regional council march 2, 2017 full agenda packet · 2019-06-28 · regional council members –...

MEETING NO. 587

Thursday, March 2, 2017 12:15 p.m. – 2:00 p.m. SCAG Main Office 818 W. 7th Street, 12th Floor Board Room Los Angeles, CA 90017 (213) 236-1800 If members of the public wish to review the attachments or have any questions on any of the agenda items, please contact Tess Rey-Chaput at (213) 236-1908 or via email at [email protected]. In addition, regular meetings of the Regional Council may be viewed live or on-demand at: http://www.scag.ca.gov/NewsAndMedia/Pages/SCAGTV.aspx Agendas & Minutes for the Regional Council are also available at: http://www.scag.ca.gov/committees/Pages/default.aspx SCAG, in accordance with the Americans with Disabilities Act (ADA), will accommodate persons who require a modification of accommodation in order to participate in this meeting. SCAG is also committed to helping people with limited proficiency in the English language access the agency’s essential public information and services. You can request such assistance by calling (213) 236-1908. We request at least 72 hours (three days) notice to provide reasonable accommodations and will make every effort to arrange for assistance as soon as possible.

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Regional Council Members – March 2017

Members Representing

President 1. Hon. Michele Martinez Santa Ana District 16

1st Vice President 2. Hon. Margaret E. Finlay Duarte District 35

2nd Vice President 3. Hon. Alan Wapner Ontario SBCTA/SBCOG Imm. Past President 4. Hon. Cheryl Viegas-Walker El Centro District 1

5. Hon. Luis Plancarte Imperial County

6. Hon. Mark Ridley-Thomas Los Angeles County

7. Hon. Janice Hahn Los Angeles County

8. Hon. Shawn Nelson Orange County

9. Hon. Curt Hagman San Bernardino County

10. Hon. Linda Parks Ventura County

11. Hon. Chuck Washington Riverside County

12. Hon. Richard D. Murphy Los Alamitos OCTA

13. Hon. Jan Harnik Palm Desert RCTC

14. Hon. Mike T. Judge Simi Valley VCTC

15. Hon. Gregory Pettis Cathedral City District 2

16. Hon. Jim Hyatt Calimesa District 3

17. Hon. Clint Lorimore Eastvale District 4

18. Hon. Randon Lane Murrieta District 5

19. Hon. Frank Navarro Colton District 6

20. Hon. Larry McCallon Highland District 7

21. Hon. Deborah Robertson Rialto District 8

22. Hon. L. Dennis Michael Rancho Cucamonga District 9

23. Hon. Ray Marquez Chino Hills District 10

24. Hon. Bill Jahn Big Bear Lake District 11

25. Hon. Fred Minagar Laguna Niguel District 12

26. Hon. Barbara Kogerman Laguna Hills District 13

27. Hon. Donald P. Wagner Irvine District 14

28. Hon. Steve Nagel Fountain Valley District 15

29. VACANT District 17

30. Hon. Steve Hwangbo La Palma District 18

31. Hon. Kris Murray Anaheim District 19



32. Hon. Tri Ta Westminster District 20

33. Hon. Art Brown Buena Park District 21

34. Hon. Marty Simonoff Brea District 22

35. Hon. Victor Manalo Artesia District 23

36. Hon. Gene Daniels Paramount District 24

37. Hon. Sean Ashton Downey District 25

38. Hon. José Luis Solache Lynwood District 26

39. Hon. Ali Saleh Bell District 27

40. Hon. Dan Medina Gardena District 28

41. Hon. Rex Richardson Long Beach District 29

42. Hon. Lena Gonzalez Long Beach District 30

43. Hon. Andrew Sarega La Mirada District 31

44. Hon. Margaret Clark Rosemead District 32

45. Hon. Gene Murabito Glendora District 33

46. Hon. Barbara Messina Alhambra District 34

47. Hon. Jonathan Curtis La Cañada Flintridge District 36

48. Hon. Carol Herrera Diamond Bar District 37

49. Hon. Sam Pedroza Claremont District 38

50. Hon. James Gazeley Lomita District 39

51. Hon. Judy Mitchell Rolling Hills Estates District 40

52. Hon. Pam O’Connor Santa Monica District 41

53. Hon. Vartan Gharpetian Glendale District 42

54. Hon. Steven Hofbauer Palmdale District 43

55. Hon. Laura Rosenthal Malibu District 44

56. Hon. Carmen Ramirez Oxnard District 45

57. Hon. Glen Becerra Simi Valley District 46

58. VACANT District 47 59. Hon. Gilbert Cedillo Los Angeles District 48

60. Hon. Paul Krekorian Los Angeles District 49 / Public Transit Rep.

61. Hon. Bob Blumenfield Los Angeles District 50

62. Hon. David Ryu Los Angeles District 51



63. Hon. Paul Koretz Los Angeles District 52

64. Hon. Nury Martinez Los Angeles District 53

65. VACANT Los Angeles District 54

66. Hon. Marqueece Harris-Dawson

Los Angeles District 55

67. Hon. Curren D. Price, Jr. Los Angeles District 56

68. Hon. Herb J. Wesson, Jr. Los Angeles District 57

69. Hon. Mike Bonin Los Angeles District 58

70. Hon. Mitchell Englander Los Angeles District 59

71. Hon. Mitch O’Farrell Los Angeles District 60

72. Hon. José Huizar Los Angeles District 61

73. Hon. Joe Buscaino Los Angeles District 62

74. Hon. Karen Spiegel Corona District 63

75. Hon. Erik Peterson Huntington Beach District 64

76. VACANT District 65

77. Hon. Michael Wilson Indio District 66

78. Hon. Antonio Lopez San Fernando District 67

79. Hon. Rusty Bailey Riverside District 68

80. Hon. Jeffrey Giba Moreno Valley District 69

81. Hon. Ben Benoit Wildmomar Air District Representative

82. Hon. Ross Chun Aliso Viejo TCA Representative

83. Hon. Mary “Maxine” Resvaloso

Torres-Martinez Desert Cahuilla Indians

Tribal Government Representative

84. Mr. Randall Lewis Lewis Group of Companies Business Representative

85. Hon. Eric Garcetti Los Angeles (Member at Large)

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AG E N D A MARCH 2, 2017

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The Regional Council may consider and act upon any of the items listed on the agenda regardless of whether they are listed as Information or Action Items. CALL TO ORDER & PLEDGE OF ALLEGIANCE (The Honorable Michele Martinez, President) PUBLIC COMMENT PERIOD – Members of the public desiring to speak on items on the agenda, or items not on the agenda, but within the purview of the Council, must fill out and present a Public Comment Card to the Assistant prior to speaking. Comments will be limited to three (3) minutes per speaker. The President has the discretion to reduce the time limit based upon the number of speakers. The President may limit the total time for all public comments to twenty (20) minutes. REVIEW AND PRIORITIZE AGENDA ITEMS ACTION/DISCUSSION ITEMS Page No.

1. Nominations for the 2017-2018 SCAG Board Officers (The Honorable Cheryl Viegas-Walker, Chair, Nominating Committee) Recommended Action: Approve the nominations for the SCAG 2017-2018 Board Officer positions as submitted by the Nominating Committee, subject to the receipt of additional nominations from the floor.

Attachment 1

2. Consideration of Proposed Amendments to the SCAG Bylaws (The Honorable Alan D. Wapner, Chair, Bylaws and Resolutions Committee)

Recommended Action: That the Regional Council recommend that the General Assembly approve the following proposed amendments to the SCAG Bylaws (A, B and F, below) which have been recommended by the Bylaws and Resolutions Committee and forward all of the proposed Bylaw amendments (A through F, below) and the Regional Council’s recommendations to the General Assembly for action on May 4, 2017.

Attachment 14

CONSENT CALENDAR Approval Items 3. Minutes of the Regional Council Meeting – February 2, 2017 Attachment 51

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CONSENT CALENDAR - continued Page No. 4. Approval of Additional Stipend Payments Attachment 63 5. Approval of the Fiscal Year 2017-18 Draft Comprehensive Budget Attachment 65

6. Memorandum of Understanding (MOU) for Transportation Planning

and Programming Attachment 130

7. Proposed Protocol for Distributing Sub-jurisdictional Level Population,

Household, and Employment Data to Regional Stakeholders Attachment 144

8. SCAG Membership and Sponsorship Attachment 155

9. Contracts $200,000 or Greater: Contract No. 17-010-C1, Year 2016 Model Update and Validation for 2020 Regional Transportation Planning/Sustainable Communities Strategy (RTP/SCS)

Attachment 157

10. Contracts $200,000 or Greater: Contract No. 17-014-C1, Last-Mile

Freight Deliveries in Los Angeles Attachment 164

Receive & File

11. SCAG SB 375 Regional GHG Target Recommendations for 2020

RTP/SCS and Beyond – Status Report Attachment 178

12. Purchase Orders $5,000 but less than $200,000; Contracts $25,000 but

less than $200,000; and Amendments $5,000 but less than $75,000 Attachment 186

13. 2017 Meeting Schedule of the Regional Council and Policy

Committees Attachment 189

14. SCAG Strategic Plan Survey Update Attachment 190 15. CFO Monthly Report Attachment 206

16. March State and Federal Legislative Update To be distributed

at the meeting

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PRESIDENT’S REPORT 2017 National Conference of Regions (NARC) in Washington, DC – Recap Earthquake Resilience Workshop II – Recap Port of Long Beach Tour, March 9, 2017 Scholarship Committee New Members Committee Appointments Business Update Air Resources Board (ARB) – Update

EXECUTIVE DIRECTOR’S REPORT (Hasan Ikhrata, Executive, Director) SCAG/SCLC Legislative Reception in Sacramento, March 14 – 16, 2017

COMMITTEE REPORTS

Executive/Administration Committee (EAC) Report (The Honorable Michele Martinez, Chair)

Community, Economic and Human Development (CEHD) Committee Report (The Honorable Bill Jahn, Chair)

Energy and Environment Committee (EEC) (The Honorable Carmen Ramirez, Chair)

Transportation Committee (TC) Report (The Honorable Barbara Messina, Chair)

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MARCH 2, 2017

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Legislative, Communications and Membership Committee (LCMC) Report (The Honorable Pam O’Connor, Chair)

General Assembly (GA) Host Committee Report (The Honorable Alan Wapner, Chair)

Nominating Committee Report (The Honorable Cheryl Viegas-Walker, Chair)

FUTURE AGENDA ITEM/S

ANNOUNCEMENT/S

ADJOURNMENT

The next regular meeting of the Regional Council is scheduled for Thursday, April 6, 2017 at the SCAG Los Angeles Office.

DATE: March 2, 2017

TO: Regional Council (RC)

FROM: Cheryl Viegas-Walker, Chair, Nominating Committee

SUBJECT: Nominations for the 2017-2018 SCAG Board Officers

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Approve the nominations for the SCAG 2017-2018 Board Officer positions as submitted by the Nominating Committee, subject to the receipt of additional nominations from the floor. EXECUTIVE SUMMARY: On February 15, 2017, the Nominating Committee met to review and select the candidates for the SCAG 2017-2018 Board Officer positions. All nominated candidates have met the eligibility requirements and are presented to the Regional Council for approval, subject to any additional nominations that may be made from the floor at today’s meeting. The approved slate of officers will thereafter be presented to the General Assembly as part of its Annual Meeting, on May 4, 2017. STRATEGIC PLAN: This item supports SCAG’s Strategic Plan, Goal 5: Optimize Organizational Efficiency and Cultivate an Engaged Workforce; Objective d: Define the roles and responsibilities at all levels of the organization. SUMMARY AND BACKGROUND: On February 15, 2017, the Nominating Committee met to review three (3) applicants for the 2017-2018 Board Officer positions for: President; First Vice President; and Second Vice President. While acknowledging that all of the three (3) applicants are outstanding, the Nominating Committee unanimously nominated the following candidates for the following positions:

For the Position of 2017-2018 SCAG President: Margaret E. Finlay, Duarte, District 35

For the Position of 2017-2018 First Vice President: Alan Wapner, Ontario, SBCTA

For the Position of 2017-2018 Second Vice President: William “Bill” Jahn, Big Bear Lake, District 11

Attached with this report are the submitted applications of the nominated candidates. Based upon the review of the Nominating Committee, all nominated candidates listed above have satisfied and met the eligibility requirements. Therefore, the Nominating Committee recommends that the Regional Council approve the slate of officers, subject to any additional nominations that may be made from the floor at the Regional Council meeting.

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In accordance with Article VI, Section C of the SCAG Bylaws, here is a list of the minimum eligibility requirements:

1. At the time of the application, the candidate must have completed at least one (1) full term (i.e. two years) on the Regional Council.

2. Candidate must be actively involved with SCAG.

3. Candidate must be a local elected official from a SCAG member county, city or county transportation commission.

4. At the time of the application, it is reasonable to conclude that the candidate will be in elected office during the term of the respective officer position (e.g. term limits do not prevent the candidate for serving the term of the respective officer position).

5. If applicable, it is reasonable to conclude that the candidate shall maintain representation of his or her Regional Council District.

6. Candidate may be self-nominated or nominated by a colleague on the Regional Council.

7. Candidate must have submitted a completed nomination application to SCAG by the appropriate deadline.

FISCAL IMPACT: Work related to the nominating process is covered by SCAG’s Indirect Cost Budget, including WBS No. 810.SCG0120.09. ATTACHMENTS: Applications of the following nominated candidates: Margaret E. Finlay, Duarte, District 35 Alan Wapner, Ontario, SBCTA William “Bill” Jahn, Big Bear Lake, District 11


DATE: March 2, 2017


FROM:

Alan Wapner, Chair, Bylaws and Resolutions Committee

SUBJECT: Consideration of Proposed Amendments to the SCAG Bylaws

EXECUTIVE DIRECTOR’S APPROVAL:_________________________________________________ RECOMMENDED ACTION: That the Regional Council recommend that the General Assembly approve the following proposed amendments to the SCAG Bylaws (A, B and F, below) which have been recommended by the Bylaws and Resolutions Committee and forward all of the proposed Bylaw amendments (A through F, below) and the Regional Council’s recommendations to the General Assembly for action on May 4, 2017. EXECUTIVE SUMMARY: Each year, in preparation for the annual General Assembly meeting, proposed resolutions and proposed amendments to the SCAG Bylaws are considered by both the Bylaws and Resolutions Committee and the Regional Council prior to submission to the General Assembly. This year, there were no proposed resolutions that have been offered for consideration. However, five (5) proposed amendments were submitted to the Bylaws and Resolutions Committee. Of the five (5) proposed amendments to the Bylaws, two (2) are being recommended by the Bylaws and Resolutions Committee for consideration by the Regional Council, including staff-initiated amendments and other minor corrections. Proposed Amendments RECOMMENDED by the Bylaws and Resolutions Committee:

A. The Honorable Michele Martinez (Santa Ana) proposed an amendment to the Bylaws that would increase the size of the Nominating Committee to seven members with only one of the seven members required to be a county supervisor. This proposed amendment is recommended for approval by the Bylaws and Resolutions Committee.

B. The Honorable Alan Wapner (Ontario) proposed an amendment to the Bylaws that would make the chairpersonship or vice-chairpersonship of a SCAG Committee be a significant evaluation factor in considering candidates who have been nominated for officer positions. This proposed amendment is recommended for approval by the Bylaws and Resolutions Committee.

F. SCAG staff, acting on behalf of the Executive Director, undertook a thorough review of

the Bylaws and proposed a substantial number of changes to the Bylaws. Many of these proposed changes simply correct errors, inconsistencies, redundancies and omissions but several address significant issues including the creation of committees and subcommittees, the eligibility criteria for Officer positions, quorum and voting requirements and the

AGENDA ITEM NO. 2


membership of the Bylaws and Resolutions Committee. The Bylaws and Resolutions Committee offered some minor corrections to and recommends approval of the Bylaw changes proposed by staff.

Proposed Amendments NOT RECOMMENDED by the Bylaws and Resolutions Committee:

C. The Honorable Larry McCallon (Highland) proposed an amendment to the Bylaws that

would have the Executive/Administration Committee assume all the duties and responsibilities of the Nominating Committee. This proposed amendment is not recommended for approval by the Bylaws and Resolutions Committee.

D. The Honorable Jeffrey Giba (Moreno Valley) proposed an amendment to the Bylaws that

would provide a membership or a participation opportunity in SCAG for the March Joint Powers Authority. This proposed amendment is not recommended for approval by the Bylaws and Resolutions Committee.

E. The Honorable Dan Medina (Gardena) proposed an amendment to the Bylaws that would

provide a membership or participation opportunity in SCAG for a representative of the Water Districts in the SCAG Region. This proposed amendment is not recommended for approval by the Bylaws and Resolutions Committee.

STRATEGIC PLAN: This item supports SCAG’s Strategic Plan Goal 1 (Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies; Objective C (Provide practical solutions for moving new ideas forward). BACKGROUND: Every year, proposed amendments to the SCAG Bylaws may be presented by the Official Representatives to SCAG’s General Assembly, by the Regional Council and by staff acting on behalf of the Executive Director. A. Proposal by Hon. Michele Martinez – Modify Size of Nominating Committee and Reduce

Required County Participation The Honorable Michele Martinez, Councilmember from the City of Santa Ana and President of SCAG, proposed that the Bylaws be amended to increase the membership of the Nominating Committee from six to seven with a reduction in the number of required county representatives from two to one. She explained that it is often difficult to find county representatives who are able to devote the time needed to participate in the work of the Nominating Committee. She also explained that the increased membership would increase the participation opportunities for all the representatives who serve on the Regional Council. During discussion the Bylaws and Resolutions Committee members noted that this proposed amendment would still allow more than one county representative to be a member of the Nominating Committee if SCAG’s President so chose and if two or more county representatives were available.


The Bylaws and Resolutions Committee considered the arguments for and against this proposal. A motion to recommend the proposed amendment was made and seconded and passed by a majority vote. Therefore, the Bylaws and Resolutions Committee recommends the approval of this proposed amendment which is illustrated in Article VI B in the marked-up version of the Bylaws in Attachment 2. B. Proposal by Hon. Alan Wapner – Chair and Vice-Chair Experience Significant Factors in

Officer Position Evaluations by Nominating Committee The Honorable Alan Wapner, Councilmember from the City of Ontario and 2nd Vice President of SCAG, proposed that the Bylaws be amended so that during the evaluation of nominated individuals for officer positions significant consideration would be given to whether or not such individuals have served as chairs or vice-chairs of SCAG committees. He explained that under his proposal serving as chair or vice-chair would not be a minimum eligibility requirement but an important factor deserving consideration. During the discussions about this proposed amendment, it was noted that there are significant demands to the officer positions within SCAG and that prior service in a leadership position in a SCAG committee provides valuable experience. It was also noted that qualified and experienced individuals may have been unable to serve on SCAG committees due to job demands or other time constraints. A motion was made to recommend the proposed amendment and it was seconded and passed with a unanimous vote. Therefore, the Bylaws and Resolutions Committee recommends the approval of this proposed amendment which is illustrated in Article VI C. in the marked-up version of the Bylaws in Attachment 2. C. Proposal by Hon. Larry McCallon – Assign Duties and Responsibilities of Nominating

Committee to the Executive/Administration Committee The Honorable Larry McCallon, Councilmember from the City of Highlands and Regional Council District 7 Representative, proposed that the Bylaws be amended so that the Nominating Committee would be abolished and the duties and responsibilities of the Nominating Committee would be assumed by the Executive/Administration Committee. The Nominating Committee is described in Article VI B. of the Bylaws and its primary duty is to nominate a list of candidates, one for each position, for the officer positions in SCAG for the upcoming fiscal year. The list of nominees from the Nominating Committee is presented to the Regional Council for action. The process of nominating individuals for officer positions within SCAG is very important and has a significant impact on the future direction of SCAG and the image of the organization within the SCAG Region. The Executive/Administration Committee includes the four incumbent Officers of SCAG and they understand the requirements of the officer positions and the demands on their time that are imposed by these positions. The Executive/Administration Committee also includes the Chairs and Vice Chairs of the Legislative/Communications and Membership Committee and the Policy Committees all of whom are very involved in considering the policies and directions of SCAG.


The current approach of using the Nominating Committee offers significant value to SCAG by ensuring that all of the counties in the SCAG Region will be represented in the earliest stages of the selection and election of new Officers. Moreover, by drawing upon others from SCAG, the Nominating Committee encourages a broad view of potential new leaders for SCAG. The Bylaws and Resolutions Committee considered the arguments for and against this proposal. A motion was made to approve the proposed amendment but it failed for lack of a second. Therefore, the Bylaws and Resolutions Committee does not recommend the approval of this proposed amendment. D. Proposal by Hon. Jeffrey Giba – Membership or Participation in SCAG by March JPA The Honorable Jeffrey Giba, Councilmember from the City of Moreno Valley and Regional Council District 69 Representative, proposed that the Bylaws be amended so that the March Joint Powers Authority would be given a membership or participatory opportunity within SCAG. He explained that the March Joint Powers Authority was created by the cities of Moreno Valley, Perris, and Riverside and Riverside County to oversee the reuse and possible economic development of the former March Air Force Base. He further explained that the potential impact of the use of the property is substantial but the March Joint Powers Authority currently does not participate in any regional planning or regional organizations. He proposed that the March Joint Powers Authority be given an opportunity to have some form of participation or representation within SCAG. During the discussion of this proposal by the Bylaws and Resolutions Committee, it was noted that this Joint Powers Authority could not be a member of SCAG but could be an Advisory Member as are several of the Indian Nations or could be a Regional Council member like the TCA or the Air Districts or could be an ex-officio non-voting member of the Regional Council or could participate in some manner through the Policy Committees. It was also noted that although the JPA was addressing important issues, it was difficult to determine how best to include a JPA within the structure of SCAG. Further, there are many JPAs within the SCAG Region and it would be difficult to differentiate between all of them concerning the issue of SCAG membership. A motion was made to recommend the proposed amendment, and the motion was seconded but failed by a majority vote. Therefore the Bylaws and Resolutions Committee does not recommend the approval of this proposed amendment to the Bylaws. E. Proposal by Hon. Dan Medina – Membership or Participation in SCAG by “Water”

Representative The Honorable Dan Medina, Councilmember from the City of Gardena and Regional Council District 28 Representative, proposed that the Bylaws be amended to enable a “water” representative to serve in some type of membership or participatory capacity in SCAG to address the water-related concerns of the SCAG Region. His proposal noted that water issues have become an important part of the discussions at the Regional Council regarding future planning activities and developments. His proposal would likely entail the selection of a single representative from the Water Districts who might serve on the Regional


Council in similar fashion to the Indian Nations or the Air Districts or through ex officio non-voting membership or participate in some manner through the Policy Committees. The Bylaws and Resolutions Committee noted the importance of water issues to SCAG and generally agreed that such issues would have to be regularly discussed in the future in SCAG committees, presentations, etc. However, it was recognized that it would be extremely difficult for the Water Districts to develop a mechanism to select a single representative. A motion was made to recommend the proposed amendment and the motion was seconded but failed by a unanimous vote. Therefore, the Bylaws and Resolutions Committee does not recommend the approval of this proposed amendment to the Bylaws. F. Proposals by SCAG Staff SCAG staff, acting on behalf of the Executive Director, periodically undertakes a complete review of the Bylaws in order to propose changes to address minor errors, inconsistencies, redundancies and issues that have arisen during the conduct of SCAG’s activities. Staff has done so this year and the changes proposed by staff are presented in the two (2) Attachments. Attachment 1 summarizes all the changes that staff has proposed and describes the proposed changes that are most significant. Attachment 2 is a marked-up version of the Bylaws that illustrates all of the changes proposed by staff. During discussions, the Bylaws and Resolutions Committee proposed several minor corrections to the Bylaw changes proposed by staff. A motion was made to recommend approval of the changes proposed by staff including the identified corrections. The motion was seconded and passed by a unanimous vote. Therefore, the Bylaws and Resolutions Committee recommends approval of the Bylaw changes proposed by staff including the minor corrections that were identified. ATTACHMENTS: 1. Summary of Bylaw Changes Proposed by Staff on behalf of the Executive Director 2. Marked-up version of the Proposed Bylaws Amendments (Includes: all Bylaw changes proposed by

staff; minor corrections provided by the Bylaws and Resolutions Committee; and Bylaw amendments proposed by Hon. Michele Martinez and Hon. Alan Wapner, which are recommended by the Bylaws and Resolutions Committee.)


Summary of Bylaw Changes Proposed by Staff

Minor Changes Minor changes to the text of the Bylaws have been proposed in a number of sections to accomplish the following without changing the intent of the current Bylaws: 1. Minor corrections of errors, omissions or inconsistencies: removal of redundancies and superfluous language, removal of inadvertent changes, and relocation of texts to sections addressing the same subject matter; 2. Consistency in the use of the term “member” which can be applied to a public entity that is part of SCAG as well as representatives of the public entities that are part of SCAG; 3. Clarification of the role and responsibilities of an Alternate to the General Assembly; 4. Clarification that all Official Representatives and Alternates and all members of the RC and Policy Committees must submit Statements of Economic Interests and comply with SCAG policies regarding conflict-of-interest, discrimination and harassment. 5. Clarifies the duration of committees and positions that are not for full years since their duration ends with the adjournment of the General Assembly. Significant Changes 1. Addition of definitions of frequently used terms in the Bylaws (e.g. Member or Member of the Association, Regional Council Policy Manual, Regional Council member and SCAG Region. [Article II] 2. Clarifies that an Indian Nation may be an Advisory Member of the Association, contingent upon the payment of an annual dues assessment, and have an Official Representative at the General Assembly and participate in the selection of a single representative to the Regional Council through the Tribal Government Regional Planning Board, and also participate in the activities of SCAG committees. [Article III A. (4)] 3. Clarifies that counties and CTCs may choose as their Official Representatives to the General Assembly individuals other than their respective representatives to the Regional Council. The current Bylaws only give this power to cities. [Article III b. (4) and (5)] 4. Clarifies that the General Assembly shall approve the Bylaws and ratify the elected Officers. [Article IV A. (1)] 5. Clarifies that only Official Representatives may request that studies be undertaken by the General Assembly or that the General Assembly review actions taken by the Regional Council or


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ATTACHMENT 1

submit a proposed resolution for review by the Bylaws and Resolutions Committee and the Regional Council before consideration by the General Assembly. [Article IV A. (3) and (5)] 6. Clarifies that the unfilled positions of Official Representatives of Members and Advisory Members of the Association are counted in the determination of a quorum. [Article IV C. (1)] 7. Clarifies that representatives from counties, CTCs and the Tribal Government Regional Planning Board can be removed from their positions on the Regional Council if so required by federal or state laws or regulations or if their appointment is rescinded by their appointing authority as is the case for representatives of cities. [Article V A. (2) (c)] 8. Specifies that the Regional Council but not the Policy Committees shall have the authority to create committees and subcommittees and explains that the Regional Council may delegate the authority to appoint members and Chairs of subcommittees to the Chair of a Policy Committee. [Article V A. (4) (e)] 9. Clarifies that the unfilled seats of representatives of voting eligible Regional Council members shall be counted in the determination of a quorum. [Article V A. (5) (b)] 10. Clarifies that the EAC makes recommendations to the Regional Council regarding the Executive Director’s employment agreement. [Article V C. (3) (b)] 11. Identifies the quorum and voting requirements for the Legislative/Communications and Membership Committee. [Article V D. (4)] 12. Identifies the quorum requirement for Policy Committees. [Article V E. (4)] 13. Identifies the procedure to select the Chair for a Joint Policy Committee meeting and describes the voting and quorum requirements of such a meeting. [Article V F.] 14. Identifies the quorum and voting requirements for the Nominating Committee. [Article VI B.] 15. Consolidates the eligibility criteria for Officer positions and explains that candidates must be able to serve a full term in office without being impacted by term limits. Also adjusts the eligibility criteria to indicate potential candidates must be current representatives to the Regional Council who have served at least 24 continuous months on the Regional Council at the time of their nomination. [Article VI C.] 16. Clarifies the circumstances under which an Officer position vacancy would occur. [Article VI E.] 17. Clarifies which representatives to the Regional Council are not eligible for Officer positions. [Article VI F.]


18. Consolidates all discussions of non-payment of dues assessments into one part of the Bylaws. [Article VIII C.] 19. Explains the circumstances under which non-payment of dues will be considered a withdrawal from SCAG. Such withdrawal will be effective as of January 1 of the July through June fiscal year. [Article VIII C.] 20. Maintains the membership of the Bylaws and Resolutions Committee at 12. However, rather than two members per county only one member per county is proposed. The requirement for two of the members to be county supervisors is maintained. Includes quorum and voting requirements for the Bylaws and Resolutions Committee. [Article XI] 21. Clarifies that proposed Bylaw amendments that originate with the Executive Director/staff do not have to be sent to the General Assembly for action unless they are accepted and recommended first by the Bylaws and Resolution Committee and then by the Regional Council. All amendments that originate with an Official Representative, the Bylaws and Resolutions Committee or the Regional Council must be forwarded to the General Assembly for consideration and possible action whether or not they are recommended by the Regional Council. [Article XI]


Proposed Amendments March 2, 2017

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BYLAWS

THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS

Preamble

The Southern California Association of Governments (hereinafter referred to as either the “Association” or “SCAG”) is an agency voluntarily established by its Members pursuant to the Joint Exercise of Powers Act for the purpose of providing a forum for discussion, study and development of recommendations on regional challenges and opportunities of mutual interest and concern regarding the orderly physical development of the Southern California Region among units of local government.

ARTICLE I - FUNCTIONS

The functions of the Association are:

A. Exchange of objective planning information. Making available to Members plans and planning studies, completed or proposed by local governments, Tribal Governments, or those of State or Federal agencies, which would affect local governments.

B. Identification and study of challenges and opportunities requiring objective planning by jurisdictions in more than one (1) county in the Southern California area and the making of appropriate policy or action recommendations.

C. Review and/or develop governmental proposals. Review and/or develop proposals creating agencies of regional scope, and the making of appropriate policy or action recommendations concerning the need for such units or agencies.

D. Consider questions of common interest and concern to Members of the Association in the region and develop policy and action recommendations of an advisory nature only.

E. Act upon any matter to the extent and in the manner required, permitted or authorized by any joint powers agreements, State or Federal law, or the regulations adopted pursuant to any such law.

F. Assist local Association Members in the acquisition of real and personal property convenient or necessary for the operation of Members by entering into such financing agreements as are necessary to accomplish the pooling and common marketing of such agreements or certificates of participation in order to reduce the cost to Members of the acquisition of such real or personal property.

G. Undertake transportation planning programs and activities in accordance with the Association’s responsibilities as a metropolitan planning organization as outlined in 23 U.S.C.A. § 134 et seq., and as may be amended from time to time.

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ARTICLE II - DEFINITIONS

A. Advisory Member or Advisory Member of the Association, as used in these Bylaws, means a federally recognized Indian Nation within the SCAG Region, as defined below, that is significantly involved in regional problems or whose boundaries include territory in more than one county and that has paid its annual dues assessment.

B. Alternate, as used in these Bylaws, means either the mayor or a member of the legislative body of a member city, or the chair of the Board of Supervisors or a member of the legislative body of a member county who has been appointed by a Member of the Association to serve in an official capacity for all matters at a meeting of the General Assembly but only in the absence of the Official Representative of the member city or county. An Advisory Member of the Association may also appoint an Alternate to serve in the absence of the Official Representative of the Advisory Member.

C. Association, as used in these Bylaws, means the Southern California Association of Governments as established by that certain Southern California Association of Governments Agreement filed with the California Secretary of State on April 20, 1973, (said Agreement is hereinafter referred to as “Joint Powers Agreement”).

D. Association budget or annual budget or budget, as used in these Bylaws, shall mean the summation and presentation of all general fund revenues obtained by the Association from dues from Members, Advisory Members, and Regional Council members, and other sources of revenue and a summation and presentation of the costs, expenditures, savings and reserve accounts utilizing such revenue but specifically excluding all funds and expenditures associated with specific federal or state funding programs such as the Association’s annual Overall Work Program.

E. Days or days, as used in these Bylaws, means calendar days.

F. General Assembly, as used in these Bylaws, means a meeting of the Official Representatives of the Members and the Advisory Members of the Association.

G. Member, member or Member of the Association, as used in these Bylaws, means a city, county or County Transportation Commission within the SCAG Region, as defined below, that has satisfied the conditions of membership in Article III below.

H. Official Representative, as used in these Bylaws, means (1) the mayor or a member of the legislative body of a member city, or (2) the chair of the Board of Supervisors or a member of the Board of Supervisors of a member county, or (3) the chair or a member of the governing board of a member County Transportation Commission (CTC) within the SCAG Region who has been appointed by a Member of the Association to serve in an official capacity at a meeting of the General Assembly. Official Representatives may also be referred to as “Delegates” of the Association. An Advisory Member of the Association may also appoint an Official Representative to serve in an official capacity at a meeting of the General Assembly.

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I. Regional Council Policy Manual, as used in these Bylaws, means that Policy Manual first adopted by the Regional Council on July 12, 2007, and all subsequent amendments and updates approved by the Regional Council. In the event of a conflict between any part of the Regional Council Policy Manual and any part of these Bylaws, these Bylaws shall prevail.

J. Regional Council member, as used in these Bylaws, means a Member of the Association or an Advisory Member of the Association or another entity specified in these Bylaws which is able to appoint a voting representative to serve on the Regional Council or whose city council members may participate in the selection of a District representative to serve on the Regional Council,

K. SCAG Region, as used in these Bylaws, means the counties of Imperial, Los Angeles, Orange, Riverside, San Bernardino, and Ventura.

L. Voting-Eligible or voting-eligible, as used in these Bylaws, describes those Members of the Association, Advisory Members of the Association and Regional Council members who retain all voting rights and who have not had their voting rights suspended as described in Article VIII, Paragraph C.

ARTICLE III - ASSOCIATION MEMBERSHIP AND REPRESENTATION FOR THE GENERAL ASSEMBLY

A. Membership

(1) All cities and all counties within the area of the SCAG Region are eligible for membership in the Association. In addition, each CTC from the SCAG Region is also eligible for membership in the Association.

(2) Each member county and each member city shall have one (1) Official Representative and one (1) Alternate in the General Assembly, except that the City of Los Angeles, if and while it is a member city, shall have three (3) Official Representatives and three (3) Alternates. Each member CTC shall have one (1) Official Representative in the General Assembly.

(3) Membership in the Association shall be contingent upon the execution of the Joint Powers Agreement and the payment by each member county, member city, or member CTC of each annual dues assessment.

(4) Any federally recognized Indian Nation within the SCAG Region which is significantly involved in regional problems or the boundaries of which include territory in more than one (1) county, shall be eligible for an Advisory Membership in the Association. In addition to selecting Official Representatives and Alternates for the General Assembly, such Advisory Members may collectively select a single representative from the Tribal Government Regional Planning Board, who shall be a locally elected Tribal Council member from a federally recognized Indian Nation and who shall serve on the Regional Council

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and may fully participate in the work of committees of the Association contingent upon the payment of the annual dues assessment.

B. Representation in the General Assembly

(1) Only the Official Representative present or the Alternate present in the absence of the Official Representative shall represent a Member of the Association or an Advisory Member of the Association in the General Assembly; provided, however, that a member of the Board of Supervisors of a member county may participate in the discussions of the General Assembly.

(2) Except as described herein, the Official Representative in the General Assembly of each member city of the Association, member county of the Association and member CTC of the Association shall be its respective Regional Council representative. Further, and except as described herein, the Official Representative in the General Assembly of an Advisory Member of the Association shall be its respective representative to the Regional Council.

(3) In the event that a member city of the Association does not have one of its city council members as its respective Regional Council representative, or if a member city does not wish to have its Regional Council representative be its Official Representative or Alternate, the member city may appoint as its Official Representative or Alternate a member of its city council who is not a Regional Council representative; provided that if and while the City of Los Angeles is a member city, the mayor of the City of Los Angeles shall be one of its Official Representatives. Further, in the event that an Advisory Member of the Association does not have one of its Tribal Council members as its representative to the Regional Council or if the Advisory Member does not wish to have its representative to the Regional Council be its Official Representative or Alternate, the Advisory Member may appoint a locally elected Tribal Council member as its Official Representative or Alternate.

(4) In the event that a member county of the Association does not wish to have its respective Regional Council representative be its Official Representative or Alternate, the member county may appoint as its Official Representative or Alternate a member of the Board of Supervisors who is not a Regional Council representative.

(5) In the event that a member CTC of the Association does not wish to have its respective Regional Council representative be its Official Representative, the member CTC may appoint as its Official Representative a member of the CTC Governing Board who is not a Regional Council representative.

(6) Names of all Official Representatives and Alternates shall be communicated in writing to the Association by the appointing city, county, CTC, or Tribal Council at least forty-five (45) days before the annual meeting of the General Assembly.

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(7) An Official Representative or Alternate shall serve until a successor is appointed, except if an Official Representative or Alternate ceases to be a member of the appointing legislative body or Tribal Council or cannot serve as an Official Representative or Alternate because of a federal or state statute or regulation or resigns as an Official Representative or Alternate, then the position shall be vacant until a successor is appointed.

(8) All Official Representatives and Alternates shall file Statement of Economic Interest forms and comply with all SCAG policies regarding conflict-of-interest, harassment and discrimination.

ARTICLE IV - GENERAL ASSEMBLY

A. Powers and Functions

Subject to Article I, the powers of the General Assembly, shall include the following.

(1) The General Assembly shall determine all policy matters for the Association, approve the Bylaws and ratify the election of the Officers.

(2) Any Official Representative (or Alternate acting in the absence of the respective Official Representative) may, at any regular meeting of the General Assembly, propose a subject(s) for study by the Association provided that the Official Representative (but not the Alternate) has notified the President of the proposal forty-five (45) days in advance of any regular meeting of the General Assembly. The General Assembly may determine whether a study will be made of the subject(s) proposed, or may refer such subject(s) to the Regional Council.

(3) Any Official Representative (or Alternate acting in the absence of the respective Official Representative) may, at any regular meeting of the General Assembly, request a review by the General Assembly of any action of the Regional Council which has been taken between meetings of the General Assembly provided that the Official Representative (but not the Alternate) has notified the President of the review request forty-five (45) days in advance of any regular meeting of the General Assembly

(4) The General Assembly shall review the proposed Association budget and annual dues assessment schedule and shall adopt an annual Association budget and an annual dues assessment schedule.

(5) Any Official Representative (but not an Alternate) who desires to propose any policy matter for action by the General Assembly shall submit the matter to the Association in the form of a proposed resolution at least forty-five (45) days prior to any regular meeting of the General Assembly. The Bylaws and Resolutions Committee, whose membership and responsibilities are described in Article XI of these Bylaws, shall consider each such proposed resolution, and shall submit its recommendation to the Regional Council. A copy of each such proposed

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resolution together with the Regional Council’s recommendation thereon, shall be included in the agenda materials for the regular meeting of the General Assembly.

B. Meetings

(1) A regular meeting of the General Assembly shall be held once a year. Special meetings of the General Assembly may be called by the Regional Council upon the request of the President and with the affirmative votes of a majority of the representatives of voting-eligible Regional Council members who are present and voting at a meeting of the Regional Council with a quorum in attendance. Ten (10) days’ written notice of a special meeting shall be given to the Official Representatives and Alternates of each Member and Advisory Member of the Association. An agenda specifying the subject of the special meeting shall accompany the notice.

(2) The time, date and location for meetings of the General Assembly shall be determined by the Regional Council.

