region7 georgiatech nrp1 2012.pdf
TRANSCRIPT
Date: December 14th, 2012
Society of Hispanic Professional Engineers
Georgia Institute of Technology
WEB
Society of Hispanic Professional Engineers www.gtshpe.org
NATIONAL REPORT
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NATIONAL REPORT January 2012 – June 2012
May 15, 2012
"¡Con la región 7, nadie se mete!"
JULY 2012 – DECEMBER 2012
“¡Con la región siete, nadie se mete!”
National Report
NATIONAL REPORT 2
1
Table of Contents
1. Cover Letter Page 3
2. Chapter Information Page 2
2.1 Contact Information Page 4
2.2 Chapter History Page 6
2.3 Calendar of Events Page 7
2.4 Prior Year Business Analysis Page 8
2.5 Chapter Goals/Objectives Page 9
3. SHPE Events Page 11 3.1 SHPE Quarter – Chapter Development Page 11
3.2 SHPE Quarter – Professional Development Page 11
3.3 SHPE Junior Chapter Progress Page 11
3.4 SHPE Core Program Participation Page 12
4. Continuous Feedback Forms (CFF) Page 11-‐17
5. Mid-‐Year Goal Progression Page 18-‐19
6. Overall Summary/Lessons Learned Page 20
7. Appendix Page 21-‐22
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Cover Letter Dear SHPE National Affairs Committee,
I am delighted to present you the first half efforts of the Georgia Tech SHPE Student Chapter (GT-‐SHPE). GT-‐SHPE has been fulfilling vision of SHPE in Atlanta, Georgia since 1988. During the first half of the 2012-‐13 academic year, this chapter rose to another level. I am extremely fortunate to work with these students, the great leaders of tomorrow.
All students, from the Executive Board to the general members, were engaged in SHPE programs. Many of the events were developed from the ground up and also through the collaboration with other Georgia Tech organizations as well as corporate companies. However, we have accomplished more than ever before because of the strong mutual communication with the SHPE 7 Regional Team and SHPE National. New events such as the Noche de Ciencias were created due to their support.
It is important to note that GT-‐SHPE’s events were envisioned and guided through the Executive Board Officers but ultimately delivered and carried out with the help of the Board of Directors and general members. By giving ownership and leadership responsibility to more students, the quality of this chapter has grown tremendously.
With a newly elected Executive Board for the 2012-‐13 academic year, this chapter is eager to continue building on last year’s success. New SHPE programs and events are currently being planned and showing tremendous progress such as the Region 7 RDLC Conference.
The enclosed report shares our latest efforts as SHPE student chapter. It documents in detail the events we have sponsored, actively participated in, and have hosted during the fall 2012 academic semester. More importantly, it showcases the hard work and commitment of our GT-‐SHPE student members and officers.
Sincerely,
Patricio Vela Faculty Advisor | GT-‐SHPE Student Chapter
Assistant Professor | School of Electrical and Computer Engineering
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Chapter Information
Contact Information (2.1) Chapter Contact Information
Mailing Address Society of Hispanic Professional Engineers Georgia Institute of Technology
Student Organizations Mail Code # 0285
Atlanta, GA 30332-‐0285
Web Site www.gtshpe.org
Email Address/Phone [email protected] / (678) 544-‐6314
Chapter Advisor
Name Dr. Patricio Vela
Position Assistant Professor
School of Electrical and Computer Engineering
Email [email protected]
Telephone 404-‐894-‐8749
Signature of Approval
SHPE Atlanta Professional Chapter
PO.BOX 250296, Atlanta, Georgia 30325 404-‐903-‐3873
www.shpeatlanta.com [email protected]
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Executive Board Contact Information (NO NILA Attendees)
Name: Simon Lapscher
Position: President
Phone: 404-‐825-‐5131
E-‐mail address: [email protected]
Name: Mark Vaisberg
Position: Internal Vice President
Phone: 404-‐838-‐7171
E-‐mail address: [email protected]
Name: Pablo Ramirez
Position: External Vice President
Phone: 561-‐385-‐0097
E-‐mail address: [email protected]
Name: Kevin Rodriguez
Position: Graduate Ambassador
Phone: 281-‐734-‐7878
E-‐mail address: [email protected]
Name: Maria Silva
Position: Secretary
Phone: 404-‐563-‐9984
E-‐mail address: [email protected]
Name: Luis Hasbun
Position: Treasurer
Phone: 404-‐384-‐5996
E-‐mail address: [email protected]
Name: Guido Lombardo
Position: Historian
Phone: 787-‐688-‐6684
E-‐mail address: [email protected]
Name: Matias Leguizamon
Position: SHPE Jr. Coordinator
Phone: 404-‐729-‐7008
E-‐mail address: [email protected]
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Chapter History (2.2)
The Georgia Tech Office of Minority Education Development (OMED) and the International
Student Office joined forces and started the movement to create a SHPE student chapter on the Georgia Tech campus. Eric Jimenez started the chapter with the help of Jaime Oaxaca, and in 1988 GT-‐SHPE attended the first Eastern Technical Career Conference (ETCC) held in Washington, D.C.
