included in the Board approved capital budget in the form of FTA Sections 5307 and State Transit Assistance (STA) funds. The proposed project funding is shown below:


This item was discussed at the Board Budget and Finance Committee meeting on December 7, 2016. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

• Authorize staff to award IFB No. 16-050 to Fritts Ford for the purchase of 10, model year 2017 Ford Focus vehicles in the amount of $184,668.00.

Vendor Name/Location Qty Unit Cost Total (all

fees, taxes, etc,)

Extended Amount

Courtesy Chevrolet Center, San Diego, CA 10 $16,933.00 $18,287.64 $182,876.40 Fritts Ford, Riverside CA 10 $17,090.79 $18,466.80 $184,668.00 Lake Chevrolet, Lake Elsinore CA 10 $18,275.00 $19,744.00 $197,440.00 Paradise Buick GMC, Temecula CA 10 $23,879.00 $25,804.47 $258,044.70

Funding Source

Federal Section 5307 STA

Total

$ 147,734.40 $ 36,933.60

$ 184,668.00

Item 8 49


Riverside, CA 92507

December 15, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Vince Rouzaud, Chief Procurement and Logistics Officer SUBJECT: Authorization to enter into an Agreement with the Riverside County

Transportation Commission (“RCTC”) for Conveyance of Real Property Identified as County of Riverside Assessor’s Parcel Nos. 215-350-018 and 215-341-004

Summary: On January 22, 2015, as part of the Agency’s Comprehensive Operational

Analysis, the Board approved a new Operating Plan (“Operating Plan”) for Downtown Riverside. The Operating Plan changes the way the Agency delivers service in Downtown Riverside from a centralized spoke-and-hub system to an on-street grid-system. The grid-system enables passengers to transfer between routes at bus stops and eliminates the need for the Agency to access the Downtown Transit Center. Although the existing Transit Center has met the Agency’s needs for more than 30 years, this location cannot support the Agency’s long-term expansion plans. As part of the Operating Plan’s implementation, in May of this year the Board authorized the award of an agreement to PTM General Engineering Services for the upgrade of existing stops and construction of new bus stops at 26 downtown locations. Improvements include new bus shelters, benches, solar lighting and development of a temporary layover facility and future mobility hub on Vine Street on property owned by the RCTC, City of Riverside (“City”) and Riverside Public Utility (“RPU”). These parcels are located directly across from the Metrolink Station and are identified more specifically in Attachment A. As mentioned previously, initially, this location will serve as a temporary bus layover facility to meet the Agency’s timeline which calls for it to vacate the Downtown Transit Center by January 2017 (Phase 1). Long term, staff plans to conduct a needs analysis for the future development of a multi-modal transit center (Phase 2). In exchange for vacating the Downtown Transit Center, the properties owned by RCTC and the City will be transferred to the Agency. The Agency will also be granted a long term easement by RPU for access to

Item 9 50

their parcel. Staff has worked out the details for conveyance of the RCTC properties and is currently finalizing the details for the transfer of the remaining City owned parcels along with an easement for the RPU property. Upon approval and execution of this agreement, staff will work with the RCTC to formalize the property transfer. Key provisions in the agreement include the following:

• Because there will be no funds to administer and no fees requiring proration, both parties agree that the conveyance of the property will not require the use of an escrow.

• The Agency will have forty-five (45) days following the effective

date of the agreement in which to review the status of title and the physical status of the property.

• The property will be transferred “as is”. • The property will be utilized for the eventual construction of a multi-

modal transit center.

Fiscal Impact:

The cost for the environmental Phase 1 study and Title fees is estimated to be approximately $9,300 as detailed below: Title Fees $3,800 Phase 1 Environmental Study $5,500 Contingency $1,000 Total $10,300

Lastly, staff is recommending a contingency amount of $1,000 to cover any unforeseen expenses that may arise during the due diligence process. Sufficient funds to cover this request are included in the Agency’s capital budget in the form of State Transit Assistance funds (STA).


This item was discussed at the Board Administration and Operations Committee meeting on December 7, 2016. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Item 9 51

Recommendation:

• Authorize staff to enter into an agreement with the Riverside County Transportation Commission for conveyance of real property identified as County of Riverside Assessor’s Parcel Nos. 215-350-018 and 215-341-004.

