re: request for approval to travel overseas · folio 2 i am seeking your approval to travel...

Folio 1

jS?&.

RECEgVED

THE HON PETER CHANDLER MLA ÛSSÂMinister for Education cHfE^lNlpÔFFlce'

MEMORANDUM

TO: CHIEF MINISTER DATE: 2-7|C>61Z(M

FROM: MINISTER FOR EDUCATION REF:(?^M|zW-P(AC

RE: REQUEST FOR APPROVAL TO TRAVEL OVERSEAS

I propose to undertake official travel overseas for approximately six days during theperiod 1 to 11 November 2014 for the purpose of visiting .Anhui Province andShanghai, People's Republic of China. The visit Is a reciprocal visit to theDecember 2013 delegation of 12 principals whp_partieipated in a leadership programhosted by the Centre for School Leadership, ©haries Darwin University (CDU). Thevisitwill develop further the 2000 Friendship Agreement between the NorthernTerritory and Anhul Province and also CDU's agreements and arrangements withuniversities in the province. .

The primary purpose of the visit is to build on existing relationships to increase thenumber of international students'from Anhui Province studying in the NorthernTerritory. The visit will involve meetings with the Anhul Province government andMinistry for Education, and also representatives of the Department of Foreign Affairsand Trade (DFAT) and Aijstrade, in (3Gth Anhui Province and Shanghai. A number ofschools and universities will also be visited.

I will be accorppariied by Anthony Jarvis, Senior Ministerial Adviser and from theDepartment ofEd.ucatfon (DdE): Ken Davies, Chief Executive and Dr Kevin Gillan,Executive Director, Education Partnerships, This group will travel for approximatelysix days during the period of 1-11 November 2014.

The visit is part of an eleven day study tour for the Executive Development forEdtiGationat Leaders Program being provided by CDU for principals. The principalswill also visit education facilities in Hong Kong, Special Administrative Regions,People's Republic of China. A full list of participants and their funding source isattached.

The itinerary of meetings for the proposed trip is being drafted by DoE in consultationwith the Department of the Chief Minister, CDU, DFAT, Ausfrade and the AnhuiProvince Government and Department of Education.

The Vice-Chancellor, Professor Simon Maddocks, will be visiting Anhuf Province inSeptember 2014 and laying important groundwork for my visit.

Northern Territory

Government

Folio 2

I am seeking your approval to travel overseas to participate In the proposed studytour to Anhui Province and Shanghai for approximately six days during1-11 November 2014.

.^

--'~i-==^

PETER CHANDl^R

26AUG20U

^ fr<-^

^ROVED

2 8 AUG 20U

Folio 3

ATTACHMENT A

ANHUI PROVfNCE, PEOPLE'S REPUBLIC OF CHINASTUDY TOUR-1-11 NOVEMBER 2014

PARTICIPANTS

Group 1; (fully funded by the Department of Education (DoE) except for Professor Peter Kell)

1, Hon Peter Chandler MLA. Minister for Education

2. Ken Davies, Chief Executive, DoE

3. Adviser to the Minister

4. Dr Kevin Gillan, Executive Director Education Partnerships, DoE

5. Professor Peter Kell, Head of School Education, Charles Darwin University (funded byCDU)

Group 2:

6, Gary Fry, Director, Centre for School Leadership (funded by CDU)

7. Pam Erfurt, President, Association of Northern Territory School Educational Leaders (self-funded)

8, Gait Barker, Executive Director, Association of Independent Schools of the NorthernTerritory (self-funded)

9. Julian Denholm, Chair, Association of Independent Schools of the Northern Territory(self-funded)

10. Two consultants, Queensland Education Leadership Institute (QELt) (funded by QELI)

11. Weifeng Mao, Interpreter, Languages Consultant, Curriculum Assessment and Standards,DOE (funded by DoE)

Principals participating in the Executive Development for Education Leaders Program(funded by DoE and a $1000 personal contribution):

12. Sharon Reeves Woodroffe Primary, Palmerston13. Daniel Murtas Katherine South Primary, Katherine14, Edward Fabijan Centralian Senior College, Alice Springs15. AndyMison NT Music School, Darwin16. Jenny Nash Casuarina Senior College, Darwin17. MarkMonaghan West Arnhem College, Jabiru18. Carolyn Edwards Henbury School, Darwin19. Sabina Smith Nhulunbuy High School, Nhulunbuy20. John Cleary Casuarlna Street Primary School, Katherine21. Ryan Martin Batchelor Area School, Batchelor.

Folio 4

TRIPS - MOVEMENT REQUISITION ACQUITTAL Page 1 of 5

NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITION ACQUITTAL - OFFICIAL lA-1RnUT-<

TRAVELARCHIVE ENVIRONMENT

Accounts payable use only

VENDOR No.;

APPROVAL STATUS: SENT FOR AUTO PAYMENT

VOUCHER No.:

ACQUITTAL CONFIRMATION:

Was travel completed in accordance with approved requisition?(As summarised below^

No

Reason forChange:

Reimbursements have been added

TRAVELLERS DETAILS

Traveller's Name: Peter ChandlerTraveller's ePASS User ID:Is the traveller listed in ePASS: Non-ePASS registered user

Traveller's AGS Number:79063046 Peter CHANDLER - Brennan MLA Chandler -1043G2

Agency: 11-DCM Department of the Chief Mimster-11Cost Centre Unit: HON P CHANDLER TRAVEL-117015Cost Centre Code: 117015Office location: Parliament House Parliament Building Level 5 [03000A5]Telephone; 0889286553Supervisor; Jan WllschefsklBooking Officer: Jessica Louise AdnamsReason(s) for Travel: Ministerial Travel; Overseas; Ministerial Travel

Portfolio: EducationDetailed Reason for Travel: Portfolipjrip to ChinaAdditional comments asattachment:

Minister Chandler Retmbursemenls - Chlna.ndf

P Chandler 01-09 Nov 11 9QB7P6 Amended Reimb.odf

TRAVEL ITINERARY

Depart From ToTravel _ , . Flight

Arrive Stopover ... ;- Provider ...~"'-" ClassMode ----- NO.

Bool

FFihed Points

Used

www Danvln !<ualB.05;05 --•.... Lumpur

01/11/2014 Transit08:25 stop

AirMalaysian

AirlinesMH144 Business Yes No

Ol/U/2014 Kuala PuDong 01/11/201409;30 Lumpur Shanghai 14:30

Destination AirMalaysianAirlines

MH388 Business Yes No

07/11/201414:05

Nanjlng Honk Kong07/11/201416:40

Destination Air

Monk

Kong

DargonAirlines

KA811 Business Yes No

08/11/2014 Honk22:40 Kong

Perth09/11/2014 Transit06:20 stop

AirCathayPacific

Airways

CX137 Business Yes No

09/11/201408;30

Perth Darwin09/11/201413:35

Destination AirQA^STASAirways

QF792 Business No No

http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.ns£'656802c82dOf6bbe69257baf,.. 11/06/2015

Folio 5


Type of Booking^ MulttdestinationType of Travel: InternationalOther Services Required:Travel Package Deal(Airfare/Pickup/Accommodatlon)

No

Air Bookings Insured forCancellation;

No

ACCOMMODATION DETAILS

Nama & Address PhoneCheckinDate

Checkout

DatePymt.

StatusDue

DateBooking #

Rate/ BO toNight Book

Hotel WaldorfAstoria ShanghaiThe Bund 2 Zhong

Rd, Shanghai

01/11/2014 03/11/2014 ** 0.00 No

Hotel Hllton

Hefeil98 ShengLIRd, Hefel 2300UCN

03/11/2014 05/11/2014 ** 0.00 No

Hotel Doubletree byHilton Wuhu 15Changjiang MiddleRd, JlnWuhu

05/11/2014 Q7/11/2014 ** 0.00 NO

Grand Hyatt Hong

Kong 1 Harbour Rd,

Hong Kortg

07/11/2014 06/11/2014 ** 0.00 No

Total Amount: 0.00

TRAVEL COSTS

TA Profile; NTG TAOfficial Travel Period Total

From; 01/11/2014 05:05 Hrs. To; 09/11/2014 13:35 Mrs.8 days and 8 hours

(8 nights)

DL PurposeGeneral Ledger

Code

TaxCode

QlAccommodatlon |[

Units.Sub

UnitGST

0.00

Total

(Inc GST)

0.00

HTravel Fares 0.001 0.001

[Travelling Allowance zoo ML o.ool || 0.00I- jjCamplng Allowance |[ 200 JK 0.00 || 0.00Variations to Official Allowances

l.HBreakfast Allowance zoo o.oojl 0.00

|2.||Lunch Allowance

|3. [[Dinner Allowance

yincidentaf Allowance

0.00

0.00

o.ooll 0.00

Other Expenses/Allowances

1.Reimbursement oftaxi fares

Reimbursement ofMeals

1170153643191

117015346111

P10

P10

OfficialAllowance?