(3) Notice of the regular meeting of the General Assembly shall be given to the Official Representatives and Alternates of each Member and Advisory Member of the Association at least thirty (30) days prior to each regular meeting. An agenda for the regular meeting shall accompany the notice. Notice of any changes to the agenda shall be given at least ten (10) days prior to the regular meeting.

(4) The General Assembly may adopt rules for its own procedures but any such rules so adopted must be consistent with these Bylaws.

C. Voting:

(1) A quorum of the General Assembly shall consist of one-third of the number of Official Representative positions for voting-eligible Members of the Association or Advisory Members of the Association. Unfilled Official Representative positions from Voting-eligible Members and Advisory Members of the Association will be counted in the determination of a quorum for the General Assembly.

(2) Each Official Representative of a voting-eligible Member or Advisory Member of the Association shall have one (1) vote. In the absence of the Official Representative, the Alternate shall be entitled to vote. Unless otherwise identified in these Bylaws, an affirmative vote of a majority of the Official Representatives or Alternates of the voting-eligible Members and Advisory Members of the Association present at the General Assembly and voting with a quorum in attendance shall be necessary for the approval or adoption of any matter presented for action to the General Assembly.

(3) Voting may be by voice, displaying voting cards, roll call vote or through the use of an electronic voting system. A roll call vote shall be conducted upon the

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demand of five (5) Official Representatives or their Alternates present, or at the discretion of the presiding officer.

ARTICLE V - REGIONAL COUNCIL

A. Regional Council Organization: There shall be a Regional Council of the Association which shall be organized as set forth below and which shall be responsible for such functions as are hereinafter set forth:

(1) Membership: The membership of the Regional Council shall be comprised of: one (1) representative from each member county Board of Supervisors, except for the County of Los Angeles which shall have two (2) representatives; one (1) representative from the Tribal Government Regional Planning Board, who shall be a locally elected Tribal Council member from a federally recognized Indian Nation within the SCAG Region; one (1) representative from each District (as defined below); the Mayor of the City of Los Angeles serving as an at-large representative for the City; one (1) city council member or member of a county Board of Supervisors, from the governing boards of each of the six (6) CTCs; one (1) local government elected representative from one of the five (5) Air Districts within the SCAG Region to represent all five (5) of the Air Districts; one (1) local government elected representative from the Transportation Corridor Agencies (TCA); one (1) local government elected representative serving as the Public Transportation Representative to represent the transit interests of all of the operators in the SCAG region; and a representative from the private sector appointed by the President to serve on both the Regional Council and the Executive/Administration Committee and who would serve on the Regional Council in an ex-officio, non-voting capacity.

(a) Districts: For purposes of representation on the Regional Council, Districts shall be organized and defined as follows:

(1) A District shall be established by the Regional Council and generally shall be comprised of a group of cities that have a geographic community of interest and have approximately equal population. In some cases involving cities with large populations, a District will include only one city. A District may be comprised of cities within different counties, but Districts established within a subregion under Article V A.(1)(a)(5) of these Bylaws shall include only cities within the boundary of such subregion. Procedures for District representative elections shall be set forth under the Regional Council Policy Manual.

(2) In every calendar year ending in 3 or 8, the Regional Council shall review, and, if it deems necessary, modify or establish District boundaries based upon city population data as most recently available from the State Department of Finance.

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(3) Notwithstanding any other provisions of these Bylaws, in the event that District boundaries are changed as a result of a Regional Council review, then any impacted District shall have the option to retain its current District representative until the completion of the District representative’s term or until a special election is held, no later than two (2) months after final action by the Regional Council, to elect a District representative who shall serve for a term established by the Regional Council. Such special elections shall be held in accordance with the District representative election procedures described in the Regional Council Policy Manual.

(4) If a new city within the SCAG Region is incorporated after Districts have been established or reviewed, the newly incorporated city shall be assigned by the Regional Council, in consultation with any applicable subregional organization, to a District with other cities with which it has contiguous borders until such time as District boundaries are again reviewed by the Regional Council.

(5) In any area where a subregional organization has either (1) been formally established under a joint powers agreement pursuant to California Government Code Sections 6500 et. seq. to serve as the subregional planning agency for the general purpose local governments and is not a single-purpose joint powers authority or a special district entity, or (2) been recognized by action of the Regional Council; and is organized for general planning purposes such as for the purpose of conducting studies and projects designed to improve and coordinate the common governmental responsibilities and services on an area-wide and regional basis, exploring areas of intergovernmental cooperation and coordination of governmental programs and providing recommendations and solutions to problems of common and general concern, such subregional organization shall make recommendations to establish a District (or Districts) within the boundaries of such subregional area. For purposes of establishing Districts, the subregional organization shall use the description of a District as set forth in Article V A,(1)(a)(1) of these Bylaws. The subregional organization shall have authority to make recommendations to the Regional Council to establish or modify Districts in every year ending in 3 or 8 and shall use city populations as most recently determined by the State Department of Finance.

(6) The Regional Council shall establish no more than seventy (70) Districts.

(b) Regional Council Representation

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(1) Every member city of the Association shall have at least one District representative.

(2) CTC, TCA and the Tribal Government Regional Planning Board representatives to the Regional Council shall be appointed by their respective governing boards, and the appointments shall be formally communicated in writing to the Association. The Air District representative shall be determined by the five (5) Air Districts within the SCAG Region, with such determination formally communicated in writing to the Association.

(3) The position of the Public Transportation Representative will rotate among the six CTCs in the SCAG Region, and each CTC in turn will make a two-year appointment subject to the President’s official appointment. The Chief Executive Officers of the CTCs may develop additional procedures for the selection process. A representative from the Los Angeles County Metropolitan Transportation Authority shall serve as the initial Public Transportation Representative on the Regional Council.

(2) Terms of Office:

(a) Membership on the Regional Council by District representatives shall be for two (2) years except for those District representatives elected through special elections as described below and in Article V A. above.. Terms of District representatives shall commence on the adjournment of the annual meeting of the General Assembly and expire at the conclusion of the second regular meeting of the General Assembly occurring after their terms commence. If a District representative resigns from his or her position as the District representative or officially ceases to be a locally elected official, his or her District representative position shall be declared vacant by the President on the effective date of the resignation or the end of the elected official’s locally elected position. Moreover, the President shall immediately declare vacant the position of a District Representative if required by federal or state statutes or regulations, or in response to a no confidence vote by a District undertaken in accordance with the District Representative Election Procedures in the Regional Council Policy Manual. A no confidence vote shall only be undertaken in response to a resolution passed by all cities in the District that are voting eligible Members of the Association. All such vacancies shall be filled through special elections as set forth in the District Representative Election Procedures in the Regional Council Policy Manual. In the case of District representatives elected pursuant to special elections to fill vacancies, the term shall be for such time as will fill out the remainder of the vacated term.

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Deleted: <#>Any Regional Council member representing a member city in a single City District or county which has not yet paid its annual dues assessment by January 1 of the July 1 - June 30 Fiscal Year shall, after a written notice of dues delinquency from the Executive Director and a subsequent affirmative vote by a majority of the voting-eligible Regional Council members present with a quorum in attendance, shall be placed in an Ex-Officio member status, without the right to vote, on the Regional Council or any committee or subcommittee of the Association.¶<#>Any Regional Council member from a member city in a District comprised of multiple cities which has not paid its annual dues assessment by January 1 of the July 1-June 30 Fiscal Year, and who represents a District comprised of more than one (1) city, shall, after a written notice of dues delinquency from the Executive Director and a subsequent affirmative vote by a majority of the voting-eligible Regional Council members present with a quorum in attendance, relinquish his/her position on the Regional Council and the seat shall be declared vacant by the President. Such vacancies shall be filled through the District Representative special election procedures set forth by the Regional Council.¶ ... [1]

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(b) The terms of District representatives who represent even-numbered Districts shall be two (2) years and shall expire in even-numbered years. Terms of District representatives who represent odd-numbered Districts shall be two (2) years and shall expire in odd-numbered years.

(c) Representatives to the Regional Council from the counties that are Members of the Association and from the CTCs, the Tribal Government Regional Planning Board, Air Districts, TCA, and the Public Transportation Representative shall have two (2) year terms, commencing on the date of appointment by the organizations they each representative and expiring two (2) years thereafter. If a representative described in this Article V A. (2)(c) ceases to be a locally elected official, or if so required by federal or state statutes or regulations, or if his or her appointment is rescinded by the appointing legislative body, his or her position on the Regional Council shall immediately be declared vacant by the President. Such a vacancy on the Regional Council shall be filled by action of the respective county, CTC, the Tribal Government Regional Planning Board, TCA, the five Air Districts in the SCAG Region in the case of the Air District representative, and the CTCs in the SCAG Region with respect to the Public Transportation Representative.

(3) Meetings: Unless the Regional Council decides otherwise, it shall generally meet at least once a month. The date, time and location of the Regional Council meetings shall be recommended by the Executive Director and ratified by the Regional Council. Meetings shall be held upon the call of the President or upon the call of a majority of the members of the Regional Council. The Regional Council may adopt any other meeting procedures as part of the Regional Council Policy Manual.

(4) Duties

(a) Subject to the policy established by the General Assembly, the Regional Council shall conduct the affairs of the Association, approve the Overall Work Plan (OWP) Budget required by state and federal agencies and any other similar budgets required by funding agencies, and approve the Regional Council Policy Manual and any amendments thereto. The Executive Director or his designee shall have the authority to make administrative modifications to the Regional Council Policy Manual to reflect past Regional Council actions without the Regional Council’s approval of a formal amendment to the Regional Council Policy Manual.

(b) The Regional Council shall review and may amend the proposed annual budget as prepared by the Executive Director. The proposed budget and the assessment schedule, as approved by the Regional Council, shall be submitted to members of the General Assembly at least thirty (30) days before the annual meeting. After adoption of the annual budget

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assessment schedule by the General Assembly, the Regional Council shall control all Association expenditures in accordance with such budget.

(1) The Regional Council shall have the power to transfer funds within the total budget amount in order to meet unanticipated needs or changed situations. Such action shall be reported to the General Assembly at its next regular meeting.

(2) At each annual meeting of the General Assembly, the Regional Council shall report on all budget and financial transactions since the previous annual meeting.

(c) The Regional Council shall submit a report of its activities at each regular meeting of the General Assembly.

(d) The Regional Council shall have the authority to appoint, ratify the annual Work Plan of, approve the Employment Agreement of (including all compensation and benefits) and remove an Executive Director of the Association, and shall also have the authority to fix the salary classification levels for employees of the Association.

(e) The Regional Council shall have the power to establish committees or subcommittees to study specific problems, programs, and other matters which the Regional Council or General Assembly have approved for study. At the discretion of the Regional Council, the chair of a Policy Committee may appoint the membership and chair of a subcommittee of said Policy Committee.

(f) Recommendations from committees for policy decisions shall be made to the Regional Council. The Regional Council shall have the authority to act upon policy recommendations including policy recommendations from the committees, or it may submit such recommendations, together with its comments, to the General Assembly for action.

(g) The Regional Council shall be responsible for carrying out policy decisions made by the General Assembly.

(h) Representatives of Regional Council members serving on the Regional Council may make informational inquiries of the Executive Director or Association executive staff consistent with the official Association duties of such representatives; however, such representatives shall refrain from any actions or contacts within the Association that would interfere with with the powers and duties of the Executive Director.

(i) All representatives of Regional Council members serving on the Regional Council shall file Statement of Economic Interest forms and comply with the all SCAG policies regarding conflict-of-interest, harassment,

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discrimination and other matters as described in the Regional Council Policy Manual.

(5) Voting: In the Regional Council voting shall be conducted in the following manner:

(a) Only representatives of the voting-eligible Regional Council members shall have the right to vote at meetings of the Regional Council. Proxy votes are not allowed and representatives must be present at a Regional Council meeting in order to cast a vote.

(b) One-third (1/3) of the total number of representative positions from voting-eligible Regional Council members shall constitute a quorum of the Regional Council. The unfilled representative positions of voting-eligible Regional Council members shall be counted in the determination of a quorum.

(c) The affirmative votes of a majority of the representatives of voting-eligible Regional Council members voting with a quorum in attendance are required for action by the Regional Council, except as set forth in subsection (d) below.

(d) In order to appoint or remove the Executive Director, the affirmative vote of not less than a majority of the total number of representative positions, including unfilled representative positions, of the voting-eligible Regional Council members is required.

(e) Each representative from a CTC, the Tribal Government Regional Planning Board, the Air Districts and TCA as well as the Public Transportation Representative shall have the right to vote in the same manner as other representatives of voting-eligible Members of the Association serving on the Regional Council.

(g) Representatives of voting-eligible Regional Council members serving on the Regional Council are free to abstain from voting on any issue before the Regional Council. Any abstention does not count as a vote in favor or against a motion.

(6) Expenses: Representatives of Regional Council members who serve on the Regional Council shall serve with compensation and shall be reimbursed for the actual necessary expenses incurred by them in the performance of their duties for the Association, to the extent that such compensation and reimbursement are not otherwise provided to them by another public agency, a Tribal Government or the Tribal Government Regional Planning Board. The Regional Council shall determine the amount of such compensation and set forth other procedures for expenses in the Regional Council Policy Manual.

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B. Permanent Committees: For the purpose of developing policy recommendations to the Regional Council, the Regional Council shall establish as permanent committees the “Executive/Administration Committee,” the “Legislative/Communications and Membership Committee” and the three (3) policy committees known as the “Transportation Committee,” the “Energy and Environment Committee,” and the “Community, Economic and Human Development Committee” (the latter three committees collectively referred to herein as the “Policy Committees”.)

C. Executive/Administration Committee

(1) Membership: The membership of the Executive/Administration Committee (EAC) shall include the President, First Vice- President, Second Vice-President and Immediate Past-President and the President shall serve as the Chair. The EAC shall also include the respective Chairs and Vice Chairs of the Legislative/Communications and Membership Committee and the three (3) Policy Committees, the representative from the Tribal Government Regional Planning Board serving on the Regional Council, and an additional four (4) representatives of Regional Council members who are appointed by the President. In making the appointments, the President shall ensure that the six (6) counties within the SCAG Region have representatives on the EAC. In addition, the representative from the private sector appointed by the President to serve on the Regional Council in an ex-officio, non-voting capacity shall also serve on the EAC in an ex-officio, non-voting capacity. Appointments by the President to a position on the EAC shall be for approximate one (1) year terms, and such appointments shall expire upon the adjournment of the next regular meeting of the General Assembly.

(2) Meetings: The EAC shall generally meet at least once a month and in accordance with the Regional Council Policy Manual, except that the EAC may decide not to meet upon the call of the EAC chair after consultation with the Executive Director or his designee.

(3) Duties:

(a) Subject to any limitations that may be established by the General Assembly and/or the Regional Council, the EAC is authorized to make decisions and take actions that are binding upon the Association if the President or the Executive Director determine that such decisions or actions are necessary prior to the next regular meeting of the Regional Council.

(b) Subject to the policies of the Regional Council, the EAC shall be responsible for: (1) developing policy recommendations to the Regional Council on administration, human resources, budgets, finance, operations, communications, or any other matter specifically referred by the Regional Council; and (2) negotiating and approving an Annual Work Plan with the Executive Director, which shall be subject to ratification by the Regional Council. The Executive Director’s Annual Work Plan shall be effective

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the first day of July of the calendar year. The EAC shall be responsible for performing the annual evaluation of the Executive Director’s performance and for making recommendations to the Regional Council regarding the Employment Agreement of the Executive Director. The EAC shall complete its annual evaluation of the Executive Director’s performance no later than the regularly scheduled June meeting of the Regional Council.

(c) The powers and duties of the EAC shall include such other duties as the Regional Council may delegate.

(4) Voting: A quorum shall be one-third (1/3) of the representatives of the voting-eligible Regional Council members who are appointed and serving on the EAC. There shall be no proxy votes and representatives must be present to vote. The affirmative vote of the majority of the representatives of the voting-eligible Regional Council members who are appointed and serving on the EAC and voting with a quorum in attendance is required for an action by the EAC except that an affirmative vote of a majority of all of the representatives of the voting-eligible Regional Council members serving on the EAC is required to make decisions or take actions that are binding upon the Association with regard to the annual budget; the hiring, removal, compensation and benefits of the Executive Director; and the salary classification levels for employees of the Association.

D. Legislative/Communications and Membership Committee

(1) Membership: Representatives of voting-eligible Regional Council members serving on the Regional Council may serve on the Legislative/Communications and Membership Committee (LCMC). Appointments to the LCMC shall be made by the President for approximate one (1) year terms that expire at the adjournment of the next regular meeting of the General Assembly. All representatives appointed to the LCMC by the President shall have full voting rights.

(2) Meetings: The LCMC shall generally meet once a month and in accordance with the Regional Council Policy Manual, except that the LCMC may decide not to meet upon the call of the LCMC chair after consultation with the Executive Director or his designee.

(3) Duties:

(a) The Legislative, Communications and Membership Committee shall be responsible for developing recommendations to the Regional Council regarding legislative and telecommunications matters; providing policy direction for the agency’s marketing communications strategy, outreach issues/materials and electronic communications systems; reviewing sponsorship opportunities whose cost will exceed $5,000; and promoting agency membership.

(b) The duties of the LCMC shall include other such duties as the Regional

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Council may delegate.

(4) Quorum and Voting: A quorum of the LCMC shall be a majority of the representatives of voting-eligible Regional Council members serving on the LCMC. There shall be no proxy votes and representatives must be present to vote. The affirmative vote of a majority of the voting-eligible Regional Council members serving on the LCMC and voting with a quorum in attendance is required for an action by the LCMC.

E. Policy Committees

(1) Membership:

(a) The Policy Committees may include as voting committee members the following: representatives of voting-eligible Regional Council members serving on the Regional Council; one (1) representative from the California Department of Transportation; local government elected representatives from each of the general purpose subregional organizations as established under Article V(A)(1)(a)(5) of these Bylaws; and one (1) representative who is a general purpose local elected official and duly appointed board member from an agency with which the Association has a statutory or Memorandum of Understanding relationship.

(b) The Policy Committees may include ex-officio (non-voting) committee members who shall be representatives from regional and subregional single purpose public agencies and other voting and ex-offico (non-voting) committee members as approved by the Regional Council.

(c) Representatives of the CTCs, the Tribal Government Regional Planning Board, TCA and the Air Districts serving on the Regional Council as well as the Public Transportation Representative on the Regional Council may be appointed as voting committee members of one of the Policy Committees.

(d) All committee members (voting and ex-officio) of SCAG’s Policy Committees shall be required to file Statement of Economic Interests forms and comply with all SCAG policies regarding conflict-of-interest, harassment, discrimination and other matters as described in the Regional Council Policy Manual.

(2) Appointments to Policy Committees:

(a) The President shall appoint all interested and available representatives of voting-eligible Regional Council members who serve on the Regional Council to one (1) of the Policy Committees as voting committee members for approximate two (2) year terms that will expire at the adjournment of the second regular meeting of the General Assembly following the appointment. In making such appointments, the President

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shall, to the extent practicable, appoint an equal number of voting committee members to each Policy Committee taking into consideration regional representation, geographical balance, diversity of views and other factors deemed appropriate by the President.

(b) The President may appoint to one (1) of the Policy Committees as voting committee members representatives of public agencies that have a statutory or Memorandum of Understanding relationship with SCAG. The representatives shall be appointed for approximate two (2) year terms that will expire at the adjournment of the second regular meeting of the General Assembly following each appointment. All such appointments will be in response to a written request from each of the governing boards of the agencies. Appointments shall be limited to one (1) representative from each public agency. In making such appointments, the President shall consider regional representation.

(c) The President shall appoint ex-officio (non-voting) committee members to the Policy Committees representing the business sector, labor, higher education and community groups upon the recommendation of one of the respective Policy Committees and approval by the Regional Council. The term of each such ex-officio committee member shall expire at the adjournment of the next regular meeting of the General Assembly, however, each such ex-officio committee member may be re-appointed by a future SCAG President.

(d) The President may appoint to one (1) Policy Committee as a voting committee member one (1) elected representative from each of the subregional organizations described in Article V E.(1)(a) of these Bylaws. Each such appointment shall be for an approximate two (2) year term that shall expire at the adjournment of the second regular meeting of the General Assembly following the appointment.

(e) The President may appoint to the Policy Committees as voting committee members additional local government elected representatives from each of the subregional organizations identified in Article V E.(1)(a) of these Bylaws that has at least four (4) Districts. One (1) additional local government elected representative for each District in excess of three (3) Districts may be appointed by the President. The governing boards of each of the subregional organizations shall nominate the additional representatives to be considered by the President for appointment. In making the appointments, the President shall consider, among other things, regional representation. Each such appointment shall be for an approximate two (2) year term that shall expire at the adjournment of the second regular meeting of the General Assembly following the appointment.

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Deleted: In addition to the appointments to the Policy Committees of subregional organization elected representatives provided for above in subsection (1)(a) of this Section E, the President shall appoint to the Policy Committees for two (2) year terms additional local government elected representatives from each subregional organization which has at least four (4) Districts.¶The determination of the total number of additional representatives from each subregional organization to be appointed to the Policy Committees shall be as follows: One (1) additional local government elected representative for each District in excess of three (3) Districts shall be appointed by the President. The governing boards of each of the subregional organizations shall nominate the additional representatives provided for in this subsection (2)(e) to be appointed to the Policy Committees. In making the appointments, the President shall consider, among other things, regional representation.



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(f) In addition to the appointment of the representative of the Tribal Government Regional Planning Board, the President may also appoint, with the consent of the Tribal Government Regional Planning Board, additional representatives to each Policy Committee such that the Tribal Government Regional Planning Board may have two (2) voting committee members on each Policy Committee. Such representative shall be locally elected Tribal Council members from the federally recognized Indian Nations within the SCAG Region. Each of these additional appointments shall be for approximate two (2) year terms that shall expire at the adjournment of the second regular meeting of the General Assembly following the appointments.

(g) In order to facilitate participation by member cities of the Association, the President shall have the authority to make at-large appointments of local elected officials from cities that are not otherwise represented on a Policy Committee; provided, however, that the President shall only make such at-large appointment if there are no vacant subregional representative positions for the Policy Committees. The term of an at-large representative on a Policy Committee shall be limited to the remainder of the term of the President except that the local elected official may continue to serve on the Policy Committee if its respective city council approve his or her re-appointment and the next SCAG President authorizes the re-appointment. Local elected officials serving in an at-large capacity on a Policy Committee shall be voting committee members but shall not be eligible to serve as the chair or vice-chair of the Policy Committee.

(3) Meetings: The Policy Committees shall generally meet at least once a month and in accordance with the Regional Council Policy Manual, except that the Policy Committees may decide not to meet upon the call of the respective Policy Committee Chair after consultation with the Executive Director or his designee.

(4) Quorum and Voting: A quorum of a Policy Committee shall be one-third of the voting committee members. There shall be no proxy votes and representatives must be present to vote. The affirmative vote of the majority of the voting committee members of a Policy Committee voting with a quorum in attendance is required for an action by a Policy Committee.

(5) Duties of the Transportation Committee (TC): The Transportation Committee shall study and provide policy recommendations to the Regional Council relative to challenges and opportunities, programs and other matters, which pertain to the regional issues of mobility and accessibility, including, but not limited to all modes of surface transportation, transportation system preservation and system management, regional aviation, regional goods movement, transportation finance as well as transportation control measures.

(6) Duties of the Energy and Environment Committee (EEC): The Energy and Environment Committee shall study and provide policy recommendations to the

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Regional Council relative to challenges and opportunities, programs and other matters, which pertain to the regional issues of energy and the environment. EEC shall also be responsible for reviewing and providing policy recommendations to the Regional Council on matters pertaining to environmental compliance.

(7) Duties of the Community, Economic and Human Development Committee (CEHD): The Community, Economic and Human Development Committee shall study and provide policy recommendations to the Regional Council relative to challenges and opportunities, programs and other matters which pertain to the regional issues of community, economic and human development, housing and growth. CEHD shall also receive information regarding projects, plans and programs of regional significance for determinations of consistency and conformity with applicable regional plans.

F. Joint Policy Committee Meetings: The duties of the Policy Committees are specified in subsections (5), (6) and (7) above. To the extent that there are matters which are within the scope of review of more than one Policy Committee, the respective Policy Committees shall meet as a Joint Committee to consider the matters and provide unified policy recommendations to the Regional Council, if applicable. At the discretion of the President, the President or the chair of one of the Policy Committees shall preside over a Joint Policy Committee meeting. A quorum of a Joint Policy Committee meeting shall be one-third of the combined voting membership of the Policy Committees. There shall be no proxy votes and a voting member must be present to vote. The affirmative vote of a majority of the combined voting members of the Policy Committees voting with a quorum of the Joint Policy Committee in attendance is required for an action by the Joint Policy Committee.

G. Other Committees: Except as may be limited or restricted elsewhere is these Bylaws, the President is authorized to appoint representatives of Regional Council members serving on the Regional Council to SCAG committees, ad hoc committees, subcommittees, or task forces to study specific problems, programs, or other matters which the Regional Council or General Assembly have approved for study and also to appoint new members or re-appoint prior members to any SCAG committee, ad hoc committee, subcommittee or task force. The President is also authorized to appoint representatives of Regional Council members serving on the Regional Council to governing boards of other agencies, districts, commissions, and authorities as representatives of the Association. If no such representatives are available for such appointment, the President may appoint an elected official not on the Regional Council to represent the Association. Elected officials appointed to represent the Association who are not then serving on the Regional Council shall serve as ex-officio representatives to the Regional Council without the right to vote. Terms of appointment of representatives serving on the Regional Council and other elected officials to governing boards of other agencies, districts, commissions, and authorities shall be consistent with the term of office of the appointing President.

ARTICLE VI - OFFICERS, DUTIES, ELECTIONS AND VACANCIES

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A. Officer Positions: Officers of the Association shall consist of a President, a First Vice-President, Second Vice-President, Immediate Past President and a Secretary-Treasurer. The Association’s President, First Vice-President, and Second Vice-President shall be elected annually by the Regional Council, prior to the annual regular meeting of the General Assembly, from among its membership as set forth below. The Executive Director of the Association shall serve as the Secretary-Treasurer of the Association, but shall have no vote in the Association.

B. Nominating Committee and Candidate Replacements: Officers of the Association, except the Secretary-Treasurer, shall be elected from a recommended list of candidates, one for each office, which shall be prepared by a Nominating Committee and submitted to the Regional Council for review and action. The Nominating Committee shall be appointed by the President and shall be composed of seven (7) representatives of Regional Council members who collectively represent the six (6) counties within the SCAG Region, with at least one (1) member being a county representative. All individuals serving on the Nominating Committee shall be voting members. Individuals serving on the Nominating Committee shall serve from the date of their appointment until the adjournment of the next regular meeting of the General Assembly. The Immediate Past President shall serve as the chair of the Nominating Committee. The Nominating Committee shall consider only those candidates that meet the minimum eligibility requirements set forth below in Article VI C of these Bylaws and any other requirements that may be established by the Regional Council. A quorum of the Nominating Committee shall be a majority of its membership. Proxy voting is not allowed and members must be present to vote. The affirmative votes of a majority of those Nominating Committee members voting with a quorum in attendance shall be required for any action by the Nominating Committee.

In the event that prior to the annual meeting of the General Assembly, a candidate for President or First Vice-President who has been approved by the Nominating Committee or elected by the Regional Council but not yet ratified by the General Assembly no longer satisfies the minimum eligibility requirements of Article V C., the candidate for First Vice- President shall be deemed the candidate for President and the candidate for Second Vice-President shall be deemed the candidate for First Vice-President, provided that the applicable candidates are agreeable to the change.

In the event that prior to the annual General Assembly meeting, a candidate for Second Vice-President who has been approved by the Nominating Committee or elected by Regional Council, but not yet ratified by the General Assembly no longer satisfies the minimum eligibility requirements of Article V C. or if other candidate vacancies exist for any reason after the approval(s) by the Nominating Committee or the election(s) by the Regional Council, the Regional Council shall fill the vacant candidate position(s) with individual or individuals who meet the minimum eligibility requirements of Article V C. The Nominating Committee may also meet to review the list of candidates and make a recommendation to the Regional Council regarding the new candidate for Second Vice-President or for any other vacant candidate positions if there is sufficient time before the annual meeting of the General Assembly in which to schedule both a meeting of the Nominating Committee and the Regional Council.

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C. Minimum Eligibility Requirements: The following minimum eligibility requirements must be met in order for an individual to be considered by the Nominating Committee as a candidate for an officer position in the Association.

(1) At the time of the application, the potential candidate must be a representative of a voting-eligible Member of the Association who has served on the Regional Council for at least 24 continuous months from when first appointed to the Regional Council or from when elected to serve on the Regional Council through a District election.

(2) The potential candidate must be actively involved with SCAG. Although service as a Chair or Vice Chair of any SCAG Committee shall not be a Minimum Eligibility Requirement for becoming a candidate for an officer position, any such service shall be given significant consideration during the evaluation of eligible candidates.

(3) The potential candidate must be a local elected official from a SCAG member county, city or CTC.

(4) Term limits will not prevent the potential candidate from serving a full term in the respective officer position.

(5) A completed nomination application must be submitted to the Association by the appropriate deadline by either the potential candidate or a colleague on the Regional Council.

D. Election by Regional Council and Ratification by General Assembly: The names of the candidates for each officer position recommended by the Nominating Committee shall be submitted to the Regional Council for consideration and action at least one (1) month prior to the annual meeting of the General Assembly. The Nominating Committee shall recommend one candidate to the Regional Council for each officer position (except Secretary-Treasurer). If the Nominating Committee cannot agree on one candidate to recommend to the Regional Council for an officer position, all candidates for that officer position who satisfied the minimum eligibility requirements identified in Article V C. shall be presented to the Regional Council. The Regional Council may also consider and elect for any officer position individuals who are nominated directly at a Regional Council meeting as part of the election process. New Officers shall take office after the ratification of the General Assembly and upon the adjournment of the General Assembly meeting.

E. Officer Position Vacancies: A vacancy shall immediately occur in the office of the President, First Vice- President, Second Vice-President or Immediate Past President upon the resignation or death of the person holding such office, or upon the person holding such office ceasing to be a local elected official or if required by federal or state statutes or regulations, or if the appointment as a representative of a Member of the Association of the person holding the office is rescinded by the legislative body responsible for the appointment or in response to a no confidence vote by a District

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undertaken in accordance with the District Representative Election Procedures in the Regional Council Policy Manual. Such a no confidence vote shall only be undertaken in response to a resolution passed by all cities in the District that are voting eligible members of the Association. Upon the occurrence of a vacancy in the office of President, First Vice-President, or Second Vice-President, the vacancy shall be filled for the balance of an unexpired term in order of succession by elevating the next remaining Officer to such position, and the President may call for a Special Election to fill the unexpired term of the office of Second Vice-President. Such second Vice-President shall be selected from a list of candidates which shall be prepared by a Nominating Committee structured in accordance with the provisions of Article VI, Section B. In the event of such a Special Election the name of a nominee shall be submitted by the Nominating Committee to the Regional Council for action. If elected, the new Second Vice-President shall take office upon adjournment of that meeting of the Regional Council that included the Special Election. Upon the occurrence of a vacancy in the position of the Immediate Past President, the next most immediate and available Past President of SCAG still serving as representative to the Regional Council shall fill the position and serve for the balance of the unexpired term.

F. Representatives to Regional Council not Eligible for Officer Positions: Notwithstanding any provision in these Bylaws to the contrary, a representative to the Regional Council from the Tribal Government Regional Planning Board or from the Air Districts or from the TCA and the Public Transportation Representative shall not be eligible to be elected by the Regional Council as Officers of the Association. All representatives to the Regional Council from Members of the Association including the CTCs are eligible to be elected by the Regional Council as Officers of the Association.

G. Presiding Officer: The President of the Association shall be the presiding officer of the Regional Council and of the General Assembly. The First Vice-President shall act as the presiding officer in his/her absence. The Second Vice-President, followed by the Immediate Past President, shall act as the presiding officer in the absence of both of the above officers.

H. Duties of Secretary-Treasurer: The Secretary-Treasurer shall maintain a record of all Association proceedings, maintain custody of all Association funds, and otherwise perform the usual duties of such office.

ARTICLE VII - EXECUTIVE DIRECTOR

The Executive Director shall be the chief administrative officer of the Association. The powers and duties of the Executive Director are as follows.

A. Affairs of the Association: Subject to the authority of the General Assembly and the Regional Council, to administer the affairs of the Association including, but not limited to, oversight and approval of the Personnel Rules, Procurement Manual and Accounting Manual of the Association.

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B. Employees: Consistent with all applicable personnel policies, procedures and salary classifications, to appoint, direct, discipline, remove and set the compensation and benefits of all other employees of the Association.

C. Budget: Annually to prepare and present a proposed Association budget and Overall Work Plan budget to the Regional Council and to control the approved budgets.

D. Secretary-Treasurer: To serve as Secretary-Treasurer of the Association.

E. Meetings: To attend the meetings of the General Assembly, the Regional Council and the EAC.

F. Other Duties: To perform such other duties as the General Assembly or the Regional Council or the Regional Council Policy Manual may require.

G. Metropolitan Planning Organization: To ensure compliance with the Association’s responsibilities as a metropolitan planning organization as outlined in 23 U.S.C.A. § 134 et seq., and as may be amended from time to time.

ARTICLE VIII - FINANCES

A. Fiscal Year: The Fiscal year of the Association shall commence on July 1.

B. Budget Submission and Adoption: The Association budget shall be submitted by the Executive Director to the Regional Council. The Regional Council shall adopt an Association budget at least 30 days prior the Annual Meeting. The Association budget and assessment schedule shall be adopted by the General Assembly at the Annual Meeting. Notwithstanding any provision of the agreement establishing the Association, any member that cannot pay its assessment therefore because of any applicable law or charter provision, or other lack of ability to appropriate or pay the same, may add such assessment to its assessment for the next full fiscal year. The budget for each year shall provide the necessary funds with which to obtain and maintain the requisite liability and worker’s compensation insurance to fully protect each of the signatory parties hereto, and such insurance shall be so obtained and maintained.

C. Annual Membership Dues Assessment: Each year, upon adoption of the Association budget, the General Assembly shall fix an annual membership dues assessment for all Members of the Association, Advisory Members of the Association and Regional Council members in amounts sufficient to provide the funds required by the Association budget and shall advise the legislative body of each Member, Advisory Member or Regional Council member thereof on or before the first regularly scheduled Regional Council meeting within thirty (30) days of the date of the General Assembly regular meeting of such year. Absent any other decision regarding membership dues assessments by the General Assembly, the annual membership dues assessment will be adjusted by the most recent year over year change in the Consumer Price Index – All Urban Consumers for the Los Angeles – Riverside – Orange County, California area,

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with a minimum of one per cent (1%) and using as a base for the assessment calculation the amount collected for the previous assessment year. The annual membership dues assessment shall be determined in accordance with the formula set out in Article VIII D. of these Bylaws.

If a Member of the Association or an Advisory Member of the Association or a Regional Council member is unable to pay its annual membership dues assessment for any of the reasons cited in Article VIII B. of these Bylaws and if a Member (but not an Advisory Member or Regional Council member) is unable or unwilling to add its dues assessment to its assessment for the next full fiscal year, the Regional Council, for not more than one (1) year at a time, may defer, waive, or reduce payment of the annual membership dues assessment for a Member, an Advisory Member or a Regional Council member. Similarly, the Executive Director may authorize reduced payment of the annual membership dues assessment for a Member, an Advisory Member or a Regional Council member by no more than ten (10%) for not more than one (1) year at a time based upon documented financial hardship. In taking any of the actions above, the Regional Council shall adjust the Association budget to provide a balanced Association budget reflecting any of the above actions. Any action of the Regional Council deferring, waiving, or reducing the payment of the annual dues shall be reported at the following General Assembly meeting. In addition, if the Regional Council waives the annual membership dues assessment for a Member of the Association, or an Advisory Member of the Association or a Regional Council member, the Regional Council shall consider, at the same time and decide, on a case-by-case basis, whether the Official Representative of the Member or Advisory Member shall have the right to vote at the General Assembly and whether the representative of the Member, Advisory Member or Regional Council member can continue to vote on the Regional Council or any committee or subcommittee of the Association, serve in a leadership position, receive a stipend or have any other membership rights or privileges restricted during the period when the annual dues have been waived.

If the Regional Council decides to waive the annual membership dues assessment for a Member of the Association and also decides to suspend the voting rights of the Member for the period when the dues assessment is waived and if the representative of the Member serving on the Regional Council represents a multi-city District, the position of District representative shall be vacated by the action of the Regional Council and the vacancy shall be filled through a special election in accordance with the procedures set forth in the Regional Council Policy Manual.

Any Member of the Association, Advisory Member of the Association or Regional Council member that fails to pay its annual membership dues assessment, or, in the case of a Member, fails to announce its intention to add its assessment to the assessment for the next fiscal year or fails to seek a deferral or waiver or reduction of its assessment by January 1 of the July 1 – June 30 fiscal year shall be considered to have withdrawn from the Association and will cease to be a Member, Advisory Member or Regional Council member effective January 1. The Executive Director or his designee shall endeavor to provide written notices of annual membership dues assessment delinquencies in December of each fiscal year.

Deleted: , for the Los Angeles -Riverside-Orange Counties area

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Deleted:

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Deleted: The amount of each member’s assessment shall be determined in accordance with the formula set out in Paragraph “D,” following.¶

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D. Methods of Assessment:

Member Cities and Counties and Tribal Governments: Each member county and each member city, based on its total population, shall pay, as part of its total annual assessment, the following fixed basic assessment:

COUNTIES CITIES Total Population Base Population Base

Up to 249,999 3,500 Up to 9,999 $ 100 250,000 – 1,099,999 10,000 10,000 – 24,999 250 1,100,000 – 1,999,999 15,000 25,000 – 99,999 500 2,000,000 – 3,999,999 25,000 100,000 – 499,000 750 4,000,000 up 35,000 500,000 –999,999 1,000

1,000,000 up 1,250

For purposes of the annual assessment each federally recognized Indian Nation in the SCAG Region that becomes an Advisory Member of the Association shall be treated as a member city. The remainder of the total annual dues assessment to be borne by the member counties shall be charged to and paid by said member counties in proportion that the population of unincorporated portions of each bear to the total regional population. The remainder of the total annual assessment to be borne by the member cities shall be charged to and paid by said member cities in the proportion that the population of each bears to the total regional population. The computation of the shares of said total annual assessments as above provided shall be based upon the respective populations of the counties and cities as determined by the State Controller in making the most recent allocation to cities and counties pursuant to the Motor Vehicle License Fee Law, or based upon population data from the State Department of Finance in the event that the State Controller data is not available. For a member city newly incorporated pursuant to California Government Code Section 57176, the total annual assessment for the first five (5) years following incorporation shall be based upon such city’s actual population as defined under California Revenue and Taxation Cod e Section 11005.3(d).

If any county or city was not a Member of the Association at the time the latest assessment was fixed and shall become a Member of the Association thereafter, an assessment shall be payable by such county or city to the Association upon becoming a Member in a sum based upon the current county or city per capita rate, as the case may be, prorated from the date of establishing membership until the July 1 following the next annual meeting of the General Assembly after such date. Notwithstanding the previous provisions of this Article VIII, no rebates or adjustments shall be made among the existing member counties and/or cities if such additional assessments shall be received from new Members. Notwithstanding the previous provisions of this Section, no regular dues assessment of any county or city shall exceed twenty percent (20%) of the total assessment for any annual assessment period.