After the inception of GT-‐SHPE, the student organization flourished in the social circles of Georgia Tech. This remained the primary focus of GT-‐SHPE for over a decade. However, since then the Executive Boards have worked diligently to transform GT-‐SHPE into a student organization that enhances all aspects of Hispanic talent at Georgia Tech. This new emphasis was to following the five pillars of SHPE: Professional Development, Leadership Development, Academic Development, Outreach and Community Service, and Chapter Development.
One main goal of GT-‐SHPE has been to promote the evolution from a student organization to a professional enterprise. To accomplish this, GT-‐SHPE has developed corporate packages that are distributed to corporations at the beginning of each school year. These corporate packages have led to building great relationships with many corporate sponsors. Using these corporate relationships GT-‐SHPE has established a signature event called the Career Forum, where members attend professional workshops and meet one-‐on-‐one with company sponsor representatives. The GT-‐SHPE Career Forum is continuously growing with collaboration of other minority engineering organizations, including the Society of Women Engineers and the National Society of Black Engineers.
Recruitment efforts have been heightened year after year, with a strong focus in attracting more freshmen students during FASET, Georgia Tech's orientation program for new undergraduate students (freshmen and transfers). GT-‐SHPE currently has a membership of over 150 students. To have more membership involvement in the decision making and planning of GT-‐SHPE, a 20 member Board of Directors (BOD) was established. The BOD works closely with the Executive Board members and this new structure has proven to be highly efficient.
Since the birth of GT-‐SHPE on the Georgia Tech campus it has evolved greatly. It is now a professional student organization dedicated to developing and enhancing the Hispanic talent at Georgia Tech. It is has grown to become the key organization at Georgia Tech that bonds the entire Hispanic community.
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Calendar of Events (2.3) June 2012 – December 2012
Name of Event Date
FASET Orientation/Recruiting
Welcome Back Party
July 2012 – August 2012
August 31st, 2012
Kick-‐Off Meeting September 16th, 2012
Fall Career Forum September 8th, 2012
General Meeting: Conoco Phillips September 13th, 2012
NASA Space Science Day September 29th, 2012
General Meeting: General Mills October 4th, 2012
SHPE Paintball
GT SHPE BOD Retreat
October 6h, 2012
October 13h, 2012
General Meeting: Haskell October 18th, 2012
SHPE Resume Workshop October 24th, 2012
General Meeting: Conti Group October 25th, 2012
Noche de Ciencias October 25th, 2012
SHPE Movie Night November 1st, 2012
Team Buzz November 3rd, 2012
Black & White Party November 10th, 2012
SHPE National Conference November 13th, 2012
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Prior Year Business Analysis (2.4)
SWOT Table Strengths Weaknesses
Internal
Factors
-‐Social networking -‐Corporate contacts -‐Sponsorship -‐Professional development -‐Effective Recruiting -‐Reputation -‐Philanthropy
-‐Outreach: community service -‐Not Enough Hispanic Americans -‐Not enough Involvement (capable of more) -‐Not Enough Grad students -‐Have a more active advisor -‐Relatively Informal Elections -‐Informal Incentive system
Opportunities Threats
External
Factors
-‐Getting involved with other organizations -‐Getting members to national conferences -‐Scholarships -‐SHPE Junior chapter -‐Research -‐OMED
-‐The expansion of other Hispanic organizations -‐LASA and other organizations. -‐SHPE identity in parties/tailgates. -‐Non-‐Hispanics joining the organization -‐Are we capable of the growth?
At GT SHPE, we are pleased to help our members to achieve their career goals and professional expectations. This semester, GT SHPE decided to provide its members with a career forum, several information sessions and networking events with companies that are leaders and innovators in their respective industries. We believe that these are invaluable opportunities for Hispanic engineering students focused to attain skills and knowledge for both personal and career advancement. Even though GT-‐SHPE has been growing consistently with the hard work, responsibility and support of our members, the 2012-‐13 GT-‐SHPE officers recognize that our SHPE student chapter has an important amount of room for improvement.
November will be without doubt one of the most important months of the semester because of the SHPE Conference at Fort Worth, Texas. Not only we want to prepare and inform our members on how to be successful during the SHPE Conference, we will also help them economically so they can get there. The objective of this is to have the highest attendance to date for a SHPE Conference, and one of the top attendances in Region 7.
This year GT-‐SHPE brought a new attitude and is collaborating to ensure our chapter lives to its potential. There is strong communication and relationship with Region 7 leaders/representatives. Through collaboration and communication with Region 7 Leaders, GT-‐SHPE will continue to prove that it is a quality student chapter. The National SHPE Conference was promoted to our members more than ever. Our report system is one of our top priorities for us because our chapter and our members receive recognition from Region 7 and SHPE National. These are changes we have made are sure to make in short term, and also for the long term.
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Chapter Goals/Objectives (2.5) 1. Increase STEM awareness and impact in the local Hispanic community through the strengthening community service branch. a. Organize the first ever GT-‐SHPE Noche de Ciencias with at least 15% of our chapter volunteering and reaching no less than 70 children.
b. Organize the first ever NASA Science Space Day (NSSD) at Georgia Tech with representatives from NASA and a minimum attendance of 150 kids from Elementary School through High School. Raise a single corporate sponsor in order to fund future NSSDs, with a worth of $5,000. c. Tutor Hispanic youth by helping them with their science and math homework at La Amistad, a local outreach center. Increase visits from once a month to once a week; increase attendance of members by 20%. d. Join forces with the Hispanic Scholarship Fund to enjoy their core competency of a string community service. Organize a minimum two joint events per semester.