No 40.6111 3.691

402.561) 36.60|

o.ooil o.ool

40.61

402.56

0.001

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Folio 6


Total Official Allowances:

jCabcharge Vouchers

JlNumber of vouchers required; JIL'JRecovery of Overpaid Allowances/Expenses

1.11 II zoo2.11 JL^DL :0| o.oo|

Total Recovered; 0.001

Total Official Allowances Payable; J 0.00)1 0.00][Payment in Advance

||ls an Advance Required?

||11% Advance RequiredJL^L

100%

Amount of Advance;

Balance Payable On Acquittal;

o.ool

0.001

Received Payments

Witness

,20Date

/ ,20Date

Voucher Number

Comments;All costs expenses are being covered by the Department of Education. Please note, we have alreadybeen supplied with Cabcharge Cards. 29/10 Checked AE 20/01 checking reimbursements with RobertAE 10/03 update have requested Latitude Travel to Issue two seperate Tax Invoices, P Hatch 13/04No amended Invoice from Latitude travel, processing taxi reimb to Minister NIPS129742 PH checkingwith Lien for LTF before finalising. PH No LTF finalising ACQ PH

APPROVAL / WORKFLOW LOG

Date Action Actioned By Role Fwd. To e-Mail Address

28/10/201414:22

Forwarded to delegate Jessica Bovis (jbovl)Booking

Officer

Jan WilschefsM

Unw)jan,wltschefski®nt,gov.au

28/10/2014 Forwarded to mlnlster/travel16:22 clerk

'Jan Wllschefskl (jnw) DelegateTravel Dan

(9110056)travel. dcm®nt.gov.au

Comments/Recomnnendations! Approved

06/11/2014 Approved and forwarded to Travel Don15:59 travel clerk (gll0056)

MinisterTravel Dcm

(gll0056)travel,dcm@nt,gov.au

Comments/Recommendations! approved for workflow - Ministerial attached 2014-2468, AE

06/11/201416;08

Queued for auto paymentPhytlls Mary Hatch(phyh)

AgencyAdministrator

06/11/2014 Sent for auto payment of

19; 00 $0.00TRIPS (System) Auto Process

10/11/201412:33

Saved acquittalPhyllls Mary Hatch(piiyh)

Comments/Racommendations:Modified Reason For Change;

14/01/201513:43

Forwarded to delegateJessica Louise

Adnams (Jadna)Agency Tim Baldwin

Administrator (baldt)tlm.baldwln@nt,gov,au

Comments/RecommendatIone; Hi Tim, I have added Minister Chandler's reimbursements in expenses with a total of

$591.11. Could you please approve, JessModified Reason For Change: Reimbursements have been added

14/01/2015 ForwardedDm Baldwin (baldt) Delegate

Travel Dcm

(g.110056)travel.dcmlBnt.gov.au

http://tripsarchive,nt.gov,au/dcis/TRIPSWebArehive.ns^656802c82dOf6bbe69257baf,,. 11/06/2015

Folio 7


Comments/Recommendations! Approved

Modified Reason For Change: Reimbursements have been added

16/01/2015 Approved and forwarded to Travel Dcm08:31 travel clerk (gll0056)

MinisterTravel Dcm

(9110056)[email protected]

Comments/RecommendaUons! approval for workflow process

Modified Reason For Change; Reimbursements have been added

20/01/201510:09

Saved acquittalTravel Dcm

(g110056)Comments/Recommendations;


10/03/201509:48

Saved acquittalPhyllis Mary Hatch(phyh)_

Comments/Recommendatlons;

Modified Reason For Change! Reimbursements have been added

13/04/201512:11 Saved acquittal

Phyllis Mary Hatch(phyh)

Comments/Recommendatians:Modified Reason For Change: Reimbursements have been added

13/04/201512:18

Saved acquittalPhyllls Mary Hatch(phyh)

Comments/Recommendatlons!

Modified Reason For Changes Reimbursements have been added

13/04/201512:19

Saved acquittalPhyllls Mary Hatch(Phyh)

Comments/Recommendations:Modified Reason For Change: Reimbursements have been added

13/04/201512;28

Saved acquittalPhyllis Mary Hatch(phyh)

Comments/Recommendations:

Modified Reason Far Change: Reimbursements have been added

13/04/2015Queued for auto

Phyllls Mary Hatch Agencypaymant (phyh) ' ' '- Administrator

Comments/RecommendatIons; Modified Reason For Change; Reimbursements have been added

13/04/2015 Sent for auto payment of19:00 $0.00

TRIPS (System) Auto Process

INFORMATION REQUEST LOG

REQUISITION AUDIT LOG

Date Updated by Travel Costs Off. Allow. Payable

.8/10/2014 14:22 Jessica Bovls $0,00 $0.00

B/10/2014 16:22 Jan Wllschefski $0.00 $o.ao

W10/2014 08:14 Travel Dcm $a,oo $0.00

6/11/2014 15:27 Jessica Bovls $0.00 $0.00

16/11/2014 15:58 Travel Oem $0.00 to.oo

16/11/2014 15;59 Travel Dcm $0.00 $0.0016/11/2014 16:08 Phyllis Mary Hatch $0.00 to.oo

0/11/201412:33 Phyllls Mary Hatch to.oo $0.00

3/01/201508:59 Phyllis Mary Hatch 40.00 $0.00.4/01/2015 13:43 Jessica Louise Adnams $591.11 $0.00

4/01/2015 U;35 Tim Baldwin $591.11 $0,006/01/2015 08;31 Travel Dcm $591.11 $o.oo0/01/2015 10;09 Travel Dcm t5&i,n $0,000/03/2015 09;'f8 Phyllfs Mary Hatch $591.11 to.oo3/04/2015 12:11 Phyllis Mary Hatch $443,17 $0,003/04/2015 12:18 Phyllis Mary Hatch $443.17 40,00

3/04/2015 12!l9 Phyllts Mary Hatch $443.17 $0,003/04/2015 12:26 Phyllis Mary Hatch $443.17 *0,003/01/2015 12:28 Phyllls Mary Hatch $443.17 $0.00

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Folio 8

TRIPS - MOVEMENT REQUISITION Page 1 of 4

A ,. NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITIpN_-_OFFICIAL TRAVEL 14-JBOVI-9QB7P6

ilHI^ ARCHIVE ENVIRON MINTAccounts payable use only

VENDOR No.: VOUCHER No,;


TRAVELLERS DETAILS

Traveller's Name:

Traveller's ePASS User ID:Peter Chandler

Is the traveller listed in ePASS: Non-ePASS registered user

Traveller's AGS Number:

Agency:Cost Centre Unit:Cost Centre Code:Office location;Telephone;Supervisor;

Booking Officer:Reason(s) for Travel:

Portfolio:Detailed Reason for Travel;Additional comments asattachment:

FRAVEI. ITINERARY

depart From To

n/U/2014 ^_ ,_ KualaDarwin

Lumpur

11/11/2014 Kuala Pu Dong)9;30 Lumpur Shanghai

17/11/2014 .,__„Nanjlng Monk Kong

18/11/2014 MonkPerth

'2:40 Kong

19/11/2014Perth Darwin

Type of Booking:Type of Travel;Other Services Required;

79063046 Peter CHANDLER1043G211-DCM Department of the

- Brennan MLA Chandler -

ChietMinister-HHON P CHANDLER TRAVEL-117015117015Parliament House Parliament Building Level 5 [0889286553Jan WilschefskiJessica BovlsMinisterial Travel; Overseas;

Education

I: Portfolio trip to Ctilna

2014-2468-PGC Aporoved Msmo.pdf

Arrive Stopover ... Provider

Ol/n/2014 Transit .,. Malayslan08:25 stop "" Airlines

01/11/2014 ^..,,_.,,._ „,„ MalayslanDestination Air14:30 -—..—-.. .... Airlines

Monk

07/11/2014 ,,_.,,_.^_ ,,.. KongDestination Air16;40 -—...-"-.. .... Dargon

Airlines

09/11/2014 Transit ., cathJlyAir Pacific

06:20 stopAirways

09/11/2014 ^_,,__,,__ ,,_ QANTASDestination Air

Airways

MultldestinationInternational

Travel Package Deal(Alrfare/Pickup/Accommodation)

Air Bookings Insured for No

; Ministerial Travel

:03000A51

Class Booked PointsNo- """ "~"~ used"

MH144 Business

MH388 Business

KA811 Business

CX137 Business

QF792 Business

Yes No

Yes No

Yes No

Yes No

No No

http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive,nsfi/656802c82dOf6bbe69257baf,,. 11/06/2015

Folio 9


Cancellation:


Name & Address PhoneCheckin Checkout Pymt. Due „_.,_,__ ^ Rate/ BO toData Date Status Date ——.. y^ gyy^

Hotel WaldorfAstoria Shanghai

The Bund 2 2hongRd,Shanghai

01/11/2014 03/U/2014 *» 0.00 No

Hotel HiltonHefell98 ShengURd, Hefei 230QHCN

03/11/2014 05/11/2014 *» 0.00 No

Hotel Doubletree byHilton Wuhu 15Changjlang MiddleRd, JlnWuhu

05/11/2014 07/11/2014 ** 0,00 No

;rand Hyatt Hong

Kong 1 Harbour Rd,

Hong Kong07/11/2014 08/11/2014 ** 0.00 No

Total Amount: 0.00

TRAVEL COSTS

TA Profile; NTG TAOfficial Travel Period Total

From: 01/11/2014 05:05 Hrs. To; 09/11/2014 13:35 Mrs.8 days and 8 hours

(8 nights)

PurposeGeneral

Ledger Code

Tax

Code

Units.Sub

UnitUnit Price/Allowance

llAccommodation AIL

Total

(Xnc GST)

0.00

[Travel Fares O.OOi o.ooi 0.00

|Travelling Allowance zoo 0.00

(Camping Allowance zoo JK 0.00

Variations to Official Allowances

ijBreakfast Allowance |[^ zoo 0.00 0.001

|2.||Lunch Allowance |[ zoo 0.00

SjJDinner Allowance

^yincldental Allowance

0.00

zoo


0.00

0.00

0.00

0.00

OffldaliAllowance?!