Item 9 52

University Avenue

Fourteenth Street

Howa

rd Av

enue

91 Fr

eewa

y

DowntownMetrolinkStation

Vine S

treet

Tenth StreetCity Owned

Water Well

RCTC Owned Parking Lot

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215152019

215152012

215341009

215350018

215341004

±Item 9 53


Riverside, CA 92507

December 15, 2016

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Tammi Ford, Clerk of the Board of Directors SUBJECT: Board Meeting Calendar for 2017 Summary: The RTA Board of Directors meets the fourth Thursday of the

month from January through October at 2:00 p.m. The Board traditionally is dark during the month of August, and during November and December, Board meetings are held on alternate Thursdays at 2:00 p.m. to accommodate the Thanksgiving and Christmas holidays.

A proposed meeting calendar for 2017, which coincides with the

schedule for previous meetings, is detailed in Attachment A. Recommendation:

• Approve Board meeting calendar for 2017 as detailed in Attachment A.

Item 10 54

ATTACHMENT A

RIVERSIDE TRANSIT AGENCY

BOARD MEETING CALENDAR FOR 2017

Unless otherwise notified, all meetings in 2017 will convene at 2:00 p.m. in the Board of Supervisors Chambers at the County Administrative Center, 4080 Lemon Street, First Floor, Riverside, CA.

MONTH DATE January 26 February 23 March 23 April 27 May 25 June 22 July 27

August Dark

September 28

October 26 November 16 December 14

All meetings are set for the fourth Thursday of each month with the exception of the meetings in November and December. The meetings in these two months will be scheduled on an alternate Thursday because of the Thanksgiving and Christmas holidays. Any questions regarding Board meeting dates and times should be directed to Tammi Ford, Clerk of the Board of Directors, at (951) 565-5044.

Item 10 55


Riverside, CA 92507

December 15, 2016

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Tammi Ford, Clerk of the Board of Directors SUBJECT: Election of Board Officers Summary: Section III.A. of the Procedures of the Board of Directors provides

as follows:

“At the regular meeting in December of each year, the Board shall elect a Chairman, a Vice-Chairman and a Second Vice-Chairman to be effective upon election, and who shall serve at the pleasure of the Board and until successors take office.”

The current officers of the Board in each position are as follows: Frank Johnston Chairman Linda Krupa First-Vice Chairwoman Art Welch Second-Vice Chairman

The Nominating Committee, comprised of Chairman Johnston, Director August, Director Ledezma, Director McIntire and Director Moore, met on December 7, 2016 and unanimously recommended the following Directors as Board officers:

Linda Krupa Chairwoman Art Welch First-Vice Chairman

Randon Lane Second-Vice Chairman

Board approved voting procedures are detailed in Attachment A.

Recommendation:

Hold election.

Item 11 56

ATTACHMENT A

Voting Procedure if Two or More Nominees for a Board Office 1. Nominations for Board Officers will be made from the floor by any Board

member/alternate without the need for a second. Each Board office will be considered separately (Chairman, First Vice Chairman and Second Vice Chairman).

2. An Alternate Director is not eligible to be a Board Officer.

3. The names of each nominee will be printed on an easel that will be

positioned in plain sight of the Board members.

4. The Chairman of the Board will direct Board members/alternates to cast their votes. The method for voting will be to print one candidate’s name (from those listed on the easel) onto a provided ballot. The voting Board member/alternate will also print his/her own name on the ballot and sign the ballot.

5. The ballots will be collected by the Clerk of the Board.

6. The Clerk of the Board will tally the votes, and then announce the number

of votes for each candidate and who voted for that candidate.

7. If any candidate receives 12 or more votes he/she will be declared the winner by the Chairman of the Board.

8. If no candidate receives at least 12 votes, there will immediately be a run-

off election between the two candidates receiving the most votes. The process for the runoff election will follow steps 4-7 above.

9. The maximum number of run-off elections at a Board meeting should be

two.

10. In the event no candidate receives at least twelve (12) votes after two run-off elections, then the election for the office should be continued to the next meeting of the Board. All remaining elections for Board Officers, if any, shall also be continued to the next meeting of the Board.

11. At the next meeting of the Board, the election(s) for the remaining

Officer(s), including the office that was the subject of the run-off election, will follow this voting procedure, commencing with Step 1.

Item 11 57

regular meeting no. 2016-10a december 15, 2016 …...regular meeting no. 2016-10a december 15, 2016...

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