Facility Information Management Tool

FACILITY MANAGEMENT INFORMATION TOOL

Content

1.Facility Management

2.Facility Management information

system

3.Basic Principle on implementing

FMIS as tool

4.About US

Source: International Facility Management Association – IFMA -

Facilities Management

Facility management is a profession that encompasses multiple disciplines to ensure

functionality of the built environment by integrating people, process , place and technology.

People

Process

Place

Technology

FM is Multidisciplinary

ARCHITECT

QUANTITY

SURVEYOR

ACCOUNT-

ANTS

HUMAN

RESOURCE

ENGINEER

CATERER

INTERIOR

DESIGNER

LANDSCAPE

ARCHITECT

SECURITY

GUARDS

TECHNICIAN

HOUSE

KEEPING

PROPERTY

MANAGERS

The Many Roles in Facilities Management

Maimunah/2010/August

TOOLS

Source: International Facility Management Association – IFMA -

The Trick is…

People

Process

Place

Technology

7

PLANNING

CREATION

OPERATION & MAINTENANCE

DISPOSAL

FM activities

8

PROJECT MANAGEMENT

Location Search & Selection Acquisition / Disposal of buildings Relocation Extending & Alteration Demolition Facility Refurbishment

MAINTENANCE & REPAIRS

Building Shell / Fabric Maintenance M&E Maintenance & Repair Landscape (Soft & Hard) Maintenance Cleaning & Housekeeping

BUILDING SERVICES & OPERATIONS

M&E Operations Energy Distribution & Management Waste Disposal & Environment Mgmt Domestic Animal & Pest Control Disaster Prevention & Recovery Safety & Health Security

SPACE PLANNING & EVENT MANAGEMENT

Space Planning, Allocation & Relocation Event Management

PLANNING & PROGRAMMING

Mid-Term/Long Term Long Term Resource Planning Work Programming Development Planning Facility Master Planning

OPERATIONS ADMINISTRATION / MANAGEMENT

Office Allocation Administration Management Budget & Cost Control Procurement Office Furniture & Stationary Catering Management Car Park Management

OFFICE SERVICES &

LOGISTICS

Telephone Postal & Courier Record Management Print & Fax Storage Distribution Help Desk & Telephone Operator Public Relation Travel & Transportation Fleet Control

Source: Omar, A. F. (2010)

INFORMATION

OVERLOAD?

Introduction to FMIS

• Facility = is a building or room which was created to serve a

specific purpose.

• Management =is the way something is handled, careful treatment, supervising skills, or those in charge of a business or group.

• Information = news or knowledge received or given.

• System = set of rules, an arrangement of things, or a group of related things that work toward a common goal.

• “ Managing information From Facility Management activities with the system “

FMIS COMPONENT

IT Infrastructure FMIS application

Integration with Legacy System

DATA

FMIS Component

FMIS APPLICATION

Project Management

Space Management

Real estate and Portfolio Management

Asset Management

Maintenance management

Service Desk

Reservation Management

Energy Management

Fleet Management

Key Management

BAS intergration

SOME OF EXISTING FMIS SYSTEM

Pengurusan ruang-penomboran mengikut SKATA

•Membangunkan sistem penomboran ruangan yang baru dimana menepati dengan garis panduan SKATA • System kod ruangan telah dibina mengikut ruangan yang sedia ada di dalam bangunan dan dihubungkan terus dengan lukisan bangunan dimana maklumat keluasan setiap ruangan telah dikenalpasti. •Maklumat ruangan juga dihubungkan terus dengan maklumat pengguna ruangan dimana membolehkan system direktori bersepadu diadakan secara tidak langsung

Maklumat kod ruangan juga telah dihubungkan terus dengan system MYSPATA dimana satu perbincangan telah dilaksanakan bersama Kementerian Wilayah dan pihak JKR Ibu Pejabat

No Trade

Site visit

Quantity

Import to

Database

1 Civil 2508 0

2 Electrical 6346 0

3 Mekanikal 3213 0

Total 12067 0

Preventive Maintenance( maklumatdaridokumen

contract

No Trade Quantity

Import to

Database

1 Civil 1983 1491

2 Electrical 1700 0

3 Mekanikal 526 0

Total 4209 1491

•Menggunakan ruang yang telah dibina dan dinomborkan mengikut SKATA •Membina semula inventory asset berpandukan kontrak dokumen dan lawatan tapak •Maklumat sebenar asset dapat dikeluarkan setelah lawatan tapak dilaksanankan dan perlaksanaan asset inventory yang sebenar dilakukan •Didapati selepas itu , maklumat asset didapati melebihi dari maklumat di dalam kontrak FM Maklumat ini perlu disahihkan kerana PPM akan mengunakan maklumat asset ini untuk mengeluarkan arahan kerja PPM