1. No 0.00 0,0011 o,oo|No o.ool o.ooll 0.00

J^JL 0,00 o,oo|| O.OOi

14. No O.OOi 0.00)1 0.00

No || O.OOll O.OOll 0.00,Total Travel Costs: o.ooll 0.00

Total Official Allowances: 0.00(1 0.00

Cabcharge Vouchers

JJNumber of vouchers required: M-

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Folio 10


(Recovery of Overpaid Allowances/Expenses

MMII _ 200

zoo

0,00||o.ooll

o.ooi

0.00

Total Recovered: 0.00|

Total Official Allowances Payable: J o.ooll o.ool(Payment in Advance

j_||ls an Advance Required? Yes

I||% Advance Required 100%

Amount of Advance; 0.00]

Balance Payable On Acquittal: o.ool

/ ,20Received Payment? Date Voucher Number

Witness/ ,20

Date

Comments:All costs expenses are being covered by the Department of Education, Please note, we have alreadybeen supplied with Cabcharge Cards, 29/10 Checked AE


Bate Action Actioned By Role Fwd. To e-Mail Address

28/10/2014 „_,.,.,,_^, __,_ iessicaBovls „_,.,_. ^^.__ Jan WllschefskiForwarded to delegate ',~,""~^'""~ Booking Officer ~,^'..\""~"~"" [email protected],au

28/10/2014 Forwarded to minlster/travel Jan Wllschefskl16:22 clerk tjnw)

DelegataTravel Dcm

(g110056}travel.dcm@nt,gov.au

Comments/Recommendations: Approved

06/11/2014 Approved and forwarded to Travel Dcm

l5;59 travel clerk (gl 10056}Minister

Travel Dcm

(gll0056) [email protected]

Comments/Recommendatlons; approved for workflow - Ministerial attached 2014-2468, AE

06/11/2014 „,....,.., ,_. ..„. ,..._.„, Phyllis Mary Hatch Agency16:08~" QU6ued For auto payment ^y Administrator


TRIP5 (System) Auto Process


Request FromsTravel Dcm - Hi Jessica, Can you please attach Ministerial so we can process. Thanks Ashlee

Request To: Jessica Bovls - All done,



28/10/2014 14;22 Jessica Bovis $0,00 $0.00

28/10/2014 16:22 Jan Wilschefskl $0,00 $0.00

29/10/2014 08; 14 Travel Dcm $0,00 4.0.00

06/11/2014 15;27 Jessica Bovls $Q.OO $0.0006/11/2014 15:58 Travel Dcm $0.00 $0.0006/11/2014 15:59 Travel Dcm $0.00 $0.00

06/U/2014 16:08 PhylHs Mary Hatch $0.00 *0.00

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Folio 11

UiiliMftTrading as Wlnnellie Travel

Shop 15, Winnellie Shopping CentreStuart Highway, Wfnnellie NT 0821

POBoxUNIghtdlffNTOSU

Telephone +618 89411144 Facsimile +618 89411133Email; xanaiaitraveltatitude.com.su

ABN: 25 109 118 649 Licence: 138

TAX INVOICE

DATE OF ISSUEDUE DATE

PASSENGER

24 Nov 201424 Nov 2014

CHANDLER/PETERHON

CONSULTANTDATE DEPART

TOTAL DUE

Jorge Favaro08 Nov 2016

$315.00

SERVICE

MiscellaneousGrand Hyall Hong KongRoom Sen/lcB Breakfast, lA'nch. Dinner and Personal BarCHANDLER/PETERHOI;

MlscellBneousHlttonHefel-SpalroECHANDLER/PETERHbN

GRAND TOTAL

nenl)N

AMOUNTEXC GST

$180,00

$135.00

(31S.OO

AMOUNTTAxaew

$0.00

$0.00

$0.00

AMOUNTGST

CT.OO

to.oo

$0.00

AMOUNTINC GST

iiflo.oo

(136,00

$315.00

'c€PAYMENT DETAILSPLEASE PAYLATITUDE TRAVE1\BANK OF QUEENSO\NDDARWIN BRANCH \SWIFT CODE QBANAU4KBSB125460ACCOUNT NUMBER 20518381\

Payment by tradll en rd will attracl a fee:2K on Visa, Mastercard or BankcsrdW. on American Express 6 Diners Club

t^^c^/ ^ /^^t^^V/ pQtÛf •

A4u-^ i.

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'^v-^Q (Ow -<- CLe/'i/"t-oa-c--a-c. 0^

'cuy- cy '^•i-c.wê^ •f:lJLH

OêjuLM. •^^'ou^ ^

Folio 12

Phyllis Hatch

From: Xana Kamitsis <)(ana@travellatitude,com.au>

Sent: Monday, 9 March 2015 1:56 PMTo: Travel DCMCc: Rachael ShanshanSubject: RE Re Attached Tax Invoice

DearPhyllis

I will most certainly do this for you

Thanks

Xanax

From: Phytlls Hatch [maHto:[email protected]] On Behalf Of Travel DCMSent: Monday, 9 March 2015 1:29 PMTO! Xana Kamltsls; Travel DCMCc; Rachael StianahanSubject: RE: Re Attached Tax Invoice

DearXana,

Can I request that you split the costs please,

Invoice 1.

Please raise an Invoice on Minister Chandler for the Spa Treatment with supporting documentation and send it toMinister ChandlerC/-DCMGPO Box 4396OarwlnNT0801

invoice 2 To DCMPlease raise a separate Invoice on DCM itemised for the meals and other charges with supporting documentationand send it toMinister ChandlerDept of Chief MinisterfiPO Box 4396Darwin NT 0801

Many thanks for your patience.

Kind Regards

Phyllts HatchTravel OfficerDepartment of the Chief MinisterNorthern Territory Government

Floor 3, NT House, 22 Mitchell Street, DarwinGPO BOX4396, Darwin, NT 0801, Australia

p .-:.t61>SS999VQ$HA! •:, v'...r," -i:<i>

Folio 13

e ... [email protected]

w... www.nt.eov.au/dcm

If you are not (he Intended redpient of this mtasage, any usa, dlsdosure or copying of Ihe messaBe or any attachments Is urantflorlsed,II you have received this mesiaee In error, please advise ihe wnder,No representation Is filven Ihat attached files are free from viruses or oihar dafecls. Scannine for ulruses Is reromniended.

From: Xana Kamifcsls [mallto!s<ana®fa-ave](atltude.com,au]Sent! Friday/ 6 March 2015 2:49 PMTO! Travel DCMCc; Rachael ShanahanSubject; RE: Re Attached Tax Invoice

Dear Phyllis

Thank you for your email, I am sorry it has taken some time to revert back to you, Jorge is

no longer with Latitude so it took some time to work ouf why we in fact got involved with

incidentals. However the hotel charged this on tlie company card when they charged all

the accommodation I believe Jorge then spoke to Ms Rachel Shanahan and it was Rachel

wlio in deed asked Jorge to invoice this on. If you need any further clarification or

documentation on this issue please let me know and I will be happy to oblige,

Thanks and veiy warm regards

Xana. x

From; Phyllfs Hatch [mallto:Phvllis.Hatcb®nt.qov,au] on Behalf Of Travel DCMSent! Monday, 16 February 2015 9:48 AMTO! Xana Kamltsis (xanai^travellatltude.com.au)Subject: Re Attached Tax Invoice

Dear Xana,

I have received the attached tax invoice and am seeking clarification.

The attached tax Invoice (with no invoice number or customer narne) relates to spa treatment and room serviceincluding breakfast, lunch, dinner and personal barof Minister Chandler.

Spa treatment and Personal Bar are not official travel related expenses of the Department of the Chief Minister andare considered to be personal expenses.

I have been advised thiat the Minister attempted to pay his account at the Grand Hyatt (exsluding accommodationexienseS) but was advised the Hotel had already on-charged these costs to Latitude Travel.

I seek your relating to these expenses on the tax Invoice that are required to be separated between official expensesand personal expenses.

Department of Chief Minister has a process in relation to meals etc which should not be charged back via a TravelAgent. This may have been done by the Grand Hygtt and not the fault of Latitude Travel.

Consequently, supporting documentation relating to the expenditure Is required to establish responsibility forpayment of the expenses.

Folio 14

As advised spa treatment and personal bar are not expenses of the Department of the Chief Minister.

Awaiting your reply.

Ktnd Regards

Phyllis HatchTravel OfficerDepartment of the Chief MinisterNorthern Territoi'y Government

Floor 3, NT House, 22 Mltchell Street, DarwinGPO 80x4396, Darwin, NT 0801, Australia

p ... <+61> S 8999 7884f .. <+61> 8 S999 6692e ... Dhvllls.hatch®nfcaov,au


Jf you arc not Ills Intended rQdpianl of lliii meisDQ?, any ma,, dfsclosuie or copying of the meMoae or any aUflciiment'i ti ungulhorised.If you have received this meiuse in error, pfcasc od^se the ssnder.No represanlatlon Is alven ll'al nuadied fflos are Iree from viruses or olhar defecls, Scannina for vlmscs Is recommendsd.

Folio 15

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Folio 16

NORTHERN TERRITORY OF AUSTRALIA

PAYMENT / REFUND APPROVAL

Agency: DEPARTMENT OF THE CHIEF MINISTER

Name of Payee / Supplier: pgjgr ChandlerCourtesy titles to ba shown. (e,g. Mr, Ms, Mrs, Miss, Dr)

•ayee/ Supplier Address; ^^ ^/Q ^ OQ 6

Suppliers ABN: Ill,

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2

3

4

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I17015/3643T1 Si^tfSl

)Gacripllon; Reimbursement of Taxi Fares

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SIGNATURE

/ ,20DATE

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Folio 19

Phyllis Hatch

From:

Sent:

To:

Cc:

Subject:

Follow Up Flag:Flag Status:

Jessica Louise Adnams

Wednesday, 28 January 2015 2:37 PMTravel DCMPieta DenholmRE: Re Reimbursement to the Minister for overseas travel

Follow upCompleted

HiAshlee,

Thank you I will amend accordingly. Please also note that the Grand Hyatt is in Hong Kong therefore we need to use

the HKD rate not the Chinese rate.

I will need to speak to the Minister about getting a receipt for the Grand Hyatt.I am not too sure why Latitude Travel has sent us an invoice it is all a bit blazae. Like you said Minister Chandler

( lould just be getting reimbursed upon return.I'll amend all accordingly and will send through a revise Payment form and will obtain a receipt from the Minister forthe Grand Hyatt.

Thank you

Jessica Adnams

Ministerial Assistant | Hon. Peter Chandler MLADeputy Chief MinisterMinister for Lands and Planning

Minister for Police, Fire and Emergency Services

Minister for Defence Industries and Veterans Support

5th Floor Parliament House

GPO Box 3146, Darwin NT 0801

P: +61 8928 6555+61 8928 6632

E: minjster.chan_cljer@nt,Roy,au

From; Ashlee Edwards On Behalf Of Travel DCMSent: Wednesday, 28 January 2015 2:20 PMTo: Jessica Louise AdnamsCc: Pieta Denholm ;Subject: Re Reimbursement to the Minister for overseas travel.

