rda serials cataloging
TRANSCRIPT
RDA Serials Cataloging
March 6, 2015 @ Schaumburg Township District Library
Jennifer YoungSerials Cataloger Librarian, Northwestern University
[email protected] // @jen_young
Acknowledgements
•Some slides and exercises taken from the CONSER SCCTP program materials as well as CONSER RDA Bridge Training materials
Outline
•What is a Serial?•Original Cataloging•Working with copy•When do I need a new record?•Tips and Tricks•On the horizon
Based on FRBR
What is a Serial?
•Still mostly the same as AACR2•Issued in successive parts (can be
irregular)•Usually has numbering•Has no predetermined conclusion
•Includes resources that exhibit characteristics of serials but have a limited duration as well as reproductions
General changes in RDA
•Focus is on content, then carrier•Transcribe what you see•Fewer abbreviations
Original cataloging
What’s up MARC?
New MARC fields
•040 $e rda
•Leader/18 (Desc) – i•264 instead of 260•336 Content Type•337 Media Type•338 Carrier Type
101010
Basis for identification of the resource
•If issues or parts are sequentially numbered, use the lowest numbered issue or part available
•If issues are unnumbered or not sequentially numbered, use the issue or part with the earliest date of issue
Preferred source of information
•RDA 2.2.2.2 (in descending order of preference)
▫Title page▫Cover▫Caption▫Masthead▫Colophon▫Anywhere else formally presented on
resource
CaptionA title given at the beginning of first page of the text
Colophon
•An inscription usually placed at the end of a book and usually containing facts relative to its production
•Most often seen in Asian language serials.
Source of description
•Always provide:
▫588 description based on note
▫Source of title with 588 combined with description based on note
▫588 Latest issue consulted note14
Source of description
588 ## $a Description based on: Volume 1, Number 4 (April 2008); title from masthead.
588 ## $a Latest issue consulted: Volume 2, Number 3 (March 2009).
***588 ## $a Description based on: June 2012; title
from PDF title page (publisher’s Web site, viewed September 12, 2012).
588 ## $a Description based on: Volume 10, Number 11, published 2013.
15
Pop Quiz!
•The basis for identification for a serial is the earliest-published issue, regardless of numbering.
•__ True __ False
•True!
Titles
•RDA 2.3.1.4 Transcribe title as is.
•EXCEPTION: Correct obvious typos in the title proper
▫245 00 $a Association of Unicorns.▫246 1# $i Uncorrected title: $a Asociation
of Unicorns
Titles
•No longer add cataloger-supplied information to titles
•AACR2:▫245 00 $a Association of Unicorns : $b
[report].
•RDA:▫245 00 $a Association of Unicorns.▫500 ## $a Report of the Association.
Titles
•Mark of omission at the beginning of a title
•On piece: 1993 Annual report
•AACR2:▫245 00 $a Annual report.
•RDA:▫245 00 $a … annual report.
Authorized Access Points
•Ensure that the Authorized Access Point is not in conflict with another work. Use qualifiers as needed. ▫130 0# $a Estatística agrícola (Lisbon,
Portugal : 1943)▫130 0# $a Biography and genealogy master
index (CD-ROM)▫130 0# $a Denmark (United States.
Embassy (Denmark) : 1987)
Additions to the Authorized Access Point for a Work•LC-PCC PS 6.27.1.9 – Consider authorized
access point conflicts among all resources, not just serials
▫Authorized access points are identical: addition is required
▫Authorized access points are similar: cataloger’s judgment
Exercises 1-2
•What is the Authorized Access Point for the work?
Exercise 1
Cover:
-Hint: the resource describes the internal policies and finances of the corporate body.
-Also, assume no conflict.
110 _ _ $a ___________________________245 _ _ $a ___________________________
The Mohamed bin Zayed Species Conservation Fund
Annual Report2012
Exercise 1 - Answer
Cover:
110 10 $a Mohamed bin Zayed Species Conservation Fund, $e author.245 00 $a Annual report.
The Mohamed bin Zayed Species Conservation Fund
Annual Report2012
Exercise 2
Cover:
Editorial page:
110 _ _ $a ___________________________245 _ _ $a ___________________________
Volume 49Number 2April 2014
Journal of Contemporary History
The Journal of Contemporary History is published by SAGE,
Los Angeles, London, New Delhi, Singapore and
Washington DC.
Exercise 2 - Answer
Cover:
Editorial page:
245 00 $a Journal of contemporary history.
Volume 49Number 2April 2014
Journal of Contemporary History
The Journal of Contemporary History is published by SAGE,
Los Angeles, London, New Delhi, Singapore and
Washington DC.
