rd a multimodal, smart and safe european transport system ... · epic sana lisboa hotel***** is a...

Epic Sana Lisboa Hotel, Lisbon, Portugal27-29 May 2015

43rd ASECAP Study & Information Days 2015

Organized by

A multimodal, smart and safe European transport system: the key role of motorways

www.asecapdays.com

SPONSORSHIP & EXHIBITION BROCHURE

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43rd ASECAP Study & Information Days 2015 - SPONSORSHIP & EXHIBITION BROCHURE

From 27 to 29 MAY 2015, ASECAP will hold its 43rd STUDY AND INFORMATION DAYS in LISBON, PORTUGAL

The 43rd annual ASECAP Study and Information Days will explore the key role of the tolled roads in ensuring a realistic sustainable multimodal system. The event will offer the opportunity to reflect on the views of high-level panellists representing toll road infrastructure operators, as well as other modes of transport, EU decision-makers and ministers to discuss sustainability issues related to infrastructure planning, financing and operation, considering how Intelligent Transport Systems contribute to the achievement of the goals set.

The conference will focus on the role of the motorways under the umbrella of a sustainable and intelligent multimodality, and will exploit the added value of combining the unmatched technical expertise and field experience of ASECAP Members with top-notch political considerations.

The two-day discussions will therefore be marked by technical and political sessions with key information and Q & A about subjects falling under the responsibility of ASECAP’s different Permanent Committees (COPERs) affecting infrastructure financing, safe movement and smart mobility. The parallel developments in US and EU regarding the tolling priorities will be specifically underlined, while the REETS consortium (the sole pan-European project on regional tolling interoperability funded by the European Commission) led by ASECAP, will draw the relevant conclusions and key messages, laying the main considerations in the motorway tolling field.

You will undoubtedly not want to miss this opportunity to exchange views with the speakers and conference delegates about the extraordinary developments taking place in Europe’s transport infrastructure sectors future and the proper technologies.

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About Lisbon

Lisbon is known as the white city, thanks to its unique light. The clear light and the kind climate allow for marvellous walks all over the city. The city has a beauty that extends beyond its famed monuments that can be experienced in the streets, embraced by all the senses. Lisbon is the only European capital with sandy beaches 20 minutes away from the cobbled stone city centre and a luxuriously green holy mountain around the corner.

The capital of Portugal, Lisbon has experienced a renaissance in recent years, with a contemporary culture that is alive and thriving and making its mark in today’s Europe. Perched on the edge of the Atlantic Ocean, Lisbon is one of the rare Western European cities that faces the ocean and uses water as an element that defines the city. Lisbon enchants travellers with its white-bleached limestone buildings, intimate alleyways, and an easy-going charm that makes it a popular year-round destination.


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Epic Sana Lisboa Hotel***** is a luxurious 5-star property conveniently located near the centre of Lisbon. Local tourist attractions such as Marquis de Pombal Square, Edward VII Park and National Museum of Natural History are not far from the hotel. Also easily within reach are Botanical Garden (Lisbon), Dr. Anastacio Goncalves Museum and Restauradores Square.

The Congress will be held at the EPIC Sana Lisboa Hotel which is a magnificent venue for meetings and an excellent conference centre in Lisbon. The EPIC Sana Lisboa Hotel - located in the centre of Lisbon - covers an area of 1760m2 that can be adapted to various types of corporate or social events. The 14 rooms, occupying floors 1 and -1, are perfectly adaptable, allowing different types of events to be hosted such as conferences, cocktail parties, exhibitions, workshops, weddings and private parties.

About the venue

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FOYER & CONGRESS HALL(LEVEL -1)

EXHIBITION FLOOR PLAN

ENTRANCE

REG

ISTR

ATIO

NA

REA

37

62

1*

5

4

811 9

1312

PLENARY ROOM

ASECAPOFFICE

COFFEE BREAKAREA

INTERNET CAFE & LOUNGE

AREA

VITIS IV MORUS III & IV

* EXHIBITION STAND N°1 IS LINKED TO THE INTERNET CAFE & LOUNGE AREA SPONSORSHIPENTRANCE / EXIT

1 13TO EXHIBITION BOOTHSCOFFEE BREAK AREAINTERNET CAFE & LOUNGE AREAPLENARY ROOM

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As you might expect, with such a high-level audience, there are a number of ways for you to get involved, meet decision-makers and create business opportunities. Whether you choose to rent exhibition space or be a sponsor, each option allows your company to stand out and be highly visible.