HiJess,

Re the attached claim form for Minister Chandler-

Cost code for reimbursement of overseas taxis is 364319.

Cost code for reimbursement of meals is 346312.

Re the Grand Hyatt:

Folio 20

There is no proof of payment attached. I am able to accept a receipt with a nil balance from the Grand Hyatt and if

receipts cannot be provided, then a statutory declaration will be required to be submitted for reimbursement.

Latitude Invoice:

In relation to the Latitude Tax Invoice, can you provide me with more information? How were the payments made?

Also spa treatments are a personal expense and therefore not reimbursable.

Please refer to the attached excel doc I have itemised the charges as per the documents you have provided, being

taxi and Grand Hyatt charges.

Meals and incidentals are not meant to be charged via a Travel Agent. It is on reimbursement to the Minister on

return of travel following submission of claim form and reciepts.

Thanks

Ash lee EdwardsTravel Officer | Business ServicesDepartment of the Chisf MinisterNorthern Territory Government of Australia

'so providing Corporate Services tooffice of the Commissioner for Public EmploymentOffice of the Chief MinisterOffice of the Leader of the Opposition

Floor3 , NT House, 22 Mitchell Street, DarwinGPO Box 4396, Darwin, NT 0801, Australia

P ,..-;-;-@1^SS&&ga434

F ,,,ri-fr61> 8 &&(?S 7404

E ,.,Ashlee.Edwards(5).nt.goy,ay

E ... [email protected]

W... httR://www.ntffov.au/dcm/

Our Vision: Creating a public sector that provides the highest quality service to TerritoriansOur Values; Commitment to Service | Ethical Practice | Respect | Accountability | Impartiality | Diversity

Acquittal of Out of Pocket expenses Minister Peter Chandler 14-JBOVI-9QB7P6

Date3/11/2014 China7/11/2014 China8/11/2014 China8/11/2014 China8/11/2014 China

Supplier DescriptionTaxiGrand Hyatt Dinner

Grand Hyatt DinnerGrand Hyatt BreakfastGrand Hyatt Lunch

Rec

YHosp $AUD

Cash Balances

Chinese CAN21-^OQ374.00352:00297:00

Conversion Amount

USD Rate $AUD5.3440 40.606295.2256 71.570735.2256 67.360695.2256 56.83558

236.37

1240.00 0.00 0.00

NOTES

Initial AdvanceAfter conversion

Less Expenses

Less repaid back to RTMGain in conversion

Commission on conversion back to ADDDifference

0^1B

0N3

Total

Iss

Folio 23

Phyllis Hatch

From: Jessica Louise Adnams

Sent: Wednesday, 4 March 2015 11:46 AMTo: Travel DCMSubject: RE: Re Reimbursement to the Minister for overseas travel.

Attachments: Amended Reimbursement Min Chandlerl.pdf

Hey Ashlee,

Please see attached amended Payment form and a stat dec for the Grand Hyatt Hong Kong.

Could you please just confirm for me that alt is correct before I attach these amended forms in trips?Also the only details I have on Minister Chandlers $180.00 reimbursement on the Lattitude Travel invoice is that theexpenses were for various room service meals that he had while in China.

Thank you

Jessica Adnams

Ministerial Assistant | Hon. Peter Chandler MLA

Minister for EducationMinister for Transport

Minister for Infrastructure

Minister for Veterans Support

Minister for Police, Fire and Emergency Services

5th Floor Parliament House

GPO Box 3146, Darwin NT 0801

P: +61 8928 6555F: +61 8928 6632E: [email protected]

From: Ashlee Edwards On Behalf Of Travel DCMSent: Wednesday, 28 January 2015 2:20 PMTo: Jessica Louise AdnamsCc! Pieta DenholmSubject: Re Reimbursement to the Minister for overseas travel.

Hi Jess,

Re the attached claim form for Minister Chandler-

Cost code for reimbursement of overseas taxis is 364319.

Cost code for reimbursement of meals is 346312.

Re the Grand Hyatt:There is no proof of payment attached. I am able to accept a receipt with a nil balance from the Grand Hyatt and if

receipts cannot be provided, then a statutory declaration will be required to be submitted for reimbursement.

Latitude Invoice:

Folio 24

In relation to the Latitude Tax Invoice, can you provide me with more information? How were the payments made?

Also spa treatments are a personal expense and therefore not reimbursable.

Please refer to the attached excel doc I have itemised the charges as per the documents you have provided, being

taxi and Grand Hyatt charges.

Meats and incidentals are not meant to be charged via a Travel Agent. It is on reimbursement to the Minister on

return of travel following submission of claim form and reciepts.

Thanks

Ashlee EdwardsTravel Officer | Business ServicesDepartment of the Chief MinisterNorthern Territory Government of Australia

Also providing Corporate Services toOffice of the Commissioner for Public EmploymentOffice of the Chief MinisterOffice of the Leader of the Opposition

cloor 3 , NT House, 22 Mitchell Street, Darwin3PO Box 4396, Darwin, NT 0801, Australia

p ,, .^Si:" 3 S88.8 6434

F ... <-i-R'ii>S S°8@7404

E ... Ashlee.Edwards(a)nt.aov.au

£ ,., travel,dcm(ft>nt,ciov.ay

^ ••• ht{t?://v>'w\v,nt.CiOv,Fn'/dcnV

Our Vision: Creating a public sector that provides the highest quality service to TerritoriansOur Values: Commitment to Service | Ethical Practice | Respect | Accountability | Impartiality | Diversity

Folio 25

.^m^




Name of Payee / Supplier: peter ChandlerCourtesy lilies to be shown (e.g. Mr, Ms, Mrs, Miss, Dr)

Payee / Supplier Address:

Suppliers ABN:

Post Code

Any special Instructions?eg "hold cheque" Please pay to AGS: 790 630 46

ACCOUNT PAYABLE USE ONLY

Vendor NufTibcir

•Financial ?i/eai

Please Note; If the supplier Is new the "NTS Supplier Payment Details" form will need to be completed

Hen^rdt Ledger / Job Cost Code

AGENCY DELEGATED.OFFICER

I approve Ihts claim for payment

Jan WilschefskiPRINT NAME


SIGNATURE

/ ,20DATE

TnlgiArnounl (GST .'nd il Total GST Amount' I Tax Code

1I

3

4

5

6

7

8

117015/364319

lescripiion; Reimbursement of Taxi Fares

117015/346312

iescriRiion:;Reimbursement of Meals

'escriptlon:

escription;

escripllon;

sscriplion:

iscriptton:

iscriplion;1) GST INCLUSIVE INCLUDES TAX WHERE APPLICABLE.i) CALCULATE GST AMOUNT IF SUPPLY IS TAXABLE BY T^.I.IVIDING TOTAL AMOUNT (GST INCL) BY 11, "'"" •

IPREPAREDle'iC!

Jessica AdnamsPRINT NAME Grand Total:

40.61 3.6 P10

375.77 34.11 P10

$416.38|

S416.38I

$37.85

$37.85

1

ftCCOWrS PAYABLE USE ONLY;

I have examined the claim and have verified Iha details to be correct.

EXAMINING OFFICER

/ ,20DATE

FORWARD TO ACCOUNTS PAYABLE, WITH INVOICE ATTACHED

Folio 26

m\n\^Vor - C\~ô-w>.\^-

GRAND|HYATT-

Honourable Peter Chandler

23rd Floor Harbour Centre

25 Harbour RoadWanchalAustralia

Voucher No. Confirmation S0918282

®î:6flS Company Australian Consulate General

i B ffi UAT£ ^@ DESCRIPTION

07 NOV 14 Room Servics Dinner

08 NOV 14 Room Sen/lcs Breakfast

08 NOV U Personal Bar

08 NOV 14 Room Service Lunch

GFWND HYATT HONG KONG1 Harbour Road, Hong KongTel; (862)25881234Fax: (662) 2802 0677E-mail: hongkong.grandi8hyatl.comhongkong.grand.hyart.com

J8W Room NoAttBM ArrivalUBBffl DepartureSSt Page No.Rffl DateUtea Cashier(8»%a Folio No.

331307 NOV 1408 NOV 141of108 NOV 14

ffi^Xm INFORMATION INVOICE

»tA' REFHieNeE iHînivnTiim'Cheun

CHECKS 5626 [621] ^S&''SR

CHECKS 5653 [622]

Llne#3313; ^)^ . Lf

CHECKS 5685 [623]

iKSjt Total

@t® Balance

374.00

352.00

140.00

297.00

1,163.00

1,163.00

I agree thai I am peisonally liable for the payment oflhe abovs statement If the person, company or assoctatlon Indicated by me asbeing responsible for payment does not do so.

iJE:6 Signature

HyaH-'ObId PasstBrt Surntnaiy

No Memberehlp to be credited.

Join Hyatt Bold Passport today and start earning points forstays, dining and more.Visit gotdpassport.com.

Summaiy Invoice, please sea front desk for ellglMllfy detBlle.

SiSBttSBffi S»«»a-ilt <IR;(B52)26B81234 f»X: (852) 2802 0877 »B: hongkong [email protected]

Folio 27

GRANDOAtt HONG KONG ^\^4 31

i I R^SR ^

MESSAGE FROMOF

at 08;30 hours to teto you to Shstln, A charge of HK5980 will be (evted to yourycu asiy »»

EcfdlsBell $ Transporiatfon

TAKEN BY BTELE

D154A033996 ^ •- y,^^,

20 14.^ ) I ^ 0 3 H 16; 5 2 ^ 0 ,/ ^ o') .\ ?,

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;<flS^i;?ii-5.1.1')-;<!;M>-:;;,y R ^o'i^'-S.