2. Finalize the establishment the SHPE Jr. chapter at Meadow-‐Creek High School a. Abide to all SHPE National guidelines in the proper establishment of a SHPE Jr chapter. Have SHPE National recognize the chapter by February 1st, 2013. b. Form an Executive Board of 8 high school students and a general body of at least 20 students by the end of the Fall 2012 semester. c. Bring the SHPE Jr. Executive Board to a GT-‐SHPE Executive Board meeting, along with a campus tour to promote their exposure to higher education. d. Win the award for most improving SHPE Jr. Chapter from Region 7 at the 2013 National Conference
3. Improve reporting system with SHPE National and Region VII a. Strengthen the relationship with Region VII’s Georgia Vice-‐RSR, Clemente Quinones, and Region VII’s RSR, Gabriel Arab. b. Have the biggest attendance to National Conference in GT-‐SHPE’s history. Get at least 20% of the members to attend. c. Review results of 2012 NRP between Region 7 Georgia SubRSR, Historian, and President by November 15th, 2013. Document improvements and suggestions. d. Have at least 20 members per event to attend all Region VII’s organized events such as Sub-‐Regional Retreats.
4. Plan a successful Region VII RLDC that will take place from February 21st-‐24th of 2013 a. Form a committee of 10 people with two RLDC Chairs and with the following sub-‐committees: Corporate, Logistics, Curriculum, and Social. b. Have at least 6 corporate sponsors raising a minimum of $17,000, calculated as the break-‐even amount from the RLDC budget. c. Have a minimum of 200 students from all Region VII’s universities attend the Regional Conference. Contact all chapter presidents by November 1st, 2012. d. Heavily promote RLDC 2013 at SHPE’s National Conference in Fort Worth.
5. Continue to build GT-‐SHPE as an all-‐encompassing organization through the creation of new events and other ways.
a. Organize the first ever Nasa Science Space Day on Fall 2012 with an expected attendance of 150 children. b. Organize the first ever Noche de Ciencias at La Amistad center with an expected reach of 70 children. c. Plan and execute the first ever GT-‐SHPE Case Competition to increase exposure to the consulting industry. d. Organize the first ever Latino Student Organizations Research Symposium to increase awareness of graduate school and research opportunities at Georgia Tech.
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e. Collaborate with the Hispanic Scholarship Fund to increase our attendance of Hispanic American students and to take advantage of their strong community outreach. f. Install the first ever GT-‐SHPE Alumni Mentoring Program by February 1st, 2013. Have a minimum of 15 GT-‐SHPE alumni mentoring upper class members. g. Plan and execute the first ever GT-‐SHPE Latin Movie Night to increase Spanish speaking among Georgia Tech students, along with fundraising. A minimum of 50 people is expected, with an expected profit of $400 to be donated to the Latin American Association (LAA) h. Plan and execute the first ever Taste of Latin America in Spring of 2013 to increase Latino culture awareness across campus. A minimum of 300 students is expected, with an expected profit of $1,000 to be donated to LAA.
6. Continue to build a strong Professional Development branch and Corporate exposure
a. Raise a record of $22,000 yearly for the 2012-‐2013 from corporate sponsors, a goal set by the External VP to beat the previous year’s $20,000 goal. b. Plan and execute successful Fall and Spring Career Froums, with a minimum of 4 companies per event and a minimum attendance of 50 members. c. Have the Fall Career Forum in collaboration with the National Society of Black Engineers (NSBE) and the Society of Women in Engineering (SWE). Have a minimum attendance from the two organization of 30 members. d. Plan and execute one Resume Workshop per semester to prepare members for the National Conference. A minimum attendance of 20 younger members (Freshman, Sophomore) is expected. e. Plan and execute one Mock Interview event per semester in coordination with the SHPE Atlanta Professional Chapter to prepare members for the National Conference. A minimum attendance of 10 interviews will be conducted. f. Plan and execute the first ever GT-‐SHPE Case Competition to increase members exposure to the consulting industry. One single sponsor will be sought to fund $1,000 annually to become the official sponsor. A minimum participation of 5 groups (20 members) is expected on Spring 2013. g. Increase our international impact through our International Internship Program. Two students will acquire internship in Latin America through GT-‐SHPE’s relationship with companies in Colombia, Panama, Mexico and Chile.
7. Continue to build GT-‐SHPE’s academic development through the Office of Minorities Education (OMED)
a. Coordinate two joint tutoring events per semester with OMED for preparation for the midterm and finals exam. A minimum expected attendance of 15 members is expected. b. Organize a Spring 2013 Class Registration Event in order to help members register for classes. A minimum expect attendance of 20 members is expected.