Access Points • LC-PCC PS 19.2
• RDA Core relationship: first creator with principal responsibility – authorized access point in 1XX field
• If multiple creators, apply cataloger judgment to give for more than the first – authorized access point in 7XX field(s)
▫RDA Appendix I $e of 100-110 and 700-710 $j of 111 and 711
Access Points550 ## $a Issued by: United Nations
Centre for Human Settlements (Habitat), 1987-2001; United Nations Human Settlements Programme, 2003-
710 2# $a United Nations Centre for Human Settlements, ǂe issuing body.
710 2# $a United Nations Human Settlements Programme, ǂe issuing body.
Access Points•110 2# $a Society of Linguists, $e author.
•710 2# $a Linguists International, $e author.
•710 2# $a ACM Special Interest Group on Programming Languages, $e sponsoring body.
Hot off the Press!
•PCC Manual on Relationship Designators http://www.loc.gov/aba/pcc/sct/documents/rel-desig-guide-bib.pdf
• Includes new form for fast track proposals http://www.loc.gov/aba/pcc/scs/RD-Requests.html
Exercise 1
Determine if the entity could be given as an access point and its likely relationship to the resource.
Cover: Journal of The American Society of Mining and Reclamation
An Official Online Publication of the American Society of Mining and Reclamation
Exercise 1 - Answer
Cover:
Yes, add as an access point. $e issuing body.
Journal of The American Society of Mining and Reclamation
An Official Online Publication of the American Society of Mining and Reclamation
Exercise 2
Do any additions need to be made to the authorized access point? If so, what can be added?
Resource already in database (monograph):100 1# $a Ruddon, Raymond W., $d 1936- $e author.245 10 $a Cancer biology / $c Raymond W. Ruddon.260 ## $a Oxford : $b Oxford University Press, $c 2007.
Resource in hand:245 _0 $a Cancer biology.264 #1 $a Brooklyn, N.Y. : $b Marshland Press, $c 2011-
Exercise 2 - Answer
Do any additions need to be made to the authorized access point? If so, what can be added? No conflict
Resource already in database (monograph):100 1# $a Ruddon, Raymond W., $d 1936- $e author.245 10 $a Cancer biology / $c Raymond W. Ruddon.260 ## $a Oxford : $b Oxford University Press, $c 2007.
Resource in hand:245 _0 $a Cancer biology.264 #1 $a Brooklyn, N.Y. : $b Marshland Press, $c 2011-
Exercise 3Do any additions need to be made to the authorized access point? If so, what can be added?
Resource already in database:245 03 $a Le tableau.260 ## $a [Quebec] : $b Direction des bibliotheques et du soutien a l'enseignement et l'apprentissage…
Resource in hand:245 _0 $a Tableau.264 #1 $a Chicago : $b University of Chicago, Division of the Humanities
Exercise 3 - AnswerDo any additions need to be made to the authorized access point? If so, what can be added?
Resource already in database:245 03 $a Le tableau.260 ## $a [Quebec] : $b Direction des bibliotheques et du soutien a l'enseignement et l'apprentissage…
Resource in hand:130 0_ $a Tableau (Chicago, Ill.)245 _0 $a Tableau.264 #1 $a Chicago : $b University of Chicago, Division of the Humanities
Conference proceedings
•Changes in creation of authority records for conference headings
•Serials records will always have a collective form of the conference name▫111 2# $a Unicorn Lovers Conference.
•Monograph records will have an individual form of the conference name▫111 2# $a Unicorn Lovers Conference
$n(3rd : $d 1976 :$c Chicago, Ill.)
Conference headings
•LC-PCC PS 11.13.1.8.2
•Note will be added to collective conference heading authority record
•667 ## $a See also related access points for individual instances of this conference which include specific information about the number, date, or place of the individual conference.
Publishing Statement
•New MARC field: 264
•Replaces 260
•PCC guidelines for 264 http://www.loc.gov/aba/pcc/documents/264-Guidelines.doc
264 Field
•Shows changes in production, publication, distribution, and manufacture elements of materials
▫Like 260 is repeatable with the use of indicators
▫Define time periods of with the usage of $3▫Only the first place and first publisher are
required ▫Date required if first or last issue in hand
264 indicators• 1st indicator:
▫Blank – no information provided/Earliest▫2 – Intervening▫3 – Current/Latest
• 2nd indicator:▫0 – Production▫1 – Publication▫2 – Distribution▫3 – Manufacture ▫4 – Copyright notice date
Place of publication (RDA 2.8.2)•Transcribe as it appears on resource
•Transcribe larger jurisdictions if they appear on source as part of place name
•Prefer to supply a place from any source rather than supplying: [Place of publication not identified]
264 #1 $a [Fairfax, Virginia] : $b Roy Rosenzweig Center for History and New Media, $c [2011?]-
Publisher name (RDA 2.8.4)•Transcribe as it appears on resource•Don’t omit hierarchies from publisher name•Prefer to supply a probable name rather than
supplying: [Publisher not identified]
▫ 110 1# $a Monrovia (Calif.), $e author, $e issuing body.
