Readiness and Response.

7/22/2010

Electronic Discovery Process

University of Houston

The Traditional Electronic Discovery Process

Data collection Data preparation & processing

Data review Data production

Data Reduction Scenario – Data Reduction Scenario – PrevailPrevail

Cull out Sys/Prog/App filesCull out Sys/Prog/App files(.dll, .ini, .exe, .help, etc.)(.dll, .ini, .exe, .help, etc.)

Remove/Flag duplicates(aka Deduplication)

Other culling: eg. searchterms, date, file type, etc.

Subjective privilege review(Prevail)

Entire Collected Data SetEntire Collected Data Set

Production

1 TB of raw native data

Assume 25% reduction750 GB (screened data)

Assume 25% reduction562.5 GB (unique data)

Assume 50% reduction281.25 GB (live data)

Assume 75% reduction~ 70 GB (responsive data)

Assume 75,000 pages/GB~ 5,25M pages (production set)

Prevail Review Application

Matter Summary View

Matter Summary View provides a high level administrative view into the matter

General matter information

Individual user statistics

Overall review progress

Publishing history for data coming into Prevail

Individual login and logout time is tracked

Folder View

Folder View provides a Windows Explorer® - like view of the data set

Left hand window provides a means to drill down into various folders as they were collected from user desktops and servers

All user naming conventions are preserved

Right hand window displays the files

Search Window

The Search Window is where most users will utilize the tool

The user starts by creating search criteria via dropdown

There’s a wide variety and large amount of flexibility in the types of searches

Search criteria can be saved and shared with other users (workflow and user task assignments)

On-the-fly deduplication allows the for duplicates to be suppressed from the reviewer

Search Results Window

The Search Results window shows all the files that met the user selected search criteria

Total number of items found

Top half of window lists the individual files

Bottom half of window shows a preview of item selected

Double clicking on any item in the list will open up that file in HTML (Item) View

Item (HTML) View - EMAIL

The Item View shows an “enhanced native” view of any document

Basic information about this file is available in the header

All email metadata fields are immediately available

Subjective coding Attachments

(parent/child relationships) are preserved and available

Chain explorer provides more functionality

Code the message unit from anywhere in the chain as well as immediately apply to exact duplicates

Organizer View

Care and feeding of subjective codes or categories

Unlimited number of client defined categories (and folders)

Categories can go 3-deep with respect to parent/child relationships

Categories can be locked

Right hand window displays all items in category

Item (HTML) View - SPREADSHEET

Hidden rows, columns, and worksheets can be made available

Spreadsheet rows and columns are preserved

Scroll up/down and left/right, just like in native application

Color is preserved Worksheets are

paginated into the same view

Mouse-over for cell formulas and comments

Headers and footers are exposed in HTML

Always have one-click access to native document