Formatted: Outline_L2, Indent: Left: 0.58"

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25

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CTCs: Each CTC shall pay a fixed annual assessment based on total population, using the following assessment table:

Total Population Annual Assessment

Up to 249,000 $ 3,500 250,000-1,099,999 $ 10,000 1,100,000-1,999,000 $ 15,000 2,000,000-3,999,999 $ 25,000 More than 4,000,000 $ 35,000

TCA, the Air Districts and the Public Transportation Representative: TCA shall pay an annual assessment of $10,000. The annual assessment for a representative from the Air Districts on the Regional Council shall be $10,000 to be paid in a manner agreed upon by the five (5) Air Districts within the SCAG Region. There is no required assessment for the Public Transportation Representative on the Regional Council.

E. Annual Audit: The Regional Council shall cause an annual external audit of the financial affairs of the Association to be made by a certified public accountant at the end of each fiscal year. The Regional Council shall employ a certified public account of its choosing. The Regional Council shall also establish an Audit Committee to provide oversight of the annual external audit. The members of Audit Committee shall be comprised of members of the Regional Council and serve for one (1) year terms. The First Vice--President shall be a member of the Audit Committee and the Second Vice-President shall serve as the chair of the Audit Committee for one (1) year. The audit report shall be made to Association member cities and counties.

F. Indemnification for Tort Liability: In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined in Section 895 of said code, the Members of the Association hereto as between themselves, pursuant to the authorization contained in Sections 895.4 and 895.6 of said code, will each assume the full liability imposed upon it, or any of its officers, agents or employees by law for injury caused by a negligent or wrongful act or omission occurring in the performance of this agreement to the same extent that such liability would be imposed in the absence of Section 895.2 of said code. To achieve the above stated purpose each Member of the Association indemnifies and holds harmless any other Member of the Association for any loss, cost or expense that may be imposed upon such other Member of the Association solely by virtue of said Section 895.2. The rules set forth in Civil Code Section 2778 are hereby made a part of these Bylaws.

G. Debts, Liabilities and Obligations of the Association: Notwithstanding the provisions of Section 7 of said Joint Powers Agreement by which this Association is formed, no contract, employment, debt, liability or obligation of the Association shall be binding upon or obligate any Member of this Association without the express written request or consent of such Member and only to the extent so requested or consented to; nor shall

Deleted: Regional Council Membership Assessment for


Deleted: Regional Council Membership Assessment for

Deleted: fixed annual Regional Council membership


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26

Formatted: Right

the Association have the authority or the power to bind any member by contract, employment, debt, liability, or obligation made or incurred by it without the written request or consent of such Member, and then only to such extent as so requested or consented to in writing.

H. Depositaries and Investments: In addition to the depositary and the disbursing officer as specified in Section 7 of the Joint Powers Agreement, the Regional Council may authorize additional depositaries and those authorized to disburse the Association’s funds, and may specify the terms and conditions pertaining thereto.

ARTICLE IX - STATUTORY AUTHORITY

The Southern California Association of Governments shall be an agency established by a joint powers agreement among the members pursuant to Title 1, Division 7, Chapter 5, of the Government Code of the State of California and shall have the powers vested in the Association by State or Federal law, the Joint Powers Agreement, or these Bylaws. The Association shall not have the power of eminent domain, or the power to levy taxes.

ARTICLE X - VOLUNTARY WITHDRAWAL

Any Member of the Association, Advisory Member of the Association or Regional Council member may, at any time, withdraw from the Association providing, however, that the intent to withdraw must be stated in the form of a resolution enacted by the legislative body of the agency wishing to withdraw. Such resolution of intent to withdraw from the Association must be given to the Association by the withdrawing agency at least 30 days prior to the effective date of withdrawal. The withdrawing agency shall not be entitled to a refund of the annual assessment paid to the Association.

ARTICLE XI - BYLAWS AND RESOLUTIONS COMMITTEE AND AMENDMENTS

The Bylaws and any amendments thereto are subject to the approval of the General Assembly.

Amendments to these Bylaws may be proposed by an Official Representative, the Executive Director, the Bylaws and Resolutions Committee and the Regional Council.

If proposed by an Official Representative, the amendment shall be submitted to the Association at least forty-five (45) days prior to the regular meeting of the General Assembly for assignment and consideration by the Bylaws and Resolutions Committee.

The Bylaws and Resolutions Committee shall be composed of twelve (12) representatives of Members of the Association serving on the Regional Council, with at least one (1) representative from each county in the SCAG Region and with at least two (2) representatives being county representatives. The representatives serving on the Bylaws and Resolutions Committee shall have terms that commence on the date of their appointment and extend to the adjournment of the next regular meeting of the General Assembly. A quorum of the Bylaws and Resolutions Committee shall be a majority of its membership. Proxy voting is not allowed and members must be present to vote. The affirmative votes of a majority of those Bylaws and Resolutions Committee members voting shall be required for any action by the Bylaws and Resolutions

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27

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Committee. The Second Vice-President shall serve as the chair of the Bylaws and Resolutions Committee.

Except for amendments proposed by the Regional Council, all proposed amendments to the Bylaws shall be considered by the Bylaws and Resolutions Committee, and thereafter, by the Regional Council. Amendments proposed by the Executive Director or his designee that are not recommended by the Bylaws and Resolutions Committee shall not be sent to the Regional Council. All amendments proposed by an Official Representative, the Bylaws and Resolution Committee or the Regional Council, and all amendments that are proposed by the Executive Director or his designee that are recommended by the Regional Council along with the recommendations of the Regional Council, shall be forwarded to the Official Representative of each General Assembly member at least thirty (30) days prior to the regular meeting of the General Assembly at which such proposed amendments will be voted upon.

An affirmative vote of a majority of the Official Representatives or Alternates of the General Assembly voting-eligible Members of the Association present and voting with a quorum in attendance is required to adopt an amendment to these Bylaws. If, within sixty (60) days after the adoption of any amendment, one-third (1/3) or more of the Official Representatives protest such amendment by filing a written protest with the Executive Director, the adoption of such amendment shall be suspended until the next meeting of the General Assembly when the amendment shall again be taken up for consideration and vote.

Notwithstanding any provision of the agreement establishing the Association, Article V - A-4(b) and the Article VIII A, B, and E of said Bylaws shall not be changed except with the concurrence of the legislative body of each signatory party to said agreement which has not then withdrawn from the Association.

ARTICLE XII - EFFECTIVE DATE

These Bylaws shall go into effect immediately upon the effective date of the agreement establishing the Association.

ARTICLE XIII - HIRING PROHIBITION

No individual who is or was an Official Representative or Alternate on SCAG’s General Assembly or is or was a representative of a Member of the Association or of an Advisory Member of the Association or of a Regional Council member serving on the Regional Council or is or was a member of any of SCAG’s Policy Committees shall be eligible for compensated employment with SCAG for a period of one (1) year after the individual’s last day of service in any of the SCAG positions described in this Article.

******

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28

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Bylaws adopted by the Joint County-City SCAG Committee:

March 27, 1964

Bylaws amended by the SCAG General Assembly:

February 24, 1966

November 4, 1966

February 24, 1967

February 18, 1970

September 24, 1970

February 16, 1973

September 12, 1974

February 27, 1975

March, 8, 1977

October 6, 1977

March 3, 1978

October 6, 1978

March 16, 1979

October 2, 1980

April 29, 1982

April 26, 1984

January 29, 1987

March 21, 1989

March 22, 1990

April 21, 1991

February 27, 1992

March 12, 1993



29

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March 4, 1994

March 3, 1995

July 3, 1996

October 9, 1997

April 16, 1998

September 3, 1998

April 8, 1999

April 6, 2000

May 1, 2003

September 4, 2003

May 4, 2004

May 5, 2005

May 4, 2006

May 3, 2007

May 8, 2008

May 7, 2009

May 6, 2010

May 5, 2011

April 5, 2012

June 7, 2012

May 2, 2013

May 1, 2014

May 7, 2015

May 5, 2016

May 4, 2017


Regional Council Minutes of the Meeting February 2, 2017 Page 1 of 12

NO. 586

SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL

MINUTES OF THE MEETING THURSDAY, FEBRUARY 2, 2017

THE FOLLOWING MINUTES ARE A SUMMARY OF ACTIONS TAKEN BY THE REGIONAL COUNCIL. A VIDEO RECORDING OF THE ACTUAL MEETING IS AVAILABLE ON THE SCAG WEBSITE AT: www.scag.ca.gov/scagtv/index.htm The Regional Council (RC) of the Southern California Association of Governments (SCAG) held its meeting at 818 W. 7th Street, 12th Floor, Los Angeles, CA 90017. A quorum was present. Members Present Hon. Michele Martinez, President Santa Ana District 16 Hon. Margaret E. Finlay, 1st Vice President Duarte District 35 Hon. Alan Wapner, 2nd Vice President Ontario SBCTA/SBCCOG Hon. Cheryl Viegas-Walker, Imm. Past Pres. El Centro District 1 Hon. Janice Hahn Los Angeles County Hon. Chuck Washington Riverside County Hon. Linda Parks Ventura County Hon. Richard D. Murphy Los Alamitos OCTC Hon. Jan Harnik Palm Desert RCTC Hon. Greg Pettis Cathedral City District 2 Hon. Jim Hyatt Calimesa District 3 Hon. Clint Lorimore Eastvale District 4 Hon. Randon Lane Murrieta District 5 Hon. Frank Navarro Colton District 6 Hon. Larry McCallon Highland District 7 Hon. L Dennis Michael Rancho Cucamonga District 9 Hon. Bill Jahn Big Bear Lake District 11 Hon. Fred Minagar Laguna Niguel District 12 Hon. Barbara Kogerman Laguna Hills District 13 Hon. Donald P. Wagner Irvine District 14 Hon. Steve Nagel Fountain Valley District 15 Hon. Steve Hwangbo La Palma District 18 Hon. Kris Murray Anaheim District 19 Hon. Tri Ta Westminster District 20 Hon. Art Brown Buena Park District 21 Hon. Marty Simonoff Brea District 22 Hon. Victor Manalo Artesia District 23 Hon. Gene Daniels Paramount District 24

AGENDA ITEM NO. 3



Members Present – continued Hon. Sean Ashton Downey District 25 Hon. Ali Saleh Bell District 27 Hon. Dan Medina Gardena District 28 Hon. Rex Richardson Long Beach District 29 Hon. Andrew Sarega La Mirada District 31 Hon. Margaret Clark Rosemead District 32 Hon. Carol Herrera Diamond Bar District 37 Hon. Sam Pedroza Claremont District 38 Hon. James Gazeley Lomita District 39 Hon. Judy Mitchell Rolling Hills Estates District 40 Hon. Vartan Gharpetian Glendale District 42 Hon. Steven Hofbauer Palmdale District 43 Hon. Laura Rosenthal Malibu District 44 Hon. Carmen Ramirez Oxnard District 45 Hon. Glen Becerra Simi Valley District 46 Hon. Karen Spiegel Corona District 63 Hon. Michael Wilson Indio District 66 Hon. Rusty Bailey Riverside District 68 Hon. Jeffrey Giba Moreno Valley District 69 Hon. Ross Chun TCA Members Not Present Hon. Luis Plancarte Imperial CountyHon. Mark Ridley-Thomas Los Angeles County Hon. Michelle Steel Orange County Hon. Curt Hagman San Bernardino County Hon. Deborah Robertson Rialto District 8 Hon. Ray Marquez Chino Hills District 10 Hon. José Luis Solache Lynwood District 26 Hon. Lena Gonzalez Long Beach District 30 Hon. Gene Murabito Glendora District 33 Hon. Barbara Messina Alhambra District 34 Hon. Jonathan Curtis La Cañada Flintridge District 36 Hon. Pam O’Connor Santa Monica District 41 Hon. Gilbert Cedillo Los Angeles District 48 Hon. Paul Krekorian Los Angeles District 49/Public Transit Rep.Hon. Bob Blumenfield Los Angeles District 50 Hon. David Ryu Los Angeles District 51 Hon. Paul Koretz Los Angeles District 52 Hon. Nury Martinez Los Angeles District 53 Hon. Marqueece Harris-Dawson Los Angeles District 55



Members Not Present - continued Hon. Curren D. Price, Jr. Los Angeles District 56 Hon. Herb Wesson, Jr. Los Angeles District 57 Hon. Mike Bonin Los Angeles District 58 Hon. Mitchell Englander Los Angeles District 59 Hon. Mitch O’Farrell Los Angeles District 60 Hon. José Huizar Los Angeles District 61 Hon. Joe Buscaino Los Angeles District 62 Hon. Erik Peterson Huntington Beach District 64 Hon. Antonio Lopez San Fernando District 67 Hon. Mary “Maxine” Resvaloso Torres-Martinez Desert

Cahuilla Indians Tribal Government Rep.

Hon. Eric Garcetti Los Angeles Member-at-Large Mr. Randall Lewis Lewis Group of Companies Business Representative Staff Present Hasan Ikhrata, Executive Director Darin Chidsey, Chief Operating Officer Debbie Dillon, Deputy Executive Director, Administration Naresh Amatya, Acting Director, Transportation Planning Frank Wen, Acting Director, Land Use and Environmental Planning Basil Panas, Chief Financial Officer Joe Silvey, General Counsel Joann Africa, Chief Counsel/Director, Legal Services Tess Rey-Chaput, Office of Regional Council Support Ludlow Brown, Deputy Clerk of the Board CALL TO ORDER AND PLEDGE OF ALLEGIANCE President Michele Martinez called the meeting to order at 12:21 p.m. and asked Supervisor Janice Hahn to lead the Pledge of Allegiance. PUBLIC COMMENT PERIOD There was no public comment card received. REVIEW AND PRIORITIZE AGENDA ITEMS There was no reprioritization of agenda items.



EMPLOYEE RECOGNITION On behalf of the Regional Council, President Martinez presented a Certificate of Recognition to the 4th Quarter Recipient of the Employee Recognition Program to Javiera Cartagena; and a Certificate of Recognition to Employee of the Year recipient, Kimberly Clark. Both recipients provided remarks. ACTION/DISCUSSION ITEMS 1. SCAG Sustainability Planning Grants Program Award Recommendation and Next Steps President Martinez introduced the item and asked Hasan Ikhrata, Executive Director, to provide background information. A MOTION (Navarro) was made to award recommendations; begin development; and release related Request for Proposals (RFPS). Motion was SECONDED (Ashton) and passed by the following votes: FOR: Ashton, Bailey, Brown, Chun, Clark, Finlay, Gazeley, Gharpetian, Giba, Hahn, Harnik,

Herrera, Hofbauer, Hwangbo, Hyatt, Jahn, Kogerman, Lane, Lorimore, Manalo, M. Martinez, McCallon, Medina, Michael, Minagar, Mitchell, Murphy, Murray, Nagel, Navarro, Parks, Pedroza, Pettis, Ramirez, Rosenthal, Saleh, Sarega, Simonoff, Spiegel, Ta, Viegas-Walker, Wagner, Wapner, Washington and Wilson (45) .

AGAINST: None (0). ABSTAIN: Becerra (1). 2. 2017 Regional Active Transportation Program (ATP) Recommended Project List President Martinez introduced the item and asked Hasan Ikhrata, Executive Director, to provide background information. A MOTION (McCallon) was made to adopt Resolution No. 17-586-1 approving the 2017 Regional Active Transportation Program (ATP), including the recommended project list and contingency list; and the 2017 ATP Regional Guidelines Amendment #1. Motion was SECONDED (Harnik) and passed by the following votes: FOR: Ashton, Bailey, Brown, Chun, Clark, Finlay, Gazeley, Gharpetian, Giba, Hahn, Harnik,

Herrera, Hofbauer, Hwangbo, Hyatt, Jahn, Kogerman, Lane, Lorimore, Manalo, M. Martinez, McCallon, Medina, Michael, Minagar, Mitchell, Murphy, Murray, Nagel, Navarro, Parks, Pedroza, Pettis, Ramirez, Rosenthal, Saleh, Sarega, Simonoff, Spiegel, Ta, Viegas-Walker, Wagner, Wapner, Washington and Wilson (45) .

AGAINST: None (0). ABSTAIN: Becerra (1).



CONSENT CALENDAR Pulled Item 3. Minutes of the Regional Council Meeting – January 5, 2017 President Martinez announced that Item No. 3, related to the approval of the Minutes of the January 5, 2017 Regional Council meeting will be pulled and asked Joe Silvey, General Counsel, to provide background information. Joe Silvey, General Counsel, reported that there were two (2) requested changes by Second Vice President Wapner and Councilmember Clint Lorimore. These amendments to the minutes are: (1) On page 29 of the packet regarding the 2017 Legislative Priorities item, the second sentence of the first paragraph will be amended as follows, “He stated that the amendments to the 2017 Legislative Priorities proposed by recommended by EAC were (1)not to support the Federal Aviation Administration (FAA) rule that any fuel tax revenue has to be returned to the airport; rather that the tax revenues go to the cities where they flexibly can be used for the airport or the General Fund;….” and (2) the last paragraph will be amended as follows, “After much discussion, a SUBSTITUTE MOTION was made (Lorimore) to address the amendment regarding the lowering of the voter approval threshold for transportation tax measures in the 2017 Legislative Priorities, which he indicated he opposed. For clarification purposes, Councilmember Viegas-Walker as the MAKER OF THE ORIGINAL MOTION, asked that the Substitute Motion be worded so that an affirmative vote of the Substitute Motion would mean support for lowering the voter approval threshold for transportation tax measures from 67% to 55%, while a vote against the Substitute Motion would mean wanting to maintain the threshold at 67%. The MAKER OF THE ORIGINAL MOTION agreed to the change proposed by Councilmember Viegas-Walker.” A MOTION (Clark) to approve the January 5, 2017 Regional Council Minutes of the Meeting as AMENDED. Motion was SECONDED (Harnik) and passed by the following votes: FOR: Ashton, Bailey, Becerra, Brown, Chun, Clark, Finlay, Gazeley, Gharpetian, Giba, Hahn,

Harnik, Herrera, Hofbauer, Hwangbo, Hyatt, Jahn, Kogerman, Lane, Lorimore, Manalo, M. Martinez, McCallon, Medina, Minagar, Murray, Navarro, Pedroza, Pettis, Ramirez, Rosenthal, Saleh, Simonoff, Spiegel, Viegas-Walker, Wagner, Wapner, Washington and Wilson (39) .

AGAINST: Nagel (1). ABSTAIN: Sarega, Murphy, Michael, Mitchell, Parks and Ta (6), Approval Items 4. 2016 South Coast Air Quality Management Plan (AQMP) Appendix IV – C: Regional Transportation

Plan/Sustainable Communities Strategy and Transportation Control Measures (TCM)



5. Transportation Control Measure (TCM) Substitution by Orange County Metropolitan Transportation Authority (OCTA)

6. Additional 2017 State Legislative Priority - Water 7. AB 28 (Frazier) – Department of Transportation: Environmental Review Process: Federal Pilot

Program 8. SCAG Memberships and Sponsorship 9. Contract Amendment that Exceeds $75,000, as well as 30A% of the Contract’s Original Value:

Contract No. 13-008-C1, SCAG Region Value Pricing Project Receive and File 10. Purchase Orders $5,000 but less than $200,000; Contracts $25,000 but less than $200,000; and

Amendments $5,000 but less than $75,000 11. 2017 Meeting Schedule of the Regional Council and Policy Committees 12. CFO Monthly Report 13. February State and Federal Legislative Update A MOTION was made (Michael) to approve Agenda Item Nos. 4 through 9; and Receive and File Item Nos. 10 through 13. Motion was SECONDED (Manalo) and passed by the following votes: FOR: Ashton, Bailey, Becerra, Brown, Clark, Finlay, Gazeley, Gharpetian, Giba, Hahn, Harnik,

Herrera, Hofbauer, Hwangbo, Hyatt, Jahn, Kogerman, Lane, Lorimore, Manalo, M. Martinez, McCallon, Medina, Michael, Minagar, Mitchell, Murphy, Murray, Nagel, Navarro, Pedroza, Pettis, Ramirez, Rosenthal, Saleh, Sarega, Simonoff, Ta, Viegas-Walker, Wagner, Wapner, Washington and Wilson (43) .

AGAINST: Spiegel and Parks (2). ABSTAIN: None (0). EXECUTIVE DIRECTOR’S REPORT State of California Air Resources Board (ARB) 2030 Target Scoping Plan – Update Hasan Ikhrata, Executive Director, reported that following last month’s presentation, the California Air Resources Board (ARB) released the Proposed 2030 Target Draft Scoping Plan for a 45-day public review and comment period. He emphasized that SCAG will continue to work with similar metropolitan planning organizations (MPOs) in the state, San Francisco, Sacramento and San Diego, on a recommended SB 375



target. He stated the collective desire of the MPOs is not to raise targets more than what would be realistically achieved and that the agency’s work would yield a mutual understanding on what the targets should be. SCAG’s 2017 Regional Conference and General Assembly, May 4 – 5, 2017 Hasan Ikhrata, Executive Director, announced that registration is now open for the 2017 Regional Conference and General Assembly which will be held at the JW Marriott Desert Springs Resort and Spa, in Palm Desert. He encouraged the members to attend and invite their colleagues to the conference. Inter-County Rail Study / Ontario Airport Hasan Ikhrata, Executive Director, reported that he attended the Metrolink Board meeting last week to discuss the east-west corridor study [Los Angeles and San Bernardino Inter-County Transit and Rail Connectivity Study]. The study will explore the 2.8 Gold Line rail extension to Montclair and how best to utilize the optimum mix of future transit and rail services in the Los Angeles County/San Bernardino County corridor which the Metrolink San Bernardino and Riverside Lines currently operate and where the future Gold Line extension is planned. The study will also investigate how to best connect rail to Ontario International Airport. California High-Speed Rail Authority (CHSRA) – Update Hasan Ikhrata, Executive Director, reported on the Memorandum of Understanding with CHSRA, partner agencies and SCAG, to essentially bring $1 billion dollars to Southern California to invest in the existing transportation systems. With regard to the $1 billion dollar-investment, Southern California has thus far received $15 million dollars. Hasan Ikhrata stated that an invitation has been extended to CHSRA to discuss the remaining funds for Southern California. A future Joint Meeting of the Policy Committees is being planned solely dedicated to further discuss this matter. SCAG/SCLC Legislative Reception, March 15 – 16, 2017 Hasan Ikhrata, Executive Director, announced that each year, SCAG, in collaboration with SCLC, hosts a Legislative Reception in Sacramento. He invited the members to the 2017 Annual Sacramento Legislative Reception, scheduled for March 15 – 16, 2017, at the Sheraton Grand Hotel. Each year, this event is attended by a delegation of SCAG elected officials, civic, business and community leaders from across the region to meet with legislators to address the legislative priorities adopted by SCAG for 2017. The Legislative Reception provides an excellent opportunity to share policy ideas with state lawmakers that were identified at SCAG’s Economic and Housing Summits last year, as well as to offer solutions to help continue the state’s robust economic recovery and growth. Mr. Ikhrata asked the members to contact staff to make travel arrangements.



PRESIDENT’S REPORT New and Re-Elected Members President Martinez welcomed and introduced the following new and re-elected members: Supervisor Janice Hahn, Los Angeles County Councilmember Kris Murray, Anaheim, District 19 (re-elected) Councilmember Bill Jahn, Big Bear Lake, District 11 (re-elected) Councilmember L. Dennis Michael, Rancho Cucamonga, District 9 (re-elected) Councilmember Laura Rosenthal, Malibu, District 44 (NEW) also to EEC Mayor Richard D. Murphy, Los Alamitos, representing OCTA, also to TC

New Policy Committee Members Councilmember Ned Davis, Westlake Village, LVMCOG, to EEC Councilmember Alicia Weintraub, Calabasas, LVMCOG to TC Business Update There was no report provided due to the absence of Randall Lewis of Lewis Group of Companies, business representative of the Regional Council. Air Resources Board (ARB) – Update As an ARB Board Member, representing the South Coast Air Quality Management District (SCAQMD), Councilmember Judy Mitchell, Rolling Hills Estates, District 40, reported that the Board heard a report on the Draft 2030 Target Scoping Plan. The Draft Scoping Plan recommended a suite of measures to reduce greenhouse emissions 40 percent below 1990 levels by 2030 and put the State on a trajectory to meet the 2050 goal. Councilmember Mitchell noted that on page 103 of the Draft Scoping Plan, the I-710 Corridor and dedicated freight lanes were identified as possible strategies for cleaner air and greenhouse gas reductions. General Assembly (GA) Host Committee President Martinez announced that Councilmember Judy Mitchell will be joining the GA Host Committee and to let staff know should other members are interested in joining the committee.



COMMITTEE REPORTS Community, Economic and Human Development (CEHD) Committee Report As Chair of the of the CEHD Committee, Councilmember Bill Jahn, Big Bear Lake, District 11, reported that the CEHD Committee approved the recommendation to the Regional Council for the Sustainability Planning Grants awards. The CEHD Committee also heard presentations on Mobility of Millennials; Active Transportation Health and Economic Impact Study; and Building Cities for People, and strongly recommended that the last item be presented to the Regional Council at a future meeting. Energy and Environment Committee (EEC) As Chair of the EEC, Councilmember Carmen Ramirez, Oxnard, District 45, reported that EEC heard presentations regarding the Active Transportation Health and Economic Impact Study and the pros and cons of desalination. She suggested addressing this last topic at the General Assembly as ‘water’ continues to be a critical issue. Transportation Committee (TC) Report As Vice Chair of the Transportation Committee, Councilmember Karen Spiegel, Corona, District 63, reported that TC approved the Regional Active Transportation Plan Recommended Project List and heard presentations on the following: Measure M; Uber’s goal with connecting riders and drivers while ‘making transportation as reliable as water, everywhere and for everyone;’ and Regional Express Lane Networks. Legislative/Communications and Memberships Committee (LCMC) As Chair of the LCMC, Councilmember Clint Lorimore, Eastvale, District 4, reported that LCMC recommended AB 28 (Frazier) to the Regional Council; supported the Local Government Commission’s (LGC) upcoming Annual Policymaker’s Conference in Yosemite; and reported that the Senate voted to approve Elaine Chao as Secretary of Transportation. Bylaws and Resolutions Committee As Chair of the Bylaws and Resolutions Committee, Councilmember Alan Wapner, SBCTA, reported that the deadline to submit proposed resolutions and Bylaw amendments is by 3PM on Friday, February 3, 2017. The Committee will review these proposed resolutions and amendments at its February 16, 2017 meeting for consideration at the May 4, 2017 General Assembly.



PRESIDENT’S REPORT (continued) SCAG Sacramento Leadership Meeting – Recap President Martinez announced that she, along with Vice President Alan Wapner, Past President Cheryl Viegas-Walker, Councilmembers Pam O’Connor and Clint Lorimore, travelled to Sacramento with Hasan Ikhrata, Executive Director, and Darin Chidsey, Chief Operating Officer. She reported they met with the following state legislators to address some of the legislative priorities that the Regional Council adopted last month: Senate President pro Tempore Kevin de Leon; Senate Minority Leader Jean Fuller; Senate Transportation Committee Chair Jim Beall; Assembly Minority Leader Chad Mayes; Assembly Member Sebastian Ridley-Thomas; California Secretary of Transportation Brian Kelly; Assembly Transportation Committee Chief Consultant Janet Dawson; Assembly Speaker Transportation Deputies Myesha Jackson and Julius McIntyre. President Martinez emphasized that the goal was to ensure there will be more transparent and equal distribution of Cap-and-Trade revenues to all areas of Southern California in a proportion commensurate with the region’s burden in meeting the state’s overall GHG reduction goals; reiterated support for an infrastructure funding fix to cure the state’s structural funding deficit which ensures equitable funding, renewed funding to the Trade Corridors Improvement Fund, return of transportation revenue previously borrowed for non-transportation purposes and firewall any new revenues from any purpose other than transportation expenditure. Finally, President Martinez reported the group shared SCAG’s support of various policies in the area of housing and expediting all housing and affordable housing development. Earthquake Resilience Workshop II President Martinez announced that after a series of regional seminars held in October and November last year, Dr. Lucy Jones is now leading two (2) Earthquake Preparedness Workshops. She stated that the first workshop was held January 31 in Ontario and a second workshop is scheduled for February 6 in Carson. She invited the members to bring their colleagues, City Managers and building staff. President’s Strategic Plan (PSP) Committee President Martinez reported that the PSP Committee met for the second time to discuss and review the external survey results. She reported that one of the topics the committee discussed in the strategic planning process was that the process has to be data-driven with empirical evidence about which direction the agency is going in and how that will affect its mission, vision and goals. The first phase of the process started with an external survey from elected officials and stakeholders and the results disclosed a number of valuable comments especially on effective communication channels to make SCAG be in the forefront as Southern California’s major information and data hub for increased outreach and information-sharing, and since technology is consistently changing SCAG needs a nimble, adaptable communications plan. The survey results are on the SCAG website and a direct link is available in Hasan’s Executive Director’s Report.



SCAG FirstNet Subcommittee A report was not provided. FUTURE AGENDA ITEM/S Councilmember Jan Harnik, RCTC, suggested adding to a future agenda item by inviting Dr. Matthew

Barth, Professor of Electrical Engineer, University of California – Riverside, to speak regarding “Automated and Connected Cars” and provide a presentation on the concept of a new eco-operation system for traffic signal––a system that will use emerging connected vehicle applications like predictive approach and departure.

Councilmember Carmen Ramirez, Oxnard, District 45, suggested adding to a future agenda item a

presentation regarding Tesla and the Southern California Edison (SCE)’s partnership on an energy storage station.

ANNOUNCEMENT/S President Martinez reminded the Regional Council members that the Nominating Committee is

accepting applications for the 2017-18 SCAG Officer positions for President, First Vice President and Second Vice President. The deadline to submit an application is at 3PM on Friday, February 10, 2017.

She also reminded the members that the deadline to submit proposed Resolutions or Bylaw revisions is on February 3, 2017. These will be reviewed by SCAG’s Bylaws and Resolutions Committee and Regional Council before being considered at the May 4, 2017 Regional Conference and General Assembly meeting.

Lastly, President Martinez announced the California Department of Housing & Community Development (HCD) has released a draft statewide housing assessment and is currently taking public comment until March 4, 2017. As part of their outreach efforts, HCD has been holding workshops to obtain more input on the draft housing assessment throughout the State. The workshop will be held February 3, from 1PM to 4:30PM at the downtown Los Angeles SCAG office. Videoconferencing will also be available at the regional offices in Imperial, Orange, Riverside, San Bernardino, and Ventura. She encouraged the members and respective staff to attend and provide input.

ADJOURNMENT There being no further business, President Martinez asked Councilmember Fred Minagar, Laguna Niguel District 12, to adjourn the Regional Council meeting at 1:01 p.m. in memory of former Regional Council Member Paul Glaab of Laguna Niguel who passed away on January 26, 2017. Councilmember Minagar asked for a moment of silence and reflected on Paul Glaab’s life as a public servant: former Regional Council member from 2006 through 2012; former Chair and Vice Chair of the Transportation Committee; former Mayor of the City of Laguna Niguel; served as the Chair of the Orange County Transportation



Authority; Metrolink Board Member; and served as an appointee for Governors George Deukmejian and Pete Wilson in top level public policy position. President Martinez also wished Regional Councilmember Barbara Messina a speedy recovery. SCAG sent her a flower arrangement on behalf of the Regional Council. The next regular meeting of the Regional Council is scheduled for Thursday, March 2, 2017 at the SCAG Los Angeles Office.


DATE: March 2, 2017


FROM: Hasan Ikhrata, Executive Director, [email protected]; 213-236-1800

SUBJECT: Approval of Additional Stipend Payments

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Approve additional stipend payments for the month of January 2017. EXECUTIVE SUMMARY: For the month of January 2017, the following Regional Council members attended and represented SCAG at several meetings and SCAG-sponsored events and are eligible to receive stipend pursuant to the Regional Council Stipend Policy: a) President Michele Martinez, Santa Ana, District 16; b) First Vice President Margaret Finlay, Duarte, District 35; and c) Immediate Past President Cheryl Viegas-Walker, El Centro, District 1. Each submitted nine (9) or more requests for stipend payments. Staff is seeking Regional Council approval for these additional stipend payments for the month of January as requested. STRATEGIC PLAN: This item supports SCAG’s Strategic Plan, Goal 3: Enhance the Agency’s Long-Term Financial Stability and Fiscal Management. BACKGROUND: In accordance with Regional Council Policy Manual, Article VI, Sections 1.4 – 1.6, “Regional Council members are eligible to receive up to six (6) per diem stipends per month. The President may authorize up to two (2) additional per diem stipends per month for Regional Council members. Nine (9) or more per diem stipends per month for Regional Council officers and members require Regional Council approval.” For the month of January 2017, each of the Regional Council members, listed below, attended and represented SCAG at several meetings and SCAG-sponsored events and each submitted nine (9) or more request for stipend payments. Staff is seeking approval for the remaining additional unpaid stipend payments, as requested, as these will require Regional Council approval. Pursuant to the Regional Council Stipend Policy, they are eligible to receive stipend for attending SCAG meetings and/or SCAG-sponsored events. The unpaid stipend payments for the month of January are being requested for approval for the following: a) President Michele Martinez, Santa Ana, District 16: 1) January 13 meeting with SCAG Executive

Director and COO regarding President’s Initiatives; 2) January 27 meeting with Chief Counsel on Ethics Policy; and 3) January 31 SCAG Earthquake Preparedness Workshop.

AGENDA ITEM NO. 4


b) First Vice President Margaret Finlay, Duarte, District 35: 1) January 9 CCCA Legislative Tour; 2)

January 27 meeting with Chief Counsel on Ethics Policy; 3) January 30 meeting with SCAG COO and Federation of Local Authorities in Israel (FLAI) regarding Delegation Visit in May 2017; and 4) January 31 SCAG Earthquake Preparedness Workshop.

c) Immediate Past President Cheryl Viegas-Walker, El Centro, District 1: January 31 meeting with

Chief Counsel on Ethics Policy. FISCAL IMPACT: Funds for stipends are included in the General Fund Budget. ATTACHMENT: None


DATE: March 2, 2017

TO: Executive/Administration Committee (EAC) Regional Council (RC)

FROM: Basil Panas, Chief Financial Officer, [email protected] (213) 236-1817

SUBJECT: Approval of the Fiscal Year 2017-18 Draft Comprehensive Budget

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTIONS: That the Regional Council: 1) Approve the Fiscal Year (FY) 2017-18 Draft Comprehensive Budget, which includes the following components: The Draft Overall Work Program (OWP), the General Fund Budget and Membership Assessment, the Indirect Cost Budget and the Fringe Benefits Budget; and 2) Authorize the release of the Draft OWP to initiate the 30-day public comment period, and transmit the General Fund Budget and Membership Assessment to the General Assembly.

EXECUTIVE SUMMARY: SCAG is required by federal and state law to develop the OWP and the Indirect Cost Budget. The budgets must be submitted to Caltrans for review and approval before the FY 2017-18 work program can be implemented. In order to assemble all of the budget components into one (1) document and satisfy the requirements of Caltrans and SCAG’s Bylaws regarding the adoption of an annual budget, SCAG staff developed a draft comprehensive budget document for FY 2017-18 that contains: the Draft Overall Work Program; the General Fund Budget and Membership Assessment; the Indirect Cost Budget; and the Fringe Benefits Budget. After the external review and the public comment period are completed, the final OWP Budget will be submitted to the Regional Council for approval in May 2017. After approval by the Regional Council, the General Fund Budget and the Membership Assessment will be forwarded to the General Assembly for approval. The proposed FY 2017-18 Comprehensive Budget is $46.0 million, which is $23.5 million or 34% less than the adopted FY 2016-17 Comprehensive Budget of $69.5 million. Most of that reduction, $19.8 million, results from a decrease in the amount of FTA funds for which SCAG is the designated recipient and must pass through to eligible public agencies. The remaining decrease of $3.7 million results from lower CPG revenues ($1.9 million) and various other federal and state grants ($1.8 million). To view the FY 2017-18 Draft Overall Work Program (OWP), please visit the web at: http://www.scag.ca.gov/Documents/FY17-18_DraftOWP.pdf

AGENDA ITEM NO. 5


DISCUSSION: The proposed FY 2017-18 work program will focus on the following continuing major strategic initiatives: Transportation

Continue with the development of the 2016 RTP/SCS implementation framework. Continue with the launch of the Integrated Sustainability Program. Implement performance-based regional transportation system management Provide support for aviation system planning and for the implementation of MAP-21

performance measures including regional safety target setting. Kick off the I-105 Corridor Sustainability Study

Transit/Rail and ITS

Conclude work on transit planning studies: LA-SB Inter-County Study: LA-Orange Inter-County Study; and Transit Climate Adaptation and Resiliency plan.

Continue work on Regional ITS Architecture update. Update cooperative agreements with transit operators and CTCs to incorporate metropolitan

planning requirements for performance measures and target setting.

OWP63%

General Fund5%

Indirect Cost18%

Fringe Benefits14%

FY 2017‐18 Comprehensive Budget


Goods Movement

Continue to engage with partner agencies to advance the East-West Freight Corridor including PSR completion.

Transportation Finance

Continue refinement of key value pricing/transportation user fee initiatives. Initiate groundwork for 2020 RTP/SCS financial plan.

FTIP

Conduct transportation conformity analysis of the 2019 FTIP for expected adoption in September 2018.

Economic & Job Creation

Conduct EIFD/SCRIA pilot studies and local trainings. Sustainability

Proceed with Phase 1 of the Sustainability Planning Grant consisting of 54 projects totaling $9.6 million.

Continue to provide Cap and Trade technical assistance to local jurisdictions Active Transportation

Conduct Cycle 3 of California ATP Continue with GoHuman campaign

GIS Services, Data Modeling Support

Provide GIS services and the regional data warehouse to member agencies. Update the REVISION tool for monitoring SCS implementation.