▫ 245 10 $a Statement of financial transactions for the year ...
▫ 264 #1 $a Monrovia, California : $b [City of Monrovia]
Date of publication (RDA 2.8.6.5)• 264 $c - Date of production, publication,
distribution, manufacture, or copyright notice
• Record only if first or last issue is in hand• Supply an approximate publication date if no
publication date is given on first or last issue• Omit a date of publication if the date cannot be
approximated
264 #1 $a [Fairfax, Virginia] : $b Roy Rosenzweig Center for History and New Media, $c [2011?]-
264 Field
•Serial example, description not based on first issue, publication date not determined, distributor provided:
▫264 #1 $a [Reston, Va.?] : $b U.S. Department of the Interior, Geological Survey
▫264 #2 Washington, D.C. : $b Superintendent of Documents, U.S. Government Printing Office
264 Field
•Serial example, description is not based on first issue, latest issue in hand is 2005
▫264 #1 $3 <1976->: $a New York, NY : $b Alan R. Liss, Inc.
▫264 31 $3 <2005->: $a Hoboken, N.J. : $b Wiley-Liss, Inc.
Exercise: Publisher Fixed field: 008/15-17 (Ctry): nyu
--By the “February 1990” issue, the place of publication moved to: Tonawanda, NY--By the “February 1991” issue, the place of publication moved to: Las Vegas, NV
The Raving Lunatic Society remained the publisher throughout the life of the serial.The latest issue received was: Volume 7, issue #1 (May 15, 1993).
Exercise: Publisher - AnswerFixed field: 008/15-17 (Ctry): nvu
245 00 $a Cognitive dissidents.264 11 $a Rochester, NY : $b The Raving Lunatic Society264 21 $3<February 1990-> $a Tonawanda, NY : $b The Raving Lunatic Society264 31 $3 <February 1991-> $a Las Vegas, NV : $b The Raving Lunatic Society336 ## $a text $b txt $2 rdacontent337 ## $a unmediated $n $2 rdamedia338 ## $a volume $nc $2 rdacarrier362 1# $a Began in 1987.588 ## $a Description based on: Volume 1, number 5 (Nov 15, 1987); title from caption.588 ## $a Latest issue consulted: Volume 7, issue #1 (May 15, 1993).
Numbering
•Captions and months are now transcribed as found▫362 #1 $a Began with Volume 1, number 1
(December 1973).▫588 ## Latest issue consulted: Vol. 6,
number 27 (August 1984).
Numbering
•Document changes in numbering or start of a new series in the 362 or the 515 whichever is clearer.
▫362 #1 $a Began with 1971. Ceased with 2nd series, volume 5, issue 3.
▫515 ## $a Issues for <May 2010>-July 6, 2013 called: <2nd series, volume 1, issue 5>-2nd series, volume 5, issue 3.
MARC 336, 337, and 338•Content type = 336•Media type = 337•Carrier type = 338
•Subfields: $a term $b code $2 source
•May repeat 33X field or repeat subfield $a within a single 33X field
336 Content•Content type RDA 6.9.1.3, Table 6.1
▫cartographic image, computer dataset, notated music, performed music, sounds, text, three-dimensional moving image
▫If none apply, use “other”; if not certain, use “unspecified”
336 ## $a text $b txt $2 rdacontent
337 Media
•Media type RDA 3.2.1.3, Table 3.1
▫Audio, computer, microform, microscopic, projected, stereographic, unmediated, video;
▫If none apply, use “other”; if not certain, use “unspecified”
337 ## $a unmediated $b n $2 rdamedia
Change in media type
A new description is required for all changes involving media type even if there is no change in authorized access point. Example:
Paper: Media type: unmediated ↓CD-ROM: Media type: computer
Change in media type130 0# $a Serials directory (Birmingham, Ala.)245 14 $a The serials directory.336 ## $a text $txt $2 rdacontent337 ## $a unmediated $b n $2 rdamedia338 ## $a volume $b nc $2 rdacarrier
Continued by:130 0# $a Serials directory (Birmingham, Ala.)245 14 $a The serials directory : $b EBSCO CD-ROM.336 ## $a text $txt $2 rdacontent337 ## $a computer $b c $2 rdamedia338 ## $a computer disc $b cd $2 rdacarrier
338 Carrier
•Carrier type RDA 3.3.1.3
▫Specific terms for audio, computer, microform, carriers, etc. carriers
338 ## $a volume $b nc $2 rdacarrier
Change in carrier types
•If there is a change in carrier type but not media type note the change within the description.