8. Improve GT-‐SHPE Executive Board transition after election a. Prepare an interactive activity for new E-‐board to build upon teamwork. b. Require E-‐board members to complete a reflection survey after each semester (e.g. What have I accomplished? What can I improve on?), by the end of April. c. Plan a transition-‐of-‐E-‐Board social lunch for current E-‐board to share experiences with next E-‐board by April 2013. d. Review Mid-‐Year and End-‐Year Goal Progression between Current and New E-‐board by April 2013.
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SHPE Events SHPE Quarter – Chapter Development (3.1)
Before the fall semester began, GT-‐SHPE had a motivated and dedicated recruitment team assisting all freshmen orientation programs during the summer. In August and September, we recruited many members at the GT Annual Latino Welcome Weekend and Hispanic Heritage Month event. Our Kick-‐Off/Membership Drive was heavily promoted and more than 120 students registered as official members. Our parties have also helped our chapter development. These efforts resulted in one of our highest freshmen recruitment up to date standing at 163 paid members registered so far.
Summary of Events: Welcome Back Party, FASET Orientation, Summer Recruiting, Latino Welcome Weekend, Student Involvement Week Tabling, Kick-‐Off/Membership Drive Meeting, Hispanic Heritage Month Kick-‐Off, General Meetings, Bonding Activities & Black and White Party.
SHPE Quarter – Academic Development (3.2)
The fall career forum was really satisfactory for both students and companies. We focused on changing the usual, large-‐scale format of other forums into a more personalized, productive activity in which companies discuss professional development topics aimed at helping SHPE members enhance their professional skills. We also had the largest number of members in our history attending the SHPE National Conference.
Summary of Events: Fall Career Forum, National SHPE Conference, General Meetings with corporate sponsors, Resume Workshops, Case Competitions.
SHPE Junior Chapter Progress (3.3) This year we continued working in Meadowcreek high school located in Gwinette County. This year, we are setting up weekly meetings for the SHPE Jr. chapter. Recently, we added the SHPE Jr. Coordinator as an E-‐board position. We have a total of 30 kids interested to attend the meetings regularly. Our current SHPE Jr. Coordinator, Matias Leguizamon, is working with the president of the club to have all the paperwork to get the chapter recognized ready for early Spring 2013. We are planning some interesting events such as a tour to Georgia Tech and engineering based competitions for next year. Even tough we had a very impressive progress; we still have many things to correct. Being our first semester implementing this project, we learned that some tasks are harder than what they may seem in the beginning, especially if we introduce a completely new e-‐board position. We had to plan for unexpected difficulties that may appear along the way. We had not anticipated that it would take this long to set up a completely new board of directors division under the e-‐board position in the school. Our board of directors division under the SHPE Jr. Coordinator had very different class and extracurricular schedules, resulting in
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having three different meetings during the days the chapter met in order to be able to fit in all the interested students' schedules. Our SHPE Jr. Coordinator assures he will be correcting these issues next semester.
SHPE Core Program Participation (3.4) This year, GT SHPE organized Noche de Ciencias in La Amistad. The event consisted of educating
elementary school students about the importance of pursuing a college degree, especially in STEM related fields. We had several activities for the kids to play and learn, an informational presentation and a closing dinner where members got to interact with children as well as parents. The event turned to be a real success, we had many members volunteering but also we received thank you letters from La Amistad kids as well as parents and teachers.
Continuous Feedback Forms Chapter Development and Networking
Chapter Development and Networking: FASET Orientation, Recruiting
Contact Person: Guido Lombardo Location: Georgia Tech Campus
Email Address: [email protected] Date: July-‐August, 2012
PURPOSE OF ACTIVITY: FASET Orientation Session is GT-‐SHPE’s first chance to recruit lowerclassmen and transfer students. There are a total of 5 orientation sessions throughout the summer and it is an opportunity for student organizations to attract new members.
HISTORY: GT-‐SHPE has recruited at FASET orientations in the past, but not always attended all sessions like this summer.
STATISTICS -‐ SHPE Members: 20 Non-‐SHPE Members: 34 Male: 40 Female: 14
COST OF ACTIVITY: $25 (for poster board). Funded by chapter funds.
DESCRIPTION OF ACTIVITY: The Student Organizations Liaison was in charge of creating a poster board and gathering a team of members to volunteer. GT-‐SHPE collaborated with other Hispanic organizations to ensure GT-‐SHPE had a sign-‐up sheet at all orientations. These e-‐mail sign-‐ups were transferred to our e-‐mail list. Flyers for our Kick-‐Off Membership Drive were also distributed.
EVALUATION: We realized that face-‐to-‐face interaction is the best way to spread the word about GT-‐SHPE. We received a total of 83 interested sign-‐ups, 41 of which signed up as official members, proving that our efforts were effective. Several of these first year and transfer students are currently serving positions in the Board of Directors. A chapter brochure had not been created on time for the orientation sessions. Students visit many organizations, and it would have helped them learn more about GT-‐SHPE.
Chapter Development and Networking: Back to School Social
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Contact Person: Mark Vaisberg Location: Tongue & Groove
Email Address: [email protected] Date: August 31, 2012
PURPOSE OF ACTIVITY: To welcome current and new SHPE members to a new academic year, being an excellent opportunity to network and socialize with GT-‐SHPE alumni and members.
