redcap 202 training - academic research systems · research electronic data capture (redcap) ......

ACADEMIC RESEARCH SYSTEMS

Research Electronic Data Capture (REDCap) 202

Intermediate REDCap Tutorial 202

UCSF Academic Research Systems

Presented by

[email protected]‐476‐9830


ARS Services

• MyResearch– Secure, HIPAA compliant web‐based environment for the

storage, sharing, and analysis of PHI and RHI• Research Electronic Data Capture (REDCap)

– Secure, HIPAA compliant web‐based system for research surveys and databases

• Clinical Data Research Consulting Services– The extraction of data from the UCSF Medical Center APeX EMR– The extraction of data from the SFGH Lifetime Clinical Record


Agenda

• Longitudinal Database– Scheduling Events and the Calendar App

• Linking databases (REDCap Admin)– “Parent” and “Child” relationships

• Add or Edit Bookmarks (Project Links)• Double Data Entry functionality (REDCap Admin)

– Data Comparison App• Calculated Fields• Customizing text

– HTML tags for users vs. what a REDCap Admin can do• Using the API to automate data (REDCap Admin)• Use of Report Builder • Viewing Audit information using the Logging App


REDCap Project Type Use Cases

• Database Only– Standard Database, REDCap users will be entering data– Longitudinal Database, REDCap users will be entering data on more than one occasion.

• Survey Only– Collect results from participants

• Survey with Data Entry Forms– Collect results from participants and continue collecting/entering data by REDCap users


Longitudinal Databases

When creating a Longitudinal project, checking “Enable the scheduling module” will put the scheduling module under Data Collection


Longitudinal Databases

Longitudinal databases are for collecting research information more than once at varying times

Longitudinal projects will have this additional section on the

Project Setup tab.


Longitudinal Databases – Define My Events

Designate your instruments once you have defined your events

Edit/DeleteEvents now or later

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Longitudinal Databases – Designate Instruments

Click the Begin Editing button to match events to data collection instruments

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Longitudinal Databases – Scheduling

The Schedule Generator will allow you to generate a new schedule based upon your defined events

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1


Longitudinal Databases – Calendar

Once a Schedule is created it will show up on the Calendar App (if enabled)


Longitudinal Databases – Data Entry

Whether or not the Calendar App is enabled, Data Entry will match Collection Instruments to Events

The grid below displays the form‐by‐form progress of data entered into the project for one particular Study ID for all defined events. You may click on the colored buttons to access that form for that event. If you wish, you may modify the events below by navigating to the Define My Events page.


Linking “Parent” and “Child” Projects (Non‐Longitudinal Projects Only)

Projects can be linked (by a REDCap Admin), allowing Collection Instruments to be used by more

than one project

Green Dot = Completed Red Dot = Not completedYellow Dot = Unverified

= Link Icon

Parent >Child >


Add or Edit Bookmarks (Project Links)

Add Project Links by clicking the Add or edit bookmarks button on the Project Setup tab. Your links will be accessible in the newly created “Project

Bookmarks” section of the left toolbar.


Double Data Entry

Once the Double Data Entry module is enabled, manage who will be reviewer #1 and #2 under the

User Rights tab

REDCap Administrators can enable the Double Data Entry module

Done by a REDCap AdministratorDone by you or your project Administrator


Double Data Entry (cont.)

Double Data Entry Person #1, #2 and Reviewer will show up under the User Rights summary

Add users by their user name here


Double Data Entry (cont.)

Reviewers can look at either record that was filled out by Data Entry Person #1 and/or #2


Double Data Entry – Data Comparison Tool (cont.)

The Data comparison Tool will show fields between two records that do not match

Choose a record from the pull down menu and click the Compare button

Differences between the two records have been found (Name and DOB)

Double Data Entry – Data Comparison Tool (cont.)

The Merged Record will not have a Double dash and #

Merging Records

< Choose the correct value from Record #1 or #2 or a New Value

< Click the Merge Records button

< A new (third) record will be created


Calculated Fields

In this Data Entry Form, the BMI is automatically calculatedbased on Height and Weight

Calculated Field using the Online Designer

Calculated Field using the Data Dictionary


Calculated Fields

New calc functions: sum(), mean(),median(),min(), max(), round(), rounddown(), roundup(), abs(), stdev()

Calculations:


Using HTML Tags to Control Fonts

The pre and post‐Survey text can be altered with HTML tags

This highlighted HTML adds text in the message box and makes the text red


Using HTML Tags to Control Fonts (cont.)

Surveys (and Data Entry Forms) can be altered with HTML tags too

Common HTML Tags

• Text<\b> = Text (Bold)

• Text<\i> = Text (Italic)

• Text<\u> = Text (Underline)

• Text = Text

• <center>Text<\center> = Text

• Text = Text (choose 1‐7)

• <a href="http://www.ucsf.edu">Link to UCSF</a> = UCSF (embedded link)


Customizing Text

A REDCap Admin can customize the text at the top of an Index page or all Collection Instruments

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Application Programming Interface (API)

REDCap Admins can create an API Token for your project. Once

created, find your Token on the REDCap API Help Page.

https://redcap.ucsfopenresearch.org/api/help/

API (cont.)

Your API Token will allow your group’s programmer to set up these actions to occur automatically according to your timetable

EAV XML: <?xml version="1.0" encoding="UTF‐8" ?><records>

<item> <record></record><field_name></field_name> <value></value><redcap_event_name></redcap_event_name>

</item> </records>

Flat XML: <?xml version="1.0" encoding="UTF‐8" ?> <records>

<item>each data point as an element ...

</item></records>

Sample API code

API Export capabilities: • export arms, • export form‐event mapping, • export user info


Report Builder

Build and save reports that query in real time


Report Builder (cont.)

Once a Report is saved it will be accessible on the left side tool bar

Exporting, printing, editing options


Logging (View Audit Information)

The Logging App will show what users have done what to a particular project


Additional Help and Resources

• The REDCap Consortium website including demonstration/tutorial videos and the REDCap Shared Library are available at => http://www.project‐redcap.org/

• Submit an online request form for a new REDCap user account at => https://ucsf.service‐now.com/ess/order_accounts.do

• Assistance with technical issues while using REDCap, please contact ITS‐[email protected]

• ITS Help Desk 415‐514‐4100

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