ExhibitionThe 43rd ASECAP Study and Information Days offer substantial exhibition space, divided into individual stands of 3m x 2m (6 sqm). You will be placed in a strategic location to make sure you have a constant stream of visitors at your stand.

SponsorshipYou want to become an official ASECAP sponsor? Choose from a list of high profile options that take your brand to centre stage. If you want to make a major statement, any option you choose will set you apart from the crowd. These options will allow you to ensure visibility without investing in an exhibition stand. You can also add these items ‘à la carte’ to the exhibition area or one of the packages to boost your visibility.

How can your company benefit?

Why Exhibit or Sponsor?

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An exhibition area will be hosted during the 43rd ASECAP Study and Information Days at the conference venue, the EPIC Sana Hotel. All coffee breaks and lunches will take place in the exhibition area. If you would like to participate to the conference as an exhibitor, the rental fee for a stand is:

€ 5.000 + 20 % VAT

This fee includes the following:3m x 2m space (6 sqm)1 table and 2 chairsAccess to powerLunch and coffee breaks during the conference1 Complimentary Conference Participation

IMPORTANT NOTE:Exhibition space will be allocated on a first-come-first-served basis.

Exhibition Opportunities

Global Sponsorship

Vasco de Gama Sponsorship (Gold)Fernando Pessoa Sponsorship

(Silver)

Specific Sponsorship

Lounge & Internet CaféWelcome Reception

ASECAP Days DinnerCoffee BreaksLunch Breaks

Individual Sponsor Items

LanyardsConference bags

Fruit SponsorDelicacy SponsorUmbrella Sponsor

Sponsorship Opportunities

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Global Sponsorship

€ 15.000

• Special thanks to the Sponsor during the conference • Possibility to expose company roll-ups at the conference venue (max. 2 roll-ups) • Opportunity to distribute Sponsor materials and gifts among the participants of the

conference (Sponsor gifts are accepted with prior consent of ASECAP) • Display of company brochure on every seat or table in the plenary • Company logo on all ASECAP Days’ signage throughout the conference venue (deadline:

4 May 2015) • Invitation for two delegates and two accompanying persons at the tables exclusively

reserved for the ASECAP Steering Committee Members • Company name or logo displayed with the link to the Sponsor’s website on the official

ASECAP Days’ website • Company logo on an advertising banner on the official ASECAP Days’ website • Special thanks to the Sponsor on the official ASECAP Days’ website after the conference • Company logo & 150 word description in the final ASECAP Days printed programme • Company name & logo displayed as Gold Sponsor: - on the ASECAP Days Dinner’s invitation card - on screens in the conference room - on the ASECAP Conference Folder (deadline: 24 April 2015) - on the ASECAP map featuring the different venues of the conference • Flash film with company logo in the lounge area during the 2 conference days • 1 x Complimentary Conference Participation • 1 x Exhibition Stand (including 1 x Complimentary Conference Participation)

N.B.: This option is open to more than one sponsor

Vasco de Gama Sponsorship (Gold)8


€ 8.000

• Special thanks to the Sponsor during the conference • Possibility to expose one company roll-up at the conference venue • Opportunity to distribute Sponsor materials and gifts among the participants of the

conference (Sponsor gifts are accepted with prior consent of ASECAP) • Company logo on all ASECAP Days’ signage throughout the conference venue (deadline:

4 May 2015) • Company name or logo displayed with the link to the Sponsor’s website on the official

ASECAP Days’ website • Company logo on an advertising banner on the official ASECAP Days’ website • Special thanks to the Sponsor on the official ASECAP Days’ website after the conference • Company logo & 100 word description in the final ASECAP Days printed programme • Sponsors name & logo displayed as Silver Sponsor: - on screens in the conference room - on the ASECAP Conference Folder (deadline: 24 April 2015) - on the ASECAP map featuring the different venues of the conference • Flash film with your logo in the lounge area during the 2 conference days • 2 x Complimentary Conference Participation


Fernando Pessoa Sponsorship (Silver) 9



€ 9.000

The Lounge & Internet Café will provide the perfect setting for informal meetings, renewing acquaintances and making new contacts. Open throughout the two days, this relaxed meeting point will feature numerous branding opportunities for your company. If you wish to be right at the heart of the ASECAP Days, this is the perfect opportunity.