STATISTICS -‐ SHPE Members: Non-‐SHPE Members: Male: Female:
COST OF ACTIVITY: $550. Venue and music costs funded by GT-‐SHPE.
DESCRIPTION OF ACTIVITY: The social event took place in a setting open to all GT students, but clearly hosted and organized by SHPE. As advertised, the event charged the cover revenue as a fundraiser; it also allowed incoming and prospective members of SHPE to meet and network with current members of SHPE, as well as other GT students.
EVALUATION: This social event turned out to be a real success in terms of revenues. However, not every member that attended this event was satisfied with it. Many of them complained that they hoped for a more closed and united social event exclusively with GT SHPE members, instead of doing it in a setting open to al GT students.
Chapter Development and Networking: Hispanic Movie Night
Contact Person: Maria Silva Location: GT Student Success Centre
Email Address: [email protected] Date: November 1st, 2012
PURPOSE OF ACTIVITY: Fundraising, networking and learning more about Hispanic culture.
STATISTICS -‐ SHPE Members: 21 Non-‐SHPE Members: 16 Male: 20 Female: 17
COST OF ACTIVITY: $117.28
DESCRIPTION OF ACTIVITY: Tickets for the event were sold before the event and at the entrance. Latin American food was served. The feature film was the Argentinian movie “El Secreto de sus Ojos.”
EVALUATION: This event was perfect in terms of revenues and member/non member satisfaction. Every attendee enjoyed the diversity of Hispanic food and the movie.
Professional Development Professional Development: Fall Career Forum
Contact Person: Pablo Ramirez Location: GT Student Centre
Email Address: [email protected] Date: September 8, 2012
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PURPOSE OF ACTIVITY: The Career Forum is an annual event mainly focused on changing the usual, large scale format of other forums into a more personalized, productive activity in which companies discuss professional development topics aimed at helping SHPE members enhance their professional skills.
HISTORY: Held every year and is now held twice a year, right before the Fall and Spring Career Fairs.
STATISTICS -‐ SHPE Members: 51 Non-‐SHPE Members: 0 Male: 31 Female: 20
COST OF ACTIVITY: $1088.83. Funded by company sponsors that participated in the event.
DESCRIPTION OF ACTIVITY: Members arrived at the event lobby in business casual attire and begin the day with a light breakfast. Haskell, ConocoPhillips, Intel, and GE Energy separate the group into four smaller groups that rotate through four distinct workshops organized. Each workshop addressed skills and aspects important for job search and professionalism.
EVALUATION: Company sponsors enjoy participating in the Fall and Spring career forum because they are able to interact with GT-‐SHPE members. Conversely, students take advantage of the opportunity to network and receive insight on how to approach the career fair. Halfway though, there is also a lunch, where students can interact with the representatives on a social level. Companies have expressed that they would like feedback from their presentations.
Professional Development: General Meetings with Corporate Sponsors
Contact Person: Pablo Ramirez Location: GT Student Centre
Email Address: [email protected]
PURPOSE OF ACTIVITY: GT-‐SHPE members have the opportunity to learn about job opportunities with our corporate sponsors, and hear testimonies from past GT-‐SHPE members who are currently working with the company.
HISTORY: GT-‐SHPE has various companies attend General Meetings every year. Other companies that attended this year include Haskell, General Mills, Conoco Phillips and Conti Group.
STATISTICS (average) -‐ SHPE Members: 55 Non-‐SHPE Members: 4 Male: 34 Female: 25
COST OF ACTIVITIES (average): $120
DESCRIPTION OF ACTIVITY: Each year GT-‐SHPE gives corporations the opportunity to directly network with our members through information sessions as well as share their knowledge and experience through workshops. Interactions such as these have always provided a great chance for our members to get prospective co-‐op jobs and internships.
EVALUATION: A variety of companies have attended our general meeting. We have made an improvement in bringing a more diverse portfolio for our members. In recent meetings we are notifying companies to set aside 10 minutes at the end so members can talk directly with them. Also, we noticed that an interactive approach is a better way to involve members into the company presentation. Therefore, we notify companies before doing their presentations to prepare interactive activities so members engage more frequently.
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Professional Development: National SHPE Conference
Contact Person: Gianmarco Di Carlo Location: Forth Worth, Texas
Email Address: [email protected] Date: November 13th
PURPOSE OF ACTIVITY: Members are exposed to job opportunities, from internships to research and full-‐time jobs. The National Conference provides a professional environment, where they can meet STEM professionals from top companies as well as other top engineering students from around the nation.
HISTORY: GT-‐SHPE members have attended the SHPE conference in the previous years. This year there was a significant increase of members that attended, compared to last year.
STATISTICS:
COST OF ACTIVITY: $1500. Registration was partially covered by Georgia Tech Student Government Association and the profits of the Black and White Party.
DESCRIPTION OF ACTIVITY: The National SHPE Conference was held in Forth Worth, Texas. The conference chair coordinated our members, summarized the agenda and set the expectations. At the conference, members attended the company workshops, networked with other students, met company representatives, and took advantage of the career fair. Members also part pated in the Technical Poster and Paper competitions.