The following are SCAG’s FY 2016-17 accomplishments: 2016 RTP/SCS Amendment #1

Prepared and adopted Amendment #1 to the 2016 RTP/SCS which: o Added new projects to the RTP/SCS o Revised costs and/or descriptions of projects already in the RTP/SCS o Removed projects from the RT/SCS

FTIP Updated the 2015 FTIP with two amendments, four administrative modifications. The 2017 FTIP received conformity determination and federal approval on December 16, 2016. Updated 2017 FTIP with four amendments, three administrative modifications, and one

consistency amendment. Began development of 2017 Draft FTIP Guidelines in preparation for stakeholder’s review and

Regional Council approval in early FY 2017/2018


Corridor Planning

Participated in ongoing planning efforts including: o SR-710 North Extension o I-605 Congestion Hot Spots o High Desert Corridor o I-210 Connected Corridors Pilot o I-10 Corridor o Northwest SR-138 Corridor

Regional Aviation & Airport Ground Access

• Developed strategies to implement the Aviation Demand Forecast adopted in the 2016 RTP/SCS • Tracked progress being made at the airports on airfield, terminal and ground access projects

Transit/Rail and ITS

Continued work on Los Angeles-San Bernardino Inter-County Connectivity Study (Inter-County Study)

Initiated LA-Orange Inter-County Connectivity Study (Green Line) Initiated Transit Climate Adaptation and Resiliency Plan Coordinated with regional transit providers and county transportation commissions on initial

target setting for transit asset management Initiated Regional ITS Architecture Update Supported local transit agency/city planning studies funded by Caltrans planning grants,

including: o RTA First/Last Mile Strategic Mobility Assessment o Imperial Valley-SDSU Transit Shuttle o Calexico Transit Needs Assessment o Anaheim Integrated Transportation & Capacity Building

Goods Movement Completed SCAG Regional Warehouse Study Initiated next phase of East-West Freight Corridor analysis, including PSR efforts and financial

capacity for public-private partnerships Initiated urban delivery study Collaborated on freight issues with key regional, state, and federal stakeholders including

industry partners and national coalitions Coordinated development of Regional FASTLANE application

Active Transportation

Completed Active Transportation Health and Economic Impact Study to better understand impacts of current and planned infrastructure

Completed environmental life-cycle assessment of First-Last Mile for LA transit system Enhanced modeling capacity through development of an active transportation database Continued engagement of stakeholders through quarterly working group meetings


Air Quality Conformity

• Received FHWA/FTA approval of transportation conformity determinations for 2017 FTIP and three FTIP Amendments

• Collaborated with ARB and local air districts in setting new transportation conformity budgets in air plans throughout SCAG region

STRATEGIC PLAN: This item supports SCAG’s Strategic Plan Goal 3: Enhance the Agency’s Long-term Financial Stability and Fiscal Management. BACKGROUND: As a Metropolitan Planning Organization (MPO), SCAG is required by FHWA, FTA and Caltrans to develop an annual OWP which identifies the work that will be accomplished during the fiscal year. The OWP represents a major part of the Comprehensive Budget and is primarily funded by federal and state transportation funds. The Comprehensive Budget also includes other federal and state grant funded program budgets; the SCAG General Fund budget; and the Indirect Cost and Fringe Benefits budgets. On January 31, 2017, SCAG held its annual meeting with Caltrans, FHWA and FTA to discuss the CPG-funded portion of SCAG’s OWP. SCAG Directors and Managers presented major accomplishments for FY 2016-17 and the proposed FY 2017-18 work program. FTA provided SCAG with detailed guidelines regarding CPG-eligible expenditures which SCAG was very careful to reflect in the FY 2017-18 OWP. To view the FY 2017-18 Draft Overall Work Program (OWP), please visit the web at: http://www.scag.ca.gov/Documents/FY17-18_DraftOWP.pdf The FY 2017-18 Comprehensive budget reflects the Los Angeles headquarters relocation from 818 W. 7th Street to 900 Wilshire Boulevard. According to the negotiated terms of the associated transactions, SCAG is expecting to make a buyout payment from the General Fund of $1.6 million in FY 2017-18 to the current landlord to exit the building in December 2017, two years early. The economic effect of the buyout payment is to prepay the last two years’ rent in 818 W. 7th Street (January 2017 through December 2019). Accordingly, the Indirect Cost budget includes six months of rent under the current lease amounting to $830,000 (for the period July through December 2017), and six months of amortization of the buyout payment amounting to $400,000. Thus, total FY 2017-18 budgeted rent for the Los Angeles office is $1,230,000. Due to rent abatements negotiated in the new lease, SCAG will not have any period where it is incurring two rents simultaneously. Additionally, this budget includes $900,000 for tenant improvements which will not be reimbursed by the new landlord. This cost is provided for in the FY 2017-18 General Fund budget. Included in this budget package is an updated staff salary schedule reflecting market based increases averaging 7% per classification. The updated schedule affects nine (9) employees who will move to the new bottom of the salary range in July 2017 for a total fiscal impact of $63,314, included in this draft budget. The schedule was last updated in November 2013 and the increase reflects cost of living changes affecting the Southern California region over the last three and a half (3 ½) years.


FISCAL IMPACT: There is no immediate fiscal impact or budget action necessary as a result of the recommended actions. Staff will return to the Regional Council on May 4, 2017 to recommend adoption of the Final FY 2017-18 Comprehensive Budget. ATTACHMENT: FY 2017-18 Draft Comprehensive Budget


DRAFTMARCH 2017

FISCAL YEAR2017-2018

COMPREHENSIVE BUDGET


Southern California Association of Governments

Comprehensive Budget

Fiscal Year 2017-18


Table of Contents

FY 2017-18 Comprehensive Budget (DRAFT) 2 | P a g e March 2, 2017

Section I – Overview Page

Introduction ……………………………………………..…………………… 3 SCAG Organization ………………………………………………………… 4 Organizational Chart ………………………………………………………… 5 SCAG Strategic Plan ………………………………………………………… 6

The FY 2017-18 Comprehensive Budget …………………………………….. 9 How the Budget is Funded …………………………………………….… 9 How the Budget is Allocated ………………………………………….…… 10 Comprehensive Line Item Budget …………………………………..… 11

Section II – Budget Components

Overall Work Program (OWP) ………….…………...……………….……… 13 o Flow of Funds ………………………………………………………… 13 o Summary of Revenue Sources……………………………….…… 14 o OWP Document ………………………………………….…… 17 o OWP Budget ………………………………………………………… 18 o OWP Program Summaries ……………………..………….…… 20

General Fund (GF) ………………………………………………………… 33

o What is the General Fund Budget? …………………………… 33 o General Fund Line Item Budget …………………………… 34

Fringe Benefits Budget (FB) ………………………..…………………..… 37

o What is the Fringe Benefits Budget? …………………………… 37 o The Fringe Benefits Budget …………………………..………… 38

Indirect Cost Budget (IC) …………...…………………….…………… 39

o What is the Indirect Cost Budget? …………………………… 39 o How is the Indirect Cost Budget Funded? .………………… 39 o Indirect Cost Budget ………………………..……………..……… 40 o Indirect Cost Functional Activities …………………………… 41

Section III – Appendices

Description of SCAG Budget Line Items …………………………… 42 Membership Assessment ……………………………………………… 47 SCAG Salary Schedule ……………………………………………… 53


DRAFT MARCH 2017


COMPREHENSIVE BUDGETSECTION I

Overview


Introduction


Introduction This document contains the Southern California Association of Governments’ (SCAG) Comprehensive Budget for Fiscal Year 2017-18.

The annual budget for consists of:

The Overall Work Program (OWP) A federal, state and locally funded budget consisting of projects related to regional planning in the areas of transportation, housing and the environment.

The General Fund (GF)

A budget that utilizes Association members’ dues for activities not eligible for federal and state funding.

The Indirect Cost Budget (IC)

The budget for the administrative and operations support of the Association.

The Fringe Benefits Budget (FB)

The budget for the fringe benefits and leave time of Association employees.

This document is divided into three sections:

An overview of the Association and its total budget

A sub-section on each of the budget components

A set of appendices that expand or provide more detailed information on the budget


Organization


SCAG Organization The Southern California Association of Governments (SCAG), founded in 1965, is a Joint Powers Authority under California state law, established as an association of local governments and agencies that voluntarily convene as a forum to address regional issues. Under federal law, SCAG is designated as a Metropolitan Planning Organization (MPO) and under state law as the Multicounty Designated Transportation Planning Agency for the six (6) county Southern California region. Through SCAG, city and county governments throughout Southern California come together to develop solutions to common problems in transportation, housing, air quality, and other issues.

Under the guidance of the Regional Council and in collaboration with its partners, SCAG’s mission is to facilitate a forum to develop and foster the realization of regional plans that improve the quality of life for Southern Californians.

SCAG’s primary responsibilities include: the development of the Regional Transportation Plan (RTP), which includes the Sustainable Communities Strategy (SCS); the Federal Transportation Improvement Program (FTIP); the annual Overall Work Program (OWP); and the transportation-related portions of local air quality management plans. Under the federal Clean Air Act, SCAG is responsible for determining if regional transportation plans and programs are in conformity with of applicable state air quality plans. SCAG’s additional functions include the intergovernmental review of regionally significant development projects, and the periodic preparation of a Regional Housing Needs Assessment (RHNA).

In addition to the six (6) counties and 191 cities that make up SCAG’s region, there are six (6) County Transportation Commissions (CTCs) that hold the primary responsibility for programming and implementing transportation projects, programs and services in their respective counties. The agency also operates via a number of critical partnerships at the local, state and federal levels. In addition to its federal and state funding partners (Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, California Transportation Commission, California Department of Transportation, etc.), SCAG’s planning efforts are closely coordinated with regional transit operators, Tribal Governments and fifteen sub-regional Councils of Governments (COGs) or joint power agencies that represent SCAG’s cities and counties.

The framework for developing the FY 2017-18 Comprehensive Budget is SCAG’s multi-year Strategic Plan that focuses on SCAG’s vision and priorities and improves the organization and its operations. The FY 2017-18 Comprehensive Budget supports Strategic Plan Goal #3 – Enhance the Agency’s Long Term Financial Stability and Fiscal Management. All projects and programs funded in the budget support at least one of the five Strategic Plan Goals.


Organization


SCAG Organization Chart

* Takes direction from the Regional Council

Richard Howard

Joan Chen

Philip Law Leyton Morgan

Active Transportation &

Special Program, Manager

Sarah Jepson

Compliance & Perf

Transit/Rail, Monitoring, Manager Contracts,

Manager Ping Chang (acting) Manager

Manager Frank Wen Manager Analyst Tess Rey Chaput

Maria I. Lopez Erika Bustamante Leigh Guannu

Annie Nam Vacant Jeff Liu

Research & Analysis,

FTIP, Manager Budget & Grants, Lead Programmer Clerk of the Board

Accounting, IT Application Media & Public

Manager Jason Greenspan Manager Development, Mgr Affairs, Manager

Goods Movement & Sustainability,

Transportation Finance, Manager

Catherine Manager Manager

Basil Panas Carmen Flores Kirschbaum Terence Forsythe Vacant

Finance, Human Resources, IT, CIO Records, Regional Services,

Justine Block Naresh Amatya Guoxiong Huang CFO Manager

Deputy Legal Transportation, Modeling & Forecasting,

Counsel II Manager Manager

Chief Counsel Director Planning, Director Deputy Exe Director Public Affairs, Director

Joann Africa Naresh Amatya (acting) Frank Wen (acting) Debbie Dillon Vacant

Darin Chidsey

Legal Services, Transportation, Land Use & Environmental Administration, Strategy, Policy & Internal Auditor

Regional Council

General Counsel for

RC & External Affairs*Joe Silvey, (contract)

Executive Director

Hasan Ikhrata

Chief Operating

Officer


Strategic Plan


Strategic Plan Components Vision Statement

An international and regional planning forum trusted for its leadership and inclusiveness in developing plans and policies for a sustainable Southern California.

Mission Statement

Under the guidance of the Regional Council and in collaboration with our partners, our mission is to facilitate a forum to develop and foster the realization of regional plans that improve the quality of life for Southern Californians.

Core Values

Collaboration We foster collaboration through open communication, cooperation and a commitment to teamwork

Service Our commitment to service and leadership is second to none

Trust The hallmark of our organization is trust and is accomplished through a professional staff, transparency in decision making and objectivity and accuracy in our day-to-day work

Revolutionary We are revolutionary in our thinking to achieve a cutting edge work program that is emulated by others

Sustainability We work with our partners and local governments to achieve a quality of life that provides resources for today’s generation while preserving an improved quality of life for future generations

Empowering The empowering of staff occurs to reward initiative, confidence and creativity while promoting inclusionary decision-making

Rewarding We promote a work environment that allows for professional and personal growth, recognizes astounding achievement, and makes a positive difference in the lives of the staff and the community


Strategic Plan


Strategic Plan Goals

GOAL #1 Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies

Objectives Create and facilitate a collaborative and cooperative environment to produce

forward thinking regional plans

Develop external communications and media strategy to promote partnerships, build consensus and foster inclusiveness in the decision making process

Provide practical solutions for moving new ideas forward

GOAL #2 Obtain Regional Transportation Infrastructure and Sustainability Funding and Promote Legislative Solutions for Regional Planning Priorities

Objectives Identify new infrastructure funding opportunities with state, federal and private partners

Identify and support legislative initiatives

Maximize use of existing funding by working with state and federal regulators to streamline project delivery requirements

GOAL #3 Enhance the Agency’s Long Term Financial Stability and Fiscal Management

Objectives Maximize available resources and funds to the fullest extent possible

Maintain adequate working capital to support Planning and Operations in accordance with SCAG’s Investment Policy guidelines

Monitor and continuously improve agency-wide and user defined budget variance and financial performance reporting system

Optimize Procurement Process

GOAL #4 Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communication Technologies

Objectives Develop and maintain planning models that support regional planning

Develop, maintain and enhance data and information to support planning and decision making in a timely and effective manner

Maintain a leadership role in the modeling and planning data/GIS communities

Integrate advanced information and communication technologies


Strategic Plan


GOAL #5 Optimize Organizational Efficiency and Cultivate an Engaged Workforce

Objectives Identify and advocate methods to increase the free flow of information between staff,

RC and Policy Committee Members

Identify and advocate informal methods to share information that improve team building, camaraderie and relationships

Routinely review and refine the roles and responsibilities at all levels of the organization

Invest in employees

Periodically review and enhance Project Management Practices




FY 2017-18 Comprehensive Budget How the Budget is Funded

SCAG receives most of its funding from the Federal Consolidated Planning Grant (CPG) which consists of Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) planning funds (PL). More information on CPG is detailed on page 14. The following chart illustrates the source and relative value of SCAG’s funding sources.

Funding Sources AmountFHWA PL 19,475,131 FTA PL 8,525,555 STATE 473,709 FED - OTHER 1,400,033 PASS - THROUGH PAYMENTS 3,525,186 TDA 5,753,446 LOCAL 151,482 3RD PARTY MATCH 3,124,189 MEMBERSHIP DUES 1,974,303 GENERAL FUND 1,764,500 INDIRECT COST CARRYFORWARD (193,958) TOTAL REVENUES 45,973,576




How the Budget is Allocated SCAG allocates its budget into four major categories. The following chart illustrates the relative values of each category.

*Other includes benefits, direct and indirect non-labor costs (see page 11)

Expenditures AmountSALARIES 14,586,785$ SCAG CONSULTANTS 9,591,270 PASS - THROUGH PAYMENTS 3,525,186 OTHER COSTS* 18,270,335

TOTAL EXPENDITURES 45,973,576$




Comprehensive Line Item Budget: FY15 through FY18 Proposed

GL Account Line Item FY15 Actuals FY16 Actuals FY17 Adopted FY18 Proposed % Incr. (Decr)

500XX Staff 13,173,470 14,301,613 14,912,007$ 14,586,785$ -2%

54300 SCAG consultant 12,351,099 12,864,605 11,562,085 9,591,270 -17%

54340 Legal 200,853 312,132 320,000 155,000 -52%

54350 Professional services 517,678 291,765 - -

54360 Pass-Through Payments 5,090,058 4,005,015 23,368,912 3,525,186 -85%

55210 Software support 760,825 619,866 744,568 690,147 -7%

55220 Hardware support 157,018 93,620 64,320 66,253 3%

55240 Repair - maintenance 36,774 30,811 26,450 15,000 -43%

5528X 3rd party contribution 3,116,023 3,127,578 3,509,419 3,124,189 -11%

55400 Office rent 818-office 1,508,726 1,590,818 1,660,000 1,230,000 -26%

55410 Office rent satellite 147,477 139,189 245,883 245,883 0%

55420 Equipment leases 81,832 90,279 124,500 120,000 -4%

55430 Equipment repair-maintenance 30,155 52,113 11,323 26,500 134%

55435 Security Services - 58,623 100,000 100,000 0%

55440 Insurance 43,236 120,417 154,999 183,373 18%

55441 Payroll / bank fees 26,987 26,193 35,000 29,500 -16%

55445 Taxes 2,152 5,529 6,200 6,200 0%

55460 Materials & equipment < $5,000 265,107 39,164 17,500 14,000 -20%

55510 Office supplies 96,746 100,214 98,800 99,300 1%

55520 Graphic supplies 10,577 6,136 12,000 7,500 -38%

55530 Telephone 172,190 163,904 175,000 170,000 -3%

55540 Postage 10,040 20,002 10,000 10,000 0%

55550 Delivery services 6,782 5,443 6,250 - -100%

55600 SCAG memberships 132,157 185,267 216,825 222,150 2%

55610 Professional memberships 13,148 11,282 15,000 11,500 -23%

55620 Resource materials / subscriptions 218,989 197,752 964,205 707,840 -27%

55700 Depreciation - furniture & fixture 43,002 43,986 40,000 10,000 -75%

55710 Depreciation - computer 72,188 22,144 70,000 120,000 71%

55715 Amortization - software 108,791 248,167 173,140 250,000 44%

55720 Amortization - lease 8,235 8,235 8,000 37,500 369%

55725 Fixed Asset Write-Down - 343,314 - -

55730 Capital outlay - - 1,355,619 1,300,000 -4%

55800 Recruitment - advertising 44,744 7,777 50,000 20,000 -60%

55801 Recruitment - other 23,706 16,716 25,000 38,000 52%

55810 Public notices 26,505 59,101 35,000 2,500 -93%

55820 Staff training 54,694 47,390 81,500 84,500 4%

55830 Conferences/workshops 24,269 33,859 86,350 30,000 -65%

55860 Scholarships 14,000 30,000 32,000 32,000 0%

55910 RC/committee meetings 15,034 22,107 25,000 25,000 0%

55912 RC Retreat 5,214 9,036 5,000 5,000 0%

55914 RC General Assembly 467,779 475,796 500,000 500,000 0%




Comprehensive Line Item Budget: FY 15 thru FY 18 Proposed (continued)

*Totals may not add due to rounding

GL Account Line Item FY15 Actuals FY16 Actuals FY17 Adopted FY18 Proposed % Incr. (Decr)

55915 Demographic Workshop 18,064 20,952 18,000 18,000 0%

55916 Economic Summit 77,899 96,295 80,000 80,000 0%

55918 Housing Summit - - - 40,000

55920 Other meeting expense 100,892 78,577 118,200 83,658 -29%

55930 Miscellaneous other 60,929 163,806 38,000 17,800 -53%

55940 Stipend-RC meetings 179,340 232,820 220,752 215,925 -2%

55950 Temporary help 86,415 124,591 38,500 38,500 0%

55980 Contingency - General Fund 307,031 793,519 - -

56100 Printing 26,007 22,594 123,000 63,500 -48%

58100 Travel 203,567 183,454 434,674 310,000 -29%

58101 Travel - local 50,295 67,704 50,150 44,300 -12%

58110 Mileage 97,876 85,724 113,325 39,800 -65%

58150 Staff lodging expense - 9,280 - -

58200 Travel-registration 34,055 28,415 5,500 5,500 0%

58450 SCAG rental vehicles 320 - - -

58800 RC sponsorships 147,050 156,793 135,000 135,000 0%

60110 Retirement-PERS 3,199,530 3,599,653 3,901,253 3,992,214 2%

60120 Retirement-PARS 69,606 70,998 70,762 72,178 2%

60200 Health ins. - active employees 1,214,580 1,277,375 1,334,400 1,286,400 -4%

60201 Health ins. - retirees PAYGO 500,231 515,816 622,256 647,608 4%

60202 Health ins. - retirees GASB 45 402,138 413,624 335,764 339,153 1%

60210 Dental insurance 165,836 181,293 196,485 186,770 -5%

60220 Vision insurance 46,399 51,572 54,926 53,794 -2%

60225 Life insurance 80,610 85,147 84,219 86,963 3%

60240 Medicare tax employers 151,879 205,002 205,985 201,192 -2%

60245 Social security tax employers 15,820 15,915 54,022 54,430 1%

60300 Tuition reimbursement 26,931 30,331 27,360 27,360 0%

60310 Transit passes 132,159 131,408 148,147 148,840 0%

60320 Carpool reimbursement 1,890 560 1,260 420 -67%

60400 Workers compensation insurance 113,924 202,562 154,489 155,949 1%

60405 Unemployment compensation insurance 35,046 4,357 35,000 35,000 0%

60410 Miscellaneous employee benefits 54,793 54,070 52,527 58,980 12%

60415 SCAG 457 match 115,592 107,804 111,500 120,500 8%

60450 Benefits administrative fees 3,825 3,606 4,043 3,346 -17%

60500 Automobile allowance 16,200 12,970 12,420 18,420 48%

Total 46,814,985 48,855,545 69,629,774 45,973,576 -34%


DRAFT MARCH 2017


COMPREHENSIVE BUDGETSECTION II

Budget Components


Overall Work Program


Overall Work Program (OWP) The Flow of Funds Traditionally, the majority of OWP funding has come to SCAG via the Federal appropriations process. Some funding has been directly allocated to SCAG, and some has “passed through” via the California Department of Transportation (Caltrans), as shown below.

Federal Authorization

Federal Appropriation

U.S. Department of Transportation

Other State

Other Federal

FTA

FHWA

Caltrans





Summary of Revenue Sources Consolidated Planning Grant (CPG)

In 1997, FHWA/FTA instituted a transportation planning funds process called the Consolidated Planning Grant (CPG). In California, the four CPG fund sources are described below.

1. Federal Highway Administration (FHWA) Metropolitan Planning Funds (FHWA PL)

Metropolitan Planning Funds, otherwise known as PL funds, are available for MPOs to carry out the metropolitan transportation planning process required by 23 U.S.C. 134, including development of metropolitan area transportation plans and transportation improvement programs. The state must make all federally authorized PL funds available to the MPOs in accordance with a formula developed by the state, in consultation with the MPOs and approved by the FHWA.

2. Federal Transit Authority Metropolitan Planning Section 5303 (FTA §5303) All MPOs with an urbanized area receive FTA §5303 funds each year to develop transportation plans and programs. The percentage of the California apportionment of FTA §5303 each MPO receives is determined by a formula agreed to by the MPOs, Caltrans and FTA. The FTA §5303 formula has two components, a base allocation and a population component which distributes funds according to the MPOs percentage of statewide urbanized area population as of the most recent decennial census.

3. FHWA State Planning and Research – Partnership Planning Element (SP&R) Caltrans is authorized by FHWA to award grants to MPOs for regional transportation planning studies with a statewide or multi-regional perspective and benefit. Caltrans awards these grants through an annual, competitive selection process.

4. FTA State Planning and Research Section 5304 (FTA §5304) The FTA authorized Caltrans to competitively award grants to MPOs for projects that demonstrate consistency with the following state and federal transportation planning goals:




State Transportation Planning Goals Improve Multimodal Mobility and Accessibility for All People: Expand the system and

enhance modal choices and connectivity to meet the State’s future transportation demands.

Preserve the Multimodal Transportation System: Maintain, manage, and efficiently utilize California’s existing transportation system.

Support a Vibrant Economy: Maintain, manage, and enhance the movement of goods and people to spur the economic development and growth, job creation, and trade.

Improve Public Safety and Security: Ensure the safety and security of people, goods, services, and information in all modes of transportation.

Foster Livable and Healthy Communities and Promote Social Equity: Find transportation solutions that balance and integrate community values with transportation safety and performance, and encourage public involvement in transportation decisions.

Practice Environmental Stewardship: Plan and provide transportation services while protecting our environment, wildlife, historical, and cultural assets.

Federal Transportation Planning Goals

Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency.

Increase the safety of the transportation system for motorized and non-motorized users.

Increase the security of the transportation system for motorized and non-motorized users.

Increase the accessibility and mobility of people and freight.

Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and state and local planned growth and economic development patterns.

Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight.

Promote efficient system management and operation.

Emphasize the preservation of the existing transportation system.

These discretionary grants may be used for a wide range of transportation planning purposes that address local and regional transportation needs and issues. The implementation of these grants should ultimately lead to the adoption, initiation, and programming of transportation improvements. The Caltrans Division of Transportation Planning provides the following transportation planning grants:

Strategic Partnerships

Sustainable Communities




Local Funds Each of the funding sources described above requires that local cash or in-kind services be provided as match. The Association uses a combination of the following sources for match:

Transportation Development Act (TDA) State of California Public Utilities Code Section 99233.2 authorizes the Transportation Commissions in Los Angeles, Orange, Riverside and San Bernardino counties to allocate up to ¾ of 1 percent of their local transportation funds to SCAG as the multi-county planning agency for the region. As the largest source of non-federal funding received by SCAG, TDA is used to fund local initiatives and to provide cash match as needed for projects funded with state or federal funds.

Cash Match/Local Funding Funding from local agencies is provided to SCAG to serve as matching funds to the CPG and other grants that require local match for consultant expenditures as a condition of receiving grant funds. For example, the CPG requires a match of 11.47%. In addition, local agencies such as Transportation Commissions periodically provide funding for specific projects such as localized modeling work. In-Kind Match The CPG and other grants accept in-kind match, as well as cash match, to fulfill the local match requirement for staff costs that is a condition of receiving grant funds. In-kind match reflect services, such as staff time, provided by a local agency in support of the work funded by a grant.

Pass-Through Funds As the Designated Recipient of these FTA funds, SCAG is required to pass them through to eligible public agencies. SCAG administers these grant programs which provide capital funding to replace, rehabilitate and purchase buses, vans, and fixed guideway, as well as to construct related facilities and to purchase related equipment.




OWP Document The core regional transportation planning document is the OWP and its core product is completion of the Regional Transportation Plan (RTP). The OWP is developed by SCAG on an annual basis and:

Introduces the agency Provides users with an overview of the region Focuses on the SCAG regional planning goals and objectives

The OWP serves as the planning structure that SCAG must adhere to for the state fiscal year, which is July 1 through June 30 of the following calendar year. Other uses for the OWP include:

SCAG’s project budget

A contract and monitoring tool for federal, state, and local entities (to track completion of annual regional planning projects and expenditures of funds)

An early reference for members of the public to know the “who/what/when/where/how much” for the SCAG regional planning activities

The OWP includes three component pieces:

1. Prospectus The prospectus section provides the context for understanding the work activities proposed and gives information about the region. It includes, but is not limited to:

The region’s regional planning approach

The agency’s organizational structure and interagency arrangements

An overview of governmental and public involvement

The State Planning Emphasis Areas

The progress made towards implementing the RTP/SCS

2. Work Elements The Work Element identifies specific planning work to be completed during the term of the OWP, as well as a narrative of previous, on-going and future year’s work to be completed. It also includes the sources and uses of funds.

3. Budget Revenue & Summary Reports These summary reports are a listing of all the work elements in the OWP by funding sources and expenditure category.

The OWP, in conjunction with the Overall Work Program Agreement (OWPA) and the regional planning Master Fund Transfer Agreement (MFTA), constitutes the annual funding agreement between the State and SCAG. Although the OWP includes all planning projects to be undertaken by SCAG during the fiscal year, the OWPA and MFTA do not include special federal grants.




OWP Budget The OWP Budget can be viewed two ways: The first is a line item budget displaying how the OWP budget is allocated. The second is a chart showing the same budget by project and major budget category. Following the budget tables are brief descriptions of each project in the OWP.


Cost Category Adopted FY17 Proposed FY18 Incr (Decr)

500XX Staff 9,075,690$ 8,585,663$ (490,027)$

54300 SCAG consultant 9,635,069 7,726,225 (1,908,844)$

54360 Pass Through Payments 23,368,912 3,525,186 (19,843,726)$

55210 Software support 247,231 247,231 -$

55280 Third party contribution 3,509,419 3,124,189 (385,230)$

55520 Graphic supplies 10,000 5,000 (5,000)$

55600 SCAG membership 6,000 6,000 -$

55620 Resource materials/subscriptions 910,000 653,040 (256,960)$

55810 Public notices 30,000 - (30,000)$

55820 Training - 3,000 3,000$

55830 Conferences/workshops 50,000 - (50,000)$

55920 Other meeting expense 70,000 36,158 (33,842)$

55930 Miscellaneous other 20,000 2,300 (17,700)$

56100 Printing 60,000 23,000 (37,000)$

58100 Travel 273,300 175,000 (98,300)$

58101 Travel-local 10,000 5,500 (4,500)$

58110 Mileage 43,000 - (43,000)$

58200 Travel-registration 4,500 4,500 -$

Sub-total 47,323,121$ 24,121,992$ (23,201,129)$

50011 Fringe benefits 6,393,174$ 6,153,577$ (239,597)$

50012 Indirect costs 12,303,664$ 12,153,162$ (150,503)$

Total 66,019,959$ 42,428,731$ (23,591,228)$




This table shows the same budget by work element and major budget category.


*Includes indirect costs, fringe benefits, non-labor and in-kind match.

Total * SCAG Consultant

10 System Planning 1,271,660 1,121,660 150,000

15 Transportation Finance 1,172,153 722,153 450,000

20 Environmental Planning 792,252 792,252 -

25 Air Quality and Conformity 587,858 587,858 -

30 Federal Transportation Improvement Program (FTIP) 2,322,831 2,322,831 -

45 Geographic Information System (GIS) 2,594,207 2,100,567 493,640

50 Active Transportation Planning 931,644 931,644 -

55 Regional Forecasting and Policy Analysis 1,814,569 1,614,569 200,000

60 Corridor Planning 161,827 161,827 -

65 Sustainability Program 1,122,759 871,658 251,101

70 Modeling 4,720,238 3,944,158 776,080

80 Performance Assessment & Monitoring 267,427 267,427 -

90 Public Information & Communications 1,344,452 1,219,852 124,600

95 Regional Outreach and Public Participation 2,764,081 2,414,081 350,000

100 Intelligent Transportation System (ITS) 269,943 69,943 200,000

120 OWP Development & Administration 3,638,007 3,638,007 -

130 Goods Movement 1,798,018 1,518,018 280,000

140 Transit and Rail Planning 1,367,923 1,031,038 336,885

145 Sustainable Communities and Strategic Partnerships Grant Program 1,448,919 - 1,448,919

150 Collaborative Projects 6,235,343 4,315,343 1,920,000

225 Special Grant Projects 971,119 496,119 475,000

230 Regional Aviation and Airport Ground Access Planning 581,421 581,421 -

265 Express Travel Choices Phase III 154,338 134,338 20,000

266 Regional Significant Locally - Funded Projects 250,000 - 250,000

267 Clean Cities Program 69,651 69,651 -

270 FTA Discretionary and Formula Grant Programs 3,776,092 3,776,092 -

Total Direct Costs 42,428,731 34,702,506 7,726,225

FY18 Proposed Budget

Work Element




OWP Program Summaries The following section presents a brief description of each OWP Program objective and the Strategic Plan Goal it supports.

010 System Planning Manager: Naresh Amatya

Program Objective: Transportation System Planning involves long-term planning for system preservation, system maintenance, optimization of system utilization, and strategic system expansion of all modes of transportation for people and goods in the six-county region, including Imperial, Los Angeles, Orange, Riverside, San Bernardino, and Ventura. The Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) is the primary vehicle SCAG uses to achieve our transportation system planning goals and objectives. As the MPO for this region, one of SCAG's major responsibilities is to develop, administer, and update the RTP/SCS. The primary objective of this work element is to ensure SCAG is fulfilling its roles and responsibilities in this area as the designated MPO and RTPA for this region. The focus of FY 2017-18 will be to continue to manage, guide, and monitor progress of the 2016 RTP/SCS and ensure that the Plan continues to remain consistent with state and federal requirements while addressing the region’s transportation needs. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.

015 Transportation Finance Manager: Annie Nam

Program Objective: This work program is critical to addressing some of SCAG’s core activities-specifically, satisfying federal planning requirements on financial constraint; ensuring a reasonably available revenue forecast through the RTP planning horizon, and addressing system level operation and maintenance cost analyses along with capital cost evaluation of transportation investments. In FY 2017-18, this work program will involve continued development of the 2016 RTP financial plan implementation strategies.




Strategic Plan: Supports Goal #2 – Obtain Regional Transportation and Sustainability Infrastructure Funding and Promote Legislative Solutions for Regional Planning Priorities.

020 Environmental Planning Manager: Ping Chang

Program Objective: Prepare environmental documentation to ensure regulatory compliance with applicable federal and state laws. Review environmental plans, programs and projects of regional significance. Monitor changes in environmental compliance requirements. Integrate the most recent environmental policies into planning programs such as environmental justice. Enhance the intergovernmental review database to support planning programs such as performance monitoring. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.

025 Air Quality and Conformity Manager: Ping Chang

Program Objective: Perform regional transportation conformity and GHG emission analyses. Ensure that the RTP/SCS, FTIP and their amendments meet federal transportation conformity requirements and state SB 375 regional GHG emission reduction targets. Oversee and/or provide support for SCAG air quality planning, analysis, documentation and policy implementation. This includes collaboration with the California Air Resources Board (ARB) and local air districts in the SCAG region in developing air quality management plans/state implementation plans (AQMPs/SIPs), including new transportation conformity emission budgets to meet federal transportation conformity requirements. Facilitate federally required interagency consultation via SCAG’s Transportation Conformity Working Group (TCWG), including the processing and acting as clearinghouse for the particulate matter (PM) hot spot analysis for transportation projects within the region. Continue the process to ensure the timely implementation of transportation control measures (TCMs). Continue to track and participate in relevant air quality rulemaking. Collaborate with six County Transportation Commissions in the SCAG region to compile, review, and upload federally required information for projects funded by the Congestion Mitigation and Air Quality Improvement Program (CMAQ).




Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.

030 Federal Transportation Improvement Program (FTIP) Manager: Maria Lopez

Program Objective: The Federal Transportation Improvement Program (FTIP) is a multimodal list of capital improvement projects programmed over a six-year period. The currently approved 2017 FTIP was federally approved and found to conform on December 16, 2016. The FTIP contains approximately $27.7 billion worth of projects programmed in FY 2016/2017 – 2021/2022. The FTIP must include all federally funded transportation projects in the region, as well as all regionally significant transportation projects for which approval from federal agencies is required regardless of funding source. The FTIP is the process by which the Regional Transportation Plan/Sustainable Communities (RTP/SCS) is implemented. The FTIP is amended on an on-going basis, as necessary, thereby allowing projects consistent with the RTP/SCS to move forward toward implementation. Strategic Plan: Supports Goal #2 – Obtain Regional Transportation and Sustainability Infrastructure Funding and Promote Legislative Solutions for Regional Planning Priorities.

045 Geographic Information Systems (GIS) Manager: Frank Wen

Program Objective: To support SCAG’s ongoing role as a Regional Information Center and manager for all data and information related to Southern California and to provide data support and mapping capabilities to better serve the needs of the agency and our partner agencies. This program will also provide data and information to stakeholders to promote economic development and enhance the effectiveness of decision-makers. Additional goals include discovering and developing cutting edge web-GIS applications and tools for data sharing; providing advanced spatial analytics and visualization for insights of data and information; providing an interconnected platform for integrated planning and regional collaboration. A top priority will be to provide GIS training, data cleanup/updating/sharing/standardizing and other GIS services to our local jurisdictions. Work will continue on the implementation of an




Enterprise GIS system (including GIS hardware/software, GIS database, GIS analysis, and GIS applications) that will serve as the guide for meeting Objective #4 of the SCAG Strategic Plan. The program will play an integral part in the development of the Federal Transportation Improvement Program, amendments to the current RTP/SCS, and development of the 2020 RTP/SCS and other planning activities. Strategic Plan: Supports Goal #4 – Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communications Technologies.

050 Active Transportation Planning Manager: Sarah Jepson

Program Objective: The 2016 Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS) includes a significant increase in funding for Active Transportation to meet regional greenhouse reduction targets, enhance mobility, and improve public health. For FY 2017-18, staff will focus on activities that support the delivery of more active transportation projects in the region, including by administering Cycle 2 and 3 of the regional component of the Statewide Active Transportation Program, supporting countywide active transportation planning as part of joint-work programs with county transportation commissions, and providing technical assistance directly to cities through grants awarded through SCAG’s Sustainability Program. Staff will also work with Caltrans, counties and individual cities to help fund and advance multi-jurisdictional active transportation projects that are part of the RTP/SCS. Staff will continue to lead the implementation of a Regional Active Transportation Safety and Encouragement Campaign with resources awarded from the Office of Traffic Safety and the Mobile Source Air Pollution Reduction Review Committee (MSRC). The Campaign will be implemented in partnership with the six county health departments and six county transportation commissions and aims to increase levels of active transportation while reducing collisions. Staff will continue participation with Caltrans Strategic Highway Safety Plan Challenge Area development and monitoring as it relates to active transportation and provide technical support to the transportation department on safety performance measures. Efforts will also be continued to expand regional capability to measure the impact of active transportation investments, including through better data collection, modeling and co-benefit analysis (focusing on greenhouse gas emissions, public health and the economy). This program also supports planning and analysis in other key policy areas including water, public health and energy, as related to the development and implementation of the RTP/SCS. Planning




around public health will be expanded through expanded outreach to local partners and by providing resources and tools to local agencies. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies. Supports Goal #2 – Obtain Regional Transportation and Sustainability Infrastructure Funding and Promote Legislative Solutions for Regional Planning Priorities.

055 Regional Forecasting & Policy Analysis Manager: Frank Wen

Program Objective: The key focus of this work element is to develop regional and county-level population, household and employment estimates and projections, which will be used for implementing and monitoring the 2016 Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS), and developing the 2020 RTP/SCS. Essential to the program is the development of state-of-the-art growth forecasting methodologies and technical tools, which have set the standard for regional growth forecasting. This program also addresses the following: show growth forecasts in terms of population, employment, households and how underlying growth assumptions and scenarios are related to congestion and transportation investment. Additional program objectives include the collection, processing and analysis of data used in support of the planning activities of the agency. Strategic Plan: Supports Goal #4 – Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communications Technologies.

060 Corridor Planning Manager: Naresh Amatya

Program Objective: Provide input to the Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) on the design concept and scope of major transportation corridor investments, as identified upon the completion of corridor planning studies conducted under this work element and in partnership with other agencies. Ensure that corridor planning studies are completed in accordance with federal transportation planning requirements as identified in 23 CFR 450.





065 Sustainability Program Manager: Jason Greenspan

Program Objective: SCAG’s Sustainability Program is a core effort for implementing the 2016 Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS). The program demonstrates that the region can achieve both mobility and air quality goals through local land use and policy changes along with targeted transportation investments. Overall objectives of the Sustainability Program are met through the following projects: Sustainability Program Call for Proposals: Collaborative assistance to member local governments and communities for coordinating sustainable transportation, land use and regional policies and issues in local planning. Emphases will include local and regional planning for greenhouse gas reductions, locally-applied “Green Region Initiative” strategies, public health impacts related to transportation activities, and assistance in General Plan updates.

Greenhouse Gas Reduction Fund (GGRF) Technical Assistance: Help ensure state greenhouse gas reduction fund monies are available to Southern California region jurisdictions and stakeholders, particularly disadvantaged communities, and that funded projects support goals of the 2016 RTP/SCS, mitigate climate change, and advance state and federal transportation planning priorities.

Local Technical Assistance: Facilitation of the Toolbox Tuesdays Training Series to build local capacity in innovative and integrated transportation and planning tools.

SCAG Sustainability Awards: Awards Program for outstanding examples of integrated transportation and land use planning, implementing the 2016 RTP/SCS at the local level.

CEO Sustainability Working Group: Policy coordination among SCAG and CTCs for various sustainability issues related to implementation of the RTP/SCS and CTC Joint Work Programs, such as First mile/Last mile, complete streets, climate action plans, adaptation, and active transportation.

Civic Sparks Program: Serve as Regional Coordinator for Civic Sparks Program and host program fellows.





070 Modeling Manager: Guoxiong Huang

Program Objective: Provide data and modeling services for the development and implementation of the RTP/SCS, FTIP, and other major land use and transportation planning initiatives. Develop tools and collect data for scenario development and the creation of small area growth forecasts. Promote communications between SCAG and local jurisdictions to facilitate local input and reach consensus on the region’s demographic and employment growth forecast. Provide member agencies tools to analyze the impacts of their land use and planning decisions. Develop, maintain and improve SCAG’s modeling tools to more effectively forecast travel demand and estimate resulting air quality. Maintain a leadership role in the Southern California modeling community by coordinating the Region’s modeling activities and by providing technical assistance and data services to member agencies and other public institutions. Promote model consistency through an active subregional modeling program. Continue ongoing modeling collaboration with SCAG’s partners to advance the region’s modeling practices. Strategic Plan: Supports Goal #4 – Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communications Technologies.

