regional municipality of waterloo consolidated council agenda · five (5) year period commencing...

2096335

Media Release: Immediate

Regional Municipality of Waterloo

Consolidated Council Agenda

Wednesday, March 30, 2016

Closed Session 4:15 p.m.

Waterloo County Room

Regular Meeting 4:30 p.m. (Note Time Change)

Regional Council Chamber

150 Frederick Street, Kitchener, ON

*Denotes Item(s) Not Part of Original Agenda

1. Moment of Silence

2. Roll Call

3. Motion To Go Into Closed Session

That a closed meeting of Council be held on Wednesday, March 30, 2016 at 4:15 p.m. in the Waterloo County Room in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters:

a) labour relations

4. Motion to Reconvene Into Open Session

5. Declaration of Pecuniary Interest Under the “Municipal Conflict of Interest Act”

Council Agenda - 2 - 16/03/22

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6. Presentations

7. Petitions

8. Delegations

9. Minutes of Previous Meetings

a) Licensing & Hearings – March 2, 2016

b) Council – March 2, 2016

c) Planning & Works – March 22, 2016

d) Administration & Finance – March 22, 2016

e) Closed Committee – March 22, 2016

f) Community Services – March 22, 2016

g) Library – March 22, 2016

10. Communications

a) Council Information Package – Thursday, March 24, 2016 (Distributed Electronically)

11. Motion To Go Into Committee Of The Whole To Consider Reports

12. Reports

Finance Reports

a) COR-TRY-16-24, T2016-122 Rehabilitation of the Hawkesville Road Bridges (Conestogo River) Hawkesville Road, between Durst Road & Three Bridges Road, Township of Woolwich

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Marbridge Construction Ltd. for T2016-122 Rehabilitation of the Hawkesville Road Bridges (Conestogo River) Hawkesville Road, between Durst Road & Three Bridges Road, Township of Woolwich in the amount of $2,344,485.00 plus all applicable taxes.

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b) COR-TRY-16-25, T2016-111 King Street Reconstruction, Printery Road 11


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to Sawmill Road, St. Jacobs, Township of Woolwich, Ontario

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Steed and Evans Limited for T2016-111 King Street Reconstruction, Printery Road to Sawmill Road, St. Jacobs, Township of Woolwich, Ontario in the amount of $5,658,000.00 plus all applicable taxes.

And that the Regional Municipality of Waterloo approve an increase in the project cost of $1,231,400.20 gross and $0.00 net to facilitate work undertaken on behalf of the Township of Woolwich.

c) COR-TRY-16-26, T2016-126 Westmount Road (Regional Road 50) Retaining Wall Replacement at University Avenue, City of Waterloo

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Xterra Construction Inc. for T2016-126 Westmount Road (Regional Road 50) Retaining Wall Replacement at University Avenue, City of Waterloo in the amount of $542,328.70 plus all applicable taxes.

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d) COR-TRY-16-27, T2016-103 Roundabout Construction Regional Road No. 9 (Erb Street) at Region of Waterloo Waste Management Facility, Waterloo, Ontario

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Capital Paving Inc., for T2016-103 Roundabout Construction Regional Road No. 9 (Erb Street) at the Region of Waterloo Waste Management Facility, Waterloo, Ontario in the amount of $3,232,033.13 plus all applicable taxes.

And that the Regional Municipality of Waterloo approve an increase in project costs of $1,398,545.09 gross and $0.00 net to facilitate the construction of a roundabout at the Costco site access and Gate 1 of the Region of Waterloo Waste Management Centre on Erb Street, undertaken on behalf of West Waterloo Retail GP Limited.

And that the Regional Municipality of Waterloo approve an increase in project costs of $66,426.01 gross and $0.00 net to facilitate utility infrastructure improvements for underground servicing on Erb Street

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undertaken on behalf of Rogers.

And that the Regional Municipality of Waterloo approve an increase in project costs of $40,836.99 gross and $0.00 net to facilitate utility infrastructure improvements for underground servicing on Erb Street undertaken on behalf of Bell.

e) COR-TRY-16-28, T2016-112 Regional Road 97 – Cedar Street Reconstruction, Osborne Street to Western City of Cambridge Limits, City of Cambridge, Ontario

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Network Sewer and Watermain Ltd. for Tender T2016-112 Regional Road 97 – Cedar Street Reconstruction, Osborne Street to Western City of Cambridge Limits, City of Cambridge, Ontario in the amount of $4,162,279.50 plus all applicable taxes;

And that the Regional Municipality of Waterloo approve an increase in project costs of $682,225.85 to facilitate the work funded from the Roads Rehabilitation Capital Reserve Fund;

And that the Regional Municipality of Waterloo approve an increase in project costs of $990,738.27 gross and $0.00 net to facilitate the work undertaken on behalf of the City of Cambridge.

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f) COR-TRY-16-29, P2014-52 Wheelchair Accessible Mini Buses

Recommendation:

That the Regional Municipality of Waterloo accept the proposal of Overland Custom Coach (2007) Inc. for the supply of nine (9) Wheelchair Accessible Mini Buses for Grand River Transit MobilityPlus at a total cost of $900,785.00 plus all applicable taxes.

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g) COR-TRY-16-30, T2016-131 Miscellaneous Bus Parts

Recommendation:

That the Regional Municipality of Waterloo accept the tenders of North American Transit Supply Corporation in the estimated amount of $15,450.20; Canadian Bearings Ltd. in the estimated amount of $75,606.45; Transaxle Parts Inc. in the estimated amount of $217,091.20

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and Fleet Brake Ontario Ltd. in the estimated amount of $1,029,415.75 for the supply of Miscellaneous Bus Parts (T2016-131) for a five (5) year period commencing April 15, 2016 at a total estimated amount of $ 1,337,563.60 plus all applicable taxes.

h) COR-TRY-16-31, T2015-243 Emergency Medical Supplies

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Medical Mart Supplies Limited for the supply of emergency medical supplies for a five (5) year period commencing April 15, 2016 to April 14, 2021 in the estimated amount of $1,463,766.00 (estimated annual cost of $292,753.20) plus all applicable taxes.

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i) COR-TRY-16-32, T2016-117 Waterloo Waste Management Facility At-Grade Brush, Leaf and Yard Waste Drop-off Area

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Kieswetter Excavating Inc. for T2016-117 Waterloo Waste Management Facility At-Grade Brush, Leaf and Yard Waste Drop-off Area in the amount of $673,854.50 plus all applicable taxes.

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j) COR-TRY-16-33, T2016-125 Mannheim Water Treatment Plant – EIFS and Flocculation Room Wall Repairs

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Ross & Anglin Ontario Ltd., for T2016-125 Mannheim Water Treatment Plant – EIFS and Flocculation Room Wall Repairs in the amount of $137,675.00 plus all applicable taxes.

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k) COR-TRY-16-34, T2015-181 Connections of New Wells To Region Water Supply Systems

Recommendation:

That the Regional Municipality of Waterloo accept the tender of BGL Contractors Corp. for T2015-181 Connections of New Wells to Region Water Supply Systems in the amount of $254,000.00 plus all applicable taxes;

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And that the Regional Municipality of Waterloo advance funds in the amount of $110,300 from 2017 to 2016 within the Water Capital Program, project #04184 – Connection of New Wells to Water Supply System.

* l) COR-TRY-16-35, Regional Council and Council Appointee Remuneration and Expenses for the Year Ended December 31, 2015 (For Information)

42A

* m) COR-FSD-16-09, 2016/17 Federal Budget (For Information) 42F

Committee Reports

a) Planning & Works – attached & marked PS-160322

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* b) Closed Planning & Works – attached & marked CPS-160322 48A

c) Administration & Finance – attached & marked FS-160322 49

* d) Closed Administration & Finance – attached & marked CFS-160322 50A

e) Community Services – attached & marked CS-160322 51

f) Library – attached & marked LS-160322 53

Chief Administrative Officer

Regional Chair

Regional Clerk

13. Other Matters Under Committee Of The Whole

a) Budget Motion Required to Implement Discussion at Planning & Works Committee February 23, 2016 Regarding Conestoga College U-Pass

Recommendation:

That the approved 2016 Transit Services Operating Budget be amended by removing the Conestoga College U-Pass service and reducing the 2016 property tax levy by $339,000;

And That the approved 2016-2025 Transit Services Capital Program be amended by removing bus purchases relating to the Conestoga College U-Pass service and reducing capital expenditure by $4.5 million in 2016.