EVALUATION: Without a doubt members were extremely impressed from their experience at the SHPE National Conference. Many members received interviews and everyone met dozens of company representatives and SHPE members from around the nation. We increased our numbers by insisting and promoting the benefits to our members. The conference also served as a chance to show our chapter pride, especially at the Region 7 meeting.
Academic Development
Academic Development: Mentorship Program Kick-‐Off
Contact Person: Carlos Perez Location: GT Student Centre – Tech Rec
Email Address: [email protected] Date: September 20th, 2012
PURPOSE OF ACTIVITY: To launch the Mentor SHPE program with a social lunch and deliver the expectations of both Mentors and Mentees.
HISTORY: The Mentor SHPE program was re-‐initiated last year and perfected this year.
COST OF ACTIVITY: $53.54. Rental space and activity costs funded by GT-‐SHPE.
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DESCRIPTION OF ACTIVITY: This event began with a formal introduction of the SHPE mentors with their protégés. After introductions were made, pairs entered the Tech Rec and engaged in a variety of group activities and icebreakers, including bowling and billiards. Contact information was exchanged between mentee protégé pairs at the end of the activity.
EVALUATION: We have a committed group of members that look forward to give and receive advice from their pairs. This semester we were very productive as we held our monthly MentorSHPE sessions. After each session, the MentoriSHPE Chair will review the progress of the program as well as distribute a survey for feedback.
Leadership Development Leadership Development: Board of Directors Leadership Retreat
Contact Person: Mark Vaisberg Location: GT CRC
Email Address: [email protected] Date: October 14th
PURPOSE OF ACTIVITY: Executive board and Board of directors bond, create trust and work in teams.
HISTORY: The BOD Retreat is held every year. The retreat has been held in different courses.
COST OF ACTIVITY: $440. Funded by company sponsors and chapter funds.
DESCRIPTION OF ACTIVITY: The Challenge Course at Georgia Tech will teaches GT-‐SHPE members the skills needed: group leadership, team productivity, effective communication, adaptability, and analytical problem solving. Members are divided into three teams where they must work together to successfully complete the challenge course. When they see that certain students are progressing through the course too easily, they also adjust by placing a blindfold or forbidding others to talk. After the event, members reflect about the challenges they faced.
EVALUATION: This is special event that creates the initial bond between the Board of Directors and E-‐board. It brings out traits that can be transferred to GT-‐SHPE projects and challenges. They are plenty of laughs, suspenseful moments, and challenges that allow everyone to bond and form trust and confidence in each other. The course is very well instructed. Although each group does have an instructor, they allow us to sort through the challenge.
Leadership Development: GT Intramurals (flag football, volleyball, soccer, racquetball)
Contact Person: Emilio Muñoz Location: CRC
Email Address: Date: October 2012, December 2012
PURPOSE OF ACTIVITY: GT-‐SHPE members develop their leadership skills through team sports participation. Intramural sports have always been an opportunity to unite the GT-‐SHPE members in a fun, competitive environment against other organizations. It also allows our organization to gain recognition in the GT Community.
HISTORY: GT-‐SHPE has participated in Intramurals for many years and is widely known for consistently having a dominant soccer team.
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COST OF ACTIVITY: $160 (registration of teams) funded by company sponsors.
DESCRIPTION OF ACTIVITY: These activities are organized each year by the Georgia Tech Campus Recreation Center and a variety of sports are offered. Teams are registered and split up in to brackets where they play in regular season games, and in playoff games depending on the team standings. Teams play usually once a week.
EVALUATION: Intramurals help our members work together and become leaders. Additionally, they are improving their physical fitness, demonstrating their competitive GT-‐SHPE pride. GT-‐SHPE has won several matches in all sports this semester. Unfortunately, the soccer team was eliminated in the semi-‐finals this year after being the school champions last year. While many members participate in the sports our audience attendance at the games is very low. Games are announced through e-‐mail and at general meetings. This is an important point we will try to address next semester.
Outreach Community Service Outreach Community Service: Noche de Ciencias
Contact Person: Maria Silva Location: La Amistad at Peachtree Presbyterian Church
Email Address: [email protected] Date: October 25, 2012
COST OF ACTIVITY: $800.
DESCRIPTION OF ACTIVITY:
Outreach Community Service: Team Buzz
Contact Person: Kelly Maradiaga Location: Big Trees Forest Preserve
Email Address: [email protected] Date: November 3, 2012
COST OF ACTIVITY: There were no costs for this event.
DESCRIPTION OF ACTIVITY: The volunteers for the event gathered at a spot on campus, were served breakfast and left for the Big Trees Forest Preserve. Once there, the volunteers shoveled and carried mulch to areas of the park that needed to be covered. Once all the mulch was shoveled and transported, the team went back to campus for lunch.
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Mid Year Goal Progression 1. Increase STEM awareness and impact in the local Hispanic community through the strengthening community service branch.
a. Organize the first ever GT-‐SHPE Noche de Ciencias with at least 15% of our chapter volunteering and reaching no less than 70 children. b. Organize the first ever NASA Science Space Day (NSSD) at Georgia Tech with representatives from NASA and a minimum attendance of 150 kids from Elementary School through High School. Raise a single corporate sponsor in order to fund future NSSDs, with a worth of $5,000. c. Tutor Hispanic youth by helping them with their science and math homework at La Amistad, a local outreach center. Increase visits from once a month to once a week; increase attendance of members by 20%. d. Join forces with the Hispanic Scholarship Fund to enjoy their core competency of a string community service. Organize a minimum two joint events per semester.