Moreover, sponsoring the Lounge & Internet Café is an excellent means of raising the profile of your company and your website or other multimedia content. You have one of the most prominent positions at the conference, with branding around each workstation and every screen with the background wallpaper and screensaver. What better hi-tech way of making a statement.

This sponsorship opportunity includes:

• Recognition as the host of the Lounge & Internet Café • Possibility to display company roll-ups in the Lounge & Internet Café (max. 2 roll-ups) • Company logo on each computer as screen saver/wallpaper in the Internet Café • Flash film with company logo in the Lounge & Internet Café during the 2 conference days • Company logo & 100 word description in the final ASECAP Days printed programme • Company name or logo displayed with the link to the Sponsor’s website on the official

ASECAP Days’ website • Special thanks to the Sponsor on the official ASECAP Days’ website after the conference • Company logo on an advertising banner on the official ASECAP Days’ website • Company name & logo displayed as a Major Sponsor: - on screens in the conference room - on the ASECAP Conference Folder (deadline: 24 April 2015) - on the ASECAP map featuring the different venues of the conference • 2 x Complimentary Conference Participation


Lounge & Internet Café10


€ 6.500

Benefit from the participants’ and accompanying persons’ first night in Lisbon by supporting the Welcome Reception, providing your company with a first class exposure.

This sponsorship opportunity Includes:

• Company logo on the ASECAP Days’ signage at the entrance as well as in the inside the Welcome Reception venue (deadline: 4 May 2015)

• Company logo printed on the Welcome Reception’s invitation card • Special thanks to the Sponsor by the ASECAP President during the opening speech • Flash film with company logo in the lounge area during the 2 conference days • Company logo & 50 word description in the final ASECAP Days printed programme • Company name or logo displayed with the link to the Sponsor’s website on the official

AECAP Days’ website • Special thanks to the Sponsor on the ASECAP Days’ website after the conference • Company logo on an advertising banner on the official ASECAP Days’ website • 1 x Complimentary Conference Participation


Welcome Reception 11


€ 7.000

Benefit from the participants’ and accompanying persons’ last night in Lisbon by supporting the ASECAP Days Dinner, providing your company with a first class exposure.


• Company logo on the ASECAP Days’ signage at the entrance as well as inside the Dinner venue (deadline: 4 May 2015)

• Company logo printed on the ASECAP Days Dinner invitation card • Invitation for two delegates and two accompanying persons at the tables exclusively

reserved for the ASECAP Steering Committee Members • Special thanks to the Sponsor by the ASECAP President during the Dinner • Flash film with company logo in the lounge area during the 2 conference days • Company logo & 50 word description in the final ASECAP Days printed programme • Company name or logo displayed with the link to the Sponsor’s website on the official

ASECAP Days’ website • Special thanks to the Sponsor on the ASECAP Days’ website after the conference • Company logo on an advertising banner on the official ASECAP Days’ website • 1 x Complimentary Conference Participation


ASECAP Days Dinner


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€ 3.000

Sponsor the coffee breaks attended by all participants and benefit from a great exposure during this important networking opportunity.


• Possibility to display one company roll-up in the coffee breaks area during the two conference days

• Opportunity to distribute Sponsor materials and gifts among the participants of the conference (Sponsor gifts are accepted with prior consent of ASECAP)

• Flash film with company logo in the lounge area during the 2 conference days • Company logo & 50 word description in the final ASECAP Days printed programme • Company name or logo displayed with the link to the Sponsor’s website on the official



Coffee Breaks 13


€ 4.000

Sponsor the 2 luncheons of the conference, attended by all participants and benefit from a great exposure during this important networking opportunity.


• Possibility to display company roll-up’s in the lunch area during the two conference days (max. 2 roll-ups)

• Opportunity to distribute Sponsor materials and gifts among the participants of the conference (Sponsor gifts are accepted with prior consent of ASECAP)

• Flash film with company logo in the lounge area during the 2 conference days • Company logo & 50 word description in the final ASECAP Days printed programme • Company name or logo displayed with the link to the Sponsor’s website on the official



Lunch Breaks


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€ 6.000

Every participant including conference speakers, media, sponsors and exhibitors will be provided with a lanyard and badge upon registration, so why not have everyone wear your logo?

This exclusive sponsorship opportunity includes:

• Lanyard with company logo and conference logo (deadline: 4 May 2015). Alternatively, the sponsor may also bring its own lanyards.