14. Motion For Committee Of The Whole To Rise And Council Resume


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15. Motion To Adopt Proceedings Of Committee Of The Whole

16. Motions

17. Notice of Motion

18. Unfinished Business

19. Other Business

20. Questions

21. Enactment Of By-laws – First, Second & Third Readings

a) A By-law to Amend By-law 16-001, being a By-law to Establish Fees and Charges for the Regional Municipality of Waterloo (Conestoga College Transit Pass, Museum Rentals and Graphic Design Rates)

b) A By-law to Establish Tax Ratios for Regional Purposes and Area Municipal Purposes for the Year 2016

c) A By-law to Establish Tax Reductions for Prescribed Property Subclasses for Regional Purposes and Area Municipal Purposes and to Repeal By-law 13-008

d) A By-law to Establish and Levy Rates of Taxation for Regional Purposes for the Year 2016

e) A By-law to Expropriate Lands for the Purpose of Construction of Road Improvements to Ira Needles Boulevard (Regional Road 70) at Erb Street West, City of Waterloo, in the Regional Municipality of Waterloo

f) A By-law to Amend By-law 06-072, as amended, Being the Region’s Traffic and Parking By-law (Prohibited Movements, Dundas Street and Wellington Street, City of Cambridge)

g) A By-law to Confirm the Actions of Council – March 30, 2016

22. Adjourn

Report: COR-TRY-16-24

2088110 Page 1 of 3

Region of Waterloo

Corporate Services

Treasury Services (Procurement)

To: Regional Chair Ken Seiling and Members of Regional Council

Date: March 30, 2016 File Code: F18-30

Subject: T2016-122 Rehabilitation of the Hawkesville Road Bridges (Conestogo River) Hawkesville Road, between Durst Road & Three Bridges Road, Township of Woolwich

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Marbridge Construction Ltd. for T2016-122 Rehabilitation of the Hawkesville Road Bridges (Conestogo River) Hawkesville Road, between Durst Road & Three Bridges Road, Township of Woolwich in the amount of $2,344,485.00 plus all applicable taxes.

Summary:

Nil

Report:

Tenders were called for T2016-122 Rehabilitation of the Hawkesville Road Bridges (Conestogo River) between Durst Road & Three Bridges Road, Township of Woolwich and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were opened in the presence of M. Henderson, W. Gilbert and T. Lumgair.

The following tenders were received:

Marbridge Construction Ltd Mississauga, ON $2,344,485.00

McLean Taylor Construction Limited St. Marys, ON $2,378,410.34

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March 30, 2016 Report: COR-TRY-16-24

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Eiffage Innovative Canada Inc. Burlington, ON $2,447,000.00

Horseshoe Hill Construction Inc. Caledon, ON $2,464,720.70

Alliance Verdi Civil Inc. Bolton, ON $2,508,661.74

Toronto Zenith Contracting Limited Concord, ON $2,604,591.32

The work under this contract includes concurrent rehabilitation of two separate bridges on Hawkesville Road over the Conestogo River that are only 75 metres apart, where the river splits in two as it runs underneath the roadway. The contract work includes removal of the asphalt surface, full depth and partial depth concrete deck repairs, a concrete overlay of the deck, girder end repairs and a new concrete parapet wall system including double-tube guiderails.

Construction is scheduled to start in mid-April 2016 with completion planned by the end of October 2016.

Corporate Strategic Plan:

Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to optimize road capacity and safely manage traffic and congestion under Focus Area 2, Sustainable Transportation.

Financial Implications:

T2016-122 $2,344,500

Consultant Engineering 320,000

Regional Engineering 25,800

Geotechnical Consulting 9,000

Signing and Line Painting 5,000

Sub-total $2,704,300

Plus: Applicable Net HST of 1.76% 47,100

Total $2,751,400

Note: All figures are rounded to the nearest $100.

The Region of Waterloo’s approved 2016 Ten Year Transportation Capital Program includes a budget of $2,985,000 in 2016 for the Hawkesville Road Bridge Rehabilitations (Project #5621 - $1,495,000 and Project #5622 - $1,490,000) to be

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funded from the Roads Rehabilitation Capital Reserve Fund. Based on the low tender result, the actual cost of the project will be $2,751,400, which is $233,600 (or approximately 7.8%) under the project budget.

The final date of acceptance for this tender is May 7, 2016.

Other Department Consultations/Concurrence:

Transportation and Environmental Services staff were consulted in the preparation of this report.

Attachments: Nil

Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

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Region of Waterloo

Corporate Services




Subject: T2016-111 King Street Reconstruction, Printery Road to Sawmill Road, St. Jacobs, Township of Woolwich, Ontario

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Steed and Evans Limited for T2016-111 King Street Reconstruction, Printery Road to Sawmill Road, St. Jacobs, Township of Woolwich, Ontario in the amount of $5,658,000.00 plus all applicable taxes.

And that the Regional Municipality of Waterloo approve an increase in the project cost of $1,231,400.20 gross and $0.00 net to facilitate work undertaken on behalf of the Township of Woolwich.

Summary: Nil

Report:

Tenders were called for T2016-111 King Street Reconstruction, Printery Road to Sawmill Road, St. Jacobs, Township of Woolwich, Ontario and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were opened in the presence of I. Young, M. Henderson and T. Lumgair.


Steed and Evans Limited St. Jacobs, ON $5,658,000.00

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Amico Infrastructures (Oxford) Inc. Cambridge, ON $6,932,599.80

Network Sewer and Watermain Ltd. Cambridge, ON $7,857,217.81

The work under this contract includes the following:

The full reconstruction of King Street from the railway tracks south of Printery Road to Hachborn Street, and from Eby Street/Northside Drive to Sawmill Road. The reconstruction consists of new sidewalk, curb and gutter, storm sewer, and on-road cycling/buggy lanes, extension of watermain and sanitary sewer south to Printery Road on behalf of the Township of Woolwich, and new asphalt pavement.

Partial reconstruction of King Street between Hachborn Street and the Conestoga River bridge. This includes installation of curb bump-outs, an intersection pedestrian signal and crosswalk at Albert Street, repairs to existing curb, gutter, and sidewalk and a small number of water and sanitary service replacements.

This project will commence in April of 2016 with completion anticipated in late summer 2017.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to optimize road capacity to safely manage traffic and congestion under Strategic Focus Area 2, Sustainable Transportation.


Contract T2016-111 costs are shared as follows:

Region of Waterloo – Transportation Division $4,426,600

Township of Woolwich 1,231,400

Total $5,658,000


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Region of Waterloo Transportation Division Costs

T2016-111 $4,426,600


Utility Relocations 161,900

Illumination upgrades 104,600

Traffic detours, signing and line painting 64,200


Geotechnical Consulting – Materials Inspection and Testing 30,100



Total $5,189,600


The Region of Waterloo’s approved 2016 Ten Year Transportation Capital Program includes a budget of $5,450,000 allocated for King Street Reconstruction (Project #5431) in 2016 and 2017, to be funded from the Roads Rehabilitation Capital Reserve Fund (87%, $4,755,000) and from the Development Charge Reserve Fund (13%, $695,000). Based on the low tender result, the actual cost of Regional work is $5,189,600, which is $260,400 (or approximately 4.8%) under the project’s 2016 and 2017 budgets.

Township of Woolwich Costs

T2016-111 $1,231,400



Geotechnical Consulting – Materials Inspection and Testing 8,300



Total $1,350,300


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The Township of Woolwich has indicated that they have sufficient funds budgeted for this work and has asked that the work proceed on their behalf.

The final date of acceptance for this tender is April 22, 2016.



Attachments: Nil



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2090211 Page 1 of 3

Region of Waterloo

Corporate Services




Subject: T2016-126 Westmount Road (Regional Road 50) Retaining Wall Replacement at University Avenue, City of Waterloo

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Xterra Construction Inc. for T2016-126 Westmount Road (Regional Road 50) Retaining Wall Replacement at University Avenue, City of Waterloo in the amount of $542,328.70 plus all applicable taxes.

Summary: Nil

Report:

Tenders were called for T2016-126 Westmount Road (Regional Road 50) Retaining Wall Replacement at University Avenue, City of Waterloo and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were opened in the presence of K. Brisbois, M. Halloran and T. Lumgair.


Xterra Construction Inc. Kitchener, ON $542,328.70

McLean Taylor Construction Limited St. Marys, ON $566,250.05

Drexler Construction Limited Rockwood, ON $631,003.25

Finnbilt General Contracting Limited Stratford, ON $632,560.70

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Dufferin Construction Company Oakville, ON $638,426.20

CSL Group Ltd. Ancaster, ON $652,345.67

Facca Incorporated Ruscom, ON $675,000.00

JB Construction Management Corporation Brantford, ON $675,380.50

1468792 Ontario Inc. o/a GDB Constructeurs Lively, ON $784,425.00

The work under this contract includes the replacement of an existing gabion basket retaining wall system on the east side of Westmount Road immediately north of University Avenue. The wall separates Westmount Road from the adjacent Laurel Creek and is deteriorating and in need of replacement. The new retaining wall is to be a sheet pile system with a life expectancy in excess of 75 years. The new wall will be constructed at a location that will accommodate a multi-use trail on the east side of Westmount Road within the area being reconstructed.