080 Performance Assessment & Monitoring Manager: Ping Chang

Program Objective: Provide performance assessment and monitoring of the SCAG region (particularly the implementation of the 2016 RTP/SCS) including growth and development, transportation system performance, environmental quality, regional sustainability and climate resilience, and the socioeconomic well-being of the SCAG population (e.g., income and housing affordability). The results of the monitoring and assessment program provide the basis for informed policy-making and support plan implementation, particularly in relation to regional transportation planning. This program also works with the California Department of Transportation in the coordination and data collection mandated under the Highway Performance Monitoring System (HPMS).





090 Public Information & Communications Manager: Jeff Liu

Program Objective: Develop and execute a comprehensive internal and external communications program that informs key audiences about SCAG programs, plans, initiatives and services via public relations, media relations, video production, website content management and print/graphic design. Strategic Plan: Supports Goal #4 – Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communications Technologies.

095 Regional Outreach & Public Participation Manager: Jeff Liu

Program Objective: Engage regional stakeholders in the SCAG planning and programming process through the support and enhancement of outreach efforts to local governments, Tribal Governments, and members of the various stakeholder entities, including community, environmental, business, and academic groups, as well as other interested parties. The SCAG Regional Offices are critical components in these efforts, with SCAG staff assigned to an office in each county in the SCAG region. Strategic Plan: Supports Goal #4 – Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communications Technologies.

100 Intelligent Transportation Systems (ITS) Manager: Philip Law

Program Objective: Continue with major update of the Regional ITS Architecture. Produce a web-accessible Architecture and provide training and documentation to maximize usability of the Architecture




and ensure on-going maintenance. Seek to provide training and educational opportunities to stakeholders on ITS related topics in partnership with FHWA/Caltrans as opportunities become available. Strategic Plan: Supports Goal #4 – Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communications Technologies.

120 OWP Development & Administration Manager: Erika Bustamante

Program Objective: Develop, administer, and monitor the Overall Work Program (OWP). The OWP is a required function of SCAG as the Metropolitan Planning Organization (MPO) for this region and provides a detailed description of the planning activities that will be completed by the MPO and its partners in the fiscal year. Strategic Plan: Supports Goal #3 – Enhance the Agency’s Long Term Financial Stability and Fiscal Management.

130 Goods Movement Manager: Annie Nam

Program Objective: This work program focuses on integrating freight related transportation initiatives into the regional transportation planning process. In FY 2017-18, this work program will involve continuing efforts to refine and support the implementation of a comprehensive regional goods movement plan and strategy. This strategy includes proposals set forth in the 2016 RTP/SCS. Specific initiatives include further assessment of the East-West Freight Corridor and analyses of urban delivery constraints in key locations within the region. This work program will also involve staff support of FAST Act initiatives for freight. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.




140 Transit and Rail Planning Manager: Philip Law

Program Objective: Support and engage transit and rail operations in corridor and regional planning efforts and in further refining the transit and rail strategies in the 2016 RTP/SCS. Monitor FTA rulemaking related to new provisions in the Moving Ahead for Progress in the 21st Century Act (MAP-21) and coordinate with transit operators to address new requirements related to transit safety and transit asset management, as they relate to metropolitan transportation planning. Assess and monitor regional transit system performance. Work with transit operators through the Regional Transit Technical Advisory Committee to ensure stakeholder input and participation in the metropolitan transportation planning process, consistent with the SCAG MOUs with the transit operators. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.

145 Sustainable Communities and Strategic Partnerships Grant Program Manager: Erika Bustamante

Program Objective: Identify and address statewide/interregional transportation deficiencies in the state highway system to improve mobility and strengthen intergovernmental relationships. In addition to transportation planning, the projects will strengthen economy, build sustainable communities, and promote public participation leading to programming and implementation of transportation improvement projects. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.




150 Collaborative Projects Manager: Frank Wen

Program Objective: Collaborative Projects fosters project-based cooperation across the five departments under the Land Use & Environmental Planning Division, with the goal of streamlining resources to provide enhanced services to jurisdictions and regional stakeholders. Projects included here involve substantial outreach with local staff (cities, counties, CTCs, and state/federal partners), aim to implement the 2016-2040 Regional Transportation Plan and Sustainable Communities Strategy (2016 RTP/SCS), and to initiate the planning process for the 2020 RTP/SCS. Planning efforts are focused by topic: Partnership for Sustainability, Cap and Trade, Comprehensive Monitoring, and Scenario Planning & Local Input: Pathways to the 2020 RTP/SCS. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.

225 Special Grant Projects Manager: Erika Bustamante

Program Objective: To fund and participate in environmental and transportation specialized projects with funding from discretionary grants and/or local funds contributed by other entities. Grants assist the region and local agencies to better integrate land use, technology and transportation planning to develop alternatives for addressing growth, sustainability and to assess efficient infrastructure investments that meet community needs. Strategic Plan: Supports Goal #3 – Enhance the Agency’s Long Term Financial Stability and Fiscal Management.




230 Regional Aviation & Airport Ground Access Planning Manager: Naresh Amatya

Program Objective: Monitor progress of the 2016 RTP/SCS Aviation Program and support policies and actions, including promotion of regionalization at airports within the region, and prepare for updating the Regional Aviation Element in the 2020 RTP/SCS. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.

265 Express Travel Choices Phase III Manager: Annie Nam

Program Objective: Develop an implementation plan for value pricing, including assessment of one or more pilot projects for cordon/area pricing within specific major activity centers. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.

266 Regional Significant Locally-Funded Projects Manager: Erika Bustamante

Program Objective: This work program funds projects with local funds that are not eligible for Federal planning funds. Strategic Plan: Supports Goal #1 – Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies.




267 Clean Cities Program Manager: Jason Greenspan

Program Objective: Administer the U.S. Department of Energy (DOE) Clean Cities Program for the SCAG Clean Cities Coalition, including performing outreach and marketing in support of expanding alternative fuels in the SCAG region through on going funds from DOE and funds from the California Energy Commission (CEC). Partner with public and private entities to displace petroleum gasoline use by encouraging purchase of alternative vehicles, increasing efficiency of existing fleet vehicles, and reduction of vehicle miles traveled (VMT). Strategic Plan: Supports Goal #4 – Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communications Technologies.

270 FTA Discretionary and Formula Grant Programs Manager: Erika Bustamante

Program Objective:

To fund and participate in specialized transportation programs and projects in which SCAG is the Designated Recipient and required to pass through grant funds from the Federal Transit Administration (FTA) to eligible public agencies. SCAG administers these various grant programs which provide capital funding to replace, rehabilitate and purchase buses, vans, fixed guideway, as well as to construct related facilities and purchase related equipment.

Strategic Plan:

Supports Goal #2 – Obtain Regional Transportation Infrastructure Funding and Promote Legislative Solutions for Regional Planning Priorities.


General Fund Budget


General Fund Budget (GF) What is the General Fund Budget? The General Fund (GF) has been established to: provide support to the Regional Council and its Subcommittees for the costs of stipends and travel; fund costs not eligible for grant reimbursement (i.e., interest expense); provide a source of working capital; finance program expenditures, which must be paid prior to sending requisitions to certain federal and state grantors; and authorize establishment of, and borrowing from, a line of credit. The General Fund is not an available resource to fund project costs otherwise chargeable to grants.

The Regional Council (RC) is responsible for conducting the affairs of SCAG pursuant to Article V (A) 4 of the By-Laws. Among other duties, the RC reviews and may revise, amend, increase or decrease the proposed annual GF budget as prepared by the Chief Financial Officer. The RC submits the approved GF budget to members of the General Assembly (GA) at least thirty (30) days before the annual meeting for review. After adoption of the budget and the annual assessment schedule by the GA, the RC controls all GF expenditures in accordance with the budget.

Membership Dues Assessments The By-Laws require the Executive Director to annually submit the GF budget to the RC. Upon its adoption, the GA fixes membership assessment for all members of SCAG in amounts sufficient to provide the funds required by the GF budget. Member dues are calculated in accordance with the guidelines of the By-Laws.

General Fund Budget

Commission Dues

City Dues

County Dues

Special

Stipends

Advocacy

Legal

Interest Expense

Special


General Fund Budget


General Fund Line Item Budget The following table shows General Fund revenues and expenditures by task.

Membership Dues:Counties 294,004 297,899 300,111 2,212 Cities 1,511,946 1,544,282 1,569,192 24,910 Commissions 85,000 85,000 85,000 - Transportation Corridor Agency 10,000 10,000 10,000 - Air Districts 10,000 10,000 -

Sub-total 1,900,950 1,947,181$ 1,974,303$ 27,122$

Interest 92,093 60,000 95,000 35,000 Other * 534,171 80,000 85,000 5,000 General Assembly Sponsorships & Registrations 351,165 284,500 284,500 - Leasehold Improvements Reimbursement - 1,084,212 - (1,084,212) Transfer from Reserves - - 1,300,000 1,300,000

Sub-total 977,429 1,508,712$ 1,764,500$ 255,788$

Total Revenues 2,878,379 3,455,893$ 3,738,803$ 282,910$

EXPENDITURES:Regional Council:

Staff Time 1,053 18,412 9,634 (8,778) Conferences 15,480 15,000 15,000 - Legal Services 102,080 120,000 105,000 (15,000) Miscellaneous Other 3,938 1,000 1,000 - Other Meeting Expense 31,631 20,000 20,000 -

Task .01 Printing 323 2,500 500 (2,000) Regional Council RC/Committee Meeting 22,107 25,000 25,000 -

RC Retreat 9,036 5,000 5,000 - Stipends 232,820 220,752 215,925 (4,827) Travel - Outside 42,928 35,000 35,000 - Travel - Local 35,457 25,000 25,000 - Travel - Reg Fees 1,778 1,000 1,000 - Mileage - Local 22,029 20,000 20,000 -

Task sub-total 520,661 508,664$ 478,059$ (30,605)$

External Legislative:Staff Time - 5,784 10,365 4,581

Task 0.02 Federal Lobbyist - 239,000 200,000 (39,000) Legislative Other Meeting Expense 19,323 20,000 20,000 -

Resource Materials / Subscriptions 750 - State Lobbyist 86,744 100,000 95,850 (4,150)

Task sub-total 106,817 364,784$ 326,215$ (38,569)$

RHNA:Task .03 Staff Time 6,558 - 138,382 138,382

Task sub-total 6,558 -$ 138,382$ 138,382$

REVENUE:

FY16 ACTUAL

FY17 ADOPTED TO FY18

PROPOSED INCR (DECR)

FY18 PROPOSED

BUDGET

FY17 ADOPTED BUDGET


General Fund Budget


General Fund Line Item Budget (continued…)

Other:Staff Time 1,522 8,161 8,177 16 Bank Fees 12,437 15,000 12,500 (2,500) Contingency 793,519 - - - Demographic Workshop 20,952 18,000 18,000 - Economic Summit 96,295 80,000 80,000 - Housing Summit - - 40,000 40,000 Miscellaneous Other 29,491 11,000 11,000 - Office Supplies 33,342 25,000 25,000 - Other Meeting Expense 27,244 - - - Professional Memberships 11,282 15,000 11,500 (3,500) SCAG Consultant 60,328 - - - SCAG Memberships 32,178 21,250 21,250 - Scholarships 30,000 32,000 32,000 - Sponsorships 156,793 135,000 135,000 - Travel 4,533 15,000 4,500 (10,500) Travel - Local 304 1,000 500 (500) Staff Lodging Expense 9,280 - Mileage - Local 40 1,000 500 (500)

Task sub-total 1,319,542 377,411$ 399,927$ 22,516$

General AssemblyStaff Time 13,466 11,286 13,783 2,497 General Assembly 475,796 500,000 500,000 - Miscellaneous Other 1,100 - - - Printing - 5,000 5,000 - Travel - Local 347 - - - Mileage 421 2,500 1,000 (1,500)

Task sub-total 491,130 518,786$ 519,783$ 997$

Leasehold ImprovementsLeasehold Improvements - 1,084,212 900,000 (184,212)

Task sub-total - 1,084,212$ 900,000$ (184,212)$ Capital Outlay > $5K

Capital Capital Outlay - 271,407 400,000 128,593 - 271,407$ 400,000$ 128,593$

Task .11 Public Records AdministrationPublic Records Staff Time 4,923 12,982 21,787 8,805 Administration 4,923 12,982$ 21,787$ 8,805$

Task .06 GA

FY16 ACTUAL



FY18 PROPOSED

BUDGET

Task .04 Other

FY17 ADOPTED BUDGET

Task .07 LHI


General Fund Budget


General Fund Line Item Budget (continued…)

Totals may not add due to rounding

Task .12 ICTC Safe Route to School PlanICTC Safe Route SCAG Consultant 123,046 - - - to School Plan 123,046 -$ -$ -$

Sustainability ProjectSCAG Consultant 76,462 - - -

76,462 -$ -$ -$

International Collaboration

Staff Time 33,497 33,918 27,583 (6,335) Other Meeting Expense - 5,000 5,000 - Printing - 5,000 5,000 Travel - 5,000 5,000 -

33,497 48,918$ 42,583$ (6,335)$

Task .15 Enhanced Infrastructure Financing DistrictInfrastructure SCAG Consultant 5,058 75,000 - (75,000)

Financing District5,058 75,000$ -$ (75,000)$

Task .16 El Segundo LitigationEl Segundo Staff Time 13,678 - - - Litigation 13,678 -$ -$ -$

Task .18 El Segundo Litigation - Amy HoytEl Segundo Legal Services 22,561 - - - LitigationAmy Hoyt 22,561 -$ -$ -$

Task .19 El Segundo Litigation - PC Law GroupEl Segundo Legal Services 6,370 - - - Litigation

PC Law Group 6,370 -$ -$ -$

Total for all tasks 2,730,301 3,262,164$ 3,226,736$ (35,428)$ Allocated Fringe Benefits 55,436 67,792 176,844 109,052 Allocated Indirect Costs 92,642 125,937 335,223 209,286

Total 2,878,379 3,455,893$ 3,738,803$ 282,910$

* FY16 includes the reimbursement from ICTC Safe Route to School Plan and the recapture of software costs.

FY16 ACTUAL



FY18 PROPOSED

BUDGET

Task .13 Sustainability

Project

Task .14 International

Collaboration

FY17 ADOPTED BUDGET


Fringe Benefits Budget


Fringe Benefits Budget (FB) What is the Fringe Benefits Budget? Fringe benefits (FB) are employee-associated costs such as leave expenses (vacation, holidays, personal floating holidays, sick leave, etc.), health plan expenses, retirement plan expenses, workers’ compensation insurance, unemployment insurance, bus/rail/carpool expenses, tuition reimbursement expenses, and deferred compensation expenses. These costs are expressed as a rate for full-time regular staff. The rate is the pooled costs of the fringe benefits divided by the total salaries for full-time regular staff. To participate in SCAG’s fringe benefits program, staff must hold benefits-eligible positions as regular, at-will or limited-term positions. Some of these programs provide staff and their families with financial protection if they become ill or disabled. Others are designed to aid them in preparing for retirement or in meeting educational costs they incur for themselves. Others are designed to allow staff and their family’s time to recreate and spend time together. Some part-time staff, interns, temporary employees and temporary agency workers are not eligible for SCAG’s fringe benefits programs. The employee-associated costs are related to SCAG’s full-time staff to generate a fringe benefits burden rate. The fringe benefits burden is applied to all staff charges in OWP, General Fund and Indirect projects. A rate is applied to all OWP, GF and IC salaries, e.g., for every $1,000 of salaries, the FB budget is $769.86 (76.99%).

Staff

FringeOther

IC

OWP Budget

StaffFringe

Other

IC Budget

Staff

Fringe

Other

IC

GF Budget

FringeBenefits


Fringe Benefits Budget


Fringe Benefits Budget The following table shows the Fringe Benefits line item budget.


GL Account Line ItemAdopted

FY17Proposed

FY18 Incr (Decr)60002 Sick leave 282,871 273,466 (9,405) 60004 PFH 237,300 235,552 (1,748) 60003 Holiday 551,880 513,133 (38,747) 60001 Vacation 774,708 781,636 6,928 60110 PERS 3,901,253 3,992,214 90,961 60120 PARS 70,762 72,178 1,416 60200 Health insurance - actives 1,334,400 1,286,400 (48,000) 60201 Health insurance - retirees PAYGO 622,256 647,608 25,352 60202 Health insurance - retirees GASB 45 335,764 339,153 3,389 60210 Dental insurance 196,485 186,770 (9,715) 60220 Vision insurance 54,926 53,794 (1,132) 60225 Life insurance 84,219 86,963 2,744 60240 Medicare tax - employers 205,985 201,192 (4,793) 60245 Social security tax employers 54,022 54,430 408 60300 Tuition reimbursement 27,360 27,360 - 60310 Bus passes 148,147 148,840 693 60320 Carpool reimbursement 1,260 420 (840) 60400 Workers compensation 154,489 155,949 1,460 60405 Unemployment compensation Insurance 35,000 35,000 - 60410 Miscellaneous employee benefits 52,527 58,980 6,453 60415 SCAG 457 match 111,500 120,500 9,000 60450 Benefits administrative fees 4,043 3,346 (697) 60500 Automobile allowance 12,420 18,420 6,000

9,253,577 9,293,304 39,727


Indirect Cost Budget


Indirect Cost Budget (IC) What is the Indirect Cost Budget? The Indirect Cost Budget is established to provide funding for staff salaries, fringe benefits and other non-labor costs that are not attributable to an individual direct program project, except on a pro-rata basis. The Indirect Cost Allocation Plan (ICAP) is based on Caltrans guidelines and requires their approval. How is the Indirect Cost Budget Funded? An IC rate, approved by Caltrans, is applied to all productive staff salaries and fringe costs. For example, for every $1,000 of direct salaries and fringe, the IC budget is $824.54 (82.45%). A review of the comprehensive line item budget chart on page 11 shows the impact of this concept. Notice that the OWP (pg.17) and General Fund (pg.33) budgets have each allocated funds for indirect costs which represents each budget component’s share of funding the Indirect Cost program.

Staff

FringeOther

IC

OWP Budget

Staff

Fringe

Other

IC Budget

Staff

FringeOther

IC

GF Budget




Indirect Cost Budget The following table shows the IC budget by category.


GL Account Cost Category Adopted

FY17 Proposed

FY18 Incr (Decr)Staff 3,899,015$ 3,967,624$ 68,609$

54300 SCAG consultant 1,513,016 1,569,195 56,179 54340 Legal 200,000 50,000 (150,000) 55210 Software support 497,337 442,916 (54,421) 55220 Hardware support 64,320 66,253 1,933 55240 Repair- maintenance 26,450 15,000 (11,450) 55400 Office rent 818-office 1,660,000 1,230,000 (430,000) 55410 Office rent satellite 245,883 245,883 - 55420 Equipment leases 124,500 120,000 (4,500) 55430 Equip repairs and maintenance 11,323 26,500 15,177 55435 Security Services 100,000 100,000 - 55440 Insurance 154,999 183,373 28,374 55441 Payroll / bank fees 20,000 17,000 (3,000) 55445 Taxes 6,200 6,200 - 55460 Materials & equipment <$5K 17,500 14,000 (3,500) 55510 Office supplies 73,800 74,300 500 55520 Graphic Supplies 2,000 2,500 500 55530 Telephone 175,000 170,000 (5,000) 55540 Postage 10,000 10,000 - 55550 Delivery services 6,250 - (6,250) 55600 SCAG memberships 189,575 194,900 5,325 55620 Resource materials 54,205 54,800 595 55700 Depreciation - furniture & fixture 40,000 10,000 (30,000) 55710 Depreciation - computer 70,000 120,000 50,000 55715 Amortization - software 173,140 250,000 76,860 55720 Amortization - lease 8,000 37,500 29,500 55800 Recruitment adverting 50,000 20,000 (30,000) 55801 Recruitment - other 25,000 38,000 13,000 55810 Public notices 5,000 2,500 (2,500) 55820 Staff training 81,500 81,500 - 55830 Conferences/workshops 21,350 15,000 (6,350) 55920 Other meeting expense 3,200 2,500 (700) 55930 Miscellaneous other 6,000 3,500 (2,500) 55950 Temporary help 38,500 38,500 - 56100 Printing 50,500 30,000 (20,500) 58100 Travel 106,374 90,500 (15,874) 58101 Travel - local 14,150 13,300 (850) 58110 Mileage 46,825 18,300 (28,525)

Sub-total 9,790,912$ 9,331,544$ (459,368)$

50011 Fringe benefits 2,792,611 2,962,883 170,272 Total 12,583,523$ 12,294,427$ (289,096)$




IC Functional Activities The Indirect Cost budget is spread across several functional areas within the agency. The following chart describes the functional areas.

Group Area Functional Activity Administration Finance Finance is responsible for all financial

activities of the agency, including accounting, budget & grants, investment policy, contracts, procurement, internal audits, and directing outside audits.

Human Resources Human Resources is responsible for staff recruitment, employee relations, training, employee benefits, maintaining personnel records, and administration of personnel rules and systems.

Information Technology

Information Technology (IT) supports IT operations, computers for office staff, modeling and GIS capabilities, phone systems, video conferencing and networks as well as Facilities/property management for all of SCAG offices.

Agency-wide Management

The Agency-wide Management section is responsible for the management of Association staff, the Association’s budget, and day-to-day operations of the Association’s departments. The Executive Director is the official representative of the Association and its policies.

Legal Services Legal Services is responsible for all internal and external legal affairs of the Association.

Policy, Strategy & Public Affairs

Legislation This unit is responsible for interfacing with the legislative processes at the federal and state level.

Regional Services & Public Affairs

The primary responsibility of this unit is to maintain and expand governmental, community and private sector participation in the regional planning work of SCAG. This is done by working with cities and counties, local government officials, community and business interest groups.


DRAFT MARCH 2017


COMPREHENSIVE BUDGETSection III

Appendices


Budget Line Items


Description of Budget Line Item The following chart shows budget line items and a description.

Account/Line Item Description

500XX Staff Staff wages including non-worktime.

54300 SCAG Consultant Outside experts retained to provide special expertise.

54340 Legal Outside legal experts retained to provide special expertise.

54350 Professional Services Other services provided by outside professionals.

54360 Pass-Through Payments Payments received by SCAG but passed through to other agencies.

55210 Software Support Fees paid for telephone support and updates of SCAG’s high end desktop and network software.

55220 Hardware Support Fees paid for maintenance and repair contracts on SCAG’s computer servers.

55240 Repair Maintenance Processes that do not enhance function or extend the useful life of an asset are expensed as repairs.

5528X 3rd Party Contribution Like-kind contribution from other agencies that are match for SCAG’s grants.

55400 Office Rent 818-Offices Rent paid for SCAG’s main office.

55410 Office Rent Satellite Rent paid for SCAG’s satellite offices.

55420 Equipment Leases Fees paid for copier, telephone, postage, etc. equipment.

55430 Equipment Repairs And Maintenance Fees paid to outside vendors to repair SCAG owned equipment.

55435 Security Services The cost of physical security services at SCAG’s locations.

55440 Insurance SCAG’s liability insurance.


Budget Line Items



55441 Payroll / Bank Fees Fees paid for payroll processing & bank services.

55445 Taxes Personal property taxes levied on SCAG’s assets.

55460 Materials & Equipment <$5,000 Used to buy capital equipment with unit costs under $5,000. (do not need to depreciate)

55510 Office Supplies Routine office supplies and paper for copy machines.

55520 Graphic Supplies Materials used in the production of documents for agency communications, presentations, etc.

55530 Telephone SCAG’s monthly telephone fees paid for both voice and data lines.

55540 Postage Postage and delivery fees.

55550 Delivery Services Cost of outside courier delivery and other non-USPS services.

55600 SCAG Memberships Pays for SCAG to belong to various organizations.

55610 Professional Memberships Fees paid on behalf of SCAG employees to belong to certain professional organizations.

55620 Resource Materials / Subscriptions Fees for book purchases, subscriptions and data acquisition.

55700 Depreciation - Furniture & Fixtures The general fund buys assets that have a cost greater than $5,000 using account 55730, Capital Outlay. The cost is recovered when depreciation is charged to a grant using this account.

55710 Depreciation - Computer Same as above.

55715 Amortization - Software To account for amortization of software.

55720 Amortization - Lease To account for amortization of leasehold improvements.

55725 Fixed Asset Write-Down Adjustments to the carrying cost of capitalized assets.


Budget Line Items



55730 Capital Outlay Fixed asset purchases greater than $5,000. The cost is recovered when depreciation is charged to a grant.

55800 Recruitment Advertising Advertising in certain journals and publications regarding job opportunities at SCAG.

55801 Recruitment – Other Moving expenses and cost of sponsoring foreign employees (visas).

55810 Public Notices Legal advertising that SCAG must undertake to support certain programs or grants.

55820 Staff Training Used to provide access to outside training opportunities or to bring experts for in-house training.

55830 Conferences/Workshops Cost of educational and informational events attended by SCAG staff and elected officials.

55860 Scholarships Contributions by SCAG to offset the educational expense of selected students.

55910 RC/Committee Meetings Pays for the food and other expenses associated with hosting RC and committee meetings.

55912 RC Retreat The RC holds an annual off-site retreat. This budget pays for the actual meeting expenses such as meals and conference facilities.

55914 RC General Assembly The by-laws require an annual meeting of the membership. This budget pays for the actual meeting expenses such as meals and conference facilities.

55915 Demographic Workshop Pays for the meeting expenses of the annual workshop that addresses demographic issues.

55916 Economic Summit Pays for the meeting expenses of the annual summit that addresses economic issues.

55918 Housing Summit Pays for the expenses of the annual summit that addresses housing issues.

55920 Other Meeting Expense Pays for other, non-food expenses related to meeting support.

55930 Miscellaneous Other Pays for other, minor expenses not categorized elsewhere.

55940 Stipend-RC Meeting Stipends paid to RC Members for attending meetings.


Budget Line Items



55950 Temporary Help SCAG occasionally uses employment agencies to provide short term staffing.

55980 Contingency – General Fund Funds available for unforeseen spending.

56100 Printing Pays for outside printing costs of SCAG publications and brochures.

58100 Travel Pays for staff and RC travel on behalf of SCAG projects.

58101 Travel – Local Travel inside the SCAG region.

58110 Mileage Cost of automobile travel at the IRS rate per mile.

58150 Staff Lodging Expense General funds used to pay for staff lodging expenses, under certain conditions, greater than state or federal guidelines.

58200 Travel-Registration Fees Pays for conference and seminar registration fees.

58450 SCAG Rental Vehicles Rental vehicle costs.

58800 RC Sponsorships General funds allocated to events supported by RC actions.

60110 Retirement-PERS Pays for employee share of contributions to PERS.

60120 Retirement-PARS SCAG contribution to the supplemental defined benefit retirement plan.

60200 Health Insurance SCAG contribution for employee health insurance.

60201 Health Insurance-Retirees PAYGO Retiree health insurance premiums paid to CalPERS.

60202 Health Insurance-Retirees GASB 45 Retiree health insurance premiums paid to the California Employers’ Retiree Benefit Trust, as computed by an actuary.

60210 Dental Insurance SCAG contribution for employee dental insurance.

60220 Vision Insurance SCAG contribution for employee vision insurance.


Budget Line Items



60225 Life Insurance SCAG cost of life insurance for each benefit-eligible employee.

60240 Medicare Tax Employer Share SCAG pays a percentage of 1.45% (of payroll) contribution to Medicare for all employees hired after 1986.

60245 Social Security Tax Employers Employer’s share of social security on wages paid.

60300 Tuition Reimbursement All employees can participate in a tuition reimbursement program for work related classes.

60310 Transit Passes All employees who utilize public transportation to commute are eligible to be reimbursed up to a specified maximum.

60320 Carpool Reimbursement Eligible employees who are members of a carpool receive a specified monthly allowance.

60400 Workers Compensation Insurance This is mandated insurance for employees that provides a benefit for work-related injuries.

60405 Unemployment Comp Insurance Payments for unemployment insurance claims filed by former employees.

60410 Miscellaneous Employee Benefits The cost of SCAG’s Employee Assistance Program.

60415 SCAG 457 Match SCAG managers and directors receive matching funds for 457 Plan deferred compensation contributions.

60450 Benefits – Administrative Fees These fees pay for third parties who administer SCAG’s cafeteria plan.

60500 Automobile Allowance Allowances payable to executives in accordance with employment contracts.


Membership Assessment


SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS Proposed Membership Assessment Schedule

Fiscal Year 2017-18 as of February 7, 2017

UNINC POP COUNTIES/TOTAL ASSESSMENTS POP CITIES 2017-18 COUNTIES (6) IMPERIAL 39,902 7,042 LOS ANGELES 1,051,989 128,372 ORANGE 125,420 36,132 RIVERSIDE 364,413 57,344 SAN BERNARDINO 309,759 52,494 VENTURA 98,323 18,727

SUB-TOTAL 1,989,806 300,111 CITIES (189) ADELANTO 33,497 3,473 AGOURA HILLS 21,211 2,133 ALHAMBRA 86,782 8,203 ALISO VIEJO 50,509 4,983 ANAHEIM 358,136 32,537 APPLE VALLEY 74,656 7,126 ARCADIA 57,050 5,564 ARTESIA 16,883 1,748 AVALON 3,678 426 AZUSA 49,485 4,892 BALDWIN PARK 74,738 7,134 BANNING 30,834 3,237 BARSTOW 24,360 2,412 BEAUMONT 45,118 4,505 BELL 36,716 3,759 BELLFLOWER 76,363 7,278 BELL GARDENS 42,952 4,312 BEVERLY HILLS 34,763 3,585 BIG BEAR LAKE 4,905 535 BLYTHE 19,813 2,009 BRADBURY 1,123 200 BRAWLEY 26,566 2,858 BREA 43,710 4,380 BUENA PARK 83,347 7,898 BURBANK 105,110 10,079 CALABASAS 24,263 2,404






UNINC POP COUNTIES/TOTAL ASSESSMENTS POP CITIES 2017-18 CALEXICO 40,211 4,069 CALIMESA 8,289 836 CALIPATRIA 7,468 763 CAMARILLO 69,924 6,706 CANYON LAKE 10,681 1,198 CARSON 93,993 8,843 CATHEDRAL CITY 54,261 5,316 CERRITOS 49,412 4,886 CHINO 85,934 8,127 CHINO HILLS 78,866 7,500 CLAREMONT 36,218 3,715 COACHELLA 45,407 4,530 COLTON 53,351 5,235 COMMERCE 13,127 1,415 COMPTON 101,226 9,735 CORONA 164,659 15,365 COSTA MESA 114,603 10,922 COVINA 49,291 4,875 CUDAHY 24,602 2,434 CULVER CITY 40,448 4,090 CYPRESS 49,743 4,915 DANA POINT 33,415 3,466 DESERT HOT SPRINGS 29,048 3,078 DIAMOND BAR 57,081 5,566 DOWNEY 114,181 10,884 DUARTE 22,177 2,218 EASTVALE 63,162 6,106 EL CENTRO 45,170 4,509 EL MONTE 113,885 10,858 EL SEGUNDO 16,646 1,727 FILLMORE 15,529 1,628 FONTANA 209,895 19,380 FOUNTAIN VALLEY 56,714 5,534 FULLERTON 142,457 13,394 GARDEN GROVE 177,303 16,487 GARDENA 60,785 5,895 GLENDALE 201,668 18,650 GLENDORA 52,362 5,148 GRAND TERRACE 12,315 1,343 HAWAIIAN GARDENS 14,926 1,575






UNINC POP COUNTIES/TOTAL ASSESSMENTS POP CITIES 2017-18 HEMET 80,070 7,607 HERMOSA BEACH 19,801 2,007 HESPERIA 93,226 8,775 HIDDEN HILLS 1,872 266 HIGHLAND 53,645 5,261 HOLTVILLE 6,093 641 HUNTINGTON BEACH 195,212 18,077 HUNTINGTON PARK 59,718 5,800 IMPERIAL 18,165 1,862 INDIAN WELLS 5,412 580 INDIO 88,058 8,316 INDUSTRY 441 139 INGLEWOOD 116,648 11,103 IRVINE 258,386 23,684 IRWINDALE 1,415 226 JURUPA VALLEY 98,177 9,214 LA CANADA FLINTRIDGE 20,556 2,075 LA HABRA 62,064 6,009 LA HABRA HEIGHTS 5,459 585 LA MIRADA 49,639 4,906 LA PALMA 16,057 1,675 LA PUENTE 40,521 4,097 LA QUINTA 39,977 4,048 LA VERNE 33,200 3,447 LAGUNA BEACH 23,617 2,346 LAGUNA HILLS 30,681 3,223 LAGUNA NIGUEL 66,142 6,371 LAGUNA WOODS 16,213 1,689 LAKE ELSINORE 61,006 5,915 LAKE FOREST 83,910 7,948 LAKEWOOD 78,471 7,465 LANCASTER 157,094 14,693 LAWNDALE 33,496 3,473 LOMA LINDA 24,649 2,438 LOMITA 20,290 2,051 LONG BEACH 484,958 43,794 LOS ALAMITOS 11,738 1,292 LOS ANGELES 4,030,904 359,024 LYNWOOD 72,505 6,935 MALIBU 12,706 1,378






UNINC POP COUNTIES/TOTAL ASSESSMENTS POP CITIES 2017-18 MANHATTAN BEACH 35,297 3,633 MAYWOOD 28,219 3,005 MENIFEE 89,004 8,400 MISSION VIEJO 96,701 9,083 MONROVIA 37,531 3,831 MONTCLAIR 38,686 3,934 MONTEBELLO 63,924 6,174 MONTEREY PARK 61,346 5,945 MOORPARK 36,715 3,759 MORENO VALLEY 205,383 18,979 MURRIETA 113,795 10,850 NEEDLES 5,035 547 NEWPORT BEACH 84,270 7,980 NORCO 26,896 2,887 NORWALK 105,292 10,095 OJAI 7,477 764 ONTARIO 169,869 15,827 OXNARD 206,997 19,123 PALM DESERT 49,335 4,879 PALM SPRINGS 46,654 4,641 PALMDALE 160,072 14,958 PALOS VERDES ESTATES 13,712 1,467 PARAMOUNT 56,400 5,506 PASADENA 141,023 13,267 PERRIS 73,722 7,043 PICO RIVERA 64,272 6,205 PLACENTIA 52,263 5,139 POMONA 155,604 14,561 PORT HUENEME 22,702 2,265 RANCHO CUCAMONGA 175,251 16,305 RANCHO MIRAGE 18,070 1,854 RANCHO PALOS VERDES 43,041 4,320 REDLANDS 68,368 6,568 REDONDO BEACH 69,494 6,668 RIALTO 107,330 10,276 RIVERSIDE 324,696 29,569 ROLLING HILLS 1,943 272 ROLLING HILLS ESTATES 8,028 813 ROSEMEAD 55,231 5,402 SAN BERNARDINO 215,491 19,876






UNINC POP COUNTIES/TOTAL ASSESSMENTS POP CITIES 2017-18 SAN BUENAVENTURA 108,557 10,385 SAN CLEMENTE 66,245 6,380 SAN DIMAS 34,144 3,531 SAN FERNANDO 24,533 2,427 SAN GABRIEL 40,424 4,088 SAN JACINTO 47,656 4,730 SAN JUAN CAPISTRANO 36,085 3,703 SAN MARINO 13,566 1,454 SANTA ANA 342,930 31,188 SANTA CLARITA 219,611 20,242 SANTA FE SPRINGS 18,459 1,888 SANTA MONICA 93,640 8,811 SANTA PAULA 30,752 3,229 SEAL BEACH 25,078 2,726 SIERRA MADRE 11,013 1,227 SIGNAL HILL 11,673 1,286 SIMI VALLEY 127,167 12,037 SOUTH EL MONTE 20,814 2,097 SOUTH GATE 99,578 9,338 SOUTH PASADENA 26,028 2,810 STANTON 39,751 4,028 TEMECULA 109,064 10,430 TEMPLE CITY 36,534 3,743 THOUSAND OAKS 132,365 12,498 TORRANCE 147,175 13,813 TUSTIN 82,717 7,842 TWENTYNINE PALMS 26,138 2,820 UPLAND 75,774 7,226 VERNON 210 119 VICTORVILLE 123,510 11,712 VILLA PARK 5,948 628 WALNUT 30,152 3,176 WEST COVINA 107,873 10,325 WEST HOLLYWOOD 35,923 3,688 WESTLAKE VILLAGE 8,384 844 WESTMINSTER 94,073 8,850 WESTMORELAND 2,256 300 WILDOMAR 35,168 3,621 WHITTIER 88,341 8,341 YORBA LINDA 67,637 6,503






UNINC POP COUNTIES/TOTAL ASSESSMENTS POP CITIES 2017-18 YUCCA VALLEY 21,281 2,139 YUCAIPA 53,779 5,273 SUB-TOTAL 16,686,338 1,569,192

GRAND TOTAL-ASSESSMENTS 18,676,144 1,869,303 COMMISSIONS SANBAG 2,139,570 25,000 RCTC 2,347,828 25,000 VCTC 856,508 10,000 Transportation Corridor Agency 10,000 OCTA 3,183,011 25,000 Air Districts 10,000 SUB-TOTAL 105,000 TOTAL MEMBERSHIP AND ASSESSMENTS 1,974,303


SCAG Salary Schedule


Classification Minimum Minimum Midpoint Midpoint Maximum Maximum Hourly Hourly Hourly

1 Accountant I $58,178.59 $27.97 $66,897.73 $32.16 $75,616.86 $36.35 Monthly2 Accountant II $63,404.97 $30.48 $72,914.44 $35.06 $82,423.91 $39.63 Monthly3 Accountant III $70,390.48 $33.84 $80,945.23 $38.92 $91,499.98 $43.99 Monthly4 Accounting Systems Analyst $77,987.86 $37.49 $89,689.86 $43.12 $101,391.87 $48.75 Monthly5 Accounting Technician $45,533.28 $21.89 $52,365.83 $25.18 $59,198.37 $28.46 Hourly6 Administrative Assistant $51,601.11 $24.81 $59,329.32 $28.52 $67,057.54 $32.24 Hourly7 Assistant Analyst to the Ex Director $67,996.53 $32.69 $78,185.33 $37.59 $88,374.12 $42.49 Monthly8 Assistant Internal Auditor $77,919.09 $37.46 $89,595.17 $43.07 $101,271.25 $48.69 Monthly9 Assistant Regional Planner $64,738.25 $31.12 $74,459.67 $35.80 $84,181.09 $40.47 Monthly