Pengurusan Asset- pematuhan pengunaan asset kod DAK SKATA

Pengurusan ruang - pemantauan pematuhan pengunaan tenaga

elektrik

•Menggunakan ruang yang telah dibina dan dinomborkan mengikut Kaedah SKATA •Membina zon meter eletrik dimana setiap tingkat patut dilengkapi dengan meter tenaga •Mengambil maklumat bacaan meter disetiap zon dan diolahkan dengan mewarnakan setiap zon dengan warna tersendiri •Membantu untuk mencipta baseline penggunaan tenaga di setiap zon dan membolehkan anugerah zon hijau diberikan kepada zon yang dapat mengoptimunkan pengunaan elektrik secara bulanan disamping mematuhi pekeliling kerajaan.

Pengurusan ruang - zon hawa dingin

•Menggunakan ruang yang telah dibina dan dinomborkan mengikut Kaedah SKATA •Membina zon hawa dingin mengikut maklumat dari pelan hawa dingin dimana dapat kenalpasti ruangan yang mempunyai kapasiti hawa dingin yang tinggi disebabkan lebihan peralatan didalam ruangan tersebut •Selain daripada itu kami juga bangunkan system tempahan ruang dimana perkerja yang perlu melaksanakan kerja diluar waktu pejabat hendaklah mengisi borang tersebut untuk tujuan kawalan system BAS untuk system hawa dingin, pergerakan lift dan juga tujuan pemantauan keselamatan di bangunan Seri Wilayah

BASIC PRINCIPLE OF IMPLEMENTING FMIS

Examples of data/information relevant to Construction activities

• Room temperature • Number of occupants • Number of rooms • List of equipment / furniture • Pending complaints • Cost of repair • Spare parts balance • System alarms • Today’s events • Technician’s overtime • List of tools • Maintenance schedules • Security log

• Pending work orders • Invoices • Upcoming insurance

payment • Emergency contact numbers • Delivery at loading bay • Meeting room booking • Food request for meeting • Authority inspection date • Purchase request • Safety non-comformance • Utilities bills • Lifecycle replacement

Data Population

DATA

SPACE

ASSET

PROCESSES

BACKGROUND DATA

INVENTORIES

COMPULSORY

NON-COMPULSORY

Taxonomy of Data

DATA POPULATION

SPACE EQUIPMENT Process

SPACE BACKGROUND DATA

SPACE INVENTORY

EQ. BACKGROUND DATA

EQ. INVENTORIES REQUIRMENT

Country Region State County City Site Building Floor Organization - Business Unit -Division - Department Employee Standard

ROOMS EMPLOYEE

MECH ELEC ARCH ICT

ACMV Fire Protection Lift & Escalator Gondola BAS

Distribution System Supply Support System Lighting System Power Distribution System

Structure Opening Roofing Domestic Water Supply Sewerage

ELV Security & Surveillance System Telecommunication

Insurers Policies Leases Lessors Warranties

EQUIPMENT

What is Asset Standard

• Before you create an equipment inventory you can establish the types of equipment at your company - the equipment standards.

• Typically, a company will purchase multiple quantities of like equipment items. For example, it is likely that your company has purchased the same type of telecommunications equipment for multiple offices. WE defines this type of telecommunications equipment as an equipment standard.

Application & example of Equipment Standard

• Before we go through the application or step to create Equipment Standards, we learns the concept or function of Define Equipment Standards

• Use the Define Equipment Standards task to: 1. Add new equipment standard records 2. Review existing records. 3. Edit existing records. 4. delete existing records.

• The Define Equipment Standards task uses a grid view

that is the most efficient method for bulk updating data.

Playing With DATA

List of fields in ASSET Standards:

ARCHIBUS : 18

•Equipment Standard •Equipment Description •Standard Width •Standard Depth •Standard Height •Manufacturer •Model Number •Standard Price •Amperage •Power •Voltage •Equipment BTU •Size/ Capacity •Phase •Equipment Category •Standard Area •Std. Cost to Move •Years Life Expectancy

CLIENT : 16

•Equipment Standard •Equipment Description •Standard Width •Standard Depth •Standard Height •Manufacturer •Model Number •Standard Price •Amperage •Power •Voltage •Equipment BTU •Size/ Capacity •Equipment Category •Standard Area •Years Life Expectancy

COMPULSORY : 6 •Equipment Standard •Equipment Description •Manufacturer •Model Number •Size/ Capacity •Equipment Category

NON-COMPULSORY : 10 •Standard Width •Standard Depth •Standard Height •Standard Price •Amperage •Power •Voltage •Equipment BTU •Standard Area •Years Life Expectancy