The nature of the work on this contract requires specialized pile-driving equipment which can be in short supply in the area. In order to afford the contracting industry with sufficient latitude in the schedule to arrange for the specialized equipment to be available, the Region has allowed the Contractor the option of undertaking construction at any time within the next 16 months.

It is a condition that once work commences, it is to be continuously worked on until completion within the 30 Working Days provided.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to build infrastructure for, and increase participation in, active forms of transportation (cycling and walking) under Strategic Focus Area 2, Sustainable Transportation.


T2016-126 $542,300





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Sub-total $636,300


Total $647,200


The Region of Waterloo’s approved 2016 Ten Year Transportation Capital Program includes a budget of $890,000 for Westmount Road Retaining Wall Replacement at University Avenue in the City of Waterloo (project #5994) to be funded from the Roads Rehabilitation Capital Reserve Fund. Based on the low tender result, the actual cost is $647,200 which is $242,800 (or approximately 27.3%) under the project budget. This savings can be attributed to an early tendering process, high project interest by the industry as numerous bids were received, and the 16 month time frame allowed to construct the new retaining wall. In addition, subsequent to finalization of the budget, a design change resulted in a significant reduction in the amount of road replacement needed to allow for construction of the new wall.




Attachments: Nil



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Region of Waterloo

Corporate Services




Subject: T2016-103 Roundabout Construction Regional Road No. 9 (Erb Street) at Region of Waterloo Waste Management Facility, Waterloo, Ontario

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Capital Paving Inc., for T2016-103 Roundabout Construction Regional Road No. 9 (Erb Street) at the Region of Waterloo Waste Management Facility, Waterloo, Ontario in the amount of $3,232,033.13 plus all applicable taxes.

And that the Regional Municipality of Waterloo approve an increase in project costs of $1,398,545.09 gross and $0.00 net to facilitate the construction of a roundabout at the Costco site access and Gate 1 of the Region of Waterloo Waste Management Centre on Erb Street, undertaken on behalf of West Waterloo Retail GP Limited.

And that the Regional Municipality of Waterloo approve an increase in project costs of $66,426.01 gross and $0.00 net to facilitate utility infrastructure improvements for underground servicing on Erb Street undertaken on behalf of Rogers.

And that the Regional Municipality of Waterloo approve an increase in project costs of $40,836.99 gross and $0.00 net to facilitate utility infrastructure improvements for underground servicing on Erb Street undertaken on behalf of Bell.

Summary: Nil

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Report:

Tenders were called for T2016-103 Roundabout Construction Regional Road No. 9 (Erb Street) at the Region of Waterloo Waste Management Facility, Waterloo, Ontario and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were opened in the presence of W. Gilbert, M. Henderson and T. Lumgair.


Capital Paving Inc. Guelph, ON $3,232,033.13

Coco Paving Inc. Petersburg, ON $3,337,000.00



E&E Seegmiller Limited Kitchener, ON $3,615,838.00

Vista Contracting Ltd. Cambridge, ON $3,718,302.50


construction of two (2) roundabouts and related road improvements on Erb Street at the intersections of Waterloo Waste Management Centre (WWMC) Gates 1 and 2, including;

road widening, storm sewer, curb and gutter, asphalt multi-use trail, and street lighting;

construction of the roundabout at WWMC Gate 1 for a new access to the Costco site development on behalf of West Waterloo Retail GP Limited;

underground utility duct structures on behalf of Waterloo North Hydro, Bell and Rogers;

road rehabilitation work at the WWMC on behalf of the Region’s Waste Management Division.

Construction is scheduled to commence on or about April 11, 2016 with completion expected by mid-September 2016.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to optimize road capacity to safely manage traffic and congestion under Focus Area 2, Sustainable Transportation.

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West Waterloo Retail GP Limited 837,900

Rogers 51,800

Bell 31,900

Region of Waterloo – Waste Management Division 29,800

Total $3,232,000



T2016-103 $2,280,600

Utilities, Property 1,105,600

Consultant Fees 434,800

Region Engineering 90,100

Landscaping 77,000

Detours, Signing, Line Painting 35,200



Total $4,091,900


The Region of Waterloo’s approved 2016 Ten Year Transportation Capital Program includes funding of $8.27 million in the years 2016 to 2019 for road widening and improvements on Erb Street from Ira Needles Boulevard to Wilmot Line, in the City of Waterloo (Project #7327), to be funded from the Development Charge Reserve Fund. Based on the low tender result, the Transportation Division’s share of the estimated cost for the WWMC Gate 2 roundabout and related road improvements portion of the work is $4,091,900 and sufficient funds are available within the Erb Street improvements project Capital Program budget to complete this work. The balance of funding per the Ten

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Year Capital Program will remain for completion of the Environmental Assessment study and construction of road widening and improvements on the remaining sections of Erb Street to be completed under other future Regional contracts.

West Waterloo Retail GP Limited (Costco Site) Costs

T2016-103 $837,900

Utilities, Property 239,400



Landscaping 19,000

Detours, Signing, Line Painting 13,000


Plus: Applicable HST of 13% 155,600

Total $1,398,500


West Waterloo Retail GP Limited has submitted a Letter-of-Credit to the Region in the amount of $1.4 million as security for the estimated costs of the Region to construct the roundabout and driveway entrance improvements on Erb Street at the Waterloo Waste Management Centre Gate 1 in the City of Waterloo. Based on the low tender result, West Waterloo Retail GP Limited’s share of the estimated cost for the Erb Street roundabout and driveway access improvements portion of the work is $1,398,500. The funds provided by West Waterloo Retail GP Limited are sufficient to cover the estimated costs for the access improvements and excess funds after completion of the works and final assessment of costs will be returned.

Rogers Costs

T2016-103 $51,800



Detours, Signing, Line Painting 800

Utilities, Property 300

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Sub-total $59,000


Total $66,400


Staff from Rogers has advised they have sufficient funding for these works and have asked the Region to proceed on Rogers’ behalf.

Bell Costs

T2016-103 $31,900


Region Engineering 800



Sub-total $36,300


Total $40,800


Staff from Bell has advised they have sufficient funding for these works and have asked the Region to proceed on Bell’s behalf.

Region of Waterloo – Waste Management Division Costs

T2016-103 $29,800


Region Engineering 800



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Sub-total $34,000

Plus: Applicable Net HST of 1.76% 600

Total $34,600


The Region of Waterloo’s approved Waste Management Capital Forecast includes $156,000 in 2016 for roads construction (project #1160) at the Waterloo Waste Management Facility (925 Erb Street) to be financed by debentures. Based on the low tender result, the estimated cost of the road rehabilitation work on this contract is $34,600 and the remaining funds will be available for other road related projects at the Waterloo Site.



Transportation and Environmental Services and Waste Management staff were consulted in the preparation of this report.

Attachments: Nil



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2090206 Page 1 of 4

Region of Waterloo

Corporate Services




Subject: T2016-112 Regional Road 97 – Cedar Street Reconstruction, Osborne Street to Western City of Cambridge Limits, City of Cambridge, Ontario

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Network Sewer and Watermain Ltd. for Tender T2016-112 Regional Road 97 – Cedar Street Reconstruction, Osborne Street to Western City of Cambridge Limits, City of Cambridge, Ontario in the amount of $4,162,279.50 plus all applicable taxes;

And that the Regional Municipality of Waterloo approve an increase in project costs of $682,225.85 to facilitate the work funded from the Roads Rehabilitation Capital Reserve Fund;

And that the Regional Municipality of Waterloo approve an increase in project costs of $990,738.27 gross and $0.00 net to facilitate the work undertaken on behalf of the City of Cambridge.

Summary:

Nil

Report:

Tenders were called for T2016-112 Regional Road 97 – Cedar Street Reconstruction, Osborne Street to Western City of Cambridge Limits, City of Cambridge, Ontario and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were opened in the presence of K. Brisbois, M. Henderson and T. Lumgair.

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2090206 Page 2 of 4



E & E Seegmiller Limited Kitchener, ON $4,185,742.40

Blue-Con Construction London, ON $4,280,458.72

Regional Sewer and Watermain Ltd. Cambridge, ON $4,329,318.68

410754 Ontario Limited o/a Sousa Concrete Branchton, ON $4,421,806.20


Capital Paving Inc. Guelph, ON $4,732,031.51

Amico Infastructures (Oxford) Inc. Cambridge, ON $4,758,845.50

Bel-Air Excavating and Grading Cambridge, ON $4,799,743.20

The work under this contract includes the complete reconstruction of Cedar Street from Osborne Street westerly to the City of Cambridge boundary, including replacement of the storm sewer system, urbanization of Cedar Street west of Dale Avenue, replacement of concrete curbs, replacement of sections of the existing sidewalk, and construction of pedestrian refuge islands west of Grand Ridge Drive, east of Kent Street, east of Dale Avenue and east of the Westgate Plaza entrance. As part of the work, a left turn lane will be constructed at Kent Street, Dale Avenue will be realigned where it intersects with Cedar Street and a reconfiguration of the lanes at Westgate Plaza will occur. Additionally, isolated sanitary and watermain infrastructure replacement will be done on behalf of the City of Cambridge.