10 Assistant to the Executive Director $109,205.74 $52.50 $125,590.61 $60.38 $141,975.48 $68.26 Monthly11 Associate Analyst to the Ex Director $80,762.57 $38.83 $92,874.29 $44.65 $104,986.00 $50.47 Monthly12 Associate Regional Planner $75,474.55 $36.29 $86,798.40 $41.73 $98,122.25 $47.17 Monthly13 Budget and Grants Analyst I $63,546.15 $30.55 $73,076.84 $35.13 $82,607.52 $39.72 Monthly14 Budget and Grants Analyst II $74,530.67 $35.83 $85,714.00 $41.21 $96,897.32 $46.59 Monthly15 Chief Counsel/Director of Legal Services $190,459.68 $91.57 $219,032.54 $105.30 $247,605.40 $119.04 Monthly16 Chief Operating Officer $208,165.25 $100.08 $239,390.04 $115.09 $270,614.82 $130.10 Monthly17 Chief Financial Officer $181,261.12 $87.14 $208,452.89 $100.22 $235,644.66 $113.29 Monthly18 Chief Information Officer $172,531.61 $82.95 $198,420.47 $95.39 $224,309.33 $107.84 Monthly19 Clerk of the Board $97,598.59 $46.92 $112,231.74 $53.96 $126,864.89 $60.99 Monthly20 Contracts Administrator I $63,546.15 $30.55 $73,076.84 $35.13 $82,607.52 $39.72 Monthly21 Contracts Administrator II $74,530.67 $35.83 $85,714.00 $41.21 $96,897.32 $46.59 Monthly22 Contracts and Purchasing Assistant $51,567.57 $24.79 $59,308.92 $28.51 $67,050.26 $32.24 Hourly23 Database Administrator $86,563.38 $41.62 $99,545.41 $47.86 $112,527.45 $54.10 Monthly24 Department Manager $137,635.68 $66.17 $158,281.03 $76.10 $178,926.38 $86.02 Monthly25 Deputy Clerk of the Board $78,041.60 $37.52 $89,806.08 $43.18 $101,570.56 $48.83 Monthly26 Deputy Director (Division) $158,512.27 $76.21 $182,290.42 $87.64 $206,068.56 $99.07 Monthly27 Deputy Executive Director $198,068.68 $95.23 $227,788.10 $109.51 $257,507.53 $123.80 Monthly28 Deputy Legal Counsel I $100,262.18 $48.20 $115,307.18 $55.44 $130,352.19 $62.67 Monthly29 Deputy Legal Counsel II $120,314.18 $57.84 $138,368.18 $66.52 $156,422.19 $75.20 Monthly30 Division Director $172,531.61 $82.95 $198,420.47 $95.39 $224,309.33 $107.84 Monthly31 GIS Analyst $74,780.16 $35.95 $85,997.18 $41.34 $97,214.21 $46.74 Monthly32 Grants Administrator $90,195.04 $43.36 $103,713.58 $49.86 $117,232.13 $56.36 Monthly33 Graphics Designer $60,134.18 $28.91 $69,154.67 $33.25 $78,175.15 $37.58 Monthly34 Human Resources Analyst $69,600.02 $33.46 $80,033.69 $38.48 $90,467.35 $43.49 Monthly35 Human Resources Assistant $59,674.57 $28.69 $68,624.42 $32.99 $77,574.28 $37.30 Hourly 36 Internal Auditor $137,635.68 $66.17 $158,281.03 $76.10 $178,926.38 $86.02 Monthly37 Lead Accountant $98,383.51 $47.30 $113,144.86 $54.40 $127,906.21 $61.49 Monthly38 Lead Budget & Grants Analyst $90,187.33 $43.36 $103,706.73 $49.86 $117,226.13 $56.36 Monthly39 Lead Graphics Designer $71,536.61 $34.39 $82,260.92 $39.55 $92,985.24 $44.70 Monthly40 Lead Operations Technician $71,598.86 $34.42 $82,341.34 $39.59 $93,083.83 $44.75 Monthly41 Lead Programmer Analyst $100,323.59 $48.23 $115,368.43 $55.47 $130,413.26 $62.70 Monthly42 Legislative Analyst I $59,255.10 $28.49 $68,142.10 $32.76 $77,029.10 $37.03 Monthly43 Legislative Analyst II $70,994.56 $34.13 $81,643.74 $39.25 $92,292.93 $44.37 Monthly

Ranges

Time Base


SCAG Salary Schedule


Classification Minimum Minimum Midpoint Midpoint Maximum Maximum Hourly Hourly Hourly

44 Legislative Analyst III $82,125.49 $39.48 $94,435.44 $45.40 $106,745.39 $51.32 Monthly45 Legislative Analyst IV $93,129.65 $44.77 $107,100.36 $51.49 $121,071.08 $58.21 Monthly46 Management Analyst $76,040.24 $36.56 $87,450.08 $42.04 $98,859.92 $47.53 Monthly47 Member Relations Officer I $61,491.14 $29.56 $70,713.50 $34.00 $79,935.86 $38.43 Monthly48 Member Relations Officer II $73,673.60 $35.42 $84,724.64 $40.73 $95,775.68 $46.05 Monthly49 Member Relations Officer III $85,224.57 $40.97 $97,999.04 $47.11 $110,773.52 $53.26 Monthly50 Member Relations Officer IV $96,643.98 $46.46 $111,141.89 $53.43 $125,639.80 $60.40 Monthly51 Office Assistant $44,483.71 $21.39 $51,162.91 $24.60 $57,842.10 $27.81 Hourly 52 Office Services Specialist $44,483.71 $21.39 $51,162.91 $24.60 $57,842.10 $27.81 Hourly 53 Operations Supervisor $84,471.30 $40.61 $94,255.62 $45.32 $104,039.94 $50.02 Monthly54 Operations Technician $44,483.71 $21.39 $51,162.91 $24.60 $57,842.10 $27.81 Hourly 55 Operations Technician II $53,407.01 $25.68 $61,414.08 $29.53 $69,421.15 $33.38 Hourly 56 Operations Technician III $59,674.57 $28.69 $68,624.42 $32.99 $77,574.28 $37.30 Hourly 57 Planning Technician $60,758.88 $29.21 $69,879.39 $33.60 $78,999.90 $37.98 Hourly 58 Program Manager I $102,074.92 $49.07 $117,378.14 $56.43 $132,681.37 $63.79 Monthly59 Program Manager II $109,205.74 $52.50 $125,590.61 $60.38 $141,975.48 $68.26 Monthly60 Programmer Analyst $74,581.86 $35.86 $85,772.84 $41.24 $96,963.83 $46.62 Monthly61 Public Affairs Specialist I $61,491.14 $29.56 $70,713.50 $34.00 $79,935.86 $38.43 Monthly62 Public Affairs Specialist II $73,673.60 $35.42 $84,724.64 $40.73 $95,775.68 $46.05 Monthly63 Public Affairs Specialist III $85,224.57 $40.97 $97,999.04 $47.11 $110,773.52 $53.26 Monthly64 Public Affairs Specialist IV $96,643.98 $46.46 $111,141.89 $53.43 $125,639.80 $60.40 Monthly65 Receptionist $44,483.71 $21.39 $51,162.91 $24.60 $57,842.10 $27.81 Hourly 66 Regional Planner Specialist $95,398.12 $45.86 $109,699.82 $52.74 $124,001.53 $59.62 Monthly67 Senior Accountant $77,911.38 $37.46 $89,596.88 $43.08 $101,282.39 $48.69 Monthly68 Senior Administrative Assistant $59,674.57 $28.69 $68,624.42 $32.99 $77,574.28 $37.30 Hourly 69 Senior Analyst to the Ex Director $91,338.62 $43.91 $105,039.42 $50.50 $118,740.21 $57.09 Monthly70 Senior Budget & Grants Analyst $81,986.22 $39.42 $94,287.88 $45.33 $106,589.54 $51.24 Monthly71 Senior Contracts Administrator $81,986.22 $39.42 $94,287.88 $45.33 $106,589.54 $51.24 Monthly72 Senior Economist $93,368.37 $44.89 $107,376.30 $51.62 $121,384.22 $58.36 Monthly73 Senior Graphic Designer $67,805.34 $32.60 $77,973.67 $37.49 $88,142.00 $42.38 Monthly74 Senior Human Resources Analyst $84,787.79 $40.76 $97,516.10 $46.88 $110,244.41 $53.00 Monthly75 Senior Management Analyst $83,646.80 $40.21 $96,197.63 $46.25 $108,748.45 $52.28 Monthly76 Senior Operations Technician $65,649.99 $31.56 $75,489.52 $36.29 $85,329.05 $41.02 Monthly77 Senior Programmer Analyst $90,886.60 $43.70 $104,510.95 $50.25 $118,135.29 $56.80 Monthly78 Senior Regional Planner $83,037.14 $39.92 $95,493.82 $45.91 $107,950.50 $51.90 Monthly79 Senior Regional Planner Specialist $102,074.92 $49.07 $117,378.14 $56.43 $132,681.37 $63.79 Monthly80 Transportation Modeler I $63,830.21 $30.69 $73,404.74 $35.29 $82,979.27 $39.89 Monthly81 Transportation Modeler II $75,474.55 $36.29 $86,798.40 $41.73 $98,122.25 $47.17 Monthly82 Transportation Modeler III $89,068.51 $42.82 $102,435.47 $49.25 $115,802.42 $55.67 Monthly83 Transportation Modeler IV $102,074.92 $49.07 $117,378.14 $56.43 $132,681.37 $63.79 Monthly84 Transportation Modeling Prog Mgr $109,205.74 $52.50 $125,590.61 $60.38 $141,975.48 $68.26 Monthly85 Web/Graphic Designer $66,149.74 $31.80 $76,070.97 $36.57 $85,992.19 $41.34 Monthly

Ranges

Time Base


818 West 7th Street, 12th FloorLos Angeles, CA 90017Phone: (213) 236-1800Fax: (213) 236-1825

The Southern California Association of Governments (SCAG) is the nation’s largest metropolitan planning organization and council of governments. To better serve the 18 million residents and 191 cities it represents, SCAG has an office in each of its six member counties: Imperial, Los Angeles, Orange, Riverside, San Bernardino and Ventura. For more information about SCAG call (213) 236-1800 or visit us at www.scag.ca.gov.

IMPERIAL COUNTY1405 North Imperial Avenue, Suite 1El Centro, CA 92243Phone: (760) 353-7800Fax: (760) 353-1877

ORANGE COUNTYOCTA Building600 South Main Street, Suite 1233Orange, CA 92868Phone: (714) 542-3687Fax: (714) 560-5089

RIVERSIDE COUNTY3403 10th Street, Suite 805Riverside, CA 92501Phone: (951) 784-1513Fax: (951) 784-3925

SAN BERNARDINO COUNTYSanta Fe Depot1170 West 3rd Street, Suite 140San Bernardino, CA 92418Phone: (909) 806-3556Fax: (909) 806-3572

VENTURA COUNTY950 County Square Drive, Suite 101Ventura, CA 93003Phone: (805) 642-2800Fax: (805) 642-2260

please recycle 2730 2017.02.10

REGIONAL OFFICES


DATE: March 2, 2017


FROM: Joann Africa, Chief Counsel/Director of Legal Services, 213-236-1928, [email protected]

SUBJECT: Memorandum of Understanding (MOU) for Transportation Planning and Programming

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Approve the updated MOU between the State of California and SCAG which establishes the general transportation planning and programming process and the respective responsibilities of the Parties, and authorize SCAG’s Executive Director to execute the MOU on SCAG’s behalf. EXECUTIVE SUMMARY: Over the course of several weeks, staff from the State of California Department of Transportation (Caltrans) and SCAG staff have been engaged in updating the federally mandated MOU for Planning and Programming between the State and SCAG. The MOU (attached herein) would replace the current MOU executed by the parties in 2005 and was prepared to outline the general transportation planning and programming process, reflect the current responsibilities and practices for metropolitan planning by the parties, and update citations, including new regulations. STRATEGIC PLAN: This item supports Goal 1 (Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies) of the Strategic Plan. BACKGROUND: Federal law requires that MPOs and States determine their mutual responsibilities in carrying out the metropolitan transportation planning process. These responsibilities are to be clearly identified in a written agreement between the MPO and State serving the metropolitan planning area. SCAG and Caltrans (acting on behalf of the State of California) satisfies this requirement set forth in 23 CFR 450.314 by the execution of a Memorandum of Understanding for Planning and Programming. The current Planning and Programming MOU between SCAG and Caltrans was executed in 2005, and recent efforts were made by staff from both agencies to update the agreement. After several rounds of review, the attached MOU represents a comprehensive and up to date agreement which highlights the key and current responsibilities of the State and SCAG as well as updates appropriate citations and references to regulations. SCAG staff seeks Regional Council approval of the MOU and authorization for SCAG’s Executive Director to sign the agreement on SCAG’s behalf. Upon execution by SCAG, the MOU will be sent to Caltrans for full execution.

AGENDA ITEM NO. 6


FISCAL IMPACT: Staff’s work on the matter is included in FY 2016-17 OWP 810.00120.09. ATTACHMENT: Memorandum of Understanding (MOU) Comprehensive Federal and State Transportation Planning and Programming


DATE: March 2, 2017


FROM: Frank Wen, Acting Director, Land Use and Environmental Planning; (213) 236-1854; [email protected]

SUBJECT: Proposed Protocol for Distributing Sub-jurisdictional Level Population, Household, and Employment Data to Regional Stakeholders

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Adopt the proposed Protocol for Distributing Sub-jurisdictional Level Population, Household and Employment Data, as recommended by the Community, Economic and Human Development (CEHD) Committee in November 2016. EXECUTIVE SUMMARY: Based upon guidance from the CEHD and SCAG’s Technical Working Group, SCAG established a proposed Protocol for Distribution of Sub-jurisdictional Level Population, Household and Employment Data (“Protocol”) that aims to expedite the dissemination of the 2016 RTP/SCS growth forecast for the purposes of research and local planning, while also upholding the adopted principles of the Policy Growth Forecast. STRATEGIC PLAN: This item supports SCAG’s Strategic Plan, Goal 1: Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies; Objective: a) Create and facilitate a collaborative and cooperative environment to produce forward thinking regional plans. BACKGROUND: Historically, SCAG has had a process to distribute sub-jurisdictional data from adopted RTP/SCSs. Staff has been working since spring 2016 to delineate the process in writing to expedite requests and clarify the process for all data requestors. The 2016 RTP/SCS Policy Growth Forecast includes estimates and projections of population, households, and employment at the sub-jurisdictional level (i.e. Tier 1 and Tier 2 Transportation Analysis Zones (TAZs)) throughout the SCAG region. This forecast was developed and adopted with the following core principles, which are listed on Page 70 of the final Plan:

Principle #1: The preferred scenario will be adopted at the jurisdictional level, thus directly reflecting the population, household and employment growth projections derived from the local input process and previously reviewed and approved by local jurisdictions. The preferred scenario maintains these projected jurisdictional growth totals, meaning future growth is not reallocated from one local jurisdiction to another.

AGENDA ITEM NO. 7


Principle #2: The preferred scenario at the Transportation Analysis Zone (TAZ) level is controlled to be within the density ranges* of local general plans or input received from local jurisdictions. (*: With the exception of the six percent of TAZs that have average density below the density range of local general plans. The TAZs showing lower densities than GP designations are consistent with existing conditions and future land use and growth projections provided by local jurisdictions. SCAG did not lower the growth.) Principle #3: For the purpose of determining consistency for California Environmental Quality Act (CEQA), lead agencies such as local jurisdictions have the sole discretion in determining a local project’s consistency with the 2016 RTP/SCS. Principle #4: TAZ level data or any data at a geography smaller than the jurisdictional level has been utilized to conduct required modeling analyses and is therefore advisory only and non-binding given that sub-jurisdictional forecasts are not adopted as part of the 2016 RTP/ SCS. TAZ level data may be used by jurisdictions in local planning as it deems appropriate. There is no obligation by a jurisdiction to change its land use policies, General Plan, or regulations to be consistent with the 2016 RTP/SCS Principle #5: SCAG will maintain communication with agencies that use SCAG sub-jurisdictional level data to ensure that the “advisory and non-binding” nature of the data is appropriately maintained. In addition, consistent with the above stated principles, the preferred scenario and corresponding forecast of population, household and employment growth is adopted at the jurisdictional level as part of the 2016 RTP/SCS and sub-jurisdictional level data and/or maps associated with the 2016 RTP/SCS is advisory only. For purposes of qualifying for future funding opportunities and/ or other incentive programs, sub-jurisdictional data and/or maps used to determine consistency with the Sustainable Communities Strategy shall only be used at the discretion and with the approval of the local jurisdiction. However, this does not otherwise limit the use of the sub-jurisdictional data and/or maps by SCAG, CTCs, Councils of Governments, SCAG Subregions, Caltrans and other public agencies for transportation modeling and planning purposes. Any other use of the sub-jurisdictional data and/or maps not specified herein, shall require agreement from the Regional Council, respective policy committees and local jurisdictions. [Emphasis added].

In spring 2016, SCAG received a request from the non-profit organization Climate Resolve to provide Tier 1 TAZ sub-jurisdictional growth forecast and transportation modeling data for the High Desert Corridor in Los Angeles County for the purpose of commenting on Metro’s ballot measure project. As Climate Resolve is a non-governmental organization, approval from SCAG’s Regional Council was


needed to release the information, along with agreement from the CEHD and the impacted local jurisdictions (City of Palmdale and County of Los Angeles) in accordance with the above Principles in the 2016 RTP/SCS. Climate Resolve’s request for data was received shortly after the adoption of the Plan, on April 18th, 2016. After successfully receiving approval from the impacted local jurisdictions, CEHD, and Regional Council, this data was delivered to Climate Resolve during the week of September 5th, 2016. In examining the length of time required to complete the process prescribed under the 2016 RTP/SCS, SCAG staff initiated a discussion with our Technical Working Group to develop a comprehensive protocol for data distribution that could expedite future requests while also ensuring that the “advisory” and “non-binding” nature of the Policy Growth Forecast is appropriately maintained (as described in Principle #5 above). Table 1 in Attachment #1 to this staff report “Proposed Protocol for Distributing Sub-jurisdictional Level Population, Household, and Employment Data” lists the information needed from a given requestor based on the purpose of their request. It is important to note that with the adoption of this Protocol and reference to the Protocol in the 2016-2040 Regional Transportation Plan/Sustainable Communities Strategy (2016 RTP/SCS) Amendment # 1, approval from the Regional Council and impacted policy committees will no longer be required to release data to non-public entities, including individuals, for planning work or general research purposes. Approval from the impacted jurisdiction will still be required, however, for requests from non-public entities for non-research purposes and for requests from the general public (in the case of the latter, staff will encourage the requestor to seek data directly from the impacted jurisdiction). This revision has been included in the 2016 RTP/SCS Amendment #1, and notes that the language in paragraph #3 on Page 70 of the Plan is amended to read:

“In addition, consistent with the above stated principles, the preferred scenario and corresponding forecast of population, household and employment growth is adopted at the jurisdictional level as part of the 2016 RTP/SCS and sub-jurisdictional level data and/or maps associated with the 2016 RTP/SCS is advisory only. For purposes of qualifying for future funding opportunities and/or other incentive programs, sub-jurisdictional data and/or maps used to determine consistency with the Sustainable Communities Strategy shall only be used at the discretion and with the approval of the local jurisdiction. However, this does not otherwise limit the use of the sub-jurisdictional data and/or maps by SCAG, CTCs, Councils of Governments, SCAG Subregions, Caltrans, and other public agencies for transportation modeling and planning purposes.” Any other use of the sub-jurisdictional data and/or maps not specified herein, shall require agreement from the Regional Council, respective policy committees and local jurisdictions.

Access to subjurisdictional data will be in accordance with the Regional Council approved “Protocol for Distributing Sub-jurisdictional Population, Household, and Employment Data”.


FISCAL IMPACT: Staff time and costs to process the requested data are budgeted in the FY16/17 OWP (070.02665.02 - Growth Forecasting - Development, Outreach, and Collaboration) ATTACHMENT/S: 1. Proposed Protocol for Distributing Sub-jurisdictional Level Population, Household, and Employment

Data 2. Sample Model Data Request Form (MDRF) 3. Sample Model Data Usage Agreement (MDUA)


Proposed Protocol for Distributing Sub-jurisdictional Level

Population, Household, and Employment Data March 2017

The 2016 RTP/SCS Policy Growth Forecast includes estimates and projections of population, households, and employment at the subjurisdictional level (i.e. Tier 1 and Tier 2 Transportation Analysis Zones (TAZs)) throughout the SCAG region. This forecast was developed and adopted with the following core principles, which are listed on Page 70 of the final Plan:

Principle #1: The preferred scenario will be adopted at the jurisdictional level, thus directly reflecting the population, household and employment growth projections derived from the local input process and previously reviewed and approved by local jurisdictions. The preferred scenario maintains these projected jurisdictional growth totals, meaning future growth is not reallocated from one local jurisdiction to another. Principle #2: The preferred scenario at the Transportation Analysis Zone (TAZ) level is controlled to be within the density ranges* of local general plans or input received from local jurisdictions. (* With the exception of the six percent of TAZs that have average density below the density range of local general plans. The TAZs showing lower densities than GP designations are consistent with existing conditions and future land use and growth projections provided by local jurisdictions. SCAG did not lower the growth.) Principle #3: For the purpose of determining consistency for California Environmental Quality Act (CEQA), lead agencies such as local jurisdictions have the sole discretion in determining a local project’s consistency with the 2016 RTP/SCS. Principle #4: TAZ level data or any data at a geography smaller than the jurisdictional level has been utilized to conduct required modeling analyses and is therefore advisory only and non-binding given that sub-jurisdictional forecasts are not adopted as part of the 2016 RTP/ SCS. TAZ level data may be used by jurisdictions in local planning as it deems appropriate. There is no obligation by a jurisdiction to change its land use policies, General Plan, or regulations to be consistent with the 2016 RTP/SCS. Principle #5: SCAG will maintain communication with agencies that use SCAG sub-jurisdictional level data to ensure that the “advisory and non-binding” nature of the data is appropriately maintained. In addition, consistent with the above stated principles, the preferred scenario and corresponding forecast of population, household and employment growth is adopted at the jurisdictional level as part of the 2016 RTP/SCS and sub-jurisdictional level data and/or maps associated with the 2016 RTP/SCS is advisory only. For purposes of qualifying for future funding opportunities and/or other incentive programs, sub-jurisdictional data and/or maps used to determine consistency with the Sustainable Communities Strategy shall only be used at the discretion and with the approval of the local jurisdiction. However, this does not otherwise limit the use of the sub-jurisdictional data and/or maps by SCAG, CTCs, Councils of Governments, SCAG Subregions, Caltrans and other public agencies for transportation modeling and planning purposes.

Access to sub-jurisdictional data will be in accordance with the Regional Council-approved “Proposed Protocol for Distributing Sub-jurisdictional Level Population, Household, and Employment Data”.


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ATTACHMENT 1

To make sure that Principles #1 through #5 of the Policy Growth Forecast are enforced, all requests will require the completion of a Model Data Request Form (MDRF) and Model Data Usage Agreement (MDUA). The MDRF (included as Attachment #2) helps to get more information about the nature of the request and the requesting agency. The MDUA (Attachment #3) is a confidentiality agreement that specifies data may not be released or shared below the jurisdictional level and provides instructions of data release/approval protocols, detailed information about the non-binding and advisory nature of the data, and limitations and proper usage of subregional data and regional model data. The MDUA also cites the intended usage of the data, purpose of the research, likely end results (e.g. subregional contract report, traffic modeling, paper or journal publication, class project, etc.), and levels of anticipated reporting of the dataset (e.g. regional, sub-regional, or jurisdictional tables, charts, graphics, etc.). Table 1: Proposed Protocol for Tier 1 and Tier 2 Sub-jurisdictional Socioeconomic Data Distribution

Number Request Type

Model Data Request

Form Required

(Yes/No)

Model Data Usage

Agreement Required

(Yes/No)

Provide Email or Letter

on Agency/

Organization's

Letterhead

(Yes/No)

Provide Approval

Letter from Impacted

Local Jurisdiction(s)

(Yes/No)

1 Requests from funding or regulatory agencies for

subjurisdictional data intended for planning work (this would

include agencies such as CTCs, FHWA, FTA, EPA, Caltrans, ARB,

AQMD, etc.)

Yes Yes Yes No

2 Requests from local jurisdictions of their own jurisdiction’s data Yes Yes Yes No

3 Requests for subjurisdictional data intended for planning work

from subregions or local jurisdictions for areas oustide their

jurisdictional or agency boundaryYes Yes Yes No

4 Requests from other public agencies (e.g., School Districts,

Metropolitan Water District (MWD), Sanitation Districts, and

other government or government regulated agencies as

deemed appropriate by SCAG) for subjurisdictional data

intended for planning work

Yes Yes Yes No

5 Requests from SCAG consultants working on SCAG projects Yes Yes No No

6 Requests from consultants working on local projects for

subregions, local jurisdictions, and other public agencies Yes YesYes (from sponsoring

agency)No

7 Requests for subjurisdictional data from research organizations,

such as universities, non‐profits and policy institutes, for

general research purposesYes Yes

Yes (including

description of data

request)

No

8 Requests from other organizations for non‐research purposesYes Yes Yes Yes

9 Requests from individuals in the general public (note: SCAG will

suggest requestors seek data directly from affected local

jurisdictions or subregions before requesting data from SCAG)Yes Yes Yes Yes



MODEL DATA REQUEST FORM

This Model Data Request Form is between the Requester and the Southern California Association of Governments (“SCAG”). The purpose of this Request Form is to provide a mechanism for SCAG to log and maintain the data requests that are received for modeling and forecasting data.

Please fill in this form in its entirety, sign and return form to Cheryl Leising at [email protected] and Hsi-Hwa Hu at [email protected]. Pending approval, the request will then be given a timeframe for completion and forwarded to the appropriate staff member who will fulfill the data requested. Please note that in-house projects and tasks take priority, adjust time for your request accordingly. NOTE: For consultants or those working with a jurisdiction and/or public agency, please attach a written request on jurisdiction/agency letterhead (or email). Please send the attachment with your request as a PDF file.

Today’s Date:

Date request needed by (please allow a min. of 45 day lead time):

Company/Agency/Consultant

Name:

Requester Name: Contact Information: Email: Phone:

Requested Data (please provide a brief and specific listing of requested information including the model year and location if applicable for request):

Purpose of the Request (please provide a brief description of request- i.e.; purpose, methodology and expected finding or outcome from the request):

RTP year(s) data is including/requested: FOR SCAG USE ONLY:

SCAG employee assigned to request:

Timeframe to complete request:

Additional information needed:


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ATTACHMENT 2

Model Data Usage Agreement (Interim Version, Dated March 2017)

Based on guidance from the 2016 – 2040 Regional Transportation Plan and Sustainable Communities Strategy (2016 RTP/SCS), this Model Data Usage Agreement ("Agreement") is entered into by and between the Southern California Association of Governments, hereinafter referred to as "SCAG," and XXXXXXXX, a (provide type of organization), hereinafter referred to as "Requester," collectively referred to as the "Parties" to ensure the “advisory and non-binding” nature of SCAG’s subjurisdictional data is appropriately maintained. Please refer to Pages 70-71 of the 2016 RTP/SCS for more information.

Note: The "Requester" is the party who will be working directly with the provided subjurisdictional data/modeling information and will conduct the actual data analysis.

RECITALS

Whereas, SCAG is providing technical assistance to the Requester in the development of subjurisdictional data or

data analysis for the "XXXXXXXX" project, hereinafter referred to as "the Project"; and

Whereas, the Requester seeks use of certain subregional data and modeling information from SCAG in order

to conduct its work for the Project; and Whereas, the Requester falls under the category of (type of organization; e.g. public agency) under SCAG’s

Data Distribution Protocol, dated March 2017.

Whereas, SCAG is willing to provide the Requester use of certain SCAG subregional data and modeling

information, as further specified below, based upon the terms and conditions of this Agreement.

Now, therefore, the Parties agree as follows:

I. GENERAL PROVISIONS

1. The above Recitals are incorporated as part of this Agreement by this reference.

2. This Agreement, when signed by SCAG and the Requester, shall serve as authorization for the Requester to

obtain and use certain subregional data and modeling information from SCAG as further detailed herein.

3. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by

both Parties.

4. This Agreement is not assignable, in whole or in part, to any third party.

II. MODELING INFORMATION - ACCESS & USE

1. Requester has requested access and use of certain SCAG subregional data and modeling data as specified in Section V below.

2. In response to the request by Requester, SCAG shall provide to Requester access to the SCAG subregional

data and modeling information set forth in Article V herein, hereinafter referred to as "Modeling Information." This Modeling Information shall only be used by Requester in a manner that complies with the conditions of this Agreement and is consistent with the stated Purpose of the Request ("Stated Purpose"), as specified in Section VI below.


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ATTACHMENT 3

Model Data Usage Agreement (Interim Version)Page 2

3. Requester shall be authorized to use and modify the Modeling Information consistent with the Stated

Purpose of this Agreement. If requested by SCAG, the Requester shall provide SCAG with complete copies of all modified Modeling Information.

4. SCAG will provide only the portion of the modeling scripts (GISDK code) needed to support the Requestor's

model development needs and requirements. Section "V. REQUESTED MODELING INFORMATION" shall clearly specify the portion of the Scripts required by the Requester. If additional sections of the model code are needed in the future as part of the Project, an addendum to this Agreement will be processed to provide the required model code.

5. In the event that the Requester modifies the Modeling Information provided by SCAG, Requester agrees to

include the following statement in any written reference relating to the Modeling Information as provided herein:

"The following modeling analysis was performed by XXXXXXXX based upon modeling information originally developed by the Southern California Association of Governments (SCAG). SCAG is not responsible for how the Model is applied or for any changes to the model scripts, model parameters, or model input data. The resulting modeling data does not necessarily reflect the official views or policies of SCAG. SCAG shall not be held responsible for the modeling results and the content of the documentation."

6. Requester shall not use the Modeling Information for any other purpose except as set forth in the Stated

Purpose of this Agreement. In addition, Requester shall only use the Modeling Information in conjunction with the Project.

7. Except as specifically provided in this Agreement, Requester shall not use, release, reproduce, distribute,

publish, maintain, and update for future use, loan, rent, pledge, license, assign, or otherwise transfer the Modeling Information acquired from SCAG, with or without any monetary compensation paid to Requester, without the prior written permission of SCAG. Secondary or any third party distribution or use of the Modeling Information obtained under this Agreement is strictly prohibited. Moreover, Requester shall not store or transmit the Modeling Information in or to any web site, newsgroup, mailing list, or electronic bulletin board, or regularly or systematically store the Modeling Information in electronic or print form, without the prior written permission of SCAG, except that Requester may store the Modeling Information in electronic or print form in order to carry out Requester's work for Modeling Information in conjunction with the Project. Any breach of these restrictions may result in immediate termination of this Agreement and liability for damages.

8. All Modeling Information received from SCAG by Requester shall be destroyed by Requester immediately

after its approved use has ended and/or the Stated Purpose is otherwise completed.

Ill. DISCLAIMER OF LIABILITY AND HOLD HARMLESS AGREEMENT

1. Modeling Information shall be provided to the Requester by SCAG in an "as-is" condition, with no guarantee

or warranty of format, completeness, or fitness for any use, expressed or implied. No oral or written information or advice given by SCAG shall be construed as a warranty, except as to ownership and/or copyright. No oral or written information or advice given by the Agency or Consultant, or other participating agency with respect to the subject Modeling Information shall be construed as a warranty. This disclaimer shall survive the termination of this Agreement.


Model D a t a Usage Agreement (Interim Version)

Page 3

2. The Requester shall hold SCAG harmless for any incidental, consequential, or special damages arising

out of the use of the Modeling Information, or the inability to use any Modeling Information (including

without limitation, loss of use, time or data, inconvenience, commercial loss, lost profits or savings or

the cost of computer equipment or software, or loss due to any analysis derived from said data).

IV. INDEMNITY

SCAG shall not be responsible for any damage or liability occurring by reason of anything done or omitted

to be done under, or in connection with this Agreement. Requester will indemnify, defend, and hold

harmless SCAG from any liability and expenses and any claims for incidental, consequential, or special

damages to the extent that such claim arises out of anything done or omitted to be done in connection with

the Modeling Information provided by SCAG under this Agreement.

V. REQUESTED MODELING INFORMATION

Requester requests the following model data from SCAG:

VI. PURPOSE OF THE REQUEST

Requester is requesting SCAG modeling information for the following specific purpose (please list intended usage of the data, purpose of the research, likely end results (e.g. subregional contract report, traffic modeling, paper or journal publication, class project, etc.), levels of anticipated reporting of dataset (e.g. regional, sub-regional, or jurisdictional tables, charts, graphics, etc.):

VII. ENTIRE AGREEMENT

This writing contains the entire agreement of the Parties relating to the subject matter hereof, and the

Parties have not made agreements, representations, or warranties relating to the subject matter hereof

which are not set forth herein. Except as provided herein, this Agreement may not be modified or altered

without the formal written amendment thereto.

VIII. EFFECTIVE DATE

The effective date of this Agreement shall be the date in which the last of the Parties, whether SCAG or Requester, executes this document.

(


Model Data Usage Agreement (Interim Version)Page 4

IN WITNESS WHEREOF,SCAG and Requester have caused this Agreement to be executed by its duly authorized

representatives on the dates noted below.

SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS {"SCAG"):

Signature: Date:

Printed Name: Guoxiong Huang

Title: Manager, Modeling & Forecasting Department

Approved as to legal form:

Signature:

Printed Name: Joann Africa

Title: Chief Counsel

REQUESTOR: Signature: ____________________________________________

Printed Name: Title:


DATE: March 2, 2017


FROM: Darin Chidsey; Chief Operating Officer; (213) 236-1836; [email protected]

SUBJECT: SCAG Membership & Sponsorship

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Approve EXECUTIVE SUMMARY: The Legislative/Communications & Membership Committee (LCMC) met on February 21, 2017 and recommended approval of up to $25,000 in annual memberships for Mobility 21 and up to $10,000 in sponsorships for the California Transportation Reception (Washington, DC). STRATEGIC PLAN: This item supports SCAG’s Strategic Plan: Goal 1: Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies; and Goal 2: Obtain Regional Transportation infrastructure Funding and Promote Legislative Solutions for Regional Planning Priorities. BACKGROUND: Membership 1. Mobility 21 – $25,000

Mobility 21 is a coalition of public, business, and community stakeholders to pursue regional solutions to transportation challenges facing the SCAG region and San Diego County. Created in 2002 as an effort in Los Angeles County, Mobility 21 became a regional effort in 2007 with the primary goals to support practical solutions to the transportation challenges of all Southern California; mobilize regional support for transportation funding and legislative priorities at the Federal and State levels; unite political leaders around common transportation priorities; and bring together residents, civic leaders, business groups and industry experts to effectively speak out in support of transportation. The annual dues are $25,000.

Sponsorship 2. California Transportation Reception (Washington, DC) – $10,000

This annual reception, which SCAG has co-sponsored for over a decade, is organized to present a California-focused event on Capitol Hill to celebrate with California’s Congressional delegation and to thank the Congressional Leadership and Members for their support in implementing the Fixing America's Surface Transportation (FAST) Act. In addition, the reception brings together everyone in

AGENDA ITEM NO. 8


California transportation to emphasize the need to work in solidarity with the new Administration to implement its ambitious infrastructure investment plans so critically needed throughout California and the nation. The reception will be held on, Tuesday, March 14, 2017, from 6PM – 7PM, in the House Committee on Transportation and Infrastructure (House T&I Room) 2167 Rayburn House Office Building, Capitol Hill, Washington DC. To maximize attendance, this event is scheduled concurrent with both the National League of Cities' Congressional Cities' Conference and American Public Transportation Association’s Annual Legislative Conference. The event typically draws about 500 guests and invitees include all of the California Congressional Delegation and staff, House and Senate Members of the Appropriations and Authorizing Committees, officials and staff from the United States Department of Transportation (USDOT), Federal Highway Administration (FHWA), and Federal Transit Administration (FTA), the Governor of California, Commissions and staff from the California Transportation Commission, and members of the business community.

SCAG staff recommends approval of this sponsorship in the amount of $10,000, which will ensure that Southern California agencies can meet their financial commitments for the total cost of this important event.

FISCAL IMPACT: $35,000 for memberships and sponsorships is included in the approved FY 16-17 General Fund budget. ATTACHMENT/S: None.


DATE: March 2, 2017

TO: Executive/Administration Committee (EAC)

Regional Council (RC)

FROM: Basil Panas, Chief Financial Officer, (213) 236-1817, [email protected]

SUBJECT: Contracts $200,000 or Greater: Contract No. 17-010-C1, Year 2016 Model Update and Validation for 2020 Regional Transportation Planning/Sustainable Communities Strategy (RTP/SCS)

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Approve Contract No. 17-010-C1, with Parsons Brinckerhoff, Inc., in an amount not-to-exceed $785,000 to update SCAG’s Travel Demand Model. EXECUTIVE SUMMARY: The consultant shall update SCAG’s Travel Demand Model. SCAG uses the model to analyze and estimate the impact that transportation policies have on the regional transportation system. Such modeling efforts, as part of SCAG’s long-range planning, are mandated under federal law and the state’s regional planning guidelines. The purpose of this project is to create a travel demand model for the analysis of various transportation plans, particularly for SCAG’s 2020 RTP/SCS. STRATEGIC PLAN: This item supports SCAG’s Strategic Plan Goal 4: Develop, Maintain and Promote the Utilization of State of the Art Models, Information Systems and Communication Technologies; Objective: a) Develop and maintain planning models that support regional planning. BACKGROUND: Staff recommends executing the following contract $200,000 or greater:

Consultant/Contract # Contract PurposeContractAmount

Parsons Brinckerhoff, Inc. (17-010-C1)

The consultant shall consultant shall update SCAG’s Travel Demand Model.

$785,000

FISCAL IMPACT: Funding of $300,000 is available in the FY 2016-17 budget, and the remaining $485,000 is expected to be available in the FY 2017-18 budget in Project Number 070.0130.13, subject to budget availability. ATTACHMENT: Consultant Contract No. 17-010-C1

AGENDA ITEM NO. 9


CONSULTANT CONTRACT 17-010-C1 Recommended Consultant:

Parsons Brinckerhoff, Inc. (Parsons)

See RFP Background & Scope of Work:

As the Metropolitan Planning Organization (MPO) for the region, SCAG isresponsible for the development and maintenance of a travel demand model for the Southern California region. SCAG uses the model to analyze and estimate the impact that transportation policies have on the regional transportationsystem. Such modeling efforts, as part of SCAG’s long-range planning, are mandated under federal law and the state’s regional planning guidelines. Thepurpose of this project is to update/enhance the existing Activity Based Modelto analyze various transportation plans, particularly for SCAG’s 2020 RegionalTransportation Plan/Sustainable Communities Strategies (RTP/SCS). The scope of work entails model framework update, model estimation, software development, model validation (to verify accuracy of the model), and sensitivity testing (testing the model by different transportation policies) which will all enhance SCAG’s Travel Demand model.

See Contract SOW Project’s Benefits & Key Deliverables:

The project’s benefits and key deliverables include, but are not limited to: Providing a comprehensive travel demand model that is capable of analyzing

various transportation improvements and policies in support of the 2020RTP/SCS and other major plans and projects;

Providing transportation model software that can streamline modeloperations and minimize model running time;

Providing SCAG staff technical assistance, as well as providingprogramming support on model output analysis;

Training SCAG staff on model estimation and software operations toenhance staff’s technical and analytical skills; and

Delivering model software and model documentation. PM must determine Strategic Plan: This item supports SCAG’s Strategic Plan Goal 4: Develop, Maintain and

Promote the Utilization of State of the Art Models, Information Systems andCommunication Technologies; Objective: a) Develop and maintain planning models that support regional planning.

Contract Amount: Total not-to-exceed $785,000

Parsons Brinckerhoff (prime consultant) Note: Parsons originally proposed $968,048, but staff negotiated the price down to $785,000 without reducing the scope of work.

See Negotiation Record Contract Period: Notice-to-Proceed through April 30, 2018 See Budget Manager Project Number(s): 070.0130.13 $300,000

Funding source(s): Consolidated Planning Grant (CPG) – Federal Transit Administration (FTA) and Transportation Development Act (TDA). Funding of $300,000 is available in the FY 2016-17 budget, and the remaining $485,000 is expected to be available in the FY 2017-18 budget in Project Number 070.0130.13, subject to budget availability.


