Recruitment Strategies, Eligibility & DocumentationJaime Miranda, CAMP Director The Univ. of Texas Pan American

Ofelia Gamez, CAMP DirectorCalifornia State University, Fresno

National HEP/CAMP Association - New Directors’ Training

The Ritz CarltonPhoenix, AZDecember 2012

Our Recruitment Area Edinburg, Texas population about 79

thousand in 2011. It is the county seat. Have you heard of these towns UTPA is a primarily a commuter campus

serving about 20,000 students (2500 who are EF’s)

Recruitment at UTPA CAMP We have an 80% funded Admissions

Officer The other 20% he is funded by our VP’s

office to work closely with the admissions office & Student Financial Services Office

We have 2 collegiate G-Force mentors who assist the Admissions Counselor They are funded by THECB They are college students (CAMP Alumni)

The recruitment plan We recruit from 3 counties in our area. We visit 30 high schools each fall from the 3

counties. We host a “Migrant Counselors Workshop”

each fall We host a “CAMP Exploration Days” on

campus in conjunction with our Educational Service Center

All students that apply to UTPA are asked “The migrant question”

Documentation Part I Must have’s

How did you determine they are eligible (COE) How did you determine they are US citizens or

eligible citizens (passport, birth certificate, INS letter)

How did you determine they are first year students (school admissions letter, school internal database print out, HS transcript)

How did you determine need (needs assessment)

Documentation Part II Good to have

Financial Aid award letters Student Essay Student Resume Letters of recommendations Emergency Contact info. What else do you have in entrance file

Now we have 150 applications Who is eligible?

Review guidelines if needed How do we check?

We contact the education service center/HS

We use COE

We still have 100 applications We use an admissions committee

Make up of the committee Who would your committee be The director and admissions counselor

don’t sit on this committee The committee only reviews eligible

student applications Sample needs plan

Getting them in The admissions counselor works on

getting all 150 into the university. 70 get an invitation to form part of CAMP

others are invited to get services from MSS and be on a CAMP waiting list.

We have a strong list by March each year.

Relationships with migrant counselors & parents.

Recruitment Plan Helps to assure you are fulfilling all

stated objectives/activities stated in proposal

Helps to work smarter not harder Re-evaluate recruitment efforts Assures you are accepting the student

with the most need:1) Financial2) Academic3) Social

Outreach & Recruitment Plan(Sample)

Describes where recruitment will take place annually

Re-evaluate recruitment locations; recruit smarter not harder

Outreach Request Form(Sample)

Document and track all presentations made

Recruitment Flow Chart (Sample)

Describes recruitment process for all incoming applications

Incoming applications are tracked through an Outreach File Maker Pro database

Recruitment Flow Chart (Sample cont.)

Helps to clearly document acceptance or denial of applicants

Comments or Questions?Jaime Miranda, CAMP DirectorThe Univ. of Texas Pan American(956) 665-5335 Direct line(956) 219-3451 Cellmirandaj@utpa.edu

Ofelia Gamez, CAMP DirectorCalifornia State University, Fresno559) 278-4768 ofeliag@csufresno.edu