Folio 28

(1) Insert fill! nameand address ofperson makingdeclaration

(2) Here insert thematter declared to,either directlyfollowing the word"declare" or, if thematter is lengthy,insert the words "asfollows" andthereafter set outthe matter innumberedparagraphs

THE NORTHERN TERRITORY OF AUSTRALIA

STATUTORY DECLARATION

I, Peter Glen Chandler residing at 32 Oosse Circuit, Gunn, Palmerston NT 0832

solemnly and sincerely declare that I incurred the following expense while onMinisterial travel in China between the dates of 7 November 2014 and 8 November2014.

a Grand Hyatt Hong Kong total cost incurred $195.77 for the purpose ofpurchasing meals.

A statement of ourstanding expenses was provided however I declare that the receiptof payment for these expenses has been misplaced.

This declaration is true and I know it is an offence to make a statutory declarationknowing it is false in a material particular.

(3) Signature of thepeison making thedeclaration

(4) Signature of theperson beforewhom thedeclaration is made

(5) Here insert fullname of peisonbefore whom ihedeclaration Is made,legibly written,typed or stamped

(6) Here insertcontact address ortekphone numberof pnson beforewhom thedeclaration is made

Declared at •''Cy~wj^-j»

Witnessed by:

the 4"^ day of ^^W^ 201 T

(3) . - ..^-- -- ^"-

(4). /ll/;.-

'' _7

(5)L..^;^\a^.....LQ^^,..A^x^:5

(6)fe..C^.O<^^...:^k<^.V.&A£:^ I- ,[^

.(yf?dsa.2.

NOTE: This declaration may be witnessed by any person who is at least18 (eighteen) years of age.

NOTE: This written statutory declaration must comply with Part 4 of the OathsAffidavits and Declarations Act.

NOTE: Making a declaration knowing it is false in a material particular is anoffence for which you may be fined or imprisoned.

Folio 29

latitudeTrading as Wlnnellie Travel

Shop 15, Winnellie Shopping CentreStuart Highway, Winnellie NT 0821

POBoxl2NightcliffNT0814

Telephone +618 89411144 Facsimile +618 89411133Email: [email protected],au

ABN: 25 109 118 649 Licence: 138

TAX INVOICE


24 Nov 201424 Nov 2014

CONSULTANT Jorge FavaroDATE DEPART 08 Nov 2015

PASSENGER CHANDLER/PETERHON TOTAL DUE $315.00

SERVICE

MiscellaneousGrand Hyatt Hong KongRoom Sen/ice Breakfasti Lunch, Dinner and Personal BarCHANDLER/PETERHON

MiscellaneousHilton Hefei - Spa treatmentCHANDLER/PETERHON

AMOUNT AMOUNT AMOUNT AMOUNTEXC GST TAX / LEVY GST INC GST

$180.00 $0.00 , $0.00 $180.00

$135.00 $0.00 3.00 $135,00

GRAND TOTAL $3T5,00 $0,00 $0.00 $315.00

PAYMENT DETAILSPLEASE PAYLATITUDE TRAVELBANK OF QUEENSLANDDARWIN BRANCHSWIFT CODE QBANAU4BBSB 125460ACCOUNT NUMBER 20518381

Payment by credit card will attract a fee:2% on Visa; Mastercard or Bankcard3% on American Express & Diners Club

Folio 30

Phyllis Hatch

From: Phyllis Hatch on behalf of Travel DCMSent: Monday, 9 March 2015 8:31 AMTo: Robert Csar

Subject: R/V: Re Attached Tax Invoice

Hi Robert,

Finally had a response from Latitude regarding the Spa Treatment Tax Invoice for Minister Chandler,

It would be our advice for them to invoice the Minister direct for the Spa Treatment and other charges to DCM and

to provide additional paperwork/documentation supporting the charges.

Phyl

From: Xana Kamitsis [mailto:[email protected]]Sent: Friday/ 6 March 2015 2:49 PM

o: Travel DCMCc: Rachael ShanahanSubject: RE: Re Attached Tax Invoice

Dear Phyllis

Thank you for your email, I am sorry if has taken some time fo revert back to you. Jorge is

no longer with Latitude so if took some time to work out why we in fact got involved with

incidentals, However the hotel charged. this on the company card when they charged all


who in deed asked Jorge to invoice this on. If you need any further clarification or

documentation on this issue please let me know and I will be happy to oblige.

Thanks and very warm regards

( .ana x

From: Phyllis Hatch [mailto:[email protected]] On Behalf Of Travel DCMSent; Monday, 16 February 2015 9:48 AMTo: Xana Kamitsis ([email protected])Subject: Re Attached Tax Invoice

DearXana,


The attached tax invoice (with no invoice number or customer name) relates to spa treatment and room service

including breakfast, lunch, dinner and personal bar of Minister Chandler.

Spa treatment and Personal Bar are not official travel related expenses of the Department of the Chief Minister and

are considered to be personal expenses.

I have been advised that the Minister attempted to pay his account at the Grand Hyatt (excluding accommodation

expenses) but was advised the Hotel had already on-charged these costs to Latitude Travel.

Folio 31

I seek your relating to these expenses on the tax Invoice that are required to be separated between official expenses

and personal expenses.

Department of Chief Minister has a process in relation to meats etc which should not be charged back via a Travel

Agent. This may have been done by the Grand Hyatt and not the fault of Latitude Travel.

Consequently, supporting documentation relating to the expenditure is required to establish responsibility for

payment of the expenses.



Kind Regards

Phyllis HatchTravel OfficerDepartment of the Chief Minister-orthern Territory Government

Floor 3, NT House, 22 Mitchell Street, Darwin

GPO Box 4396, Darwin, NT 0801, Australia

p „. <-vQl> 8 7@84

f ;,,<n!-@l>S8999S692

<s .,. [email protected]

w... www.nt.gQy.ay/dcm

If you are not the intended recipient of this message, any use, disclosure or copying of the message or any attachments is unauthorised.

If you have received this message in error, please advise the sender.

No representation is given that attached files are free from viruses or other defects. Scanning for viruses is recommended.

Folio 32

Phyllis Hatch

From: Phyllis HatchSent: Thursday, 4 June 2015 8:29 AMTo: Jan WilschefskiSubject: Minister Chandlers trip to China l-9November 2014Attachments: img-604082216-OOOl.pdf

Hi Jan,

This is the Ministerial and MR and Acquittal for Minister Chandlers trip to China.

The trip was paid for by Dept of Education.

The Minister submitted reimbursement for amount of $591.11, you will see from the paperwork this included an

invoice from Latitude Travel for Spa treatment.

There was no proof of payment for any of the items except a taxi receipt which was reimbursed to the Minister total!:;40.61

There is an email to Latitude travel to submit two separate invoices one to DCM with supporting documentation and

one to the Minister for spa treatment

No invoices were forthcoming and Minister Chandler paid Latitude travel for the spa treatment direct.

Phyllis HatchTravel OfficerDepartment of the Chief MinisterNorthern Territory Government

Floor 3, NT House, 22 Mitchell Street, Darwin GPO Box 4396, Darwin, NT 0801, Australia

p .„ <+61> 8 8999 7884

f ...<+61>889996692

" ... phyllis.hatch@nt,B6v.au

. ... www.nt.gov.au/dcm

If you are not the intended recipient of this message, any use, disclosure or copying of the message or any

attachments is unauthorised.

If you have received this message in error, please advise the sender.

No representation is given that attached files are free from viruses or other defects, Scanning for viruses is

recommended.

TRIPS - MOVEMENT REQUISITION ACQUITTAL Foli^e33f^

NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITION ACQUITTAL - OFFICIAL

TRAVELARCHIVE ENVIRONMENT

14-JBOVI-9QB7P6


VENDOR No,:


VOUCHER No.:

ACQUITTAL CONFIRMATION;

Was travel completed in accordance with approved requisition?(As summarised below)

No

Reason for

Change:

Reimbursements have been added

TRAVELLERS DETAILS

Traveller's Name: Peter ChandlerTraveller's ePASS User ID:Is the traveller listed in ePASS: Non-ePASS registered user

Traveller's AGS Number:79063046 Peter CHANDLER - Brennan MLA Chandler -1043G2

Agency; 11-DCM Department of the-ChiefMinister-11Cost Centre Unit: HON P CHANDLER TRAVEL-117015Cost Centre Code: 117015Office location: Parliament House Parliament Building Level 5[03000A5]Telephone: 0889286553Supervisor: Jan WilschefskiBooking Officer: Jessica Louise AdnamsReason(s) for Travel; Ministerial Travel: Overseas; Ministerial Travel

Portfolio: EducationDetailed Reason for Travel; Portfolio trip to China

Additional comments asattachment:

Minister Chandler Reimbursements - Chlna.odf

P Chandler 01-09 Nov 1 4 9QB7P6 Amended Reimb.pdf

TRAVEL ITINERARY

Depart From To Arrive Stopover ..-.~ Provider ..'''" ClassMode No.

FFBooked Points

Used

01/11/2014 „ . KualaDarwin

05:05 --...... Lumpur

01/11/2014 Transit

08:25 stopAir

MalaysianAirlines


01/11/2014 Kuala Pu Dong 01/11/201409:30 Lumpur Shanghai 14:30

Destination AirMalaysianAirlines


07/11/201414:05

Nanjing Honk Kong07/11/201416:40

Destination Air

Honk

Kong

Dargon

Airlines

KA811 Business Yes No

38/11/2014 Honk>2;40 Kong

Perth09/11/2014 Transit

06:20 stopAir

CathayPacific

Airways

CX137 Business Yes No

19/11/2014i8;30

Perth Darwin09/11/201413;35

Destination AirQANTA5Airways

QF792 Business No No

http://tripsarchive.nt.sov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO.., 4/06/2015

TRIPS - MOVEMENT REQUISITION ACQUITTAL Folk|e3A^

Type of Booking:Type of Travel:Other Services Required;Travel Package Deal(Airfare/Pickup/Accommodation)Air Bookings Insured forCancellation;


ilame & Address Phone

iotel Waldorf

Gloria Shanghai'he Bund 2 Zhong

id, Shanghai

totel Hllton1efeil98 ShengLiy, Hefei 230011CN

<otel Doubletree bylllton Wuhu 15

:hangjiang Middle

id, JlnWuhu

;rand Hyatt Hong:ong 1 Harbour Rd,

long Kong

Fatal Amount:

FRAVEL COSTS

-A Profile: NTG TAofficial Travel Period

rom; 01/11/201405:05

Purpose

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_pTravelling Allowance

-1|Camping-Damping Allowance"

heckin

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1/11/2014

3/11/2014

5/11/2014

7/11/2014

irs. To:

MultidestinationInternational

No

No

Checkout Pymt.