• Flash film with company logo in the lounge area during the 2 conference days• Company logo & 100 word description in the final ASECAP Days printed programme• Company name or logo displayed with the link to the Sponsor’s website on the official

ASECAP Days’ website• Special thanks to the Sponsor on the ASECAP Days’ website after the conference• Company logo on an advertising banner on the official ASECAP Days’ website• 1 x Complimentary Conference Participation

N.B.: This option is exclusively reserved for one sponsor

Lanyards


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€ 7.000

Have your logo printed on the conference bags and put your company name in the hands of every participant and speaker moving throughout every area of the conference and beyond. Containing all the vital information about the ASECAP Conference and the programme content, the bag is invaluable both during and after the conference, ensuring that your brand leaves a lasting impression. As well as branding on the outside, you can also insert printed material into the bag.


• Conference bag with company logo and conference logo (deadline: 24 April 2015)• Bag insert (limited to A4 size – inserts are accepted with prior consent of ASECAP)• Flash film with company logo in the lounge area during the 2 conference days• Company logo & 100 word description in the final ASECAP Days printed programme• Company name or logo displayed with the link to the Sponsor’s website on the official



Conference Bags


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€ 3.000

Make a difference and keep the conference participants healthy with fresh fruit served during all coffee and lunch breaks.


• Company logo on all fruit serving dishes • Flash film with company logo in the lounge area during the 2 conference days• Company logo & 50 word description in the final ASECAP Days printed programme• Company name or logo displayed with the link to the Sponsor’s website on the official



Fruit Sponsor 17


€ 5.000

Lisbon is also renowned for its traditional home-made delicacies, so why not have your company logo prominent on a delicacy box distributed to the conference participants. Be the sweet choice at the ASECAP Days!


• Company logo on all individual delicacy boxes / bags (deadline 24 April 2015)• Flash film with company logo in the lounge area during the 2 conference days• Company logo & 50 word description in the final ASECAP Days printed programme• Company name or logo displayed with the link to the Sponsor’s website on the official


N.B.: This option is exclusively reserved for one sponsor

Delicacy Sponsor


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€ 4.500

In Lisbon temperatures continue to soar in May, with the continuing approach of the summer’s hot and sunny days, but the chance of rain is also present with the probability of precipitation and thunderstorm. So take the opportunity to have your company logo on the official conference umbrella, and be seen throughout the city and wherever the umbrella may travel afterwards.


• 30cm x 23cm space branding on one side of each umbrella (deadline 24 April 2015)• Flash film with company logo in the lounge area during the 2 conference days• Company logo & 50 word description in the final ASECAP Days printed programme• Company name or logo displayed with the link to the Sponsor’s website on the official



Umbrella Sponsor 19


27-29 May 2015 – EPIC Sana Hotel – Lisbon, Portugal

Partnership Application FormTo apply for sponsorship opportunities, please complete and send this form to ASECAP by email at [email protected] or by fax at +32 2 514 66 28. After receipt of this sponsorship form, MCI will invoice you for the corresponding amount.

Sponsor Details

FIRST NAME:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .LAST NAME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . TITLE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

COMPANY:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VAT NUMBER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ADDRESS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

POST CODE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .CITY: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COUNTRY: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PHONE: +. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FAX: + . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EMAIL: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CONTACT PERSON LOGISTICS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

FIRST NAME:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .LAST NAME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . TITLE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EMAIL: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PHONE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MOBILE PHONE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

We would like to book the following sponsorship items

Exhibition Package

Booth 2m x 3m (6 sqm) 5.000 €

Price excluding 20 % VAT

Stand preference (see map on page 5):

FIRST CHOICE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SECOND CHOICE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

THIRD CHOICE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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Global Sponsorship

Vasco de Gama Sponsorship (Gold) € 15.000Fernando Pessoa Sponsorship (Silver) € 8.000


Lounge & Internet Café € 9.000Welcome Reception € 6.500ASECAP Days Dinner € 7.000Coffee Breaks € 3.000Lunch Breaks € 4.000


Lanyards € 6.000Conference bags € 7.000Fruit Sponsor € 3.000Delicacy Sponsor € 5.000Umbrella Sponsor € 4.500

All prices are VAT excluded (20%)

By signing below, I declare that I agree with the General Terms and Conditions.

