reference guide - lions clubsimportant tabs* in the tool ribbon * only shows those tabs used in the...
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“How to Use PowerPoint” Course Reference Guide
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Introduction to PowerPoint
• Computer program
• Visual aid
• Creates simple to complex presentations
• Supports subject matter you are presenting
What is it?
• Visually supports information presented
• Appeals to both visual and auditory learners
• Visually interesting and captures attention
• Easily modified and updated
Why should I use it?
• Modify an existing Presentation
•Open & Save a Presentation
•Insert Text & Slides
•Add Presenter Notes
•View Show & Print Slides
PowerPoint Functions Reviewed
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Download and Save a Presentation
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Choose Save As
Select where you want to save to
Name the document
Click Save
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With the presentation open, click on the Microsoft Office Button
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From your Desktop click on the Start button
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Select the PowerPoint software2
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Open a Presentation Saved on your Computer
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Open a Presentation Saved on your Computer
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This automatically opens a blank presentation.
Click the Microsoft Office Button
Choose Open
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Find the location where you saved the presentation (in this case it is the Desktop)
Highlight the presentation name
Choose Open8
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The PowerPoint Screen
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Tool Ribbon: Provides tabs for all of the functions needed to work in PowerPoint
1 Main Editing Screen: Where you design and edit slides.
2 Left Side Column: Where all of the slides in the presentation are shown
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Important Tabs* in the Tool Ribbon
* Only shows those tabs used in the beginner How to Use PowerPoint Course
Home Tab: To insert slides and cut, copy, paste and delete slides.
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Insert Tab: Use this tab to insert text boxes.
24 View Tab: Use this tab to view your presentation in Normal
View, Slide Sorter View, as Notes Pages, or as a Slide Show. Use the Slide Show View for a presenting to a group.
Slide Show Tab: Use this tab to preview your presentation in full screen.
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Insert a Slide
Highlight the slide above where you want your new slide to go1
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Select the slide layout3
Click on New Slide in the Home Tab2
Insert a Slide
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Insert a Slide
The new slide is highlighted in the left side column4
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Copy a Slide
Highlight the slide you want to copy1
Click Copy in the Home Tab2
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Copy a Slide
Click Paste4
Highlight the slide above where the copied slide will go3
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Copy a Slide
The new slide is now pasted below the slide you highlighted5
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Insert a Text Box
Click on the Insert Tab1Select Text Box2
Drag cursor on the slide to
draw the text box
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1 Click on the Microsoft Office Button
Print Handouts for Audience
2 Select Print
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Print Handouts for Audience
From the drop down menu choose Handouts 3
From the Slides per Page menu choose 34
Your handouts will now print with 3 slides with an area to take notes for each slide
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Click OK6
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