Date Status

03/11/2014 **

05/11/2014 **

07/11/2014 **

08/11/2014 **

09/11/2014 13:35

General Ledger

Code


1^\2lP

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-unch Allowance

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^[incidental Allowance


1.1

2.1

reimbursement of:axi fares

reimbursement of^leals

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Code

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::I

zzoo

zoo

_11 zoozoo

J zooJl zoo

11701536431S

117015346113

P10

P10

0

o.c

o.c

0

0

0

0

OfflciaAllowance^

I

No

No

No

Booking

Unit Price/

Allowance

0,(

0.(

0.1

0,1

0,(

0.

0.(

40.

402.!

0.

00

,oc

,00

,oc

,OG

,oc

,oc

,61

,56

,oc

Rate/

Night

0.00

0.00

0.00

0.00

days and-[8

GST

BO to

Book

No

No

No

No

0.DC

Tota8 hour:

l nights

Total

(Inc GST)

o.oo||o.oo||

II

I

3.69||

36.60||

o.ooll

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

40,61

402.56

0.00

http://tripsarchive,nt.gov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO... 4/06/2015

TRIPS - MOVEMENT REQUISITION ACQUITTAL FO I t€^e35f

llk.U II II II No || 0.00|| O.OOU 0.00||^5j|_||_||_||_No || 0.00|| 0.00|| 0.00

Total Travel Costs: || 40.29JI 443.17

Total Official Allowances: || 0.00|| 0.00

jCabcharge Vouchers

JJNumber of vouchers required:

Recoveryof Overpaid Allowances/Expenses

IHJI_II_II zoo || _o[| o.oo|| _II_J),00|zoo I) _o|| o,oo|| _II o.oo

Total Recovered: || || 0.00

Total Official Allowances Payable: || 0.0011 0.00

[Payment in Advance

||ls an Advance Required? _|| Yes

) 11% Advance Required || 100%

Amount of Advance: || 0.00

Balance Payable On Acquittal: || 0.00

/ ,20Received Payments Date Voucher Number

/ ,20Witness Date

Comments:All costs expenses are being covered by the Department of Education. Please note, we have alreadybeen supplied with Cabcharge Cards. 29/10 Checked AE 20/01 checking reimbursements with RobertAE 10/03 update have requested Latitude Travel to Issue two seperate Tax Invoices, P Hatch 13/04No amended invoice from Latitude travel, processing taxi reimb to Minister NIPS129742 PH checkingwith Lien for LTF before finalising. PH No LTF finalising ACQ PH



iS/10/2014 ,.._._,_,__, ^ _,.,___.. ,___,__„_,_,.,,, Booking Jan Wilschefskl ,Forwarded to delegate -lessica Bovis (jbovi) ^_'_'_° '^.'..'i"'"""'"'" 3an,[email protected]

8/10/2014 Forwarded to minister/travel,__„„,__,_,_,,,,_, ^ ,.__,_ Travel Dcm'Jan Wllschefski (jnw) Delegate ,_~,'^^-~^' [email protected]

Comments/Recommendations: Approved

6/11/201/1 Approved and forwarded to Travel Dcm ....... Travel Dcm5^59 ""Jravelcterk""""'""" (gll0056)' Minlster (gll0056)' [email protected]

;omments/Recommendations: approved for workflow - Ministerial attached 2014-2468. AE

16/11/2014 ^,_..^..,, ,____.__, Phyllls Mary Hatch AgencyQueued for auto payment6:08 _^---— -. —- ,-,...-..- (p^) _Administrator

'6/11/2014 Sent for auto payment of9':00"" ^"•—"•-— TRIPS (System) Auto Process

0/11/2014 ^_.._^ _._.,„_, Phyllis Mary HatchSaved acquittal2:33 --——-,-.—. (phyh)

:omments/Recommendations:

lodified Reason For Change;

4/01/2015 ,-..„......,..,,_ .,.,_..,_ Jessica Louise Agency Tim Baldwin „„ ^_,^...,_Forwarded to delegate ^"T-^-'LT^^ '.'aZ.ZL.—^-.. ^'-,^'-'"" [email protected]:43 .-...-.—--.-.-=,—- Adnams (jadna) Administrator (baldt) ...,.—..,..^.,,..3^..,

;omments/Recommendations: HI Tim, I have added Minister Chandler's reimbursements in expenses with a total of591.11. Could you please approve. Jess

lodified Reason For Change; Reimbursements have been added

4/01/2015 Forwarded to minlster/travel^,__ „_,_,,„,,,„ ^,._,_ Travel Dcm'Tim Baldwin (baldt) Delegate ,.^<^-^" [email protected]

http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.ns^656802c82dOf6bbe69257bafO... 4/06/2015

TRIPS - MOVEMENT REQUISITION ACQUITTAL Folk|e36h

Comments/Recommendations: ApprovedModified Reason For Change: Reimbursements have been

16/01/2015 Approved and forwarded to Travel Dcm08:31 travel clerk (gll0056)

added

Minister

Comments/Recommendations: approval for workflow process


20/01/2015 ^ _,__„,,, Travel Dcm10^"" Saved acquittal (gno056)'

Comments/ Recommendations;Modified Reason For Change: Reimbursements have been

10/03/2015 ,._.., ___.,^_, Phyllls Mary HatchSaved acquittal

09:48 —.——-,-.—. (phyh)


Modified Reason For Change: Reimbursements have been

13/04/2015 ^_..._,___.,„_, Phyllis Mary HatchSaved acquittal12:11 —.——-,-.—. (phyh)

Comments/ Recommendations:Modified Reason For Change: Reimbursements have been

13/04/2015 „_.._, ___..„,., Phyllis Mary HatchSaved acquittal

12;18 —.——-,-.—. (phyh)

Comments/Recommendations:Modified Reason For Change: Reimbursements have been

13/04/2015 ^_ ._,_„.,„_, Phyllis Mary HatchSaved acquittal

12:19 —•— —.,-.—. (phyh)

Comments/ Recommendations:


13/04/2015 ^_ .,___,„_, Phyllis Mary HatchSaved acquittal12:28 ---—---,-.— (phyh)



13/04/2015 „.._.._,, _,_..,_ ._..„_, Phyllls Mary Hatch12':28 "" Queued for auto payment (phy'h)'

added

added

added

added

added

added

AgencyAdministrator

Fravel Dcm[9110056)" travel,[email protected]

Comments/Recommendations: Modified Reason For Change: Reimbursements have been added

"/M/2015 SCTtforaut°Paymentof TRIPS (System)



Date Updated by

28/10/2014 14:22 Jessica Bovis

28/10/2014 16:22 Jan Wllschefskl

29/10/2014 08:14 Travel Dcm

06/11/2014 15:27 Jessica Bovls

06/11/2014 15:58 Travel Dcm

06/11/201415:59 Travel Dcm

06/11/201416:08 Phyltis Mary Hatch10/11/2014 12:33 Phyllls Mary Hatch13/01/2015 08:59 Phyllis Mary Hatch14/01/2015 13:43 Jessica Louise Adnams

14/01/2015 14:35 Tim Baldwin16/01/2015 08; 31 Travel Dcm

20/01/2015 10;09 Travel Oem

10/03/2015 09:48 Phyllis Mary Hatch13/04/2015 12:11 Phyllls Mary Hatch13/04/201512:18 Phyllis Mary Hatch13/04/2015 12; 19 Phyllis Mary Hatch13/04/2015 12:28 Phyllis Mary Hatch

13/04/2015 12:28 Phyllis Mary Hatch

Auto Process

Travel Costs

$0,00

$0.00

$0.00

$0,00

$0,00

$0,00

$0.00

$0,00

$0,00

$591.11

$591.11

$591.11

$591.11

$591.11

$443.17

$443.17

$443.17

$443.17

$443.17

Off. Allow. Payable

$0,00

$0.00

$0.00

$0,00

$0,00

$0.00

$0.00

$0,00

$0,00

$0,00

$0.00

$0.00

$0,00

$0,00

$0.00

$0.00

$0.00

$0,00

$0,00

http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO... 4/06/2015

TRIPS - MOVEMENT REQUISITION ACQUITTAL Folt€^e37f5

http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO... 4/06/2015

Folio 38




Name of Payee / Supplier; pgtgr ChandlerCourtesy titles to be shown (e.g. Mr, Ms, Mrs, Miss, Dr)

Payee /Supplier Address: -^>-^ 6J/0 ^Q^. 6

Post Code

Suppliers ABN;I .

Any special instrucllons?eg "hold cheque" Please pay to AGS: 79063046

|lnyQice(BefeteBcg|

^p 67,-^lnvo|c^)ait^^^^^SD^G^tte|

^h!Please Note; If the supplier Is new the "NTS Supplier Payment Details" form will need to be completed

jGeneralli- edger AJob Cost Cod Q TolajiAmount'<GSl|lrKl1) slljolaj.^^

1

2

3

4

5

6

7

8

117015/3643fl 3 ^ <^ 3 I

Description: Reimbursement of Taxi Fares

117015/34611 _...---"

3esCTipiion:,Relmbufsement of Meals

3escriptlon:

description;

3escripllon.

lescriplion;

3fcscnplian^

Jescrjplion:(1»GST INCLUSIVElNCLUDES TAX WHERE APPLICABLE.(2) CALCULATE GST AMOUNT IFSUPPLY IS TAXABLE BYDIVIDING TOTAL AMOUNT (GST IMCL) BY 11.