See PRC Memo Request-for-Proposal (RFP):

SCAG staff notified 1,690 firms of the release of RFP 17-010-C1 via SCAG’s Solicitation Management System. A total of 31 firms downloaded the RFP. SCAG received the following two (2) proposals in response to the solicitation: Parsons Brinckerhoff (no subconsultants) $968,048 Caliper Corp. (3 sbconsultants) $757,995

See PRC Memo Selection Process: The Proposal Review Committee (PRC) evaluated each proposal in accordance

with the criteria set forth in the RFP, and conducted the selection process in amanner consistent with all applicable federal and state contracting regulations.After evaluating the proposals, the PRC did not conduct interviews because the proposals contained sufficient information and the PRC deemed that theresponses to the questionnaire the PRC posed was adequate to base a contract award. The PRC consisted of the following individuals: Bayarmaa Aleksandr, Transportation Modeler III , SCAG Hsi-Hwa Hu, Transportation Modeling Programming Manager, SCAG Jonathan Osborne, Research Program Specialist I , Caltrans District 7 Robert Farley, Sr. Manager, Transportation Planning, LA Metro

See PM/Score Basis for Selection: The PRC recommended Parsons Brinckerhoff for the contract award because the

consultant: Demonstrated the best knowledge and experience on activity-based travel

demand model development for large regions comparable to SCAG; Demonstrated excellence in the understanding of the project, specifically,

the approach for the integration of both model validation and softwaredevelopment;

Demonstrated the best technical approach on a widely used model software, Coordinated Travel Regional Activity Modeling Platform (CT-RAMP), as well as the inclusion of advanced modeling techniques such as time-varying accessibility; and

Overall, provided a better value proposition for the level of effort proposed. Although Caliper Corporation proposed a lower price, the PRC did not recommend this firm for contract award because this firm: Did not demonstrate the adequate experience on activity-based travel

demand model development and validation for large regions; and Did not demonstrate the same level of creativity and innovation within their

proposed technical approaches. Proposed approaches, particularly on model framework design and analysis of future transportation policies, focused only on ideas and did not provide comprehensive description.


Conflict Of Interest (COI) Form - Attachment For January 5, 2017 Regional Council Approval

Approve Contract No. 17-010-C1, with Parsons Brinckerhoff, Inc., in an amount not-to-exceed $785,000 to update SCAG’s Travel Demand Model. The consultant team for this contract includes:

Consultant Name Did the consultant disclose a conflict in the Conflict of Interest Form they submitted with its original proposal

(Yes or No)? Parsons Brinkerhoff, Inc. Yes - form attached


SCAG CONFLICT OF INTEREST FORM

RFP No. 17-010

SECTION I: INSTRUCTIONS

All persons or firms seeking contracts must complete and submit a SCAG Conflict of Interest

Form along with the proposal. This requirement also applies to any proposed subconsultant(s). Failure

to comply with this requirement may cause your proposal to be declared non-responsive.

In order to answer the questions contained in this form, please review SCAG’s Conflict of

Interest Policy, the list of SCAG employees, and the list of SCAG’s Regional Council members. All

three documents can be viewed online at www.scag.ca.gov. The SCAG Conflict of Interest Policy is

located under “OPPORTUNITIES”, then “Doing Business with SCAG” and scroll down under the

“CONTRACTS” tab; whereas the SCAG staff may be found under “ABOUT” then “Employee

Directory”; and Regional Council members can be found under “ABOUT”, then scroll down to

“ELECTED OFFICIALS” on the left side of the page and click on “See the list of SCAG representative

and their Districts.”

Any questions regarding the information required to be disclosed in this form should be directed

to SCAG’s Deputy Legal Counsel, especially if you answer “yes” to any question in this form, as doing

so MAY also disqualify your firm from submitting an offer on this proposal

Name of Firm:

Name of Preparer:

Project Title:

RFP Number: Date Submitted:

SECTION II: QUESTIONS

1. During the last twelve (12) months, has your firm provided a source of income to employees of

SCAG or members of the SCAG Regional Council, or have any employees or Regional Council

members held any investment (including real property) in your firm?

YES NO

If “yes,” please list the names of those SCAG employees and/or SCAG Regional Council

members and the nature of the financial interest:

Name Nature of Financial Interest

� � � � � � � � � � � � � � � � � � � � �� ! " � "#

� " $ % $ & " � '


2. Have you or any members of your firm been an employee of SCAG or served as a member of the

SCAG Regional Council within the last twelve (12) months?

YES NO

If “yes,” please list name, position, and dates of service:

Name Position Dates of Service

3. Are you or any managers, partners, or officers of your firm related by blood or marriage/domestic

partnership to an employee of SCAG or member of the SCAG Regional Council that is considering

your proposal?

YES NO

If “yes,” please list name and the nature of the relationship:

Name Relationship

4. Does an employee of SCAG or a member of the SCAG Regional Council hold a position at your

firm as a director, officer, partner, trustee, employee, or any position of management?

YES NO

If “yes,” please list name and the nature of the relationship:

Name Relationship

#� � � ( ) � � * � � � � $ + � � � � � � � � � � � � � � � � � � " % $ " � $ & " � ' ! " ' $ % " $ & " � '

#

#


5. Have you or any managers, partners, or officers of your firm ever given (directly or indirectly),

or offered to give on behalf of another or through another person, campaign contributions or gifts

to any current employee of SCAG or member of the SCAG Regional Council (including

contributions to a political committee created by or on behalf of a member/candidate)?

YES NO

If “yes,” please list name, date gift or contribution was given/offered, and dollar value:

Name Date Dollar Value

SECTION III: VALIDATION STATEMENT

This Validation Statement must be completed and signed by at least one General Partner, Owner,

Principal, or Officer authorized to legally commit the proposer.

DECLARATION

I, (printed full name) _________________________________, hereby declare that I am the (position

or title) ______________________________ of (firm name) ______________________________, and

that I am duly authorized to execute this Validation Statement on behalf of this entity. I hereby state

that this SCAG Conflict of Interest Form dated ___________________ is correct and current as

submitted. I acknowledge that any false, deceptive, or fraudulent statements on this Validation

Statement will result in rejection of my contract proposal.

Signature of Person Certifying for Proposer

(original signature required) Date

NOTICE

A material false statement, omission, or fraudulent inducement made in connection with this SCAG

Conflict of Interest Form is sufficient cause for rejection of the contract proposal or revocation of a prior

contract award.

� � � � � � � � � � �� ( � � � � � � � � � � � � � � � � � � � � � �

#, � � � � � - � � � � � � � " $ & ' $ & " � . / . " " � " "� � � � 0 � � � � & $ � � $ & " � ' / � " " " � " "

" 1 $ & % $ & " � '" 1 $ & % $ & " � '


DATE: March 2, 2017


FROM: Basil Panas; Chief Financial Officer; (213) 236-1817; [email protected]

SUBJECT: Contracts $200,000 or Greater: Contract No. 17-014-C1, Last-Mile Freight Deliveries in Los Angeles

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Approve Contract No. 17-014-C1 in an amount not-to-exceed $306,067 to provide assistance in examining urban delivery operations at key locations throughout the City of Los Angeles. EXECUTIVE SUMMARY: The consultant shall provide assistance in examining urban delivery operations at key locations throughout the City of Los Angeles, specifically identifying current conditions as experienced by both last-mile delivery providers and shipment receivers to understand the larger community impacts. The study entails examining a broad array of potential issues impacting, or arising from, last-mile freight deliveries and developing critical area profiles along with strategic recommendations for increasing the efficiency and effectiveness of last mile freight operations, while minimizing conflicts with other users of public streets and curbside space. STRATEGIC PLAN: This item supports SCAG’s Strategic Plan Goal 1: Improve Regional Decision Making by Providing Leadership and Consensus Building on Key Plans and Policies; Objective: a) Create and facilitate a collaborative and cooperative environment to produce forward thinking regional plans. BACKGROUND:

Staff recommends executing the following contract $200,000 or greater:

Consultant/Contract # Contract PurposeContractAmount

Iteris, Inc. (17-014-C1)

The consultant shall provide assistance in examining urbandelivery operations at key locations throughout the City of Los Angeles, specifically identifying current conditions as experienced by both last-mile delivery providers and shipment receivers to understand the larger community impacts.

$306,067

FISCAL IMPACT: Funding is available in the FY 2016-17 budget in Project Number 130-0162.18 subject to pending approval by the Federal Highway Administration and the Federal Transit Administration. ATTACHMENT: Consultant Contract No. 17-014-C1

AGENDA ITEM NO. 10


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CONSULTANT CONTRACT 17-014-C1 Recommended Consultant:

Iteris, Inc.


Goods movement activities provide one of the largest employment bases inSouthern California with about one-third of jobs generated from goods movement-dependent industries (e.g., construction, manufacturing, wholesaletrade, retail trade, and transportation and warehousing). While the SCAG region is a major trade gateway for international containers, local and domesticfreight activities are dominant, generated by local businesses moving goods to local customers and serving domestic national trade systems. About 85 percentof truck trips are associated with intra-regional goods movement. Regional population growth is expected to increase 21 percent by 2040 which will further fuel consumer demand for products and in turn, goods movement services. Inparticular, the movement of freight deliveries destined for local businesses andhomes (also called “last-mile” freight) is vital to the economic underpinning of the region. The consultant shall provide assistance in examining urban delivery operationsat key locations throughout the City of Los Angeles, specifically identifyingcurrent conditions as experienced by both last-mile delivery providers and shipment receivers to understand the larger community impacts. The studyentails examining a broad array of potential issues impacting, or arising from,last-mile freight deliveries (e.g., traffic congestion, curbside asset managementincluding commercial vehicle parking policies, street design, new developmentloading dock requirements, etc.) and developing critical area profiles along withstrategic recommendations for increasing the efficiency and effectiveness of lastmile freight operations, while minimizing conflicts with other users of publicstreets and curbside space. In particular, the study aims to examine and definecommercial vehicle parking and loading issues for targeted locations.


The project’s benefits and key deliverables include, but are not limited to: Providing a thorough assessment of current last-mile freight delivery

conditions, highlighting potential constraints and opportunities; Data collection, including vehicle counts, stakeholder interviews, review of

ordinances and policies including existing traffic circulation plans andstudies;

Demonstrating how existing physical design, policies, regulations andordinances, current business practices, as well as use and management of public street and curbside space contribute to last-mile delivery conditions;

Characterizing last-mile delivery constraints from varying stakeholderperspectives and identify locations with distinctive characteristics; and

Developing a set of detailed, strategic recommendations, including possibledesign parameters for implementing some near-term demonstration(s).

PM must determine Strategic Plan: This item supports SCAG’s Strategic Plan Goal 1: Improve Regional Decision

Making by Providing Leadership and Consensus Building on Key Plans andPolicies; Objective: a) Create and facilitate a collaborative and cooperativeenvironment to produce forward thinking regional plans.

See Negotiation Record


Contract Amount: Total not-to-exceed $306,067Iteris, Inc. (prime consultant) $224,909The Tioga Group (subconsultant) $51,373Patricia Smith, ASLA, AICP (subconsultant) $29,785

See Negotiation Record Contract Period: Notice to Proceed through June 30, 2018 See Budget Manager Project Number(s): 130-0162.18 $306,067

Funding source(s): Consolidated Planning Grant (CPG) – Federal Transit Administration (FTA) and Transportation Development Act (TDA). Funding is available in the FY 2016-17 budget in Project Number 130-0162.18 subject to pending approval by the FTA and the Federal HighwayAdministration (FHWA).


SCAG staff notified 1,216 firms of the release of RFP 17-014-C1 via SCAG’s Solicitation Management System. A total of 35 firms downloaded the RFP. SCAG received the following three (3) proposals in response to the solicitation: Iteris, Inc. (2 subconsultants) $306,067 Cambridge Systematics, Inc. (4 subconsultants) $413,905Alta Environmental (2 subconsultants) $497,018

See PRC Memo Selection Process:

The Proposal Review Committee (PRC) evaluated each proposal in accordancewith the criteria set forth in the RFP, and conducted the selection process in a manner consistent with all applicable federal and state contracting regulations.After evaluating the proposals, the PRC interview the all three (3) offerors. The PRC consisted of the following individuals: Rubina Ghazarian, Supervising Transportation Planner, Los AngelesDepartment of Transportation Alison Linder Wilkinson, Senior Regional Planner, SCAG Annie Nam, Manager of Goods Movement & Transportation Finance, SCAG Daniel Kopulsky, Chief, Regional Planning and Goods Movement, Caltrans, District 7

See PM/Score Basis for Selection: The PRC recommended Iteris for the contract award because the consultant:

Demonstrated the best technical approach and understanding of the project. For example, they proposed a geographic information system (GIS)screening of the entire City of Los Angeles, using a diversity of datasources. Data inputs included but are not limited to demographics, land use,sales tax data, and parking citation records. They also suggested innovative data collection methodologies, such as time stamped camera methods. Lastly they provided a communications/outreach strategy based on earlyengagement, clarity of goals, and an understanding of the stakeholderperspectives and sensitivities surrounding urban freight challenges;

Understood the competing needs for curb space within the City of Los Angeles and the challenge posed to business from a lack of adequate


delivery access; Demonstrated the best familiarity with existing city efforts and projects to

improve parking conditions as well as existing city efforts to improve utilization of street space and provide balance between multiple users andinterests (ex. Complete Streets Design Guide); and

Proposed the lowest price.


Conflict Of Interest (COI) Form - Attachment For March 2, 2017 Regional Council Approval

Approve Contract No. 17-014-C1 in an amount not-to-exceed $306,067 to provide assistance in examining urban delivery operations at key locations throughout the City of Los Angeles. The consultant team for this contract includes:

Consultant Name Did the consultant disclose a conflict in the Conflict of Interest Form they submitted with its original proposal

(Yes or No)? Iteris, Inc. (prime consultant) No - form attached The Tioga Group, Inc. (subconsultant) No - form attached Patricia Smith, ASLA, AICP (subconsultant) No - form attached


DATE: March 2, 2017

TO: Regional Council (RC) Executive/Administration Committee (EAC) Community, Economic and Human Development (CEHD) Committee Energy and Environment Committee (EEC) Transportation Committee (TC)

FROM: Frank Wen, Acting Director, Land Use and Environmental Planning; (213) 236-1854, [email protected]

SUBJECT: SCAG SB375 Regional GHG Target Recommendations for 2020 RTP/SCS and Beyond – Status Report

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Receive and File EXECUTIVE SUMMARY: This staff report provides a summary of progress on finalizing SCAG’s GHG target recommendation to the California Air Resources Board (CARB) since the SB 375 Stress Test results were presented to Regional Council (RC) and SCAG’s Policy Committees on November 3, 2016. Additional developments and considerations include impacts from Metro’s Measure M, potential VMT rebound effects from enhanced fuel efficiency and cleaner fuel technology proposed in ARB’s Scoping Plan, and further discussions and consensus among California’s major MPOs. SCAG staff is currently coordinating with other MPOs to schedule a meeting with CARB management to discuss key concerns, and to jointly develop GHG target recommendations for CARB’s adoption. STRATEGIC PLAN: This item supports Strategic Plan Goal 2. Obtain Regional Transportation Infrastructure Funding and Promote Legislative Solutions for Regional Planning Priorities. a. Develop, monitor, or support state legislation that promotes increased investment in transportation programs in Southern California. BACKGROUND: At the September 29, 2016 RC and Policy Committee meetings, staff reported that CARB is preparing to update the regional greenhouse gas (GHG) emission reduction targets for the years 2020 and 2035 for each MPO in California. CARB released the draft Scoping Plan in January 2017 and is scheduled to adopt the draft preliminary SB 375 GHG targets in spring 2017, and final targets in summer 2017. The new CARB targets for the years 2020 and 2035 will be required to be met by each MPO in the next round of RTP/SCS plans, which for SCAG will be the 2020 RTP/SCS. CARB announced on February 16, 2017 that the Scoping Plan adoption will be pushed back to June 2017, and the anticipated SB 375 GHG target recommendations from MPOs will be provided to CARB at a later date (previously scheduled between February and March 2017).


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AGENDA ITEM NO. 11

Currently, the SCAG regional GHG emissions reduction targets were set by CARB in 2010 at 8% and 13% below per capita GHG emissions recorded in 2005 for the years 2020 and 2035, respectively. SCAG has prepared two Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) plans, (2012 and 2016) that met or exceeded the required CARB targets for 2020 and 2035. SCAG’s 2016-2040 RTP/SCS, which was adopted in April 2016, met the per capita GHG reduction target of 8% in 2020 and demonstrated an 18% per capita GHG reduction in 2035, exceeding the target of 13% by five percentage points. SB 375 TARGET SETTING PROCESS and SCAG STRESS TEST RESULTS: CARB’s SB 375 target setting process is informed by a suite of concurrent planning activities and technical exercises. Among them, CARB’s AB 32 and SB 32 Scoping Plan Update, CARB’s Mobile Source Strategy, and the MPO Stress Test. Originally, each MPO was asked to submit to CARB their respective GHG emissions reduction target recommendations by December 2016. This deadline was postponed to allow for further discussion among the MPOs. SCAG, in collaboration with the other major MPOs in California, has conducted a technical “Stress Test” aimed to gauge GHG reduction strategies that would yield the most ambitious, yet achievable GHG emission reductions. The purpose of the Stress Test is to quantify potential GHG emission reductions that would result from adoption of various land use and transportation strategies, such as rapid deployment of zero emission vehicles and mobility innovations. The technical analysis and off-model assessment of potential additional GHG emission reductions from strategies included in the stress test will form the technical basis for SCAG’s 2020 and 2035 target recommendations to CARB. Since SCAG has already adopted very ambitious strategies in land use, pricing, and transit investment in both the 2012 and 2016 RTP/SCSs, staff focused the agency’s “Stress Test” and potential additional GHG emissions reductions in three “strategy buckets”: (a) active transportation (AT), (b) zero-emission vehicles (ZEVs) and (c) mobility enhancements and innovations. As indicated in the November 3, 2016 RC and Policy Committees staff reports (Attachment), SCAG’s Stress Test results indicate that about 2 to 2.5 percentage points (2.0%-2.5%) of per capita GHG emissions could be reduced further above the 18% in 2035—with an additional funding need of $10 billion (unfunded) in active transportation programs/investments, and more refined off-model assessment of mobility enhancements and innovations. ADDITIONAL CONSIDERATIONS, MPO COORDINATIONS and SCAG SB 375 TARGET RECOMMENDATIONS: It is important that the ultimate SB 375 targets continue to be set at levels that MPOs can meet with an SCS - not an Alternative Planning Strategy (APS). Targets should also take into account federal requirements that MPOs must meet for financial constraints and other factors. As indicated, SCAG staff estimates that it will cost roughly $10 billion dollars for the additional investments and programs called for in active transportation (AT) as specified in the Stress Test. It should be noted, also, that these costs are not within the financial constraints of the 2016 RTP/SCS


financial plan. In addition to the Stress Test results, staff also identified and assessed the likely ranges of GHG impacts from the following factors: Impacts from Transit and AT Investments in Measure M approved by voters on November 8, 2016

May result in additional per capita GHG reductions in the SCAG Region Active Transportation investments estimated to reduce Stress Test funding gap to just under $5

billion Automotive Technology Improvements in Fuel Efficiency

It will induce more than 1% increase in per capita GHG or VMT due to the decreased cost of driving

This negative effect on per capita GHG reductions might be mitigated through additional mileage based user fees beyond what was assumed and assessed in the 2016 RTP/SCS

MPO Coordination, Consensus in Target Recommendations, and Further Communication with CARB Since the four largest MPOs (SCAG, SACOG, SANDAG, and MTC) follow similar RTP/SCS development processes and address similar issues, these four MPOs through the California Association of Council of Governments (CALCOG) have been closely coordinated with each other in conducting Stress Tests and in developing each MPO’s SB 375 GHG target recommendations. The goal of this collaboration is to develop parallel, independent, but comparable Stress Test results and ranges of target recommendations based on consistent modeling and off-model framework and assumptions. As a result of this effort, here is a summary of consensus items among the MPOs: The ranges of additional GHG emissions reductions from each MPO’s Stress Tests are between

two to four percentage points per capita for land use, transportation expenditure, and pricing scenarios. However, some of these reductions are based on “Extreme Land Use, Transportation Expenditure, and Pricing Scenarios” which are not expected to be adopted by each MPO’s governing board.

CARB's advance clean car & fuel regulations will have some unintended consequences. VMT rebound effect: By increasing fuel efficiency, the cost of driving is decreasing, and

both VMT and GHG will increase Transportation revenues will continue to decline due to declining fuel sales from more

efficient vehicles and zero emission vehicles. What does this mean? There will be gaps between GHG targets and MPOs’ existing and

next RTP/SCS GHG reduction strategies, requiring MPOs to assess additional “aggressive” strategies to fill the "gaps" through the next RTP/SCS development process. So far, no MPO has all of the answers yet.

Considering the GHG reductions achieved by MPOs in the previous two rounds of their RTP/SCSs, the “Stress Test” results, and the VMT/GHG rebound effect, the four major MPOs are trying to reach a consensus to recommend a single and uniform target for CARB’s consideration and adoption. However, the four MPOs have not yet reached a consensus on a joint recommendation and work continues on developing a single and uniform target.


A meeting with CARB management will be scheduled shortly, primarily to discuss MPOs’ concerns, and further elaborate that the recommended GHG targets are contingent on the following commitments from the State as follows:

CARB’s acknowledgement of the VMT rebound effect; it will be difficult to meet targets similar to the 2012 and 2016 cycles under CARB’s clean car and fuel technology assumptions

Recognize the State’s role in implementing user fee/pricing CARB’s commitment to:

Address the issues resulting from their update to the EMFAC emissions model—there should be consistent use of the same EMFAC emissions model for target setting and target compliance

Off-Model Adjustments: consistent treatment/analytical review for the quantification of off-model strategies in target setting, as used in the CARB RTP/SCS technical review process

In addition, the California Air Resources Board staff will host three public workshops throughout the State in March 2017 to seek public input on issues the Board should consider when updating the regional passenger vehicle greenhouse gas (GHG) emission reduction targets for California’s Metropolitan Planning Organizations (MPO). At the workshops, ARB staff will present information on the target update process, share MPO target recommendations received thus far, as well as seek public input on staff’s preliminary target update concepts. ARB staff will also present information discussed at these workshops as part of an informational item at ARB’s regularly scheduled Board meeting on March 23-24, 2017. The workshops will be held at the locations and dates shown in the link below: https://www.arb.ca.gov/cc/sb375/meetings/notice_02222017.pdf. One of the workshops will be held at SCAG Policy Committee Conference Room A on March 7, 2017 between 1:30 pm and 3:30 pm. ADDITIONAL CONDITIONS FOR SCAG’s TARGET RECOMMENDATIONS It is important to further note that the SCAG’s GHG target recommendations are built upon the 2016 RTP/SCS and its successful and timely implementation. As such, key conditions and assumptions in the 2016 RTP/SCS, including but not limited to policies, funding, strategies, and assistance from all levels of government, private business, advocacy groups, stakeholders, and technology innovation enablers, etc., will need to be coordinated and secured to ensure the attainment of the recommended targets. Specifically, SCAG’s regional GHG target recommendations are conditioned upon a combination of actions or alternative equivalent measures:

Successfully transitioning from an excise tax on gasoline to a mileage based user fee starting in 2025, as one of the primary sources of funding for our roadways and transit infrastructure in the 2016 RTP/SCS

Successful implementation of the Regional Express Lane Network (HOT Lane Network) within the timeframe specified in the 2016 RTP/SCS


Implementation of over $38 billion in passenger rail improvements, including Phase 1 of CA High Speed Rail, connecting the Bay Area and Central Valley to the SCAG region including LA Union Station and Anaheim

Implementation of over $56 billion in transit improvements, including expansion of the Metro Rail heavy and light rail system in Los Angeles County (representing a doubling of service compared to baseline), expansion of commuter rail service in the Inland Empire, implementation of streetcar service in Orange County, and region-wide expansion of bus rapid transit services

Targeted increase in funding commitments and enabling information technology for Transportation Demand Management (TDM) from federal, state and local agencies

With technical assistance/funding, and in cooperation with local governments, improvements in land use planning at the neighborhood scale along growth opportunity areas - including high quality transit areas (HQTA), neighborhood mobility areas and livable corridors

Continuing partnership and commitment from each County Transportation Commission (CTC) to support the SCS development process, including a focus on non-motorized transportation solutions

Promote potential efficiency gains from the quick deployment of autonomous transportation systems and identify policy priorities to maximize sustainable outcomes from autonomous vehicles

Promote shared-use mobility, such as bike sharing, car sharing and ride sourcing Continued leadership and partnership of state and regional partners to increase availability of

State funding for the region Continued leadership by the regional stakeholders to increase availability of federal funding

through the next transportation authorization and through climate change legislation CARB will commit to working with MPOs, local governments, state agencies and the State

Legislature to identify, pursue and secure adequate incentives and sustainable sources of funding for local and regional planning and other activities related to the implementation of SB 375

Expanded funding from Cap & Trade and other sources to fund the Affordable Housing and Sustainable Communities (AHSC) grants and ensure the fair and adequate allocation of funding and awards to the SCAG region for implementation of the RTP/SCS

Support regulatory incentives and dedicated funding sources at the state level for affordable housing

Promote and incentivize the development of infrastructure for zero emission vehicles (ZEVs) and alternative transportation fuel systems

FISCAL IMPACT: Work associated with this item is included in the Fiscal Year 16/17 Overall Work Program (17-080.SCG00153.04: Regional Assessment). ATTACHMENT/S: November 3, 2016 Staff Report to RC & Policy Committees: SB 375 Target Setting Stress Test Status Report


DATE: November 3, 2016

TO: Regional Council (RC)Executive/Administration Committee (EAC) Community, Economic and Human Development (CEHD) Committee Energy and Environment Committee (EEC) Transportation Committee (TC)

FROM: Frank Wen, Manager Research & Analysis Department, 213-236-1854, [email protected]

SUBJECT: SB 375 Target Setting Stress Test Status Report

EXECUTIVE DIRECTOR’S APPROVAL:

RECOMMENDED ACTION: Receive and File

EXECUTIVE SUMMARY: At the September 29, 2016 RC and Policy Committee meetings, staff reported that the California Air Resources Board (ARB) is preparing to update the regional greenhouse gas (GHG) emission reduction targets for the years 2020 and 2035 for each MPO. ARB is proposing to release draft preliminary target recommendations in spring 2017, and adopt final targets in summer 2017. Accordingly, the four (4) major MPOs in California have each decided to conduct a technical “Stress Test” aimed to test GHG reduction strategies that would yield the most ambitious yet achievable GHG emission reductions. Staff has worked on the Stress Test for the SCAG region since August, and completed the potential GHG reduction assessment. This staff report provides an overview of the technical analysis and off-model assessment of potential additional GHG emission reductions from strategies included in the Stress Test. Staff also shared the Stress Test results with Technical Working Group (TWG), CEO Sustainability Working Group, and several environmental stakeholders. These Stress Test results will be used to form the technical basis for SCAG’s 2020 and 2035 target recommendation to ARB immediately after the Regional Council meeting in January 2017, per agreement of MPOs and ARB target setting process and schedule.

STRATEGIC PLAN: This item supports Strategic Plan Goal 2. Obtain Regional Transportation Infrastructure Funding and Promote Legislative Solutions for Regional Planning Priorities. a. Develop, monitor, or support state legislation that promotes increased investment in transportation programs in Southern California.

BACKGROUND: SB 375 requires that each MPO adopt, as part of its regional transportation plan, a “Sustainable Communities Strategy” that sets forth plans to meet regional GHG emission reduction targets set by ARB. SB 375 also requires that ARB update the regional targets at least every eight years. In 2010, ARB established the GHG emissions reduction targets for the SCAG region, respectively at 8% and 13% below per capita GHG emissions recorded in 2005 for the years 2020 and 2035. SCAG has

ATTACHMENT


prepared two Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) plans, (in 2012 and 2016) that meet or exceed the required ARB targets for 2020 and 2035.

OVERVIEW OF ARB SB 375 TARGET SETTING PROCESS:

ARB is preparing to update the regional SB 375 GHG emission reduction targets for each MPO and is proposing to release draft preliminary target recommendations in spring 2017, and adopt final targets in summer 2017. The new ARB targets for the years 2020 and 2035 will be required to be met by each MPO in the next round of RTP/SCS plans, which for SCAG will be the 2020 RTP/SCS.

The SB 375 Target Setting Process is informed by a suite of concurrent planning activities and technical exercises. Among them, the ARB AB 32 and SB 32 Scoping Plan Update, the ARB Mobile Source Strategy, and the MPO Stress Test. It is anticipated that the forthcoming revised GHG emissions reduction targets adopted by ARB will be much higher than current targets for all MPOs issued by ARB in 2010.

PURPOSES OF ARB/MPO STRESS TEST:

As reported at the September 29, 2016 meeting, the four major MPOs in California have collaborated and each decided to conduct a technical “Stress Test” aimed to test GHG emission reduction strategies that would yield the most ambitious yet achievable GHG emission reductions. The purpose of the Stress Test is to quantify potential additional GHG emission reductions that would result from deployment of various land use and transportation strategies, such as rapid deployment of zero emission vehicles. These Stress Test results will be used to form the technical basis for SCAG’s 2020 and 2035 target recommendation to ARB immediately after the Regional Council meeting in January 2017, per agreement of MPOs and ARB target setting process and schedule.

It is important to the MPOs that the ultimate SB 375 targets continue to be set at levels that MPOs can meet with an SCS, not an Alternative Planning Strategy (APS), and take into account federal requirements the MPOs must meet for financial and land use constraint. To that end, the MPOs in coordination with ARB are working on a process to update SB 375 targets. To implement the State's climate goals, participating MPOs will work with each other, and ARB staff, to conduct a more visionary, “less” constrained form of Scenario Planning—the “stress test scenarios”, to determine what kinds of: a) land use and transportation measures; b) more aggressive implementation of technology solutions (e.g. electric vehicles, autonomous vehicles, etc.) and c) changes to external factors (e.g. millennial driving patterns, gas prices, etc.) might be needed to create the greater GHG reductions needed to meet ARB’s Mobile Source Strategy goals.

MPO staff agreed to assess further GHG reduction potentials in the following six (6) strategy buckets:

1. Land Use2. Active Transportation (AT)3. Pricing4. Transit


5. Greater penetration of zero emission vehicles (ZEVs)6. Enhanced Mobility/Mobility Innovations

a. Car sharingb. Ride sourcing/Transportation Network Companiesc. Connected and Autonomous Vehicles

SCAG STRESS TEST:

Since SCAG has already adopted very ambitious strategies in land use, pricing, and transit investment in both the 2012 and 2016 RTP/SCS, staff focused the agency’s “Stress Test” and potential additional GHG emissions reductions in three strategy buckets: AT, ZEVs and Mobility Enhancement and Innovations. In addition, more advanced researches and information has become available, enabling staff to conduct more robust assessment of potential additional GHG reductions from enhanced mobility and innovations, including connected and autonomous vehicles, car sharing, ride sourcing and transportation network companies.

With all strategies, programs, and investment in the 2016 RTP/SCS by 2035, the region demonstrated a reduction of per capita GHG emissions by 18% below 2005 level in 2035 (five percent above the regional target of 13%). SCAG’s Stress Test results indicate that about 2 to 2.5 percent (2.0%-2.5%) of per capita GHG emissions could be reduced further above the 18% in 2035--through additional AT programs, investment, and more refined off-model assessment of enhanced mobility and innovations.

Results from the hypothetical scenarios or stress tests described above are not fiscally constrained or otherwise limited by any regional, state or federal rules or guidance, and market feasibility is not assessed. They are intended to build knowledge about the connections between land use, transportation and GHG emissions reduction, and, for SCAG staff to form a technical basis for target recommendations. For example, SCAG staff estimate that it will cost roughly $10 billion dollars for additional investment and programs called for by strategy buckets included in the stress tests, and the cost is not within the financial constraint of the 2016 RTP/SCS financial plan.

FISCAL IMPACT: Work associated with this item is included in the Fiscal Year 16/17 Overall Work Program (17-080.SCG00153.04: Regional Assessment).

ATTACHMENT: None


DATE: March 2, 2017


FROM: Basil Panas, Chief Financial Officer, (213) 236-1817, [email protected]

SUBJECT: Purchase Orders $5,000 but less than $200,000; Contracts $25,000 but less than $200,000; and Amendments $5,000 but less than $75,000

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: For Information Only - No Action Required. STRATEGIC PLAN: This item supports SCAG’S Strategic Plan Goal 3: Enhance the Agency’s Long Term Financial Stability and Fiscal Management. BACKGROUND:

SCAG executed the following Purchase Orders (PO’s) between $5,000 but less than $200,000 Vendor PO Purpose PO AmountBH Consulting (DBA Werecoverdata.Com) FY17 Data Recovery Assistance $24,030Conferencing Advisors, Inc. FY17 Lifesize Video Equipment Maintenance $5,200 SCAG executed the following Contract between $25,000 but less than $200,000

Consultant/Contract # Contract’s Purpose ContractAmount

Cambridge Systematics, Inc. (17-016-C1)

The 2017 Regional Transportation Plan/Sustainable Communities Strategy(RTP/SCS) Guidelines adopted by California Transportation Commission requires SGAG’s Travel Demand Model (TDM) to make the most accurate assessment of the movement of trucks and passenger vehicles in the region. The consultant shall collect truck and passenger vehicle data to help staff test the accuracy of SCAG’s TDM.

$199,476

SCAG executed the Amendment between $5,000 but less than $75,000

Consultant/Contract # Amendment’s Purpose Amendment

Amount N/A N/A N/A ATTACHMENT: Contract Summaries


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AGENDA ITEM NO. 12

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CONSULTANT CONTRACT 17-016-C1

Recommended Consultant:

Cambridge Systematics, Inc.


The 2017 Regional Transportation Plan/Sustainable Communities Strategy(RTP/SCS) Guidelines adopted by California Transportation Commissionrequires SGAG’s Travel Demand Model (TDM) to make the most accurateassessment of the movement of trucks and passenger vehicles in the region.This information provides the region’s transportation policy makers the mostaccurate information upon which to base their decisions about transportationinvestments in the region. The consultant shall collect truck and passenger vehicle data to help staff test the accuracy of SCAG’s TDM.


The project’s benefits and key deliverables include, but are not limited to: A comprehensive passenger vehicle and truck traffic count database, which

SCAG will use to provide more accurate modeling support for 2020 RTP/SCS; and

Traffic counts that SCAG member agencies can use to support their modeling and planning programs.

PM must determine Strategic Plan: This item supports SCAG’s Strategic Plan Goal 4: Develop, Maintain and

Promote the Utilization of State of the Art Models, Information Systems andCommunication Technologies; Objective: a) Develop and maintain planning models that support regional planning.

See Negotiation Record Contract Amount: Total not-to-exceed $199,476

Cambridge Systematics, Inc. (prime consultant) $98,373National Data and Surveying Services (subconsultant) $101,103

Note: Cambridge Systematics, Inc. originally proposed $207,288, but staff negotiated the price down to $199,476 without reducing the scope of work.

See Negotiation Record Contract Period: January 19, 2017 through February 28, 2018 See Budget Manager Project Number(s): 070-0130.10 and 055-0704.02 $199,476

Funding source(s): Consolidated Planning Grant (CPG) – Federal Transit Administration (FTA) Transportation Development Act (TDA). Funding of $150,000 is available in the FY 2016-17 Overall Work Program (OWP) budget and the remaining $49,476 is expected to be available in the FY 2017-18 OWP budget in Project Numbers 055-0704.02, subject to budget availability.


SCAG staff notified 2,057 firms of the release of RFP 17-016-C1 via SCAG’s Solicitation Management System. A total of 26 firms downloaded the RFP. SCAG received the following two (2) proposals in response to the solicitation: Cambridge Systematics (1 subconsultant) $207,288

LSA Associates (1 subconsultant) $199,598


See PRC Memo Selection Process: The Proposal Review Committee (PRC) evaluated each proposal in accordance

with the criteria set forth in the RFP, and conducted the selection process in amanner consistent with all applicable federal and state contracting regulations.After evaluating the proposals, the PRC interviewed both offerors. The PRC consisted of the following individuals:

Chao Wei, Caltrans, District 7 Hsi-Hwa Hu, Transportation Modeling Program Manager, SCAG KiHong Kim. Transportation Modeler II, SCAG, Paul Burke, Transportation Planning Manager, Los Angeles Metro

See PM/Score Sheets/Selection Memo Basis for Selection: The PRC recommended Cambridge Systematics for the contract award because

the consultant: Demonstrated the best understanding of the key project management

objectives, specifically the need to meet an aggressive project schedule while maintaining a high degree of data accuracy;

Provided the best technical approach, for example, the firm committed to an innovative data source of Truck Activity Monitoring Systems to minimizecostly field survey effort for truck counts; and

Although LSA proposed a lower price, the PRC did not recommend this firm for contract award because this firm: Did not demonstrate the same level of creativity and innovation within their

proposed technical approach, particularly on the truck data collection


2017 Meeting Schedule

Regional Council and Policy Committees

All Regular Meetings are scheduled on the 1st Thursday of each month

(Approved by the Regional Council 09-01-16)

Executive/Administration Committee (EAC) 9:00 AM – 10:00 AM

Community, Economic and Human

Development Committee (CEHD)

10:00 AM – 12:00 PM

Energy and Environment Committee (EEC) 10:00 AM – 12:00 PM

Transportation Committee (TC) 10:00 AM – 12:00 PM

Regional Council (RC) 12:15 PM – 2:00 PM

January 5, 2017

February 2, 2017

March 2, 2017

April 6, 2017

May 4 – 5, 2017 (SCAG Regional Conference and General Assembly, JW Marriott Desert Springs)

June 1, 2017

July 6, 2017

August 3, 2017 (DARK)

September 7, 2017 (Note: League of California Cities Annual Conference, Sacramento, CA; Sep. 13 - 15)

October 5, 2017

November 2, 2017

December 7, 2017 (SCAG 8th Annual Economic Summit --- in lieu of the regularly scheduled

Regional Council and Policy Committees’ Meeting

AGENDA ITEM NO. 13


DATE: March 2, 2017

TO: Executive/Administration Committee (EAC) Regional Council (RC) Community, Economic, and Human Development (CEHD) Committee Energy and Environment Committee (EEC) Transportation Committee (TC)

FROM: Michele Martinez, SCAG President

SUBJECT: SCAG Strategic Plan Survey Update

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: Receive and File. EXECUTIVE SUMMARY: In November 2016, I appointed members to the President’s Strategic Plan (PSP) Committee to guide and update SCAG’s Strategic Plan. At its December 7, 2016 meeting, the Committee reviewed a timeline and work plan for updating the Strategic Plan, as well as an external survey on the value of SCAG’s services, critical issues facing the region and how they view SCAG’s role in the future. The survey was sent to 1,442 individuals, including Regional Council members, elected officials, business leaders, federal/state agency partners and other partner organizations. This report summarizes the findings from the survey. BACKGROUND: SCAG’s current Strategic Plan was approved by the Regional Council in April 2009. Since then, the 2009 Strategic Plan provided a framework for the agency’s Work Plan and continued success. It continues to be used to frame issues brought to the Regional Council and all other Policy Committees, to develop budget and Overall Work Program, align staff work plans, performance and measurable goals. More than seven (7) years after its initial adoption, SCAG has made progress on many of the Strategic Plan’s goals. The agency has raised its profile as a convener of the region’s many elected, community and business leaders, while promoting collaboration to address some of Southern California’s toughest public policy issues. In addition, SCAG has continually provided valuable services to its member cities. In June 2016, the Executive/Administration Committee (EAC) conducted a review of the current Strategic Plan and determined that many of the goals were no longer strategic but operational best practices. As one of my initiatives as President, the EAC directed staff to initiate an update to the Strategic Plan.