Except: when a serial changes from online to another computer carrier and vice versa
Carrier types
•Minor changes:▫Broadsheet to volume (Media type:
unmediated)▫Microfiche to microfilm (Media type:
microform)▫CD-ROM to DVD-ROM (Media type:
computer)•New record required:
▫CD-ROM to online (Media type: computer)
Exercise: Carrier type: How would you edit 33X fields?
The last CD-ROM issue was: 1997/2001. The first DVD-ROM issue was: 1998/2002.
Exercise: Carrier Type - Answer
•300 ## $a computer discs
•300 ## $a CD-ROMs and DVD-ROMs
•500 ## $a Volumes for <-1997/2001> issued on CD-ROM; volumes for 1998/2002- issued on DVD-ROM.
•LC-PCC PS 1.6.2.2
CD-ROMs to..
DVDs to… (title change, not format)
Flash drives to…
Online
Formats
•Microforms▫LC-PCC PS for 1.11: Documents the
LC/PCC practice for microform reproductions of print -- continues LCRI practice under AACR2.
•Electronic Resources▫CONSER Cataloging Module 30 & 31
Relationships – RDA Chapter 24
•Related serial works: ▫Supplement – whole/part▫Earlier, later title
•Expressions▫Language expressions
•Manifestations▫Other formats▫Change in mode of issuance▫Reproductions
Relator terms for linking fields
•RDA Appendix J ▫$i of 700-730 ▫$i of 76X-78X linking entry fields
•Also use of subfield i as a free text field▫776 08 $i Online version:▫775 08 $i English edition:
Linking fields examples
775 08 $i English edition: $t Azerbaijan focus
776 08 $i Print version: $t Proceedings of the … Western Dairy Management Conference
776 08 $i Online version: $t Bone bouquet
776 08 $i Continued by online database: $t Antarctic bibliography $w (OCoLC) 52065227
775 08 $i Reproduction of (manifestation): $t Hiwa (Baghdad, Iraq)
776 instead of 78X
•Use the 776 field for linking between records created because of changes in media and carrier types:
▫Print ceases and is continued online▫CD‐ROM serial ceases and is continued
online
Relationships in note fields
•550 (issuing body) - use to justify 7XX
•580 (linking entry complexity note) - use to express complex note in conjunction with 7XX
Subject headings
•Not in RDA specifically
•Same practices as before:▫$v Periodicals▫$v Congresses▫$v Comic books, strips, etc.
Working with Copy
"The first step in cataloging a serial is praying that someone else has cataloged it."
Ed Jones, RDA and Serials Cataloging, p. 45
OCLC guidelines•OCLC policy statement on RDA cataloging
in WorldCat: http://www.oclc.org/en-US/rda/new-policy.html
•AACR2 records may be converted to RDA•Never convert an RDA record to an
AACR2 record•Okay to add some RDA elements to
AACR2 records78
Avoid record wars
•Do NOT create a duplicate record using a different cataloging code if a record already exists
•Don’t remove valid AACR2/RDA elements when enhancing records (rather than re-describing)
•If it’s not wrong, leave it alone.
When to upgrade to RDA
• CONSER guidelines (Word doc) http://www.loc.gov/aba/pcc/conser/documents/WorkingWithExistingRecords.doc
• Re-describe using RDA if the resulting description is uninterpretable, if the serial cannot otherwise be distinguished from another serial
• Need to base description on either issue cited in DBO or an earlier issue
When to not upgrade to RDA
•If you don’t have the piece in hand
•It is your judgment on whether to upgrade a non-RDA record to RDA
•You must re-describe if updating a non-RDA record to RDA
Hybrid Records
•Allows for adding new MARC fields to non-RDA records
•Adding relator terms to access points•Spelling out of non-transcribed
abbreviations•Adding complete statement of
responsibility (with item in hand)
Hybrid Records -Adding 33X fields
•Leave correct GMD if already in record (for non-RDA records)
•GMD never allowed in RDA records
•OCLC will no longer accept GMD in ANY records after 3/31/2016
Hybrid Records – 260 vs. 264
•New records use only the 264
•For pre-RDA records, prefer to leave 260 fields and add 264 fields as needed▫Change a 260 to a 264 only when have
enough information to provide a full history
When do I need a new record?