2. Finalize the establishment the SHPE Jr. chapter at Meadow-‐Creek High School a. Abide to all SHPE National guidelines in the proper establishment of a SHPE Jr chapter. Have SHPE National recognize the chapter by February 1st, 2013. b. Form an Executive Board of 8 high school students and a general body of at least 20 students by the end of the Fall 2012 semester. c. Bring the SHPE Jr. Executive Board to a GT-‐SHPE Executive Board meeting, along with a campus tour to promote their exposure to higher education. d. Win the award for most improving SHPE Jr. Chapter from Region 7 at the 2013 National Conference
3. Improve reporting system with SHPE National and Region VII a. Strengthen the relationship with Region VII’s Georgia Vice-‐RSR, Clemente Quinones, and Region VII’s RSR, Gabriel Arab. b. Have the biggest attendance to National Conference in GT-‐SHPE’s history. Get at least 20% of the members to attend. c. Review results of 2012 NRP between Region 7 Georgia SubRSR, Historian, and President by November 15th, 2013. Document improvements and suggestions. d. Have at least 20 members per event to attend all Region VII’s organized events such as Sub-‐Regional Retreats.
4. Plan a successful Region VII RLDC that will take place from February 21st-‐24th of 2013 a. Form a committee of 10 people with two RLDC Chairs and with the following sub-‐committees: Corporate, Logistics, Curriculum, and Social. b. Have at least 6 corporate sponsors raising a minimum of $17,000, calculated as the break-‐even amount from the RLDC budget. c. Have a minimum of 200 students from all Region VII’s universities attend the Regional Conference. Contact all chapter presidents by November 1st, 2012. d. Heavily promote RLDC 2013 at SHPE’s National Conference in Fort Worth.
5. Continue to build GT-‐SHPE as an all-‐encompassing organization through the creation of new events and other ways.
a. Organize the first ever Nasa Science Space Day on Fall 2012 with an expected attendance of 150 children. b. Organize the first ever Noche de Ciencias at La Amistad center with an expected reach of 70 children. c. Plan and execute the first ever GT-‐SHPE Case Competition to increase exposure to the consulting industry.
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d. Organize the first ever Latino Student Organizations Research Symposium to increase awareness of graduate school and research opportunities at Georgia Tech. e. Collaborate with the Hispanic Scholarship Fund to increase our attendance of Hispanic American students and to take advantage of their strong community outreach. f. Install the first ever GT-‐SHPE Alumni Mentoring Program by February 1st, 2013. Have a minimum of 15 GT-‐SHPE alumni mentoring upper class members. g. Plan and execute the first ever GT-‐SHPE Latin Movie Night to increase Spanish speaking among Georgia Tech students, along with fundraising. A minimum of 50 people is expected, with an expected profit of $400 to be donated to the Latin American Association (LAA) h. Plan and execute the first ever Taste of Latin America in Spring of 2013 to increase Latino culture awareness across campus. A minimum of 300 students is expected, with an expected profit of $1,000 to be donated to LAA.
6. Continue to build a strong Professional Development branch and Corporate exposure
a. Raise a record of $22,000 yearly for the 2012-‐2013 from corporate sponsors, a goal set by the External VP to beat the previous year’s $20,000 goal. b. Plan and execute successful Fall and Spring Career Froums, with a minimum of 4 companies per event and a minimum attendance of 50 members. c. Have the Fall Career Forum in collaboration with the National Society of Black Engineers (NSBE) and the Society of Women in Engineering (SWE). Have a minimum attendance from the two organization of 30 members. d. Plan and execute one Resume Workshop per semester to prepare members for the National Conference. A minimum attendance of 20 younger members (Freshman, Sophomore) is expected. e. Plan and execute one Mock Interview event per semester in coordination with the SHPE Atlanta Professional Chapter to prepare members for the National Conference. A minimum attendance of 10 interviews will be conducted. f. Plan and execute the first ever GT-‐SHPE Case Competition to increase members exposure to the consulting industry. One single sponsor will be sought to fund $1,000 annually to become the official sponsor. A minimum participation of 5 groups (20 members) is expected on Spring 2013. g. Increase our international impact through our International Internship Program. Two students will acquire internship in Latin America through GT-‐SHPE’s relationship with companies in Colombia, Panama, Mexico and Chile.
7. Continue to build GT-‐SHPE’s academic development through the Office of Minorities Education (OMED)
a. Coordinate two joint tutoring events per semester with OMED for preparation for the midterm and finals exam. A minimum expected attendance of 15 members is expected. b. Organize a Spring 2013 Class Registration Event in order to help members register for classes. A minimum expect attendance of 20 members is expected.
8. Improve GT-‐SHPE Executive Board transition after election a. Prepare an interactive activity for new E-‐board to build upon teamwork. b. Require E-‐board members to complete a reflection survey after each semester (e.g. What have I accomplished? What can I improve on?), by the end of April. c. Plan a transition-‐of-‐E-‐Board social lunch for current E-‐board to share experiences with next E-‐board by April 2013. d. Review Mid-‐Year and End-‐Year Goal Progression between Current and New E-‐board by April 2013.