Construction is scheduled to commence on April 11, 2016 with completion expected in November 2016.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to optimize road capacity and safely manage traffic and congestion under Focus Area 2, Sustainable Transportation.

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2090206 Page 3 of 4




City of Cambridge 910,000

Total $4,162,300



T2016-112 $3,252,300




Utility relocations and new street lighting 15,000




Total $3,522,300


The Region of Waterloo’s approved 2016 Ten Year Transportation Capital Program includes a budget of $2,840,000 for Cedar Street Reconstruction (Project #6504) between Osborne Street and the City of Cambridge boundary to be funded from the Roads Rehabilitation Capital Reserve Fund (66%; $1,870,000) and Development Charges Reserve Fund (34%; $970,000). Based on the low tender result, the actual cost of Regional work is $3,522,300, which is $682,300 (or approximately 24%) in excess of the project budget. The higher cost is largely attributable to the addition of provisional items not included in the 2016 budget such as the supply and installation of temporary asphalt to allow for a staging area, as well as a premium for disposal of contaminated material which may be required due to site conditions encountered during construction. Additionally, unit pricing for traffic control, staging and earth excavation were higher than expected. The costs for provisional items will not be expended if they are not required. It is recommended that the additional costs, if required, be funded from the Roads Rehabilitation Capital Reserve Fund.

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City of Cambridge Costs

T2016-112 $910,000




Sub-total $973,700


Total $990,700


The City of Cambridge has indicated that they have sufficient funds for this work and has asked that the work proceed on their behalf.




Attachments: Nil



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2083511 Page 1 of 2

Region of Waterloo

Corporate Services




Subject: P2014-52 Wheelchair Accessible Mini Buses

Recommendation:

That the Regional Municipality of Waterloo accept the proposal of Overland Custom Coach (2007) Inc. for the supply of nine (9) Wheelchair Accessible Mini Buses for Grand River Transit MobilityPlus at a total cost of $900,785.00 plus all applicable taxes.

Summary: Nil

Report:

In 2014, the Region issued a Request for Proposal P2014-52 for the supply of Kiwanis Transit and MobilityPLUS buses for the period from 2015-2017 (with an option to extend for two one (1) year renewal options). Subsequently, Regional Council accepted the proposal from Overland Custom Coach (Report COR-TRY-15-11) for delivery of Wheelchair Accessible Mini Buses.

The procurement approach used for the wheelchair accessible mini buses was adopted to enhance the operational benefits of fleet standardization and provide a pricing advantage due to the longer term commitment. The proposal was accepted with the understanding that the quantity of buses ordered and the price will be determined annually subject to final Council approval. This proposal facilitates the replacement of seven (7) buses which have reached or surpassed their life cycle expectancy, five (5) for MobilityPLUS and two (2) for Kiwanis Transit and provides for two (2) expansion buses, one (1) each for MobilityPLUS and Kiwanis Transit.

28 28


2083511 Page 2 of 2


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to create a public transportation network that is integrated, accessible, affordable and sustainable under Strategic Focus Area 2, Sustainable Transportation.


P2014-52 $900,800


Total $914,900


The approved 2016 GRT Capital Budget includes $935,000 (Projects 66007, 66010, 66011, 66038) for these vehicles set out as follows:

Project # 66010 includes $525,000 for MobilityPlus Replacements (5 units) to be funded from the MobilityPlus Vehicle Reserve (100%). Of the contract total above, $527,327 relates to this project. The additional funding of $2,327 required for this purchase can be accommodated from the Vehicle Reserve.

Project # 66007 includes $120,000 for one (1) MobilityPlus expansion vehicle to be funded from the GRT Capital Reserve Fund (100%). Of the contract total above, $115,896 relates to this project. Savings of $4,104 will remain in the Capital Reserve Fund for future use.

Project #66011 includes $190,000 for Kiwanis Transit Replacements (2 units) to be funded from MobilityPlus Rural Vehicle Reserve (100%). Of the contract total above, $181,135 relates to this project. Savings of $8,865 will remain in the Vehicle Reserve for future use.

Project #66038 includes $100,000 for one (1) Kiwanis Transit expansion vehicle to be funded from the GRT Capital Reserve Fund (100%). Of the contract total above, $90,567 relates to this project. Savings of $9,433 will remain in the Capital Reserve Fund for future use.


Grand River Transit staff was consulted in the preparation of this report.

Attachments: Nil



29 29


2083701 Page 1 of 3

Region of Waterloo

Corporate Services




Subject: T2016-131 Miscellaneous Bus Parts

Recommendation:

That the Regional Municipality of Waterloo accept the tenders of North American Transit Supply Corporation in the estimated amount of $15,450.20; Canadian Bearings Ltd. in the estimated amount of $75,606.45; Transaxle Parts Inc. in the estimated amount of $217,091.20 and Fleet Brake Ontario Ltd. in the estimated amount of $1,029,415.75 for the supply of Miscellaneous Bus Parts (T2016-131) for a five (5) year period commencing April 15, 2016 at a total estimated amount of $ 1,337,563.60 plus all applicable taxes.

Summary: Nil

Report:

Tenders were called for the supply of Miscellaneous Bus Parts for a five (5) year period and were opened in the presence of P. Holling, I. Tiszovszky and J. Markovic.

Advertisements for this tender were placed in the Record, on the Ontario Public Buyers Association website and on the Region’s website. The work of this contract is to purchase Miscellaneous Bus Parts for Grand River Transit’s fleet of 257 buses.

Tenders were received from the following suppliers:

Cadel, A Division of UAP Inc. Mississauga, ON

Canadian Bearings Ltd. Kitchener, ON

Fleet Brake Ontario Ltd. Mississauga, ON

30 30


2083701 Page 2 of 3

Fort Garry Industries Ltd. Mississauga, ON

Harman Heavy Vehicle Specialists Cambridge, ON

North American Transit Supply Corporation Milton, ON

Traction #634 Cambridge, ON

Transaxle Parts Inc. Cambridge, ON

The tender was structured so that suppliers could bid on all Miscellaneous Bus Parts or a portion thereof, and that the Region could award to multiple suppliers. Bids were based on estimated volumes from 2015.

The following range of bids was received and the recommended supplier determined accordingly:

Bus Part Bid Range Recommended Supplier

Location First Year Estimated Cost

Belts $ 3,090.04 to $7,093.35

North American Transit Supply Corporation

Milton, ON $ 3,090.04

LED Lamps $14,702.70 to $18,923.83

Fleet Brake Ontario Ltd.

Mississauga, ON

$14,702.70

Wheel Bearings $15,121.29 Canadian Bearings Ltd.

Kitchener, ON

$15,121.29

Shock Absorbers

$15,696.98 Fleet Brake Ontario Ltd.

Mississauga, ON

$15,696.98

Air Bags $43,418.24 Transaxle Parts Inc.

Cambridge, ON

$43,418.24

Various Parts (Haldex/Bendix)

$ 175,483.47 to $ 252,233.07

Fleet Brake Ontario Ltd.

Mississauga, ON

$175,483.47

North American Transit Supply Corporation is the recommended supplier for the Belts section of this tender at a cost of $3,090.04 plus all applicable taxes for year one.

Fleet Brake Ontario Ltd. is the recommended supplier for the LED Lamps section of this tender at a cost of $14,702.70 plus all applicable taxes for year one.

31 31


2083701 Page 3 of 3

Canadian Bearings Ltd. is the recommended supplier for the Wheel Bearings section of this tender at a cost of $15,121.29 plus all applicable taxes for year one.

Fleet Brake Ontario Ltd. is the recommended supplier for the Shock Absorbers section of this tender at a cost of $15,696.98 plus all applicable taxes for year one.

Transaxle Parts Inc. is the recommended supplier for the Air Bags section of this tender at a cost of $43,418.24 plus all applicable taxes for year one.

Fleet Brake Ontario Ltd. is the recommended supplier for the Haldex/Bendix section of this tender at a cost of $175,483.47 plus all applicable taxes for year one.

All prices have been quoted in Canadian dollars. Prices for years 2 to 5 will be subject to increases according to the Ontario Consumer Price Index. The contract start date is April 15, 2016. A summary of the approximate 2016 costs including all taxes is shown below.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to ensure Regional programs and services are efficient, effective and provide value for money under Strategic Focus Area 5, Responsive and Engaging Government Services.


T2016-131 (Year 1) $267,600


Total $272,300


The approved 2016 GRT operating budget includes $3,779,980 for vehicle maintenance supplies for conventional transit.



Staff from Supply Services was consulted in the preparation of this report.

Attachments: Nil



32 32


2077356 Page 1 of 2

Region of Waterloo

Corporate Services




Subject: T2015-243 Emergency Medical Supplies

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Medical Mart Supplies Limited for the supply of emergency medical supplies for a five (5) year period commencing April 15, 2016 to April 14, 2021 in the estimated amount of $1,463,766.00 (estimated annual cost of $292,753.20) plus all applicable taxes.