'fS^f^Sf^SSl

Jessica AdnamsPRINT NAME

U 0 '.&/ _,^18S^5J -17.14/vos>^(T

/.--40"2:.56| 36.13C JP-1&--

t

Total;

Aitachment Total;

Grand Total;

4<0:^/.

/ssg'i.n

./.

^.(-', '^l

$591.11

<$S3774

r

•-S53.74

(ftGENGMfiH-EGfiIEBQEEIGERiI approve this claim for paymonl

Jan WilschefskiPRINT NAME


SIGNATURE

/ ,20DATE

fAGGOUNTSIRAYABIiEiUSECONL'fflt have yxomincd ihc ctaiM nna nflvcvcfiffcd trie (IQIOUS to be cor^ct,

//^c&D<AM]NIN6 OFFICER

/S/ <7 /2°/5DATE

FORWARD TO ACCOUNTS PAYABLE. WITH IMVOinR ATTACHED

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wCD

Folio 40

lîtefeKTRMEtlt

Trading as Winnellie TravelShop 15, Winnellie Shopping CentreStuart Highway, Wlnnellie NT 0821

POBoxl2NlghtdiffNT0814

Telephone +61 8 89411144 Facsimile +618 89411133Email: xanafaitravellatitude.com.au

ABN; 25 109 118 649 Licence: 138

TAX INVOICE


PASSENGER

24 NOV 201424 Nov 2014

CHANDLER/PETERHON

CONSULTANTDATE DEPART

TOTAL DUE

Jorge Favaro08 Nov 2015

$315.00

SERVICE

MiscellaneousGrand Hyalt Hong KongRoom Service Breakfast, t^dnch, Dinner and Personal BarCHANDLER/PETERI-101;

MiscellaneousHillon Hefel - Spa Irea)CHANDLER/PETERKbN

AMOUNT AMOUNT AMOUNT AMOUNTEXCGST TAX/LEVY GST INC GST

$180.00 $0.00 $0.00 $180.00

$135.00 $0.00 $0.00 $135.00

GRAND TOTAL $315,00 ?0.00 $0.00 $315.00

PAYMENT DETAILSPLEASE PAYLATITUDE TRAVE1\BANK OF QUEENSLDARWIN BRANCHSWIFT CODE QBANAU^ftB8B 125460ACCOUNT NUMBER 20518381'

Payment by credit card will atfract a Fee;2% Oft Vtsa, Mastercard or 8ankcard3% on American Express & Otners Club

n^û^^

QÂJ e^

<^~ya/y-- cy^'^L.o-'ê^ •/2_^_

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Folio 41

n^n\o-^<=x - ^\n^

w^-^-

CRANDJHYATT' GRAND HYATT HONG KONG1 Hsrtwur Road, Hong KonflTel: (852) 25881234Fax: (652) 2802 0677E-mail: [email protected]

Honourable Peter Chandler23rd Floor Harbour Cemtre25 Harbour RoadWanchai

Voucher No. Condrmatlon 60818282

^W:fiffi Company Australian Consulale General

JWDATC ^fii:t)EHCBIPTIONr ~

07 NOV 14 Room Service Dinner

08 NOV 14 Room Service Breakfast

08 NOV 14 Personal Bar

08 NOV 14 Room Service Lunch

S? Room NoAft B)B Arrival}BB B M DepartureXK Page No,R TO DatettSM Cashier

331307 NOV 1408 NOV 141 oil

08 NOV 14

ffiSMSl INFORMATION INVOICE

Wi; REFERENCE. -• •

CHECKS 5626 [621]

CHECKS 5653 [622]

Line#3313;

CHECKS 6685 [623]

an-Toiai

?f& Balanca

'liimUiits'i'r.'.-KSS'Cf&tT

^e&.tft

P \1-/\ •Z-'t

a

374.00

352.00

140.00

297,00

1,163.00

1,163.00

I agres Ihat I am pereonaSy liable For Ihs payment of the above statement IF Ihe person, company or asSdciallon Indicated by me asbeing recponalbte for paymsnl does nol do so.

®<5 Signature

l-iyait.GaldPass'florlSummaiy.

No Membership to be ttedlted.

Join Hyatl Gold PBssport today and gfsrt eamlng polnte forstays, dining and more.

Visit gohlpassport.com.

Suinmary invoice, pleoso ees front desk for eligibility details.

<"

(PCU.^ ^ ^ /^>/-^ •

s'savass &»iyaa-» WS^BR) 25801234 BR:<Bs2) 26020577 8B:bonok<inB.a'anil®hyall..

c03-

TO3)—IT!

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eg c -'

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Folio 43

Phyllis Hatch

From: XanaKamitsis <[email protected]>

Sent: Monday, 9 March 2015 1:56 PMTo: Travel DCMCc: Rachael ShanahanSubject! RE; Re Attached Tax Invoice

Dear Fhyllis

I will most certainly do this for you

Thanks

Xana x

From; Phyllls Hatch [mailto;Phyllis.Hateh@nt,gov,au] On Behalf Of Travel DCMSent: Monday, 9 March 2015 1:29 PMTo: Xana Kamitsis; Travel DCMCc; Rachael ShanahanSubject: RE: Re Attached Tax Invoice

DearXana,

Can I request that you split the costs please,

Invoice 1.

Please raise an Invoice on Minister Chandler for the Spa Treatment with supporting documentation and send it toMinister ChandlerC/-DCMGPO Box 4396Darwin NT 0801

Invoice 2 To DCMPlease raise a separate invoice on DCM itemised for the meals and other charges with supporting documentation

a nd send it to

Minister ChandlerDe pt of Chief MinisterGPO Box 4396Darwin NT 0801

Many thanks for your patience.

Kind Regards


Floor 3, NT House, 22 Mltchell Street, Darwin


^•(U>S899(?7SS4

Folio 44

e ... Dhvllls.hatchOnt.fiov.au


If you aie not the intended recipient of this message, any use, disclosure or copying of the message or any attachments is urauthoris&d,If you have received this message In error, please advise the sender,No representation [s given that attached files are free from viruses or other defects. Scanning foi viruses Is recommended.

From: Xana Kamltsis [mailto:xana®travellatftude,com,au]Sent: Friday, 6 March 2015 2:49 PMTo: Travel DCMCc; Rachael ShanahanSubject; RE; Re Attached Tax Invoice

Dear Phyllis

Thank you for your email. I am sony it has taken some time to revert back to you. Jorge is

no longer with Latitude so it took some time to work out why we in fact got involved with

incidentals. However fhe hotel charged this on the company card when they charged all


who in deed asked Jorge to invoice this on. If you need any further clarification or

documeiifation on this issue please let me know and I will be happy to oblige.

Thanks and very warm regards

Xana x

From: Phyllis Hatch [mailto:Phvllis,Hatch@nt,aov.au] On Behalf Of Travel DCMSent: Monday, 16 February 2015 9:48 AMTo: Xana Kamltsls (xana®travellatltude.com,ay)Subject; Re Attached Tax Invoice

DearXana,


The attached tax Invoice (with no invoice number or customer name) relates to spa treatment and room service

including breakfast, lunch, dinner and personal bar of Minister Chandler,

Spa treatment and Personal Bar are not official travel related expenses of the Department of the Chief Minister and

are considered to be personal expenses.

I have been advised that the Minister attempted to pay his account at the Grand Hyatt (excluding accommodationexpenses) but was advised the Hotel had already on-charged these costs to Latitude Travel.

I seek your relating to these expenses on the tax Invoice that are required to be separated between official expenses

and personal expenses.

Department of Chief Minister has a process in relation to meals etc which should not be charged back via a Travel

Agent. This may have been done by the Grand Hyatt and not the fault of Latitude Travel.

Consequently, supporting documentation relating to the expenditure is required to establish responsibility for

payment of the expenses.

Folio 45



Kind Regards


Floor 3, NT House, 22 Mitchell Street, Darwin


p ... <+61> 8 8999 7884

f „ <+61> S 8999 6692e ,,,Dhvllls.hatch(S)nt.eov.au

w .„ www.nt.eov.au/dcm

If you are not the Intended redplBnt of this messaee, any use, disclosuie or copying of (lie message or any atlachments Is unauthorised.If you have received this message in error, please advise the sender.No l epresenlatlon is given that attached files are free from viruses or other defects. Scanning for viruses is recommended.

Folio 46

RECEIVED

THE HON PETER CHANDLER MLA ^J, l_^c2&^Minister for Education citiCTi^f^om'^

MEMORANDUM

TO: CHIEF MINISTER DATE:

FROM: MINISTER FOR EDUCATION REF: c^OVtl^CS' 9C\C

RE: REQUEST FOR APPROVAL TO TRAVEL OVERSEAS

I propose to undertake official travel overseas for approximately six days during theperiod 1 to 11 November 2014 for the purpose of visiting Anhui Province andShanghai, People's Republic of China. The visit is a reciprocal visit to theDecember 2013 delegation of 12 principals who participated in a leadership programhosted by the Centre for School Leadership, Charles Darwin University (CDU). Thevisit will develop further the 2000 Friendship Agreement between the NorthernTerritory and Anhui Province and also CDU's agreements and arrangements withuniversities in the province.

The primary purpose of the visit is to build on existing relationships to increase thenumber of international students from Anhui Province studying in the NorthernTerritory. The visit will involve meetings with the Anhui Province government andMinistry for Education, and also representatives of the Department of Foreign Affairsand Trade (DFAT) and Austrade, in both Anhui Province and Shanghai. A number ofschools and universities will also be visited.

I will be accompanied by Anthony Jarvis, Senior Ministerial Adviser and from theDepartment of Education (DoE): Ken Davies, Chief Executive and Dr Kevin Gillan,Executive Director, Education Partnerships. This group will travel for approximatelysix days during the period of 1-11 November 2014.

The visit is part of an eleven day study tour for the Executive Development forEducational Leaders Program being provided by CDU for principals. The principalswill also visit education facilities in Hong Kong, Special Administrative Regions,People's Republic of China. A full list of participants and their funding source isattached.