Signature:

Date:

Partnership Application Form

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1. Definitions“Conference” shall mean the event, ASECAP Study Days, which will take place 27-29 May 2015, at the EPIC Sana Hotel. “Organiser” shall mean MCI in Joint Venture with ASECAP. “Exhibitor or Sponsor” shall mean any person, firm or organization allocated a space by the Organisers in the above-said conference, or with a confirmed sponsorship as outlined in this document. “Co-exhibitor” shall mean any person, firm or organization exhibiting their own products or services on the stand space of an Exhibitor.

2. Application for participation & acceptanceAll applications for participation shall be made on the prescribed form overleaf. The application shall be submitted to the Organiser. Upon receipt of the invoice, the exhibitor or sponsor will promptly transfer the required deposit equivalent to 30% of the total charges and sponsor package. The submission of the application form shall be deemed to be confirmation of participation and full acceptance of the ‘Terms & Conditions for Participation’ as stated herein. The application shall become a valid contract upon the Organiser accepting the application. The application and confirmation of its receipt do not constitute grounds for any claim to approval, or to any specific location or site of stand. In particular, the Organiser is entitled to implement reductions in the number of square meters applied for if the conference area available is oversubscribed.

3. Rental of stand fitting, design and signsThe individual design of the stand, if in excess of the services indicated in the offer, is the concern of each individual Exhibitor who shall apply with the official contractor for furniture, fittings, fixtures and Utilities. The nature of the design shall, however, be subjected to the construction regulations applicable to the event venue and to the construction guidelines set by the Organiser.

4. Co-exhibitors and firms indirectlyrepresented Stand areas are in principle made available solely as whole entries and only to one contracting party, the ‘main Exhibitor’. The use of the stand area by another company represented by its own conference goods (coexhibitor), shall require a special application and written approval from the Organiser. Approval of co-exhibitors is likewise based on the criteria listed under paragraph 2 above, apart from this. Such companies shall also be subject to the terms & conditions for participation, which are to be acknowledged by those companies in writing. The assignment of the rights and obligations to other parties, even if only in part, is not permissible except with the written approval of the Organiser in advance. The Main Exhibitor shall be liable for any fault on the part of his co-exhibitor or indirectly represented company and their agents, in the same manner as his

own faults and for the faults of his own agents. The same shall apply to auxiliary staff. If paragraph 4 above applies, the main Exhibitor and all co-exhibitors shall be jointly and severally liable to the Organiser for the obligation arising from this rental contract.

5. Terms of paymenta) A non-refundable deposit of 30% of total stand rental charges as well as the

co-exhibitors fee.b) The balance shall be paid within 4 months before the commencement of the

conference.c) For other additional services, payments must be made in full, in advance, when

placing orders for servicesd) Payment by the stipulated date is a prerequisite condition for the Exhibitor’s

participation in the conference and use of the stand.e) In the event of default of payment by the stipulated date in (a), the Exhibitor’s

or sponsor’s application shall be deemed to be cancelled and the 30% deposit forfeited; and (b), the Organiser shall reserve the right to claim all payment due from the defaulting Exhibitor or sponsor. The Exhibitor or Sponsor shall not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise.

6. WithdrawalsThe Exhibitor or Sponsor will not be permitted to withdraw from, cancel, alter or reduce in any way their booking of the conference. However, the Organiser may consider special cases and in their sole discretion grant partial refunds according to how many months/weeks prior to the start of the conference that the proposed withdrawal or charge is made known to the Organiser in writing. Months prior to start of conference cancellation feea) More than 4 months 30%b) Within 4 months 100%

7. Movement of exhibitsa) The Exhibitor shall bear the responsibility and expenses for transport of exhibits

to the conference venue.b) The Exhibitor shall make their own arrangements for the storage and ware

housing of the exhibits, subject to the approval of the Organiser.c) The Exhibitor shall submit a list of exhibits to the Organiser at least ten days

prior to the start of the conference.d) No exhibits or other goods will be permitted to leave the conference venue.

The Exhibitor shall indemnify the Organiser against any loss or damages due to delay or damage to the conference venue.