Summary: Nil

Report:

Tenders were called for the supply of emergency medical supplies for a five (5) year period and were advertised in the Record, on the Region’s website and on the Ontario Public Buyers Association website. Tenders were opened in the presence of S. Agnello, I. Tiszovszky and D. Schmidt.


Medical Mart Supplies Limited Mississauga, ON $292,753.20

Allied Medical Instruments Inc. Concord, ON $319,865.99

One bid was disqualified.

This contract is for the supply of non-narcotic medical supplies such as IV sets, convenience bags and electrodes for stocking the Region’s ambulances. There are almost 150 distinct supply items covered under this contract. Prices are firm for the first year of the contract and are subject to a CPI adjustment (Ontario Consumer Price

33 33


2077356 Page 2 of 2

Index) for years 2 to 5. Subject to Council approval on March 30, 2016 this contract will come into effect on April 15, 2016 for a period of five years.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to ensure Regional programs and services are efficient, effective and provide value for money under Strategic Focus Area 5, Responsive and Engaging Government Services.


T2015-243 (Estimated Year 1 Cost) $292,800


Total $298,000


The 2016 Paramedic Services operating budget includes $378,978 for medical supplies. This budget is sufficient to cover the supplies to be purchased under this contract as well as other paramedic services supplies.

The final date of acceptance for this tender is April 12, 2016.


Paramedic Services staff were consulted in the product selection for this tender.

Attachments: Nil



34 34


2090213 Page 1 of 3

Region of Waterloo

Corporate Services




Subject: T2016-117 Waterloo Waste Management Facility At-Grade Brush, Leaf and Yard Waste Drop-off Area

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Kieswetter Excavating Inc. for T2016-117 Waterloo Waste Management Facility At-Grade Brush, Leaf and Yard Waste Drop-off Area in the amount of $673,854.50 plus all applicable taxes.

Summary: Nil

Report:

Tenders were called for T2016-117 Waterloo Waste Management Facility at Grade Brush, Leaf and Yard Waste Drop-off Area and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were opened in the presence of C. Melitzer, J. Borovicka and T. Lumgair.


Kieswetter Excavating Inc. St. Clements, ON $673,854.50

Steed and Evans Limited St. Jacobs, ON $900,000.00


Reconfiguration of the lands adjacent to Waterloo Waste Management Facility Gate 2 that are currently used for brush, leaf and yard waste drop off

35 35


2090213 Page 2 of 3

Demolition of an existing retaining wall Grading Watermain relocation Access roads A new 300mm service/fire watermain from the Zone 7 Booster Pump Station

Construction is expected to commence in April 2016 with completion expected in September 2016.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to increase the amount of waste diverted from the landfill under Strategic Focus Area 3, Environment and Sustainable Growth.


T2016-117 $673,900

Contract Administration/Inspection 25,000

Engineering – Regional 10,000

Geotechnical – Materials and Soil Testing 5,000

Sub-total $713,900


Total $726,300


The Region’s approved 2016 Ten Year Waste Management Capital Program includes a budget of $645,000 for the Waterloo Transfer Station Upgrades (01192) for 2016 and $529,000 for Site Service Waterloo (01010) for 2016 to be financed by debentures. Of the total budgeted amount, approximately $765,000 was allocated for this work which is 5% under budget. The remaining funds will be available for other projects.



Design and Construction and Waste Management staff were consulted in the preparation of this report.

36 36


2090213 Page 3 of 3

Attachments: Nil



37 37


2082847 Page 1 of 2

Region of Waterloo

Corporate Services




Subject: T2016-125 Mannheim Water Treatment Plant – EIFS and Flocculation Room Wall Repairs

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Ross & Anglin Ontario Ltd., for T2016-125 Mannheim Water Treatment Plant – EIFS and Flocculation Room Wall Repairs in the amount of $137,675.00 plus all applicable taxes.

Summary: Nil

Report:

Tenders were called for T2016-125 Mannheim Water Treatment Plant – Exterior Insulation and Finishing System (EIFS) and Flocculation Room Wall Repairs and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were opened in the presence of A. Dooling, C. Meleca and E. Cross-Wilkinson.

The following bids were received:

Ross & Anglin Ontario Ltd. Toronto, ON $137,675.00

Ball Construction Ltd. Kitchener, ON $186,426.00

The work under this contract includes the repairs to existing EIFS, and the installation of new metal flashings and sealants within the Flocculation Room to prevent movement of humid air to the adjacent corridor and office areas.

38 38


2082847 Page 2 of 2


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to plan for and provide the infrastructure and services necessary to create the foundation for economic success under Strategic Focus Area 1, Thriving Economy.


T2016-125 $137,700


Total $140,100


The Region’s approved 2016 Water Capital Program (Facilities Managed Capital Renewal) includes a budget of $1,348,000 for Water Building Renewal (Project #78040) to be funded from the Water Reserve Fund (74%; $997,520) and Regional Development Charges (26%; $350,480). An amount of $140,000 has been allocated for this project. The remainder of funds for this project will be utilized to undertake other building renewal projects.

The final date of acceptance for this tender is June 24, 2016.


Facilities staff were consulted in the preparation of this report.

Attachments: Nil



39 39


2092888 Page 1 of 3

Region of Waterloo

Corporate Services




Subject: T2015-181 Connections of New Wells To Region Water Supply Systems

Recommendation:

That the Regional Municipality of Waterloo accept the tender of BGL Contractors Corp. for T2015-181 Connections of New Wells to Region Water Supply Systems in the amount of $254,000.00 plus all applicable taxes;

And that the Regional Municipality of Waterloo advance funds in the amount of $110,300 from 2017 to 2016 within the Water Capital Program, project #04184 – Connection of New Wells to Water Supply System.

Summary:

Nil

Report:

Tenders were called for T2015-181 Connections of New Wells to Region Water Supply Systems and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region’s website. Tenders were opened in the presence of N. Morris, C. Bogusat and J. Markovic.

40 40


2092888 Page 2 of 3


BGL Contractors Corp. Waterloo, ON $254,000.00

Finnbuilt General Contracting Ltd. Stratford, ON $268,687.00

H2Ontario Inc. New Hamburg, ON $269,910.00

Xterra Construction Inc. Kitchener, ON $292,827.77

The work of this contract is to connect two (2) new wells, SC4 to the existing water supply system in the village of St. Clements and H5A to the existing water supply system in the City of Cambridge. The work consists of the installation of two (2) well pumps from the wells to the existing treatment facilities, the installation of underground piping and electrical conduit from the wells to the connection points in the existing water facilities, and the installation of new interior process piping, electrical, and instrumentation in the existing water facilities.

The Region has previously constructed two (2) new wells, well SC4 located in the village of St. Clements and well H5A located in the City of Cambridge. The initial goal was to connect well SC4 in 2016 and well H5A in 2017 as noted in the 2016 Water Capital Program. However, to improve water supply efficiency in the St. Clements and the Cambridge systems, Water Operations Group recommends both wells be connected to the Region’s water supply system in 2016. Moreover, the cost to retain a contractor for both connections is expected to be less when compared to assigning a separate contractor for each, due to the similarity of the work. Connections of both wells were included in a single tender package and are part of this report.

No approvals from Regulatory Agencies are required to undertake this work. All work to be completed under this contract will be in accordance with the existing Water Taking Permits and Drinking Water Works Permits and Licences.

Subject to Council approval, it is anticipated that the contractor will commence work in early April 2016 and be substantially completed in August 2016.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to plan for and provide the infrastructure and services necessary to create the foundation for economic success under Strategic Focus Area 1, Thriving Economy.

41 41


2092888 Page 3 of 3


T2015-181 $254,000

Contract Administration 45,000


Sub-total $305,000


Total $310,300


The Region’s approved 2016 Water Capital Program includes a budget of $200,000 in 2016 and $550,000 in 2017 (total $750,000) for Connection of New Wells to Water Supply System (Project #04184) funded from the Water Reserve Fund (74%; $555,000) and Regional Development Charges (26%; $195,000).

As part of this contract, the Region will connect the new well SC4, as planned in the 2016 Capital Program, and the new well H5A, initially planned for connection in 2017. As the 2016 Capital Program only includes funding for the connection of well SC4 ($200,000), staff recommends advancing $110,300 from 2017 to 2016 for the connection of well H5A in 2016.

The final date of acceptance for this tender is June 2, 2016.

Other Department Consultations/Concurrence: Nil

Attachments: Nil



42 42


2093041 Page 1 of 5

Region of Waterloo

Corporate Services

Treasury Services



Subject: Regional Council and Council Appointee Remuneration and Expenses for the Year Ended December 31, 2015

Recommendation:

For Information

Summary: Nil

Report:

Under the Municipal Act, the Treasurer is required to submit to Council a statement of remuneration and expenses paid by the municipality to each Member of Council and to Council Appointees to local boards and other bodies. The statement must be presented by March 31st for remuneration and expenses paid for the previous year. The attached statements list remuneration and expenses for Members of Council and Council Appointees for the year ended December 31, 2015. To improve readability, all amounts have been rounded to the nearest dollar.