AGENDA ITEM NO. 14


In November 2016, a President’s Strategic Plan (PSP) Committee was formed. Members include the following: Hon. Michele Martinez, Santa Ana; Hon. Margaret Finlay, Duarte; Hon. Alan Wapner, Ontario; Hon. Cheryl Viegas-Walker, El Centro; Hon. Pam O’Connor, Santa Monica; Hon. Margaret Clark, Rosemead; Hon. Jan Harnik, Palm Desert; and Hon. Carmen Ramirez, Oxnard. To support the work of the PSP and ensure that staff from all levels of the organization is included in the strategic planning process, a Staff Strategic Planning Committee (SSP) was also formed. The first meeting of the President’s Strategic Plan Committee was held on December 7, 2016. Staff presented a timeline and work plan for updating the Strategic Plan, with the goal of submitting a revised Strategic Plan to the General Assembly in May 2017 for consideration. Staff also proposed an external assessment of the agency as one of the first tasks and shared with members a draft survey, along with a distribution list of stakeholders from throughout the region. The survey would target Regional Council members, elected officials, business leaders, federal/state agency partners and other partner organizations and ask questions relating to SCAG’s role, what issues are most critical to the future of the region and define SCAG’s role in addressing related challenges. Survey Results and Analysis With input from the President’s Strategic Plan Committee, staff distributed a Strategic Plan Survey to 1,442 individuals beginning on December 8, 2016. The survey was closed on January 6, 2017, with 378 people participating, or 26 percent of those invited. The findings for each question are briefly discussed below:

Question 1: What type of organization do you represent? Over half of the survey respondents came from local jurisdictions in the SCAG region. State and federal agencies were represented the least in this survey with 5 percent of all responses. Question 2: Which county do you serve? The percentage of respondents from each county in the SCAG region are roughly proportional to their relative population sizes. Question 3: What is your role at your organization? A majority of survey respondents (60%) hold senior management positions; 18% are elected officials; and 21% hold regular staff positions. Question 4: How often do you or your organization interact with SCAG? The majority of respondents reported interacting with SCAG monthly or more often, with “monthly” as the most commonly reported frequency. Elected officials reported interacting with SCAG at the highest frequency.


Question 5: What are the most important challenges currently facing our region? (Please rank each of the following issues from 1 to 5, with 1 being not important and 5 being most important) While the average score across issues was high, participants ranked Transportation as the most important challenge, with Economy/Jobs and Housing similarly very important. Question 6: (Open-Ended) What kind of role do you think SCAG should have in addressing these challenges? Stakeholders see SCAG as playing a primary role in providing services, convening, facilitation and coordination, and also as having an important role as a solution finder and regional leader. Question 7: How effective are SCAG’s communication methods in informing and engaging you and other stakeholders? SCAG communication methods were generally rated as somewhat effective, with email and in-person presentations considered most effective and newspaper public notices considered least effective. Question 8: Out of the following groups, which ones do you think should be more engaged with SCAG? Most respondents suggested that SCAG should engage more with state/federal legislators and universities, while few respondents indicated that SCAG should engage more with the agricultural industry. Question 9: How strongly does SCAG’s work impact or influence you and your organization? Scale of 1 to 5, 1 equals “No Influence,” while 5 equals “significant impact to core programs.” Approximately 83%, of respondents felts SCAG’s work had some direct or significant impact on their agencies core programs. Question 10: What is the value to SCAG’s services to you? (Please rate each item from 1 to 5, with 1 indicating no value and 5 indicating high value.) Responses include: Regional Collaboration, Data and Info Resources, Tech Assistance and Support, Participation at Regional Events and Training, Funding Assistance and Grants, and Legislative Monitoring and Advocacy. Respondents placed high value on all of SCAG’s services, with Regional Collaboration and Data and Information Resources scoring slightly higher, over 4.0, than the 3.6 overall average. Question 11: How effective is SCAG in offering the following services? (Please rank each item on a scale from 1 to 5, with 1 being ineffective and 5 being very effective) The average score for each service was somewhat consistent, all within the range of 3.3 and 3.94. Most services were scored with a 4 (804 total) followed by a 3 (622).


Question 12: (Open-ended) How can SCAG improve its services? What additional services would you like SCAG to offer? Most survey respondents wrote that they wanted to see more outreach, specifically more personal engagement and improved outreach to city staff as well as non-municipal organizations.

Further analysis of these findings may be found in the attached SCAG Strategic Plan Stakeholder Survey Analysis Report. ATTACHMENT/S: Stakeholder Survey Analysis Report


SCAG STRATEGIC PLAN UPDATE

STAKEHOLDER SURVEY ANALYSIS REPORT | JANUARY 2017


SCAG STRATEGIC PLAN SURVEY Response Summary and Analysis

QUESTION 1: What type of organization do you represent?

The data shows that over half of the survey responses came from Local Jurisdictions in the SCAG region. State and Federal Agencies were represented the least in this survey with 5% of all responses.

What type of organization do you represent? Answer Options Percent Count Local Jurisdiction 65.1% 228 County Transportation Commission

6.6% 23

State or Federal Agency 5.4% 19 Business, Corporation, or Business Organization

8.9% 31

Non-Profit Organization 14.0% 49 Other (please specify) 37 answered question 350 skipped question 27

QUESTION 2: Which county do you serve?

The percentage of respondents from each county in the SCAG region are roughly proportional to their relative population sizes.

About 43% of these respondents were from Los Angeles County, the most populous jurisdiction. 3.5% of respondents represented Imperial County, the least populous of the region’s counties. About 13% of respondents represented more than one county or the the state or national level.

Please select which county you serve: Answer Options Percent Count Imperial County 3.5% 13 Los Angeles County 42.8% 157 Orange County 14.4% 53 Riverside County 8.7% 32 San Bernardino County 12.0% 44 Ventura County 5.7% 21 More Than One County, State or Nationwide

12.8% 47

Other (please specify) 14 Answered Question 367 Skipped Question 10

Organization TypeLocal Jurisdiction

CountyTransportationCommissionState or FederalAgency

Business,Corporation, orBusiness OrganizationNon-ProfitOrganization

County ServedImperial County

Los Angeles County

Orange County

Riverside County

San Bernardino County

Ventura County


The following graph represents the different organization types represented by each county, and it is evident a large percent of responses from each county come from local jurisdictions. However, not all counties were equally represented. The response for each county is noted in each horizontal axis label.

QUESTION 3: What is your role at your organization?

A majority of survey respondents (60%) hold senior management positions; 18% are elected officials 21% hold regular staff positions.

Respondents identified themselves as holding one of three types of roles in their organization: Staff, Senior Management or Elected Official. The majority of respondents (217, or 60%) identified as Senior Management. Elected officials made up 18% of those surveyed, with 65 respondents. Elected officials from Orange and Riverside Counties were particularly well represented, each with a higher share of elected officials than overall respondents.

What is your role at your organization? Answer Options Percent Count Staff 21% 77 Senior Management 60% 217 Elected Official 18% 65 Other 18 answered question 359 359 skipped question 18 18

0%

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100%

VenturaCounty (21)

ImperialCounty (13)

Los AngelesCounty (157)

OrangeCounty (53)

RiversideCounty (32)

SanBernardinoCounty (44)

More thantwo counties,

State, orother (61)

Organization Type by County

Local Jurisdiction County Transportation Commision

State or Federal Agency Business, Corporation, or Business Organization

Non-Profit Organization Other

Staff

Sr. Management

Elected Official


QUESTION 4: How often do you or your organization interact with SCAG?

The majority of respondents reported interacting with SCAG monthly or more often, with “monthly” as the most commonly reported frequency; elected officials reported interacting with SCAG at the highest frequency.

Respondents estimated the approximate frequency of their interactions, or their organization’s interactions, with SCAG, choosing between “Daily,” “Weekly,” “Monthly,” “Quarterly,” and “Annually.” Few respondents reported interacting with SCAG as often as daily (3%), and not many respondents reported interacting with SCAG as seldom as annually (12%). Over two-thirds of respondents interact with SCAG monthly or more often. Only 20% of respondents interact with SCAG weekly or more often.

How often do you or your organization interact with SCAG? Answer Options Percent Count Daily 3.2% 11 Weekly 16.5% 57 Monthly 48.6% 168 Quarterly 19.7% 68 Annually 12.1% 42 Other 37 answered question 346 skipped question 31

Respondents from Imperial, Orange and Riverside Counties were most likely to report interacting with SCAG weekly or more often, though the distribution was fairly consistent across locations.When respondents were separated out into their work roles, there was some difference among types in frequency of interaction with SCAG. Elected officials reported interacting with SCAG by far the most often (97% monthly or more often), trailed by staff (66% monthly or more often) and senior management (60% monthly or more often).

Annually

Monthly

Weekly

Daily

ELECTED OFFICIALS

Annually

QuarterlyMonthly

Weekly Daily

SR. MANAGEMENT

Annually

Quarterly

Monthly

Weekly

Daily

STAFF


QUESTION 5: What are the most important challenges currently facing our region? (Please rank each of the following issues from 1 to 5, with 1 being not important and 5 being most important)

While the average score across issues was high, at 3.95, transportation was ranked as the most important challenge, with economy/jobs and housing very close behind.

The responses to this question indicate that all challenges deserve attention from SCAG. The average across all issues was a 3.95 and across all categories, at least 88% of respondents rated the importance of each challenge as a 3 or greater. Although Air Quality had the lowest score, it is important to note that over half of survey respondents still consider Air quality to be a 4 or a 5 on importance as a regional challenge.

In Los Angeles, Orange, Riverside and San Bernardino Counties, the challenges with the greatest percent of “5” responses were Transportation, Housing and the Economy, though in varying orders in each county. A similar “Top 3” existed in Imperial and Ventura Counties with Sustainability replacing Housing in Imperial County and with Water/Drought replacing Transportation in Ventura County. While these commonalities existed in the Top 3 challenges for each county, the priority order for the remaining challenges differed geographically. For instance, Goods Movement was ranked 4th in Riverside County.

The table below shows the counts along with the average score for each issue:

Answer Options 1 2 3 4 5 Average Transportation 4 5 23 131 185 4.40 Economy/Jobs 2 10 44 95 197 4.36 Housing 1 11 61 106 165 4.23 Water/Drought 8 23 83 111 118 3.90 Poverty/Homelessness 9 23 81 120 110 3.87 Sustainability 9 24 91 127 90 3.78 Education 6 28 96 132 82 3.74 Goods Movement 7 40 97 120 79 3.65 Air Quality 10 31 124 109 73 3.59 Totals 56 195 700 1051 1099


QUESTION 6: (Open-Ended) What kind of role do you think SCAG should have in addressing these challenges?

Stakeholders see SCAG as playing a primary role in providing services, convening, facilitation and coordination, and also as having an important role as a solution finder and regional leader.

To analyze this question, all 277 open ended responses were coded into distinct categories and it was possible for one response to be appropriate for more than one category. The majority of responses (111) described a role for SCAG as a Convener, Facilitator, Consensus Builder, Coordinator, or Collaborator. Others talked about important roles for SCAG in Leadership, Research and Solution Finding, Advocacy and its ability to speak for the region with one voice. Providing services such as Education, Technical Assistance, and Funding or assistance with grants was also a role for SCAG. If combined, these distinct support categories would become a primary role for SCAG as a “Service or Resource Provider.”

Many respondents commented on issues that SCAG may take a lead on. Though the words “planning” or “RTP” were mentioned only 16 times, issues such as housing, transportation and sustainability were often mentioned. These 78 responses were coded as “Planning and Policy” suggesting that while respondents understood SCAG’s issue areas, they may see policy development and planning as related or interchangeable functions. It is noteworthy that the idea of implementation was very infrequent, (only 5 mentions) suggesting that while SCAG develops policies, advocates, researches and informs, implementation is not a major role.

Themes of Leadership came up frequently (76) and responses in this category also encouraged SCAG to take a more “Active,” “Huge” or “Proactive” role. However, the idea of SCAG as a “visionary” or “thought leader” only showed up 10 times in this data. There were only 9 responses out of 277 that encouraged SCAG to limit its scope or take a “back-seat” position. The responses to this question highlights the diversity of roles that SCAG provides and supports a high level of involvement from SCAG in solving regional challenges.

Survey Response Mentions Convener, Consensus Builder, Collaborator, Facilitator, Coordinator 111 Solution Finder, Research and Best Practices 90 Planning and Policy 78 Leader 76 Technical Support, Resources, and Data 55 Regional Policy Advocate 54 Funding and Grant Provision 48 Educator 34 Other 14


QUESTION 7: How effective are SCAG’s communication methods in informing and engaging you and other stakeholders?

SCAG communication methods were generally rated as somewhat effective, with email and in-person presentations considered most effective and newspaper public notices considered least effective.

Respondents were asked to rate the effectiveness of SCAG communication methods (including email, social media, print ads, etc.) on a scale of one to five, with zero being ineffective and five being very effective. The highest rated method was in-person presentations and workshops, with the runner-up being email, with ratings of 3.97 and 3.94 respectively. The lowest ranked method was newspaper public notices, with an average score of 2.16. All eight methods had ranked values of between 2.0 to 4.0, so there were no large disparities among methods, and none of the methods was rated either ineffective or very effective. Overall among the eight media categories taken as a whole, the average ranking was 3.11.

Answer Options 1 2 3 4 5 Average In-person presentations/workshops 5 21 65 114 113 3.97

Email 10 12 83 104 118 3.94 Website 10 26 93 123 69 3.67 Printed fact sheets 18 51 111 98 36 3.26 Social media 36 77 122 55 20 2.83 Online video 35 80 119 59 12 2.78 Radio public announcements 84 95 93 27 7 2.27

Newspaper public notices 102 85 94 20 6 2.16

Totals 56 195 700 1051 1099

QUESTION 8: Out of the following groups, which ones do you think should be more engaged with SCAG?

Most respondents suggested that SCAG should engage more with state/federal legislators and universities, while few respondents indicated that SCAG should engage more with the agricultural industry.

Respondents were asked which industry groups should be more engaged with SCAG, and given a choice of ten industry groupings, such as the agricultural industry, the manufacturing industry, think tanks, etc. The highest ranked group was state and federal legislators at 66.1%. The next highest ranked was universities, at 52.2%. The lowest ranked for the need for more engagement with SCAG was the agricultural industry at 19.3%. Respondents were given the opportunity to suggest other industry groups as well. These included city planning staff, regional collaborative groups, international interests, school districts (three suggestions) and goods movement firms and trade groups.


Out of the following groups, which ones do you think should be more engaged with SCAG? (Please select one or more) Answer Options Percent Count State and Federal Legislators 66.1% 209 Universities 52.2% 165 For-Profit Businesses 47.8% 151 Water Districts (i.e. MWD, LADWP) 44.0% 139 Ports, including landports, seaports & airports 42.4% 134 Think tanks 38.9% 123 Manufacturing Industry 38.6% 122 Non-Profit Organizations 33.9% 107 Utilities 32.9% 104 Agricultural Industry 19.3% 61 Other (please specify) 24

QUESTION 9: How strongly does SCAG’s work impact or influence you and your organization? Scale of 1 to 5, 1 equals “No Influence,” while 5 equals “significant impact to core programs.”

Approximately 237 out of 287, or 83%, of respondents felts SCAG’s work had some direct or significant impact on their agencies core programs.

53% of respondents felt that SCAG’s work impacted their core programs on a score of 4 or greater, meaning at least half of respondents feel SCAGS work has a high to significant effect on their programs. 53% amounts to 153 out of the 287 total responses to question number 9. 55, approximately 20%, of the 287 respondents selected 5. Approximately 30% selected a score of 3, which concludes that approximately 83% of respondents feel SCAG has a significant role or impact on their programs. Roughly 17% of respondents felt SCAG’s work had little to no effect on their core programs by selecting 1 or 2. When respondents were sorted by county and government agency type the responses stayed consistent. Very few respondents felt SCAG’s work has little to no influence on their agencies or organizations. The overall score when averaged was 3.5.

5%12%

31%33%

19%

SCAG's External Influence

No Influnece (1)

2

3

4

Significant Impact (5)


QUESTION 10: What is the value to SCAG’s services to you? (Please rate each item from 1 to 5, with 1 indicating no value and 5 indicating high value.) Responses include: Regional Collaboration, Data and Info Resources, Tech Assistance and Support, Participation at Regional Events and Training, Funding Assistance and Grants, and Legislative Monitoring and Advocacy.

Respondents placed high value on all of SCAG’s services as shown by the range presented of 4.1 to 3.19, while Regional Collaboration and Data and Information Resources were 2 items which scored slightly higher, over 4, than the 3.6 overall average.

Question 10 highlights the significance of all of SCAG’s activities to the respondents. Of the six choices for respondents, no service had a weighted average of more than 4.1 or lower than 3.2. 284 survey takers responded to the question. Regional collaboration and Data and Information Resources were the top two rankings service areas. Over 75% of each of the 2 categories, Regional Collaboration and Data and Informational Resources, respondents selected 4 or 5 when responding to the survey and both of the areas weighted average response is over 4. Very few respondents ranked the choices below a 2, which also supports the overall theme of appreciation and importance of SCAG’s services.

0

10

20

30

40

50

60

Elected Official Senior Management Staff

SCAG's External Influence

Significant Influence432No Influence

Answer Options 1 2 3 4 5 Average

Regional Collaboration 5 17 53 105 140 4.11 Data and Information Resources 6 19 47 125 120 4.05 Technology Assistance and Support 22 68 100 77 48 3.19 Participation at Regional Events and Training 14 38 79 96 85 3.64 Funding Assistance and Grants 27 39 65 78 109 3.62 Legislative Monitoring and Advocacy 18 34 79 115 73 3.56

TOTALS 92 215 423 596 575


QUESTION 11: How effective is SCAG in offering the following services? (Please rank each item on a scale from 1 to 5, with 1 being ineffective and 5 being very effective)

The average score for each service was somewhat consistent, all within the range of 3.3 and 3.94. Most services were scored with a 4 (804 total) followed by a 3 (622).

Answer options 1 2 3 4 5 Average Fulfilling federal and state requirements for regional plans and programs

6 15 62 131 93 3.94

Providing data, resources, and research on regional trends

10 18 61 147 77 3.84

Stakeholder engagement through workshops, summits, and trainings

11 28 94 129 55 3.59

Leading collaborative, inclusive efforts that move us forward as a region

11 27 97 122 56 3.58

Innovative and sustainable regional plans that can be implemented at the local level

19 43 92 106 53 3.41

Providing a singular voice for the region in Sacramento and Washington, D.C.

15 51 100 91 51 3.36

Financial support for local and regional initiatives 21 47 116 78 51 3.29 Totals: 93 229 622 804 436

Respondents rated the effectiveness of several of SCAG’s services on a scale of 1-5, with 1 as least effective and 5 as most effective. The average score for each service was somewhat consistent, all within the range of 3.3 and 3.94. The most effective service according to survey respondents is “Fulfilling federal and state requirements for regional plans and programs” with an average overall score of 3.94 The least scored service is “Financial support for local and regional initiatives” with an average score of 3.3.

Most of the scores were evenly distributed. However, it is notable that some services had an equal amount of low and high scores. “Providing a singular voice for the region in Sacramento and Washington, D.C.” scored 17% in both 2s and 5s. Fifteen percent of participants scored “Financial support for local and regional initiatives” at a 2, and 16% gave it a score of 5.

Participants were also able to provide comments. Some stated that they were not knowledgeable of SCAG enough to rate the effectiveness of its services. Others wanted to improve upon SCAG’s role as a lobbyist in Sacramento and Washington DC.


QUESTION 12: (Open-ended) How can SCAG improve its services? What additional services would you like SCAG to offer?

Most survey respondents wrote that they wanted to see more outreach, specifically more personal engagement and improved outreach to city staff as well as non-municipal organizations.

This open-ended question received 129 individual responses. Several key themes emerged throughout the comments. The most frequently cited suggestions for service improvement included:

• More outreach and general engagement • More education and workshops • Stronger leadership role in state and federal-level legislation • More technical assistance and grant assistance

Improved engagement and outreach was the dominant suggestion among the comments, emerging through five distinct themes (bolded in the table below). The majority of comments (23) called for general improvement in outreach. Example comments are “Add better means of communication and participation,” and “increased engagement.” Following, a nearly equal amount of comments called for improved outreach to city government staff (19) as private or non-municipal organizations (18). Over a dozen commenters called for more frequent “face-to-face” communication and outreach, specifically in-person presentations at City Council meetings, a city managers working group, one-on-one meetings, and consistent designated staff that local agencies can call for assistance. Finally, improved outreach about services was mentioned 8 times. Example comments include: “As a small city with limited resources additional outreach may help educate the city as to what resources are available” and “Be an information clearinghouse for experts on various topics that can be available to assist local governments with specific problems and issues.”

Survey Response Suggestion Mentions in individual comments

Improve access to data 4 More outreach about services 8 Increased role in regional leadership 9 More technical assistance/grant assistance 11 More “face to face” engagement 13 More engagement and legislative influence in Sacramento and Washington DC.

13

More outreach to non-municipal organizations 18 More outreach to city government and staff 19 More education/workshops 20 More outreach and general engagement 23

Some suggestions/critiques that were not mentioned frequently but are nonetheless notable include:

• Make data easier to access on website • Board members need agendas earlier in the month • Provide annual or bi-annual progress reports to demonstrate whether the region is improving

and meeting goals • Education for elected officials, especially on federal and state transportation funding.


PRESIDENT’S STRATEGIC PLAN COMMITTEE MEMBERSHon. Michele Martinez, Santa Ana Hon. Margaret Finlay, Duarte Hon. Alan Wapner, Ontario Hon. Cheryl Viegas-Walker, El Centro Hon. Pam O’Connor, Santa Monica Hon. Margaret Clark, Rosemead Hon. Jan Harnik, Palm Desert Hon. Carmen Ramirez, Oxnard

STAFF STRATEGIC PLANNING COMMITTEEDarin Chidsey, Chief Operating OfficerJason Greenspan, Manager of SustainabilityFrank Wen, Acting Director, Land Use and Environmental PlanningStephen Fox, Senior Regional PlannerAlison Linder, Senior Regional PlannerAkiko Yamagami, Senior Regional PlannerJohn Asuncion, Senior Regional PlannerKimberly Clark, Regional Planner SpecialistRye Baerg, Associate Regional PlannerIndia Brookover, Assistant Regional PlannerJoseph Briglio, Regional Affairs OfficerDavid Salgado, Regional Affairs Officer

SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS

818 West 7th Street, 12th Floor, Los Angeles, CA 90017 (213) 236-1800 | www.scag.ca.gov

please recycle paper 2785 2017.01.27 RC Packet --- Page 205 of 216

DATE: March 2, 2017


FROM: Basil Panas, Chief Financial Officer; (213) 236-1817; [email protected]

SUBJECT: CFO Monthly Report

EXECUTIVE DIRECTOR’S APPROVAL: RECOMMENDED ACTION: For Information Only – No Action Required. STRATEGIC PLAN: This item supports SCAG’s Strategic Plan Goal, 3: Enhance the Agency’s Long Term Financial Stability and Fiscal Management. MEMBERSHIP DUES: As of February 6, 2017, 194 cities had renewed their memberships. One city had yet to renew and two cities in the SCAG region are still being recruited for membership. AUDIT: The Caltrans auditors were scheduled to return to SCAG on February 13, 2017 but were forced to reschedule due to the Oroville evacuation. They will inform us when they plan to return. BUDGET & GRANTS (B&G): B&G staff continued to work on the development of the Fiscal Year (FY) 2017-18 Comprehensive Budget and Overall Work Program (OWP). A draft budget will be presented to the EAC and RC on March 2, 2017. The FY 2016-17 2nd Quarter OWP Progress Report was submitted to Caltrans on January 31, 2017. CONTRACTS: In January 2017, the Contracts Department issued three (3) Requests for Proposal (RFP’s); awarded two (2) contracts; issued one (1) contract amendment; and process 31 Purchase Orders to support ongoing business and enterprise operations. Staff also administered 88 consultant contracts. Contracts staff continued to negotiate better pricing and reduced costs for services and to date has negotiated a cumulative budget savings of approximately $947,264. ATTACHMENT: January 2017 CFO Monthly Status Report

AGENDA ITEM NO. 15


rey

Typewritten Text

JANUARY 2017

Office of the Chief Financial Officer

Monthly Status Report


FY17 Membership Dues $1,947,181.00

Total Collected $1,923,200.00

Percentage Collected 99.03%

99.03%

0%

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30%

40%

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70%

80%

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100%

FY17 Membership Dues Collected

As of February 6, 2017, 194 cities and counties

had renewed their memberships. One city had

yet to renew, and there were two cities in the

SCAG region still being recruited for

membership.

OVERVIEW

SUMMARY


Office of the CFOInterest Earnings Variance

SUMMARY

The amount projected for FY17 is $77,698, which is $7,698 more than the revised target.

OVERVIEW

Actual interest income is plotted against the target amount. The amount earned through December was $38,848. The LA County Pool earned 1.01% in December.

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

TARGET $70 $70 $70 $70 $70 $70 $70 $70 $70 $70 $70 $70

FY17 ACTUAL $6.5 $11.9 $18.8 $30.7 $36.1 $38.8

FY17 FORECAST $6.5 $11.9 $18.8 $30.7 $36.1 $38.8 $45.3 $51.8 $58.3 $64.7 $71.2 $77.7

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FY17 ACTUAL

FY17 FORECAST

INTEREST EARNINGS VARIANCE

Inte

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(Th

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Office of the CFOIndirect Cost Recovery

Through January 2017, SCAG was over-recovered by $191,770. This was because the Indirect Cost budget was underspent.

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunActual Exp's $813 $1,074 $940 $1,229 $921 $836 $974 $- $- $- $-Recovered $781 $855 $865 $1,390 $1,035 $1,077 $975 $- $- $- $-Cum Actual Exps $813 $1,887 $2,827 $4,056 $4,978 $5,813 $6,787Cum Recovered $781 $1,636 $2,501 $3,891 $4,926 $6,003 $6,979

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FY17 INDIRECT COST & RECOVERY

Actual Exp's

Recovered

Cum Actual Exps

Cum Recovered

OVERVIEW

SUMMARY

A comparison of Indirect Cost (IC), incurred by SCAG vs. IC recovered from SCAG's grants.


Office of the CFOInvoice Aging

Actual

Jun 16 Jul 16 Aug 16 Sep 16 Oct 16 Nov 16 Dec 16 Jan 17

30 dayTarget 95% 95% 95% 95% 95% 95% 95% 95%

< 31 days 94.20% 95.51% 92.24% 98.80% 95.18% 95.29% 95.37% 95.52%

80%

85%

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95%

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% o

f Paid

Invo

ices

INVOICE AGING30 dayTarget < 31 days

Jun 16 Jul 16 Aug 16 Sep 16 Oct 16 Nov 16 Dec 16 Jan 17

TARGET 90 DAYS 100% 100% 100% 100% 100% 100% 100% 100%

< 90 DAYS 100.00% 100.00% 99.77% 100.00% 100.00% 100.00% 100.00% 99.72%

< 60 DAYS 100.00% 100.00% 99.54% 100.00% 99.10% 98.89% 99.38% 98.60%

TARGET 60 DAYS 98% 98% 98% 98% 98% 98% 98% 98%

94%

95%

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101%

% o

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aid

Invo

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INVOICE AGING

TARGET 90 DAYS < 90 DAYS < 60 DAYS TARGET 60 DAYS

OVERVIEW

OVERVIEW

SUMMARY

SUMMARY

The percent of totalinvoices paid within 60and 90 days. The target isto pay 98% of invoiceswithin 60 days and 100%within 90 days.

These goals were partiallymet during this period.

98.60% of January 2017'spayments were within 60days of invoice receipt and99.72% within 90 days.Invoices unpaid 30-60 daystotaled 8; 60-90 days: 2; >90days: 2.

95.52% of January 2017'spayments were made within30 days of invoice receipt.

At month-end, 30 invoicesremained unpaid less than 30days.

The percent of total invoices paid within 30 days. The target is to pay 95% of all invoices within 30 days. This goal was met.


Office of the CFOConsolidated Balance Sheet

1 12/31/2016 1/31/2017 Incr (decr) to

equity COMMENTS

2 Cash at Bank of the West 5,375,947$ 2,356,025$ 3 LA County Investment Pool 9,052,240$ 11,639,087$

4 Cash & Investments 14,428,187$ 13,995,112$ (433,075)$

Decrease was due to AR increase ($185K) and TDA expenditures ($298K)

5 6 Accounts Receivable 5,672,652$ 5,857,116$ 184,464$ Received $243K on Value Pricing grant7 8 Other Current Assets 318,984$ 397,744$ 78,759$ Some payments being held in suspense pending resolution 9

10 Fixed Assets - Net Book Value 1,626,539$ 1,626,539$ -$ No change (balance shown is as of previous year-end as full fixed asset accounting is done annually)

11 12 Total Assets 22,046,362$ 21,876,510$ (169,852)$

13 14 Accounts Payable (481,397)$ (552,408)$ (71,010)$ Increase in AP activity 15 16 Employee-related Liabilities (379,969)$ (486,836)$ (106,867)$ Jan had 7 unpaid working days, Dec had five 17 18 Deferred Revenue (227,873)$ (227,873)$ -$ No change 19 20 Total Liabilities and Deferred Revenue (1,089,239)$ (1,267,116)$ (177,878)$

21 22 Fund Balance 20,957,124$ 20,609,394$ (347,730)$

23 - 24 WORKING CAPITAL

25 12/31/2016 1/31/2017 Incr (decr) to

working capital 26 Cash 14,428,187$ 13,995,112$ (433,075)$ 27 Accounts Receivable 5,672,652$ 5,857,116$ 184,464$ 28 Accounts Payable (481,397)$ (552,408)$ (71,010)$ 29 Employee-related Liabilities (379,969)$ (486,836)$ (106,867)$ 30 Working Capital 19,239,473$ 18,812,984$ (426,489)$


Office of the CFOFiscal Year-To-Date Expenditure Report Through January 31, 2017

Adopted Budget

Amended Budget

Expenditures Commitments Budget Balance

% Budget Spent

1 Staff & Allocated Fringe Benefits 158,335 158,335 122,935 35,400 77.6%2 51001 Allocated Indirect Costs 125,937 125,937 97,782 28,155 77.6%3 54300 SCAG Consultants 414,000 273,500 102,633 170,867 0 37.5%4 54340 Legal costs 120,000 120,000 80,961 39,039 0 67.5%6 55435 Security Services - 25,000 20,969 0 4,031 83.9%7 55441 Payroll, bank fees 15,000 15,000 5,259 9,741 35.1%8 55510 Office Supplies 25,000 25,000 12,115 12,885 0 48.5%9 55600 SCAG Memberships 21,250 46,250 45,798 80 372 99.0%

10 55610 Professional Membership 15,000 15,000 7,414 7,586 49.4%11 55730 Capital Outlay 1,355,619 1,345,619 - 1,345,619 0.0%12 55830 Conference - Registration 15,000 15,000 14,684 316 97.9%13 55860 Scholarships 32,000 32,000 24,000 8,000 75.0%14 55910 RC/Committee Mtgs 25,000 25,000 2,453 2,989 19,558 9.8%15 55912 RC Retreat 5,000 5,000 5,000 0.0%16 55914 RC General Assembly 500,000 500,000 65,000 0 435,000 13.0%18 55915 Demographic Workshop 18,000 18,000 - 18,000 0.0%

19 55916 Economic Summit 80,000 80,000 14,038 30,000 35,962 17.5%20 55918 Housing Summit - 78,000 77,769 0 231 99.7%21 55919 Go Human - 12,500 10,900 1,600 87.2%22 55920 Other Meeting Expense 45,000 55,000 51,583 0 3,417 93.8%23 55930 Miscellaneous other 12,000 12,000 8,153 3,127 720 67.9%24 55940 Stipend - RC Meetings 220,752 220,752 108,870 0 111,882 49.3%25 56100 Printing 12,500 12,500 - 12,500 0.0%26 58100 Travel - outside SCAG region 55,000 50,000 35,968 0 14,032 71.9%

27 58101 Travel - local 26,000 26,000 16,291 0 9,709 62.7%28 58110 Mileage - local 23,500 23,500 8,393 0 15,107 35.7%

29 58200 Travel - Reg Fees 1,000 6,000 3,934 2,066 65.6%30 58800 RC Sponsorships 135,000 135,000 85,000 13,020 36,980 63.0%31 Total General Fund 3,455,893 3,455,893 1,022,901 272,007 2,160,986 29.6%32 - 33 Staff & Fringe Benefits 15,468,852 15,760,312 8,650,846 7,109,466 54.9%34 51001 Allocated Indirect Costs 12,303,677 12,535,494 6,880,883 5,654,611 54.9%35 54300 SCAG Consultants 9,421,216 13,878,046 2,658,307 10,576,966 642,773 19.2%36 54360 Pass-through Payments 23,368,912 23,368,912 4,027,806 2,413,213 16,927,893 17.2%

37 55210 Software Support 247,231 247,231 230,532 16,699 93.2%38 55280 Third Party Contribution 3,651,163 3,651,163 1,666,086 1,985,077 45.6%39 55620 Resource Materials - subscrib 910,000 910,000 251,865 193,417 464,719 27.7%40 55810 Public Notices 30,000 30,000 19,713 10,287 65.7%41 55830 Conference - Registration 50,000 50,000 25 49,975 0.1%42 55920 Other Meeting Expense 70,000 70,000 5,598 64,402 8.0%43 55930 Miscellaneous - other 108,108 151,108 23,970 127,138 15.9%44 56100 Printing 60,000 60,000 7,669 52,331 12.8%

45 58100 Travel 330,800 334,338 83,031 251,307 24.8%46 Total OWP 66,019,959 71,046,604 24,506,331 13,183,596 33,356,678 34.5%47 - 48 Comprehensive Budget 69,475,852 74,502,497 25,529,231 13,455,602 35,517,663 34.3%

-

COMPREHENSIVE BUDGET


Office of the CFOFiscal Year-To-Date Expenditure Report Through January 31, 2017

Adopted Budget

Amended Budget

Expenditures Commitments Budget Balance % Budget

Spent

1 50010 Regular Staff 3,729,813 3,729,813 2,323,772 1,406,041 62.3%2 50013 Regular OT - 2,000 1,701 299 85.0%3 50014 Interns, Temps, Annuit 169,202 167,202 39,779 127,423 23.8%4 51000 Allocated Fringe Benefits 2,792,611 2,792,611 1,858,555 934,056 66.6%5 54300 SCAG Consultants 200,000 210,000 70,152 139,847 0 33.4%6 54301 Consultants - Other 1,313,016 1,265,016 475,375 789,641 0 37.6%7 54340 Legal 200,000 200,000 4,734 62,945 132,321 2.4%8 55210 Software Support 497,337 445,837 208,834 91,890 145,113 46.8%9 55220 Hardware Supp 64,320 65,820 65,730 0 90 99.9%10 55240 Repair & Maint Non-IT 27,450 27,450 20,711 6,738 0 75.5%11 55400 Office Rent 818 Offices 1,660,000 1,660,000 909,594 690,061 60,345 54.8%12 55410 Office Rent Satellite 245,883 235,883 110,251 100,761 24,871 46.7%13 55420 Equip Leases 124,500 100,000 48,455 40,032 11,513 48.5%14 55430 Equip Repairs & Maint 11,323 35,823 33,830 1,993 0 94.4%15 55435 Security Services 100,000 100,000 31,718 0 68,282 31.7%16 55440 Insurance 154,999 154,999 94,558 60,441 61.0%17 55441 Payroll / Bank Fees 20,000 20,000 7,189 12,811 35.9%18 55445 Taxes 6,200 6,200 3,645 2,555 0 58.8%19 55460 Mater & Equip < $5,000 17,500 114,500 102,523 7,813 4,164 89.5%20 55510 Office Supplies 73,800 73,800 25,590 48,210 0 34.7%21 55520 Graphic Supplies 2,000 2,000 762 1,238 38.1%22 55530 Telephone 175,000 175,000 91,690 83,310 0 52.4%

23 55540 Postage 10,000 10,000 14 9,986 0 0.1%24 55550 Delivery Services 6,250 6,250 3,432 2,818 0 54.9%25 55600 SCAG Memberships 189,575 189,575 98,990 10,000 80,585 52.2%26 55620 Res Mats/Subscrip 54,205 55,205 55,144 0 61 99.9%27 55700 Deprec - Furn & Fixt 40,000 40,000 - 40,000 0.0%28 55710 Deprec - Computer Equipment 70,000 70,000 - 70,000 0.0%29 55715 Amortiz - Software 173,140 173,140 - 173,140 0.0%

30 55720 Amortiz - Leasehold Improvements 8,000 8,000 - 8,000 0.0%31 55800 Recruitment Notices 50,000 50,000 2,500 47,500 5.0%32 55801 Recruitment - other 25,000 25,000 11,510 13,490 0 46.0%33 55810 Public Notices 5,000 5,000 - 5,000 0.0%34 55820 Training 81,500 21,500 - 21,500 0.0%35 55830 Conference/workshops 21,350 41,350 14,221 1,219 25,910 34.4%36 55920 Other Mtg Exp 3,200 3,200 65 3,135 2.0%37 55930 Miscellaneous - other 5,000 5,000 1,737 10 3,253 34.7%38 55950 Temp Help 38,500 38,500 10,384 28,116 0 27.0%39 56100 Printing 50,500 50,500 3,210 1,000 46,290 6.4%40 58100 Travel - Outside 106,400 106,400 11,430 94,970 10.7%41 58101 Travel - Local 14,150 14,150 6,044 8,106 42.7%42 58110 Mileage - Local 46,825 46,825 7,700 39,125 16.4%43 58200 Travel - Reg Fees - 40,000 31,366 0 8,634 78.4%

44 Total Indirect Cost 12,583,549 12,583,549 6,786,895 2,132,435 3,664,219 53.9%- -

INDIRECT COST EXPENDITURES


115

128133 136 137

126 128 127 124 124129

101107 105

99 96 98

88 88

0

20

40

60

80

100

120

140

160

# of C

ontra

cts

Months

SCAG Contracts (Year to Date)

Awarded Contracts

Closed Contracts

Active Contracts

OverviewThis chart shows the number of contracts administered by the Contracts division, by month, from July 2015 thru January 2017

SummaryThe chart shows that the Contracts Department is managing 88 active consultant contracts. Twenty-eight of these are Cost Plus Fixed Fee contracts, 17 are fixed price contracts, and the remaining 43 are Time and Materials (T&M) contracts (includes Labor Hour and Retainer contracts). The Contracts Department anticipates issuing approximately 10 contracts for the remainder of FY 2016-17. Note, due to the nature of SCAG's work, the majority of SCAG contracts have a one year term and end on June 30th each year.


Office of the CFO Staffing Report as of February 1, 2017

GROUPSAuthorized

PositionsFilled

PositionsVacant

Positions

Executive 7 6 1

Legal 3 2 1

Strategy, Policy & Public Affairs 20 16 4

Administration 42 40 2

Planning & Programs 70 63 6

Total 142 127 14

GROUPSLimited Term

PositionsInterns or Volunteers

Temp Positions

Agency Temps

Executive 0 0 0 0

Legal 0 0 0 07Strategy, Policy & Public Affairs 1 2 0 0

Administration 5 8 0 1

Planning & Programs 3 43 1

Total 9 53 1 1

OTHER POSITIONS