General terms and conditions

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8. Security & InsuranceThe Organiser, its directors, trustees, offices, employees, agents and representations, will not be responsible for the safety of articles of any kind brought into the conference by the Exhibitor or Sponsor, their employees, agents or contractors, members of the public or any person whosoever. Exhibitors shall ensure that they are fully covered by Insurance and take out public liability and comprehensive protection. The period of Insurance shall be from the time the Exhibitor first enters the conference hall until all his exhibits have been properly removed to the satisfaction of the Organiser. The Exhibitor shall indemnify and hold the Organiser, its directors, trustees, offices, employees, agents and representations, harmless with respect to all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Organiser, its directors, trustees, offices, employees, agents and representations may in any way be subject (including but not limited to members of the public, the staff of the local authorities, or the Organiser of Exhibitors’ staff, agents or contractors) caused as a result of any act of omission of the Exhibitor, co-exhibitor, sponsor, representatives, employees, agents, contractors or invitees. If the Organiser so demands, the Exhibitor shall provide proof to the Organiser that the Exhibitor has adequate insurance coverage. The Organiser shall not in any event be held responsible for any loss or damages whatsoever (including loss of profits suffered by the exhibitor) as a result of any restrictions or conditions which prevent construction, completion, alteration or dismantling, or for the failure of any service normally provided at the listed conference ground, for the cancellation or part-time opening of the conference either as a whole or in part, or for amendments or alterations to all or any of the ‘Terms & Conditions for Participation’ caused by any circumstance not within their control.

9. Security ResponsibilityDuring all periods. security of exhibits, stands and furniture is wholly the responsibility of the Exhibitor, his agent or contractor and the Organiser, its directors, trustees, offices, employees, agents and representations shall not be responsible for any losses, damages to property or injuries to person incurred.

10. Damage to venueThe exhibitor shall take good care of and shall not cause any damage or permit or suffer any damage to be done to the conference venue or to any part or parts thereof or to any fittings, equipment or other property therein, and shall make good and pay for damages thereto (including accident damage and damage by fire) caused by act or omission of himself, employees, co-exhibitors, agents, representatives, contractors or persons by reason of the use of the conference venue by the Exhibitor. If the Organiser so demands, the Exhibitor shall insure the venue for any damage and send the insurance documents to the Organiser.

11. Indemnity of the Organiser/ show managerUnder no circumstances shall the Organiser make good or accept any responsibility or liability however arising with respect to damage, theft or loss of any property, goods, articles or things however placed, deposited. brought into or left upon the premise either by the Exhibitor for his use or purpose or by any other person, and the Exhibitor must indemnify the Organiser, its employees, agents and offices in respect thereof.

12. Compliance with lawsExhibitors shall comply with all the rules, regulations and laws imposed or laid down or prescribed in the future by the government, public authorities and owners or managers of the conference venue for all purposes concerned with the implementation of these regulations, of the regulations and stipulations laid down or prescribed in the future by the Organiser by virtue thereof, and of all other contracts relating to the conference the Exhibitor shall be deemed to be domiciled at the office of the Organiser in Brussels. Without prejudice to the powers of the parties to enter into a general or limited arbitration agreement, all disputes arising from the Exhibitor’s participation, from the enforcement of these regulations, or from any other contracts relating to the conference, including the Terms & Conditions for Participation’ stated herein, or by virtue of regulations or stipulations laid down or prescribed by the Organiser, shall be governed and construed accordingly and the Exhibitor hereby submits to the non-exclusive jurisdiction of the courts. Where disputes arise concerning interpretation, the English text of these ‘Terms & Conditions for Participation’ shall be deemed to be final.

13. Supplementary clausesWhenever necessary to ensure the smooth management of the conference, the Organiser shall have the right to issue Supplementary regulations and instructions in addition to those in the Terms & Conditions for Participation’. All such additional written instructions form a part of the ‘Terms & Conditions for Participation’ and are binding on all Exhibitors.

14. Infringement of ‘Terms & Conditions for Participation’

The infringement of the above-mentioned ‘Terms & Conditions for Participation’, and any other future rules and regulations determined by the Organiser, will result in the exclusion of the Exhibitor from the conference, and the Exhibitor shall have no right to claim compensation or demand refund on any payments already processed, losses or expenses, nor shall the Exhibitor be released from their contractual obligation to pay.

15. Unforeseen OccurrencesIn the event of any occurrence not foreseen in these Terms & Conditions for Participation’, the decision of the Organiser shall be final.

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Contact

ASECAPRue Guimard, 15B-1040 BrusselsTél. +32 2 289 26 20 Fax + 32 2 514 66 [email protected]

MCI Benelux S.A.Avenue de Tervueren, 300B-1150 Brussels

[email protected]

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