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Support Needed/Lessons Learned
The main priority for our chapter this year has been making a better job than last year.
We continue to implement past projects but we also want to be innovating the way we lead our chapter. This chapter is working efficiently and collaborating with other chapters in order to stay within SHPE National recognition and keep closely with them so we can get regional and national guidance.
Our chapter was extremely fortunate this year to have the support of Jay Flores to help us make this turn-‐around. From the onset of this year, the regional team and GT-‐SHPE have been in constant mutual communication. What previously seemed like an extra unnecessary effort to our past leaders has actually empowered us with the means to revive our chapter and bring more opportunities to our members. The results have allowed us to take 45 members to the National Conference this year, far surpassing our attendance from last year. We hope to also to do a really good job on RLDC hosted at Georgia Tech next year.
Led by our newly-‐inspired E-‐board, the Board of Directors, our workforce, has delivered a mixture of programs, all of them very successful. While our professional events continue to be our strength, we recognize more emphasis is needed in our Academic programs, especially our MentorSHPE Program, which we only just launched and needs more time for progress.
An obstacle we do foresee for next semester sustaining our leadership with the absence of two of our Executive Board members, who will be working in the co-‐op program. Some members of the Board of Directors will also not be present. We will be addressing these issues during the winter break instead of waiting during the beginning of the semester.
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Appendix Chapter Brochure
Chapter Display Board
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1
Board of Directors (BOD)
Beginning each Fall, members have the opportunity to apply to the Board of Directors. Being part of the BOD will enhance your knowledge about the SHPE community and also develop your leadership and professional skills in the area that you have the most interest in. Positions for the BOD include: Professional Programs, Financial Planning, Marketing, Webmaster and others.
Intramurals
Another way of showing SHPE pride! With SHPE Intramurals, you can participate in sports and play against other organization’s teams. If you love competition, playing in teams and exercising, this your best option!
2
General Meetings
Attending the weekly general meetings will help you to get more involved with SHPE and become more aware about the different activities being held during the course of the academic year. SHPE’s General meetings often have presentations and information sessions from TOP companies. Also free food is provided if you attend each meeting!
Community Service
If you enjoy helping others, especially the ones within your Hispanic Community, then HSF (Hispanic Scholarchip Fund) is the best way to start getting involved.
How$do$I$get$Involved?$There!are!several!ways!you!can!start!to!get!involved!with!SHPE!and!its!different!programs.!You!can!
apply!for!a!Board!of!Directors!position,!participate!in!the!Intramurals,!and!more!!!!
Leadership(Development(
!The
purpose of this activity is to
enhance the knowledge of what a
SHPE leader does according to
his/her duties in the organization
and to motivate members on taking
leadership roles. This general
meeting brings a different
presentation to members when
compared to the usual corporate
info sessions. The E-board
positions are presented and
described, with each current
leader giving his/her evaluation of
the responsibilities performed, and
expectations.
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Chapter Website: http://www.gt-‐shpe.org
SHPE Magazine Submission (Article spaces Confirmed) "GT-‐SHPE and HSF-‐GT hosted for the first time the TSA TEAMS competition at Georgia Tech. TSA TEAMS is a national
competition that engages high school students in Science, Technology Engineering, and Mathematics. Each year various universities across the nation host this competition, and in 2012 Georgia Tech was a popular host. The theme for this year’s TEAMS competition was “Engineering Healthier Lives”. Students took two exams in teams up to eight people. Students also participated in a hands-‐on design competition, building a Rube Goldberg machine to turn on an LED light. For this competition, over 70 high school students attended from Georgia and Tennessee. This event left a significant impact on the Georgia Tech community. By hosting this event near National Engineer’s Week and bringing these high school students to campus, Georgia Tech faculty and students realized that we can develop engineers from a young age. Georgia Tech will continue to host this competition for the years to come."
“At GT SHPE, we are pleased to help our members to achieve their career goals and professional expectations. This semester, GT SHPE provided its members with a career forum, several information sessions and networking events with companies that are leaders and innovators in their respective industries. We believe that these are invaluable opportunities for Hispanic engineering students focused to attain skills and knowledge for both personal and career advancement. November was without doubt one of the most important months of the semester in terms of Professional Development because of the SHPE Conference at Fort Worth, Texas. Not only we prepared and informed members on how to be successful during the SHPE Conference, we also helped them economically so they can get there. This resulted in our highest attendance to date for a SHPE Conference, and one of the top attendances in Region 7. From freshmen to seniors, a majority of our members got internship opportunities with top companies and learned a lot from networking with recruiters and assisting professional workshops. Today, thanks to GT SHPE, most of them are ready and know what to expect for the next SHPE Conference, and their future job seeking."
Chapter Membership Summary Total Members: 178
Paid: 163
Fall Conference Calls Fall conference calls were attended by our
President and External Vice President.
SHPE Conference Attendance 45 attendees confirmed for
the national conference
37%
14%
27%
9%
13%
Members by Class Level
Freshmen
Sophomores
Juniors
Seniors
Graduates