The itinerary of meetings for the proposed trip is being drafted by DoE in consultationwith the Department of the Chief Minister, CDU, DFAT, Austrade and the AnhuiProvince Government and Department of Education.

The Vice-chancellor, Professor Simon Maddocks, will be visiting Anhui Province inSeptember 2014 and laying important groundwork for my visit.

Northern Territory

Government

Folio 47

I am seeking your approval to travel overseas to participate in the proposed studytour to Anhui Province and Shanghai for approximately six days during1-11 November 2014.

cPETER CHANDlgR

2 6 AUG 20U

^^ s

•^,<^

Nr"

ROVED

ADAM 0fLES

28 AUG 2014

Folio 48

ATTACHMENT A

ANHUI PROVINCE, PEOPLE'S REPUBLIC OF CHINASTUDY TOUR - 1-11 NOVEMBER 2014

PARTICIPANTS

Group 1: (fully funded by the Department of Education (DoE) except for Professor Peter Kell)

1. Hon Peter Chandler MLA, Minister for Education

2. Ken Davies, Chief Executive, DoE

3. Adviser to the Minister

4. Dr Kevin Gillan, Executive Director Education Partnerships, DoE

5. Professor Peter Kell, Head of School Education, Charles Darwin University (funded byCDU)

Group 2:

6. Gary Fry, Director, Centre for School Leadership (funded by CDU)

7. Pam Erfurt, President, Association of Northern Territory School Educational Leaders (self-funded)

8. Gail Barker, Executive Director, Association of Independent Schools of the NorthernTerritory (self-funded)

9. Julian Denholm, Chair, Association of Independent Schools of the Northern Territory(self-funded)

10. Two consultants, Queensland Education Leadership Institute (QELI) (funded byQELI)

11. Weifeng Mao, Interpreter, Languages Consultant, Curriculum Assessment and Standards,DoE (funded by DoE)

Principals participating in the Executive Development for Education Leaders Program(funded by DoE and a $1000 personal contribution):

12. Sharon Reeves Woodroffe Primary, Palmerston13. Daniel Murtas Katherine South Primary, Katherine14. Edward Fabijan Centralian Senior College, Alice Springs15. Andy Mison NT Music School, Darwin16. Jenny Nash Casuarina Senior College, Darwin17. Mark Monaghan West Arnhem College, Jabiru18. Carolyn Edwards Henbury School, Darwin19. Sabina Smith Nhulunbuy High School, Nhulunbuy20. John Cleary Casuarina Street Primary School, Katherine21. Ryan Martin Batchelor Area School, Batchelor.

TRIPS - MOVEMENT REQUISITION Folk^4af4

A~iA^ NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITION - OFFICIAL TRAVEL 14-3BOVI-9QB7P6

^|H^ - - ARCHIVE'ENViRONMENT


VENDOR No.: VOUCHER No.:


TRAVELLERS DETAILS

Traveller's Name:

Traveller's ePASS User ID;Peter Chandler

Is the traveller listed in ePASS: Non-ePASS registered user

Traveller's AGS Number:

Agency:Cost Centre Unit;Cost Centre Code;Office location;Telephone:Supervisor;

Booking Officer:Reaspn(s) for Travel:

Portfolio;Detailed Reason for Travel;Additional comments asattachment:

FRAVEL ITINERARY

)epart From To

11/11/2014 ^ . KualaDarwin

>5:05 --.-—• Lumpur

11/11/2014 Kuala Pu Dong19:30 Lumpur Shanghai

Nanjlng Monk Kong

8/11/2014 HonkPerth

2:40 Kong

9/11/2014Perth Darwin

Type of Booking:Type of Travel:Other Services Required:

79063046 Peter CHANDLER1043G211-DCM Department of the

- Brennan MLA Chandler -

Chief Minister-11HON P CHANDLER TRAVEL-117015117015Parliament House Parliament Building Level 5[03000A5]0889286553Jan WilschefskiJessica BovisMinisterial Travel: Overseas;

EducationPortfolio trip to China

2014-2468-PGC Approved Memo.pdf

Arrive Stopover .. , ProviderMode

01/11/2014 Transit .... Malayslan08:25 stop "" Airlines

01/11/2014 „_.„__„._ .,_ MalayslanDestination Air ,,:,714:30 -—-...-—.. .... Airlines

Honk

07/11/2014 „__„__„__ ., KongDestination Air16:40 -—-..--.-.. .... Dargon

Airlines

09/11/2014 Transit ., ca ayAir Pacific

06:20 stopAirways

09/11/2014 „_,,_,,. ., QANTASDestination Air :•;

13;35 -—...—.-.. ... Airways

MultidestinationInternational

Fravel Package Deal^Airfare/Pickup/Accommodation)

\\r Bookings Insured for No

; Ministerial Travel

Class Booked PointsNo- ~'~~ ""'" Used'

MH144 Business

MH388 Business

KA811 Business

CX137 Business

QF792 Business

Yes No

Yes No

Yes No

Yes No

No No

http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.ns£/656802c82dOf6bbe69257bafO... 4/06/2015

TRIPS - MOVEMENT REQUISITION Folk^eSQf

Cancellation:


Checkin Checkout Pymt. Due „__..,__„ Rate/ BO to>Jame & Address Phone ^" —--.---- -,..--. __- Booking #Date Date Status Date —•-•» • ^y^ Qy^

Hotel Waldorf

^to;.as.han?.haL 01/11/2014 03/11/2014 - 0,00 No'he Bund 2 Zhong --,--,—-. —,„,-—,

Id,Shanghai

iotel Hilton

1efeil98 ShengLI 03/11/2014 05/11/2014 ** 0.00 Notd, Hefei 230011CN

lotel Doubletree by

^on'gj1aunguMy5dle 05/11/2014 07/11/2014 - 0.00^ No

td, JinWuhu

Srand Hyatt Hong;ong 1 Harbour Rd, 07/11/2014 08/11/2014 ** 0.00 No

long Kong

Fatal Amount: O.OC

FRAVEL COSTS

'A Profile: NTG TAofficial Travel Period Tota

:rom: 01/11/2014 05:05 Mrs. To: 09/11/2014 13:35 Hrs. 8 days and8houri

Purpose

ftccommodation

TYavel Fares

Travelling Allowance

Camping Allowance

General

Ledger Code

Tax

Code

zoo

zoo

Units.Sub

Unit

0

o.c

0.0

Unit Price/

Allowance

0.00

o.oc

o.oc

GST

o.oc

o.oc

Total

(Inc GST)

0.00

0.00

0.00

0.00


1.1

2.|

3.1

4.1

Breakfast Allowance

Lunch Allowance

Dinner Allowance

[ncidental Allowance

zoo

zoo

zoozoo


1.1

2.1

3.|

4.1

5.|

0

0

00

OfflciaAllowance?

No

No

No

No

No

o.oojl

o.ooll

o.oollo.ooll

0.00

0,00

0,00

0.00

o.ooll

o.ooll

o.ooll

0.00|

o.ooll

Total Travel Costs:

Total Official Allowances:

o.oc

o.oc

o.oc

o.oc

o.oc

o.oc

o.oc

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Cabcharge Vouchers

Mumber of vouchers required; c

http://tripsarchive,nt.gov.au/dcis/TRIPSWebArchive.ns^656802c82dOf6bbe69257bafD... 4/06/2015

TRIPS - MOVEMENT REQUISITION FoliQ.§lf4

(Recovery of Overpaid Atlowances/Expenses

1.1 zoo 3 o.ooll 0.00

a 200 IL on o.ooll 0.00

Total Recovered; 0.00

Total Official Allowances Payable: o.ooll 0.00

jPayment in Advance

I_||ls an Advance Required? Yes

1% Advance Required 100%

Amount of Advance: 0.00

Balance Payable On Acquittal: 0.00

Received Payments

Witness

/ ,20Date

/ ,20Date

Voucher Number

Comments:

All costs expenses are being covered by the Department of Education. Please note, we have alreadybeen supplied with Cabcharge Cards. 29/10 Checked AE



28/10/201414:22

Forwarded to delegateJessica Bovis _ ,, ^^. Jan Wilschefskl . ......

Booking Officer 1~_.'..,"'~~"~'"~' [email protected](jbovi) ——"..3 .—. y^ j^,,.....^,.^.^.,.^,,.,3>,.,,

28/10/2014 Forwarded to minister/travel Jan Wilschefskl

16:22 clerk (jnw)Delegate

Travel Dcm

(gll0056)[email protected]

Comments/ Recommendations: Approved

06/11/2014 Approved and forwarded to Travel Dcm

15:59 travel clerk (gU0056)Minister

Travel Dcm

(gll0056)travel,[email protected]

Comments/Recommendatlons; approved for workflow - Ministerial attached 2014-2468. AE

06/11/201416:08

Queued for auto paymentPhyllis Mary Hatch Agency(phyh) Administrator


TRIPS (System) Auto Process


equest From;Travel Dcm - HI Jessica, Can you please attach Ministerial so we can process. Thanks Ashlee

equest To; Jessica Bovis - All done.



8/10/2014 14:22 Jessica Bovls $0.00 $0.00

8/10/2014 16:22 Jan Wllschefskl $0,00 $0.00

.9/10/2014 08:14 Travel Dcm $0.00 $0.00

6/11/2014 15;27 Jessica Bovis $0.00 $0.00

6/11/2014 15:58 Travel D cm $0.00 $0.00

'6/11/2014 15:59 Travel Dcm $0.00 $0.00

i6/ll/2014 16:08 Phyllls Mary Hatch $0,00 $0.00

http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.ns6/656802c82dOf6bbe69257bafD... 4/06/2015

TRIPS - MOVEMENT REQUISITION Folkfc^

littn://trir)sarchive.nt.eov.au/dcis/TRTPSWehArchive.nsf/6568n2c82dOf6hbe69257bafn... 4/06/2015

re: request for approval to travel overseas · folio 2 i am seeking your approval to travel...

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