•RDA 21.2C – a change in the mode of issuance and/or media type
•Major change in title proper•Change in statement of responsibility
affecting serial identification•Change in the edition statement that
indicates a change in either scope or coverage
New record needed when
•Mode of issuance changes▫Serial becomes an integrating resource▫Serial becomes a multipart monograph
•Mode of media type changes▫Print serial to online
Major and minor changes in titles•RDA 2.3.2.13
•CCM Module 16 http://www.loc.gov/aba/pcc/conser/word/Module16.doc
•Only compare against the title proper/245 not variant titles
•If a minor change, add your title as a variant/246
Major title changes
•Addition, deletion, change, or reordering of first 5 words UNLESS meets criteria of a minor change
•Addition, deletion, or change of any word AFTER the first 5 words that indicates a change in scope or subject matter
•Name change of the corporate body used in a title
Major changes examples
•First 5 words
▫ACE newsletter ACE journal ▫Chemical engineering and mining
review Mining & chemical engineering review
▫Philosophy research archives Journal of philosophical research
Major changes examples
•After first 5 words, change in scope/subject matter
▫The best bed & breakfast in England & Scotland
▫The best bed & breakfast in England, Scotland & Wales.
Major changes examples
•Corporate body name changes and is used in title
▫Reports of the Institute of High Speed Mechanics, Tohoku University
▫▫Reports of the Institute of Fluid Science,
Tohoku University
Minor changes -type a
•Difference in representation of words anywhere in title
▫Television monthly TV monthly▫Alberta's reserves of gas Alberta
reserves of gas▫Twentieth century studies 20th century
studies
Minor changes –type b
•An article, preposition, or conjunction is added, deleted, or changed anywhere in the title
▫Annual report of pipeline safety ▫▫Annual report on pipeline safety
Minor changes –type c
•name of the same corporate body and elements of its hierarchy is added or deleted anywhere in the title or the representation of the name is changed
▫London Bantam's London▫Newsletter of the Association of
Gravestone Studies AGS newsletter
Minor changes –type d
•The only change is one of punctuation
▫GBB G.B.B.
Minor changes –type e• The order of titles changes when the title is
given in more than one language and/or script
▫South African medical journal ▫Suid Afrikaanse tydskrif vir geneeskunde▫ ▫Suid Afrikaanse tydskrif vir geneeskunde▫South African medical journal
• However, if the title proper is dropped, that is a MAJOR change
Minor changes –type f
•Words linking the title to the numbering are added, deleted, or changed
▫OSMRE annual report OSMRE annual report for the fiscal year ...
Minor changes –type g
•Two or more titles proper are used on a serial according to a regular pattern
•Fluctuating titles – usually determined retrospectively
•Different from intentional flip-flops – those are usually a major change
Minor changes –type h•Words are added or deleted from a list, or the
order of the words is changed, as long as there is no significant change to the subject matter. The words can be anywhere in the title, including the first five words.▫Directory of dentists, dental specialists, and
dental hygienists registered in Tennessee ▫▫Directory of dentists, dental specialists, and
dental hygienists licensed and registered in Tennessee
Minor changes –type i
•Words that indicate the type of resource are added or dropped anywhere in the title ▫Oregon history Oregon history magazine
•If the type of resource changes (Bulletin to Journal) it is a MAJOR change
•Changed frequency words (Quarterly, etc.) are a MAJOR change
Tips and Tricks
Linking fields
•To easily add 76X-78X fields in OCLC, use “insert from cited record”
OCLC Macros
Add Serial Notes Macro
Add 33X Fields Macro
Can detect appropriate 33X fields for your record
Populated 33X fields for print serial
Text strings in OCLC
On the Horizon
Keeping Up
Resources
•CONSER website: http://www.loc.gov/aba/pcc/conser/
•CONSER Cataloging Manual and Editing Guide (in Cataloger’s Desktop)▫Updated for RDA modules freely available:
http://www.loc.gov/aba/pcc/conser/more-documentation.html
Resources
•CONSER Standard Record http://www.loc.gov/aba/pcc/conser/issues/CSR.html
•RDA and Serials Cataloging by Ed Jones available from ALA Editions
RDA Toolkit
Places to ask questions:
•Email lists – RDA-L, SERIALST, AUTOCAT
•Troublesome Catalogers and Magical Metadata Fairies (Facebook Group)
•https://www.facebook.com/groups/161813927168408/
Places to ask questions:
•Twitter: #cataloging #serials #RDA
•Troublesome Catalogers and Magical Metadata Fairies (twitter list)
•https://twitter.com/yo_bj/lists/magical-metadata-fairies-8
In Summation