Corporate Strategic Plan: Nil


Remuneration and expenses for Regional Council and Council Appointees were included in the approved Regional Budget for 2015 as established per By-laws 03-024, 06-046, and 15-021.

42A 42A


2093041 Page 2 of 5


Staff from the Regional Chair’s office assisted in the preparation of this report.

Attachments:

Appendix 1 – 2015 Remuneration and Expenses – Regional Council

Appendix 2 – 2015 Remuneration and Expenses – Police Services Board Appointees

Appendix 3 – 2015 Remuneration and Expenses – Council Appointees

Prepared By: Angela Hinchberger, Director of Treasury Services/Deputy Treasurer


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Report: COR-FSD-16-09

2098330 Page 1 of 6

Region of Waterloo

Corporate Services

Financial Services & Development Financing



Subject: 2016/17 Federal Budget

Recommendation:

For Information

Summary:

The Government of Canada tabled its 2016/17 budget on March 22, 2016. Certain announcements made in the budget contain measures that will impact municipalities, including the Region of Waterloo. This report provides an overview of these announcements and highlights the specific measures that may impact the Region.

Report:

The Government of Canada tabled its 2016/17 budget on March 22, 2016. As outlined in the following table, the budget projects a deficit of approximately $29 billion in each of the next two years with no indication of when a balance budget will be achieved:

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($ billions) Forecast

2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21

Revenue $282.3 $291.2 $287.7 $302.0 $315.3 $329.3 $344.4

Expense

Programs 253.8 270.9 291.4 304.6 308.7 314.2 323.2

Public debt charges 26.6 25.7 25.7 26.4 29.4 32.8 35.5

Total Expense 280.4 296.6 317.1 331.0 338.0 347.0 358.6

Surplus/(Deficit) $1.9 ($5.4) ($29.4) ($29.0) ($22.8) ($17.7) ($14.3)

The balance of this report sets out the major initiatives included in the 2016/17 Federal Budget, a number of which support municipal services either directly or indirectly. In most cases specific details are not available, and staff will report back as required once implementation details and regional impacts become known.

Hard Infrastructure

A new Public Transit Infrastructure Fund (PTIF) will be established to distribute up to $3.4 billion to municipalities over the next three years based on annual ridership. Waterloo Region, with approximately 1% of the total ridership across Canada, could receive up to $34 million over the same time period. Details relating to project eligibility and the application process (if any) are expected to be revealed in the coming months.

The Gas Tax Fund is projected to grow from $2 billion in 2015/16 to $2.2 billion in 2020/21, with payments being indexed at 2% per year and increases to overall funding applied in $100 million increments. As well, any uncommitted federal monies from older infrastructure programs will be transferred to municipalities in 2016/17 through the Gas Tax Fund in order to direct these funds to municipal priorities in the near term.

Acceleration of the $9 billion Provincial-Territorial Infrastructure Component (PTIC) of the New Building Canada Fund (NBCF) is anticipated to be underway in 2016. To date, the application details of this program have yet to be determined for municipalities in Ontario.

The budget also includes $2 billion over the next four years for the Clean Water and Wastewater Fund. This Fund will provide up to 50% funding of eligible costs related to immediate improvements to water distribution and treatment systems that are considered urgent priorities.

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Rail safety and compliance initiatives will be supported by $143 million in additional funding over the next three years. In particular, the national public transit rail system, VIA Rail, will be provided $34 million for station improvements and maintenance centres, and $7.7 million for fleet renewal, safety upgrades at grade crossings and improved security.

Social Programs

Social housing infrastructure will see an injection of an additional $2.2 billion over the next two years with $739 million funding social housing in First Nations, Inuit and northern communities, $573.9 million for energy and water retrofits to existing housing units, $504.4 million to double the investment in the Affordable Housing Initiative, $200.7 million to increase affordable housing for seniors, $111.7 million to support shelters for victims of violence, and $85.7 million in investments to support the construction of affordable rental housing.

In addition, the Canada Mortgage and Housing Corporation (CMHC) has been tasked with administering an Affordable Rental Housing Innovation Fund worth $208.3 million over five years. This fund is intended to test new business approaches to building housing and is expected to create 4,000 units of affordable rental housing. This approach is designed to encourage more development of social housing through private sector investment rather than traditional non-profit models. CMHC has also been directed to consult on the development of an Affordable Rental Housing Financing Initiative, which would provide low-cost loans to municipalities and housing developers totaling $500 million annually for five years.

An additional $111.8 million over the next two years will be provided to the Homelessness Partnering Strategy. This strategy provides direct support and funding to communities for projects designed to prevent and reduce homelessness. Through projects such as Housing First initiatives, homeless persons secure stable housing while being provided support for underlying issues, such as mental health or addiction.

“Bridge funding” of $30 million will be made available over the next two years as federal agreements expire with existing social housing providers in order to allow these providers to continue serving low-income households without increasing rental rates. In the interim, a long-term solution will be developed in consultation with the provinces, territories and stakeholders to achieve self-reliance in the social housing sector.

A National Framework on Early Learning and Child Care will be established with funding of $500 million in 2017/18 in order to facilitate greater economic security for working parents. Because child care needs vary from family to family, and because provinces and territories have responded to those needs in different ways, the framework will be designed to accommodate the needs of families, wherever they live.

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The federal government plans to combine the National Child Benefit, the Canada Child Tax Benefit and the Universal Child Tax Benefit into a single Child Care Benefit program. Under this program, nine out of ten families will see an overall increase in benefits that they are currently receiving such that:

a maximum benefit of up to $6,400 per child under the age of 6 and up to $5,400 per child for those aged 6 through 17;

Families with less than $30,000 in net income will receive maximum benefit; Low- and middle-income families will receive more benefits, and those with the

highest incomes (generally over $150,000) will receive lower benefits than under the current system.

The federal government also plans certain enhancements to the Canada Student Grant and Canada Student Loans programs by proposing to increase grants by 50% and lowering the loan repayment threshold under the Canada Student Loans Program’s Repayment Assistance Plan to ensure that no student will have to repay their loan until they are earning at least $25,000 per year.

An additional $165.4 million will be added to the $330 million already available for the Youth Employment Strategy in 2016/17. The purpose of this strategy is to help young people gain the skills, abilities and work experience required to find and maintain good employment, with the targeted group being vulnerable youth in particular.

Access to the Employment Insurance (EI) program will be made easier through several measures:

Amending the rules to eliminate the higher EI eligibility requirements that restrict access for new entrants and re-entrants to the labour market;

Reduce the waiting period from two weeks to one; Extending benefit periods in hard hit regions; Making legislative changes for an additional 20 weeks of EI regular benefits to

long-tenured workers in the same hard hit economic regions, up to a maximum of 70 weeks of benefits;

Making available $19 million in 2016/17 to Service Canada to meet the increased demand for EI claims processing and simplifying job searches;

Direct $21 million over three years, starting in 2016/17, to promote compliance with program rules.

The federal government plans to expand immigration and increase the intake of Syrian refugees into Canada. An immigration target of 300,000 individuals is set for permanent resident admissions in 2016. Over the next five years, $245 million is provided for the identification, overseas processing, transportation and resettlement of an additional 10,000 Syrian refugees.

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Other initiatives

The Canada Cultural Spaces Fund will provide $168.2 million in funding over the next two years for renovation and construction of arts and heritage facilities.

In order to help communities adapt to climate change, $40 million over the next five years will be used to revise national building codes in order to integrate climate change resilience into building design by 2020 for residential, institutional, commercial and industrial facilities.

An additional funding of $4 million over the next two years will be provided starting in 2016/17 for the Enabling Accessibility Fund. This Fund is intended to support capital costs of construction and renovation related to improving physical accessibility and safety for people with disabilities in Canadian communities.

Broadband service will be extended and enhanced in rural and remote communities through a $500 million investment over five years, a new program to be introduced in 2016/17. Further details regarding the programs are expected in the next few months.

Beginning in 2017/18, $50 million will be provided to the Perimeter Institute over five years to strengthen its position as a world-leading research centre for theoretical physics. Each federal dollar will be matched by two dollars from the Institute’s other partners.

To address climate change and air pollution and to protect ecologically sensitive areas, $3.4 billion over the next five years will be available to secure a cleaner, more sustainable environment. Of this amount, $2 billion will be provided over the next two years to establish the Low Carbon Economy Fund, which will provide support to provinces and territories to materially reduce greenhouse gas emissions. Similar to Ontario’s provincial plan, pricing carbon will be a key element in the transition to a stronger, more resilient low-carbon economy while also improving quality of life.