Application & example of ASSET Standard

• Sample of Complete Equipment Standards

Compulsory

Non-Compulsory

Application & example of ASSET Standard

• Sample of In-Complete ASSET Standards

Compulsory

Non-Compulsory

Applying Asset Standards to Code ie DAK SKATA

EQUIPMENT STANDARDS CATEGORY

EQUIPMENT STANDARDS SYSTEM

EQUIPMENT STANDARDS COMPONENT

RUNNING NUMBER EQUIPMENT STANDARDS CODE

M= Mechanical 01= Air Conditioning & Mechanical Ventilation

System

001= CHILLER

001= CHILLER (YORK) M01001001

002= CHILLER (DUNHAM BUSH)

M01001002

002= AIR HANDLING UNIT

001= AIR HANDLING UNIT (YORK, 10 HP)

M01002001

002= AIR HANDLING UNIT (YORK, 60 HP)

M01002002

M= Mechanical 02= Fire Protection

System

001= FIRE EXTINGUISHER

001= FIRE EXTINGUISHER (EVERSAFE)

M02001001

002=FIRE EXTINGUISHER (SRI)

M02001002

002= HOSE REEL

001= HOSE REEL DRUM (EVERSAFE, ABC-123)

M02002001

002= HOSE REEL DRUM (EVERSAFE, DEF-456)

M02002002

EQUIPMENT STANDARDS CATEGORY EQUIPMENT STANDARDS SYSTEM EQUIPMENT STANDARDS COMPONENT

Command Operation Center (CoC)

Operation Center Concept

Brief History of The

ARCHIBUS Products:

Summary of Major

Innovations,

Achievements and

Milestones In

Malaysia and

Asia Region

2009 Establishment of ARCHIBUS Solution Center Kuala Lumpur (ASC-KL)

Grant for Education to UTHM (formerly KUiTTHO) & UTM Skudai FKSG 2004

2005 Installed at UiTM Shah Alam

2006 Installed at UiTM Puncak Alam

2003 Installed at UTM Skudai (Pejabat Harta Bina)

2012

2008 Implementation at UPM & UTM Skudai

2011

2013

Archibus Introduced in Malaysia 2001

2014 - 2015 Implementation at Istana Negara, KWSP Group, Celcom, UiTM (Puncak Alam, Rembau and Nilai) and UIA -Gambang

Implementation at Uitm Kuala Pilah 2010

Implementation at Kementerian Wilayah, Uitm Seremban 3 Implementation Excitech UK in Singapore 2012 Implementation at University Malaysia Terenganu (2012)

2010

Establishment of ARCHIBUS Solution Center Healthcare Transformations

(ASC HT) Malaysia

Implementation at Hospital Rehab by AWC

Implementation at National University Singapore

Implementation at AGA Khan University at Pakistan

Upgrading Implementation at Uitm Shah Alam and Kuala Pilah 2013

Our Experiences

Facility Management Information Specialist

Microcorp offers Solution and services focusing on Facility Management Information System.

Some of our areas of work are in the development and integration of Facility Management generic

Intranet and Internet components and subsystems, web portal development, intranet systems and

tool development, implementation on PC platforms.

Platform :

Windows-based ,Web based and Mobile Apss.

Technologies :

1.APPLICATION DEVELOPMENT: ARCHIBUS/FM, VB, C, C++

2.RDBMS: MySQL, MS SQL Server, Oracle, Sybase, MS Access

3.WEB-TECHNOLOGIES: CGI-PERL, PHP, ASP, JAVA SCRIPT, VBSCRIPT, HTML,

DHTML, XML, JAVA, J2EE, Flash

4.WEB SERVER: Apache, IIS, Tomcat

About Us

Microcorp Technology Sdn Bhd (418308-U) is an ICT and FMIS –based Company located in Bandar Putra Permai, Selangor. •Established in 1997. •Focus on Providing End to End Services in Facility Management Information System (FMIS) •Associate partner of ARCHIBUS Solution Centers – Kuala Lumpur Malaysia (ASC-KL). •Support Regional ARCHIBUS Clients – Indonesia, Singapore and ASIA.

Types of Projects We Handle: 1. FMIS Implementation

2. Facility Data and Creation of Database

3. Application Design, GUI and Software Development

4. Architectural Drawings & BIM

Areas of Expertise:

1. Specializing in server technologies like database management, remote server management.

2. Dynamic & database driven page creation.

3. Drawing design and database interlinking

Types of Projects Handled:

1. Application Customization

2. Web Portal Customization

3. Room Reservation Interface

4. Complaint management Interface

5. Application form

6. Online Project Management Facility

Facility Management Information Specialist

THANK YOU

www.microcorp.com.my sharain@microcorp.com.my +6012-2877433