In December 2015, the Federal Government began discussions to enhance the Canada Pension Plan with provinces and territories, with the goal of being able to make a collective decision before the end of 2016. In the coming months, the federal government will launch public input consultations to give an opportunity to share views on enhancing the Canada Pension Plan. The Province of Ontario has indicated that the introduction of its proposed Ontario Registered Retirement Pension Plan is subject to no action being taken on the issue at the federal level by the end of 2016.

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The Federal Budget has the potential to impact several elements of the Corporate Strategic Plan including:

1.1 Support existing businesses and attract new employers and investments (to stay, grow, thrive and prosper)

2.1 Create a public transportation network that is integrated, accessible, affordable and sustainable

2.2 Improve inter-city rail transportation services to and from Waterloo Region

2.3 Build infrastructure for, and increase participation in, active forms of transportation (cycling and walking),

4.1 Support early learning and child development.

4.2 Mobilize efforts to reduce poverty and the impacts it has on Waterloo Region residents.

4.3 Increase the supply and range of affordable and supportive housing options.


The full financial impact on Waterloo Region will become clearer as details are released by individual ministries. Staff will continue to monitor these budget proposals and will report to Council as required and/or include impacts in the Region’s 2017 Budget.

Other Department Consultations/Concurrence: Nil

Attachments: Nil

Prepared By: Cheryl Braan, Manager of Budgets & Performance Measurement


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The Regional Municipality of Waterloo

Planning and Works Committee

Summary of Recommendations to Council

The Planning and Works Committee recommends as follows:

1. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of certain properties in the City of Kitchener described below for public transit purposes including for the construction and operation of a Grand River Transit (“GRT”) Passenger Facility in accordance with the GRT Business Plan pursuant to Report P-12-013 dated January 31, 2012 and for transit parking facility purposes to be utilized by GRT and ION operators and users (the “transit facility”) including,

Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate lands, which are required for the transit facility as further described below:

Fee Simple Full Taking:

1. Part Lots 3 and 4, Plan 962 as in 641088, PIN 22590-0181 (LT), City of Kitchener, Regional Municipality of Waterloo (300 Fairway Road S., Kitchener, ON N2C 1W9);

2. Part Lot 4, Plan 962, being Parts 6 & 7, Plan 58R1271 s/t 667083 and t/w 542189 and t/w 377327 as amended by 719746, PIN 22590-0180 (LT), City of Kitchener, Regional Municipality of Waterloo (296 Fairway Road S., Kitchener, ON N2C 1W9);

A. Serve notices of the above application(s) required by the Expropriations Act;

B. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;

C. Attend, with appropriate Regional staff, at any hearing that may be scheduled;

D. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required

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interests in the lands are conveyed or if otherwise deemed expedient in the opinion of the Commissioner of Transportation and Environmental Services and the Regional Solicitor; and

E. Do all things necessary and proper to be done, and report thereon to Regional Council in due course.

2. That the Region of Waterloo accept PDL-CPL-16-17, Monthly Report of Development Activity for February 2016.

3. That the Regional Municipality of Waterloo amend Traffic and Parking By-law 06-072, as amended, to add to Schedule 15, Prohibited Movements, Westbound Left-turn, 3:00 p.m. to 6:00 p.m. Monday to Friday at the intersection of Dundas Street (Regional Road 8) and Wellington Street in the City of Cambridge, as outlined in Report TES-TRP-16-07, dated March 22, 2016.

4. That the Regional Municipality of Waterloo approve the 2016 Implementation Plan for the Transit Supportive Strategy, as described in Report No. PDL-CPL-16-20, dated March 22, 2016.

5. That the Regional Municipality of Waterloo appoint Regional Councillors to the project and study teams as noted in Appendix A to Report TES-16-01/PDL-16-02, dated March 22, 2016;

No. Description Area Municipality

Suggested Council Representative

3.

GRT Business Plan 2015-2018 Region Sean Strickland Elizabeth Clarke Karl Kiefer

50.

Fischer-Hallman Road Widening EA Columbia Street to Westmount Road

Class EA and Design 2016 - 2019

Construction 2020

Waterloo Jane Mitchell

1 Local Councillor

51.

Bleams Road Widening, Strasburg Road to Fischer-Hallman Road

Class EA and Design 2016 – 2019

Construction 2020

Kitchener Tom Galloway

1 Local Councillor

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60.

Cambridge East Environmental Assessment

Region Karl Kiefer

61.

Cambridge Zone 3 Water Supply Class EA

Helen Jowett

1 Cambridge Councillor

62.

Cambridge New Zone 1W Water Supply Class EA

Karl Kiefer

1 Cambridge Councillor

68.

Biosolids Master Plan Update Kitchener

Waterloo

Cambridge

Jane Mitchell

Tom Galloway

Helen Jowett

And that the Regional Municipality of Waterloo forward the requests for area Councillor representatives on project and study teams to the Area Municipalities.

6. That the Regional Municipality of Waterloo approve the following actions regarding the Tax Increment Grant for the property municipally known as 19 Guelph Avenue, Cambridge, as described in Report PDL-CPL-16-21/COR-TRY-16-22:

a) Assign the Brownfield Remediation and Redevelopment Agreement dated April 22, 2014 between 2151073 Ontario Ltd, the City of Cambridge and the Regional Municipality of Waterloo (the TIG Agreement) to Riverbank Lofts GP Inc. (HIP Developments), the new owners of the subject lands;

b) Amend the TIG Agreement to provide for (1) a revised redevelopment plan and such other revisions as are satisfactory to the Region’s Commissioner of Planning, Development and Legislative Services and the Region’s Chief Financial Officer, and (2) payment of the approved joint Tax Increment Grant to the previously approved maximum of $2,496,764 after allowing for other future financial assistance subject to reasonable conditions, upon completion of remediation and redevelopment of the property, and upon final confirmation of any additional brownfield related financial assistance provided under the Region’s Brownfield Financial Incentive Program or through the City of Cambridge; and

c) Authorize the Region’s Commissioner, Planning, Development and Legislative Services and Chief Financial Officer to execute an Assignment and Amending Agreement with the new owner(s) of 19 Guelph Avenue

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and the City of Cambridge, with such agreement to be satisfactory to the Region’s Commissioner of Planning, Development and Legislative Services, Chief Financial Officer and Regional Solicitor.

7. That the Regional Municipality of Waterloo approve the expropriation of lands for the purpose of construction of road improvements to Ira Needles Blvd (Regional Road 70), in the City of Waterloo, in the Region of Waterloo as detailed in Report PDL-LEG-16-22 dated March 22, 2016 described as follows:

Fee Simple Partial Taking:

a) Part of Lot 41, German Company Tract, being Parts 2, 3 and 4 on 58R-18609 (650 Erb Street West, Waterloo);

Hydro Easement:

The right and easement, being an easement in gross, for itself, its successors and assigns and anyone authorized by it, in perpetuity to, at any time enter upon the following properties for purposes of constructing, laying down, installing, inspecting, repairing, altering, enlarging, replacing, correcting, operating, and maintaining hydro installations and infrastructure, both under ground and overhead, including cables, pipes, conduits of all kinds, all necessary poles, supporting wires and braces and other equipment and appurtenances thereto, herein referred to as the utility plant, which may be determined necessary from time to time through, over, upon, along and across the lands, and for all such purposes together with the free, unimpeded and unobstructed access for itself, its successors and assigns, servants, agents, contractors, workmen and anyone authorized by it, and vehicles , supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:

a) Part of Lot 41, German Company Tract being Parts 1, 5 and 6 on 58R-18609 (650 Erb Street West, Waterloo);

And that staff be instructed to register a Plan of Expropriation for the property, or such lesser portions of any of the said properties as may be determined through the design process, within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act;

And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

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And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001, S. O. 2001, c.25;

And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act;

And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction, or if otherwise deemed expedient by the Commissioner or Transportation and Environmental Services that such lands, or any part thereof, are not required for the subject Project.

8. That the Regional Municipality of Waterloo enter into an Agreement for Professional Consulting Services with GM BluePlan Engineering Ltd. to provide engineering services for detailed design and services during construction for the Water Transmission Main from Conestogo Plains to West Montrose, at an upset fee limit of $479,396 plus applicable taxes.

9. That the Regional Municipality of Waterloo enter into a Consultant Services Agreement with MTE Consultants Inc. of Kitchener, Ontario to provide consulting engineering services for preliminary design, detailed design, contract administration and construction inspection for Bleams Road/Ottawa Street Reconstruction from west of Trussler Road (Knechtel Court) to east of Fischer-Hallman Road (Nine Pines Road) in the Township of Wilmot and the City of Kitchener at an upset limit of $474,279.00 plus applicable taxes for the preliminary design and detailed design phases, with contract administration and construction inspection to be paid on a time basis in an estimated amount of $360,000.00 as described in Report TES-DCS-16-07 dated March 22, 2016.

10. That the Regional Municipality of Waterloo approve the acquisition of 55 real-time passenger information display signs from INIT Innovations in Transportation, Inc. at a total cost of $454,896.72 plus applicable taxes, as described in Report No. TES-TRS-16-07, dated March 22, 2016.

11. That the Regional Municipality of Waterloo enter into a Consulting Services Agreement with IBI Group to provide planning and engineering services for preparation of the Transportation Master Plan Update, at an upset fee limit of $700,000, plus applicable taxes.

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12. That the Regional Municipality of Waterloo approve the expansion of the Water Efficient Restaurant Certification Program to include all commercial, industrial, and institutional (CII) customers, as detailed in Report TES-WAS-16-05.1 dated March 22, 2016.

13. That the Regional Municipality of Waterloo enter into a Consulting Services Agreement with CH2M HILL Canada Limited of Kitchener, Ontario, to provide consulting engineering services for undertaking the Renewable Energy Approval and Detailed Conceptual Design (Phase 1) for the Cogeneration Facilities at the Kitchener, Waterloo and Galt Wastewater Treatment Plants, at an upset limit of $403,056 plus applicable taxes.

14. That The Regional Municipality of Waterloo receive the summary of initiatives being undertaken in preparation for implementation of the Grand River Source Protection Plan; nominate the Manager of Hydrogeology and Source Water as the municipal representative for Waterloo Region to the Lake Erie Source Protection Committee, and forward this recommendation to the Grand River Source Protection Authority for formal appointment to the Lake Erie Source Protection Committee, as outlined in report TES-WAS-16-09.

15. That the Regional Municipality of Waterloo receive the 2015 Summary Report, as required by Ontario Regulation 170/03, the minutes from the annual Management Review of the Drinking Water Quality Management System (DWQMS) and maintenance plan update as outlined in report TES-WAS-16-10 dated March 22, 2016.

16. That the Regional Municipality of Waterloo approve the following:

a) Adopt the proposed new hauled wastewater management strategy, to construct a new receiving station at the Region’s Wastewater Residuals Management Facility, 440 Manitou Drive, Kitchener, and subsequently cease receiving hauled wastewater at the New Hamburg Wastewater Treatment Plant;

b) Direct staff to proceed with detailed design of this facility; and

c) Direct staff to develop a disposal fee structure that achieves full cost recovery of the capital, operating and maintenance costs associated with providing this service and report back to Council before proceeding with tendering of the construction.

March 22, 2016

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Planning and Works Committee

Summary of Closed Recommendations to Council

The Planning and Works Committee recommends as follows:

1. That The Regional Municipality of Waterloo approve a settlement agreement with Nam Be Thi Huynh, An Van Vo and 1465702 Ontario Inc. (the “Owner”) in relation to the expropriation of the property municipally known as 297 Clyde Road North, City of Cambridge, wherein the Region pays the Owner the sum of $458,251, plus interest and costs pursuant to the Expropriations Act.

And That the Regional Solicitor have all necessary authority to execute such documents to carry out the agreement and to settle the reasonable legal and other costs of the Owner pursuant to the Expropriations Act.

2. That The Regional Municipality of Waterloo approve a settlement agreement with Refreshments Plus Inc. (the “Owner”) in relation to the partial expropriation of the property municipally known as 1680 Bishop Street North, City of Cambridge wherein the Region:

(a) pays the Owner the sum of $66,100.00 plus interest pursuant to the Expropriations Act; and

(b) reimburses the Owner for its reasonable costs to repair its sprinkler system upon the remaining property upon receipt of a detailed estimate and proof of payment;

And That the Regional Solicitor have all necessary authority to execute such documents to carry out the agreement and to settle the reasonable legal and other costs of the Owner pursuant to the Expropriations Act.

March 22, 2016

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Administration and Finance Committee


The Administration and Finance Committee recommends as follows:

1. That the Regional Municipality of Waterloo support the request of AMO, LAS, and MFOA to amend Ontario Regulation 438/97 (as amended) of the Municipal Act, 2001, to allow municipalities to invest consistent with the Prudent Investor Standard, if such investments are through the One Investment Program as set out in Appendix “A” to report COR-TRY-16-19 dated March 22, 2016;

And that the resolution be circulated to the Minister of Municipal Affairs and Housing, the Minister of Finance and local MPPs.

2. That the Regional Municipality of Waterloo endorse the approach outlined in report PDL-CAS-16-06, dated March 22, 2016, to appoint a joint Integrity Commissioner with the area municipalities from Waterloo Region;

And that staff be authorized to proceed with a joint procurement process and report back to Council to ratify any agreement.

3. That the Regional Municipality of Waterloo establish the following tax ratios for the 2016 property tax year:

Residential 1.0000 New Multi-residential 1.0000 Multi-residential 1.9500 Commercial 1.9500 Industrial 1.9500 Pipeline 1.1613 Farmland 0.2500 Managed Forest 0.2500

And that the Regional Municipality of Waterloo reduce the tax rate reduction for the first subclass of Farmland Awaiting Development by 10% in 2016 for an effective tax rate of 45% of the residential tax rate and further decrease the tax

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rate reduction by 10% in each of 2017, 2018 and 2019 such that by 2019, this subclass pays the maximum tax rate of 75% of the residential tax rate;

And that the necessary by-laws to implement the 2016 tax ratios, the 2016–2019 Farmland Awaiting Development first subclass tax rate reductions and the 2016 regional tax rates be prepared for Regional Council approval on March 30, 2016;

And further that the Area Municipalities be notified accordingly, as outlined in report COR-TRY-16-21, dated March 22, 2016.

March 22, 2016

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Administration and Finance Committee

Summary of Closed Recommendations to Council

The Administration and Finance Committee recommends as follows:

1. That the Regional Municipality of Waterloo appoint the following persons to the Laurel Creek Headwaters Environmentally Sensitive Public Liaison Committee to serve three-year terms expiring December 31, 2018:

a) Ms Susan Smith, Landowner, Wilmot Township;

b) Mr. Brian Cunningham, Landowner, Wellesley Township;

c) Ms Linda Laeepple, nominee of the National Farmers Union; and

d) Mr. Adam Buitendyk, nominee of the Waterloo Stewardship Council.

2. That the Regional Municipality of Waterloo approve and enter into a license agreement with 1106804 Ontario Limited for use of parts of the lands and buildings located at 99 Regina Street in the City of Waterloo, for purposes of a safe access route during a regional storm event for residents and occupants of a proposed multi-storey residential and commercial development on adjacent lands known as 87 Regina Street and 80 King Street South, in the City of Waterloo, for a term of 49 years (with a right to renew for an additional term of 49 years), with an annual fee based on the fair market value of the licensed area and a common area maintenance fee based on the fee charged to occupants of the building at 99 Regina Street, on terms and conditions satisfactory to the Commissioner, Corporate Services and the Regional Solicitor.

March 22, 2016

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Community Services Committee


The Community Services Committee recommends as follows:

1. That the Commissioner of Community Services be authorized to sign, on behalf of The Regional Municipality of Waterloo, an agreement with the Federal Government of Canada or Ministry or agency there of, to provide funding for the Local Immigration Partnership in the amount of $294,061 for the period April 1, 2016 to March 31, 2017, with such agreement to be in a form satisfactory to the Commissioner of Community Services and the Regional Solicitor;

And that the Commissioner of Community Services be authorized to sign, on behalf of the Regional Municipality of Waterloo, agreements with agencies or consultants, as determined by the Commissioner of Community Services from time to time, to support the implementation of the Waterloo Region Immigration Partnership Community Action Plan for the period April 1, 2016 to March 31, 2017, subject to receipt of Federal Government funding as outlined in report CSD-IP-16-02, dated March 22, 2016.

2. That the Regional Municipality of Waterloo provide input to the Province regarding proposed regulatory changes to the Child Care and Early Years Act as noted in Appendix A as outlined in report CSD-CHS-16-06, dated March 22, 2016.

3. That the Regional Municipality of Waterloo approve grants of $13,829 for the Woolwich Counselling Centre and $33,763 for the Kitchener-Waterloo Young Women’s Christian Association (YWCA) as outlined in report CSD-EIS-16-03, dated March 22, 2016.

4. That the Regional Municipality of Waterloo approve the remainder of the Social Development Programs Annual Grants as outlined in report CSD-EIS-16-03, dated March 22, 2016.

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5. That the Regional Municipality of Waterloo approve the selection of Pin Art by Mr. Ken Hall as the public artwork for the Cambridge Centre Transit Terminal, as described in Report No. PDL-CUL-16-03, dated March 22, 2016.

March 22, 2016

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Library Committee


The Library Committee recommends as follows:

1. That the Regional Municipality of Waterloo approve the transfer of the 2015 Region of Waterloo Library operating surplus in the amount of $144,953 to the Library Capital Reserve Fund to support future funding of capital and one-time projects, as outlined in Report No. PDL-LIB-16-01, dated March 22, 2016.

March 22, 2016

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